BUSINESS MEETING

THREE PHASES
PREPARATORY PHASE CONDUCT PHASE FOLOW-UP PHASE

PREPARATORY PHASE

URPOSE OF MEETING (TYPES) nformational 2.Problem-solving 3.Change-facilitating

GENDA PREPARATION

ENUE SELECTION-DATE-TIME

OSTING OF LETTERS/AGENDA
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RRANGEMENTS-SEATING PLAN

SEATING ARRANGEMENT
(RIGHT & LEFT IN DESCENDING ORDER)
NAME PLATES AGENDA COPY PEN/PENCIL WHITE PAPERS (PROTOCOL OF THE COMPANY)
SECRETARY
CHIEF GUEST

CHAIRMAN

GUEST OF HONOUR

PROECT DIRECTOR

THEATRE STYLE

SCHOOL ROOM STYLE

ROUND TABLE/ PARTICIPATIVE

BANQUET STYLE

T- STYLE

U-STYLE

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OVERTLY DIRECTIVE

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COVERTLY DIRECTIVE

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EQUALISING

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CONDUCT PHASE
CHAIRMAN TO CONDUCT SECRETARY RECORDS THE MINUTES PROCEED AS PER AGENDA- ITEM WISE

MOVE A PROPOSAL
SECOND A PROPOSAL
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CONDUCT PHASE
PASS RESOLUTIONS EACH RESOLUTION IS MINUTED AS RESOLVED TO .. MR.XXXXX MOVED THE PROPOSAL MR.XXXX SECONDED THE PROPOSAL POINT OF PRIVILEGE POINT OF ORDER POINT OF INFORMATION
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STANDARD AGENDA
CALLING DIGNITARIES TO THE DAIS MEETING CALL TO ORDER WELCOME ADDRESS ADOPTION OF AGENDA READING & CONFIRMATION OF MINUTES OF PREVIOUS MEETING REPORT BY DIRECTOR/MGR - SALES REPORT BY DIRECTOR/MGR- FINANCE APPROVAL OF ACCOUNTS ANY OTHER MATTER WITH THE PERMISSION OF THE CHAIR VOTE OF THANKS 16 ADJOURNMRNT

TYPES OF PEOPLE
THE THE THE THE THE THE THE THE LATE COMER / EARLY LEAVER BROKEN RECORD DOUBTING THOMAS HEAD SHAKER DROP-OUT WHISPERER LOUD MOUTH ATTACKER
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THE FOLLOW-UP PHASE

MINUTES TYPED AND POSTED REVIEW ACTION TAKEN

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AGENDA FOR A GEN. MEETING

CALLING DIGNATARIES TO DAIS MEETING CALL TO ORDER PRAYER WELCOME ADDRESS RECOGNITIONS SECRETARYS REPORT INTRODUCTION OF THE CHIEF GUEST ADDRESS BY THE CHIEF GUEST PLEASANTRIES VOTE OF THANKS ADJOURNMENT

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Business Meeting

Welcome Address Welcome Address Apologies for absence Apologies for absence Reading & Confirmation of Minutes of last meeting Minutes of last meeting Matters arising from the minutes Matters arising from the minutes First main item (Report by Finance manager) First main item (Report by Finance manager) Second main item Second main item Third main item Third main item Any other matter with the permission of the Chair Any other matter with the permission the Chair Vote of thanks Vote of thanks Adjournment Adjournment 20

Recording the MINUTES

Organization Place, Date and Time Chairman-Secretary Members present All motions/amendments/resolutions with the Names of Movers & Seconders Results of voting, if any Vote of thanks Adjournment 21

MINUTES
Resolution Copy/ Extract

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