EXAMINERS HANDBOOK
Republic of the Philippines Department of Education NATIONAL EDUCATION TESTING AND RESEARCH CENTER Pasig City, Philippines 2012
EXAMINERS HANDBOOK
NATIONAL CAREER ASSESSMENT EXAMINATION 1. INTRODUCTION
This Examiners Handbook is intended for those involved in the administration of an assessment examination for third year students. It outlines the activities to be undertaken at various stages in the activity. To ensure a standardized test administration, this Handbook is necessary. The Room Examiners (RE) Workflow
Distribution Room Receives the TBs & ASs Counts the TBs from the sealed plastic bags Signs the Form 3 Examination Room Prepares the boardwork for time record and posts the Replica of the Name Grid Gives the General Directions Distributes the AS then the TBs Checks if Name Grid and other information in the AS are properly shaded Facilitates in accomplishing the Form 2 by examinees Administers the Test using Examiners Handbook Keeps custody of the excess TBs in original plastic bags while the test is in progress and the test items are not read by the RE (with sanctions re DepED Order No. 85, s. 1999) Accomplishes Form 1 Retrieves the TBs Checks the contents of the ETRE (Used AS arranged consecutively by Examinee Number, Time Record, Forms 1 & 2, Examiners Narrative Report) Seals the ETRE while still in the Examination Room Distribution Room (Retrieval Phase) Submits the Examiners Handbook, sealed ETRE and each TB has to be counted by the Chief Examiner Retains the Replica of the Name Grid and Examination Stubs of the examinees in the Guidance Office
Morning Session Part I General Directions and EDQ -A 1-14 B 17 C 1 - 23 1 50 1 20 1 40 1 20 1 40 180 40 min. 8:00 8:40 _______ _______ Part II 50 min. 8:41 - 9:30 10 min. 9:31 - 9:40 50 min. 9:41 - 10:30 15 min. 10:31 - 10:45 20 min. 10:46 - 11:05 40 min. 11:06 - 11:55 170 min. (2 hrs. & 50 min.) Afternoon Session 40 min. 1:00 - 1:40 15 min. 1:41 - 1:55 15 min. 1:56 - 2:10 20 min. 2:11 - 2:30 170 min. (1 hr. & 30 min.) 4 hrs. & 20 min.
Reading Comprehension -----Clerical Ability -----Mathematical Ability -----Snacks Visual-Manipulative Skills -----Verbal Ability -----Total (test proper)
Scientific Ability Logical Reasoning Non-verbal Ability Entrepreneurial Skills Total (test proper)
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1 40 1 15 1 20 1 20 95
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5. In no case shall there be more than 30 examinees in a room. 6. Check the attendance by calling out the names of the examinees from the list in NETRC Form 1, List of Examinees, prepared by the School Principal/Testing Coordinator. 7. Inspect the chairs of the examinees to insure that only pencils and blank sheets of paper for computation purposes are there. 8. Instruct them that all belongings are placed in front of the rooms underneath the blackboard; except the pencils, sharpener and a clean sheet of paper.
8. Remember to keep your Answer Sheet clean and free from unnecessary marks. DO NOT fold, crumple, or crease any portion of it, otherwise it may be rejected by the scanning machine.
9. Select your answer from the given choices, and blacken the circle that
corresponds to your answer in the appropriate item number on your Answer Sheet. 10. You may change your answer by erasing it neatly. 11. Work quietly and mind only your own work. Do not use books, dictionaries,
slide rules, calculators, and cell phones inside the testing room. 12. Refrain from cheating. If you are caught cheating and have been warned twice, but persist on cheating, you will not be allowed to take the test any further. 13. The total time for the test will be 4 hours and 20 minutes. You will be given a 15-minute break in the morning after the third subtest and one hour 5 minute lunch break after the fifth subtest. 14. Work fast enough so you will finish the test within a given time. If you finish the test ahead of time review your answers. 15. I will announce when the given time to finish the test is up. 16. When I say STOP, put your pencils down. After you have read the guidelines, allow examinees to go out, if necessary, before distributing the materials.
2.1.4. Distributing the Answer Sheet (AS) and Test Booklets (TBs)
Cut with a pair of scissors or a blade one end of the plastic bags (one containing the TBs and the other the AS). Check their quantities and see to it that these are accurate and not tampered. In a pack there are thirty (30) TBs. Each examinee will have one TB and one AS. In the distribution of the TBs and AS follow the numbering of examinees shown on Page 5. Start with the examinee in Number 1, by giving him/her the TB/AS with the lowest serial number and end with examinee in Number 30, giving him/her the highest serial number.
2.1.6.2.
Say:
The Birth Date is given in the form of month-day-year, specifically: Example: January 6, 1991 Month - Blacken the circle corresponding to the month of birth which is January. Day - Two columns are allotted for the day although one circle in each column is blackened. The range is from 01 to 31. Days ranging from 1 to 9 are entered as 01 to 09, so blacken 0 in the first column and 6 in the second column. Year - Only the last two digits of the year of birth are entered. Blacken 9 in the first column and 1 in the second column.
2.1.6.3
Say:
Filling up Gender
Example: If you are a
Indicate your gender by shading the corresponding circle. boy or man, shade male. If you are a girl or woman, shade female.
2.1.6.4.
Indicate whether you are applying for TESDA Scholarship or not. Example: If you are applying for TESDA Scholarship, blacken YES, if not, blacken NO.
2.1.6.5.
Indicate whether you are Applying for CHED Scholarship Program or not. Example: If you are applying for CHED Scholarship Program, blacken YES, if not, blacken NO.
2.1.6.6.
Indicate whether you are an Out of School Youth or not. Example: If you are an Out of School youth, blacken YES, if not, blacken NO.
2.1.6.7.
Say:
Indicate whether you are a GASTPE scholar. If yes, blacken bubbles for YES, and the bubble for NO if not. Example: If yes, blacken EVS (Education Voucher System) or ECS (Education Contracting Service).
2.1.6.8.
Say: Blacken the circles that correspond to your final second year ratings last year in the five subject areas: Math, English, Science, Filipino, and TLE. Example: If your grade in Mathematics is 90 blacken 9 in the first column and 0 in the second column.
2.1.6.9.
Filling up Number of Students In a Class/Section (How many are you in your class/section?)
Say: Blacken the circles that correspond to the number of students in your regular class/section. Example: If you are sixty-five (65) in your regular class/section, blacken 6 in the first column and 5 in the second column.
2.1.6.12.
Say: Blacken the circle corresponding to your Region and Division Code. It consists of numbers and letters. Check your Region and Division Code against the Region and Division Code written on the board. (Go around to check if the Region and Division Code is written correctly.)
2.1.6.13.
Say:
Blacken the circle corresponding to your type of school. If your school is a public high school, choose from among the four types and shade the corresponding circle. If your school is a private high school, choose from among the four types and shade the corresponding circle.
Give the Examinees enough time to do this. Check that each Examinee does this correctly. It is imperative that you check and double check if all Examinees have shaded the correct circles pertaining to the NAME GRID, school ID and all the necessary information about the Examinee. To do this, go around and inspect each Examinees Answer Sheet. (THIS IS VERY IMPORTANT.)
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2.2.
TEST PROPER
2.2.2
Part I, the Examinees Descriptive Questionnaire (EDQ) is not a test. It consists of thirty four (34) items on some information you are to give answers. After each item on your Answer Sheet, shade the circle/s of the letter that corresponds to your answer to that particular item. There are several circles for each item. Some items require you to shade many circles while some items require you to mark only one circle corresponding to your answer. Do not leave any item unanswered. Part I will last for 40 minutes. Record your answers for this part on the lower portion of the front page of the Answer Sheet. Everybody, open your test booklets to the EDQ. (Show them the EDQ portion), Ready ................ Begin!
2.2.4. Administering the Subtests in Reading Comprehension, Clerical Ability, Mathematical Ability, Visual-Manipulative Skills, and Verbal Ability (2 hrs and fifty minutes)
After ten minutes, say:
Are you now ready to start answering the test? The test proper this morning will last for three hours. The time limit for each subtest is as follows: Reading Comprehension, 50 mins; Clerical ability, 10 mins; Mathematical Ability, 50 mins; Visual-Manipulative Skills, 20 mins; and Verbal Ability 40 mins. . You will have a 15-minute snacks break after the third subtest. Ready ..... Begin. Record on the board the time started and the time to end for snacks break, and the time started and time to end for lunch break. After the fifth subtest, say: Place your TB and AS under your seats while you take your lunch.
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Go around and see to it that the examinees are shading their answers properly. Record on the board the time to end. The recorded time to end is from the time it started after the lunch break.
Go around to make sure the Examinees have shaded the NAME GRID properly and have torn the examinee stub. After the inspection has been done, say:
I will go around to collect your answer sheets and your scratch papers. Collect and count all used and unused test booklets and answer sheets and place these in the original plastic bags. Make sure that all materials have been retrieved. In case a test booklet is missing exhaust all means to find it. DISMISS EXAMINEES
2.2.7 Dismissing the Examinees After all materials are accounted for, say:
We are through with the test. You may now go out quietly in single file.
2.3.1.2
2.3.2 Sealing the ETRE while still inside the examination room.
2.3.2.1 The examiner seals the ETRE with the Dep-Ed NETRC paper tape; after which
she/he signs across and beyond the tape as proof that the contents have been verified.
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Activities:
Keeps the confidentiality of the test materials Requires every Room Examiner to count the TBs while plastic bags are still sealed Facilitates the signing of Form 3 by RE
B. Test Proper:
Accomplishes Forms 4, 5 and 6 Monitors the testing staff activities
C. Post-Test Activities:
Accounting of Materials 1. Collects and accounts all ETREs assisted by the School Testing Coordinator/Room Supervisor. 2. Arranges and bundles them accordingly seeing to it that the number of ETREs tallies with the number of testing rooms. A report on the number of ETREs should accompany the bundle. 3. Returns to their original plastic bags all used and unused Test Booklets with serial numbers arranged consecutively. These should be resealed by stapling the open end of the plastic bag. 4. Places inside the CETRE the following materials after accomplishing the Chief Examiners Transmittal Report: (Unused Answer Sheets, NETRC Form 3, NETRC Form 4 and the School Header) 5. Submits to DTC Forms 5 and 6 separately. 6. Accomplishes the NETRC Forms 5, 6 all to be submitted to the DTC following the instructions:
Retrieval of Test Materials 1. Accounts the ETREs per school and the
Test Booklets per Examination Room before placing the TMs in the original boxes. Places all Forms 5 in Box # 1 of the Division for Test Booklets. Places all Forms 6 in Box # 1 of the Division for the ETREs. Retains /stores the Examiners Handbooks in the Division Office for future use. Accomplishes the Evaluation Sheet (see slide #63) on Forwarders Performance and send to NETRC thru e-mail. Informs NETRC that the TMs are ready for pick-up by the Forwarder (see slide #64).
2. 3. 4. 5.
6.
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NETRC
ALL RIGHTS RESERVED No parts of this handbook may be reproduced in any form.