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ByLawsoftheMilfordAreaPlayers

(PoliciesandProcedures) ARTICLE1:(NAME) ThenameofthegroupshallbyMilfordAreaPlayers(MAP)inallinstancesbothpublicand private. Section1:(STATEMENTOFPURPOSE) Notwithstandinganyotherprovisionofthesearticles,MilfordAreaPlayersisorganized exclusivelyforthefollowingpurposes:literary,theatricaland/oreducationalpurposes,as specifiedinsection501(c)(3)oftheInternalRevenueCodeof1954,andshallnotcarryonany activitiesnotpermittedtobecarriedonbyacorporationexemptfromFederalincometaxunder section501(c)(3)oftheInternalRevenueCodeof1954. Section2:(RESTRICTIONS) NosubstantialpartoftheactivitiesofMilfordAreaPlayersshallbecarryingonpropaganda,or otherwiseattemptingtoinfluencelegislation(exceptasotherwiseprovidedbyInternalRevenue Codesection501(h)).MilfordAreaPlayersdoesnotparticipatein,orintervenein(includingthe publicationordistributionofstatements),anypoliticalcampaignonbehalfofanycandidatefor publicoffice. ARTICLE3:(FAIRNESS) ItisrecognizedthatnosetofBylawscancoverallcircumstances.Intheeventofanissuearising thatisnotcoveredbytheseBylawsorPoliciesandProcedures,theissuewillbedecideduponon thebasisoffairness,thegoodofMilfordAreaPlayersandcommonsense. ARTICLE4:(MEMBERSHIP,DUTIESOFMEMBERS,VOTINGELIGIBILITY,RUNNINGFOR OFFICE) Membershipisopentoallinterestedpersons,withoutregardtoSex,Age,Race,Color,Creed, HandicapStatusorNationalOrigin.ApersonmustbeamembertoparticipateinanyMilford AreaPlayers(MAP)activity,including,butnotlimitedto:actors,actresses,directors,Producer, HouseManagerandothers. DutiesofMembers: Activeparticipationintheeventsoftheorganizationincludinggeneralmeetings,social events,ticketsales,advertisingsolicitationsand/orproductions. Serviceoncommitteesorserviceascommitteechairpersonwhenrequestedbytheofficersof theAssociation. Punctualityatrehearsalsandasoberandprofessionalattitudewhenatrehearsalsandduring productions. Responsibilityandliabilityforanypropertyowned,leasedorborrowedbythegroupthatis intheirpossession. OfferingsuggestionsfortheimprovementoftheAssociation. AtthediscretionoftheBoardofDirectors,nonmembersmaybeutilizedforotherMAP activities.Memberswhoarefourteen(14)yearsofageoroldermayvote.Membersyoungerthan 14maynotvote,butshallbeaccordedallotherbenefitsofmembership.Apersonmaybecomea memberbypayingtherequiredduestotheTreasurer.Duesmayalsobepaidtoanothermember oftheBoard,oradulyappointedrepresentativeoftheBoard.Inthiscase,theBoardmemberor representativewillgivetheduestotheTreasurerattheearliestconvenience. TheBoardwilldeterminethedollaramountofdues.Duesarepayablewhenapersonjoins

MilfordAreaPlayersandafterthat,yearly,byJanuary31st.TheFiscalYearforMilfordArea PlayersbeginsJanuary1standendsDecember31stofthesameyear. OnlymembersholdingavalidvotingMembershipofthirtydaysormoremayvote,nominate, benominatedorbeelectedtooffice.DueswillbeconsideredpaidwhentheTreasurer,aBoard memberoradulyappointedrepresentativeoftheBoardhasreceivedthem.Intheeventthatthe duesofamember,duetoamistake,arenotproperlygiventoorrecordedbytheTreasurer,the membershallbedeterminedtobeeligibletovoteandrunforofficeifitisfoundthathe/she madeagoodfaithefforttopayhis/herduesontime.TheVicePresidentshallmakethe determination,inaccordancewithFairness(seeArticle3:FAIRNESS),thegoodofMilfordArea Playersandcommonsense. ARTICLE5:(FUNCTIONS&DUTIESOFMEMBERSOFTHEBOARD) TheBoardofDirectorsshallconsistofatleastfivemembers,electedbytheMAPmembershipin accordancewithArticle9(ELECTIONOFOFFICERS).Aquorumofthesmallerof:a)halfofthe BoardMembersorb)5BoardMembersisnecessaryforvotingpurposes.Meetingsshallbe conductedinaccordancewithRobert'sRulesofOrder.TheBoardisresponsibleforthe conductingofallgroupbusiness.ThemembersoftheBoardhaveaspecialobligationtoprovide personalsupportandassistancewithallMAPactivities. Atthefirstmeetingaftertheyareelected,theboardmemberswillnominateandelectfrom withintheirnumberthefollowingofficers:President,VicePresident,RecordingSecretary, CorrespondenceSecretary,andTreasurer. Section1:(PRESIDENT) ThePresidentpresidesoverallscheduledmeetingsoftheMembership,aswellasthoseofthe BoardofDirectors.ThePresidentmayalsocallandpresideoverSpecialMeetingsoftheGeneral Membership,aswellastheBoardofDirectors,ascircumstanceswarrant.ThePresidentisanEx OfficiomemberofallCommittees. Section2:(VICEPRESIDENT) TheVicePresidentfulfillsthefunctionsofthePresidentwhenthePresidentisunavailable,and isfirstinsuccessiontothePresidency.Inaddition,theVicePresidentwillchairthePlayreading Committee,whenneeded.TheVicePresidentshallsupervisetheelectionprocess.Theseduties include,butarenotlimitedto:Takingnominations;Validatingmembership;Appointingtellers; andFurnishingabsenteeballotsandinstructionsforsubmittingtheseballots. Section3:(TREASURER) TheTreasurerisresponsibleformanagingallfinancialandfiscalrequirementsforMilfordArea Players.Thesedutiesinclude,butarenotlimitedto:Maintainingallbankingaccountsandbank relationships;Reconcilingmonthlybankaccountstatements;Collectinganddepositingall moneysgeneratedbyMAP,includingperformancereceipts,memberdues,advertisingrevenues, etc.;InsuringallMAPliabilitiesarepaidinatimelymanner;Maintainingallfinancialandfiscal records;Developingannualandindividualperformancebudgets,andtrackingactualincome andexpensesagainstsaidbudgets;Maintaininganuptodatemembershiplist;Filingall requiredStateofNHandFederaltaxdocumentsandGeneratinganAnnualReportattheendof eachfiscalyear.TheBoardofDirectorsshallapproveallbudgets.TheBoardofDirectorsshall approveallnonbudgetedexpendituresinexcessof$50.00.TheTreasurerissecondinsuccession tothePresidency. Section4:(SECRETARIES) Therearetwosecretaries:RecordingSecretaryandCorrespondenceSecretary. TheRecordingSecretaryisresponsibletokeepandmakeavailableminutesofallGeneraland

BoardMeetings. TheCorrespondenceSecretaryisresponsibleforallofficialcorrespondencefromMAP,including sendingthankyounotesfordonationsandanyothercorrespondencedeemednecessarybythe BoardofDirectors Section5:(BOARDMEMBERS) AllboardmembersshallbeavailabletochairCommittees. ARTICLE6:(PRODUCTIONFUNCTIONS) Section1:(DIRECTOR) TheDirectorisselectedbytheBoardofDirectorsandshallberesponsiblefortheartistic interpretationofaproduction,including,butnotlimitedto:casting,lighting,setdesignand StageManager. Section2:(PRODUCER) TheProducershallbeselectedbytheBoardofDirectors,inconsultationwiththeDirectoror, alternatively,appointedbytheBoardofDirectors.TheProducerisresponsibleforallbusiness andoperationalaspectsoftheproduction,including,butnotlimitedto:ProductionBudget, Publicity,Advertising,Donations,Playbill,SupportStaffing,TicketSalesandProduction Logistics. Section3:(HOUSEMANAGER) AspecificmemberoftheBoardofDirectorsordesigneewillbeassignedbytheBoardof DirectorstobetheHouseManager.TheHouseManagerwilloverseeticketsalesatthedoorand receiptoffundsforeachMilfordAreaPlayersperformance.Keepingaccuraterecords,theHouse Managerwillberesponsibleforallmoneytakeninataproductionandgivethemtothe Treasurerfordeposit.TheHouseManagerisresponsibleforallactivitiesthattakeplaceinthe outerlobbyandisresponsibleforprovidingthebestservicetotheaudience. ARTICLE7:(COMMITTEES) ThereshallbePermanentCommittees,asestablishedhereunder.SpecialCommitteesmaybe establishedandterminatedbyamajorityvoteoftheBoardofDirectors.TheBoardofDirectors mustappointaChairtoeachCommittee;theChairshallbeaboardmember.Committeesshall beopentoallmembers,votingandnonvoting. Section1:(PLAYREADING) TheVicePresidentchairsthePlayreadingCommittee.TheVicePresident,alongwiththe PlayreadingCommittee,isresponsibleforfindingdirectorsandscriptsandsubmittingthemto theBoardofDirectorsforapproval. Section2:(ESTABLISHMENTOFPERMANENTCOMMITTEES) ThevotingmembershipmayestablishPermanentCommittees,otherthantheabove,bypassing anamendmenttotheBylaws,asdescribedinArticle12. Section3:(ESTABLISHMENTOFSPECIALCOMMITTEES) TheBoardatitsdiscretionmayestablishspecialCommittees.Ifavotingmemberwishesto initiatethecreationofaSpecialCommittee,he/shemustsubmitaproposaltotheBoardof Directorsforitsdueconsideration.TheBoardofDirectorsshallnotifymembersofthe establishmentofanySpecialCommitteesatthenextGeneralMeeting. ARTICLE8:(MEETINGS) Section1:(GENERALMEETINGS) AllGeneralMeetingsshallbeopentothepublic.TheBoardwillscheduleaminimumofone meetingannuallyforthepurposeofelectingofficers.AnyvotingmembermayrequestaSpecial

MeetingbysubmittingalettertotheBoard.TheBoardofDirectorswillhavethefinaldecisionas towhetheraSpecialMeetingwillbecalled.Membershipwillbenotifiednolessthanfifteendays priortoaGeneralMeeting.ConductofgeneralmeetingsshallbeinaccordancewithRobert's RulesofOrder. Section2:(BOARDMEETINGS) BoardMeetingswillbeopentoallmembersandwillbeheldatleastquarterly.Conductofboard meetingsshallbeinaccordancewithRobert'sRulesofOrder. Section3:(EXECUTIVEBOARDMEETINGS) ThePresidenthastherighttocallExecutiveBoardMeetings,whichwillonlybeattendedbythe BoardofDirectors.ConductofExecutiveBoardMeetingsshallbeinaccordancewithRobert's RulesofOrder. ARTICLE9:(ELECTIONOFOFFICERS) Section1:(REGULARELECTIONS) NominationsformembersoftheBoardofDirectorswillbeacceptedduringthemonthof November,upuntilDecember1st.Anymembermaynominateanyoneormoremembers, includinghim/herself;however,eachnominationmustbeapprovedbyatleast3currentboard members,whichmayincludeboththenominatorandthenominee.TheVicePresidentwill prepareaslateofnomineesanddeclaretheminanElectionNotification,whichshallbesentto themembershipviapapermailoremailnolessthan15dayspriortotheelectioninJanuary.The procedureonhowtocastanabsenteeballotwillbeincludedintheElectionNotification. Absenteevotingbypapermailoremailshallbeallowed. Foreachcandidate,votersmaycastavote"for",avote"against",oravote"nopreference";a missingvoteisconsideredavoteof"nopreference".Anycandidatereceivingmore"for"votes forthan"against"votesiselectedtotheboard. NewlyelectedBoardmembersshallassumetheirdutiesattheendoftheelectionmeeting,and shallserveforapproximatelyone(1)year,untiltheendofthenextyear'selectionmeeting. Section2:(SPECIALELECTIONS) IntheeventofavacancyontheBoard,theremainingmembersoftheBoardwillselectamember tofilltheunexpiredtermofthevacatedposition. ARTICLE10:(TELLERS) TheVicePresidentshallappointtwotellersandnotifythemembershipoftheirnamesandemail addressesaspartoftheElectionNotification.Thetellers'namescannotappearontheballot.The tellers'dutyistoacceptandcountvotessentinadvanceoftheelectiontoeachtellerviaemail,or toMAPviapapermail,aswellasvotescastinpersonattheElectionMeeting. ARTICLE11:(DISCIPLINE) AmembermayberemovedfromtheBoardofDirectorsorfrommembershipinthe organization,orboth,foractionsdeemedharmfultoMilfordAreaPlayersincluding,butnot limitedto,actinginthenameofMilfordAreaPlayerswithoutauthorityfromtheBoardof Directors.TheremovalprocesswillbeinaccordancewithRobert'sRulesofOrder. ARTICLE12:(AMENDMENTS) TheseBylawsmaybeamendedatanyGeneralMeetingoftheMilfordAreaPlayers.Anyvoting memberingoodstandingmayproposeamendments,andthemembershipshallbenotifiedof theproposedamendment(s)inwritingorviaemail,atleast15dayspriortocallingavote. Absenteevotesmaybereturnedviapapermailoremail,andmustbereceivedatleastoneday inadvanceofthemeeting.

Amendment(s)mustbepassedbyavoteof2/3ofthesumofthepaid,votingmemberspresent andvotingbypaperoremailabsenteeballot.Suchamendments(s)shallbeconsideredoperative uponadoption. ARTICLE13:(DISTRIBUTIONOFASSETS) Section1:(RESTRICTIONS) NopartofthenetearningsofMilfordAreaPlayersshallinuretothebenefitofanymember, trustee,director,officerofthecorporation,oranyprivateindividual(exceptthatreasonable compensationmaybepaidforservicesrenderedtoorforthecorporation),andnomember, trustee,officerofthecorporationoranyprivateindividualshallbeentitledtoshareinthe distributionofanyofthecorporateassetsondissolutionofthecorporation. Section2:(DISSOLUTION) Intheeventofdissolution,alloftheremainingassetsandpropertyofMilfordAreaPlayersshall afterpaymentofnecessaryexpensesthereofbedistributedtosuchorganizationsasshallqualify undersection501(c)(3)oftheInternalRevenueCodeof1954,asamended,ortoanother organization,tobeusedinsuchmanneras,inthejudgmentofaJusticeofacourtoftheStateof NewHampshirewithappropriatejurisdiction,willbestaccomplishthegeneralpurposefor whichthiscorporationwasformed. ARTICLE14:(POLICIESANDPROCEDURES) TheBoardofDirectorsmayfromtimetotimeestablish,terminate,ormodifyPoliciesand Procedures,whicharetoserveasdetailedguidelinesforMilfordAreaPlayers.Inorderto establish,terminateormodifyanypoliciesandprocedures,thesamemustbeapprovedbya majorityvoteoftheBoardofDirectors,tobereflectedintheminutes.However,anypolicyor proceduremaybeterminatedbyatwothirdsvoteofvotingmemberspresentatanyGeneral Meeting.