Ammended Service Conditions of Officers

CONTENTS
Sl no Contents Page
1 ADDITIONAL FACILITY TO INSPECTORS 48 - 49
2 ADMISSION OF DATE OF BIRTH OF EMPLOYEES 120
3 ADJUSTMENT OF HBL ON DEATH 75
4 ADVANCE TO WORKMEN STAFF & FAMILY 122
5. APPLYING FOR PASSPORT 114
6 BRIEF CASE FOR OFFICERS 78
7. BOARDING EXPENSES 24
8. BRINGING POLITICAL PRESSURE 117
9. CAIIB INCREMENT AND PQP 3-4
10. CCA 5
11. CVC GUIDELINES 98 - 99
12. CANTEEN FACILITIES 73
13 CATEGORISATION NORMS 61
13A.. REVISED GUIDELINES FOR POSTING 105
14. CHANGE IN NAME 120
15. CHARGE TAKING - ENTITLEMENT 28
16. CLOSING ALLOWANCE 8
17. COMPENSATION TO FAMILY WHILE DIEING ON 71
DUTY
18. CONVEYANCE REIMBURSEMENT & PETROL LIMIT 29 – 32
18A. - CLAIM FORMAT 158
19. DEARNESS ALLOWANCE 4
20. DEFINITION OF FAMILY 33
21 DEPLOYMENT OF STAFF 121
22. DEPUTATION ALLOWANCE 7
23. DETECTION OF FRAUD CASES 94 - 95
24. DIPLOMA EXAM BY IIB 115
25. DISCIPLINARY PROCEEDINGS 104,105
26. DISCIPLINARY PROCEEDINGS AGAINST 113
WORKMEN
27. ELECTION DUTY 118
28. ENTEERTRAINMENT EXPENSES / CLUB 8 – 10
MEMBERSHIP
29. EXGRATIA IN LIEU OF COMPASSIONATE 156
APPOINTMENT
30. FPP 5
31. FINANCIAL POWER CHART 126
32. GBPA FORMAT 154
33. HRA 4,5
2
34. HRA ON CAPITAL COST – FORMAT 157
35. HALTING ALLOWANCE 22 - 24
36. HILL AND FUEL ALLOWANCE 7
37. HOLDING OF MRM MEETINGS 95
38. HOLIDAY HOME GUEST HOUSE 72 - 73
39. HONORARIIUM TO GUEST FACULTY 119
40. ISSUENCE OFIDENTITY CARDS 115
41. INVESTMENT IN SHARES 116
42. JOINING TIME 27
43. LATE SITTING / WEEKLY OFFS – Fomat for claims 34, 159
44. LEASED ACCOMODATION 13 - 21
45. LEAVE RULES 49 – 60
46. LEAVE TAKEN ON FALSE GROUND 118
47. LEAVE TRAVEL CONCESSION 39 – 48
48. LIBRARY FACILITIES 71
49. LIST OF OFFICERS OF DOUBTFUL INTEGRITY 98
50. LOAN TO OFFICERS 106 -113
51. LOANING POWER CHART 123 - 125
52. LODGING EXPENSES 24
53. MEDICAL AID 6
54. MEMENTO ON RETIREMENT 70
55. MID ACADEMIC YEAR TRANSFER ALLOWANCE 7
56. NEWSPAPER AT RESIDENCE & FORMAT FOR 69, 158
CLAIMING
57. OFFICIATING ALLOWANCE 8
58. OPTION TO JOIN MAINSTREAM OF BANKING 119
59 PF LOANS 95 - 97
60. PNB CONTRIBUTORY BENEFIT SCHEME 75 – 77
60A. PNB PARIBAR BHABISYA YOJNA 77
61. PNB HOSPITALIZATION SCHEME 78 – 81
61A. - CHART & FORMAT FOR 142 - 155
BECOMING MEMBER
62. PARTICIPATING IN POLITICS 117
63. PAY SCALE, INCREMENTS & FITMENT 1-2
64. PERMISSION FOR PURSUING HIGHER STUDIES 114(125)
(FORMAT)
65. PERMISSION TO BORROW / STAND AS 122
GUARANTOR
66. PLACING OF OFFICERS UNDER SUSPENSION 100 - 103
67. POSTING OF EMPLOYEES RELATIVES IN BANK 118
68. PROBATION PERIOD 6
69. PROVISION OF NOTICE BOARD 114
70. REPORTING OF ARREST/DETENTION 119
71. RESIDENTIAL ACOMODATION 11 – 13
72. RESIDENTIAL FURNITURE – LIMIT, RULES & LIST 61 - 66
2
3
73. RETIREMENT 60
74. SCHOLARSHIP WITH FORMAT 70,140-
141
75. SEEKING EMPLOYMENT OUTSIDE BANK 116
76. SELF FINANCE GROUP INSURANCE SCHEME 77 - 78
77. SILVER JUBILEE AWARD 70
78. SPECIAL AREA ALLOWANCE 8, 136-
139
79. STAFF ACCOUNTABILITY 103
80. SUBMISSION OF FRAUD PROFORMA 95
81. TRAVELLING ALLOWANCE 21 – 28
81A. TRAVELLING ALLOWANCE on disciplinary matters 36 - 39
81B. TRAVELLING ALLOWANCE Entitlement calculation 34 - 36
81C. TRAVELLING ALLOWANCE to family on premature 33
81D. death 32
81E. TRAVELLING ALLOWANCE on Retirement 25 - 27
TRAVELLING ALLOWANCE on Transfer
82 TELEPHONE FACILITY/MOBILE PHONE FACILITY 67 – 69
83. TERMINAL BENEFITS 82 – 86
84. TRANSFER POLICY & GUIDELINES with format for 86 – 93
application
85. WEIGHTAGE FOR RURAL POSTING 82
Conveyance to Blind /Handicaped 46
Gift Acceptance
GAD POWER CHART
P .A.F Appraisal & Reviewing Authority 75
PROMOTION POLICY 77 TO100
Scheme for providing Incentive to Staff
members for qualifying courses offered by the
Indian Institute of Banking & Finance
SERVICE CONDITIONS OF OFFICERS

1. SCALES OF PAY
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Scale I : Rs 10000-470/6 -12,820- 500/3- 14320-560/7 –
18240
Scale II: Rs. 13,820 - 500/1- 14320 - 560 /10 - 19920
Scale III: Rs. 18240 - 560/5- 21040 - 620 / 2 - 22280
Scale IV: Rs. 20480 - 560 /1- 21040 - 620 / 5 - 24140
Scale V : Rs. 24140 - 620/- 26620
Scale VI: Rs. 26620 -- 680/- 29340
Scale VII: Rs, 29340 -680/2 - 30700 - 900 /1 -31600 - 1000/1-
32600
FITMENT
Fitment shall be stage to stage, i.e., on corresponding stages from 1
st stage onwards and the increments shall fall on the anniversary
date as usual.
INCREMENT
a) The increments specified in the scales of pay shall, subject to
sanction of the competent authority, accrue on an annual basis
and shall be granted on the first day of the month in which these
fall due,
b) SLIDING SCALE
Officers in Scale I and Scale II, 1 year after reaching the maximum
in their respective scales, shall be granted further increments
including stagnation increments) in the next higher scale only as
specified in (c)below subject to their crossing the efficiency bar "as
per guidelines of the Government,
Guidelines for crossing Efficiency Bar

Crossing the Efficiency Bar shall apply only in the following cases:-
i) Where an officer is under suspension.
ii) Where a disciplinary action has been initiated against an
officer employee.
iii) Where an officer employee has earned an adverse remark
from the Reporting Authority in the Reporting year preceding
the date on which the officer employee is due to cross the
Efficiency Bar and the same has been conveyed to the officer
employee.
(c) STAGNATION INCREMENT

Officers including those referred to in (b) above who reach
maximum of the Middle Management Grade Scales II and III shall
draw stagnation increment(s) for every three completed years of
service after reaching the last stage of the Scale II or III as the case
may be as per table below.
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FITMENT OF SCALES
SCALE- SCALE-II SCALE-III
1
OLD REVISED OLD REVISED OLD REVISED
BP BP BP BP BP BP
7100 10000 9820 13820 12540 18240
7440 10470 10160 14320 12880 18800
7780 10940 10500 14880 13220 19360
8120 11410 10840 15440 13560 19920
8460 11880 11180 16000 13900 20480
8800 12350 11520 16560 14240 21040
9140 12820 11860 17120 14620 21660
9480 13320 12200 17680 15000 22280
9820 13820 12540 18240 (+)15380 (+)2290
0
10160 14320 12880 18800 (+) 15760 (+)
23520
10500 14880 13220 19360
10840 15440 13560 19920
11180 16000 AFTER CROSSING E BAR
11520 16560 13900 20480
11860 17120 14240 21040
12200 17680 14620 21660
12540 18240 15000 22280
AFTER CROSSING E (+) (+)
BAR 15380 22900
12880 18800
13220 19360
13560 19920
(+) (+) 20480
13900
(+) (+) 21040 B.P. AFTER STAGNATION INCREMENT
14240
(+) denotes for stagnation increments.
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Provided that on and from 1.11.1994 officers in substantive Scale III, i.e..
those who are recruited in or promoted to Scale III shall be eligible for
second stagnation increment three years after having received the first
stagnation increment.
Note:
Grant of such increments in the next higher scale shall not amount to
promotion. Officers even after receipt of such increments shall continue to
get privileges, perquisites, duties, responsibilities or posts of their
substantive Scale I and Scale II as the case may be.
Stagnation increment qualifies for DA, CCA, HRA and superannuation
benefits.
Provided further that W.E.F. 8.9.06 such increment/s in the next higher
scale/stagnation increment/s shall not be allowed to an officer who refuses
promotion when offered.
The following are the competent authority for the purpose of sanction of
increment in the scale of pay :-As per HRD Cir No 464/08
(d) CAllB INCREMENT AND PROFESSIONAL QUALIFICATION PAY

(d).(i). CAIIB INCREMENT
An additional increment each shall be granted in the scale of pay for
passing Part I of CAIIB / Junior Associate of Indian Institute of Bankers and
Part II / Certified Associate of the Indian institute of Bankers Examination
or Associate examination of chartered institute of bankers London.
Explanation:
In the case of an officer who has passed Part I or Part II of Certified
Associate of Indian Institute of Bankers Examination as an officer before
the appointed date, the additional increment or increments as the case
may be, shall be given effect to from the appointed date provided that he
has not received any increment or received only one increment for passing
both parts of the said Examination.
d. (ii) PROFESSIONAL QUALIFICATION PAY
(i) On and from 1.11.2002, other things being equal, the quantum,
of Professional Qualification Pay shall stand revised as under:
Those who have (i) Rs. 300/- p.m. after one year on reaching
passed only Part I of max. of the scale
CAIIB or JAIIB
Those who have passed (i) Rs. 300/- p.m. after one year on
Both part of CAIIB reaching max of the scale
(ii) Rs, 750/- p.m. after two years on
reaching max. of the scale.
(ii) On and from 1.11.1994 Professional Qualification Allowance or

Professional Qualification Pay, as the case may be, shall rank for
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Dearness Allowance, House Rent Allowance and
Superannuation Benefits.
Note: W.E.F. 8.9.06, an officer shall not be eligible for
professional qualification pay as above if he refuses to accept
promotion when offered (HRD Cir. 344 dt. 20.9.06).
(iii) If an officer who is in receipt of Professional Qualification Pay is
promoted to next higher scale, he shall be granted, on fitment
in such higher scale, additional increment(s) for passing JAIIB/
CAlIB to the extent increments are available in the scale and if
no increments are available in the scale, the officers shall be
eligible for Professional Qualification pay in lieu of increment(s).
(e) INCREMENTS ON PROMOTION
(i) Normally when an officer is promoted to higher scale the date of his
increment shall be the anniversary date in the previous scale of pay.
(ii) Where an officer reaches the maximum in the previous scale of pay or
on promotion gets an increase in the Basic Pay equivalent to two or more
increments in the previous scale of pay, the date of increment shall be the
anniversary date of promotion. However if the Basic Pay after deduction of
increment for CAIIB is not at the maximum then the date of increment
shall be the anniversary of last increment.
(iv) If an officer is promoted to higher scale after reaching the
maximum in the previous scale of pay, but before drawing
stagnation increment, the date of his future increment shall be
the anniversary date of promotion or due date of stagnation
increment in previous scale whichever is earlier.
ALARY REVISION OF OFFICERS – FITMENT ON PROMOTION FROM

ONE SCALE TO ANOTHER SCALE.
AS PER HRD CIR NO.385 DATED 30.03.2007
he guidelines with regard to fitment of officers on promotion

to higher scales of pay were elucidated vide PD Circular No.
1158 dated 24.06.1989 and PD Circular No. 1240 dated
07.09.1990. Further, in view of the Joint Note dated 2nd June
2005 on salary revision to officers signed between the
Management and Officers’ Association, a revised fitment
formula together with the procedure to be adopted for fitment
of pay of officers on promotion from one scale to the next
higher scale, to be applied in respect of promotions effected
on or after 01.11.2002, was circulated vide HRDD Circular No.
346 dated 27.09.2006.
We are in receipt of certain modifications from the Indian

Banks’ Association in the aforesaid fitment formula. The
modifications are at the following places in the fitment
formula:
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Table A: Promotion from JMG Scale I to MMG Scale II:
In the row +1 (First Stagnation Increment), the words

‘Anniversary date of Promotion to Scale II or the due date of
first stagnation increment in scale I whichever is earlier’ may
be read as ‘Anniversary date of Promotion to Scale II or the
due date of second stagnation increment in scale I whichever
is earlier’.
Table A: Promotion from JMG Scale I to MMG Scale II:
In the row +2 (Second Stagnation Increment), the figure

‘21600’ may be read as ‘21660’.
Table F: Promotion from TEG Scale VI to TEG Scale VII:
In the row of stage no. 4, the words ‘Anniversary date of

Promotion to Scale VII’, may be read as ‘Anniversary
date of increment in Scale VI’. Accordingly, the
revised fitment formula may now be read as per
Annexure.
Fitment Chart on Promotion for Officers Promoted
from One scale to another on or after 1.11.2002
A. Promotion from JMG Scale I to MMG Scale II:
Stag Pay in JMG Pay in MMG Date of Increment on

e No. Scale I Scale II Promotion
1 10000 13820 Anniversary Date of Promotion to
Scale II
2 10470 13820 -do-
3 10940 13820 -do-
4 11410 13820 -do-
5 11880 13820 -do-
6 12350 13820 -do-
7 12820 13820 -do-
8 13320 13820 Anniversary Date of Increment in
Scale I
9 13820 14320 -do-
10 14320 14880 -do-
11 14880 15440 -do-
12 15440 16000 -do-
13 16000 16560 -do-
14 16560 17120 -do-
15 17120 17680 -do-
16 17680 18240 -do-
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17 18240 18800 -do-
Scale I officers drawing increments in Scale II due to Automatic
switchover
18800 19360 Anniversary Date of increment in
Scale I
19360 19920 -do-
19920 20480 Anniversary date of Promotion to
Scale II or the due date of first
stagnation increment in Scale I
whichever is earlier
+1 20480 21040 Anniversary Date of Promotion to
Scale II or the due date of second
stagnation increment in Scale I
whichever is earlier
+2 21040 21660 Anniversary Date of Promotion to
Scale II
B. Promotion from MMG Scale II to MMG Scale III:
Stag Pay in MMG Pay in MMG Date of Increment on

e No. Scale II Scale III Promotion
Scale III
2 14320 18240 -do-
3 14880 18240 -do-
4 15440 18240 -do-
5 16000 18240 -do-
6 16560 18240 -do-
7 17120 18240 -do-
Scale II
9 18240 18800 -do-
10 18800 19360 -do-
11 19360 19920 -do-
12 19920 20480 -do-
Scale II officers drawing increments in Scale III due to Automatic
switchover
20480 21040 Anniversary Date of Increment in
Scale II
21040 21660 -do-
21660 21660 -do-
22280 22280 Due date of first stagnation
increment
+1 22900 22900 Second stagnation increment shall
be sanctioned 3 years after
receiving of the first stagnation
increment.
C. Promotion from MMG Scale III to SMG Scale IV:
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Pay in
Stag Pay in SMG Date of Increment on
MMG Scale
e No. Scale IV Promotion
III
Scale IV
2 18800 20480 -do-
3 19360 20480 -do-
Scale III
5 20480 21040 -do-
6 21040 21660 -do-
7 21660 22280 -do-
8 22280 22900 Anniversary Date of promotion to
Scale IV or due date of first
stagnation increment in Scale III
whichever is earlier.
+1 22900 23520 Anniversary Date of promotion to
Scale IV or due date of second
stagnation increment in Scale III
+2 23520 24140 Reached maximum
D. Promotion from SMG Scale IV to SMG Scale V:
Pay in
Stag Pay in SMG
SMG Scale Date of Increment on Promotion
e No. Scale V
IV
Scale V
2 21040 24140 -do-
3 21660 24140 -do-
4 22280 24140 -do-
5 22900 24140 -do-
Scale IV
Scale V
E. Promotion from SMG Scale V to TEG Scale VI:
Pay in
Stag Pay in TEG
SMG Scale Date of Increment on Promotion
e No. Scale VI
V
Scale VI
2 24760 26620 -do-
3 25380 26620 -do-
Scale V
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Scale VI
F. Promotion from TEG Scale VI to TEG Scale VII:
Stag Pay in TEG Pay in TEG

Date of Increment on Promotion
e No. Scale VI Scale VII
Scale VII
2 27300 29340 -do-
3 27980 29340 -do-
Scale VI
Scale VII
Procedure for Fitment of pay of officers on

promotion from one scale to another
1. At the time of fitment of an officer on promotion to the

higher scale of pay, the number of increment he would
have/had earned i.e., one increment each for passing
JAIIB/CAIIB Examination, as the case may be, shall be
first reduced from the existing pay of the concerned
officer prior to his fitment in the higher scale of pay on
promotion. If, however, the officer is at the maximum of
the scale, the following procedure should be adopted:
(i) If the stagnation at the maximum of the scale is

less than one year, the officer would not be drawing any
Professional Qualification Pay. Then the number of
increments i.e. one increment for JAIIB/CAIIB, as the case
may be, included in his Basic Pay shall be reduced in the
existing scale.
(ii) If the stagnation at the maximum of the scale

is for a year or more but for less than 2 years, the
officer would be drawing a Professional Qualification
Pay of Rs.300/- p.m. In such cases, if he had passed
both JAIIB/CAIIB before the date of promotion, then
one increment shall be reduced in the existing scale.
If, however, such Professional Qualification Pay of
Rs.300/- p.m. is for JAIIB only, then no increment
need be reduced from the existing scale.
2. If the stagnation at the maximum of the scale is for 2

years or more, the officer who has passed both
JAIIB/CAIIB before the date of promotion, would be
drawing a Professional Qualification Pay of Rs.750/- p.m.
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In this case, there would be no scope for
reducing the increments for JAIIB/CAIIB as even without
CAIIB increments the officer would be at the maximum
of the scale.
Note: The purpose of the above exercise is to

determine as to what stage of scale of pay the officer
would have been, had he not been granted increments
for passing JAIIB/CAIIB.
3. Thereafter, one increment shall be notionally added in

the old scale i.e., the scale from which the officer is
being promoted and his pay shall be fixed at the
appropriate stage in the higher scale which is equal to
or just above it. Where in the pre-promoted scale, the
officer has already reached the maximum, the notional
increment to be added would be equal to the last
increment drawn by him in the pre-promoted scale. The
fixation so arrived will be the Basic Pay in the promoted
scale as on the date of promotion.
4. After such fitment in the higher scale of pay one or two

increments shall be added to the Basic Pay so fixed in
respect of JAIIB or of CAIIB, as the case may be.
If, however, no increments are available in the scale, or

only one increment is available in the scale, after
allowing the available increment/s, the officer shall be
allowed Professional Qualification Pay in lieu of such
remaining increment(s), if any.
5. Normally, where an officer is promoted from one scale

to another, the date of his increment shall be the
anniversary date in the previous scale of pay. Where
however, an officer has reached the maximum in the
previous (pre-promoted) scale of pay or on promotion
gets an increase in the Basic pay equivalent to two or
more increments in the previous (pre-promoted) scale of
pay, the date of increment shall be the anniversary date
of promotion. However, if the Basic Pay after reduction
of JAIIB/CAIIB increments is not at the maximum, then
the date of increment shall be the anniversary date of
last increment.
Provided further that if an officer who is in Scale I, II or

III is promoted to higher scale after reaching the
maximum in the previous (pre-promoted) Scale of pay
but before drawing stagnation increment, the date of his
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increment in the higher scale shall be the anniversary
date of promotion or due date of stagnation increment
in the previous (pre-promoted) scale whichever is
earlier.
6. In the case of officer in Scale I and II promoted after

moving into higher Scale II and III because of stagnation
movement, the notional increment to be added shall be
the increment drawn by him on the date of promotion
and the next and subsequent increment shall be on the
anniversary date on which the officer has drawn his
increment in the previous scale.
The fixation of pay on promotion in respect of non-CAIIB

officers promoted from one scale to another on or after
1.11.2002 shall be done by referring to Annexure.
It shall be noted that in terms of the amended Regulation

No.5(3)(b) of Officers’ Service Regulations the Fixed
Personal Pay (FPP) together with House Rent Allowance
(HRA) which he was drawing shall remain frozen for the
entire period of service. Accordingly, in respect of the
officers promoted on or after 1.11.2002 with Fixed Personal
Pay (FPP), the amount of FPP which they were drawing
prior to the date of promotion shall be continued to be paid
(without any change in the quantum) even upon fixation of
pay in the promoted scale as above.
2. DEARNESS ALLOWANCE
(iv) Provided that officers who. are in Scale I and Scale II and are granted
further increments in the next higher scale as in sub-regulation( 1 )(b) shall
draw Professional Qualification Pay after one / two years as the case may be
,on reaching the maximum in such higher scales.
Dearness Allowance shall be payable for every rise or fall of 4 points over
2288 points in the quarterly average of the All India Average Working
Class Consumer Price Index (General) Base 1960 = 100 at 0.18% of Pay.
‘Pay’ means Basic pay. Stagnation increment and PQP.
3. HOUSE RENT ALLOWANCE
(a)Place of Work Rate__________________
(i) Major' A' Class Cities as declared by Govt. 8.5 % of pay
from time to time and Project Area Centres in Group 'A’
(ii) Places in Area I (population more than 12 7.5 %
of pay
lac) and Project Area Centres in Group 'B'
(iii) Other Places (Population of 12 lacs and less) 6.5 %
of pay
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(b) In case of production of rent receipt, HRA payable is actual rent

paid in excess over 1.75% of the Pay in the first stage of scale of
pay in which he /she is placed with a maximum of 150% of rate as
mentioned above,
(c) 'pay' means Basic Pay, Stagnation Increment and PQP
(d) Method of calculation in case officer resides in his own house.
Municipal Taxes + 12% of Capital Cost of the house, including Cost of

land
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Annual12 Rental Value for purpose of Municipal Assessment
OR
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Whichever is more with a maximum of 150% of rate as mentioned above
HRA is paid on the basic of the place of duty (Posting) and not on the basis
of place of residence of the officer.
Sanctioning Authority As Per HRD Cir No 464 Dated 03.06.2008
4. CITY COMPENSATORY ALLOWANCE

AREA RATE MAXIMUM AMOUNT
(i) Place in Area 1 and in the State 4% of Rs.540/-p.m.

of Goa Basic pay
(ii) Places with population of 5 lacs 3 % of Rs.375/-p.m.
and over and State Capitals and Basic Pay
Chandigarh, Pondichery and Port
Blair.
5. PROVIDENT FUND
10% of Pay.
Note:
‘Pay’ for purposes of Provident Fund shall mean Basic Pay including
stagnation increments and professional qualification pay and increment
component of fixed personal pay and officiating pay.
6. FIXED PERSONAL PAY

Officers who are granted an advance increment w.e.f 1.11.93 shall draw the
fixed personal allowance one year after reaching the maximum which shall
be equivalent to an amount of last increment + DA thereon + HRA. In
respect of officer employees who are not provided with bank's
accommodation, the house rent allowance component of fixed personal pay
shall be the equal in quantum of house rent allowance drawn by the
concerned officer employees when the last increment of the relevant scale
of pay as specified in (1) above is earned.
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Fixed personal pay given here under with House Rent Allowance, if any
shall remain frozen for the entire period of service.
Increment D.A. as on Total FPP payable where bank's

componen 1.11.2002 accommodation is provided
tt (B) Rs. (C) Rs.
(A) Rs.
560 23 583
620 25 645
680 28 708
1000 41 1041
(i) F.P.P. as indicated (C) above shall be payable to those officer employees
who are provided with residential accommodation by the bank.
(ii) F.P P. for officer eligible for House Rent Allowance shall be (A)+{B) +
House Rent Allowance component of last increment released.
(iii) The increment component of Fixed Personal Pay shall rank for
superannuation benefits & PF deductions.
(iv) FPP is not payable to employees joined after 01-11-1993.
RATE OF PAYMENT OF FIXED PERSONAL PAY ON

PROMOTION FROM ONE CADRE TO A HIGHER
CADRE OR FROM ONE SCALE TO A HIGHER SCALE.
AS PER HRD CIR NO. 440 DATED 08.12.2007
The extant guidelines in respect of payment of Fixed Personal
Pay to the Officers and workmen employees are contained in
PNB Officers Service Regulations 1979 and the Bipartite
settlements respectively.
As you are aware, employees, both workmen and officers, who
were in service of Banks as on 1st November 1993 were granted
one advance increment on account of computerization and these
employees on reaching the maximum of respective scales of pay
are eligible to be granted Fixed Personal Pay (FPP) equal to the
last increment drawn by them in the scale, at rates as in
Bipartite Settlement/Joint Note, on completion of one year at
the maximum of the respective scales of pay. The FPP so drawn
by the employee is to remain frozen for the remaining period of
his service, in a particular cadre/scale, except when the rate of
FPP is revised consequent to wage revision in the industry.
IBA has clarified that when an employee is promoted to a next higher cadre / scale
after earning FPP in the lower cadre / scale, then he would continue to get the same
amount of FPP in the promoted scale (except when FPP is changed on wage
revision) till such time he reaches the maximum in the promoted cadre / scale. On
completion of stipulated one year at the maximum of the promoted cadre / scale, he
shall be sanctioned FPP as applicable to the higher cadre / scale in which he is
posted.
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7. MEDICAL AID (w.e.f 01.02.2004)

(a)Officers in JMG and MMG Rs. 3750 /- p.a.
(b)Officers in SMG and TEG Rs. 5000 /- p.a.
Reimbursement will be made on the basis of officers' own certificate
supported by a statement of A/C s of expenditure.
Unavailed Medical aid may be allowed to accumulate upto not more then 3
time of the maximum amount of entitlement.
8. PROBATION
 An officer directly appointed to JMG Grade shall be on probation for a
period of 2 years.
 An employee of the Bank promoted as an officer in the JMG Grade shall
be on probation for 1 year.
 An officer appointed to any other grade shall be on probation for such
period as may be decided by the Bank.
 Officer on promotion from one Scale / Grade to another Scale/Grade
shall be on probation for a period of 1 year.
 The competent authority may, in case of any officer, reduce the year of
probation or dispense with probation.
9. PENSION
In respect of an officer, who is a member of the Pension fund, who retires or
dies while in service or otherwise ceases to be in employment on or after
the 1st May 2005, "Pay" for the purpose of pension shall be the pay last
drawn by the officer prior to his retirement/death.
Note:
a)The Bank (Employees') Pension regulations, 1995 does not apply to the
officers of State Bank Of India.
b)"Pay" for the purpose of Provident fund and Pension shall mean Basic
Pay including stagnation Increment, PQP, increment component of FPP &
Officiating pay.
10 HILL AND FUEL ALLOWANCE (From1.11.2002)
PLACE RATE
(i) Place with altitude of 1000 2% of pay subject to a maximum of

meters and above but less Rs.400/-p.m.
than 1500 meters and Mercara
Town
2.5% of pay subject to a maximum of
(ii) Place with altitude of 1500 Rs.500/-p.m.
meters and above but less
than 3000 meters. 5% of pay subject to a maximum of
iii) Place with attitude of 3000 Rs.1150/-p.m.
meters and above
Officers posted in places with an altitude of not less than 750 meters and
which are surrounded by hills with higher altitude which can not be reached
without crossing an altitude of 1000 meters or more, will be paid hill and
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fuel allowance of the same rate as is payable at centres with an altitude of
1000 meters and above.
11. MID ACADEMIC YEAR TRANSFER ALLOWANCE

If an officer is transferred from one place to another in the midst of an
academic year and if he has one or more children studying in school or
college, in the former place, a mid academic year transfer allowance of Rs.
500 /- p.m. is payable from the date he reports to the latter place upto the
end of the academic year in respect of all the children provided that such
allowance shall cease if all the children cease studying at the former place.
Clarification: Such officers who are transferred from one place to another
in the midst of an academic year and are also provided with the facility of
residence at both the places for a limited period are not entitled to Mid
Academic Year Transfer Allowance.
12. DEPUTATION ALLOWANCE
On and from 01.06.2005, if an officer is deputed to serve outside the Bank,

he may opt to receive the emoluments attached to the post to which he is
deputed. Alternatively, he may in addition to his pay, draw a deputation
allowance of 7.75% of pay with a maximum Rs. 1,500/- p.m. and such
other allowances as he would have drawn if he had been posted in the
bank's service at that place.
Provided that where he is deputed to an organisation which is located at the
same place where he was posted immediately prior to his deputation, he
shall receive a deputation allowance equal to 4% of his pay with a
maximum of Rs.750/- p.m..
Provided further that an officer on deputation to the training establishment
of the bank as a faculty member shall be eligible for deputation allowance
at 4% of his pay with a maximum of Rs. 750/p.m.
13..CLOSING ALLOWANCE
On and from financial year 1989-90, if the officer is posted at the branch
where books are closed on 31 st March and 30th September, closing
allowance of Rs. 250/- for each of the closings will be payable.
14. OFFICIATING ALLOWANCE (HRD 75 DT 03.05.2002)
On and from 01.11.99, if an officer is required to officiate in a post in a
higher scale for a continuous period of not less than 7 days at a time or
an aggregate of 7 days during a calendar month, he shall receive an
officiating allowance equal to 6% of pay, pro-rata for the period for which
he officiates. Officiating allowance will rank as pay for purposes of Provident
Fund /Pension and not for other purposes.
Provided, that where an officer comes to officiate in a higher scale as a
consequence solely of the review of the categorization of posts under
Regulation 6, he shall not be eligible for the officiating allowance for a
period of one year from the date on which the review of the categorization
takes effect.
For the purpose of calculating officiating period, the day on which the officer
takes over full charge and intervening Sundays and Holidays may be taken
into account and the day on which the charge is handed over should be
excluded..
15. SPECIAL AREA ALLOWANCE
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With effect from 01.11.2002 Special Area Allowance may be paid to
the Officer Employees at places indicated in the Annexure I till such time
they are withdrawn or modified either wholly or partially.
Provided that if at any of the places indicated in the Circular, Hill and Fuel
Allowance as provided under Regulation 23 (X) is also payable, then the
officer shall be eligible to draw only higher of the two allowance and not
both. Provided further that if such higher of the two allowance is less than
the aggregate of Special Area Allowance and Hill and Fuel Allowance drawn
by the officer on 31.10.1999 then such difference shall beprotected as
personal allowance till such time the officer remains at that place.
Further, officers who are eligible to draw the adhoc and temporary incen-
tives are not entitled to the Special Area Allowance payable in North East
Region,
16. ENTERTAINMENT EXPENSES AND CLUB MEMBERSIP FEE
A. CLUB MEMBERSHIP
Officers in Top Executive Grade, Sr. Management Grade, MMG Scale III &
Scale II in branches are eligible for reimbursement of admission fee for
membership of Clubs / Associations.
In addition to the above, the following officers are also eligible for reim-
bursement of admission / membership fee of Clubs:
a)Development Manager (Defence) in Scale III
b)Faculty members at CSC /ZTC in MMG Scale II and above.
c)LBOs and District Co-ordinating Officers.
All the above said categories of officers will be eligible for reimbursement of
admission fee for membership of Clubs / Associations subject to a limit of
Rs. 1000 /-p.a..
Reimbursement of monthly /annual subscription fee of Clubs, whose
Admission / membership fee has been paid by the Bank, may also be made
to eligible officers subject to a maximum amount of Rs.125/- p.m. or
Rs.1500/- p.a.
All other officers except those mentioned above shall bear the expenses
towards membership of Clubs /Associations, out of their Entertainment
Expenses limits fixed as above.
Sanctioning Authority As per HRD Cir No. 464 Dated 03.06.2008
The guidelines and limits of reimbursement of entertainment
expenses and club membership have been earlier consolidated
and circulated vide HRD Division Circular No. 103 dated
24.09.2002. Further, the limits of entertainment expenses
being reimbursed to officers in various scales were last revised
w.e.f. 01.06.2006, and circulated vide HRDD Circular No. 326
dated 16.06.2006.
B.ENTERTAINMENT EXPENSES
The matter regarding revision in the limits for reimbursement of
entertainment expenses to officers has been considered by the
Board in its meeting held on 15 th April, 2009 and
accordingly, the limits of entertainment expenses to officers
have been revised effective from 01.04.2009 as per details
given here under:
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As per HRD cir.no.541 dated 18.04.2009
EXISTING
SCALE REVISED LIMITS
LIMITS
CGM 30000
VII 36000
GM 25000
VI DGM 15000 18000
V AGM 8000 9600
I / Incharge 7500
IV 9000
Others 7000
I / Incharge 6000
III 7200
Others 4500
I / Incharge 4200
II 5000
Others 4000
I / Incharge 3750
I Dy. Mgr 3500 4500
Others 3000
4. It has also been decided to permit payment of additional

entertainment expenses depending upon the performance of
the Branch during Financial Year 2008-09 and onwards.
1. The Incumbents In-charge posted in Branches shall be entitled

for additional entertainment limit to the extent of 50%, for
achievements of Budget in all the five parameters, the details of
which are as under:
(i) Core Deposits

(ii) Advances
(iii) Reduction in NPA
(iv) Agriculture/SME & Retail Advances
(v) Fee Based Income
1. The Incumbents In-charge of Branches having achieved

Budgets in at least three out of the above five parameters,
shall be entitled for additional entertainment limit to the
extent of 25%.
2. An Incumbent In charge on transfer from a Branch, which has

achieved the targets would continue to draw higher
entertainment expenses referred to above, in the transferee
office till the close of the next financial year. However, the
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new Incumbent In charge would not be eligible for higher
entertainment limit automatically.
5. The Circle Head shall be the competent authority to

sanction the payment of additional entertainment expenses
keeping in view the performance of the Incumbent Incharge in
the above five parameters and stay of the Incumbent Incharge
in the branch
Mode of Reimbursement
The reimbursement of entertainment expenses is to be made only on
production of actual receipts. However, expenses incurred up to 50% of the
limit may be reimbursed on the basis of a certificate by the concerned
officer.
C.SUBSCRIPTION TO BANKER'S CLUB

The following officers are entitled to subscribe to the Banker's Club:
1) Branch Managers in Scale III and Officers in Scale IV and above.
2) The Lead Bank Officers in MMG Scale III.
D. MISCELLENEOUS
Officer on transfer will avail of only balance of limits available to him for
the year i.e. limit available to him will also be transferred to the new office.
The information should, therefore, be indicated in the LPC of the officer at
the time of transfer.
Officers who are promoted or join bank service, are entitled to entertain-
ment limit admissible to them on pro-rata basis. But if membership fees of a
club of which they are members is payable on annual / quarterly basis, it
will be admissible to them in full or for the quarter, as the case may be.
Officers who are due for retirement during the year will be eligible to avail
entertainment expenses and club membership to the full extent as per rules
at any time during the year, as in the case of other officers. Managers
posted in rural areas may be permitted to take membership of
Club/Association in nearby cities by the Regional Managers, keeping
in view the utility & feasibility of joining the club.
17. RESIDENTIAL ACCOMMODATION
A. FIXED HRA
 Officers will be paid HRA on the basis of their place of duty and not on the
basis of their place of residence,
 No requirement of submitting any certificate of having incurred expen-
diture on rent.
This fixed HRA is also payable to an officer who stays in the accom-
modation provided by the bank to his/ her spouse without reference to the
rent actually paid.
B. HRA ON RENT RECEIPT BASIS
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It may be allowed in all cases where the officer produces the receipt
for
having paid the rent irrespective of the relationship of the officer with
the
land lord.
 The rent receipt of the first month and undertaking of not changing of
house without intimation to be produced.
 It is clarified that for the purpose of calculation of maximum HRA payable
to Officers who are producing rent receipts the HRA shall be calculated
as per rate applicable at the place of his posting, subject to maximum
HRA (i.e. 150% of the HRA payable at that center) and lower of the rent
as per the receipt or HRA so calculated would be paid.
C. HRA ON CAPITAL COST BASIS (Format is annexed)

(i) The entitlement of HRA on Capital cost basis to officers residing in
own accommodation is provided in Officers’ Service Regulation 22(3).
The facility is also available to those officers who have purchased

houses on Power of Attorney basis by treating the house as self
owned subject to the following conditions: -
a) The facility of allowing HRA on capital cost basis shall be available to

all officers who have purchased houses/flats on Power of Attorney
basis, whether first or subsequent basis.
b) The Housing Board or Development Authority or any other Govt.

Agency as the case may be, should have a scheme for conversion of
leasehold property into free hold property.
The Sanctioning Authority before allowing HRA on capital cost basis

in respect of such houses should ensure that:
a) There is evidence that full purchase consideration has been paid to

the seller.
b) The officer who purchased the house is in possession of the
premises.
c) Agreement to sell, irrevocable Power of Attorney and all other original
papers pertaining to the property, i.e. allotment letter, lease deed, if
any etc. have been handed over to the purchaser.
(iii) HRA on the basis of enhanced capital cost can be considered from
the date of submission of the details of additional capital cost to the
bank, subject to the bank being satisfied about the additional
expenditure incurred by the officer in this regard. The competent
authority should be satisfied about the proof of additions made in the
house and the source of funds for such additions. Usually such funds
should have been raised either from the Bank or from PNB Housing
Finance Ltd., Housing Development Finance Corporation, Provident
Fund Trust, Life Insurance Corporation of India.
The Competent Authority can also peruse the statement of Assets

and Liabilities submitted by the concerned officer for the relevant
period in which such loan was raised by the officer should be
reflected.
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D. CHANGE IN OPTION
Officers claiming HRA on capital cost basis / rent receipt basis may change
the option for availing HRA on fixed basis.
E. HRA ON MID TERM TRANSFER
 An officer, on transfer can retain the house at the former place of
posting for a period of one year or till the end of academic year,
The officer may be allowed HRA on fixed / rent receipt / capital cost basis
as the case may be for the period as mentioned above at the transferee
place. In that case no mid academic transfer allowance will be paid. .
 The facility is not applicable for request transfer cases
F. OWN ACCOMODATION
For the purpose of payment of House Rent Allowance in terms of PNB
(Officers) Service Regulations, 1979 only such houses which are owned by
self, spouse or dependent child shall be treated as own
accommodation. Officers residing in houses owned by their mother / father
or any relation other than spouse or dependent child will be treated at par
with those living in rented houses subject to the condition that rental value
of such houses or portion of the house occupied by the officer shall be
assessed as under:-
Rent as shown in the house rent receipt issued by the relation of the
officers’ owning the house for the portion occupied by the officer;
OR
Rental value of the portion of the house occupied by the officer as
assessed by the Architect approved by the Bank at the cost of the
officer;
OR
Limit for taking house on rent applicable to the officer in terms of
Regulation 22(1)(b) / 22(2)(b) whichever is lower.
G. HRA FOR MANAGEMENT TRAINEEs

Their entitlement for HRA during training is at the rate admissible at the
place of training.
. HOUSE RENT TO OFFICERS ON SUSPENSION.

1. Where an officer has been placed under suspension and where
Bank's accommodation has already been provided, the facility may
be continued on payment of 10% of subsistence allowance.
2. However, in the event of reinstatement of such an officer with full
pay and allowances, difference of the house rent recovered on the
basis of subsistence allowance and house rent due on the basis of
emoluments ultimately drawn shall be recovered from him.
3. These rules shall also be applicable in the case of those officers
where the accommodation is leased in their favour.
I. HRA CALCULATION WHERE HUSBAND AND WIFE BOTH ARE EMPLOYED
 If both the officers are at our bank, one will be provided residential
accommodation. If the other does not share the same accommodation,
he /she may be provided at the bank’s discretion, another
accommodation or HRA on fixed/rent receipt basis.
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 If one is officer and another is clerk at our bank, both are entitled to
HRA as per OSR / BP settlement.
 If one is officer at our bank and the other is employed in outside
organization, the officer will be paid HRA as per OSR.
J. COMPETENT AUTHORITY : As per HRD cir No. 464 Dated 03.06.2008
18. LEASED ACCOMODATION
SCALE EXISTING(Rs.) REVISED(Rs.)

SCALE VII
MAJOR A CLASS CITIES 12000 20000
STATE CAPITALS & AREA I 10000 15000
SCALE VI
OTHER AREAS 6000 8000
SCALE V
SCALE EXISTING(Rs.) REVISED (Rs.)

SCALE-IV
SCALE-III
MAJOR A CLASS 6200 9000
STATE CAPITALS & AREA-I 5000 7000
AREA-II 3500 5000
AREA-III 2700 4000
SCALE-II
AREA-II 3200 4500
AREA-III 2500 3500
SCALE-I
Dy.Manager
AREA-II 2900 4200
AREA-III 2300 3200
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Other Officers
AREA-II 2900 4000
AREA-III 2300 3000
Major ‘A’ Class Cities – Delhi, Mumbai, Kolkata, Chennai,
Hyderabad,
Ahmedabad and Bangalore.
Area I – Areas having population of 12 lacs plus State Capitals.
Area II – All cities other than those included in Area I which have
a population of
1 lac and more.
Area III – All other places not included in Area I and Area II.
The revised lease rental limits shall be the outer limits and no
further
discretionary increase will be permissible. Other instructions as
conveyed earlier
by our Division from time to time be also adhered to. Due to the
increase in
limits, no officer shall be allowed to change the flat/house or
upward revision of
rent of the existing flat /house during the un-expired period of
lease.
4. Officers presently posted at Muzaffarpur, Amritsar & Meerut
Centres and
are availing the lease facility shall continue to get the lease
benefits as per the
limits prescribed in HRD Division Circular No. 328 dated
21.06.2006 and GAD
Circular No. 8/06 dated 05.07.2006 till the occupancy of the
present
accommodation within the existing lease agreement.
5. The revised lease rental limits shall come into force w.e.f.
01.04.2009 and
shall remain valid for a period of three years.

 The revised ceilings are the outer limits and no further discretionary
increase will be permissible.
 If the officer is owning a house in his own name / name of spouse or
dependent child at the centre of his positing, no entitlement for Bank's
flat /leased accommodation except in exceptional circumstances to be
approved by HO.
 House belonging to spouse not eligible to be taken for leased
accommodation.
18A .ELIGIBILITY CRITERIA FOR FURNISHED/UNFURNISHED LEASED
ACCOMODATION TO JMG SCALE I OFFICERS
-All Scale 1 officers are entitled for unfurnished leased accommodation
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-The following Scale I officers are entitled for furnished leased
accommodation.
i) Officers posted on promotion (from clerk) or otherwise in deficit/ difficult
areas e.g. Bihar, HP and J&K (except Simla, Dharamshala, Jammu,
Srinagar and District Headquarters of J&K and HP)
ii) Officers on promotion (from clerk) or transfer from any part of the
country to major' A' Class city.
iii) Officers transferred in the same cadre within /outside the Region beyond
a distance 300 Kms.
iv) Promotee officers who agree to continue in transferee Zone for a
minimum period of one year even after becoming eligible for transfer
back to the Region from where they were transferred on promotion.
v) Inspector Assistants.
vi) Officers posted in project areas where no house rent facility has been
granted, provided - (a) the transfer is not on request (b) the transferee
station is not within the home district of the officer.
vii) Deputy Managers.
viii) Officers other than above on their transfer to a different station in the
same cadre with a maximum of Rs. 25000/-
ix) Directly recruited officers as well as Technical officers during the
probation period also after completion of in-class / on-the-job training.
18 B. DOUBLE LEASED ACCOMODATION FOR OFFICERS
i) On mid term transfer (but not in case of request transfer) for a maximum
period of one year or the end of the academic session whichever is earlier.
ii) Incumbent Incharge posted in NER on their posting /transfer from one
State to another within the NE Region.
iii) The incumbent Incharge posted in deficit / difficult areas as mentioned
in K (i).
iv) On promotion /transfer, an inspecting official posted as Concurrent
Auditor can retain leased house on the existing entitlement at previous
place of posting till the end of academic session or up to one year whichever
is earlier. He/she is also entitled to Double Leased Accommodation for the
period.
Concurrent Auditors can keep their families at the place of their choice. If
they are retaining the leased houses at their previous place of posting, they
can opt for keeping their family at the same place and can further retain the
leased house in lieu of his entitlement at his present place of posting after
the expiry of mid academic session of his ward.
18 C. OFFICERS POSTED AT RURAL AREAS

Officers posted at rural area having population of less than 10000 and
having no education and housing facility can keep their family anywhere in
India. They are eligible for Leased Accommodation / Fixed HRA / HRA on rent
receipt basis. They can also keep their family in their own house, HRA will
then be calculated on capital cost basis as per his entitlement in his place of
posting. However he / she will have to stay at his place of posting and no
extra HRA / House Rent (lease) / Bank Accommodation shall be admissible.
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18 D. ADVANCE RENT
At Metropolitan cities, State capitals and Zonal headquarters advance rent

up to 3 months, free of interest may be paid to the landlords in exceptional
cases provided such practice is prevailing at that centre and the house is
leased in favour of the bank for occupation by any officer of the bank and
not for occupation by a specific officer Such advance is recoverable during a
period not exceeding 33 months.
18 E BROKERAGE
In Metropolitan cities, State Capitals, Zonal/Regional HQs and places falling
under Area I, if accommodation is arranged through a broker, brokerage to
the extent of 15 days rent or 50% of the rent entitlement or actual amount
paid, whichever is less may be paid to the broker only once in a particular
station.
The brokerage and shifting charges, can be paid to the officer second time
at a station if the house / flat has been vacated to meet the demand of the
landlord for which permission to surrender from the competent authority has
been received.
18 F RECOVERY OF HOUSE/ FURNITURE RENT

i) Where an officer is provided with residential accommodation by the bank,
house rent recovery shall be at the rate of 1.75% of the first stage of the
scale in which the officer is placed or the standard rent for the
accommodation whichever is less.
ii) Furniture rent recovery shall be at the rate of 0.40% of the first stage of
the scale in which the officer is placed.
Procedure for calculation of Standard Rent

Living Area Monthly Licence Living Area Monthly Licence
(Sq. Fee (Rs.) (Sq. Meters) Fee (Rs.)
Meters)
Up to 50 113/- 151 to 180 433/-
51 to 60 135/- 181 to 225 510/-

61 to 75 157/- 226 to 300 728/-
76 to 90 209/- 301 to 400 901/-
91 to 105 252/- 401 to 550 1073/-
106 to 120 296/- Beyond 550 1073/-
121 to 150 362/-
The "Living Area" will be determined on the following basis :

Main Building
1.Rooms, Kitchen. Bath Room, Latrine, Store and
enclosed verandah : 100% of the floor area.
2.Verandah, Corridors and Barsati:
25% of the floor area.
3.Porch: 12.5% of the floor
4.Courtyard Pucca: area. 5% of the floor
Out Houses: area.
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1.Rooms: 25% of the floor area
2.Verandah: 12.5 % of the floor area.
Servant Quarter: Rs. 17/- per month
Garages: Rs. 10/- per month.
18 G. VACATION OF LEASE BEFORE EXPIRY OF LEASE PERIOD

-Generally not permitted.
In exceptional circumstances, may be permitted by Sanctioning
Authority As Per HRDcirNo.464Dated03.06.2008, if the house
does not belong to close relatives of the officers.
18 H. LEASED ACCOMMODATION TO EXISTING DIRECTLY RECRUITED OFFICERS
IN JMG SCALE – I ( HRD CIRCULAR NO 188 DT 30.12.2003)
Existing directly recruited officers in JMG Scale –I including Management

Trainees and Technical Officers will be allowed the facility of leased
accommodation on permanent posting at a branch/office after completion of
class room/on-the-job training. However, during on the job training, the
officers will be allowed reimbursement of actual expenses incurred on lodging
on production of receipt/bill obtained from the hotel/lodge etc. subject to the
maximum of their lese rental entitlement at such center of training where
bank’s accommodation in any form is not provided. In case the period of
stay/bill or receipts not for complete month at any place, reimbursement may
be made on pro-rate basis.
General Manager – HRDD, HO will be the competent authority to consider
resignation of existing directly recruited officers in JMG Scale –I (under
probation)who avail the facility of leased accommodation during probation
period
18 I . AREAS FORMING PART OF URBAN AGGLOMERATION
An officer posted in a station which is part of an Urban Agglomeration, shall

not be entitled to leased accommodation in the entire Urban Agglomeration if
he owns a house in his name, in the name of his spouse or minor child,
anywhere in the said Urban Agglomeration. Headquarters for the purpose of
stay will include the entire Urban Agglomeration in such cases and lease
rentals in all the areas forming part of the Urban Agglomeration shall be the
same as applicable in the main center.
18 J GUIDELINES FOR INTERNAL AUDITORS & CONCURRENT AUDITORS
i) The cases of fresh lease shall be sanctioned by Zonal Inspectorate /

H.O. I&C Division.
ii) If an inspecting official, before joining the Division has already

surrendered the leased house provided at the previous place of
posting, he has to submit no dues certificate of the previous branch /
office in this respect after his joining the Division. In case he desires to
surrender leased accommodation after his joining the Division, he will
have to apply in duplicate for the permission of the authorities. At the
time of handing over the vacant possession of the house, subsequent
to his obtaining permission, he has to obtain “ No Dues Certificate “ of
the landlord. The “No Dues Certificate “ shall be submitted to the Zonal
Inspectorate / H.O. I&C Division.
iii) The competent authority for sanction / retention / surrender of leased

accommodation is the concerned Regional Manager under whose
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jurisdiction the house is situated. The rent of the leased house
shall be paid by the concerned Regional Office under whose jurisdiction
the house is located irrespective of the fact that the Headquarter /
family Headquarter of the Inspector / Concurrent Auditor is other than
the concerned Regional Office.
In case of house at Delhi, the sanctioning authority for leased

accommodation is HO, GAD., New Delhi. However rent reimbursement
authority will be I&C Division / Zonal Inspectorate, Faridabad. The
concerned officials may route their application in duplicate for sanction
/ retention / surrender of leased accommodation through the Zonal
Inspectorate / H.O. Inspection & Control division for eventual sanction
by the concerned R.O. / G.A.D, H.O (for Delhi).
iv) The proposal for enhancement of rent shall be considered only after
expiry of existing lease period. The enhanced rent sought should
commensurate with the existing market rent of the similar house
situated in the same locality. The proposal for enhancement of rent
should be submitted in duplicate along with a request letter of the
landlord and the consent letter of the inspecting official to the
concerned Inspectorate / H.O., I&C Division.
18 k GENERAL GUIDELINES FOR LEASED ACCOMMODATION

i) An officer earlier availing the facility of leased accommodation may be
allowed to opt for HRA, on rent receipt basis or fixed basis, after the lease
period has expired. Further in case of officers who are availing the facility
of leased accommodation on specific lease basis and the premises do not
belong to the close relatives of the officer, the officer may be allowed to
take the same houses on rent receipt basis after expiry of lease period.
The competent authority for allowing surrender of leased accommodation

and sanctioning HRA on rent receipt basis shall be as under:
- Sanctioning Authority As Per HRD cir No.464 Dated

03.06.2008
Once the permission to surrender the leased accommodation is accorded

by the competent authority, HRA on rent receipt basis can be sanctioned
by the as the case may be.
ii) In the case of officers staying in leased accommodation belonging to their

close relatives, suitable increase in the lease rentals may be considered
after the expiry of the lease period within the lease limit applicable to the
concerned officer and subject to the following conditions:
No enhancement of lease rental shall be permissible during the currency

of lease.
The increase in the lease rent shall not exceed 25% of the existing rent or
the lease rental limit applicable to the officer concerned, whichever is
lower.
The period of lease to be renewed shall not be for less than a period of 33
months.
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iii) An officer who is entitled for leased accommodation and has opted
for HRA in lieu of leased accommodation if transferred during mid
academic year may be permitted to keep the family at the previous place
of posting. Such officer may be allowed HRA / fixed / rent receipt / capital
cost basis, as the case may be till the end of academic session or one year
whichever is earlier, in addition to leased accommodation / HRA at the
transferee place.
18 L LEASED ACCOMMODATION TO RETIRED OFFICERS

Officers living in Bank’s flat or in houses leased in the name of the
bank, may be permitted to stay in the premises after retirement for a
maximum period of two months subject to payment of only such amount
as the officer was paying just prior to his / her retirement. Receipt shall not
be issued by the bank for the rent paid by the officer. If the house is
furnished, the rent on furniture @ 1 ½% of the last basic pay drawn by the
officer shall also be recovered.
These facilities are to be provided to those retiring officers who give

written requests in advance, so that they are not put to any hardship
immediately after retirement.
In cases, where the officers are unable to vacate the bank’s flat or
house leased in the bank’s name, after the stipulated period, standard rent
/ actual rent paid for the leased accommodation and in case of bank
accommodation at the entitlement rate of the officer is recovered from the
officers for the period they retain the house beyond the period of two
months. In such cases the officer will be charged the rent on furniture @
5% of the last basic pay.
Similarly the officers who resign / leave the service for any reason or
whose services are terminated will have to pay furniture rent @ 5% of the
last basic pay drawn from the date of relieving from the bank services till
they surrender the furniture items.
Settlement of gratuity will be taken up only after surrender of the

house, furniture and other facilities granted by the bank.
18 M FACILITY OF LEASED ACCOMMODATION TO THE FAMILY OF THE

OFFICERS MEETING WITH PREMATURE DEATH
Family of the officers living in Bank’s flat or flats leased in the name of the
Bank and meeting with premature death, be permitted to stay in the
premises and retain furniture for a maximum period of 3 months from the
date of death subject to payment of amount equivalent to prescribed
deduction from basic pay in terms of Bank guidelines.
These payments would be recovered from the dues payable to the
deceased officer. PF dues will be settled only after the vacant possession
of the house and the furniture is handed over.
18 N TEMPORARY ACCOMMODATION
i) An officer posted at a new station on transfer does not get suitable
accommodation immediately, may be allowed to hire a house temporarily
for a period not exceeding 3 months without entering into any lease
agreement with the permission of respective Competent Authority. The
rent on such accommodation on monthly basis should not exceed the
entitlement of the officer concerned or the actual amount paid whichever
is less. Temporary accommodation includes hotels, guesthouses, hostels,
flats and houses.
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30
The officer should however find a suitable accommodation within his
entitlement and in terms of rules within 3 months failing which no rent
shall be payable on the temporary accommodation after expiry of 3
months. No further brokerage / shifting charges are payable if the same
are already availed in respect of the temporary accommodation.
18 O OTHER RELEVANT GUIDELINES FOR LEASED ACCOMODATION

i) An officer who is promoted and posted at the same station may be allowed
to hire fresh accommodation within his entitlement on expiry on the
existing lease or if some other officer is prepared to take the existing
accommodation.
ii) No enhancement in rent should be permitted within the validity period of

existing lease. On expiry of lease period suitable enhancement may be
considered on merits of the case keeping in view the prevailing rents in
the locality. Similarly, in case of houses, which were rented long ago on
perpetual lease basis on low rents, suitable enhancement may be
considered. The powers for upward revision of rents of residential
accommodation are vested with the Zonal Managers only and such cases
should be referred to Zonal Manager with suitable recommendations.
iii) In order to avoid sanction of leased accommodation after the concerned

officer has occupied the house, proposal should be moved well in time for
sanction and accommodation be occupied only after obtaining prior
permission from the Competent Authority. In case no suitable
accommodation is available the facility of temporary lease accommodation
may be availed after obtaining proper sanction from the competent
authority.
iv) The facility of leased accommodation has also been extended in cases
where the officers had already leased their own houses and are
subsequently transferred to that station and have applied for leased
accommodation facility, the same may be allowed provided:
- His own house is rented under proper lease agreement, sufficiently
long before his transfer and the tenant is not his own family member or
relative.
- The facility of leased accommodation should be allowed only upto the

expiry of the present lease period. All efforts should be made by the
officer concerned to get the lease vacated and the lease period should
not be extended under any circumstances.
- Individual cases on merits i.e. efforts made by the officers to get the
premises vacated etc., may be considered after the initial lease period
is expired, to decide whether the facility may be continued.
The aforesaid guidelines will also apply to those officers having own
houses at the place of their posting but they were occupying bank’s
flat / leased accommodation
vi) The lease agreement for the house taken on rent by the bank owned
by an officer to some other officer should not be renewed after the
expiry of the lease agreement and the officer concerned may be
advised to move to his own residence after vacating the premises
provided by the bank.
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18 P LEASE AGREEMENT
i) The agreement for taking the house on rental basis for residential purpose
is an oral agreement. The terms and conditions of such oral agreement are
narrated on unstamped paper as per standard proforma and signed by the
landlord and the bank. There are two types of lease agreements:
a)For allotment to any officer as decided by the bank,

b)For occupation of a specific officer on the condition that on his
leaving the station due to transfer / promotion etc., vacant
possession of the house will revert back to the landlord automatically.
The two types of lease agreements (a) and (b) are given at Annexure II and
Annexure III respectively. The signing of lease agreement by the parties is
essential in all the cases preferably as per proforma (a) and where it is not
possible, and in exceptional cases, at the discretion of the Regional Manager,
as per proforma (b).
ii) In case the landlord insists upon any deviation / deletion / addition in the
terms and conditions of the lease agreement, the matter should be
referred to the Zonal Manager for necessary approval. However deletion of
sublet clause (Clause 3) of proforma (a) may be permitted without
reference if insisted by the landlord.
Apart from the lease agreement, letter of occupancy, as per Annex IV is to

be exchanged between the landlord and the Bank.
In addition an undertaking as per Annex V is to be obtained from the

officer occupying the house.
At the time of extension of lease, with or without enhancement, in respect

of houses taken long back on perpetual basis or in terms of standard lease
agreement (i.e. for occupation by any officer of the bank), no fresh lease
agreement need be obtained. Instead a letter of confirmation of lease be
obtained from the landlord as per Annex VI and kept on record. However if
the existing terms of lease are to be changed from one type to another,
fresh agreement should be obtained.
Lease agreement and letter of occupancy of the bank’s leased

accommodation provided to officer staff for their specific use will be
signed by the concerned dealing manager on behalf of the bank instead of
the officer himself.
The above facility shall also be extended to Concurrent Auditors having

their posting at different place than that of their previous place of posting.
However Inspecting officials on touring duty are not eligible for
this facility.
18 Q REPAIRS AND MAINTENANCE

Repairs and maintenance of residential premises should be done as per the
terms of the lease agreement. Normally the landlord is expected to spend an
amount not exceeding one-month rent towards the repairs and maintenance
once in a year. In case he fails to do so even after sufficient notice period,
the bank is at liberty to get the repairs and maintenance done and recover
the actual expenses or one month rent, whichever is less.
If the amount equivalent to one month rent is not sufficient or the terms of
lease provide that the bank is to bear the expenses or due to any other
reason, such as court’s order etc. and the landlord cannot be compelled to
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spend the amount, the repairs and maintenance of a leased
residential accommodation may be undertaken by the bank, for which
powers have been delegated at various levels.
However minor repairs involving expenditure upto Rs.50 are to be carried at

the cost of the occupant.
Sanctioning Authority As Per HRD cir No.464 Dated 03.06.2008
19. REIMBERSEMENT OF EXPENSES OF TRAVEL ON DUTY AND
TRANSFER
A. TRAVEL ON DUTY
i) An officer in Junior Management Grade may travel by 1st class or AC 2-tier
Sleeper by train. He may however, travel by air (economy class) if so
permitted by the Competent Authority, having regard to the exigencies of
business or public interest.
ii) An officer in Middle Management Grade may travel by 1st Class or AC2-tier
Sleeper by train. He may, however, travel by air (economy class) if the
distance to be travelled is more than 1000 Kms. He may, however travel by
air (economy class) even for a shorter distance if so permitted by the
Competent Authority, having regard to the exigencies of business or public
interest.
iii) An officer in Senior Management or Top Executive Grade may travel by AC
1st Class or by air (economy class).
iv) An officer in Senior Management or Top Executive Grade may travel by car
between places not connected by air or rail provided the distance does not
exceed 500Kms. However, when a major part of the distance between the two
places can be covered by air or rail, only the rest of the distance should
normally be covered by car.
v) Any other officer may be authorized by the Competent Authority, having
regard to the exigencies of business, to travel by his own vehicle or by taxi or
by the Bank's vehicle.
vi) The competent Authority to permit travel by air, in case of officers in JMG
Scale I and in the case of officers in MMG if distance to be traveled is less
than 1000 Kms is RM/Chief.
vii) For travel by his own vehicle, such rate on kilometer basis as may be
decided by the Bank from time to time, having regard to the type of vehicle
used, the cost to be incurred and the terrain covered, will be reimbursed
(The competent authority Sanctioning Authority As Per HRD cir
No.464 Dated 03.06.2008
).
viii) Where hiring of a taxi is permitted, the actual taxi charges will be
reimbursed. {The Competent Authority to allow such travel is Sanctioning
Authority As Per HRD cir No.464 Dated 03.06.2008
).
ix) For Travel by public motor or water transport, the actual fare will be
reimbursed.
x) Actual expenses incurred for transport and portage will be reimbursed.
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19 B. HALTING ALLOWANCE
GRADE /SCALES OF DAILY ALLOWANCE (RS.)

OFFICERS
Metr Major 'A' Class Area 1 Other
o Cities Places
Cities
Officers in Scale 700/- 600/- 550/- 500/-
IV & above
Officers in Scale I/ II /III 550/- 500/- 400/-
The Halting Allowance shall be admissible as under:

a. For less than 4 hours absence from Headquarters : No halting allowance.
b. For 4 consecutive hours or more but
less than 8 hours' absence from HQ : ½ Halting allowance.
c. For 8 consecutive hours or more absence from Headquarters
: Full halting allowance
 If the stay outside the head Quarters exceeds 24 hours there is no minimum period laid down for
granting second day's halting allowance. For illustration, an officer who leaves headquarters on 1st
November at 19:20 hrs and returns on 2nd November at 20:30 hrs. he shall be eligible to two days
halting allowance,
 Officer claiming reimbursement of actual hotel expenses (boarding and lodging) shall also be
eligible to 1/4th of the fixed halting allowance as admissible.
 If an officer on duty outside the Headquarters remains on casual leave on account of illness, he
may be allowed reimbursement of hotel expenses and / or diem allowance. It should be ensured
that the officer remains at the same station during the casual leave and produces a medical
certificate in support of illness.
19 B i) Halting Allowance during journey periods:
The place of visit or place of transfer should be taken as the basis for determining the rate of Halting
Allowance admissible to an officer irrespective of the rate applicable at the area of his Headquarters.
Where, however, an officer is required to visit more than one places during the tour and makes a halt
for 8 hours or more or stays overnight at an intermediate place of visit, he shall be eligible for payment
of halting allowance for the period involved at the rate applicable to places of halt in question.
Halting allowance is not payable when an officer is deputed to another office within the same city.
19 B ii) Halting Allowance for Rural Branches:
In case of officers posted in rural areas who are required to travel beyond Panchayat limit of the
village, they shall be entitled to TA / Halting Allowance as per bank rules. However in cases where the
Panchayat comprises of many villages, is spread over a vast area and the officers are required to travel
long distances for various purposes tike recovery, BC letter collection etc. the officers may be allowed
separate local conveyance only for travel beyond 8 Kms. from the office within the Panchayat area.
No Diem Allowance is payable to officers who visit their family headquarters on official duty. However
in terms of rules, officers posted in rural areas are allowed to keep their families at the place of their
choice. Such officers shall be entitled to Diem Allowance for their official visit to the place where they
are allowed to keep their families.
19 B iii) Halting Allowance during training:
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34
Officers who are deputed for training at residential training centres where free lodging and boarding
facilities are provided and are required to stay overnight in the training centres, even though such
deputation is within the officers' headquarters, they will be eligible to 1/4th of the fixed admissible
Halting Allowance.
Officers who are deputed for training courses of residential nature where free lodging and boarding are
provided, will be entitled to halting allowance for the last day on the following basis if the period
involved after relieving from the training centres till reaching the permanent place of posting is :
 Less than 4 hours, no halting allowance is allowed.
 Between 4-8 hours, halting allowance at 1/2 of the rate will be allowed.
 More than 8 hours, full day's hailing allowance will be allowed.
19 B iv) Halting Allowance to Personal Driver:
Officers who are provided with bank's car / jeep and are entitled to reimbursement of expenses
incurred by them for engaging personal drivers (on purely private arrangement) may be reimbursed
Driver's Halting Allowance @ Rs.70/-per day for Non-CCA Centres and Rs.100/-per day for CCA Centres
for the driver's boarding and lodging while on outstation tours with the officers. These rates are
effected w.e.f. 1.11.2001. This amount may be claimed by the officer in the TA bill.
19 C. STAY IN HOTELS - LODGING EXPENSES

REIMBURSEMENT OF EXPENSES ON TRAVEL TO THE OFFICER STAFF –
LODGING EXPENSES.
HRD Cir No. 379 dated 27.02.2007
In terms of Regulation 41(4)(b) of Officers’ Service Regulations, actual Hotel expenses

are considered for reimbursement restricted to single room accommodation charges
in ITDC Hotels of the corresponding starred category specifically laid down in the
Regulation for the officers in various grades/scales.
At places where ITDC Hotels are established, officers shall be entitled to

reimbursement of Lodging expenses subject to the maximum tariff notified by the
ITDC Hotel(s) in which they are entitled to stay.
Where, however, an officer stays in a non-ITDC Hotel either because there is no ITDC
Hotel at the center or accommodation in ITDC Hotel of the eligible starred category is
not available at the center, the limits up to which Hotel reimbursement may be
considered have been laid down by the Bank from time to time.
Of late, there has been a significant rise in the rates of room tariff offered by the
Hotels across the country. Taking account of the same, the Board of the Bank has
approved revision in the rates of reimbursement of Lodging expenses to
officers of various grades travelling on duty. Accordingly, w.e.f. 23.02.2007, the
maximum room tariff that can be reimbursed to the officers who stay in non-ITDC
Hotels will be as under:
Maximum Room Tariff
permissible @
Eligibility to Major A Area I Other
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35
stay in ITDC Class
places
hotels cities
Top Executive Grade
– 4* Hotel 6800 3400 3000
Scales VI and VII
Senior Management
Grade – 3* Hotel 4000 2400 2000
Scales IV & V
Middle Management
2* Hotel
Grade – 2400 1600 1200
(Non-AC)
Scales II & III
Junior Management 1* Hotel
1600 1200 800
Grade – Scale I (Non-AC)
For this purpose, Major ‘A’ class cities are Mumbai, Kolkata, Delhi, Chennai,
Ahmedabad, Bangalore and Hyderabad.
Area I Centres are Pune, Nagpur, Kanpur, Surat, Jaipur and Lucknow,
Visakhapatnam, Patna, Vadodara, Kochi, Indore, Bhopal, Ludhiana,
Coimbatore, Madhurai, Agra and Varanasi.
If the officers in Top Executive Grade (Scales VI & VII) are unable to stay in eligible Hotels in
Delhi, Kolkata, Mumbai, Chennai and Bangalore within the permissible room tariff, they may
be reimbursed actual Lodging expenses for staying in other hotels not exceeding 125% of
the room tariff of their entitled class at Delhi, Kolkata, Mumbai, Chennai and Bangalore.
Taxes charged by the Hotels are to be paid in addition to the above limits. However, TV
charges and service charges, if any, may be reimbursed provided they are within entitlement
of the officer as per above limits. Tips and room service charges are not admissible. Luxury
tax (room) wherever applicable and actually charged by the Hotel may be paid in addition to
the room rent.
19 D. BOARDING EXPENSES
An officer shall be entitled to per diem boarding expenses at the rate set out in 'B'
i) Where lodging is provided at bank's cost or arranged through the bank free of cost, 3/4th of the
Halting Allowance will be admissible.
ii) Where boarding is provided at bank's cost or arranged through the bank free of cost, 1/2 of the
Halting Allowance will be admissible.
III)
Where lodging and boarding are provided at bank's cost and arranged through the bank free of cost,
1/4th of the Halting Allowance will be admissible. Provided that, in the case of an officer claiming
boarding expenses on a declaration basis without production of bills for actual expenses incurred, he
shall not be eligible for 1/4th of the halting allowance.
iv) Full boarding charges can be claimed on the basis of declaration (without production of bills ). In
that case 1/4th of Halting Allowance is not admissible. The 1/4th of Halting Allowance will be paid only
when boarding & lodging expenses are claimed on the basis of actual bills.
v) A supplementary Diem Allowance of Rs.10/- per day of halt outside headquarters on Inspection
Duty may be paid to all Inspecting Officers, only if overnight stay is involved,
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36
19 E. TRANSFER TRAVELLING ALLOWANCES ETC.
i) An officer on transfer and the members of his family will be eligible to travel to the place of
posting by the same mode of travel and class of accommodation, by the officer as in the case of travel
on tour
When the members of the family travel by road, the entitlement will be the actual or the first class rail
fare for the distance covered, whichever is less.
ii) On and from the 1st day of April. 1998, an officer on transfer will be reimbursed his expenses for
transporting his baggage by goods train up to the following limits :-
Pay Range Where he has family Where he has no

family
Rs.10000/-pm. to 3000 kgs. 1500 kgs.
Rs. 13820/- pm
Rs. 13821/-pm & Full wagon 2500 kgs.
above
iii) On and from 01.01.1987. if an officer eligible for full wagon avails of the facility of' Container
Service by railways, he will be reimbursed actual charges for one container if he is in Junior or Middle
Management Grade and for two containers if he is in Senior or Top Management Grade. If the baggage
is transported by road between places connected by rail, the reimbursement will be limited to the
actual freight charges against submission of bills subject to the cost not exceeding the cost of
transport of the maximum permissible quantity by goods train. If there is no railway station or railway
out-agency at the old or new place of posting, the officer will be paid the actual cost of transporting the
baggage by road up to the nearest railway station or railway out-agency. If both the places do not have
railway station/ out-agency, the officer will be paid actual cost of transporting the baggage by road
up to the stipulated weights by an approved transport operator.
iv) An officer who owns a car will be eligible to claim the cost of transporting it by train to the
place of transfer, at goods train rate and where the car is driven by road, the cost of so, taking
it, at the rates decided by the Board.
v) An officer who owns a scooter, motor cycle and any other vehicle will be eligible to claim the cost of
transporting it to the place of transfer at goods train rate; and if the vehicle is transported by lorry,
the actual lorry charges. If the vehicle is driven by the road, the officer will be eligible to claim at the
rates decided by the Board.
vi) On and from the first day of May,2005 an officer on transfer will be eligible to draw a lump sum
amount as indicated below for expenses connected with packing, local transportation, insuring the
baggage etc.
GRADE LUMPSUM
Officers in Scale IV & above Rs. 8750/-
Officers in Scale I/ 11 /III Rs. 7000/-
*No lump sum amount is payable if the officer, on transfer does not shift his residence.
*Lump sum amount is paid when the officer shifts his residence to the new place of posting even if no
charges for transportation of the baggage is claimed.
*Lump sum amount includes all charges incidentals to transfer including cooliage/ loading / unloading
charges etc.
vii) Un approved Transport Company
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37
In areas where approved transport companies are not operating, officers may transport the
luggage through unapproved transport companies for which prior permission of the Competent
Authority shall be obtained.
In cases where luggage is transported through unapproved transport companies, the reimbursement of
freight be made on the rates charged by the approved companies / notional rail fare / actual freight
paid, whichever is less.
The Competent Authority in such cases is RM / Chief.
viii) Where an officer on transfer transports his luggage by lorry, for the purpose of reimbursement of
freight charges, the maximum limit in the cases-where full wagon is applicable shall normally be 60
quintals by goods tram. However, where the expenses are beyond such maximum limit, the Competent
Authority may reimburse actual expenses incurred or notional expenses for transporting baggage
up to 120 quintals, whichever is less, provided the baggage is transported through approved transport
operators.
ix) Partly connected by road, partly by train
Reimbursement of freight charges on transportation of baggage on permanent transfer in respect of places
not connected by rail or partly connected by train partly by road may be allowed at the discretion of the
Competent Authority on merits of individual cases. The Competent Authority for granting such permission
and sanction will be RM/CM (for ZO) / Divisional Chief (for HO).
If the officer on transfer shifts his personal effects between the places by approved lorry transport even if the places are connected by train, then
reimbursement may be at the following rates W.E.F. 1.8.06 subject to weight stipulation as in regulation 42(2) of OSR as above instead of
having regard to published good train freight of the Railways : (HRD Cir. 348, Dt.10.10-06)
Distance in KM Rate per tonne per KM
Upto 2000 KMs Rs. 1.40/-
Beyond 2000 KMs Rs. 1.10/-
x) TA / DA on request transfer
Officers may be allowed TA/DA when they are transferred at their own request from one Region/Zone to
another Region /Zone after putting in 5 years of service on one Region/Zone as officer from where
the officer has been transferred to another Region / Zone.
xi) Same Urban Agglomeration
Officers who are transferred between places which form part of the same Urban Agglomeration /
Composite Area (Areas which are treated for the facility of HRA / CCA / lease entitlement etc. at par
with main centre) are not entitled to traveling allowance etc.
xii) Joining Time Admissible On Transfers
On Transfers , officers are entitled to Joining Time of 7 Days , inclusive of in between holidays , but
excluding the suffix – prefix holidays & the period of journey.
Xii a. Joining time on transfer effected on Administrative Grounds
Officers transferred on administrative grounds, who do not avail joining
time before reporting at the transferee place may avail joining time at
their option at any time within the stipulated period of 6 months subject
to the approval of leave by sanctioning authority. Such officers who avail
joining time at a later date shall be entitled to traveling expenses for self
for going to their last place of posting to shift their family etc. However no
Halting Allowance shall be payable in such cases.
If an officer is transferred from one place to another during the midst of the academic year and has
been permitted to keep his family at the previous place of posting for a limited period of one year or till
the end of academic session of his children, whichever is earlier, such officers may avail joining time
for the purpose of shifting their family beyond the period of six months but up to the end of the
academic session or one year,
whichever is earlier. They shall also be entitled to traveling expenses for self and family beyond the
period of six months as above. In all other cases, officers should avail joining time within six months.
Xii b). Joining Time on Request Transfer
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Officers who seek transfer on their own request may be allowed to avail joining time within a period
of six months, subject to following conditions:
1) Joining time on request transfer may be allowed to be availed within a period of six months or if the
officer has been allowed to keep the family at the previous place of posting then he may be allowed to
avail joining time up to the end of the academic session or period of one year, whichever is earlier.
2)Journey period for availing joining time shall also be allowed in addition to joining time subject to
production of proof of journey.
3)TA/DA to the eligible officer i.e. officer who has put in more than five years of service in one Region
/Zone, on his request transfer to another Region / Zone may be paid once and the option to claim
TA/DA may be left to the officer, i.e. he may claim it either at the time of reporting at the transferee
place or at a later date while shifting his family from the previous place to the new place of posting.
However, if the officer opts to avail TA/DA at a later date while availing joining time, then no TA/DA shall
be payable to him for the journey undertaken by him from his headquarters to the previous place of
posting. He will be entitled to TA / DA only for the journey from his previous place of posting to the
present place of posting with his family.
19 F. HALTING ALLOWANCE DURING CHARGE TAKING PERIOD.
Halting Allowance may be granted to Incumbents Incharge who are not provided with residential
accommodation during the charge taking period at the transferee place, restricted to the number of
days mentioned below or till the time the bank's accommodation is made available to them, whichever
is earlier. No boarding / lodging charges are admissible during the period of charge taking.
Category of Charge Halting Allowance Competent Authority to

Branches taking (Diem Allowance) Sanction Halting
Period to be restricted to Allowance
Small Branches 7 days 7 days As per HRD Cir No 464/08

Medium 10 days 10 days enclosed
Branches. 4 weeks 15 days
Large Branches 4 weeks 15 days
VLBs/ELBs
Halting Allowance in respect of charge taking period is not to be allowed to officers posted in
administrative offices. Similarly, at all other administrative set-ups for all practical purposes no Halting
Allowance is payable for charge taking period.
19G. TA / DA FOR VISITING AREAS FORMING PART OF URBAN AGGLOMERATION / COMPOSITE
AREA/ CONTIGUOUS AREA
Employees who visit any centre forming part of Urban Agglomeration/ Composite Area / Contiguous
Area from any centre out side the Urban Agglomeration/Composite Area / Contiguous Area are entitled
to Diem / Halting Allowance, lodging expenses etc at the same rates as applicable to the main centre,
No TA / DA / lodging charges etc. would be admissible to officers on transfer/travel / deputation etc
from one centre to another centre forming parts of the same Urban Agglomeration / Composite Area
/Contiguous Area where the rates of HRA / CCA / Lease rentals etc are same.
19 H. REIMBURSEMENT OF EXPENSES FOR TRAVEL ON DUTY BY OWN VEHICLE
Regulation 41(1)(v) of PNB (Officers’) Service Regulations, 1979 provides that officers
may be authorized by the Competent Authority having regard to the exigencies of
business, to travel by own vehicle, or by taxi, or by Bank’s vehicle. In terms of
Regulation 41(2)(ii), officers are eligible to claim reimbursement of travelling
expenses at the rate prescribed by the Bank from time to time.
The extant rules further provide that officers who are maintaining their own vehicles
and are authorized by the Competent Authority to use the same for official duty may
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39
claim reimbursement of expenses on monthly consolidated basis under
Scheme-A (Monetary limit) or Scheme-B (Petrol limit). Officers who do not own a
vehicle can claim reimbursement of expenses spent on local conveyance on
consolidated monthly basis as per rates prescribed by the Bank from time to time.
Limits for reimbursement of local conveyance to officers as above have been

conveyed by the Bank vide various HRDD Circulars issued in this respect from time to
time. During the MRM Meeting held with the All India PNB Officers’ Association
recently, the Association demanded upward revision in these limits. Accordingly, it
has been decided to revise the existing limits of reimbursement of local
conveyance under certain categories of Officers upto Scale-III as per details
given below. The revised rates shall be applicable w.e.f. 01.04.2007.
In view of these revised rates of reimbursement of local conveyance to Officers upto
Scale-III as above, all the guidelines in respect of the issue, also applicable to
certain other categories of Officers promoted to Scale-IV, have been
consolidated and the same are furnished below for ready reference:
1. RATES OF REIMBURSEMENT OF LOCAL CONVEYANCE TO OFFICERS UPTO
SCALE-III
1. Scheme-A (Monetary limit) for maintenance/use of vehicle for official
duty (p.m.):
These rates remain unchanged. The same are as under:
Metro
Area I Area II Area III
cities
(Rs.) (Rs.) (Rs.)
(Rs.)
Scale-III & above
not provided with
Car 750 700 650 600
Bank’s
car/vehicle
All Incumbents
Incharge & other
Car/Two- officers in Scale-I
525 500 475 475
wheeler & II, all Scale-III
officers not
covered above
2. Scheme-B (Petrol limit) per month for use of vehicle for official duty
(Litres of petrol):
Metro
Area I Area II Area III
cities
E
Extg Rev Extg Rev Extg Rev Rev
xtg
Scale-III & above
not provided
Car 60 70 55 65 50 60 45 55
with Bank’s
car/vehicle
Car Scale-II 55 60 45 50 40 45 35 40
Car Dy. 40 45 35 40 30 35 30 35
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40
Managers/Branc
h Managers in
Scale-I who own
car
All officers in
Scale-I (other
than Incumbents
Two-
Incharge/Dy.
wheel 35 40 30 35 25 30 25 30
Manager who
er
own car), Scale-
II & III not
covered above
Note:
1. Metro cities: Delhi, Mumbai, Kolkata, Chennai, Ahmedabad, Bangalore &

Hyderabad.
2. Area-I: Kanpur, Pune, Nagpur, Surat, Jaipur, Lucknow, Visakhapatnam, Patna,
Vadodara, Kochi, Indore, Bhopal, Ludhiana, Coimbatore, Madhurai, Agra and
Varanasi.
3. Area-II: All cities other than those included in Area-I which have population of 1
lac and more.
4. Area-III: All places not included in Area-I & Area-II.
3. Monthly consolidated amount reimbursable to officers for local

conveyance on Bank’s duty who do not own a vehicle:
Monthly consolidated Limit

Scale (Rs./month)
Existing Revised
Scale-III 500 700
Scale-II 450 650
Scale-I 375 575
2. RATES OF REIMBURSEMENT OF LOCAL CONVEYANCE TO OFFICERS

PROMOTED TO SCALE-IV ON OR AFTER 01.04.2006
These rates remain unchanged. The same are as under:
Metro Other Areas

Centers
Limit of having assignment 125 100
reimbursement of other than
cost of Petrol to Concurrent Auditor
officers in Scale-IV posted as 100 75
(promoted on or Concurrent Auditor
after 01.04.2006)
having own Car
(Litres/month)
Limit of 2000 1500
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reimbursement of
monthly consol.
amt. to officers in
Scale-IV (promoted
on or after
01.04.2006) who
do not maintain
their own Car
(Rs./month)
The facility of Bank’s Car shall not be available to Officers promoted to Scale-IV
on or after 01.04.2006.
The following conditions with regard to above at point numbers I & II will be observed:
1. Those officers who do not own a vehicle and claim reimbursement of expenses
for travel on duty as monthly consolidated amount would be eligible to opt for
monetary/petrol limits after they own a vehicle, subject to the conditions
applicable to officers owning vehicles.
2. The officers who are maintaining their own car, scooter, motor cycle, moped
and are authorized by the Competent Authority to use the same for official work
may claim reimbursement of expenses incurred for travel on bank’s business on
monthly consolidated basis subject to the limit as per Scheme-A (Monetary
limit) or Scheme-B (Petrol limit).
3. An officer who had already exercised option for either of the Schemes i.e.
Scheme-A or Scheme-B will not be allowed to change the option unless there is
a change in the type of vehicle (from Two-wheeler to Four-wheeler or vice versa)
and/or place of posting (from one office to another office in the same city).
However, change of office in the same building would not be treated as change
in place of posting such as transfer from one HO Division to another in the same
building.
4. Officer must have a vehicle registered in his/her or spouse name and must hold
permanent valid driving license in his/her name. Learner license cannot be
treated as a valid license for allowing the office to claim conveyance charges in
terms of these provisions.
However, those officers who own a car but do not possess the driving license in
their own name and actually employ driver may be reimbursed conveyance
allowance for using their car for bank’s work subject to the condition that the
officer’s car is driven by hired driver. To this end the officer concerned must
produce a receipt from the engaged driver for the salary paid along with the
conveyance allowance reimbursement claim from the bank.
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5. The officer must be deputed for bank’s work and must use vehicle for
the purpose.
6. Competent Authority to authorize use of own vehicle for official work will be
SRM/AGM/RM/Chief for Incumbent Incharge and Officers in Scale-II & III and
Managers of respective branches/Deptts. for other Officers.
7. Promotee officers during their probation may be allowed reimbursement of

conveyance expenses on monthly consolidated basis subject to existing limits
under Scheme-A (Monetary limits)/Scheme-B (Petrol Limits)/fixed conveyance.
However, directly recruited officers shall not be eligible to claim reimbursement
on consolidated basis during probation period. They will be entitled to traveling
expenses under:
1. Actual expenses for travel on bank’s business by public mode of

transport, as per their entitlement.
2. At the rates stipulated for traveling on bank’s business by their own
vehicle.
8. Eligible officers may claim reimbursement at the end of each month subject to
the prescribed limit. It should be noted that claims within the limit represent
actual expenses incurred and should not become a source of profit and practice
should not degenerate into an automatic payment of consolidated amount.
9. In exceptional cases, where expenses incurred by an officer are more than the
limit applicable to him, he will have to justify his claim by giving cogent reasons
and details of log book entries containing records of journeys undertaken by him
on bank’s business. In all such cases, separate sanction should be obtained
from the SRM/RM/AGM/Chief. The log book maintained for this purpose shall
contain the following particulars:-
- Date
- Particulars of journey
- Meter reading at the commencement of the journey
- Meter reading at the end of the journey
- Mileage for duty runs
- Mileage for personal use
- Initial of the officer
10. Officers covered by the above facility will not be eligible to claim any other local
conveyance expenses except for journey to and fro airport/railway station for
travel on bank’s duty out of Headquarter.
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11. It may also be noted that officers who opt for Scheme-A i.e. Monetary basis,
will be reimbursed for such journey as per rates given above. Those officers who
opt for Scheme-B i.e. on Literage basis, will be reimbursed as under:
- Ambassador Car : 8 Kms. per litre

- Fiat/Premier Car : 10 Kms. per litre
- Maruti Car : 15 Kms. per litre
- Motor Cycle/Scooter : 25 Kms. per litre
- Moped : 30 Kms. per litre
12.Actual conveyance expenditure incurred for the inspection of securities by the

officers working in branches may be paid to those officers who do not own a
vehicle. Such officers may seek reimbursement over and above the monthly
consolidated limits mentioned above.
13. Officers upto Scale-III who are posted at such places where municipal limits
exceed 8 Kms. and do not own a vehicle and are claiming conveyance expenses
on monthly basis, may be allowed actual conveyance charges separately as per
their entitlement, for the distance covered beyond 8 Kms. from office. These
officers shall not be paid separate conveyance charges for the distance within a
radius of 8 Kms. from their office.
14. Journeys undertaken from residence to office and vice versa will not be treated
as official.
15. Those officers who do not own a vehicle can either opt for reimbursement of
conveyance charges on monthly consolidated basis as mentioned above or may
seek reimbursement of actual expenses incurred by them on travel for official
work.
16. For reimbursement of conveyance charges under Scheme-B (Petrol limits), the
cost of petrol and Mobil oil may be reimbursed, subject to the condition that
maximum reimbursement on these accounts should not exceed the cost of
entitled literage of petrol in different areas.
17. Officers who own diesel driven vehicle and opt for reimbursement under
Scheme-B (Petrol limits) would be entitled to reimbursement of the cost of
specified litres of diesel as per their entitlement.
18. Officers deputed to RRBs may be reimbursed the expenses incurred for travel
on bank duty by own vehicle on the same lines as is done in case of officers
working in our bank. Those officers who do not own vehicle are also eligible for
reimbursement on consolidated basis as per rules. The authority to permit use
of own vehicle on bank duties and payment of these expenses is vested with
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the Chairmen of RRBs. The reimbursement of expenses shall be made by our
bank along with other establishment expenses of deputed staff.
19. Those officers who have been provided bank’s vehicle, are not entitled to the
above facility for reimbursement of conveyance for using own vehicle.
20. Officers who are on deputation to other organizations are also eligible to
reimbursement of conveyance allowance as per their entitlement if otherwise
admissible in terms of bank rules.
21.An officer can claim reimbursement at the new place of posting for the full
month if he has not claimed reimbursement at his previous place of posting.
19 I. REIMBURSEMENT OF TRAVEL EXPENSES ON OFFICIAL DUTY/TRANSFER BY OWN VEHICLE.
Officers while traveling on official duty/transfer by own vehicle by road with prior permission of the
Competent Authority will be allowed road mileage at the following rates:-
REIMBURSEMENT
TYPE OF VEHICLE RATE PER KM
Four wheeler- Engine Capacity of 1 000 cc or Rs. 5.80
more
Four wheeler- Engine Capacity of less than Rs. 4.60
1000 cc
Motor Cycle and Scooter Rs. 2.80
Moped Rs. 2.00
Competent Authority to permit such travel is RM /Chief.
GRANT OF CONVEYANCE ALLOWANCE TO BLIND AND

ORTHOPEADICALLY CHALLENGED EMPLOYEES As per HRD Cir. No. 523
Dated 27.02.2009
Conveyance Allowance to Blind & Orthopedically challenged employees from
the existing 5% of the basic pay subject to the maximum of Rs.200/- per month
to 5% of the Basic Pay subject to maximum of Rs.400/- per month
w.e.f. 18.02.2009. The sanctioning authority for sanction of this Conveyance
Allowance would be the Circle Head/Divisional Head. The other terms &
conditions as mentioned in HRDD Circular No.61 dated 23.01.2002 shall remain
the same. To this extant clause 19 of HRDD Circular No.101 dated 16.09.2002
also stands modified
19 J. TA/DA AND INCIDENTAL CHARGES TO MANAGEMENT TRAINEES ON OSTING FOR ON-THE-
JOB TRAINING.
A lump sum amount of Rs.1000/- will be payable to the Management trainees as incidental charges for
reporting for their on-the-job-training from a branch to an outstation branch. This amount of Rs. 1000/-
will not be payable to MTs for reporting at ZTCs/RSCs/CSC where they are provided with free boarding
and lodging facilities and are also entitled to 1 /4th of the diem-allowance as per bank rules.
The MTs are entitled to the same TA/DA, which are admissible to other officers in terms of bank rules.
19 K. HALTING ALLOWANCE TO OFFICERS DEPUTED ABROAD
Officers while going abroad will be entitled to TA/DA as under:
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1) Officers would be entitled to air travel by economy class only.
2) Such officers would be entitled to stay in "single room" only and not in a "suit" in hotels.
{This would be subject to the limits as may be prescribed/advised at the time of the visit abroad).
Whenever an officer is deputed abroad he may be informed of the above conditions.
19 L. TRAVELLING ALLOWANCE ON RETIREMENT ( Sanction Authority As per HRD Cir No. 464 Dated
03.06.08
** An officer who retires from bank service will be eligible to claim traveling allowance, baggage and
other expenses for himself and his family as on transfer from the last station at which he is posted to
the place where he proposes to settle down on retirement. The place should not be same centre or
within the same Urban Agglomeration /Composite Area / Contiguous Area.
** This benefit is available to those officers also who seek voluntary retirement under Regulation-19(i)
of PNB (Officers') Service Regulations i.e. after completion of 55 years of age or 30 years of total
service as an officer employee or otherwise, whichever is earlier.
** Further, those officers who seek voluntary retirement and are permitted to retire in terms of
ReguJation-29 of PNB (Employees') Pension Regulations, 1995 i.e. after completion of 20 years of
service are also eligible.
** The facility in normal circumstances, can be availed by an eligible officer within a period of 3
months from the date of retirement.
** In cases of those officers who have been imposed penalty under Regulation -4 of Officer Employees'
(Discipline & Appeal) Regulations, 1977 i.e. such officers whose services are terminated or
compulsorily retired as a punishment are not entitled to the facility.
19 M. TRAVELLING ALLOWANCE TO THE FAMILIES OF OFFICERS MEETING WITH PREMATURE

DEATH
The family of an officer who meets with premature death is also allowed the facility of payment of
traveling allowance, baggage and other expenses to the place where the family proposes to settle
down provided the journey is undertaken within a maximum period of one year from the date of the
death of the officer, (This would be subject to the limits as may be prescribed/ advised at the time of
the visit abroad).
Whenever an officer is deputed abroad he may be informed of the above conditions.
19 N. DEFINITION OF FAMILY
*** "Family" shall constitute officer's spouse, wholly dependent unmarried children (including
dependent step children and legally adopted children) and wholly dependent parents ordinarily
residing with and wholly dependent on the officer.
*** The term "wholly dependent child/parent shall mean such member of the family having a monthly
income not exceeding Rs.2550/-p.m.
*** If the income of one of the parents exceeds Rs. 2550/- p.m. or the aggregate income of both the
parents exceeds Rs. 2550/-p.m., both the parents shall not be considered as wholly dependent on the
employee.
*** The "Family" for this purpose means and includes spouse of the officer but shall not include a
legally separated spouse.
*** Married daughter of the officer employee can be considered dependent on him only in exceptional
circumstances such as where she has been divorced, abandoned or separated from her husband and is
residing with and is wholly dependent on the officer concerned.
*** A lady officer would be free to choose either her parents or parents-in-law as family provided they
are ordinarily residing with and wholly dependent on the officer. In other words, the parents or parents-
in-law will fulfill the conditions of dependence on the female officer provided their aggregate income
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from all the sources does not exceed Rs. 2550/- p.m. and/ or they have no other earning members
in the family other than the officer concerned. In case, even one of the brothers-in-law or husband of
the Lady Officer is an earning member, her parents-in-law can not be considered as wholly dependent
on her.
19 O. LOCAL CONVEYANCE
i). An officer while in tour may be allowed actual local conveyance as per his entitlement for the
purpose stated below provided no official conveyance has been provided to him.
#For journey from Railway Station/Bus Stand/ Air Port to the place of stay and back.
#Place of stay to work place and back.
#Work place to any other place on bank business and back. An officer while on tour may be allowed actual
local conveyance as per his entitlement up to a maximum period of 15 days at one place provided no
official conveyance has been made available to him even though the deputation to that place is for a
longer period.
This is, however, not applicable to inspecting staff and relieving officers etc. The limit for
reimbursement of conveyance charges to the inspecting staff are as under.
Internal Chief Auditors ( Scale-IV) Rs.400/- per month .
Internal Sr. Auditors/Internal Auditors (Scale-ll& Rs, 325/- per month
III)
Internal Asstt. Auditors (Scale-l) Rs. 250/- per month
ii). The eligibility of officers in normal circumstances, regarding the mode of transport for local
movement shall be as under:
Officers in Scale-l & II Scooter / Auto Rickshaw
Officers in Scale-Ill & above Taxi or such other conveyance as is available
iii). Officers who travel on bank duty /are deputed from one part to another part of the same Urban
Agglomeration/ Composite Area shall not be paid expenses incurred for local conveyance if they are
seeking reimbursement of conveyance charges on monthly basis.
iv) Late sitting by Officers up to MMGIII : As per HRDD/MR/18.04.2009
To make reimbursement of expenditure incurred for providing dinner/refreshment to the
officers who are required to work beyond four hours after normal duty hours on week days
due to connectivity/server problem and other contingencies, not exceeding Rs.250/per
officer.
To make payment of an amount equivalent to 1 dayDiam Allowance to officers including the
officers working in administrative offices, for working on Sunday/Holidays as per their
entitlement and per Diem shall mean a period of not less than 8 hours.
The Circle Heads/Divisional Heads at Head Office are the competent Authority to permit
and sanction the above expenditure/payment. It be also ensured by the Competent Authority
that the same is not being done as routine practice.
19 P. TRAVEL BY PUBLIC TRANSPORT OR WATER TRANSPORT

For travel by public transport/water transport, officers may be reimbursed actual fare incurred or
notional railway fare as per their entitlement, whichever is less. However, the journeys will have to be
evidenced by proper receipts,
19 Q. CALCULATION OF ENTITLEMENT
For travel between the places which are not connected by rail, the shortest road route be taken and
notional railway fare.(as per the entitlement) be calculated separately for such distance. Thereafter,
the notional entitlement of the officer should be arrived at, considering as if the entire journey has
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been undertaken by railway. The officers may be reimbursed the railway fare calculated as
above or the actual expenses incurred by
him for the entire journey, whichever is less.
For example, an officer who is entitled to travel by 2nd AC train travels from Delhi to Srinagar, his
entitlement for this journey shall be calculated by taking actual llnd AC train fare from Delhi to Jammu
and notional IInd AC train Fare for the distance between Jammu and Srinagar (to be arrived on the
basis of distance between these two places via shortest road route.)
19 R. TRAVELLING ALLOWANCE IN CASE OF JOURNEY ON FOOT

Officers may be paid out of pocket expenses @ Rs.1.50 per km for journeys undertaken by them for
bank business on foot where no other mode of conveyance is available.
This is to compensate officer employees who have to walk long distances to go to nearby villages for
canvassing bank business/ recovery of advances and for inspection of securities etc.
19 S. TRAVEL BY RAJDHANI EXPRESS

Officers who travel by Rajdhani Express or like trains would be reimbursed actual fare or fare as per
their entitlement, whichever is lower, without deducting catering charges.
19 T. PAYMENT OF DIEM ALLOWANCE TO OFFICERS TEMPORARILY DEPUTED TO OUTSTATION

BRANCHES
Officers in JMG Scale-1 (other than DM/BM) on their posting to work in temporary capacity as BM to
outstation small branches may be paid Diem Allowance as per rules. Such temporary posting should
not normally exceed 3 months and should be kept to the minimum. The Regional Managers are
required to take necessary steps to post permanent Incumbent In charge as early as possible. In the
mean time, the payment of Diem Allowance is not to be stopped and it is to be paid till an officer in
commensurate rank is posted, even if it exceeds 3 months. Keeping in view the difficulties faced by
officers in stop gap arrangement on deputation in arranging accommodation and incurring additional
expenditure and the fact that no incentive is available to them for shouldering higher responsibility, it
is reiterated that Diem Allowance may invariably be paid to such officers throughout the period of
deputation.
19 U. TRAVEL BY PRIVATE AIRLINES As per GAD Cir N0 08/08 Dated 30.10.2008

1. For Air Tickets: In addition to M/s Balmer Lawrie & Co. Ltd. the air tickets may be allowed to be
purchased from local travel agents also, within the entitlement. However, in order to take benefit of
corporate discounts, Deal Code of airlines (Air India “D004”, Jet Airways Domestic “9W3231002”,
Jet Airways International “9W3231002I”, Kingfisher Airlines “PNB01” and Jet Lite “PNB002”)
allotted to the Bank, should be invariably mentioned in the air ticket, which has already been circulated
vide our GSAD circular no. 5/2008 dated 07.06.2008.
2. For Rail Bookings: The employees of the Bank may be allowed to book rail tickets through local
Travel Agents.
3. CORPORATE TIE-UP FOR AIR TRAVEL WITH1. AIR INDIA 2. JET AIRWAYS
4. KINGFISHER AIRLINES4. SPICEJET & 5. INDIGO
AS PER GAD CIR NO.5/09 DATED 04.06.2009
In line with austerity measures for curtailing operating expenses and for getting better services as well, a
Corporate Agreement was entered into with Air India, Jet Airways, Kingfisher Airlines & Jet Lite for air
travel by employees of Bank including all Subsidiaries, RRBs, Joint Ventures, Auditors etc., for which
Bank/Associates make payment, including LFCs for the year 2008-09. The scheme was circulated vide
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GAD circular No. 05/2008 dated 07.06.2008 along with related guidelines/clarifications issued
from time to time.
The tie up arrangement with Air India has now been renewed for a period of 10 months from 01.03.2009 to
31.12.2009 and with Jet Airways (inclusive of Jet Lite) & Kingfisher Airlines for the F.Y. 2009-10. Since
travel through other cheap/convenient airlines was also allowed, therefore, this year tie ups have been made
with SpiceJet Ltd. and InterGlobe Aviation Ltd. (IndiGo) also to reap the benefits extended by Low Cost
Carriers. While Air India shall be the preferred Airlines, Jet Airways, Kingfisher Airlines, SpiceJet and
IndiGo may also be used in case they are found more convenient and economic within entitlements subject
to observance of extant guidelines.
Above Airlines will give discount / incentives to bank on the basis of business generated during the period
of deal. This shall result in substantial cost saving to bank on air travels.
Salient features of above tie ups are given below for ready reference and meticulous compliance by all
concerned: Air India (Domestic & International)
 All services of NACIL (National Aviation Company of India Ltd. under the Brand name of Air India)
operated with AI / IC / CD codes will be covered under the deal.
 The terms of this deal will be valid for the period 1st March 2009 to 31st December 2009. The deal
code assigned to this agreement is “D004”.
 The agreement will cover entire domestic and international network of flights operated with AI, IC and
CD codes. Total air travel business (Net Billing) i.e. total sales less refunds, discounts, applicable
taxes/surcharges generated by PNB on AI, IC & CD code flights for the above mentioned period would
be taken into account for calculation of incentive by NACIL. For tickets issued on AI code, only those
with minimum retention of 70% on AI will be eligible for the incentive.
 Tickets issued on AI, IC & CD code flights, issued and sold within India bearing the Deal Code will be
eligible for payment of incentive by NACIL. Face value of the fare reflected on the flight coupons of
domestic tickets and market fare on international tickets shall be taken as the basis for calculation
purposes of Net Billing.
Jet Airways (India) Ltd.
 This agreement, unless extended in writing, is valid for all tickets issued and flown during 01.04.2009 to
31.03.2010. Tickets issued but flown after the above mentioned date will not be valid for any incentive.
 This agreement is valid to cover sale of tickets in India for INR fares only.
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 The agreed net revenue target (flown revenue) for the period of this agreement is as under:
Domestic: 1 Crore International: 10 Lakhs
 Achievement of target will be reviewed each quarter, based on flown revenue. In case of shortfall,
agreed corporate incentive levels will be reviewed and adjusted.
 This agreement is applicable for all Jet Airways and Jet Lite destinations specified in the Appendix 1C
& 1D of the agreement.
 No other carrier forms part of this offer except Jet Airways along with its subsidiary and its interline
partner airlines.
 The incentives under this agreement are not applicable on Student, Emigrant/Labourer, Seaman,
Child, Infant, LTC, etc. fares.
 All tickets must be annotated with the correct corporate code in the Tour Code / Corporate Code column
of the ticket / booking.
 For all tickets involving incentives, the incentive is payable on the basic fare and will not include any
surcharges, fees, taxes etc.
 Corporate Codes assigned to the Bank are as follows:
Jet Airways (9W Code) 9W3231002
Jet International (9W Code) 9W3231002I (I for International)
Jet Lite (S2 Code) S23231002
 The above incentives will be settled back-end only after achieving the minimum slab.
 The back-end incentive will be payable quarterly on 30th of Aug, Nov, Feb & May.
 The back-end incentive will be issued by cheque in favour of Punjab National Bank.
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 All tickets except W, V, O, group fares, student, emigrant/labourer, seaman, child, infant & LTC
fares will be eligible for incentive under the deal.
 The net flown billing/target fulfilment will be calculated by considering all tickets flown on Jet Airways
9W (including W, V, O classes) and Jet Lite (S2) domestic travel, with the correct corporate code during
the contracted period, with the exception of group fares, student, emigrant/labourer, seaman, child,
infant, LTC etc. fares.
 Web fares booked through the 9W website, with specific Deal Code assigned to the Bank, (with the
exception of W, V, O & group fares) will also be entitled to the back-end incentive.
 The domestic sectors flown in conjunction with the international sectors on Jet Airways will not be
covered under the domestic agreement.
 In case of combination of different RBDs (Reservation Booking Designators), refund rules of the lowest
class applicable for the entire ticket.
 Incentive on International business will be in the range of 3-7% depending upon international sector and
class of ticket as per Appendix 1D of the agreement.
 Incentive on international travel will be applicable on all tickets flown on the Jet Airways (9W)
international travel online as well as interline/code share flights, with the correct corporate code with the
exception of KTM, DAC, CMB and classes not covered in the Appendix 1D.
Kingfisher Airlines
 The agreement shall come into force on 1st April, 2009 and terminates on March 31, 2010 unless
terminated earlier in accordance with this Agreement.
 This agreement is valid only for tickets purchased through points of sale in India for companies having
their registered office in India.
 Tickets issued during the term of this agreement but for travel after March 31, 2010, will not be included
towards calculation of Business Targets.
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 Incentive discounts levels are applicable on Kingfisher published fares, Kingfisher First
Advantage and King Saver Booklets and are not applicable on following:
• Tour based fares
• Group fares (bookings on G class) will be used to calculate total revenue for achievement of
business target only. No incentive will be paid on this revenue.
• Award & redemption tickets
• Any other promotional fares including but not limited to student fares, special
emigrant/labourer, seaman, child/infant and LTC fares unless otherwise specifically
communicated by Kingfisher Airlines.
• For pure domestic travel, revenue generated from sale of H/N/T classes will be used to
calculate total revenue for achievement of business target only. No incentive will be paid on
this revenue.
 Backend incentive discount levels will be calculated only on the basic fare i.e. gross fare exclusive of
surcharges & taxes.
 Only flights bearing “IT” code are eligible to be covered under this agreement. Code share flights would
only be included if Kingfisher Airlines is the operating carrier.
 Following Tour Code assigned to the Bank must be entered in all tickets.
Domestic: “PNB01”
International: “PNB01I” (I for International)
 Business targets are established for both Domestic & International travel as per Annexure ‘B’ & ‘C’
respectively. All through domestic sectors issued as part of international routing and are issued on
through international fares, will be covered only under the international business target.
 Settlement of incentive discount levels for domestic and/or back-end international business targets will
be done vide cheque in favour of “PUNJAB NATIONAL BANK”.
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 After due validation of relevant data, and subject to deduction of tax at source as applicable, incentive
settlements will be done as per the schedule below:
• Pure domestic revenue incentive settlements on quarterly basis.
• International backend incentive settlement 90 days post termination of contract.
 In the event of a dispute, Kingfisher Airlines’ decision shall be final on the quantum of travel that has
been undertaken by the Company.
 Incentive on international travel will be in the range of 2% to 10% depending upon the class of ticket
and international sector. However, H/N/T classes will not be entitled for any incentive on international
sector.
 The discount percentages will be allowed upfront on all international tickets as per rules except H/N/T
class and these will be entitled for backend incentive also in the range of 2-3% excluding H/N/T class.
SpiceJet Ltd.
 This program/agreement shall be valid up to 31.03.2010, from the date of agreement and is valid for
exclusive use of staff of Punjab National Bank.
 The target incentive shall be paid on an annual basis on achievement of agreed target.
 The payout shall either be in the form of free tickets (taxes payable) or as a credit to be used for further
bookings on SpiceJet.
 All incentives & payout will be on Net Billing Amount (gross fare minus all taxes like PSF, YQ and any
other surcharges/taxes as applicable.
 Any group booking tickets or tickets issued purchased under any promotional scheme (with a
promotional code) will not be considered for the target achievement purpose.
 No Black-out dates or Black-out class of fare – all fare classes to be calculated for target achievement –
best deals at all times.
 Complimentary snacks on board.
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 Guaranteed seat with prior seat assignment.
 Fully transferable credit balances.
 Web check-in online means no queue.
 The corporate tracking code to be used for all Corporate Fare bookings is C101PNBB and secondary
code to be used for all Web fare bookings is W101PNBB.
 Option of booking fixed corporate fares along with dynamic web fares. Facility of viewing both
fares on a single screen and book the lowest fare.
 The fixed corporate fares come with following pre-loaded benefits that are not available on the
Web Fares:
o Absolutely free changes
o Nil cancellation charges
o Complimentary cold snacks onboard
InterGlobe Aviation Ltd. (IndiGo)
 The agreement shall come into force from 01.04.2009 for a period of 12 months i.e. up to 31.03.2010.
 Retail Promo Code assigned to the Bank is “RPNB1” and must be entered in all tickets. Bookings
made with special fares pursuant to the arrangement under this agreement at any time may not be used
and/or merged and/or used in combination with and/or available with any other promotion, discount or
special offer of IndiGo.
 IndiGo may discontinue flights or change flight schedules at any time for any reason without prior
notice, liability or obligation to the Bank, whether directly or indirectly.
 IndiGo will provide monthly detailed MIS of the transactions made for the period.
 The Bank shall indemnify, keep indemnified, and defend and hold harmless IndiGo and its officers,
directors, employees and agents, from and against any and all losses, claims, costs, liabilities,
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judgements, expenses or damages that IndiGo may incur and/or suffer and/or is likely to incur
and/or suffer as a result of and/or arising out of misuse of any Corporate ID, booking, privileges
associated with special fare, promo code, password, and/or breach of any obligation, misrepresentation,
misconduct, negligence, fraud committed by it and/or its agent, their employees, representatives,
consultants etc. under this agreement.
 Total sale made by the company on all available fares will be counted towards target achievement and
will be eligible for Volume Discounts.
 Volume discount to be provided to the Bank by IndiGo shall at all times depend on the Net Flown
Revenue.
 Net Flown Revenue shall mean the total of fares for flown passengers, exclusive of any fees or
surcharges, in respect of the bookings made hereunder.
 In addition to volume discounts, IndiGo may in its discretion offer upfront discounts on particular types
of fares which will be communicated to the Bank from time to time.
 There will not be any cancellation or rescheduling charges (1 hour prior to departure) which saves a
minimum of INR 750 for per pax per sector.
 One item of food and one item of beverage will be served free of cost to the passengers under this
program.
 All the fares given under the corporate program are refundable unlike the other full service carriers
which offer their low fares as non-refundable.
 Taxes & Surcharges applicable as on date are specified in the agreement. In case of any increase, same
will be borne by the corporate.
 Fixed fares throughout IndiGo network for first 150 seats available on the flight. IndiGo has a capacity
of 180 seats on every flight.
OTHER GUIDELINES
 Air India will remain our preferred airline.
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 Tie up arrangements have also been made with Jet Airways (including Jet Lite), Kingfisher Airlines,
SpiceJet & IndiGo Airlines. These airlines will be preferred if air travel through them is more convenient
and suitable within eligible bounds.
 In spite of MOU, employees of Bank and its associates, auditors etc. will be free to travel by any other
cheap/convenient airlines, in special cases. However, endeavour should be made to explore the
possibility of purchasing air tickets at most economical and competitive rates offered by private airlines
and Air India through their lowest fare schemes. The tickets may be purchased with full fare only after
exploring the possibility of lowest fare as above.
 Employees can book tickets of approved airlines through internet using official website of the
approved airlines, which provide for incorporating “Deal Code” in the ticket. In no case ticket should
be booked through internet if website does not provide for incorporating Deal Code.
 Booking of e-Ticket of approved airline through “YATRA”, “MAKE MY TRIP”, “EZEEGO” and
similar websites is not allowed because there is no provision of incorporating Deal Code in the e-
ticket using these websites. The tickets of approved airline without corporate Deal Code will not be
paid / reimbursed by the Bank, as these will not be eligible for corporate discounts/incentives by the
Airlines. All tickets for official/LFC purposes should be booked with the Deal Code.
 The incentive earned from airlines may be used for purchase of air tickets for staff and their family.
 Several airlines in the country and foreign airlines are offering better incentives/freebies including
package tours to various places in India and abroad like Colombo, Singapore, Malaysia, Bangkok, Hong
Kong, Europe, Dubai etc. for LFC/Tours. It is recommended to allow such travelling within entitlements
subject to observance of extant guidelines.
In charge (Establishment) should invariably confirm that "Deal Code" of concerned Airlines as above,
is duly marked on air tickets, before passing the TA/LFC bills of staff, except LFC Air Tickets issued by
Jet Airways, which are not eligible for any incentive in terms of the agreement executed with them.
19 V. DISCIPLINARY PROCEEDINGS-TA/DA TO OFFICERS AND OTHERS
WHO CAN BE DEFENCE ASSISTANT

In terms of Regulations 6(7) of PNB Officer Employees' (Discipline And Appeal) Regulations 1977, an
officer employee against whom enquiry has been initiated, may take assistance of any other officer
employee but may not engage a legal practitioner for this purpose unless the Presenting Officer,
appointed by the Disciplinary Authority, is legal practitioner or the disciplinary authority having regard
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to the circumstances of the case so permits. The said Regulation further states that the officer
employee shall not take assistance of any other officer employee who has two pending disciplinary
cases on hand in which he has to give assistance.
WHO CAN NOT BE DEFENCE ASSISTANT
Further taking assistance of Internal Assistant Auditors /Internal Auditors/internal Sr. Auditors/ Internal
Chief Auditors, as defence assistance is not permissible as they have to move to different places
throughout the country for conducting inspection of branches and it may not be possible to know the
place of their assignment before hand.
DEFENCE ASSISTANT WITHIN SAME STATE

In terms of bank guidelines, an officer employee assisting another officer employee during the enquiry
will be treated on Special Leave (on full pay and allowances) and paid TA/DA as per rules for the period
he appears before the Enquiry Officer and the journey period subject to the condition that if he comes
from an outstation branch it should be from within the same State.
DEFENCE ASSISTANT FROM OUTSIDE THE STATE
An exception, however may be made to the effect that defence representative outside the State may
be paid TA/DA provided the bank is satisfied that it is not reasonably possible for the charge sheeted
official to get an experienced defence representative from within the same State and prior permission
from Disciplinary Authority is obtained. It is clarified that for the purpose of above guidelines, the.
State is to be considered in which the chagesheeted officer is presently posted or where the enquiry is
being conducted.
ENTITLEMENT OF TA/ DA TO OFFICERS AND OTHERS ASSOCIATED WITH DISCIPLINARY PROCEEDINGS
a. Enquiry Officer/ Presenting Officer
TA / DA as admissible under the rules when they travel on official duty.
b. Charged Officer,
The charged officer is entitled to TA / DA as admissible under the rules,
when required to travel on duty. In case the charged officer is under suspension, he will be entitled to
TA / DA at the rates which were admissible to him at the time when he was placed under suspension
This facility will also be available to the charged officer for inspection of documents when specifically
permitted.
In case the enquiry is held at another station on the request of the charged officer, no TA / DA will be
admissible to him.
c. Defence Representative
The defence representative will be treated on Special Leave (on full pay and allowances) for the period
he appears before the Enquiry Officer subject to provisions as stated above. Where enquiry is held at a
place out of his headquarters, he will be paid TA / DA in terms of rules. In case of any adjournment at
the instance of the bank, he will be paid TA / DA for the consequential journey also. However, no such
TA / DA shall be paid when enquiry is adjourned at the instance of the delinquent officer or his
representative
d. Witnesses:
a) Bank Employees / Officers
i) Every bank employee/officer who is called to give evidence in a departmental enquiry either by the
bank or the employee against whom the enquiry is being held will be entitled to payment of TA / DA
ii)The officer or authority holding the enquiry shall furnish a certificate to every person appearing
before him to give evidence. The number of witness to be called may be left to the judgment of the
Enquiry Officer.
iii) Where a prosecution witness is an employee of the bank, he shall be entitled to receive, in respect
of the attendance before the authority holding the departmental enquiry, payment of traveling
allowance, halting allowance as if he was on tour. If such witness is an officer then he shall be
considered for reimbursement of hotel expenses in lieu of Halting Allowance, as per his eligibility.
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iv) The defence witnesses whether workman employee or officer may be paid TA/DA as per their
entitlement. Reimbursement of lodging and boarding expenses in lieu of Halting Allowance should not
be considered.
v) Where a bank official is called to the departmental enquiry to give evidence as to the facts which
came to his knowledge in the discharge of his duties, the minimum time required to be spent by him on
the journey to and from the place where the enquiry is held and the days on which he is required to
remain present before the authority holding the enquiry, shall be treated as duty. However, if the bank
official is on leave, the entire time spent by him shall be treated as a part of the leave and he shall not
be deemed to have been recalled on duty (officers are eligible to be paid actual expenses incurred by
them and members of their family when called for duty during leave).
vi) Where a bank official is called by an authority holding the departmental enquiry to give evidence
about the facts which have come to his knowledge, at a time when he was not in the bank's service, he
may be paid traveling allowance as provided in sub para(i) above.
e. TA/DA to Ex-officers
When ex employees are required to appear in the Courts and / or in Departmental Enquiries or to assist
or brief bank's counsel for preparation of plaint / affidavit on behalf of the bank, they may be paid
TA/DA at the present rates, applicable to officers of the same grade/ scale in which they were last
placed, while they were in service. Further, they may be paid amount as per schedule given below in
addition to normal TA/DA.
Officers upto Scale-Ill Rs. 100/-per day
Officers in Scaie-IV & above Rs. 200/-per day
Retired employees who appear before DRTs at the instance of the bank may also be given the above
benefit.
f. TA/DA to Officers who ceased to be In service and against whom Disciplinary proceedings
continue and others.
Officers who have ceased to be in bank's service in terms of Regulation 20(3) of Officers' Service
Regulations 1979 will be entitled to TA / DA as was admissible to them at the time of their reaching the
age of superannuation for attending the departmental enquiries initiated against them. Ex-officers
against whom provisions of Regulation 20(3) of Officers' Service Regulations are invoked will be eligible
to take assistance of another officer employee in terms of provision of Regulation 6(7) of PNB officer
employees' (Discipline &Appeal) Regulations 1979 and the officer employee acting as the defence
assistant will be eligible for TA / DA etc. in terms of rules.
g. Others
Any other person, when called upon to give evidence on behalf of the disciplinary authority or the
charged officer, shall be entitled to TA/DA at the rates with due regard to his status in life.
h. Clarification
It is further clarified that the Enquiry Officer, Presenting Officer or those officers who appear before the
Enquiry Officer as witness or the charged officer (not under suspension) will be treated on duty for the
authorised period spent in complying with such assignments. The suspended officers and ex-
employees/other persons who are not in service, will be paid TA / DA only.
i Reimbursement of TA/DA
The TA Bills of Ex-officers and other persons not working in the bank, shall be passed by the Regional
Office/ Zonal Office / Division to which the charged officer belongs, after verification of authority and
their attendance from the Enquiry Officer.
In the case of serving officers, the existing rules regarding passing of bills will continue to operate.
19 W. MISCELLANEOUS
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i). Whenever officers travel by train on duty /transfer, in the absence of receipts issued by the
Railways, the following procedure is to be followed for passing of TA bills :
The employee should submit a signed declaration giving the following details:
a) Serial number of the ticket.
b) Date of purchase.
c) Date of journey.
d) Issuing Station.
e) Amount.
f) Destination.
i) The officers should also be required to give satisfactory evidence by showing the tickets
before the journey wherever feasible,
ii). TA bills should be submitted within a period of 15 days after completion of journey.
iii). Officers who are deputed on C8! duty and are not entitled to TA / DA /local conveyance in
terms of bank rules, may be allowed separate conveyance of Rs. 100/- for attending such duty.
Likewise if, the same officer who was earlier deputed to CBI duties is called by the Court to give
evidence may be paid conveyance of Rs. 100/- for attending the Court.
iv).Officers may be reimbursed travel agent's commission for booking rail tickets for themselves
and their family members within the overall limit.
20. LEAVE TRAVEL CONCESSION
20 A. BLOCK/SPAN FOR AVAILING LTC

During each block of 4 years, an officer shall be eligible for leave travel concession to his home town
once in each block of 2 years. Alternatively he may travel in one block of 2 years to his home town and
in the other block to any place in India by the shortest route.
20 B. ENCASHMENT OF LFC
Alternatively, an officer, by exercising an option anytime during a 4 year block or two year block, as the
case may be, surrender and encash his LTC (other than travel to his place of domicile) upon which he
shall be entitled to receive an amount equivalent to 75% of the eligible fare for the class of travel by
train to which he is entitled up to a distance of 4500 kms.(one way) for officers in JMG Scale I and MMG
Scale II & III and 5500 kms (one way) for officers in SMG Scale IV and above. An officer opting to
encash his LTC shall prefer the claim of himself/herself and his/ her family members only once during
the block/term in which such encashment is availed of. The facility of encashment of privilege leave
while availing of Leave Fare Concession is also available while encashing the facility of LFC.
There is no necessity to take any kind of leave for availing of this facility of encashment of LFC
The mode and class by which an officer may avail of Leave Fare Concession shall be the same as the
officer is normally entitled to travel on transfer and other terms and conditions subject to which the
Leave Travel Concession may be availed of by an officer, shall be as decided by the Board from time-to-
time.
20 C. ENCASHMENT OF LEAVE
Once in every 4 Years, when an officer avails of LTC, he may be permitted to surrender and encash his
Privilege Leave not exceeding one month at a time. Alternatively, he may, while traveling in one block
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of two years to his home town and in the other block to any place in India, be permitted
encashment of Privilege Leave with a maximum of 15 days in each block of two years or 30 days in one
block .
 For the purpose of leave encashment all the emoluments payable for the month during which the
availment of the Leave Travel Concession commences shall be admissible.
 Provided that an officer at his option shall be permitted to encash one day's additional Privilege
Leave for donation to the Prime Minister's Relief Fund.
 Encashment of the one day's PL for donation to the Prime Minister's Relief Fund may be allowed
every year without linking it to the availment of LTC,
 At the time of encashment of Privilege Leave, no contribution to the Provident Fund is to be
deducted.
In cases, where officers have been provided with the facility of bank / leased accommodation and
are not entitled to fixed HRA, notional HRA equivalent to the amount payable on fixed basis is to be
taken into consideration while computing leave encashment.
20 D. ENTITLEMENT FOR AVAILING LTC

The notional entitlement of officers in JMG Scale-l shall be IInd AC Sleeper by train by the shortest
route between the place of work and destination.
The entitlement of officers in MMG Scale-ll / lll is llnd AC Sleeper train by shortest route. However,
they can travel by air if the distance to be traveled is more than 1000 Kms. If the destination of the
officer is not linked by air. then the notional entitlement will be calculated by taking llnd AC Sleeper
train fare. Further, if between the place of work and destination, air service is available up to a
particular point, then notional entitlement would be calculated as air fare for the distance covered
by the officer by air plus llnd AC Sleeper train fare up to the destination, by the shortest route.
This is further clarified as under: -

Where the distance is covered by air : - Actual air fare (Economy class of Indian Airlines
by shortest route).
When part distance is covered by train & part distance is covered by air :- Train fare for llnd AC class by
and part distance is covered by air shortest route or is actual train fare whichever less, for the journey
performed by train and airfare for the journey conducted by air (Economy class of Indian Airlines by
shortest route).
 If an officer in MMG Scale-ll&lll does not travel by air for any reason, the entitlement must be worked
out on the basis of notional llnd AC Sleeper class fare only by the shortest route
 If for any reason, like non-availability of tickets / reservation/flight etc. on the dates convenient to an
officer, he undertakes journey on LTC by a route other than the shortest one, his notional entitlement
would be calculated through the shortest route and the reimbursement shall be restricted to his
entitlement.
20 E. COMPUTATION OF LEAVE TRAVEL CONCESSION BLOCK
 The block of 4 years will commence from 1.7.1979 in case of officers recruited / promoted before
1.7.1979.
 In the case of officers recruited / promoted after 1.7,1979 the block of 4 years would commence from
the date of their joining/ promotion as officer in the bank
 If an officer has availed of LTC in a Block which has commenced earlier than 1.7.1979, the LTC rules
under the Officers' Service Regulations would become applicable at the end of this block.
 In case an officer had not availed his LTC under the then existing span, when the rules under the
Officers' Service Regulations, 1979 came into force and he was given the option either to avail LTC, as
per old rules or to avail it under the Officers' Service Regulations. 1979, then the block in these cases
would be reckoned from the time the last block expired.
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 An officer who has not availed LTC under the old rules in the last applicable block of 3 years
(under the then Bank rules applicable prior to 1.7.1979) may be allowed to exercise his option either to
avail of LTC under the old rules before expiry of the last 3 years block or in the alternative to avail of
LTC under the PNB Officers' Service Regulations, 1979 w.e.f. 1.7.1979. In the former case, the new
block of 4 years will be reckoned immediately after completion of old block of 3 years and in the latter
case, the new block of 4 years commences from 1.7.1979.
Leave Travel Concession will be admissible only after completion of one year of service in case of
directly recruited officers.
In case of employees who are promoted as officers and have not availed LTC in clerical cadre during
the span applicable to them, the span of clerical cadre will continue. Alternatively, they may surrender
the span of clerical cadre and opt for new span in officer cadre which will commence from the date of
promotion. In case such employees have already availed LTC in clerical cadre in current span at the
time of promotion, their new span, in officer cadre will commence after the end of that span.
20 F. NATURE OF LEAVE FOR AVAILING LTC
An officer may avail LTC during any type of leave without any restriction on the period of leave.
However, if LTC is to be availed on sick leave, it shall be on the basis of medical certificate from the
attending doctor as submitted by the officer. Leave encashment will also be permitted when an officer
avails LTC on any kind of leave.
There is no restriction as to the minimum number of days of leave required to be taken for availing LTC.
An officer shall, however not be permitted to avail LTC on extraordinary leave. He shall not be allowed
to avail LTC only on public holidays /weekly offs.
20 G. DEFINITION OF FAMILY
 As already described in Rules for TA under 19 N.
 After marriage, the home town of a lady officer will be the home town of her husband. The paternal
home which was her home prior to the marriage is not to be treated as her home town after
marriage.
If the spouse of the officer is employed in the Bank although each will be entitled to avail LTC in
his/her own right, the family including the husband and wife taken together shall not be eligible for
LTC more than once during a block of 2 years/4 years for travel to his/ her home town/to any place in
India.
 If the spouse of the officer is employed in another organisation,the officer shall be entitled to avail
the LTC benefit in respect of his/her spouse also. He shall, however be required to give a certificate
that double benefit is not being availed for the same journey by his/her spouse from his/her
employer.
 Both the Officer and his/her spouse, if employed in the bank,shall be eligible to claim leave
encashment in their own right against same journey. However, travel expenses under LTC shall be
reimbursed to only one of the spouses as per their eligibility / entitlement
20 H. i ) Mode of travel
An officer shall be reimbursed travel expenses for availing LTC on the basis of his entitlement as
stipulated above. The officer may travel by any acceptable mode of transport to any place in India
(even if he touches the same place more than once) so long as the reimbursement is within the fare to
which he is entitled for the destination declared by the shortest and direct route. Both inward and
outward journeys may be combined for calculating entitlement and for the purpose of reimbursement
i.e, fare may be calculated for outward and inward journey separately arriving at the entitlement of the
officer.
20 H ii) Travel by Private Airlines
As described in Rules for TA under 19 U. However, when the officer in Scale-IV and above travels on LTC
by other mode, notional entitlement shall be restricted to Indian Airlines fare only.
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20H iii) Travel by Road etc
The officer may travel by road/ water transport. The reimbursement of LTC shall be restricted to actual
fare incurred or fare for the distance as per his entitlement whichever is less. Journey will be evidenced
by proper receipt .
Already described in Rules for TA under 19Q.
20H iv)Travel by Taxi
An officer may travel by taxi on LTC at his option even between places connected by train/bus.
However, proper receipts from taxi drivers/transport company giving taxi number, details of journey
and fare charged etc. duly authenticated by the officer will be submitted along with other proof like toll
tax, petrol bill, parking receipts etc for visiting the place of destination while claiming reimbursement of
LTC. However, the entitlement
of fare shall be restricted to overall entitlement of the officer. Night charges paid by an officer while
traveling by taxi shall not be reimbursed.
20H v)Travel by Self /owned Vehicles
Officers may travel by their own vehicle. However, the facility will be available in respect of vehicle
owned by an officer in his own name or in the name of spouse.
Officers traveling by own car will be reimbursed to and fro charges calculated on the basis of cost of 1
litre of petrol per every 8 Kms. for Ambassador Car, 10 Kms. for Fiat/ Premier Car, 15 Kms. for Maruti
Car/Van, of the distance covered from his place of posting to the place of destination / visit as declared
by him at the time of availment of LTC, calculated on the basis of shortest route by railway or
equivalent to the fare to which he is entitled, whichever is lower.
Officers traveling by own car for the purpose of availing LTC, may also be reimbursed to and fro
charges calculated on the following basis.
Type of Vehicle Reimbursement Rate per Km.

i) 4 Wheeler- Engine Capacity of 1000 cc or more Rs. 5.80
ii)4 Wheeler- Engine Capacity less than 1000 cc Rs.4.60
However, the reimbursement will be limited to actual expenses /notional entitlement calculated as per
the entitlement of the officer.
The following conditions shall apply for travel by self owned vehicle.
A)No other mode of conveyance will be allowed to the members of the famiiy and all of them must
travel by the same self owned vehicle.
B) Petrol bills duly verified must be submitted as. evidence of journey.
C) In case of diesel driven car also the rate per Km. as mentioned for petrol operated cars shall
be applicable i.e. cost of diesel @ 1 litre per every 8/10/15 Kms mentioned above for the distance
traveled or notional entitlement, whichever is lower.
20H vi)Travel by Conducted Tour
Where an officer undertakes journey by tours conducted by the travel Agency/Tourism Development
Corporation, he will be entitled to reimbursement of traveling expense only provided he produces a
certificate issued by the agency about the actual expenses of traveling incurred by the employee along
with full details of boarding and lodging expenses or sight seeing charges at places visited by the
officer The reimbursement shall not, however, exceed the amount of fare payable to the entitled class
of railway for the permissible distance. The agency which has conducted the tours must be duly
approved by the Tourism Department of the State Government and must hold valid permit for the
places visited by the officer.
20H vii) Travel by Horse/Camel/Pony/Bullock Cart etc.
The expenses incurred by an officer for travel by the above modes may be reimbursed if they are
within their notional entitlement and subject to production of satisfactory evidence of the expenditure.
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20 I. Reservation & Berth Charges
Officers shall be eligible to reservation charges, berth charges and train charges, if any, wherever
payable, over and above the entitlement.
 Also, whenever journey is undertaken by public transport or by self owned vehicles, the officers shall
be eligible to toll tax wherever payable, provided the amount does not exceed the notional fare for the
destination by the shortest route calculated on through ticket basis.
 The travel agent's commission may be allowed if the total expenses on travel including travel agent's
commission are within the overall permissible entitlement of the officer.
 Bedroll charges are not reimbursable.
20 J. Advance against Leave Travel Concession
The fare permissible under LTC will be advanced to the officers on the following conditions;
i }The officer in his application for availing LTC shall declare his destination.
ii) The fare for outward journey will be advanced, on his undertaking to produce tickets
before the commencement of journey or within 7 days from the date of the advance, whichever is
earlier. On such evidence being produced, the fare for the return journey will also be advanced,
subject to the condition that the evidence of the-return journey shall be produced within 7 days of
resumption of duties by the officer.
iii) In case members of the officer's family avail of the LTC before or after he himself avails of the
concession, the appropriate fares for the members of the family availing of LTC will be advanced
as above.
iv) Such of the officers who change their destination may be allowed fare for the farthest point of
ihe journey undertaken by them, by the shortest route. However, for the purpose of taking
advance against LTC, the condition of production of tickets as given in the earlier paras
and submission of TA Bills within the stipulated period have to be followed strictly.
v) TA Bills should be submitted within a period of 15 days after completion of journey failing which
advance allowed against TA bills must be recovered along with the interest applicable to clean
advances.
vi) For the purpose of reimbursement of journey expenses on LTC, the officer shall produce
satisfactory evidence of the actual expenditure incurred by way of tickets/ receipts etc,
vii) As the Railways do not issue receipts in evidence of having traveled by train, the employees are
required to submit a signed declaration giving the following details in respect of each ticket claimed,
if such ticket is not submitted with the TA Bill:
SI. No. of the ticket.
Date of purchase.
Date of Journey.
Issuing station.
Amount & Destination.
viii) The officers should also give satisfactory proof by showing the tickets before the journey,
wherever feasible and in case of reservation, the officers may produce the reservation tickets if it
was not necessary to surrender the same at the destination.
ix) The amount of advance should be in proportion to the fare in the respect of the destination given
by the officer.
20 K. Advance against Salary
The officers availing LTC will, if they so desire, be advanced salary falling due during their leave period.
20 L. Benefit of Carry over
The officers should be encouraged to avail LTC within their Block / Span. However, in case of exigencies
of bank’s work where an officer is refused leave for availing LTC, he may be allowed the benefit of carry
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over of the LTC for a maximum period of 6 months. The benefit of carry over of LTC can be allowed
in each block of two years.
Extension in LTC span should only be permitted in extraordinary circumstances. Even in case where the
officer and the family members are availing LTC separately, both should avail LTC within the
span/extended span of the officer.
Authority;- RM/CM/DZM/ZM/ AGM/DGM
20 M. Reimbursement of fare for children below 12 years.
 The entitlement of the family members of an officer is the same as that of officer. In case an officer is
entitled to travel by air, the children of the officer are also entitled to travel by air and reimbursement
in respect of airfare of children shall be made according to other terms and conditions regarding LTC
facility.
In case of officers who are entitled to travel by train but prefer to undertake journey by air and children
below the age of 12 years are charged air fare, they may be reimbursed the full train fare, for the
journey of such children by the class to which an officer is entitled up to the permissible distance or
actual air fare, whichever is less.
It is further clarified that if the place of destination is not accessible by train or steamer and the
children undertake journey by air, the same principle may be followed i.e. the officer will be reimbursed
full train fare for the journey of such children by the class to which an officer is entitled up to the
permissible distance.
 This mode of calculation of reimbursement of fare shall also be applicable if the journey is undertaken
by bus.
20 N. Travel to Home Town
 The reimbursement of fare for travel to home town is also to be made by the shortest and direct route,
 For availing LTC for home town, the reimbursement shall be made for the members of the family who
are normally residing with the officer at the place of posting.
Each officer shall, if he has not already done so, furnish to the bank a written declaration of his place of
home town duly supported by reasons, such as ownership of immovable property, permanent
residence of parents /children at the place where he would normally reside but for his absence from
such station for service in the Bank, where the property is owned at more than one place, the officer
may choose anyone place, The home town can be changed at the request of the officer due to change
in the above, by the Competent Authority only once during the entire service period.
20 O. i. BREAK JOURNEY
Officers may be allowed to break journey outward as well as inward, provided the amount payable
does not exceed the fare for the destination by the shortest route, calculated on through ticket basis.
20 O ii. TOUCHING THE SAME PLACE
Journey in all cases should commence from the headquarters of the officer and shall be deemed to
have completed as and when he reaches the headquarters. An officer for travel on LTC may touch the
same place more than once. However, the reimbursement shall be restricted to the place of
destination calculated from the place of posting by shortest and direct route.
20 O iii. CONVEYANCE FOR FAMILY MEMBERS
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An officer will be eligible to claim LTC for the members of his family, if they do not ordinarily reside
with him at the place of his posting, for travel of family members from the place of domicile to the
place of posting and return, after enjoying LTC with the officer and vice versa,
20 O iv. SEPERATE PLACE OF VISIT BY FAMILY
The members of the family may travel to a place other than the one visited by the officer.
20 O v. SEPERATE JOURNEY FOR FAMILY
Leave Travel Concession may be availed by the officer's family for travel prior to or after the date on
which the officer himself avails of the leave travel concession, provided that the period between the
date of commencement of journey by the family and the date on which the officer himself commences
his journey does not exceed 6 months. On expiry of such period of 6 months any LTC not availed of by
the officer himself (unless in the mean time the leave is refused by the Bank) or by-his family, shall
lapse.
20 O vi. TRAVEL BY HIGHER CLASS
If the officer travels in a higher class than that to which he is entitled, the payment for the LTC will be
restricted to the fare of the appropriate class to which he is entitled.
20 O vii. TRAVEL BY LOWER CLASS
Officers may travel by a class lower than to which they are entitled. They may also travel from place to
place and may visit different places. In such cases an officer will be paid actual fare incurred or the
fare as per his entitlement for the distance between the place of his headquarter and the place
declared by him in his application for leave travel concession, by the shortest route calculated on
through ticket basis, whichever is less.
20 O viii. LOCAL SIGHT SEEING
The officer will not be entitled to claim expenses incurred on local sight seeing, boarding and lodging,
cooliage while on LTC.
20 O ix. LOCAL CONVEYANCE
The local conveyance charges from residence to railway station/ airport / bus stop for availment of LTC
as also similar expenses at the place of destination will not be reimbursed. In case the airport/railway
station Is outside municipal limits, then expenses towards journey be reimbursed subject to the overall
entitlement. It shall, however, not be payable for travel within places which consist of more than one
municipality/panchayat limits but are treated as part of one metropolitan centre.
20 O X. WATER TRANSPORT
Where the destination is connected by water transport only or where the destination is partly
connected by rail and partly by sea route, the reimbursement of fare may be made as per the fare
charged by the steamer as per entitlement of the officer for the distance which is connected by sea
route.
20 O xi. BANK'S CAR
Officers are not entitled to travel by Bank's car while availing LTC.
20 O xii. RAJDHANI EXPRESS
Officers will be eligible for reimbursement of the eligible fare by entitled class up to a designated place,
irrespective of the train by which they have undertaken such travel. In other words ,if they have
performed the journey by Rajdhani Express or some other like trains, the reimburse-ment will be made
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on the basis of the fare applicable to that particular train up to the designated place by the direct
and shortest route by en-titled class.
It is further clarified that the reimbursement of the fare by Rajdhani Express and other like trains shall
be made only if the officer actually travels by the above trains and the fare of these trains shall not be
reckoned for calculating the notional entitlement of the officers in cases where they have not traveled
by such trains.
20 O xiii. TRAVEL ABROAD
LTC is not applicable for travel abroad. Reimbursement of travel expenses up to Indian border without
touching the border is not permissible i.e. if an officer wishes to go on LTC abroad viz. U.K./Singapore /
Kathmandu etc. by a direct flight, the question of reimbursement of his travel expenses up to the
Indian border would not arise. Reimbursement shall be made of actual charges subject to entitlement
of the officer for the entire journey to the place of domicile or designated place anywhere in India
provided the officer actually visits the place so designated.
20 O xiv. COMPLETION OF JOURNEY AFTER EXPIRY OF BLOCK
An officer must avail LTC before the expiry of LTC span. If an officer (or his family members)
commences the outward journey before expiry of the block but completes the journey after expiry of
block, he would be entitled for LTC on the block in which he has commenced the outward journey.
20 O xv. TIME LIMIT
The time limit for completion of journey on LTC by self / family members i.e. the period between
commencement of journey and return journey on LTC should not exceed six months.
20 O xvi. TWO WHEELERS
Two wheelers can not be treated as an accepted mode of transport for the purpose of LTC.
20 O xvii. PART TIME OFFICERS
Part Time Officers shall not be eligible to LTC.
20 O xviii. SUSPENSION PERIOD
An officer shall not be eligible to LTC facility during the period of suspension.
20 O xix. EXPENSES FOR SERVANT
No expenses of LTC will be payable in respect of the servant.
21. ADDITIONAL FACILITIES TO INSPECTING STAFF
The following additional facilities are available to Inspecting Staff.
i. Insurance cover in respect of personal accident risk to the extent of Rs. 2.00 lacs for officers in
Scale II & above and Rs. 1.00 lac for officers in Scale –1.
ii. Reimbursement of expenses for purchasing essential items such as woolen garments, blankets,
suitcases, rain-coats etc. on production of bills subject to the ceiling of Rs. 1500/- p.a. for the 1 st
year of mobile duty and Rs. 750/- p.a. for the subsequent year or part thereof.
iii Telephone facility at the residence of Internal Auditors in Scale -III subject to the condition that only
fixed rental charges shall be reimbursed by the bank and no reimbursement of calls shall be permitted.
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22. LEAVE RULES

KINDS OF LEAVE
Subject to the grant of leave being determined by the exigencies of service an officer shall be eligible
for the following kinds of leave:
1. Casual Leave
2. Privilege Leave
3. Sick Leave
4. Special Sick Leave
5. Maternity Leave
6. Extraordinary Leave on loss of pay
7. Special Casual Leave & Special Leave
CASUAL LEAVE
1. 12 working days in a calendar year .
2. Not more than four working days casual leave may be availed of at any one time.
3. Casual Leave not availed of in any year may be suffixed or prefixed to sick leave time the
following three years. Such unutilized casual leave will lapse after the period of three years.
4. Public Holidays and weekly off days falling within the period of sanctioned Casual Leave will not be
treated as a part of casual leave.
5. Public Holidays and weekly off day may be prefixed or suffixed to Casual Leave.
6. Casual Leave extended beyond 4 days shall be treated as Privilege Leave, Sick Leave or
extraordinary Leave, as the case may be, for the entire period at the discretion of the Competent
Authority.
7. Casual Leave shall not be granted in combination with any kind of leave.
8. An officer, who joins Bank’s service at any time during the calendar year, would entitled to casual
leave for one day per month in the first calendar year. Fraction of a month will be treated as full
month to calculate entitlement of the leave.
PRIVILEGE LEAVE
(1) An Officer shall be eligible for privilege leave computed at one day for every 11 days of
service on duty provided that at the commencement of service no privilege leave may be availed of
before completion of 11 months of service on duty.
(2) On privilege leave, full emoluments for the period of leave is available.
(3) Maximum accumulation up to not more than 240 days except where leave has been applied for
and it has been refused.
Explanation:
 The Competent Authority while rejecting the leave is required to specifically prescribe the period
within which the rejected privilege leave is to be availed, so as to avoid accumulation of privilege
leave over and above the maximum limit permissible.
Whenever the Competent Authority does not specify the period for availing the rejected leave, the
officer is required to avail the same within the subsequent year and in case the officer does not
avail the same within a period of 1 year, the same shall be deemed to have lapsed. Further there
should be no two consecutive rejections of Privilege Leave.
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 The Competent Authority to allow accumulation of privilege leave over and above 240 days
due to rejection of Privilege Leave shall be RM/CM/Divisional Chief.
 An officer desiring to avail of privilege leave shall ordinarily give not less than one month’s notice of
his intention to avail of such leave.
(4) For the purpose of calculation of privilege leave, total number of days of all kinds of leave except
casual leave availed of during a calendar year shall be deducted from the total period of service
during that calendar year and the remaining period shall be divided by 11, which will give the
number of days of privilege leave earned by an officer.
 Fraction of a day of earned leave, if any, shall be taken as full day.
 Actual privilege leave availed of by an officer upto 31st December of each year should be first
debited to the leave account and thereafter credit for the year as on 1st January should be given.
 Special leave granted to the officer shall also be deducted for the purpose of calculation of
Privilege Leave.
 Privilege Leave encashed, if any, shall not be deducted from the period of service on duty for the
purpose of calculation of Privilege Leave.
(5) Leave encashment
 Once in every four years, when leave travel concession availed of, not exceeding one month at a
time.
 Alternatively , while travelling in one block of 2 years to his home town and in other block to any
place in India, encashment of maximum of 15 days in each block or 30 days in one block.
 For the purpose of leave encashment all the emoluments payable for the month ( including
notional house rent allowance equivalent to the amount payable on fixed basis , if provided with
leased accommodation / bank’s flat) during which the availment of the Leave Travel Concession
commences shall be admissible.
 One day’s additional privilege leave for donation to the Prime Minister’s Relief Fund every year
without linking it to the availment of LTC.
 No contribution to the Provident Fund is to be deducted.
 Normally encashment of privilege leave be made not before 15 days from the date of proceeding on
leave.
(6) Proportionate credit of Privilege Leave should be given to officers who retire during the
calendar year.
(7) Though there is no provision in the Regulation for restricting the sanction of Privilege Leave to 3
times in any year. Privilege leave shall normally not be sanctioned beyond 3 times in a calendar
year, however in exceptional circumstances, the Competent Authority may consider sanctioning
Privilege Leave beyond 3 times.
(8) If the period of suspension of an officer is treated on duty, such period shall be reckoned as
service for the purpose of calculation of Privilege Leave.
(9) Privilege Leave cannot be allowed for half day.
(10) Emoluments up to 240 days can be paid, if accumulated , on retirement / death.
SICK LEAVE
(1) 30 days of sick leave for each completed year of service subject to a maximum of 18 months
during the entire service.
(2) Maximum accumulation upto 540 days during the entire service and may be availed of only on
production of medical certificate by a medical practitioner acceptable to the bank or at the
Bank’s discretion nominated by it at its cost.
(3) In respect of the period of sick leave an officer shall be eligible to receive one half of the full
emoluments.{ or, full emoluments in respect of any portion of the sick leave granted to him. In such
cases, twice the amount of such leave (availed) on full emoluments will be debited against his sick
leave account } .
Clarification
(a)Completed year of service shall mean one year of continuous year of service including the
period spent on duty and any kind of leave availed of.
(b) An officer may be granted sick leave during the first year of service on pro-rata basis at the
discretion of the Competent Authority.
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(4) For the purpose of calculating 540 days, sick leave availed of from the date of joining the
Bank including the period spent in workmen cadre, is to be taken into account. However, if any
officer has already availed more than 540 days as on 1.1.1989, he will not be entitled to any
further sick leave for the remaining part of service.
(5) Only in cases of officers where the sick leave record from the date of joining the Bank
cannot be built up (due to non availability of old leave records) calculation of sick leave and grant of
credit of sick leave be done as under:
Officers who have put in service of 12 years or less as on 1.1.89 will continue to get annual
credit of sick leave of 30 days every year, till they complete 18 years of service so as to get the
maximum permissible credit, i.e. 540 days as per Regulation 34(1).
Officers who have put in more than 12 years of service as on 31.12.88 be given further
credit at the rate of 30 days for each completed year of service from 1.1.89 subject to a maximum of
180 days.
(6) In the event of the officer’s inability to submit medical certificate along with fitness certificate
for the purpose of availing sick leave on resuming duty, on expiry of sick leave, the officer may
not be permitted to join duty.
(7) If the period of suspension of an officer has been treated as duty, such period shall be
reckoned as service for the purpose of accrual of sick leave.
ADDITIONAL SICK LEAVE
After completion of a service of 24 years, additional sick leave at the rate of one month for each
year of service in excess of 24 years subject to a maximum of three months of additional sick leave.
 Commutation of additional sick leave on full pay and allowances is allowed in all cases of additional
sick leave availed on or after 29.6.1999.
 Additional sick leave can be availed without exhausting other kinds of leave.
UNAVAILED CASUAL LEAVE

 It is the Casual Leave not availed of in any year.
 To be taken on production of medical certificate.
 If not availed of during the following thre years, it will lapse.
 It may be prefixed or suffixed to or availed as sick leave.
MATERNITY LEAVE
 On and from 1st April 2000, leave upto a period of 6 months at a time including in respect of
postnatal period to female officers.
 In special /exceptional cases, Maternity leave may be granted upto 6 months at the time of
miscarriage or abortion or medical termination of pregnancy only on one occasion within the overall
limit of 12 months during the entire period service.
 Not more than 12 months of such leave shall be available during the entire period of service of the
officer including service in the workmen cadre.
Further on and from 1st April 2000, leave may also be granted once during service to a childless
female employee for legally adopting a child who is below one year of age till the child reaches the
age of one year, subject to a maximum period of two months on the following terms & conditions:
= Leave will be granted for adoption of only one child.
= The adoption of child should be through a proper legal process and the
employee should produce the adoption deed to the bank for sanctioning such leave.
 Maternity leave will be sanctioned on production of medical certificate issued by a Regd. Medical
Practitioner, interalia indicating the number of days of rest required.
 In case of miscarriage/MTP/abortion, maternity leave may be granted as a rule upto 6 weeks on the
basis of medical certificate/advise of a competent medical practitioner, i.e. a qualified
gynaecologist.
 Any other kind of leave (except Casual Leave) admissible to the officer may be sanctioned in
combination with / in continuation with maternity leave in case of exigency
 Maternity leave is available even in the first year of service of the officer.
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 An officer who has been initially sanctioned maternity leave on the basis of the medical
certificate for a specified period of less than 6 weeks on account of miscarriage / abortion shall not
be entitled to further extension of maternity leave upto the maximum limit on grounds of ill health
even if supported by a medical certificate. However, in such a case the officer may be sanctioned
sick leave or any other kind of leave provided it is supported by a medical certificate acceptable to
the Bank.
 When a female officer is on probation, the probation of a female officer shall stand extended by the
number of days of maternity leave availed by her during the period of probation.
EXTRAORDINARY LEAVE (EOL)(on Loss of Pay)
An officer is eligible for extraordinary leave on loss of pay for not more than 360 days during the entire
period of service. Such leave may not be availed of except for sufficient reasons for more than 90 days
at a time. Further in very special circumstances, the Board may grant extraordinary leave on loss of
pay to an officer upto a total period of 720 days.
Competent Authority to sanction extraordinary leave would be as under: -As per HRD Cir No. 464 Dated
03.06.08
Sanction of extraordinary leave upto 90 days at stretch but total not exceeding 360 days:
If total extraordinary leave to be availed (including the leave to be sanctioned) exceeds 90 days but is
within 720 days. The case may be referred to Human Resources Development Div. at HO.
 Extraordinary leave may be allowed when no other kind of leave is due to an officer.
 Extraordinary leave may be granted in combination with or in addition to any kind of leave except
casual leave.
 The period spent on leave on loss of pay shall not count for increments.
SPECIAL LEAVE
An officer may be granted special casual leave and any special leave as may be decided
by the Board in accordance with the guidelines of the Government.
SPECIAL LEAVE IN CERTAIN CASES

Leave for giving evidence in civil / criminal departmental enquiry:
Officers who are summoned to give evidence in a criminal case, a case before court martial, a civil
case to which Government is a party in a departmental enquiry held by a properly constituted authority
will be treated on duty for the period spent in complying with summons.
Leave to blood donors

The officers who donate blood to a “ recognized” “Blood Bank” are treated on special leave for that
day, subject to production of satisfactory proof.
Leave to officers sustaining injury on duty

Officers sustaining injuries in the course of duty are treated on special duty for the period of absence
required for treatment. Further, DGM/AGM (ZO) and DGM at HO is the Competent Authority to sanction
the said leave and also for reimbursing medical expenses incurred by the officer.
Leave to officers injured while resisting / apprehending / dacoits/ robbers / terrorists.

Officers who sustain injuries during the course of bank robberies / dacoities or as a result
of terrorist attack may be given special leave for the period of treatment on production of
a certificate from the Station House Officer in whose jurisdiction the officer was injured in the bank
robbery / dacoity or as result of terrorist attack. Competent Authority to sanction such leave would be
Zonal Manager/ Dy.General Manager (HRD).
Special Leave for Sports
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The members of the staff who shall represent the Bank’s team in individual events or in teams
in open tournaments / league matches or State Championships would be treated on duty for the
actual number of days they are engaged with a maximum of 30 days in a year.
Further, sportsmen / sportswomen selected to represent the State / Country in any national /
International event may be allowed special casual leave for actual number of days spent by them to
participate in the events including journey and camp period, if any, in addition to 30 days special
casual leave in a calendar year already permitted to them.
The Competent Authority to sanction this leave shall be AGM (HRD).
Special leave to Artists
Artists who are on the approved list of Doordarshan / All India Radio and are invited to act as Artists in
Musical / Drama Programme only, organised by them for telecast / relay, may be considered for actual
number of days required with a maximum 30 days in a calendar year.
Bank officer/s who are engaged / invited by Doordarshan / A.I.R as Debators, Commentators,
Newsreaders, Directors, Writers, Comperers, etc., shall not be covered under the guideline.
The Competent Authority to sanction this leave shall be AGM (P).
Special leave for Mountaineering / Trekking Expedition
Special leave facilities may be granted by the Bank provided the expeditions are approved by the
Indian Mountaineering Foundation or organised by the Youth Hostel Association of India and a
certificate should be produced for having participated in the approved expedition.
The special leave shall not exceed 30 days on one occasion and not more than three occasions in
the employee’s entire career, with a gap of at least two years between two expeditions. In
exceptional circumstances the gap of two years could be relaxed at the bank’s discretion.
Special leave for defending another officer employee in an enquiry
In terms of Regulations 6 (7) of PNB Officers Employee (D & A) Regulations 1977, an officer employee,
against whom enquiry has been initiated, may take assistance of any other officer employee but may
not engage a legal practitioner for the purpose.
Officers who act as Defence Representatives for other officers shall be entitled to grant of TA/DA and
grant of Special Leave for the period he appears before the Enquiry Officer be subject to the condition
that if he comes from an outstation branch, it should be from within the same State. An exception
however, may be made to the effect that a Defence representative from outside the State may be paid
TA / DA provided that the Bank is satisfied that it is not reasonably possible for the charge sheeted
official to get an experienced Defence representative from within the same State.
Special leave & Incentive for promoting small family norms
Eligible Officers
Male Officers
i) The officers must be within the reproductive age group. The male officer should not be over 50
years of age and his wife should be within 20 to 45 years of age.
ii) The officer or his spouse should have one, two or three living children.
iii) Six days special casual leave for undergoing vasectomy operation.
iv) Upto 7 days special casual leave to male officers whose wives undergo non puerperal
tubectomy operation subject to the production of Medical Certificate from the doctor who
performed the operation to the effect that the presence of the officer was essential for the period of
leave to look after his wife during her convalescence after operation.
Female Officers
i) She must not be above 45 years of age and her husband must not be over 50 years of age.
ii) The officer or his spouse should have one, two or three living children.
iii) 14 days special casual leave who undergo non puerperal tubectomy operation.
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iv) 1 day’s special casual leave who had IUD insertion.
 Sundays and other holidays falling in between the period of special leave shall be taken into
account for calculation of this special leave.
 The officers who themselves or whose spouse undergo sterilization operation may be allowed
payment of lumpsum reward of Rs.500/- by way of incentive – to be claimed within 15 days from
the date of his/her undergoing sterilization operation.
 This special leave shall not be prefixed or suffixed to any other kind of leave. However if any officer
is required to avail further leave as a result of complications in operation and the application is
accompanied by a Medical Certificate from the Doctor who performed sterilisation operation, the
officer in such case may be sanctioned privilege leave or sick leave due to him/ her and such
additional leave should not be treated as special leave.
Special leave to officer employee who are absent on account of curfew:
Where curfew is imposed during entire working hours and bank remains closed
The Bank officers who are unable to attend office on that day should be treated on special casual
leave.
Where curfew is imposed during a part of the working hours,

The officer employees who attended office during the non curfew part of the working hours should be
treated as having attended for the full day and the absence of those officers employees who did not
attend during the non curfew hours should be adjusted against their usual leave.
Where the officer employees are compelled to stay away from duty on account of curfew in residential
areas:
Where an officer employee was not able to attend the office on account of imposition of curfew either
at the place of residence or at the place of work, the absence should be treated as special casual leave.
However this special leave is permissible only where on account of curfew it is physically impossible for
the officers to report for duty. No special leave will be given if it is possible for the officer employees to
reach the office by a circuitous route avoiding curfew bound area which falls on the way to the office or
if special permission has been given by the Govt. authorities to them to move through the curfew
bound areas for their to and fro journeys to the Bank on production of identity card etc.
Leave for contagious diseases
In case of contagious diseases, Incumbent Incharge shall have the power to order compulsory leave
with a view to segregate such officer from other employees of the staff. He shall not resume duties
unless he submits a medical certificate that his presence in the office is harmless and is fit to carry on
his normal duties. In all such cases, the Incumbents Incharge shall have the discretion of exhausting
such leave due to the officer as may be in his best financial interest.
Special leave to ex-servicemen from Armed Forces
For biennial training conducted by the appropriate authority.
Special leave to disabled ex-servicemen
Upto 15 days in a year for:-

i) Appearing before medical resurvey board for assessing their disability /
pension.
ii) Going to artificial limb centre for replacement of artificial limb(s) or for
treatment
Leave during elections
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Special Casual Leave may be granted to officer employees to facilitate them to exercise their
franchise during General / By Election to Lok Sabha / State Assemblies / Local bodies as per the
following guidelines: -
I) General Elections to Lok Sabha / State Assemblies.:

If any officer residing and enrolled as a voter in a place / constituency (where election is to be held), is
employed in any office located at some other place, he / she may be granted special casual leave if his
/ her office does not happen to be closed on that particular day, to enable him / her to exercise his / her
franchise.
By-Elections
i) Lok Sabha :
Special Casual Leave may be granted on the same grounds / circumstances as in the case of General
Elections as mentioned above, provided State Govt. has not declared a local holiday in that particular
area / constituency where the officer is working.
ii) State Assemblies: In case of by elections to State Assemblies, the Bank should not be closed.
Eligible officers should be given facility to exercise their franchise either by way of coming late to office
or leaving the office early, subject to exigencies of the service. Only those officers who are placed on
election duty be permitted to absent themselves from office on the polling day(s). However, Special
Casual Leave may be granted on the grounds / circumstances as in the case of General Elections.
iii) Panchayat / Corporation / Municipalities OR other local bodies: The bank shall not be closed on the
day (s) of election. The bank officer employees who are bonafide voters and desire to exercise the
franchise should however be offered reasonable facility, subject to the normal exigencies of service,
either by way of coming late to office or by being allowed to leave office early or a shorter absence on
that day.
LAPSE OF LEAVE
All leave to the credit of an officer shall lapse on resignation. retirement, death, discharge, dismissal or
termination for any reason.
Provided that where an officer retires from the Bank’s service, he shall be eligible to
be paid a sum equivalent to the emoluments of any period not exceeding 240 days of privilege
leave that he had accumulated;
Provided further that where an officer dies while in service, there shall be payable to his legal
representatives, a sum equivalent to the emoluments for the period not exceeding 240 days of
privilege leave to his credit as on the date of his death.
Provided also that where an officer resigns from service on or after 1st April 2001 after giving due
notice as in sub regulation (2) of Regulation 20, he may be paid a sum equivalent to the emoluments in
respect of privilege leave to the extent of half of such leave to his credit on the date of cessation of
service, subject to maximum of 120 days.
Clarification
For the purpose of calculation, the emoluments payable at the time of death or retirement will be taken
as the basis.
Leave encashment shall be allowed to those officers, retiring on reaching the age of superannuation,
retiring voluntarily or who have been compulsorily retired from the Bank’s service or resigning from the
service of the Bank after giving due notice as in sub regulation (2) of Regulation 20.
RECALL FOR DUTY
An officer on leave may be recalled to duty by the competent authority whenever the Bank deems fit to
do so. If the officer is at that time out of station, he shall be eligible to be paid the actual expenses
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incurred by him and the members of his family for coming back to the station. If the officer and
the members of his family go back to the same station from which he was called, he shall be eligible to
be paid the actual expenses incurred for the return journey also.
Clarification
In the above event, the journey period (both inward and outward) shall be taken as period spent on
duty. If an officer is availing of Leave Travel Concession during that period, it will be allowed to be
carried over. However the Bank will, as far as possible, offer him leave so as to enable him to avail LTC
during the same span of LTC block. In addition to travelling expenses in such cases the officer
concerned will be eligible to halting allowance as may be applicable to him for the inward journey to his
place of posting.
The family members should generally accompany the officer when he is recalled to duty, otherwise
traveling expenses for members of the family will not be reimbursed. The advance against LTC, if any,
shall be adjusted by the officer immediately on his reporting for duty.
FURNISHING THE LEAVE ADDRESS TO THE BANK
An officer, who has been sanctioned leave and leaves his place of duty, shall furnish to the bank, the
address at which he can be contacted while out of station.
RULES FOR LEAVING STATION
No officer should leave the station of his posting without prior permission of the Competent Authority.
Such permission is necessary even for leaving the station on weekly offs and other holidays.
Incumbents Incharge are required to stay at the stations of their posting. In case of emergency or
unforeseen circumstances, an Incumbent Incharge may leave station after making satisfactory
arrangement during his absence but he should inform his Regional Manager immediately, the reason
for his inability to seek his prior permission, the arrangements made by him during his absence and
also give his address during his absence from station. Such leave address should also be left with his
office while leaving station.
SABBATICAL LEAVE SCHEME
Please refer PD circular no.1756 dated 29.09.2000 for detailed guidelines of the scheme.
LEAVE TO PART TIME OFFICERS
Part Time Officers appointed in the Bank who attend office daily, shall be entitled to consolidated leave
of 21 days in a calendar year with remuneration.
Special leave to Office Bearers of All India Officers Organisation
Special Leave will be allowed to certain representatives of Officers Association for attending meeting
and conference of their Organization as per the following limits:
i) Office Bearers of the All India Bank Officers Upto 21 days in a

Confederation/All India Bank Officers’ calendar year.
Association/ Indian National Bank Officers’
Congress.
ii) Central Committee members of All India Upto 17 days in a
Banks Officers Confederation / All India Banks calendar year.
Officers Association/ Indian National Bank
Officers Congress.
i Office Bearers of the Executive Committee of Upto 7 days in a
ii) the State or Regional Organization, affiliated calendar year
to the All India Banks Officers Confederation /
All India Banks Officers Association/ Indian
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National Bank Officers’ Congress.
iv President & Secretary of the Zones of Upto 7 days in a
) AIPNBOA (Regional level Bodies) calendar year
“Provided that an officer employee falling under more than one of the above categories will be entitled
to claim only the highest quantum of leave under any of the categories under which he falls.”
Powers to sanction the Special Leave to President & Secretary of AIPNBOA (Regional level Bodies) will
be exercised by the concerned Regional Manager / AGM of ELBs / Chief Managers of VLBs.
The branches / offices may take up the matter with their respective Regional Office / Zonal Office and
HO Divisions may take up with HRD Division for allowing the above facility of Special Leave to the
representatives of All India Officers Organization.
GENERAL LEAVE RULES
Leave of any kind cannot be claimed as of right. When the exigencies of the services require, discretion
to refuse / defer or revoke leave of any kind is reserved by the Authority empowered to grant it.
All kinds of leave will be reckoned in a calendar year, i.e. January to December, every year and credit
will be afforded on the 1st day of January every year. However where an officer joins service or is due
to retire in the middle of a calendar year, the proportionate credit in respect of pro-rata Privilege Leave
and Sick Leave will be allowed to him.
An Officer, who desires to obtain leave of absence other than Casual leave, shall apply in writing and
obtain prior sanction of the Competent Authority before availing leave, except in urgent cases or
unforeseen circumstances including illness when it is not possible to do so. Under such circumstances
information may be sent to the Competent Authority for such leave and the same may be applied for
post facto sanction immediately on resuming duties.
Generally applications for Privilege leave shall be made not less than one month before the date from
which the leave is to commence and the Competent Authority shall communicate the decision as soon
as practicable and in case of an urgent nature immediately. When the leave is sanctioned, the date
of commencement of the leave and the date on which the officer will have to resume duty shall
generally be intimated to the officer.
Officers desirous of availing leave while on tour (within the country or abroad) should take prior
sanction of leave from the Competent Authority. Otherwise such leave will be treated as unauthorized
absence from duties. Officers availing leave during tour will not be entitled to halting allowance
(lodging & boarding charges) for the period of such leave.
If an officer after proceeding on leave desires an extension thereof, he shall make an application in
writing to the Competent Authority. Such application should state the full postal and telegraphic
address of the officer and should be made in sufficient time to enable the Competent Authority to
consider the application and send a reply to him before the expiry of the leave desired to be extended.
A reply either of grant or refusal of extension shall be sent to the Officer at the address given by him.
An officer who overstays his leave (except under circumstances beyond his control, for which he
tenders a satisfactory explanation) shall not be paid his salary and allowance and shall further render
himself liable to such disciplinary action as the Bank may deem fit.
An officer on leave will not be entitled to return to duty before the expiry of the period of leave granted
to him unless he is permitted to do so by the Authority which granted him leave.
An officer on leave shall unless otherwise instructed to the contrary, return for duty to the place at
which he was last posted (at the time of granting the leave).
The Competent Authority may require an officer who has availed himself of leave for reasons of health
to produce a medical certificate of fitness before he resumes duty.
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No leave shall be granted to an officer under suspension. However if any suspension period is treated
as period spent on duty by specific order of Disciplinary Authority, the officer will be eligible to
accumulate privilege leave in excess of 240 days, subject to the condition that such accumulated leave
in excess of 240 days should be proportionate only to the period spent under suspension by the Officer,
until such time the Bank is in a position to grant him privilege leave.
The Bank for this purpose shall mean and include ‘Competent Authority’ empowered to grant leave to
officer staff.
On promotion from clerical cadre, an officer will be permitted to carry over accumulated leave balance
as on the date of promotion.
An officer proceeding on leave shall hand over charge of his post at the close of last working day
preceding the day on which he proceeds on leave. His leave shall be considered to commence from the
next succeeding working day and end on the last working day preceding that upon which he reports for
duty.
In the case of an officer availing leave in the months of December and January, the balance of leave
availed in January and onwards should be debited only after affording credit as on 1st January.
No advance leave is admissible.
The Pro rata credit of the Privilege Leave earned by the officer till the date of availment may be
allowed in the following circumstances: -
a) Self-marriage.
b) Sickness of the officer duly supported by an acceptable medical certificate.
c) Deaths of near relative, i.e. father, mother, spouse, child, etc.
The accrual of leave should be done in the above exceptional cases and not as a matter of routine.
23. SPLIT DUTY ALLOWANCE :

Rs.125/- p.m. if the working hours during a day are split with a minimum interval of 2 hours.
24. RETIREMENT
 On attainment of 60 years of age,
Every Officer shall retire from the service on the afternoon of the last day of the month in which he
attains the age of 60 years provided that the officer whose date of birth is 1st of month, shall retire
from the service on the afternoon of the last day of the preceding month on attaining the age of 60
years.
25. NORMS FOR CATEGORISATION OF BRANCHES
Category of Branch Average aggregate Incumbency

deposits and advances
during the last two years
Small Branches Below Rs. 2 crores Scale 1

Medium/Main Branches Rs. 2 Crores and above but Scale II
at State below Rs. 15 crores
Large Branches Rs. 15 crores and above but Scale III
below Rs. 75 crores
Very Large Branches Rs. 75 crores and above but Scale IV
below Rs. 150 crores
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Exceptionally Large Rs 150 crores and above Scale V
CHANGE IN APPRAISING AUTHORITY/REVIEWING AUTHORITY

CONSEQUENT UPON RESTRUCTURING OF THE BANK FROM
4-TIER TO 3-TIER
AS PER HRD CIR.NO. 553 DATED 26.05.2009
Sr.N Cadre Appraising Authority Reviewing Authority
o.
1. Officers in JMG - Manager in MMG Scale- Circle Head
scale I II/III
- In case Incumbent Incharge Chief Manager of ELBs /
is in JMG Scale-I, VLBs / HO Divisions
Appraising Authority will be
nd
2 man of Circle Office but
PAF to be submitted through
Incumbent.
nd
OIC in JMGS-I 2 man in Circle Office Circle Head
nd
Faculty Member in 2 man in Training College Chief Manager CSC /
JMG Scale 1 Training Manager (Scale-
IV)
nd
2. MMG Scale II 2 man in Circle Office Circle Head
Chief Manager / AGM in
administrative office Circle Head in COs/
Departmental Head in other
administrative offices.
nd
3 MMG Scale III Incumbent of VLBs / ELBs / 2 Circle Head
man in CO AGM /DGM in
Chief Manager / AGM in administrative office
administrative office
Training Manager Chief / AGM in CSC Principal of Training
at ZTC in MMG College/ GM Training
Scale-Ill
Faculty Member in Principal of RSC/ZTC GM-Training

MMG Scale
II / I I I at ZTC/ Chief/AGM of CSC
RSC/CSC
Lead Bank Officer Circle Head GM-PS&LB
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4 RDM, RRB Chairman-RRB (Scale V/VI) GM-PS&LB
SMG Scale IV
a) Incumbent in - Circle Head (AGM / DGM) a, b and c :
Scale-IV - AGM/DGM of ELB - CH (if GM), otherwise,
b) In ELB - Circle Head (AGM/DGM) GM – HRD
c) In CO - Divisional Head (AGM/DGM) d:
d) In HO - GM incharge of the
Division, otherwise,
GM-HRD
Faculty Members Vice Principal of CSC in Scale
of RSC/CSC in V/VI, otherwise Principal GM-Training.
SMG Scale-IV (AGM/DGM) of CSC
Principal of RSC Vice Principal of CSC in Scale GM-Training

in SMG Scale-IV V/VI, otherwise Principal
(AGM/DGM) of CSC
Chairman, RRB in DGM-PS&LB GM-PS&LB

SMG Scale-IV
5 SMG Scale V
a) Incumbent of (a) and (b)
ELB - CH (DGM/GM), otherwise, GM- ED
b) In CO (CH or HRD
otherwise) c) GM – Incharge of the Division
c) In HO d) GM – Training
d)Principal of
RSC/CSC
e) Chairman, RRB e) DGM/GM (PS&LB)
6 TEG Scale VI
a) Circle Head a) General Manager – HRD ED/CMD
b) Principal of b) GM – Training
RSC/CSC c) GM – Incharge of the Division
c) In HO d) General Manager-PS&LB
d) Chairman, RRB
In addition to the Appraising Authority/Reviewing Authority the appraisal would

be submitted by the appraisee to the Reporting Authority which has not been specified
by designation and for this purpose the Reporting Authority would be the immediate next
superior to whom the appraisee is reporting. In case the appraisee is
directly reporting to the Appraising Authority, the PAF would be submitted directly to the
Appraising Authority.
PROMOTION POLICY FOR OFFICERS
REVISED PROMOTION POLICY FOR OFFICERS UPTO SMG SCALE-IV.
AS PER HRD CIR. NO.516 DATED 19.02.2009
In terms of Regulation 17 of PNB (Officers’) Service Regulations,

1979 and having regard to the guidelines of the Government, the Board of
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Directors lays down the following policy for promotion of officers in the
Bank :-
i) This policy shall be called PNB Officers Promotion Policy, 2009.
2. OFFICERS COVERED UNDER THE POLICY : This policy applies to

promotions from JMG Scale-I to MMG Scale-II, MMG Scale-II to MMG Scale-
III and MMG Scale-III to SMG Scale-IV.
h) ‘Officer’ means a person fitted into or promoted to or appointed to in any of the grades specified
in Regulation 4 of PNB (Officers’) Service Regulations, 1979 and any other person, who
immediately prior to the appointed date was an Officer of the bank and shall also include any
Specialist or Technical person as fitted or promoted or appointed and any other employee to
whom any of the Regulations under PNB (Officers’) Service Regulations, 1979 has been made or
may be applicable under Regulation-2 of the said Service regulations.
i) ‘Year’ means a continuous period of 12 months.
j) ‘Financial Year’ means the period commencing from the Ist day of April of a year and ending with the
31st day of March of the next year.
4. All promotions from one scale to another shall be merit based and be
made according to the vacancies in respective scale / grade as per
Manpower Plan approved by Board.
5. SELECTION PROCESS FOR PROMOTION FROM JMG SCALE-I TO

MMG SCALE-II
The vacancies in MMG Scale-II shall be filled up by promotion from JMG

Scale-I through the two channels, described below :-
a. Channel-I (Interview Channel)
40% of the vacancies shall be filled up through this channel.
Under this channel, all officers who have completed 7 years of service
in JMG Scale-I shall be eligible to apply. From amongst the applicants,
who qualify the On-Line Computer Literacy and CBS Awareness Test,
the number of candidates to be called for the interview in order of
inter-se seniority shall be determined in terms of the procedure given
in Clause-10 ‘Number of candidates to be considered for promotion’.
The selection of candidates shall be done on the basis of the following

parameters :-
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PARAMETERS MAXIMUM
MARKS
Performance 60 Marks
Interview 30 Marks / 40*(*) For Specialist

Officers.
Branch experience 10 Marks (Two marks for each

completed year of service in the
branches in the existing
scale).
(Two additional marks for each

completed year of service as Incumbent
of the Branch/posting in the hard area, as

identified by the Central government, in the
existing scale within the over all these 10 marks).
Total 100
Performance (60 Marks) : The marks for the performance of the 5

preceding years would be reckoned. The weightage for PAF
parameters shall be assigned as under :-
The maximum marks for PAF provided in the promotion policy multiplied by total marks obtained in the
5 relevant PAFs divided by 500.
Illustration :
For example the marks obtained during the previous five years are as under :
First Year PAF Marks - 69
2nd year PAF Marks - 56
3rd year PAF Marks - 85
4th year PAF Marks - 62
5th year PAF Marks - 78
Total 05 years PAF marks - 350
Weightage to PAF Parameter in selection process shall be provided as Under :
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60 x 350 = 42 marks
500
In respect of officers who remain under suspension for more than six
months, in any of the financial years, their performance for the year(s) shall be
treated as Average / Satisfactory with lowest marks.
In case the period of suspension is for six months or less, the

performance for the remaining period shall be treated as performance for
the entire year.
The same procedure may be followed in respect of officers under

termination for more than six months and subsequent reinstatement as
per the orders of the Appellate / Reviewing Authority.
INTERVIEW : There will be no minimum qualifying marks in the

Interview.
An Officer who is not selected through this Channel shall not be

disqualified for consideration under Channel-II (Written Test Channel)
mentioned below.
b. Channel-II (Written Test Channel)
60% of the vacancies in MMG Scale-II shall be filled up through this

Channel. Under this channel, all officers who have completed 3 years of
service in JMG Scale-I shall be eligible to appear in the written test after
qualifying the On-Line Computer Literacy and CBS Awareness Test.

parameters :-
PARAMETERS MAXIMUM MARKS MINIMUM QUALIFYING MARKS
Written Test 100/110* Marks 40% Marks in individual paper
(Part ‘A’ & ‘B’ and 50% in aggregate for
of 50 marks each, General candidates and 30% &
Part ‘B’ would be 40% respectively for SC/ST
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for 60 Marks for candidates.
Specialist Officers).
(*) For Specialist Officers
Branch experience 10 Marks (Two marks for each
completed year of service in the
branches in the existing scale).
(Two additional marks for each
completed year of service as Incumbent
of the Branch/posting in the hard area , as
identified by the Central government, in the
existing scale within the over all these
10 marks).
Total 170
WRITTEN TEST (100/110 Marks)
The written Test will be in 2 parts.
PART-A (50 Marks) – Law & Practice of Banking and Bank’s book of instructions/internal
guidelines/ circulars relating to banking routine. including CBS.
PART-B (50 Marks) – Govt./Bank’s Credit/Foreign Exchange policies/

internal guidelines, general awareness and corporate level policies
including IT relating to all the spheres of Banking, Economics &
Management.
Part-B (60 Marks) for Specialist Officers – Questions, Policies /

Internal Guidelines pertaining to the relevant field of Specialization,
general awareness relating to the spheres of Economics, Banking and
Management.
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The written test will be objective type. Broad area of coverage of
written test syllabus for each written test channel of promotion will be
communicated through the Promotion Circular issued for each selection.
10% of the portion will be based on general awareness.
Performance (60 Marks) : The marks for the performance of the

3 preceding years would be reckoned. The maximum marks for PAF
provided in the promotion policy multiplied by total marks obtained in the 3
relevant PAFs divided by 300.
The weightage for PAF parameters shall be assigned as illustrated in Para 5(a) herein before.
An Officer who is not selected through this channel, shall not be disqualified for consideration under Channel-I
(Interview Channel) referred to above.
6. SELECTION PROCESS FOR MMG SCALE-II TO MMG SCALE-III
The vacancies in MMG Scale-III shall be filled up by promotion from MMG Scale-
II through 2 channels, described below :-
a) Channel-I (Interview Channel)
40% of the vacancies in MMG Scale-III shall be filled up through this

channel.
Under this channel, all officers who have completed 5 years of service in
MMG Scale-II shall be eligible to apply. From amongst the applicants who
qualify the On-Line Computer Literacy and CBS Awareness Test, the
number of candidates to be called for the interview in order of inter-se
seniority shall be determined in terms of the procedure given in Clause-10
‘Number of candidates to be considered for promotion’

parameters :-
PARAMETERS MAXIMUM MARKS
Interview 30 Marks / 40*
(*) For Specialist Officers.
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Branch Experience 04 Marks (01 mark
for each completed year of service in
the branch in the existing Scale).
Branch Incumbent Experience/ 06 Marks (2 additional marks for
Posting in the Hard Areas (as each Completed year of service
Identified by the Central Govt.) as Incumbent of the branch/

Posting in the Hard Area in existing
scale).
Total 100

provided in the promotion policy multiplied by total marks obtained in the
INTERVIEW : There will be no minimum qualifying marks in the Interview.
An Officer who is not selected through this Channel shall not be disqualified for
consideration under Channel-II (Written Test Channel) mentioned below.
b. Channel-II (Written Test Channel)60% of the vacancies in MMG Scale-III shall be filled up
through this Channel. Under this Channel all Officers who have put in 3 years of service in
MMG Scale-II shall be eligible to appear in the written test after qualifying the On-Line
Computer Literacy and CBS Awareness Test.

parameters :-
PARAMETERS MAXIMUM MARKS MINIMUM QUALIFYING

MARKS
Written Test 100/110* Marks 40% Marks in individual

paper
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of 50 marks each. General candidates and
30% &
Part ‘B’ would be 40% respectively for SC/ST
for 60 marks for candidates.
Specialist Officers).
(*) For Specialist Officers
Branch experience 04 Marks (01 mark for each
completed year of service in
the branch in the existing scale).
Branch Incumbent 06 Marks (2 additional marks
Experience / Posting for each completed year of
in the Hard Areas (as service as Incumbent of the
Identified by the branch / Posting in Hard Area
Central Govt.). in existing scale).
Total 170
Written Test : 100/110 Marks
The written Test will be in 2 parts.
PART-A (50 Marks) – Law & Practice of Banking and Bank’s book of
instructions/internal guidelines/ circulars relating to banking routine
including CBS.
PART-B (50 Marks) – Govt./ Bank’s Credit / Foreign Exchange / Risk

Management / Treasury / Merchant Banking policies / internal guidelines,
general awareness and corporate level policies including IT relating to all
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the spheres of Banking, Economics & Management. The emphasis will
be comparatively more on corporate level policies, budget, monetary /
credit policy etc.
Part-B (60 Marks) for Specialist Officers - Questions, Policies /

Internal guidelines pertaining to the relevant field of specialization,
general Awareness relating to spheres of Banking, Economics &
Management.
The written test will be objective type. Broad area of coverage of written
test syllabus for each written test channel of promotion will be

In case of direct recruits to MMG Scale-II with less than 5 years of service,
their marks for PAFs would be converted to marks for PAFs for 5 years on
the basis of the average marks for preceding PAFs for assigning
weightage for PAFs.
An Officer who is not selected through this channel, shall not be disqualified for consideration under
Channel-I (Interview Channel) referred to above.
7. SELECTION PROCESS FOR MMG SCALE-III TO SMG SCALE-IV
The vacancies in SMG Scale-IV shall be filled up by promotion from MMG

Scale-III through the two channels described below :-
a. Channel-I (Interview Channel)
50% of the vacancies in SMG Scale-IV shall be filled up through this

channel.
Under this channel, all officers who have completed 5 years of service in
MMG Scale-III shall be eligible to apply. From amongst the applicants who
qualify the On-Line Computer Literacy and CBS Awareness Test, the
number of candidates to be called for the interview in order of inter-se
seniority shall be determined in terms of the procedure given in Clause-10
‘Number of candidates to be considered for promotion’.
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The selection of candidates shall be done on the basis of the
following parameters :-
PARAMETERS MAXIMUM MARKS
Completed year of service in the
branch in the existing scale).
Branch Incumbent Experience / 06 Marks (2 additional marks
Posting in the Hard Areas (as for each completed year of
Identified by the Central Govt.). service as Incumbent of the
Branch/ Posting in the Hard Areas
in existing scale).
Total 100

INTERVIEW : The minimum qualifying marks in the Interview shall

be 6 & 8 marks for mainstream & specialist officers
respectively.
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An Officer who is not selected through this Channel shall not be
disqualified for consideration under Channel-II (Written Test Channel)
mentioned below.
b. Channel-II (Written Test Channel)
50% of the vacancies in SMG Scale-IV shall be filled up through this

Channel. Under this channel, all officers who have completed 3 years of
service in MMG Scale-III shall be eligible to appear in the written test after
qualifying the On-Line Computer Literacy and CBS Awareness Test.

parameters :-
PARAMETERS MAXIMUM MARKS MINIMUM QUALIFYING MARKS
Written Test 100 Marks 40% Marks in individual paper
of 50 marks each) General candidates and 30% &
40% respectively for SC/ST
candidates.
Completed year of service in
the branch in the existing scale).
Branch Incumbent 06 Marks (2 additional marks
Experience / Posting for each completed year of
in the Hard Areas (as service as Incumbent of the
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Identified by the branch / Posting in Hard Area
Central Govt.). in existing scale).
Total 190
WRITTEN TEST (100 Marks)
The written Test will be in 2 parts, each part carrying 50 marks.
PART-A – (50 Marks) Law & Practice of Banking and Bank’s book of
instructions/internal guidelines/ circulars relating to banking routine
including CBS.
PART-B–(50 Marks) Govt./ Bank’s Credit/ Foreign Exchange/Risk

Management/Treasury/Merchant Banking policies/internal guidelines,
general awareness and corporate level policies including IT relating to all
the spheres of Banking, Economics, Management and Organizational
Behaviour. The emphasis will be comparatively more on corporate level
policies, budget, monetary / credit policy etc
PART-B (50 Marks) for Specialist Officers – Questions, Policies /

Internal guidelines pertaining to the relevant field of specialization,
general Awareness relating to spheres of Banking, Economics &
Management and Organization Behaviour.
The written test will be objective type. Broad area of coverage of written
test syllabus for each written test channel of promotion will be
Out of the candidates who qualify in the Written Test, the number of
candidates to be called for interview shall be decided on the basis of their
merit ranking in the written test and in terms of the procedure given in
Clause-10 “Number of Candidates to be considered for promotion.”

In case of direct recruits to MMG Scale-III with less than 5 years of service, their marks for PAFs would be
converted to marks for PAFs for 5 years on the basis of the average marks for preceding PAFs for assigning
weightage for PAFs.
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INTERVIEW : There will be no minimum qualifying marks for the
Interview.
An Officer, who is not selected through this channel, shall not be

disqualified for consideration under Channel-I (Interview Channel) referred
to above.
In all the Channels of promotions upto SMG Scale-IV, the officers who apply
shall have to first qualify On-Line Computer literacy & CBS Awareness Test. The
minimum qualifying marks for this test would be decided by the Chairman &
Managing Director as per his discretion after the receipt of the result every
year.
8. ELIGIBILITY :
8.1 The minimum eligibility in terms of number of years of service for

promotion from one scale to another shall be the one mentioned in clause
5 to 7 above.
The incentive for rural postings as per HRDD Circular No.383 dated
28.3.2007 would be available to Officers for promotions upto MMG Scale-
III through channel-I only.
8.2 The minimum eligibility in terms of the number of years of service for
promotion will be reckoned as on the date of issuance of circular for
promotion.
8.3 Below average performance appraisal rating in the last year of the 3
preceding years shall render an Officer in-eligible for promotion.
8.4 An Officer who is not willing and ready to move out on promotion from
the station of posting shall not be eligible to be considered for promotion.
8.5 For promotion from JMG Scale – I to MMG Scale – II, an Officer should
have put in minimum of two years of service as an Officer in a rural
branch and for promotion from MMG Scale II to MMG Scale III, an Officer
should have put in a minimum of 3 years service as an Officer in a
rural/semi-urban branch. The period of 3 years for promotion to MMG
Scale III is inclusive of 2 years of rural branch experience prescribed for
promotion from JMG Scale I to MMG Scale II.
However, those officers who do not have the requisite rural/semi-urban branch
experience, as the case may be, will also be eligible for promotion but on
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promotion to MMG Scale – II/MMG Scale – III, they would be posted in
rural/semi-urban branches for the required period.
8.6 Apart from other eligibility criteria, the main-stream officers should have two years branch experience
in Scale-II/III before promotion to Scale-IV. However, those officers who do not have the requisite two
years branch experience will also be eligible for consideration for promotion. However, on promotion to
SMG Scale-IV, they will be posted straight away to branches for completing the requisite period of two
years.
8.7 The Technical/Specialist Officers have to undergo the requisite rural/

semi-urban branch experience only when they switch over to main
stream. However otherwise there is no need for the Technical/ Specialist
Officer to undergo Rural/Semi Urban branch experience as long as they
continue as Technical/Specialist Officers.
8.8 The technical / specialist officers on promotion to SMG Scale IV will be

provided 12 weeks on the job training in branch routine and other aspects
of banking and will cease to be technical officer thereafter. They will be
liable for posting in field as well as in their area of specialization as per
the bank’s requirement.
9. RELAXATION IN ELIGIBILITY CRITERIA
The eligibility criteria in respect of minimum number of years of service

required for promotion from one scale to another may be relaxed by the Board
maximum by one year in case the number of eligible candidates is less than 3
times the number of vacancies available in the next higher grade/ scale.
10. NUMBER OF CANDIDATES TO BE CONSIDERED FOR PROMOTION

For promotions up to SMG Scale-IV, applications shall be invited from all
the eligible officers for selection process to be taken in all channels.
The number of candidates to be considered for promotion from one scale

to another shall normally be restricted to 3-4 times the number of
vacancies available in given Channel in the higher grade/scale for which
the promotions are being considered.
Provided that the Board may relax this criterion in exceptional
circumstances after recording the reasons therefore in writing. One of
such circumstances in which the relaxation could be considered is, when
the number of officers who have been superseded on the previous
occasion are eligible for consideration again with the result that the fresh
candidate in adequate number are not available for consideration. In
such a situation, the Board could consider calling additional candidates
beyond the prescribed number so that the candidates called for interview,
include at least 25% fresh candidates.
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11. OFFICERS IN TECHNICAL/SPECIALISED CATEGORIES
A technical/specialist officer is one who is recruited in a
category/discipline other than the main stream banking line for utilization
of his services in areas requiring certain technical skills or specialized
experience. All technical/specialist officers are eligible to join the main
stream banking provided they have completed 5 years of service from the
date of their appointment as technical/specialist officers. Having regard
to the needs and exigencies, the Bank may permit these officers to join
the main stream banking line or retain them in their own discipline.
Those technical/specialist officers, who do not exercise the option to join

the mainstream or who are retained in their own discipline even after
having exercised option will be provided as far as possible, adequate
promotional avenues at par with those available to the officers in the
main stream banking line. They will be considered for promotion in their
respective discipline in the higher grades upto MMG Scale III subject to
their suitability in accordance with the promotion process as applicable to
other Officers in the main stream banking.
Unless it is specifically provided otherwise, the eligibility criteria for

promotion of technical/specialist officers shall be the same as that of the
main stream officers. These officers are expected to equip themselves
with minimum basic knowledge of banking operations and procedures
thereof. For promotion, they will be subjected to the same selection
process as applicable to the officers in main stream except that Part B of
the written test shall be in the respective specialized field of the
technical/specialist officers.
12. SC/ST OFFICERS
The SC/ST candidates will be entitled to the benefit of reservations and

relaxations, if any, in accordance with the guidelines received, on the subject,
from time to time, from Ministry of Finance, Department of Economic Affairs,
Banking Division, New Delhi.
13. PREPARATION OF MERIT PANEL

a) In both the Channels of promotions from JMG Scale-I to MMG Scale-II,
MMG Scale-II to MMG Scale-III and Channel-II of promotion from MMG
Scale-III to SMG Scale-IV, the marks obtained by the officers in various
parameters prescribed, shall be aggregated and a list will be prepared
in the order of merit based on aggregate marks.
b) In case of promotion from MMG Scale-III to SMG Scale-IV (Channel-I),

for the purpose of preparing the merit list in the order of aggregate
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marks, only those candidates who secure the minimum qualifying
marks in the parameter of interview will be considered.
c) In case two or more candidates secure same number of aggregate

marks, their ranking in the merit list shall be decided on the basis of
their inter-se seniority in the existing grade/scale.
d) PANEL:
From the merit list, the Bank shall prepare a panel of selected
candidates to the extent of 125% of the estimated vacancies in the
next higher scale for which the selection is being conducted.
e) The promotions will be offered to the extent of the number of

vacancies in the order of merit. The inter-se seniority of the
candidates promoted shall remain unchanged in the next higher scale
irrespective of their ranking in the merit list. However, the
candidates from the panel, who are offered promotions
subsequently against refusals, superannuation, other exits etc. shall
rank junior to the candidates who have been promoted in the first
instance and the inter-se seniority amongst these candidates will be
maintained in the same manner as in the former case.
f) VALIDITY OF PANEL:
The panel shall be valid for a period of 15 months from the date of its
approval by the competent authority for approving the promotion. The
Chairman & Managing Director, in its discretion may extend the validity
of the panel keeping in view the exigencies.
14. COMPETENT AUTHORITY TO APPROVE PROMOTIONS AND

INTERVIEW COMMITTEES :
a) The competent COMPTENT AUTHORITY
authorities for the purpose
of approving promotions to
various scales shall be as
under :--FOR
PROMOTIONS
JMG Scale-I to MMG Scale-II Committee comprising one
Deputy General Manager and two
Assistant General Managers to be
nominated by Chief General
Manager / General Manager (HRD)
MMG Scale-II to MMG Scale- Committee comprising one Chief
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III General Manager / General
Manager and two Deputy General
Managers to be nominated by the
Executive Director
MMG Scale-III to SMG Scale- Committee comprising Chairman
IV & Managing Director, Executive
Director (Chief General Manager/
General Manager in case the post
of Executive Director is vacant)
and Chief General Manager/
General Manager. Chairman &
Managing Director to nominate
Executive Director/ Chief General
Manager/ General Manager on the
Committee.
The CMD is also authorized to change the competent authority to approve

promotions upto MMG Scale-III having regard to administrative
exigencies.
b) The following is the constitution of Interview Committees for

conducting the interviews for various levels of promotions :--
LEVEL CONSTITUTION OF INTERVIEW

COMMITTEE
JMG Scale-I to MMG Scale-IIa) Deputy General Manager/
Assistant General Manager
b) Chief Manager
c) Head Office representative not

below the rank of Chief Manager
d) SC/ST representative
The Committee to be constituted

by Chief General Manager/
General Manager(HRD)
MMG Scale-II to MMG Scale-
a) Chief General Manager / General
III Manager
b) Deputy General Manager/

Assistant General Manager
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c) Assistant General Manager(HRD)/

Chief Manager(HRD)
SC/ST representative
The Committee to be constituted

by the Executive Director
MMG Scale-III to SMG Scale-
a) Executive Director (Chief General
IV Manager/ General Manager in
case the post of Executive
Director is vacant)
b) Chief General Manager/ General

Manager
Deputy General Manager
Chairman & Managing Director to

nominate Executive Director/
Chief General Manager/ General
Manager/ Deputy General
Manager on the Committee.
i) Having regard to the number of candidates to be interviewed in a

selection process, the exigencies of Bank’s work and for other
practical difficulties the Bank may constitute more than one
interview committee at same / different locations.
ii) The competent authority shall approve the promotions strictly in

the order of merit and on the basis of procedure laid down in this
policy. Where, however, the competent authority considers in its
judgement that an officer, notwithstanding his merit ranking, is not
fit for promotion, the competent authority may exclude his name
from the merit list after recording the specific reasons for reaching
such judgement. The reasons so recorded would be communicated.
iii) All promotions will be made only prospectively. In case, the

implementation of promotion policy is delayed due to unavoidable
reasons, promotions can be effected from a date not earlier than the
date on which the competent authority has cleared the promotions.
15. PERFORMANCE APPRAISAL
This shall be governed by relevant prevailing guidelines.
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16. INTERVIEW
In all the promotions covered under this policy, the Interview Committee
would make an overall assessment of the candidates on the basis of job
knowledge, communication skill, conceptual ability, leadership qualities,
decision making and overall personality. However, there shall be no
distinct allocation of marks of these components.
17. COMMUNICATION OF WRITTEN TEST MARKS AND DISCLOSURE OF

CUT OFF MARKS
Written test marks will be declared in respect of all the candidates who
appear in the written test. However, written test marks will not be
declared in respect of those candidates whose cases are covered under
Sealed Cover Procedure.
The cut off marks i.e., total marks secured by the last candidate approved
on the basis of merit (excluding the candidates qualifying through zone of
consideration) wherever applicable, will be declared in respect of both the
Channels of promotions to the concerned candidates only.
18. PROBATION
An officer on promotion from one scale / grade to another scale/ grade

shall be on probation for a period of one year. On expiry of this period, he
may be confirmed or his probation be extended or he be reverted by the
authority approving such promotion on the basis of his performance
during the period of probation.
19. CONSEQUENCES ARISING OUT OF IMPOSITION OF PENALTY:
(i) An officer who has been imposed two minor penalties during the
preceding 3 years will not be eligible for promotion for a period of one
year from the date on which the second minor penalty was imposed.
(ii) An officer who has been imposed more than two minor penalties or one
major penalty during the preceding 3 years will not be eligible for
promotion for a period of two years from the date on which the third
minor or major penalty was imposed.
(iii) The eligibility or otherwise, on account of imposition of penalties referred

to above, shall be reckoned as on the date of initiation of relevant
selection process.
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To illustrate, in case an officer has been inflicted 2nd minor penalty or a
major penalty on 18.02.2008, he would become eligible to apply for
promotion in case the circular for promotion is issued on or after
18.02.2009 / 18.02.2010 respectively.
(iv) In case an officer is otherwise eligible and his case has been approved
for promotion by the Competent Authority for approving promotions, but
he has been awarded minor penalty of ‘withholding of promotion’, his
promotion will be released only after the expiry of the stipulated period
for which the promotion has been withheld by the Disciplinary Authority.
20. CONSEQUENCES OF NOT APPLYING IN CHANNEL-I, ABSENCE IN INTERVIEW, NON-

APPROVAL AND REFUSAL TO ACCEPT PROMOTION:
(i) An Officer, who is otherwise eligible to be considered for promotion, does

not apply to be considered for promotion to next grade / scale through
Channel-I for 3 times, shall be treated in the same manner as an officer
who has not been selected for promotion.
(ii) With effect from the ensuing process, if an officer remains absent from
the interview, which is one of the parameters for selection processes,
without valid reasons, he shall be treated in the same manner as an
officer who has not been selected for promotion.
(iii) If an Officer is ultimately not selected for promotion in any selection,

including the selection in the existing policy, he will be eligible to
participate in the next two selections. If an officer is not selected for
promotion in three successive selections, he will be eligible for
consideration after a gap of one year. Thereafter, for every successive
selection there shall be a gap of two years for becoming eligible for
consideration. The period of one/two years shall be reckoned from the
date of approval of the panel by the Competent Authority.
However, the above debar clause for non-selection would be imposed for
selection process in Channel-I (Interview Channel) only and is not made
applicable for selection through Channel II (Written Test Channel) with the
stipulation that officers debarred in case of Channel-I on the above
grounds, shall be eligible for selection through Channel-II.
Debars, if any, resulting out of non-selection in the earlier selections held

in terms of earlier Promotion Policy will remain applicable, so far it relates
to interview channel. However, the past debar on this account will be
ignored as a one time exception.
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(iv) An officer who refuses to accept promotion in the higher grade will be
eligible for consideration for promotion after a gap of two years from the
date of refusal.
Debar in case of refusal under any channel will be applicable for all
promotions under all the channels of selection up to SMG Scale-IV.
(v) An officer who seeks reversion after accepting the promotion will be
eligible for consideration for promotion after a gap of two years from the
date of reversion.
(vi) The debars in the earlier promotion policy on account of refusal/reversion

would remain applicable.
21. SEALED COVER PROCEDURE
(1) Officers who are otherwise eligible for promotion but are either:
- under suspension; or
- in respect of whom a charge sheet for major penalty has been

issued and the disciplinary proceedings are pending; or
- In respect of whom a charge sheet for minor penalty has been

issued and the Disciplinary Proceedings are pending and the Officer
had been imposed other minor penalty during the preceding 3
years; or
- in respect of whom prosecution for criminal charge is pending;
will be eligible for participating in the selection process but their result
shall be kept in Sealed Cover.
(2) For the said purpose, the procedure described below shall be followed:
2.1) An officer in whose case ‘Sealed Cover Procedure’ is attracted, the

findings of the Interview Committee shall be recorded in respect of
such officer in a separate Interview Evaluation Sheet, which shall be
signed by all the members of the Interview Committee and the
Interview Evaluation Sheet shall be kept in a Sealed Cover which
shall be superscribed as……
“Interview Evaluation Sheet of Shri ………. for promotion………
(specify grade and scale)”
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“Date of interview………….”
“Place of interview…………”
2.2) Under written test channel, Score-sheet of those officers whose

results attract sealed cover procedure as per the policy, will be kept
under sealed cover after recording the written test marks and marks
obtained under other selection parameters in the score-sheet.
Score-sheet will be duly authenticated by the AGM/Chief-HRD.
2.3) In the main Interview Evaluation Sheet, the entry against the name
of the officer falling under any of the above categories, shall be
recorded as ‘Interview Evaluation Sheet attached in sealed
envelope.’ The Sealed Cover shall be kept under the custody of the
Chief-HRD/AGM-HRD, Head Office, New Delhi.
2.4) The procedure outlined above, will be followed for the subsequent
Selections also till the disciplinary / criminal proceeding against the
officer concerned, is concluded.
2.5) As and when disciplinary or other proceedings instituted against

such an officer are completed, resulting in his exoneration, the
Sealed Cover(s) shall be opened one by one, in seriatim and after
adding the marks obtained by him in various parameters, if his
merit position falls above the cut-off point in the panel pertaining to
any of the concerned Selections, his case shall be considered by the
Competent Authority at Head Office to approve promotion and if
finally approved for promotion, he shall be given notional promotion
at par with officers of his seniority in the concerned Selection.
However, he will not be entitled to receive any arrears on account of
his notional promotion. On the contrary, if the proceedings
culminate in imposition of any punishment, his case shall be dealt
as under:
a) If Minor penalty is imposed and if no other penalty had been

imposed during the 3 years preceding the date on which this
punishment was imposed, in this case also the Sealed Cover
will be opened and his case will be considered by the
Competent Authority in terms of procedure described above.
However, if the minor penalty imposed is of withholding of
promotion, then, if otherwise approved for promotion, the
promotion shall be released only after the expiry of the period
stipulated by the Disciplinary Authority.
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Further, if he had already been imposed another Minor
penalty during the preceding 3 years, he shall be treated as
not eligible for promotion and the Sealed Cover shall be
cancelled. The period of one year stipulated in Clause-19 shall
be reckoned from the date of interview, the result of which was
kept in sealed cover.
b) If the proceedings culminate in imposition of Major penalty,

the Sealed Cover shall not be opened and the officer shall be
treated as not eligible for promotion. The period of 2 years
stipulated in Clause-19 shall be reckoned from the date of
interview, the result of which was kept in Sealed Cover.
c) An officer who has been approved for promotion by the

Competent Authority but in whose case any of the
circumstances mentioned in Clause-21.1 supra above arises
after he has been interviewed by the Interview Committee, but
before he has been offered promotion in accordance with the
approval accorded by the Competent Authority for approving
promotions, it will be considered as if his case has also been
placed in a Sealed Cover. His case shall be reconsidered after
conclusion of the said disciplinary / prosecution proceedings
having regard to the procedure laid down herein above and
provisions pertaining to ‘Sealed Cover Procedure’ shall be
applicable in his case also.
22. PERIODICAL REVIEW OF SEALED COVER CASES
(1) HRD Division at Head Office shall ensure that the disciplinary or criminal
proceedings instituted against any officer are not unduly prolonged and
all efforts to finalize expeditiously the proceedings should be made so
that the need for keeping the case of an officer in a Sealed Cover is
limited to the barest minimum. HRD Division should review
comprehensively the cases of officers whose cases for promotion to a
higher grade have been kept in a Sealed Cover on the expiry of six
months from the date of conclusion of Selection process. Such review
shall be placed before the Competent Authority who shall take decision as
to continuance or otherwise of the Sealed Cover. The review shall
continue until the case is finally decided. The review should, inter-alia,
cover the progress made in the disciplinary / criminal proceedings and
further measures to be taken to expedite their completion.
(2) In spite of six monthly review referred to above, there may be some
cases where the disciplinary / criminal proceedings against the officer are
not concluded even after the expiry of 2 years from the date of
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completion of Selection process in which the result was kept in Sealed
Cover. In such a situation, the Competent Authority to approve promotion
to higher grade may review the cases of an officer provided he is not
under suspension to consider desirability of giving him provisional
promotion keeping in view the following aspects:
a) Whether the promotion of the officer will be against public interest;
b) Whether the charges are grave enough to warrant continued denial

of promotion;
c) Whether there is any likelihood of the case coming to a conclusion

in the near future;
d) Whether the delay in the finalization of the proceedings,

departmental or in a court of law, is not directly or indirectly
attributable to the officer concerned; and
e) Whether there is any likelihood of misuse of official position which

the officer may occupy after provisional promotion which may
adversely affect the conduct of the departmental case or criminal
prosecution.
(3) The authority concerned shall consult the Central Bureau of Investigation
and take their views into account where the disciplinary proceedings or
criminal proceedings arose out of the investigations conducted by the
Bureau.
(4) In case the Competent Authority comes to the conclusion that it would
not be against the public interest to allow provisional promotion to the
officer concerned, his case may be considered in the normal course in the
next Selection after the expiry of 2 years period to decide whether the
officer is suitable for promotion on provisional basis. If the officer is
considered for provisional promotion, the Competent Authority should
make its assessment on the basis of the totality of the individual’s record
of service without taking into account the pending disciplinary / criminal
proceedings against him.
(5) After a decision is taken to promote the officer on provisional basis, the
order of promotion may be issued making it clear in the order itself that:
a) the promotion is being made on purely provisional basis and the

provisional promotion will not confer any right for regular promotion;
and
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b) the promotion shall be “until further orders’. It should also
be indicated in the order that the bank reserves the right to cancel
the provisional promotion and revert the officer at any time to the
post from which he was promoted.
c) However, after provisional promotion, if the officer is exonerated in

the departmental proceedings or acquitted in the criminal
proceedings, he shall be treated in the same manner as if he was
exonerated earlier and the procedure as indicated at para 21.2.5
shall be followed in his case.
(6) In case if the officer concerned is not acquitted on merits in the criminal
proceedings but purely on technical grounds and if the bank either
proposes to take up the matter to higher court or to proceed against him
departmentally or if the officer is not exonerated in the departmental
proceedings, the provisional promotion granted to him will be cancelled
and he shall be reverted to the post from which he was promoted on
provisional basis.
23. APPEAL PROCEDURE:
(i) Any officer who feels that his case for promotion under Channel-I
(Interview Channel) and Channel-II (Written Test) having parameter of
Interview as well, has not been dealt with properly, may appeal to the
Chairman & Managing Director or the Executive Director within 45 days
from the date of declaration of the result at various Circle Offices.
(ii) On receipt of an appeal the Appellate Authority shall constitute a 3

member Committee, which shall not be below the rank of the Interview
Committee, to process the appeal,. The processing committee, so
constituted, if necessary, may call the appellant for a personal hearing.
The processing committee will submit its recommendations to the
Appellate Authority.
(iii) The appeals shall be decided preferably within a period of three months
from the date of their receipt. The decision of the Appellate Authority in
respect of the appeal is final and there shall be no review of the decision.
(iv) An Officer approved for promotion to the grade / scale on appeal may be fitted
in that grade / scale with effect from the notional date of placement of that
batch in which he was approved. However, such officer will not be entitled to
receive any arrears on account of his notional promotion.
(v) There shall not be appeal procedure so far it relates to selection processes
held under other channel involving written test only.
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(vi) However, officers may submit their representation through proper
channel for re-totalling of marks obtained under various selection parameters
within 30 days of the date of declaration of the result.
(vii) The re-verification status will be informed to the candidates through proper
channel within a maximum period of 03 months.
***
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26. SAFE FURNITURE & FIXTURE (RESIDENTIAL)

As per Cir N0 GAD 03/09 Dated 18.03.2009
The revised residential SFF limits vis-à-vis existing limits are as under:-
Scale Existing Limits Revised Limits

I 25000 40000
I Dy.Manager 30,000 50,000
II 42,000 70,000
III 54,000 85,000
IV Rs.72000 + One Desert Cooler 1,25,000+1 cooler
V Rs. 90,000/- + one Desert Cooler 1,50,000+1 cooler
VI Rs. 110000/- +One Desert Cooler 2,00,000+1 AC
+ 1 AC (upto 1.5 ton)
VII` Rs. 1,80,000 +One Desert Cooler 3,25,000+ 2 ACs
+ 1 AC (upto 1.5 ton)
The Officers can avail only items as per their choice/ selection within the permissible maximum
limits, as mentioned above and can avail only the other items within their additional/ enhanced
limit. No replacement of items, provided earlier will be allowed except on completion of life time
of items (including Curtains) as enhancement of units’ costs are made keeping in view the
present market value of these SFF items.
1. Permissible SFF items at the residence of all officers:
Existing Guidelines Revised Guidelines
The bank has drawn a list of The existing vis-à-vis the revised cost of
permissible SFF items permissible SFF items with quantity and
alongwith their quantity and maximum unit costs of items is given in
maximum price limit per unit Annexure I for Officers in Scale IV and above
for Metro/State Capitals & and in Annexure II for Officers in Scale I to III.
Other ‘A’ class cities and other The revised list is common for all places i.e.
places for Scale 1 to III, and there is no different unit price for Metros and
Scale-IV and above. other centers.
III. Purchase of SFF items by retiring officers:
Retiring officers may be At the time of retirement/ voluntary retirement,

permitted to retain the furniture if an officer has put in more than five years of
items on the following rates:- service from the date of availment of facility,
1. If the furniture has been in furniture may be transferred to him on a cost of
use for 5 years or more but 20% of purchase value or remaining book
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less than 7 years - 50% of value, whichever is higher.
original value or book value, However, if an officer is retired/ voluntarily
whichever is higher. retired within 5 years from the date of availment
2. If the furniture has been in of facility, furniture may be transferred to him
use for 7 years or more but on a cost of 50% of purchase value or remaining
less than 10 years – 40% of book value whichever is higher.
the original cost or book If the officers feel inconvenient in purchasing
value, whichever is higher. the items on retirement, the related items may be
3. If the furniture has been in surrendered to the issuing office with
use for 10 years or more – justification.
25% of original cost or book However, at the time of removal/ dismissal from
value, whichever is higher. the Bank service, officer will not be allowed to
purchase the availed SFF items in any case.
1. Eligibility for providing residential furniture to officers:
Existing guidelines Revised Guidelines
All officers in MMG Scale-II and above and Officers in All officers in MMG
Scale-I, designated as Officer Incharge/Dy. Managers and Scale II & above, all
eligible JMG Scale-I other than Dy. Manager/Officer confirmed Scale I
Incharge under Categtory “A”, are entitled for residential Officers and existing
furniture, provided they are residing in eligible officers in JMG
- Bank’s accommodation Scale I, as per Category
- Leased accommodation “A’ of the existing
- Their own houses owned by themselves or their spouse guidelines, shall be
or dependent children, who are otherwise entitled to eligible for furniture
residential accommodation facility irrespective of
- Who are residing in rented houses and claiming HRA on their residential status
rent receipt basis. i.e. officers getting fixed
HRA are also entitled
Category ‘A’ for residential furniture.
1. Those clerks/special assistants, who on promotion as
officer and officers in Scale-I, who are posted to However, while
deficit/difficult areas, such as, Bihar, Himachal providing SFF items to
Pradesh and Jammu & Kashmir (except Simla, all the directly
Dharamshala, Srinagar, Jammu & Distt. HQs of recruited officers in
Himachal Pradesh and Jammu & Kashmir). JMG Scale I to SMG
2. Officers promoted from clerical cadre or transferred in Scale V Officers, an
the same cadre from any part of the country to Major A undertaking has to be
class city. taken from them about
not leaving the Bank
3. Those officers, who are transferred in terms of
before completing 5
guidelines for officers staff in the same cadre
years of service as an
within/outside the Circle beyond the distance of 300
Officer/ Manager/
KMs.
Executive in the Bank.
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4. Officers promoted from clerical cadre, who agree to In exceptional cases, if
continue in the transferee Circle for a minimum period they are allowed to
of one year, even after becoming eligible for transfer leave the Bank’s
back to the Circle from where they were transferred on service, they will have
promotion. to pay full cost of SFF
5. Those officers, who are posted as Inspectors’ items i.e. the cost at
Assistants. which the SFF items
have been provided to
6. Those officers, who are posted to project Areas, where
them.
no house rent facility has been granted.
2. Replacement of Inverter Battery/ Batteries:
The competent authority may Whenever an officer is provided inverter with

permit replacement of battery for battery, either supplied by the Bank or purchased
inverter provided at the residence by the officer under Bank’s furniture & fixture
of eligible officers after every 30 scheme, the battery may be allowed to be
months from the date of its replaced after 30 months (if necessary) from the
purchase, if necessary. date of purchase on a cost ceiling of Rs.9000/-
or replacement cost, whichever is lower, under
The battery should have warranty buy-back system of the existing Battery/
of 30 months from the inverter batteries. The said limit of one battery will be
supplier, which shall be a applicable for officers upto Scale III. Officers in
condition at the time of purchase Scale IV and above may avail the limit of two
of inverter. Batteries i.e. Rs.18,000/- only.
3. Carrying of availed SFF items on Request Transfer
On request transfer, the Officers will have to carry the SFF items on their own cost and in no case
these items will be surrendered at the transferor office. However, in extremely exceptional
circumstances/ selective merit cases, the permission may be granted with the approval of
Executive Director.
4. Keeping the SFF items at place of posting/ family headquarter:
The officers may be allowed to keep SFF items at the place of posting and / or family HQ, as per
their choice. However, for controlling purpose, the SFF items will be capitalized at the place of
posting of the officer.
The revised guidelines shall be effective from 1st April, 2009.
The comprehensive guidelines, incorporating the above modifications are given in Annexure – III.
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List of permissible SFF items to Officers in Scale IV and above
S. NAME OF ITEMS QTY. EXISTING MAX. REVISED MAX.
No. PRICE LIMIT PRICE LIMIT #
1. Sofa Set 1 12000 to 15000 25000
2. Bed (wooden) 4 *4500 *8000
3. Bed Mattresses 4 *2200 *4000
4. Dining Table 1 5000 6500
5. Dining Chairs 6 *1500 *2000
6. Centre Table 1 2000 3000
7. Steel Almirah 1 11200 12500
8. Bed-side table 4 *1000 *1000
9. Dressing Table 1 3000 3500
10. Dressing Stool 1 800 800
11. Study Table 1 2000 2500
12. Study Chair 1 1100 1500
13. Dewan 1 2500 3000
14. Mattress for Diwan 1 2200 4000
15. Ceiling fan 48” 5 *1250 *1500
16. Geyser 1 4500 5000
17. Heat Convector 1 1500 1800
18. Desert Cooler 3 *4500 *5000
19. Folding Cots 2 *550 *750
20. Telephone table 1 750 750
21. Book Case 1 8000 15000
22. Vacuum Cleaner 1 6500 7000
23. Exhaust Fan 1 1000 1000
24. Washing Machine 1 17000 25000
25. Generator Set 1 22000 25000
26. Inverter having two batteries 22000 25000
with trolly
27. Easy Chairs 4 *750 *750
28. Water Filter 1 1000 1000
29. Curtains 1 8000 15000
30. Carpet 1 8000 8000
31. Computer Table 1 3500 4000
32. Computer chair 1 2000 2000
33. Aquaguard/ROSystem 1 7200 7500/15000
34. Crockery stand 1 2500 2500
35. Microwave oven 1 15000 15000
36. Refrigerator 1 12000 20000
37. AC (upto 1.5 Ton with 1 25000 25000
stabilizer) *
38. Food Processor/Mixer-Grinder 1 4500 4500
39. Oil Filled Heater 1 4500 5000
40. Colour TV/ LCD TV 1 20000 35000
* The amount refers to per piece.
# Inclusive of taxes, installation, cartage etc.
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List of permissible SFF items to Officers in Scale I to III
S. NAME OF ITEMS QTY. EXISTING MAX. REVISED MAX.

N. PRICE LIMIT PRICE LIMIT#
1. Sofa Set (5 Seater) 1 11000 15000
2. Bed (wooden) 4 *4500 *6000
3. Bed Mattresses 4 *2000 *3000
4. Dining Table 1 4000 5000
5. Dining Chairs 6 *1500 *2000
6. Centre Table 1 1500 2000
7. Steel Almirah 1 8500 12500
8. Bed-side table 4 *750 *750
9. Dressing Table 1 3050 3500
10. Dressing Stool 1 500
11. Study Table 1 2500
3100
12. Study Chair 1 1000
13. Dewan 1 2500 3000
14. Mattress for Diwan 1 2000 3000
15. Ceiling fan 48” 4 *1250 *1500
16. Geyser 1 4000 5000
17. Heat Convector 1 1500 1800
18. Desert Cooler 2 *4500 *5000
19. Folding Cots 2 *550 *750
20. Telephone table 1 750 750
21. Book Case 1 - 10000
22. Vacuum Cleaner 1 - 7000
23. Exhaust Fan 1 1000 1000
24. Washing Machine 1 20000 22000
25. Generator Set 1 22000 22000
26. Inverter having one Battery 1 15000 15000
with trolly
27. Easy Chairs 4 *750 *750
28. Water Filter 1 1000 1000
29. Curtains 1 6000 8000
30. Computer Table 1 5500 4000
31. Computer chair 1 2000
32. Aqua guard / RO System 1 6890 7500 / 15000

33. Crockery stand 1 2500 2500
34. Microwave oven 1 7500 15000
35. Refrigerator 1 12000 15000
36. AC (upto 1.5 Ton with 1 - 25000
stabilizer)
37. Colour TV/ LCD TV 1 - 25000
* The amount refers to per piece
1. Eligibility
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All officers in MMG Scale II & above, all confirmed Scale I Officers and existing eligible
officers in JMG Scale I, as per Category “A” (given below) shall be eligible for furniture facility
irrespective of their residential status i..e officers getting fixed HRA are also entitled for residential
furniture.
However, while providing SFF items to all directly recruited officers in JMG Scale I to SMG
Scale V Officers, an undertaking has to be taken from them about not leaving the Bank before
completing 5 years of service as an Officer/ Manager/ Executive in the Bank. In exceptional
cases, if they are allowed to leave the Bank’s service, they will have to pay full cost of SFF items
i.e. the cost at which the SFF items have been provided to them.
Category ‘A’
1. Those clerks/special assistants, who on promotion as officer and officers in Scale-I, who are
posted to deficit/difficult areas, such as, Bihar, Himachal Pradesh and Jammu & Kashmir
(except Simla, Dharamshala, Srinagar, Jammu & Distt. HQs of Himachal Pradesh and Jammu &
Kashmir).
2. Officers promoted from clerical cadre or transferred in the same cadre from any part of the
country to Major A class city.
3. Those officers, who are transferred in terms of guidelines for officers staff in the same cadre
within/outside the Circle beyond the distance of 300 KMs.
4. Officers promoted from clerical cadre, who agree to continue in the transferee Circle for a
minimum period of one year, even after becoming eligible for transfer back to the Circle from
where they were transferred on promotion.
5. Those officers, who are posted as Inspectors’ Assistants.
6. Those officers, who are posted to project Areas, where no house rent facility has been granted.
1. Permissible Limits
The limit of officers in various Scales for purchase of residential SFF items is as under: w.e.f
01.04.2009
Scale Limits
I Rs.40000
I Dy. Manager Rs.50,000
II Rs.70,000
III Rs.85,000
IV Rs.1,25,000+1 cooler
V Rs.1,50,000+1 cooler
VI Rs.2,00,000+1 AC
VII Rs.3,25,000+ 2 ACs
2. List of permissible SFF items
1. Scale IV to VII
S. No. NAME OF ITEMS QTY. MAX. PRICE LIMIT #
1. Sofa Set 1 25000
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2. Bed (wooden) 4 *8000

3. Bed Mattresses 4 *4000
4. Dining Table 1 6500
5. Dining Chairs 6 *2000
6. Centre Table 1 3000
7. Steel Almirah 1 12500
8. Bed-side table 4 *1000
9. Dressing Table 1 3500
13. Dewan 1 3000
14. Mattress for Diwan 1 4000
15. Ceiling fan 48” 5 *1500
16. Geyser 1 5000
17. Heat Convector 1 1800
18. Desert Cooler 3 *5000
19. Folding Cots 2 *750
20. Telephone table 1 750
21. Book Case 1 15000
22. Vacuum Cleaner 1 7000
23. Exhaust Fan 1 1000
24. Washing Machine 1 25000
25. Generator Set 1 25000
26. Inverter having two batteries with 25000
trolly
27. Easy Chairs 4 *750
28. Water Filter 1 1000
29. Curtains 1 15000
30. Carpet 1 8000
31. Computer Table 1 4000
33. Aqua guard/ R.O. System 1 ** 7500/15000
34. Crockery stand 1 2500
35. Microwave oven 1 15000
36. Refrigerator 1 20000
37. AC (upto 1.5 Ton with stabilizer)* 1 25000
38. Food Processor/Mixer-Grinder 1 4500
39. Oil Filled Heater 1 5000
40. Colour TV/ LCD TV 1 35000
** Officers can avail only one item i.e. either Aquaguard or RO System within
Price limits of Rs.7,500/- or Rs.15,000/- respectively.
2. Scale I to III
S.No. NAME OF ITEMS QTY. MAX. PRICE LIMIT#
1. Sofa Set (5 Seater) 1 15000
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2. Bed (wooden) 4 *6000

3. Bed Mattresses 4 *3000
4. Dining Table 1 5000
5. Dining Chairs 6 *2000
6. Centre Table 1 2000
7. Steel Almirah 1 12500
8. Bed-side table 4 *750
9. Dressing Table 1 3500
13. Dewan 1 3000
14. Mattress for Diwan 1 3000
15. Ceiling fan 48” 4 *1500
16. Geyser 1 5000
17. Heat Convector 1 1800
18. Desert Cooler 2 *5000
19. Folding Cots 2 *750
20. Telephone table 1 750
21. Book Case 1 10000
22. Vacuum Cleaner 1 7000
23. Exhaust Fan 1 1000
24. Washing Machine 1 22000
25. Generator Set 1 22000
26. Inverter having one Battery 1 15000
with trolly
27. Easy Chairs 4 *750
28. Water Filter 1 1000
29. Curtains 1 8000
30. Computer Table 1 4000
32. Aqua guard/ R.O. System 1 **7500/15000
33. Crockery stand 1 2500
34. Microwave oven 1 15000
35. Refrigerator 1 15000
36. AC (upto 1.5 Ton with 1 25000
stabilizer)
37. Colour TV/ LCD TV 1 25000

** Officer can avail only one item i.e.either Aquaguard or RO System within
price limits of Rs.7,500/- or Rs.15,000/- respectively.
The officers can select any item of their choice from the above list within their overall authorized
limit. The price for the items mentioned in the list is the maximum price limit. Efforts be made to
purchase the items at the prevailing competitive market rate.
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4. Recovery from the officer
Whenever an officer is provided any residential furniture by the bank, 0.40% of the first stage in the
Scale of Pay in which he/ she is placed will be recovered every month. If the officers are provided
with furniture items worth 50% or less of his entitlement, the aforesaid recovery will be half of
0.40% i.e. 0.20%. Any subsequent increase in the entitlement of the officer, either due to the
promotion to higher scale or due to enhancement of limits for residential furniture, shall have no
effect on the rate of recovery mentioned above.
5. Provision of furniture to the family of deceased officer
Furniture may be provided to the family of the deceased officers, who die while in harness, at 10%
of the original cost or at book value, whichever is higher, without reference to the period for which
the furniture has been in use.
1. Purchase of SFF items by the retiring officers
At the time of retirement/ voluntary retirement, if an officer has put in more than five years of
service from the date of availment of facility, furniture may be transferred to him on a cost of 20%
of purchase value or remaining book value, whichever is higher.
However, if an officer is retired/ voluntarily retired within 5 years from the date of availment of
facility, furniture may be transferred to him on a cost of 50% of purchase value or remaining book
value, whichever is higher. (This is applicable for those officers, who retire/voluntary retire within
5 years from the date of joining the bank)
If the officers feel inconvenient in purchasing the items on retirement, the related items may be
surrendered to the issuing office with justification.
However, at the time of removal/ dismissal from the Bank service, officer will not be allowed to
purchase the availed SFF items in any case.
7. Conversion of one room into office at the residential premises of CMD, EDs &
General Managers
CMD, ED, GM in HO & Field have to perform urgent/ outstanding office work at their residence.
Besides, at times, they have to entertain official visitors at their residence. In view of it, Drawing
room-cum-studyroom, out of the residential quarters of the CMD/ED and one room at the
residential quarters of GM at HO & Field, may be converted into office space. This room will be
suitably furnished keeping in view of the status of the senior official (within a ceiling of Rs. 1.20
lac). Furnishing of office room includes 1-1.5 ton AC, 5 Seated Sofa, Centre Table, Telephone
Table, Book case, Computer Table, Study Table, Study/Computer Chair etc. A separate sub-meter
will, however, be installed for this room and the electricity charges will be borne by the bank.
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8. Permanent Fixture
Following items, at the residence/flat of bank, provided to officers, will be treated as permanent
fixtures:
1. Geyser
2. Tube light fitting
3. Ceiling fan
4. Wall to wall carpet
5. Exhaust fan
6. Pelmets
7. Zero bacteria Aquaguard
8. Air cooler
9. Cup board fixed with wall
10. Small unit fixed in toilet and other places in the house.
1. Replacement of Inventor Battery/ batteries
Whenever an officer is provided inverter with battery, either supplied by the Bank or purchased
by the officer under Bank’s furniture & fixture scheme, the battery may be allowed to be
replaced after 30 months (if necessary) from the date of purchase on a cost ceiling of Rs.9000/-
or replacement cost, whichever is lower, under buy-back system of the existing Battery/
batteries. The said limit of one battery will be applicable for officers upto Scale III. Officers in
Scale IV and above may avail the limit of two Batteries i.e. Rs.18,000/- only.
Further, the batteries should have warranty of 30 months from the inverter supplier, which shall
be a condition at the time of purchase of inverter. The cost of new and replaced battery shall be
debited directly to Revenue Head – Repair and Maintenance of SFF. However, the original cost
of Inverter shall be inclusive of battery and trolley, while calculating authorized limit for
purchase of SFF items and cost of battery shall be notionally shown in SFF account of the
concerned officer. In case of existing inverter accounts, the cost of inverter alongwith battery
will continue to be capitalised in SFF account till its estimated useful life is completed and the
bank will replace the battery after 30 months without taking notional value of replacement cost
in to consideration for limit purpose.
2. The bank will permit Annual Maintenance Contract for Aquaguard/ Water Purifier/ RO system/
Air Conditioner only provided at the residence of eligible officers. Further, during the period of
Guarantee/ Warranty/ AMC or complimentary AMC, attached with any item, no repair and
maintenance cost is permissible.
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3. The competent authority for permitting AMC of Aquaguard/ Water Purifier/ RO
System, Air Conditioner, replacement of inverter battery and reimbursement of cleaning charges
for curtains/ Carpets, provided at the residence of officers, shall be Circle Heads/Incumbent of
Other Offices, as the case may be. However, for the officers, working at HO Divisions, the
competent authority for them shall be Divisional Head. For Divisional Heads and other higher
officials, the cases shall continue to be referred to GAD: HO.
The above revenue expenses shall be debited to the revenue heads of Profit & Loss Account, as
under:
S. No. Particulars P&L Revenue Head
1. Repairs, maintenance of all Repair & Maintenance of SFF

SFF residential items (Code No.11220)
including replacement of
inverter battery.
2. Cleaning charges for curtains. Other expenses – Not specified
elsewhere (Code No.11422).
4. The officers in Scale-I to Scale-V shall carry all the SFF items, provided at their residence, on
transfer and will not be permitted to surrender any of the items in their accounts till the item has
completed its estimated life. The term “Transfer” means and includes transfer on promotion,
transfer on request, transfer on administrative grounds or/and routine transfer or any other
expression implying the same meaning.
5. On their transfer, the officers up to Scale V, residing in bank’s premises, shall carry all the issued
SFF items within their entitlement except the permanent fixtures installed in the Bank’s flats.
6. On request transfer, the Officers will have to carry the SFF items on their own cost and in no
case these items will be surrendered at the transferor office. However, in extremely
exceptional circumstances/ selective merit cases, the permission may be granted with the
approval of Executive Director. The officers may be allowed to keep SFF items at the place of
posting and / or family HQ, as per their choice. However, for controlling purpose, the SFF items
will be capitalized at the place of posting of the officer.
7. The estimated useful life of the SFF items, under this policy, shall be as under:
a) Steel items 20 years from the date of purchase.
b)Desert Cooler 7 years from the date of purchase.
c) Mattresses 5 years from the date of purchase.
d)Curtains 4 years from the date of purchase.
e) All other items 10 years from the date of purchase.
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Once the useful life of 5 years for Mattresses and 4 years for Curtains is completed, officers will
be eligible for new mattresses/ curtains, without surrendering the old one. However, if an officer
is retiring before the period of 5/4 years, he/ she will have to purchase the said items at the book
value. At the time of replacement of the existing Mattresses/ Curtains, (after completing 5/4
years), the residual value of the old ones will be written off , as per vested powers of GAD
financial power chart.
8. After the SFF items have completed their useful life, given above, no repairs of such items will
be allowed. However, these items instead of surrendering and keeping in godowns will be
auctioned locally by branches/offices, observing the extant guidelines of the bank.
9. The items requisitioned by Officer will be allotted from the godown, if available, at depreciated
cost i.e. Book value. No fresh items will be allowed to be purchased if the same is lying in the
godown or elsewhere in possession of the Bank.
10. Further if the residential items for Scale IV and above are lying in Godown or elsewhere and
there is no requirement of the same from the officers in Scale IV and above, the same may be
considered for supply to the Offices in Scale I to III within their overall entitlement.
11. Carpets, provided at the residence, can be got cleaned by the concerned officer once a year.
Reasonable expenses incurred for cleaning of carpet be reimbursed to the debit of Misc. Exp.
HO Power.
12. Some identification marks may be made on SFF items by inscribing or engraving our bank logo
at a particular place, where it is not visible, so that the issued items may easily be identified by
the concerned official at the time of taking over from the user.
13. Need based repairs of residential furniture (except electronic/ electrical itmes) may be done after
every 3 years as per the following limits:-
1. Sofa, Dinning Chair, Puffy etc. which need upholstery – 60% of the *replacement value
b) Bed, Table, Diwan etc. – 40% of the *replacement value
c) Steel Furniture – 10% of the *replacement value.
d) Electrical/Electronic items – Need based.
The above ceilings should not be treated as entitlement, but only as permissible upper limits.
*Replacement value shall be the present market price on competitive rates or entitled price limit
of said items, whichever is lower.
14. Curtains including pelmets may be provided at the residence of officers eligible
for SFF facility. Pelmets may be provided, where necessary, within the overall entitlement of
residential furniture of the officer concerned. Change of curtains may be permitted, if
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necessary, after 4 years of the date of purchase of curtains. Dry cleaning of curtains may
be allowed after every 6 months.
15. Though the cost of curtain is incurred through revenue head – Misc. Exp., the
same should continue to be added to the overall entitlement limit of the officer and shown
notionally in SFF A/c of the officer. All reimbursement of dry cleaning charges maximum upto
8% of original cost of the curtains in a half year shall be permissible subject to production of
bills.
1. The officers, who do not surrender, the furniture items subsequent upon their resignation/
retirement (after the lapse of permissible period of 2 months) etc. will render themselves liable
for disciplinary action. Further, the furniture rent will be recovered @ 5% of the first stage of
the scale of pay in which the officer is placed till the time the furniture items are surrendered by
these officers.
Further, officers, who retire from the service of the Bank, shall have to pay furniture rent
@0.40% of the last basic pay drawn for first two months and for period beyond 2 months @ 5%
till the time the furniture items are returned by them. It is further clarified that officers, who
resign/leave the Bank’s service for any reason or whose services are terminated will have to
pay furniture rent @ 5% of the last basic pay drawn from the date of relieving from the
Bank service till they surrender the furniture items.
27. TELEPHONE FACILITY AT THE RESIDENCE OF THE OFFICERS.
As Per GAD Circular No. 10/2008 Dated 21.11.2008

Implementation of the three Tier System, Bank has considered for enhancement in
the combined monetary limit (Revenue Expenditure) under residence-cum-mobile
phone facility for Incumbent Incharges upto Scale –IV under entitlement facility
without referring for approval. This will facilitate the Incumbent Incharges hurdle free
utilization of Landline/ Mobile Phone facility for the growth of branch business in the
new concept of Financial Inclusion also. The accessibility of officers/ connectivity will
increase resulting in better business opportunities in the present competitive Banking
environment.
The revised guidelines providing more flexibility for use of residential telephone/
Mobile Phone for officials use within the overall financial limit approved by the Bank
for different categories of the officers is appended below:
EXISTING GUIDELINES PROPOSED GUIDELINES

S Categor Expenditure Monthly Approvin Expenditure Monthly Approvin
. y of reimbursable Charges g reimbursabl Charges g
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N Officers including including Authorit e including including Authorit
. Rent with rental & y Rent with rental & y
SCALE STD facility call STD facility call
on monthly charges on monthly charges
basis (excludin basis (excludin
(excluding g taxes) (excluding g taxes)
service tax) on service tax) on
on Landline Mobile on Landline Mobile
Phone Phone
1 VII No Limit No Limit Entitled No Limit No Limit Entitled
2 VI & No Limit Rs.2400/- Entitled No Limit Rs.2400/- Entitled
Circle
Heads *
3 V
Incumbe Rs.2000/- Rs.2000/-
nt MTNL MTNL
Incharge Rs.1950/-BSNL Rs.1500/- Entitled Rs.1950/- Rs.1500/- Entitled
BSNL
Other Rs.1700/-
than MTNL Rs.1700/-
Incumbe Rs.1650/-BSNL MTNL
nt Rs.1650/-
Incharge BSNL
4 IV
Incumbe Rs.1650/- Entitled Rs.2500/- Combined Limit Entitled
nt MTNL for
Incharge Rs.1600/-BSNL landline
Rs.1250/- and for
Mobile Rs.1400/- MTNL Entitled
Other Rs.1400/- Phone Rs.1350/- BSNL
than MTNL facility,
Incumbe Rs.1350/-BSNL CGM /GM- Circle
nt GAD is Rs.2500/- Combined Limit Head in
Incharge the the field
approving and for
authority. HO
Divisions,
CGM/GM-
GAD.
5 II & III
Incumbe Rs.950/-MTNL Circle Rs.1600/- Combined Limit Entitled
nt Rs.900/-BSNL Head in
Incharge Rs.900/- the field
Rs.800/-MTNL and for Rs.800/-MTNL - Circle
Other Rs.750/-BSNL HO Rs.750/-BSNL Head in
than Divisions, the field
Incumbe CGM/ GM- Rs.1600/- Combined Limit and for
nt GAD. HO
Incharge For Mobile Divisions,
Phone CGM/ GM-
facility, GAD.
CGM /
GM-GAD
is the
approving
authority.
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EXISTING GUIDELINES PROPOSED GUIDELINES

S Categor Expenditure Monthly Approvin Expenditure Monthly Approvin
. y of reimbursable Charges g reimbursabl Charges g
N Officers including including Authorit e including including Authorit
. Rent with rental & y Rent with rental & y
SCALE STD facility call STD facility call
on monthly charges on monthly charges
basis (excludin basis (excludin
(excluding g taxes) (excluding g taxes)
service tax) on service tax) on
on Landline Mobile on Landline Mobile
Phone Phone
6 I
Incumbe Rs.950/-MTNL Circle Rs.1200/- Combined Limit Entitled
nt Rs.900/-BSNL Head in
Incharge Rs.900/- the field
Rs.800/-MTNL & and for Rs.800/-MTNL - Circle
Other Rs.750/-BSNL Rs.750/- HO Rs.750/-BSNL Head in
than ( Officers Divisions, the field
Incumbe for CGM/ GM- Rs.1200/- Combined Limit and for
nt specific GAD. HO
Incharge duties and For Mobile Divisions,
Security Phone CGM/ GM-
Officers. facility, GAD.
CGM /GM
-GAD is
the
approving
authority.
* There is single entitlement for Circle Heads irrespective of Scale of Circle

Heads.
The combined Landline/ Mobile Phone facility of the Incumbent Incharges in Scale I to
IV is within their entitlement. For other than Incumbent Incharges, the combined
Landline/ Mobile Phone facility shall be applicable, if approved by the competent
authority i.e. Circle Heads in the field and for HO Divisions, CGM/ GM-GAD.
OTHER GUIDELINES:
1. The revised policy shall be effective from Ist November, 2008.
2. The reimbursement of the telecommunication bills will be made only for

postpaid bills.
3. The Service Tax, as applicable will also be reimbursed in addition to the

monetary limits proposed in the revised policy, as per extant guidelines.
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4. Choice of opting the best available tariff plan of any telecom company may
be left with the officers within their overall monetary limits. However, cost
effectiveness must be taken into account by the officer so as to minimize the
total Bank’s revenue expenditure on Telecommunication.
5. The cost of the Mobile Handset will not be paid by the Bank upto Scale
IV including Security Officers, Lead District Managers, Marketing
Managers and Wealth Management Team Members. Accordingly, all the
officers upto Scale – IV, already availing Landline/ Mobile Phone facility with
handset, before issuance of this Circular shall have to surrender their Mobile
handsets on completion of its useful life/ transfer from present place of posting
or the handset becoming unserviceable to the office where the handset in
question is capitalised. No replacement or repair of the Mobile handset shall be
allowed henceforth.
6. ISD facility on office/ residential telephone shall not be permitted except for the
offices dealing with overseas operations, subject to the approval of the same
from the competent authority i.e. Head Office – GM-GAD and for branches/ other
offices in the Circle – Circle Head.
7. All other operative guidelines of Bank’s Telephone Facility is annexed.
8. All concerned are advised to adhere to guidelines contained in the circular and
all out efforts be made to bring down the total Bank's expenditure on telephone.
OTHER OPERATIVE GUIDELINES
Office Telephone
Every office of the Bank, as far as possible, should be provided with a

telephone. The STD facility of the telephone provided at the branches
should be got disconnected unless it is decided to keep the facility operative
from the point of business requirements.
The use of Dynamic STD control system may be made wherever possible.
Expenditure on official telephone at branches should be closely monitored by

Circle Head on the basis of nature of work and profitability of the branch in
order to exercise economy.
Residential Telephone - upto Scale III Officers
Officers other than Incumbent Incharges who are not eligible for composite
limit facility upto Scale III posted in HO/Circles may be provided residential
telephone with the prior approval of the competent authority. The said facility
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shall be provided for performing specific job/duties and the same will
be withdrawn as soon as the officer is transferred or ceases to perform
the present duties for which the telephone was provided. In-charge
Establishment are to ensure that no reimbursement of telephone expenses is
effected as soon as the officer is transferred or ceases to perform the present
duties for which the telephone facility at the residence was sanctioned.
The cases for allowing telephone at the residence of Officers upto Scale-III
including directly recruited officers (on probation) working at various Divisions
of HO shall be submitted to GAD, HO by concerned Division, duly
recommended by the respective GM. GM GAD, HO shall consider and accord
the approval thereon after thorough scrutiny of the requirements for providing
said facility to the eligible officers. Circle Heads are vested with powers to
sanction telephone at the residence of officers upto Scale III.
Officers eligible for telephone at residence, after getting the approval from the
competent authority (upto Scale III) and officers in Scale IV are permitted to
claim reimbursement of talk time charges of mobile phone or fixed line
telephone or both within the Integrated Residence Telephone-cum-Mobile
Phone Monetary Limit. Accordingly, the total
amount reimbursed for residence and mobile phone, one connection each,
shall not exceed the existing eligible amount of landline telephone under any
circumstances. The cost of mobile phone and its maintenance shall be borne
by the officer himself/herself and it shall not be reimbursed by the Bank.
Further, mobile phone connection should also be in the name of the concerned
officer. However, it may be noted that no reimbursement shall be permissible
against prepaid/cash cards for mobile phone.
Reimbursement of Rental Charges to Officers:
All confirmed officers shall be allowed reimbursement of rental charges for

fixed line phone, mobile phone or both. However, it is clarified that all such
officers shall be allowed reimbursement of actual rentals only, subject to a
maximum of Rs. 250/- per month and no other expenses, call charges, service
tax etc. shall be reimbursed.
INSPECTING OFFICERS (TOURING & CONCURRENT AUDITORS)
Inspecting Officers (Touring & Concurrent Auditors) can exercise their option of
availing residential telephone facility at place of posting or at family
headquarter. If facility is availed at family headquarter, officers in Scale IV and
above will be reimbursed as per their entitlements while other officers will be
reimbursed only rental charges.
Where Zonal Audit Offices are functioning, they should sanction the telephone
facility and reimburse the monthly bills without depending upon the Circle
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Office. Where ZAO’s are not functioning, the reimbursement shall continue
with the concerned Circle Office i.e. Circle Head under whose jurisdiction the
residential accommodation of such officers falls. Where an officer is working
under the command of ZAO but the facility required is away from the
command area of ZAO, the telephone shall be sanctioned by ZAO and the
sanction shall be sent to the concerned Circle Office for providing the
telephone and to reimburse the monthly bill.
Concurrent auditors in Scale III will be allowed reimbursement of telephone

expenses as per their entitlement irrespective of fact that they are posted in
Delhi and residing in area forming parts of urban agglomeration of Delhi or
posted in areas forming parts of urban agglomeration of Delhi and residing in
Delhi.
All the telephones installed in the office or at residence where STD facility is
working/availed are to be provided with dynamic STD control system. While
making outstation calls period during which concerned tariff rates are cheapest
should be availed. All concerned are further required to maintain a logbook to
record the details in respect of all outstation calls on the same lines as the
logbook maintained for office telephones.
TRANSFERRED OFFICERS:
The telephone installed at the residence at the previous place of posting may
be retained till the date of vacation of the house provided the telephone is not
immediately required by the bank for use at some other point of need. The bills
in respect of such telephones will be borne by the bank only to the extent of
rental charges and free calls permitted by the Service provider (i.e.
MTNL/BSNL/Tata/Reliance, Bharti etc.). All other charges relating to excess
local/STD calls etc. will be borne by the officer concerned.
RETIRED OFFICERS:
In case of retirement of an officer, the facility of telephone, if already provided

at the residence on the date of retirement may be retained for a maximum
period of two months subject to the condition that all charges on account of
local/STD calls in excess of free limit allowed by Service Provider (i.e.
MTNL/BSNL/TATA, RELIANCE, BHARTI etc.) shall be borne by the officer
himself/herself.
In terms of Govt. guidelines, only officers who are living in “Bank’s Flats” or in
houses leased in the name of the Bank have been allowed the facility of
retention of telephone for a period of two months after retirement.
Accordingly, the officers who are paid HRA or are living in self-owned house or in
a house for which, the Bank is reimbursing rent, shall not be eligible to the
above facilities.
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On transfer/retirement of the officers the following information should
invariably be furnished:
1. Dynamic STD Code Number of the telephone.

2. Date of surrendering of telephone.
3. Copy of the last telephone bill, duly paid.
OTHER FACILITIES PROVIDED BY THE SERVICE PROVIDERS
Certain telecom companies are providing city wise Intercom facilities to Basic
Telephone Subscribers either free or at a nominal cost per month per
connection or so over and above the rentals per month per line basis in a
cluster of residences, like complex of Cooperative group housing Societies, Local
Development Authorities’ housing schemes etc. with Maximum 300 dwelling
units. The number of group members and per month charges may vary from
Company to company.
The calls made within the group are free just as on EPABX.
MTNL and BSNL have issued various Tariff Plans for the land line subscribers and
the subscribers may opt any plan as per their requirement and derive the
benefits under most suitable plan.
Circle Heads may take a view about the economics of the scheme after
studying the expenditure pattern of each bill and requirement of STD facility of
a particular office on the basis of average of three months expenditure under
this head and suitable instructions be issued to their offices to change office
plan according to the usage to make the bill economical and should continue to
review in future also if some more economical plan comes into effect.
"One India Plan" offered by the MTNL and BSNL may be chosen after taking
into consideration the telephone usage (STD) at offices/residences and
comparing with other plans having more free calls available in the market and
not to convert local telephone connections under the said plan under any
circumstances.
MOBILE/CELLULAR PHONES:
All Senior Executives of the Bank viz. Chief General Managers, General
Managers, Deputy General Managers, Circle Heads, Asstt. General Managers,
Incumbent In charges of Zonal Audit Offices, Chief Security Officers and
Incumbent Incharges are entitled to Mobile Phone facility with post paid
connection upto prescribed limits fixed by Head Office. It may, however, be
noted that cash cards are not permitted.
Depreciation on Mobile Phones:
With a view to amortize the Mobile Phone within their estimated useful life, the rate of depreciation on
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Mobile Phones instruments w.e.f. 1st April, 2006 shall be 33.33% per annum.
Disposal of Mobile Phone Instruments:
1. Mobile Phone which are more than 3 years old having book value of Rs.
1/- shall be considered for disposal.
2. Disposal of Mobile Phones shall be done at the respective offices where it
is capitalized within the specified powers of the competent authority as
per extant GAD Power Chart guidelines.
3. Pooling of such mobile phones shall be considered in one place within the
city/area to get a better deal on such disposals.
4. Before disposal, valuation of the said mobile phones shall be got done
from the local vendors.
5. First option shall be given to the staff members for purchasing old mobile
phone instruments by way of open auction.
6. In case it is not disposed off to the staff members as above, the
competent authority may decide whether the auction should be
conducted by inviting the local people interested in bidding. A notice may
also be displayed in the concerned office calling for offers from the public.
7. If it is not disposed off as above, the competent authority will take

decision for its disposal as scrap by calling open auction as per the extant
Bank's guidelines.
Other Guidelines - Landline Telephone
1. Shifting charges, accessories charges etc. shall be paid only if shifting is

done with the prior sanction of the Competent Authority.
2. No Late Fee is admissible.
3. Internet charges for using landline shall not be payable over and above
the prescribed limit of landline telephone.
4. The sanctioned officers upto Scale III can avail STD facility on residential
telephone and mobile phone within the overall financial limits applicable
to them.
5. In case an officer, who is entitled to residential telephone or permitted by

the competent authority to be provided with residential telephone, is
having telephone connection at the residence in his/her name, the bills
pertaining to such telephone may be reimbursed by the Bank subject to
the prescribed limit.
6. Reimbursement of telephone bill which is in the name of any other

relative, except spouse of any officer cannot be allowed.
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7. Calls made over and above the monetary limits shall be payable by
the concerned officers unless the excess calls are confirmed by the
competent authority.
8. All telephones installed at the branches/offices must have Dynamic STD

control system wherever possible besides maintaining separate log books
to record the STD calls (in case the facility is sanctioned) made on each
telephone. The log book should contain the following particulars:
1. Date
2. Station called with number
3. Type of call
4. Duration of call
5. Purpose
6. If official call, the gist of talk
7. Name of person calling and initials
Other Guidelines - Mobile Phones
1. Monthly Expenditure over and above the entitled limit of Mobile Phone
shall be borne by the concerned officers.
2. The permanent ISD/International Roaming facility shall not be allowed on

Bank's mobile phone except with the specific sanction of CMD/ED.
However, ISD/ISD Roaming facility to all Senior Executives of the Bank
during their visit abroad for official purpose viz. to attend seminar,
training etc. will be accorded by the GM-GAD and the same shall be
withdrawn as soon as the officer returns back.
3. Due to market fluctuation and consequent frequent changes in

entitlement for cost of instrument, concerned officers should check the
rules applicable at the time of purchasing the instrument.
4. All the Officers entitled for the facility of mobile Phone shall carry the
Mobile Phone instrument on transfer subject to their eligibility for mobile
phone at their new place of posting. However, if the officer is transferred
out of station, the Sim Card provided in the Mobile Phone shall be
surrendered at the previous place of posting. However, officers
transferred at the same station can retain the Sim Card along with the
mobile phone.
5. Concerned officers will ensure that the accounting entries in respect of

mobile phones are being transferred as per the procedures laid down for
Transfer in/Out of SFF items and no entry should continue to outstand in
books of previous office.
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6. The cost of instrument shall be debited to Capital Expenditure
– SFF, while the rental and call charges shall be debited to Revenue
Expenditure – Telephones. The concerned offices will maintain complete
record and books of accounts as per the bank rules.
Monetary ceiling on purchase of Mobile Phone and monthly charges.
The monetary ceiling on purchase of mobile phone and monthly charges (including
rental but excluding service tax) in respect of Bank's mobile phone provided to the
various categories of officers shall be as under
S.N Category of Officers Cost of Mobile Phone

.
1 CGMs/GMs Rs.15000/-
2 Dy.General Managers/ Circle Heads Rs.10000/-
3 All Officers in SMG Scale-V Rs.8000/-
The Competent Authority to sanction various facilities enumerated above

shall be as under:
S Facility Competent Authority

No.
1 Office Telephone (Per Office)
i) Upto 3 lines i) Incumbent In-charge of VLB

Office.
ii) Upto 5 lines
ii) C.M. – HO, GAD/ CO/ Other
iii) Above 5 lines Office.
iii) AGM, DGM, GM- HO, GAD/

CO/Other Office & ELB/ MCB/ LCB
2 FAX, EPABX (Per Office)
i) Upto 1 line i) Incumbent In-charge of VLB

Office.
ii) Upto 2 lines
ii) C.M. – HO, GAD/ CO/ Other
ii) Above 2 lines Office.
iii) AGM, DGM, GM- HO, GAD/

CO/Other Office & ELB/ MCB/ LCB
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2 Residential Telephone Facility
i) Officers upto Scale III posted at HO i) GM - GAD
ii) Officers upto Scale III posted at ii) Circle Head.

Branches / other offices of Circle.
3 Transferred Officers
Retention of Telephone at previousi) GM - GAD – HO.

place of posting.
Circle Head in the Circle.
4 Centrex (Intercom) Facility i) GM - GAD - HO
Offered by MTNL/BSNL ii) Circle Head in the Circle.

5 ISD facility on office/residential
Telephone
i) Officers posted at HO i) GM - GAD - HO
ii) Officers posted at Branches/ ii) Circle Head.
other offices of Circle.

6 Confirmation of excess calls i) AGM/ DZM/
Circle Head - Rs. 1000/-
ii) GM - Rs. 2000/-
iii) ED/CMD - Full
7 Combined Landline/Mobile PhoneGM - GAD – HO

limit to officers upto Scale IV
(other than Incumbent Incharges Circle Head – In the field.
8 ISD/International
Roaming(Mobile)
i) ED/CMD
i) Permanent
ii) GM - GAD - HO
ii) Temporary (visit abroad for official
purpose to attend seminar, training
etc.)
28. NEWSPAPER AT THE RESIDENCE OF OFFICERS
As per HRD Cir No.366 Dated 22.12.2006
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1. Officers in JMG Scale-I may claim reimbursement of expenses incurred on
purchase of Newspapers by producing bills/cash memos on monthly basis, to the
extent of Rs. 150/- p.m.
2. Officers in MMG Scale-II and MMG Scale-III may claim reimbursement of expenses incurred on
purchase of any Financial/Economic Newspapers/Magazines by producing bills/cash memos on
monthly basis, to the extent of Rs. 250/- p.m.
3.
Scale IV & above In addition to one Daily Newspaper (over and
above economic/financial one) :
3 magazines :- Business India/Business World/
Economic & Political weekly/Commerce / India
Today / Sunday
CLAIM FOR REIMBURSEMENT OF NEWSPAPER EXPENSES
NAME OF THE OFFICER :
DESIGNATION/SCALE :
MONTH FOR WHICH REIMBURSEMENT IS MADE :
NAME OF NEWSPAPER(S)/MAGAZINE(S) PURCHASED :
AMOUNT PAID :
Certified that the above expenses have been actually incurred by me; the relative
bill/cash memo received from the Newspaper supplier is enclosed.
Please reimburse.
(Signature of Officer)
29. SOME OF THE WELFARE SCHEMES.
a) Memento to employees on Retirement

-To all the employees who retire upon attaining the age of superannuation after putting in
minimum 15 years of service.
- A token Gift of Rs. 2000/-.
- A farewell party is organized at the office of his posting to which Bank contributes Rs.20/- per
employee.
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b) Scholarship Scheme to provide Financial Assistance to one Talented Child of the
Employee.
- The benefit of Scholarship Scheme is available to all employees of the Bank irrespective of the
cadre.
- The assistance is for one child only.
- For subordinate staff, the child should be at Graduation level.
-For award/officer staff, the reimbursement will be for Graduation / Post Graduation in Medicine,
Engineering, Architecture, Agriculture, Computer and Post Graduation in Management and Post
Graduation Diploma of 2 years in the Management from any recognized University and/or from an
Institution recognized by All India Council for Technical Education including Chartered Accountancy,
subject to the terms and conditions prescribed in the Scheme.
-The financial assistance in respect of Graduation is subject to maximum limit of Rs. 2,000/- p.a. and in
respect of technical education, the amount has been restricted to Rs. 3500/- p.a. for one child of an
employee. The Scheme has been introduced from the academic session 1999-2000.
The detailed guidelines in this regard have been circulated vide HRD Circular No. 65 dated 16/2/2002.
- Child means any child of award/officer staff including permanent Part Time employee and / or legally
adopted son/daughter.
- Application to be sent to ZO
- Proforma enclosed - Annexure II.
c) Silver Jubilee Award

In order to recognise the long service put in by the employees, the Bank has a Scheme to honour
the employees on completion of 25 years of unblemished service by giving a memento in the form
of an article like Wrist watch, Silver Salver or any other article of the employee's choice
of the value not exceeding Rs. 2000/-. The Scheme also provides that the honour is to be
bestowed upon an employee in a simple function at the branch/office during which light
refreshment is also to be served towards which the bank contributes Rs.20/- per employee at
the said office. (PD circular 1205 dt. 18.04.2000 & 1763 dt. 18.12.2000)
(d) Financial compensation to the family of an employee who die while in service of the
Bank.
In order to provide immediate financial assistance to the family of the employee who dies while in the
service, the Bank provides the following ex-gratia amount w.e.f. 1.4.1998, provided the employees
have served the Bank at least for a period of 5 years.
Sl.N Cadre Amount of ex-gratia Payable Sanctioning
o. Authority *
1. Subordinate Rs. 15,000/- RM
Cadre
2. Clerical Cadre Rs.24,000/- RM
3. Officer Cadre Rs. 45,000/- RM
(PD Circular No. 1635 dated 28.8.98)

* for staff working in the Region.
There is also provision (exclusive of ex-gratia as above) to make lump sum payment of Rs. 5,000/-
to the family of the employee who dies while in the service of the Bank to meet the immediate
expenses relating to funeral and other religious rituals, (PD Circular No. 1634 dated 22.8.98.)
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e) LIBRARY FACILITY IN BRANCHES
 This scheme is being operated with a view that books and journals etc. of interest and use to
candidates who appear in CAIIB examination and internal promotion tests and books in General
knowledge, Current Affairs and Management are readily available to the employees to enrich their
functional knowledge.
 The Incumbents Incharge are authorised to buy books and journals upto the following limits:-
( Organisation Study Cell Circular No. 1/2003 dt 01.04.2003)
 Limit of expenses on purchases of Books/Journals is as under:
Class of Branch Value of Purchase of Economic/

books per Banking Journals/
annum Financial Dailies –
Per Annum
LCB/Others, Scale VI 10000/- 15000/-
Exceptionally Large/ 7000/- 10000/-
MCB/Others Scale V
Very large, Scale IV 2000/- 4000/-
Large, Scale III 1500/- 1800/-
Medium, Scale II 1000/- Nil
Small, ScaleI 500/- Nil
The books to be purchased within the above frame work shall be decided by a committee comprising
of Incumbent Incharge, 2nd man and a senior most employee in clerical cadre at the branch. Any two
shall form the quoram.
(f) GUEST HOUSES AND HOLIDAY HOMES OF THE BANK

List of Holiday Homes
S.N. Centre Zone Address
1. Agra UP Central, Hotel Ratan Deep, Tourist Complex
Agra Area, Fatehabad Road, Tajganj, Agra.
2. Amritsar Punjab North, Hotel Air Lines, Cooper Road, Near
Ludhiana Bhandari Bridge, Amritsar- 143 003
3 Bangalore Karnataka, Hotel Yashasvi Niwas 213, SC Rd
Bangalore Seshadri Puram,(Next to Kino
Theatre) Bangalore 560020
4. Chennai Tamil Nadu , M/s Shri Devi Park Pvt Ltd., No. 1
Chennai Hanumantha Road, T.Nagar, Chennai
- 600017
5. Dalhousie Haryana, Hotel Ravi View, Near Subhash
Chandigarh Chowk, Dalhousie
6. Darjeeling West Bengal, C/O Shri Sandeep Pradhan, Summer
Kolkata Palace, 5, Goode Road, Darjeeling
7. Goa Western, Hotel Gopika International, D-15, St.
Mumbai Mary’s Colony, Miramar, Panjim Goa.
8. Hardwar Uttaranchal Hotel Jahanvi Dale, Byepass Road,
Dehradun Haridwar
9. Jaipur Rajasthan , Rattan Cottage, NBC Road, Near SBI
Jaipur Flats, Behind Railway Station, Jaipur
10. Kanyakumari Tamil Nadu, Vivekanand Lodge, Vivekananda
Chennai Puram, Kanyakumari – 629702
11. Katra Hariana, Hotel Kashmir Residency, Main Road,
Chandigarh Katra - 182301
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12. Manali Himacahal Hotel New Kenilworth Inter-National
Pradesh , Opp. Van Vihar Manali.
Shimla
13. Mount Abu Rajasthan , Hotel Hill Top , Near Old Chungi
Jaipur Naka, Mount Abu- 307501
14. Mossourie Uttaranchal, Hotel Krishna Palace, Near Clock
Dehradun Tower, Mussorie
15. Mumbai Western, Punjab National Bank, Silverline
Mumbai Apartment,7th Floor, Military Road,
Ganesh Pada, Marol Naka, Andheri
(East), Mumbai - 400059
16. Nainital Uttaranchal, Hotel Royal, Mallital, Bara Bazar,
Dehradun Nainital
17. Ooty Tamil Nadu, St.Clouds Charing Cross, Behind
Chennai Sacred Heart Church, Ootcamund –
643 001.
18. Panchmari Madhya Hotel Panchmarhi, Patel Marg,
Pradesh, Panchmari (MP)
Bhopal
19. Patnitop J&K J&K Tourism Development
Corporation, Patnitop, J&K
20. Puri Kolkata Hotel Richi Palace, Gopal Ballabh
Lane, Gandhi Ghat, Puri.
21. Shimla Himachal Hotel Chandan, The Mall , Shimla
Pradesh,
Shimla
22. Udaipur Rajasthan, Hotel Asha Palace, 647, Hiran Magri,
Jaipur Sector-13, Udaipur
LIST OF GUEST HOUSES
S.N. Centre Zone Address
1. Mumbai Western, Venus Apartment, Flat No. 42, 4th
Mumbai Floor, Cuffe Parade, Colaba
2. Mumbai Western, 2, Cuffe Castle, A-1, First Floor,
Mumbai cuffe Parade, Mumbai - 400005
3 Shimla Himachal Awadh Palace, Opposite Clarks
Pradesh, Hotel, Shimla.
Shimla
 The scheme of facility of Holiday Homes for the employees of the bank was introduced in 1984 and
was amended through various circulars.
 The information of establishing holiday home at a centre or change of its address at some centre is
communicated through HRD Division circulars.
 All the employees are entitled to avail of the facility of holiday homes set up at various centres
throughout the country.
 The employees can avail of the facility of holiday homes at a reasonable charges of Rs. 50/- per
day per room.
 For Retired Officers / employees, the rate is Rs.10/- per day per room.
 The accommodation can be made available for the period not less than 3 days and not more
than 2 weeks restricting to one week during the months of April to July.
 The staff members desirous of making advance reservation at the holiday homes may apply at
least 2 months in advance alongwith a demand draft for the amount of their full period of proposed
stay to the concerned Z.M.
 The demand draft shall be returned by Zonal Office to the applicant in case accommodation is not
available for the desired period.
 The detailed guidelines have been circulated vide PD Circular No. 1508 dated 14.7.95, PD Circular
No. 1707 dated 9.3.2000 & PD 1743 dt. 7.8.2000..
 The Guest House facility is meant for Scale IV & above.
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(g) Canteen facilities for the staff.
The bank is providing the canteen facilities to the employees at all the offices of the bank. In terms of
the scheme, the bank provides :-
-Cash subsidy at the rate of Rs. 60/- per employee per month at the branches / offices situated at all
centres.
-free electricity / kerosene oil / fuel expenses for running the canteen.
-With effect from the financial year 2005-2006, the budget of Canteen Subsidy for Zones is fixed by HO,
The Zonal Office may in turn allocate annual budgets to the offices directly under their control,
including Regional Office. The Regional Offices may further allocate Canteen Subsidy Budgets to all
branches / offices under their control in a similar fashion.
-With effect from July 2005, the Branches/Offices are to pay their Canteen Subsidy for the current
month in the first week of the succeeding month, to the debit of Suspense Account, and to seek
reimbursement of the amount from their controlling office (RO/ZO) who will reimburse the same by
debiting the head of Canteen Subsidy – Staff welfare funds.
(HRD circular no. 182 dated 28-11-2003 & HRDD Letter dt. 15.07.2005)
APPLICATION FORM FOR ALLOTMENT OF HOLIDAY HOME
Date………………………………….
The Zonal Manager
...................…………………….. Zone,
(THROUGH THE BRANCH MANAGER)
Dear Sir,
Reg.: Allotment of Accommodation at Holiday Home at ……………………………………………..
1. I shall be glad if you will please allot to me a cottage/room in the Bank's Holiday Home situated
at…………………………………..for a period of………………days preferably from …………………………….. to
……………………………….or from any date available. The ruies have been read by me/or
have been read to me.
2.I shall abide by the rules and bye laws, if any.
3.In case of any damage/loss/breakage to the property which is attributable to me, I hereby irrevocably
authorise you to recover the appropriate amount as may be Determined by the competent
authority by debiting it to my S.F. A/C No at BO:……………………or from my salary.
4.Derails of my family who will accompany me.

No. Name Relation Age________
1.
2.
3.
4.
5.
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5. I am enclosing a Demand Draft No ............................………………………… dated………………
……………drawn on Holiday Home Account No.......................………………………for Rs…………………
…………payable at.............................................. .................... for the above proposed period of stay.
Signature of the Applicant
(h) Facility of Part time Medical consultants
 All the employees of the bank can avail of the facility of the Part-Time Medical Consultants who
render free medical consultancy to the staff members and their families at the places fixed by the
bank during specific hours, on all the working days.
 The Part-Time Medical Consultants are also provided some medical equipments like ECG machine
etc. and medicines for distribution to staff members and their families at bank’s clinics.
 At present the facilities of Part-Time Medical Consultants are available at the following
stations/offices.
1. Head Office Buildings at Bhikhaiji Cama Place, Parliament Street and Rajendra Place, New
Delhi.
2. Central Staff College, Delhi
3. RSC, Belapur.
4. All Zonal Headquarters (including Delhi)
5. At all Regional Headquarters (except at stations where Zonal Headquarters are also situated).
(i) Scheme for adjustment of outstanding of House Building Loan in the event of death of
an employee while in service.
The scheme provides for adjustment of outstanding of house building loan taken by an employee in the
event of his death while in service of the bank to the extent of 50 per cent of the outstanding housing
loan as on the date of death of the employee OR
Rs, 2 lacs whichever is less.
This facility is also applicable for the.The detailed guidelines have been circulated vide PO circular no.
1738 dated 21.7.2000.
Further , vide HRD Circular No.318 dt. 11.05.2006, it has been decided as under :-
A) To extend the benefits of the existing scheme to employees who have to seek pre-mature
retirement owing to incapacitation on medical grounds.
B) Option to accept or refuse the facility of waivement of the outstanding house building loan
as per the scheme (including for those mentioned at A above) to remain with the family of
the employee, who may take a decision in the matter keeping in view their own financial
interest and requirements.
(j)PNB OFFICERS’ CONTRIBUTORY BENEFIT FUND (HRD cir 287 dtd. 1.12.05)
The PNB employees relief fund and PNB Employee Benevolent Financial fund were two voluntary
contributory welfare funds operating in our bank to extend financial assistance to its member
employees.
In order to replace these two existing contributory funds, from januray2006 onwards the bank has
decided to setup PNB Officers Contributory Benefit Fund with the objective to extend financial support
to the officer members and their family, in the unfortunate event of the untimely death of a member,
or in form of reimbursement of medical expenses incurred for the treatment of the member his/her
family.
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1. Objectives:
a) To pay lump sum amount to the family in case of the unfortunate event of the premature
death of any member officer during employment.
b) To provide help and succor to the member officers who need financial assistance for
medical treatment of self/spouse/minor children.
2. Membership and contribution:
a) All officers in the bank as on 01.01.2006 are deemed to be members of the Fund except
the officer who furnishes a written request to exempt him/her from the membership of
the Fund.
b) The annual contribution to the fund would be Rs.500 per member to be paid through
salary of January every year. This amount may be reviewed /revised by the governing
body from time to time.
c) The amount to be credited to the CBS account of the fund within 15th February every
year.
d) The payment of the annual contribution makes an officer a member of the fund for that
calendar year.
e) A member ceases to be a member if he ceases to be in employment for any reason or he
does not make two successive contributions to the fund.
f) A member who proceeds on sabbatical leave shall not eligible to receive assistance
during that period. On resumption of duty he may renew his membership.
3. Benefits:
a) In the unfortunate event death of a member, financial assistance for Rs. 75000/- would
be extended to the family subject to the annual contribution to the fund having been
deducted from salary of January of the concerned officer.
b) Financial reimbursement from the fund shall be available to the member officers towards
reimbursement of expenses incurred for medical treatment of self, spouse, or minor
children for the following diseases:
1. For the ailments/diseases, which are covered under hospitalization scheme provided in
service rules applicable to member officers.
2. Accidents involving surgical operations/procedures/interference.
3. Any other surgical procedure required for replacement or removal of a vital/essential
organ of the patient to save the patient’s life.
Request for relief in the aforesaid cases would be considered, only in cases where the amount
not reimbursed owing to sub-ceilings in the officers service regulations and the PNB officers,
Hospitalisation Contributory scheme, as applicable to member officer, is more than Rs.15000/-.
For the detailed guidelines regarding settlement of claim and procedure for availment of benefit,
refer HRDD Cir. No. 287 dated 01.12.05.
(K) ‘PNB PARIVAR BHAVISHYA AROGYA’

SCHEME FOR PROVIDING MEDICAL INSURANCE TO ALL EMPLOYEES AFTER THEIR RETIREMENT (HRD
DIVISION CIRCULAR NO.321dt. 25.05.2006)
The premium of this policy for providing a life-time medical insurance cover @ Rs.50,000/- per
employee would be borne by the Bank, out of the Staff Welfare Fund. Individual certificate of insurance
would be issued to each eligible staff member under the Master Policy issued to the Bank.
The salient features of the scheme are as under:
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The scheme has two aspects, discussed at A & B below :
A. Medical insurance coverage provided by the Bank:

Extent of cover : Rs. 50,000/- (lifetime coverage)
Terms & conditions : As per details of the scheme
Eligibility : All regular employees of the Bank as on
01.05.2006 who are at least 25 years of age
B. Self Contributory Schemes by Employees :
Supplementary Medical Insurance Cover may be opted for & obtained on payment of additional
premium by an employee as under:
i) An additional medical insurance cover for self upto Rs.4.50 lacs

ii) Medical insurance cover for spouse upto Rs. 5.00 lacs
iii) Medical insurance cover of Rs. 5.00 lacs each for children, including daughter (s)- in-law &
son(s)-in-law.
The minimum age of beneficiaries to be covered under ii. & iii. above is 25 years.
Request (Proposal Forms) for such cover/additional sum insured in respect of eligible family
members/employees, along with the applicable Premium should reach The Oriental Insurance Company
Ltd. Divisional Office No. 7, 86 Janpath, 3rd Floor, New Delhi – 110001, directly in case of family
members and through HRD Division Head Office in case of employees, on or before 31.05.2007, or
before the policy retirement date opted for in the proposal form, whichever is earlier. It may be noted
that no extension in time limit would be available for obtaining such additional sum insured/ cover.
Details of the scheme are available on the Bank’s website.
L) Self Financed Group Insurance Scheme for Officers,

(PD1422dt 29.3.94, HRD 2 dt 4.7.2000, HRD 267 dt. 06.07.2005, 332 dt. 10.07.2006) The maximum
sum insured under the policy is Rs. 2.60Jacs and the details of coverage available are given here under
:
Eventuality Compensation Percentage
Death 100%
Permanent Total Disablement 100%

Permanent Partial 75% to 1 % as circulated
Disablement in HRD 332dt.
10.07.2006
In addition to the above, the following benefits are also available in the Policy:
1) Carriage of Dead Body

In the event of death of the insured person due to accident, outside his residence, the Company
shall pay for transportation of insured officer’s dead body to his place of residence, a lump sum
of 2 % of CSI or Rs. 2500/-, whichever is less, on production of evidence.
2) Education Grant
In the event of death or permanent total disablement of the insured, due to accident, the Policy
shall pay as education grant for the dependent children as below:
a) If the insured person has one dependent child below the age of 25 years, an amount equal
to 10 % of CSI subject to a maximum of Rs. 5000/-.
b) If the insured person has more than one dependent child below the age of 25 years, an
amount equal to 10 % of CSI subject to a maximum of Rs. 10000/-.
In terms of PD Cir. 1422 the deduction of premium is to be made from the salary for the month of
April for policy commencing from July each year. As such, the risk of only those officers is
covered under the policy whose premium has been deducted from their salary and received at
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HO prior to the inception of this policy. Any default in this respect shall be at the risk and
responsibility of the officer concerned.
M. Purchase Of Brief Case By The Officers
(PD 1675 dt. 17.7.1999)
Category Limit in Rs.

DM/BM (Scale Rs. 900/-
I)
Scale II/ III Rs. 1300/-
Scale IV & V Rs.1800/-
Scale VI & VII Rs.2400/-
 Amt. is inclusive of all taxes.

 Permission to be sought from BM /RM as the case may be.
 Old brief case can be replaced after a gap of three years.
 Proper record of purchase is to be maintained at the office and the relevant particulars to be
mentioned in the LPC of the officer on transfer.
N) HOSPITALISATION SCHEME
There are two schemes- for reimbursement of Hospitalisation Expenses for officers and their
family.
i). Reimbursement of Hospitalisation Expenses under PNB Officers' Service Regulations –1979.
ii). PNB Hospitalisation Contributory Benefit Scheme for officers.
The first one is as per Officers' Service Regulation and the 2nd one is contributory & optional.
i.) Hospitalisation Expenses Reimbursement under PNB Officers' Service Regulations.
Reimbursement of hospitalization charges shall be to the extent of 100% in the case of an officer and
75% in the case of his family members, subject to the following limits.
Grade / Limit of Bed Charges Limit of other charges

Scale
JMG Scale Self: Rs. 600/- per At the scale of 125% of the limits
l & MMG day. Family : Rs. 450/-laid down under the
Scale II per day. Hospitalization Scheme applicable
to workmen(in Annexure III)
SMG Self : Rs. 800/- per At the scale of 150% of the limits
Scales IV day. Family : Rs. 600/- laid down under the
& V and per day. Hospitalisation Scheme applicable
TEG to workmen employees(in
Scales VI Annexure III)
 Reimbursement is made in case of all ailments and major accidents which require hospitalisation.
 "Hospitalisation" means admission to Hospital including Nursing Home.
If admitted to Hospital/ Nursing Home and discharged on the same day, then also reimbursement is
available.
 “Family” means the officer's spouse, wholly dependent children including dependent step children
and legally adopted children and parents wholly dependent on the officer and ordinarily residing
with the officer.
 The term "wholly dependent" child/parents shall mean such member of the family having a net
monthly income not exceeding 2550/-. If the income of one of the parents exceeds Rs.2550/- pm or
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the aggregate income of both the parents exceeds Rs,2550/- pm, both-the parents shall not be
considered as "wholly dependent" on the officer.
 For female officers, either natural parents or parents-in-law, but not both, ordinarily residing with
her and wholly dependent on her are eligible.
Domiciliary treatment
Medical expenses incurred in respect of the following diseases which need domiciliary treatment as
may be certified by recognised hospital authorities and Bank's Medical Officer shall be deemed as
hospitalization expenses and reimbursed to the extent of 100% and 75% in case of officer and his/her
family respectively.
 Cancer, Leukaemia, Thalasemea, Tuberculosis, Paralysis, Cardiac Ailment, Pleuresy, Leprosy, Kidney
ailment, Epilepsy, Parkinson's Disease, Psychiatric disorder, diabetes, Hepatitis-B, Hepatitis-C,
Haemophilia, Myaestheniagravis. Wilson's Disease. Ulcerative Colitis, Epidermolysis buliosa, Venus
Thrombosis (not caused by smoking), Aplastic Anaemia. Psoriasis and Third Degree Bums.
The reimbursement will be made for the period stated in specialist's prescription. If no period is
stated, the prescription will be valid for 90 days.
 Expenses incurred on radiotherapy and chemotherapy in the treatment of cancer and leukemia
shall be considered for reimbursement under domiciliary treatment to the extent of 100% in case of
an officer and 75% in case of his family.
ii) PNB Officers Hospitalisation Contributory Benefit Scheme

(PD Circular No. 1473 dt. 30.01.95 ,1620 dt. 15.05.98,HRD 229 dt. 29.12.2004 & 330 dt. 30.06.2006)
All the Officer employees can become member of the scheme by giving irrevocable letter of
authority and contributing Rs. 450/- in the month of January every year to be remitted by February
to the respective RM Office.
 The scheme provides for reimbursement of expenses for specified non-hospitalisation
tests/treatments for which there is no coverage under Officer's Service Regulations, e.g., simple
fracture, vasectomy, radiotherapy, chemotherapy, Kidney dialysis, CT Scanning. NMR/MRI Scan etc.
The member officers and their families are entitled to reimbursement of their hospitalisation
expenses subject to the maximum limit of Rs, 20000/ per year in respect of all injuries, diseases
and illnesses under the scheme. The treatment may be allopathy, ayurvedic, homoeopathy, unani
and naturopathy. Definition of family is as in (i) above.
Medical Checkup:
- This scheme also provides provision for medical check up for self and spouse:
After the age of 40 years and upto the age of 45 Once in 5 Years,
years
After the age of 45 Years and upto the age of 50 Twice during this
years (Not more than once in any calendar year) period
After the age of 50 years Every year
The limit of reimbursement for medical check up for self and spouse under the scheme is Rs. 700/-
per head per check up.
 The complete medical check up constitutes the followings:- ECG.TLC. DLC,HB, ESR, Blood Sugar-
Fasting and PP, Blood Urea, Serum Uric Acid, Serum Cholestral, HDL Cholestral, Serum
Triglycerides. Urine Routine, X-Ray Chest - PA View and one consultation.
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If all the tests are conducted along with ultra sound - lower abdomen or upper abdomen or full,
then reimbursement shall be restricted to Rs.900/-
If all the above investigations are not completed in one stretch (within 10 days), the same will not be
treated as medical check up and the claim is liable to be rejected:
iii) General Rules:

-Upon the happening of any event which may give rise to a claim, notice with full particulars should be
sent to ZO within 15 days of its occurrence. Period of hospitalization includes the period for
prehospitalisation as well as the period of convalescence prescribed herein.
-"Per illness” means the period commencing on the first day on which an officer is under the care of
medical practitioner for the treatment of any particular disease and terminating on the expiry of 45
days from the day the officer resumes normal work or activities.
-Claims in proper Form (Non-members PNB-815 and contributory benefit PNB-816) to be submitted to
Zonal Office directly (NOT through RO , except in case of Incumbents) within Six Weeks from the date
of discharge from the hospital or if the officer returns to the duty from sickness, whichever is earlier.
ZM can only condone the delay in submitting the claims in case of justified reasons.
-The claim form should invariably include the followings:-
 Discharge certificate issued by the concerned Hospital/ Nursing Home (and not by the doctor in
his individual capacity) containing date of admission, date of discharge, diagonosis of the disease,
treatment given, name and nature of operation performed, if any, name and qualification of the
treating surgeon/his assistant and the anaesthesist. (Their charges to be given separately for
everybody).
 Bill issued by the Nursing Home on their Bill Book / Form.
 Medicine Bills and investigations Receipts accompanied by prescription or authenticated by the
treating Surgeon/ Physician under his seal.
 Details, of lab. Charges, X-Rays. ECGs and visits.
 In case of non - hospitalization cases, photocopy of reports of pathological tests. C T Scans etc.
 Original Bills/ Receipts should be submitted.
 Package Deals relating to Heart / Kidney/ Coronary ailments are also reimbursable. - Details in
Annexure III
The claim will be first calculated under PNB OSR as per the entitlement. If the claimant is also the
member of the Contributory Benefit Scheme, remaining balance will then be calculated under the
scheme subject to a maximum limit of Ks. 20.000/- per annum.
Claim for Domicliary Treatment to be sent to Regional Office directly and not to Zonal Office.
ADVANCE AGAINST HOSPITALISATION CHARGES FOR TREATMENT:
On the basis of estimates of treatment expenses received from Hospitals/Nursing Homes, the
permissible amount shall be calculated and advance may be allowed up to 100 % of permissible
amount i.e. amount admissible under officers’ service regulations and PNB Hospitalization
Contributory benefit fund for officers, if he is a member. If the amount calculated on the basis of
estimate is less than Rs.25000/-, no advance shall be permitted. (Refer HRDD Cir No. 305 dated
20.03.06, 311 dtd. 05.04.06.)
Sanctioning Authority: SRM/RM for officers working in the Region and CM (Estt.) for employees in
ZO/other offices reporting directly to ZO.
30..WEIGHTAGE OF RURAL SERVICE IN CASE OF PROMOTION
As per HRD Cir No 383 Dated 28.03.2007
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Rural service may be made incentive oriented and one year of rural service by an
officer may be treated as 2 years for qualifying service for promotion.”
The Govt. had accepted the above recommendation of HRM Committee and it has been decided
that one year of rural service by an officer may be treated as 2 years of qualifying service for
promotion to next grade provided he has rendered a minimum of two years service in rural
branch.
This concession will be provided only once in the career of an officer in the post in which
he has completed the minimum tenure of two years of rural service, e.g. if an officer
completes two years rural service while he was in JMG Scale-I, it will be counted as four
years qualifying service for promotion to MMG Scale-II. However, he will not get any benefit
of this service once he reaches in MMG Scale-II.
It is clarified that only service rendered by an officer in rural branch shall be considered as rural
service and service rendered by him while on deputation to RRB/DIC, Gram Udyog Kendra or any
other office located in rural area shall not be considered as rural posting. Service rendered in
semi urban areas shall not be considered for such incentive.
The stipulation of two years in rural areas is minimum and in case an officer is retained beyond two years in
such areas depending on bank’s requirement, the additional benefit of service will be restricted to only two
years. Thus, if an officer stays in rural branch for 4 years, the qualifying service for next promotion will be
considered as 6 years (i.e. 4 years of rural service and two years for incentive of working in a rural branch).
It is also clarified since the benefit of rural service has been made effective from the prospective
date only the service rendered in rural areas subject to a minimum of 2 years in the existing
scale shall qualify for concession e.g. an officer who has already rendered rural service in a
previous scale again gets posted in rural area in the existing scale for a minimum period of two
years, he shall get additional weightage of qualifying service for promotion to next scale.
The officers who have not completed the minimum tenure of two years of rural service and are
desirous for posting in rural branch may exercise the option for posting in the rural branch on the
prescribed format (proforma enclosed). The option letter may be sent to the concerned Zonal
Office through proper channel. The officers working in HO Divisions may also submit the option
letter through their Divisional Chief for onward submission to HRD Division, HO.
It is also clarified that in case the options received from officers for rural posting are in excess of
the slots available and the bank is not able to provide rural posting to all the officers, in such a
situation the rural posting will be provided strictly as per seniority from amongst the optees. The
roster for rural posting will be maintained at Zonal Office.
Further, in case it is observed that all the officers who have opted for rural posting can not be
provided rural posting in their parent Zone, they may be posted in other Zones as per the choice
indicated by the officers in the proforma subject to availability of vacancies in such Zones.
Accordingly, the officers who are desirous for rural posting may submit the option letter to the
concerned authorities on an on going basis and the rural branch service will be provided
accordingly by the Bank.
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In case Zonal Managers feel that it will not be possible for them to provide rural posting to all
these officers, they may send us the names of the remaining officers for rural posting along with
their option letters so that they may be posted in other zones as indicated by the officers in their
option letters. They may be posted in the Zones of their choice subject to availability of vacancies
in said zones. In case it is not possible to post them in the zone of their choice, bank will be free
to post them in rural branches of the zones where vacancies exist.
Technical Officer are not eligible for rural posting till they opt for switching over to main stream and
their request for main stream is accepted by the bank.
It is informed that the incentive of rural service is effective in respect of promotion process under
taken in the year 2006-07 and thereafter for promotion from JMG Scale-I to MMG Scale-II and
MMG Scale-II to MMG Scale-III. It is further clarified that such relaxation will not be available for
promotion from JMG Scale-I to MMG Scale-II under Channel-III, i.e. Fast Track Channel.
In view of the above, it is reiterated that the officers desirous for rural posting may submit the
option letter to the respective authorities.
OPTION LETTER FOR POSTING IN RURAL BRANCH
(THROUGH PROPER CHANNEL)
Ref: HRDD, HO, New Delhi Circular No. 383 dt March 28, 2007.
Reg: Option for posting in Rural Branch.
I have not been posted in rural branch in the existing scale, I hereby opt for posting in a rural
branch for a minimum period of 2 years in order to avail the incentive for rural posting. *
I was posted in rural branch in my existing scale ___________ from________ to _________ the
period of stay being less than 2 years. I opt for posting in rural branch. *
In case it is not possible for the bank to post me in the rural branch in my parent Zone, I give
hereunder the order of preference (other than the Zone where I am working at present) to be
considered for my rural posting.
1.
2.
3.
In case it is not possible for the bank to post me in rural branch in any of the above said Zones
due to non-availability of vacancies, I am willing to be posted in rural branch of any other Zone
where the vacancies exist.
(SIGNATURE)
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NAME
DESIGNATION
PLACE OF POSTING
Date: REGION
ZONE
31.TERMINAL BENEFITS
Provident Fund and Pension
(1) Every officer shall become a member of the Provident Fund constituted by the Bank, unless he is
already a member of that Fund and shall agree to be bound by the rules governing such fund.
(2) The Provident Fund rules framed shall provide that on and from 1.11.1993
(a) In case of an officer governed by the Pension Scheme, contribution to the Provident Fund shall be
made only by the officer at the rate of 10% of pay without any matching contribution on the part of
the banle
Provided that no adjustment on account of provident fund contribution already made for the period
1.7.1993 to 31.10.1993 shall be made.
(b) In case of an officer not governed by the Pension Scheme, contribution to Provident Fund
by the officer and a matching contribution by the bank shall be made at the rate of 10% of pay.
Provided that no adjustment on account of provident fund contribution already made for the period
1.7.1993 to 31.10.1993 shall be made.
(3) Officer joining the bank's services on or after 29.9.1995 shall be governed by the Pension Scheme.
Provided that the following categories of officers shall not be covered by the Pension
Scheme:-
a) an officer who was in service of the bank prior to 29.9.1995, unless he has specifically exercised
an option to become member of the Pension Scheme in response to bank's notice to that effect.
b) an officer who is recruited on or after 29.9.1995 at the age of 35 years and above, and who has
elected to forego his right to Pension in terms of the Pension Scheme.
Note: “Pay” for the purpose of Provident Fund shall mean basic pay including Stagnation Increments,
Officiating Pay, Professional Qualification Pay and increment component of Fixed Personal Pay
Gratuity:
(1) Every officer shall be eligible for gratuity on
a) retirement
b) death
c) Disablement rendering him unfit for further service as certified by a medical officer approved
by the Bank;
d) Resignation after completing ten years of continuous service; or
e) Termination of service in any other way except by way of punishment after completion 10
years of service.
2) The amount of gratuity payable to an officer shall be one month's pay for every completed year
of service, subject to a maximum of 15 months' pay.
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Provided that where an officer has completed more than 30 years of service, he shall be eligible by
way of gratuity for an additional amount at the rate of one half of a month's pay for each completed
year of service beyond 30 years.
Provided further that pay for the purpose of Gratuity for an officer who ceased to be in service during
the period 1.7.1993 to 3 1.10.1994 shall be with regard to scale of pay as specified in Sub Reg(l) of
Regulation (4)
Provided also that “pay” for the purpose of Gratuity of an officer who ceased to be in service during the
period 1.4.1998 to 31.10,1999 shall be with regard to scale of pay as specified in Sub Regulation (2) of
Regulation 4.
Note :
If the fraction of service beyond completed years of service is 6 months or more, gratuity will be paid
pro-rata for the period. i.e, the number of days beyond 6 months period is also to taken into account.
“Pay” for the purpose of Gratuity shall include Basic pay, Special Pay, Officiating Pay and Personal Pay,
Professional Qualification Pay, Increment Component of FPP.
Revised pay is to be reckoned for the purpose of payment of Gratuity under the Payment of Gratuity
Act to officers who retired / retire / died while in service, on or after 1.4.1998 /1.11.1999. Since the
various components of pay got revised from different dates, the old / revised rates of these
components, as the case may be, are to be taken into account depending on whether retirement /
death while in service was prior to or after the date prescribed for the revision of the particular
component of pay. detailing as under :-
1 Officers retired / expired on or after 1.4. 1998 but before 1.11.1999.
(i) Under Payment of Gratuity Act
The revised Basic Pay and Dearness Allowance.
(ii) Under PNB Officers' Service Regulations
Pre revised Basic pay. increment compo tent of FPA (pre revised) and PQA (pre
revised)
2. Officers retiring / expired on after 1.11.1999:
(i) Under the payment of Gratuity Act,
The revised Basic pay and Dearness Allowance,
(ii) Under Officers' Service Regulations
The revised basic pay, increment component of FPA (revised) and PQA (revised).
Officers who have retired/ expired on or after 1.4.1998 but before 1.11.99 revised Basic pay and
Dearness Allowance thereon is to be taken into consideration for calculating the Gratuity under the
Gratuity Act and pre revised Basic pay, increment component of FPP (pre revised) and PQP (pre
revised) are taken into consideration for the purpose of Gratuity under PNB Officers' Service
Regulations and whichever is higher is to be sanctioned / paid.
Statutory Gratuity
Payment Under Gratuity Act 1972
The Payment of Gratuity Act came into force we! 16.9.1972.

In terms of definition of "employee" under payment' of Gratuity Act, 1972, persons employed in
administrative or managerial capacity are covered under the provisions of Gratuity Act, 1972.
Therefore, officers of the Bank are also entitled to receive gratuity under Gratuity Act, 1972.
Gratuity shall be payable to an employee on the termination of his employment after he has rendered
continuous service for not less than 5 years.
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(i) On superannuation or,
(ii) On retirement or resignation or,
(iii) On death or discharge on the ground of total disablement due to an accident or a disease.
Provided that the completion of continuous service of five years shall not be necessary where the
termination of the employment of any employee is due to death or disablement. For every completed
year of service or part thereof in excess of 6 months, the employer shall pay gratuity to the employee
at the rate of 15 days wages based on the rate of wages last drawn by him (without any stipulation on
wages) on the basis that a worker earns a month’s wages for attending to work on 26 working days, as
per the following formula..'
Wages x 15/26 x No. of years of service.
(Ceiling on the amount of Gratuity : Rs. 3.5 Lac)
Wages means Basic Pay Dearness

Allowance Spl. Pay (if any) ,PQP/FPP etc.
Personal Pay (if any)
Officiating Pay (if any)
CCA and Adjustment Pay shall not. be included
Note: Gratuity may be calculated as per the provisions of the Gratuity Act as well as
under Officers Services Regulations and higher of the two would be payable.
An employee shall be said to be in continuous service for a period if he has, for that period been in
uninterrupted service including service which may be interrupted on account of sickness, accident,
leave, absence from duty without leave(not being absence in respect of which an order treating the
absence as break in service has been passed in accordance with the standing orders, rules and
regulations covering the employees of the establishment), lay off strike' or a lock out or cessation of
work not due to any fault of the employees, whether such uninterrupted service was rendered before
or after the commencement of this Act.
The term "wages" for the purpose of determining the amount of gratuity payable under the Act, means
all emoluments which are earned by an employee while on duty or on leave in accordance with the
terms and conditions of his employment and which are paid or are payable to him in cash and includes
Dearness Allowance but does not include any Bonus, HRA,CCA, overtime.
Daily wages should be ascertained by dividing the monthly wages by 26 working days and not by 30
working days for the purpose of computing 15 days wages payable as gratuity as stated above.
Forfeiture of Gratuity under Act

The gratuity payable under the Payment of Gratuity Act, is liable to full or partial forfeiture under
different circumstances. Section 4 (1) of Payment of Gratuity Act deals with payment of gratuity
whereas Section 4 (6) of the Act deals with forfeiture of gratuity - Section 4 (1) reads as under:
"Gratuity shall be payable to an employee on the termination of his employment after he has rendered
continuous service for not less than five years, - .
a) on his superannuation, or
b) on his retirement or resignation, or
c) on his death or disablement due to accident or disease:
Provided that the completion of continuous service of five years shall not be necessary where the
termination of the employment of any employee is due to death or disablement. "
Section 4(6) provides as under:

"Notwithstanding anything contained in sub- section (1)
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(a) the gratuity of an employee, whose services have been terminated for any act, willful omission
or negligence causing any damage or loss to, or destruction of property, belonging to the employer,
shall be forfeited to the extent of the damage or loss so caused:
(b) the gratuity payable to an employee may be wholly or partially forfeited.
(i) If the services of such employee have been terminated for his riotous or disorderly
conduct or any other act of violence on his part, or
(ii) If the services of such employee have been terminated for any act which constitutes an
offence involving moral turpitude, provided that such offence is committed by him in the course of his
employment.
Interest on Gratuity payable under Act
As per provisions of the payment of Gratuity Act 1972, the bank has to pay full amount of gratuity
within 30 days from the date it becomes payable to the person to whom gratuity is payable. If the
amount of gratuity payable is not paid by the bank within the specified period (30 days), the bank has
to pay from the date on which the gratuity becomes payable to the date on which it is paid, simple
interest @10% p. a. provided that no such interest shall be payable for delay in the payment due to the
fault of the employee.
Interest on Gratuity under Officers' Service Regulation
"Where payment is not made within the period of 3 months from the date of retirement / resignation
etc. interest @ applicable to the time deposits on ex-employees is payable.
Interest is to be paid to the ex-employee by the branch office concerned from where the employee has
retired / resigned etc. from the date of his retirement / resignation etc. It is not necessary in such
cases, to await sanction from Regional office.
Note: No Income Tax is deductible from the amount of Gratuity paid under the Payment
of Gratuity Act, 1972.
32. TRANSFER POLICY FOR OFFICERS
Service conditions of officer staff are governed by PNB (Officers') Service Regulations. 1979 as
amended from time to time. The Regulations 47 and 48 lay down provisions relating to transferability
which read as under
Regulation: 47
Every officer is liable for transfer to any office or branch of the bank or to any place in India.
Regulation 48
Every officer shall be available for bank's duties at any time of the day.
During the course of MRM meeting with the All India PNB Officers’ Association, (AlPNBOA) it was agreed
to consolidate transfer guidelines issued, from time to time.
The consolidated guidelines are appended.
I. Stay at one Office / Station
i) No officer shall remain in the same office for more than 3 years. The period of stay in the office
will exclude the period of service as workman in the same office.
ii) No officer shall remain for more than 7 years at the same station. The period of stay at one
station will exclude the period of Service as workman in the same station.
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iii) Normally, an officer should be allowed to stay at one office for a period of 3 years.
unless in the meantime, he is promoted and has to be transferred to another office. He can.,
however, be allowed to continue in the same office on promotion, provided. there is a suitable vacancy
in the higher scale/grade and he has not completed two years' stay at that office
Officers posted at a branch for unduly long period, in violation of the above stipulated period, are likely
to develop interests. In order to eliminate the scope for frauds and corruption, rotational transfers must
be effected regularly. If in any case, RM feels an exception is required, he is to make out a case and the
Zonal Manager has to go through the reasons before agreeing to defer the transfer proposal.
2. Transfer of Technical Officers
i) Transfer of Technical Officers such as Agriculture Officers, SSI Officers. Economic Officers etc. will
normally be made by the Regional Manager in consultation with the
Zonal Manager. For inter-zonal transfers, HRD Division at Head Office will be consulted.
ii) Transfer of Training Managers/Faculty Members/ Training Coordinators and Officers working in Foreign
Exchange offices/Overseas branches etc. whenever effected under para I (stay at one office/station)
should only be made in consultation with respective divisions of HO.
3. Transfer during Audit
The Incumbent Incharge (where the second man is not fairly senior/conversant) should not. as far as
possible, be transferred during the course of audit as the outgoing Incumbent Incharge should be busy
in handing over charge to the incoming Incumbent. Further, as far as possible, Branch
Managers/Officers during the course of inspection should be sanctioned leave only when it is absolutely
necessary.
4. Transfer on Promotion
i) An officer transferred to other office/ station on promotion or in the same capacity should not be
transferred back to the same station/office within a period of two years.
ii) In terms of the Government guidelines subject to administrative exigencies, physically handicapped
employees in the Bank, in all cadres, should normally be exempted from routine periodical outstation
transfers. Such persons should not normally be transferred. even on promotion if a vacancy exists in
the same Branch/Office/Town/City. When the transfer of a physically handicapped employee becomes
inevitable on promotion to a place other than his original place of appointment, due to non-availability
of vacancy, it should be ensured that such employees are kept close to their original place of posting
and in no case are transferred to far off/ remote places . This concession would not be available to such
of the handicapped employees, who are transferred on grounds of disciplinary action or are involved in
fraudulent transactions.
The Chairman & Managing Director of the Bank may grant exemption in individual cases of physically
handicapped officers keeping in view whether the handicap is of such a nature that it is not possible for
them to serve in a rural/semi-urban branch. (In view of the above, the complete case of such officers,
should be sent to HRD Division, HO through Regional/Zonal Manager giving the details of handicap and
their recommendations.)
iii) Posting of officers promoted from clerical cadre through Seniority Channel:
a) Special Assistants / Clerks on promotion as officers on the basis of seniority- cum absence of
demerit and interview should be transferred to a station other than the one at which they were
working as Special Assistants / Clerks. Relaxation can, however, be made in case where such
employees have not completed 3 years' stay at the existing station.
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b) Lady Special Assistants on promotion as Officers through seniority-cum-absence of
demerit and interview, may not, however, be transferred to outstation offices pro vided there is a
vacancy of officer at the same office/station.
5. Transfer of Sportsmen
Those officers who are sportsmen and who have played or have been playing in PNB teams may be
posted as far as possible, in cities within the regions where avenues for playing games are available.
Further, sportsmen working as Clerks/Special Asstts. on qualifying for promotion as Officers, through
selectivity process may be retained in the existing zones even though on merits they have to go out,
provided, they fulfill the following eligibility criteria :
 They should be members of All India PNB team and must have represented PNB in open
tournaments/ State level tournaments or they must have represented the State at National level.
The posting of such of the players in the same Zone on their promotion, as officers shall be subject
to annual review and the officers concerned may be considered for transfer to places in other
Zones where similar sports facilities may be available.
 Exemption from rural branch experience may be considered in respect of those active sportsmen
officers who participate in the games indicated by the Bank’s Sports Boards, at State or National
level. Cases of such officers may be referred to HRD Division for approval of the competent
authority.
6. Transfer on request
i) An officer transferred to other Region on promotion
a) will not be eligible for transfer back to the same Region /Zone for a period 2 years: This is
also applicable to those Officers who on promotion are retained in the same Zone but allocated to a
different region in the Zone. However, all the transfers will be effected subject to the requirements of
the bank and availability of vacancies and subject to the provisions of Regulation 47 of the PNB
Officers Service regulations.
c) The minimum period of stay in a Region for Officers in Scale II & III transferred on promotion
or in the same capacity to become eligible for seeking transfer to any other Region/Zone shall be 2
years.
ii) Officers joining the Bank as Management Trainees may be considered for transfer from the Zone
allocated to them on completion of their training period to any other Zone after completion 2 years
of their stay there.
iii) Lady officers transferred on promotion to any other Region shall be eligible to seek transfer
back to the same Region after completion of one years of stay in that region
However, it is to be ensured that the Lady Officers who have not completed the required Rural/Semi-
Urban experience in terms of Government guidelines in the Region where they were posted on
promotion, are posted in rural/semii-urban branches of the transferee region for the remaining period,
to enable them to acquire the requisite experience for becoming eligible for promotion to MMG-Il/Ill, as
the case may be.
The physically handicapped employees who are sent out of their Zones on all promotions shall be
eligible to seek transfer back to original Zone after completion of 1 year stay in other Zones. The
request of physically handicapped employees for transfer back to original Zone shall be considered
provided no disciplinary action case is pending against them.
iv) The proforma for seeking request transfer by officers is available as per Annexure. Branch
Managers/Regional Managers/Chiefs should ensure before giving the recommendations that the
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transfer application is complete in all respects and the information particularly at column no.
6 & 7 are duly filled in.
Leave availed in excess of PL earned / Sick Leave due for the period of stay in the transferee
region/zone during their stay at the transferee region/zone shall be excluded from the total period of
stay at the transferee region /zone for determining their eligibility to seek transfer.
v) The transfer application of the officers should not be rejected on the grounds that integrity of the
officer is doubtful and these should be considered on merits i.e, the reasons given and as per the
roster system maintained in the administrative offices alongwith the requests of other officers.
Further, if the integrity of the officer is doubtful, this information should be supplied to the
concerned authorities in a confidential manner.
vi) At the time of relieving of officers in the case of Inter-Region/ Zone transfers it must be
ensured that the officer has submitted up to date PAF and Annual Return of Assets & Liabilities.
7. Transfer guidelines regarding difficult, hilly and hard areas:
Officers posted in the interior of the rural/ difficult/high altitude areas, shall be eligible for transfer after
completion of a period of two years stay at such stations. They may be transferred at one of the three
places of their choice, if suitable vacancy is available there. Otherwise, they may be asked to give more
choices of stations and as far as possible, they may be posted at one of these stations.
RMs have been delegated with the powers to identify and approve the areas as ‘difficult centres' on the
basis of discussions in the Local MRMs with the representatives of Officers’ Association (AIPNBOA).
Officer posted in hard areas (only such places which have been identified by the State /Centre as Hard
Area) shall be eligible to seek transfer to other areas in the same region (non-hard areas as far as
possible) after a stay of one year at these stations.
8.Transfer of Officers posted to N.E.R.
In terms of existing guidelines, officers transferred from other parts of the country for posting in NER,
are eligible for posting for a period of 3 years at a place of choice out of 3 places to be indicated by
them, on completion of their tenure in NER. It is clarified as under :
The requisite tenure in respect of officers who are posted to NER in the same scale on administrative
grounds to meet the exigencies of bank business is 2 years and it shall be 3 years in case of officers
posted to NER on promotion.
The above guidelines shall not apply to Management Trainees posted to NER on their first assignment
after completion of the training.
9. Officers posted in Kashmir Valley
Presently, officers transferred to branches in Kashmir Valley from other stations are being considered
for transfer to one of the three regions as per the choices given by them after a period of 18 months
stay in the Valley.
10.General
i) As far as possible, transfers should be made in the same part of the country such as South,
East, North, West and cross-country -transfers such as from Gujarat to Nagaland and Kerala to Punjab
involving a lot of dislocation to the members of the staff and the families should be avoided.
ii) Except in emergent circumstances and on promotions, as far as possible. transfer should be made
at the end of academic year and within the same language area.
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The transfers may be effected by and large in the month of April/May after the work
pertaining to closing is concluded and to synchronise with the end of the academic session. Normally
, all outstation transfers effected under the rotational transfer and inter-regional transfers made
either on administrative grounds or on request should be synchronised as above . This shall,
however, be without prejudice to the Bank's right to effect transfers, in emergent circumstances,
at any point of time. The transfers effected on promotion would also be excluded from the purview of
the aforementioned provision.
iii) For transfers to be effected before completion of a year's stay at a station, prior concurrence
should be obtained from the ZM. For transfers to be effected after a year's stay but before expiry of
2 years, reasons for effecting transfers should be advised to the ZM. Reasons should also be stated
in the copy of transfer orders endorsed to the HRD Division, HO.
Further. an officer should not be shifted to another office in the same capacity in quick
succession or within the same station without proper justification and prior concurrence of the
Zonal Manager.
iv) While effecting transfers, either on promotion or in accordance with the guidelines, the spirit
should be respected that the transferred employee is not posted to a branch from \\here he/she has
earlier moved out within last 3 years or ".!here he/she has already \vorked for a total period of 5
years or more during his/her earlier career. If for administrative reasons. some deviations are called
for then the transferring authority should obtain prior concurrence of his higher authority.
v) Officers during the period of three years preceding their retirement may be posted in offices
nearer to their home-towns, if possible, to enable them to make arrangements for their retired
life in time.
vi) Management Trainees after completion of their training and promotee officers must initially be
posted in rural offices for a minimum period of 2 years to give them adequate branch experience.
vii) As far as possible (except in the case of promotions where posting to an outstation office is
necessary) an Officer, and his/her spouse, if both employed in our Bank, should be posted at the
same station but in different offices.
viii) A roster should be maintained in all the Regional/Zonal Offices to register representations for
transfer from eligible officers. As far as possible, transfers should be made in the order of receipt
of such representations. Departure from this roster may be made only in cases with pressing
compassionate grounds or in the case of an officer who has longer stay out of the Region to
which he wants to go than the officer registered earlier.
ix) In order to implement the Govt. guidelines for rural/semi-urban postings, officers who do not
have the requisite rural branch experience should invariably be posted in rural areas and, as far
as possible, those having rural experience may not repeatedly be posted in rural areas. Transfer
of officers to Rural/Semi-urban areas be made in a phased manner on the basis of a roster.
Officers in JMG & MMG who do not possess the requisite period of rural/semi-urban branch
experience as required in terms of Govt. guidelines shall be posted in rural or semi urban branch, on
their promotion, for completion of the requisite period of experience.
Government Guidelines for posting of Husband and Wife.
Where an officer is posted at a rural/semi-urban branch in terms of Govt. guidelines (for completing the
requisite tenure to become eligible for promotion to higher grade) and if the spouse is also employed in
the same bank, then the spouse of the officer may be posted in a nearby branch/centre. If the spouse
is employed in another Public Sector Bank. the junior spouse may apply to the Competent Authority in
his/her bank and the said authority may post the said officer to the office/branch of the bank at the
station where the senior spouse is working and if there is no branch/office of the bank at the station,
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then to the State, where he/she is posted. Such transfers for the junior spouse, however,
should be restricted to a specified number of times only.
Officers posted in Rural/Semi-urban areas for acquiring experience in terms of Govt. guidelines should
not be posted to urban areas on deputation and such period of deputation. if any, shall not be counted
for reckoning the minimum stay of rural/semi-urban posting respectively.
x) Office Bearers of Central/State/Zonal Committee or even that of local units of any Trade Union
should not be posted in the Staff/Estt. Section at Regional/Zonal Offices.
xi)Zonal Managers have been vested with powers to post Scale-III/II Managers anywhere in the Zone
after taking into consideration the requirement of different Regions for their effective utilisation. In
such of the Zones which are spread over more than one State, Zonal Managers, while effecting the
transfer of Managers in Scale-II, would see that they are posted within the same State to the extent
possible.
xii) As far as possible, Officers should not be asked to initially report to Regional/Zonal
Offices, as is often the case, to collect their posting orders. RMs/ZMs should be able to decide
posting of officers before hand and issue orders accordingly. This applies to transfer either on
account of transfer guidelines or administrative transfers and would obviate the delay in posting.,
inconvenience and expenditure on travel.
xiii) Zonal Managers should regularly monitor the transfers made by Regional Managers in order to
ensure that the transfers are made in terms of guidelines laid down by HO . Similarly, Head
Office will monitor transfers made by the Zonal Managers. Copies of all transfer orders should,
therefore, invariably be sent to the Zonal Office/Head Office for their scrutiny.
It is also requested that transfer of officers should not be made in haste unless required in
emergency and in an unceremonious manner so as to look insulting to the officer concerned. There
should be a proper send-off so that the officer feels motivated and honoured to take his
next assignment.
xiv) All applications/representations received from officers in response to circulars from HO and/or
requests made by the employees eligible for seeking transfer should be forwarded to the
competent authority alongwith views/recommnendations to enable them to take a decision in the
matter. The officer concerned should be informed of the manner of disposal of his request.
In case it is not possible to relieve any of the officers for want of substitute(s) or otherwise,
appropriate note may be given while forwarding such applications.
II. Competent Authorities to effect transfer of officers. As per hrd cir no.464 dated 03.06.2008
PROFORMA
APPLICATION FOR TRANSFER.
I. Name of the Employee :__________________________________________

2. Present Grade / Scale with date :__________________________________________
3. Office of posting with date :_________________________________________
4. Date of joining the Bank : _________________________________________
5. Qualifications : _________________________________________
6. Details of Rural/Semi-urban branch experience in Officers cadre :
Name of Status of Date of Date of Total Period
the Branch the Branch joining relieving
7. Leave other than Casual Leave availed during the last 3 years:
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148
Date Nature of leave No. of days
From To_________________________________________________
8. Details of transfers so far effected:

Date Branch from which Branch to which transferred Whether at
Transferred Request___
9. Whether willing to be redesignated as per Bank's requirement. _________________
10. Proposed Regions/ Zones of transfer in order of preference: 1._________________

2. ________________
3. ________________
11. Reasons for seeking transfer (copies of documents in support of reasons mentioned
must be enclosed.)
Signature
12. BM's Recommendations
Branch Manager
13.RM's Recommendations.
a) Whether any disciplinary action has been initiated or contemplated.
b) Whether any vigilance case is pending
c) Whether integrity of the officer is doubtful or otherwise
d) Recommendations of the above transfer request.
Regional Manager
14.ZM's Recommendations.
Zonal Manager
33. GUIDELINES FOR DETECTION AND REPORTING OF FRAUD CASES
General
Occurrence of frauds is mainly due to non-enforcement/ non-observance of systems and procedures
and basic safeguards built in the system.
Fraud has been defined by RBI, as under:
All instances wherein banks have been put to loss through misrepresentation of books of accounts
,fraudulent encashment of instruments like cheques, drafts and. bills of exchange, unauthorised
handling of securities charged to the bank, misfeasance, embezzlement, theft, misappropriation of
funds, conversion of property, cheating, shortage, irregularities etc."
Primarily, it is the responsibility of Incumbent Incharge to detect and report if there is any fraud in a
borrowal or non-borrowal account. However, as a part of inspection task it will be necessary for the
Inspecting officials to get the frauds reported, if not already done by the branches. Where fraud is
suspected by the inspecting official, detailed discussions must be held with the Incumbent Incharge to
see that there is no indiscriminate submission of fraud proforma.
Nature and Extent of Fraud
Broadly, fraud cases are of two types - Borrowal Frauds and Non-borrowal frauds.
The following are various nature of fraud cases identified under non-borrowal frauds :
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149
(a) Misappropriation & criminal breach of trust.
(b) Fraudulent encashment through forged instruments manipulation of books of accounts or
through fictitious accounts & conversion of property.
© Negligence and cash shortage
(d) Cheating and forgery etc.
The following Broad guidelines are to be kept in mind for determining fraud element in borrowal
accounts are reiterated hereunder: -
(a) whether erosion of security has taken place over a period of time due to business failure?
(b) whether problems of the business/unit have arisen as a result of set -back in business/
difficulties/constraints beyond control of borrowers?
(c) whether security has vanished suddenly/overnight?
(d) whether problems/difficulties of the business/unit have resulted from deliberate acts of the
borrowers to cheat the bank?
The cases falling under categories (c) & (d) above should be screened for determining element of
fraud. In such cases where fraud is established, it must be further ascertained whether bank has
suffered loss. The following factors may be taken into account for assessing quantum of loss.
(a) realisable value of principal security.
(b) extent of realisability through enforcement of collateral security such as immovable property,
shares, life policies, GP notes etc. charged to the bank.
(c) third party guarantee and recourse to assets of guarantors.

(d) recourse to State Recovery Act.
(e) extent of guarantee cover from DICGC/ECGC, if any.
Submission of Fraud Proforma
In accounts where fraud is suspected by the Inspecting Official ,the matter should be discussed with
Incumbent Incharge invariably. After such discussion, if element of fraud is found to exist due to which
bank has suffered loss, prescribed fraud proformae in case of non-borrowal accounts and borrowal
accounts must be got submitted by the Incumbent Incharge during the course of inspection . If fraud
reports could not be sent for unavoidable reasons, such cases should be listed separately in the
inspection reports.
34. HOLDING OF MRMs
Bank's guidelines in respect of holding Zonal/ Regional MRMs have been conveyed through PD Circular
letters no. 52/83 dt. 30.08.83 and 34/88 dt. 09.06.88. These guidelines have been reiterated through
HRD Division letter dt. 11.10.95 and 15.03.2003.
In Central MRM, AIPNBOA raised the issue that Zona/ Regional MRMs are not held as per bank
guidelines and whenever the MRMs are held, signing of the minutes are delayed. Further, decisions
taken in the MRMs are not implemented.
In view of the above points, it has now been decided that :
1. Zonal/ Regional MRMs should be held at regular intervals as per bank guidelines.
2. The minutes of the MRMs should be finalised within 3-4 days.
3. The decisions taken in the MRMs should be implemented within 30 days.
Further, information regarding holding of Zonal MRM will be sent to Head Office on quarterly basis on
the following lines.
a. Date of holding Zonal MRM.

b. Date of finalising the minutes.
c. Details of decisions taken.
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150
d. Dates of implementing the decisions taken.
The above informations should invariably reach Head Office in the first fortnight of the following
quarter. In case no MRM is held during a particular quarter , the reasons thereof have to be provided.
All Zonal Offices will monitor details of Regional MRMs of the Regions under their jurisdiction on the
same lines.
35) REFUNDABLE LOANS / NON REFUNDABLE WITHDRAWALS AGAINST BALANCE

OUTSTANDING IN PROVIDENT FUND
(PENSION FUND CIRCULAR NO.1/2004 dt 15.07.2004)
REFUNDABLE PF LOANS:
Sl. PURPOSE OF LOAN PERMISSIBLE REPAYMENT

No
LIMIT PERIOD
.
i) To meet expenses in connection Three Basic 24 months
with illness of the member or Pay or total
member of his family. accumulation of
own
contribution
including
interest thereon
whichever is
less.
ii)
a)
To meet cost of higher education
including traveling expenses of -Do- -Do-
any child of the member actually
dependent on him/her for
education outside India for
b) undertaking academic /technical -Do- -Do-
/professional/vocational course
beyond matriculation stage.
To meet cost of higher education

for medical, engineering or other
technical or specialized course in
India beyond the matriculation
stage.
iii) To pay cost of passage to a place
out of India of a member or any -Do- -Do-
member of his family.
iv) To meet expenses in connection

with marriage / funeral or
ceremonies which by religion of
-Do- -Do-
the member inclement upon him
to perform.
v) To meet the expenses to repair
the damage caused to the -Do- -Do-
movable/immovable property or
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151
to meet the expenses of normal
repair to self owned immovable
property.
vi) To meet expenses in connection 6 Basic Pay or
with marriage of self, brother, total 48 months
sister, daughter or son. accumulation of
own
contribution
including
interest thereon
whichever is
less.
II NON REFUNDABLE PF WITHDRAWALS
Purpose of loan Permissible limit Supporting Eligibility

documents
To meet the cost of 100% of own contribution Proper documents / Minimum
treatment for any plus 50% of additional evidence in support completed
serious ailment like contribution (VPF) if any, of cost of treatment. service of 10
kidney transplant or minus outstanding balance years or is due
heart surgery of of refundable loans if any. to retire within
member or member’s 10 years.
spouse or children.
To pay/incur expenses 75% of own contribution Marriage invitation Minimum 20
in connection with plus 50% of (VPF) if any, card/ affidavit duly years of
marriage of member’s minus outstanding balance notarized. service or 45
son or daughter. of refundable loans if any. years of age.
To meet expenditure 100% of own contribution Sanction letter of Minimum
on building a house / plus 50% of VPF, if any, Housing Loan or completed
flat or purchasing a minus outstanding balance Undertaking of H/L service of 10
site or to repay loan of refundable loans if any not availed or not to years or is due
previously raised for or cost of actual be availed. Estimate to retire within
construction/purchase construction of house of cost of the next 10
of house whichever is less. construction & years.
information .
To meet the (Basic Pay + DA) for 36 Minimum
expenditure on months or actual cost completed
building a house/flat, or service of 5
or purchasing a site, or -Employee’s contribution years or is due
a house/flat and a site, together with 75% Bank to retire within
and in the case of an contribution with interest, next 10 years.
employee whose pay if employee’s completed As above
does not exceed service is 5 years but < 10
Rupees five thousand years.
per month also on -Employee’s contribution +
additions, substantial 85% of Bank contribution
alternations or with interest if employee’s
improvements completed service is 10
necessary to a house. years but less than 15
years.
-Employee’s contribution +
100% of Bank contribution
if employee’s completed
service is more than 15
years,
whichever is less of
above
Withdrawals for • Up to 12 months pay Proof of date of admissible only
additions, alternations or balance of Purchase or after a period
or improvements employee's own completion of house of five years
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152
necessary to a house contribution with from the date
owned by employee or interest thereon or of purchase or
Formally owned by the amount standing to his completion of
employee and the credit in the fund house, only
spouse whose pay whichever is less. once and in
does not exceed Rs. one
one thousand six installment.
hundred only per
month.
Withdrawal within 12 • 90% of own Proposal should be
months before contribution and 90% recommended by the
retirement of VPF, if any person authorized to
sanction the
settlement of final
dues.
36. SOME MATTERS WE SHOULD KNOW
List of Officers of Doubtful Integrity
It includes the name of those officers who after enquiry or during the course of enquiry, found to be
lacking in integrity and/or falling in one of the following categories:
 Convicted in a court of law on a charge of lack of integrity or for an offence involving moral
turpitude but on whom, in view of exceptional circumstances, a penalty other than dismissal,
removal or compulsory retirement is imposed.
 Awarded departmentally a major penalty:
1. On charges of lack of integrity.
2. On charges of gross dereliction of duty in protecting the interests of Government
/Bank although corrupt motive may not be capable of proof.
 Against whom proceedings for a major penalty or a court trial are in progress for the alleged lack of
integrity or moral turpitude.
 Who were prosecuted but acquitted on technical grounds, and in whose case on the basis of
evidence during the trial there remained a reasonable suspicion against their integrity.
Purpose
 Transfer from a 'sensitive' post/ not to be posted to 'sensitive' assignment.

 Given due consideration to this fact when deciding administrative matters affecting service of such
officers.
 Special attention to work & conduct of such officers and closer supervisory scrutiny.
 Withholding certificate of integrity.
 Non – sponsoring of names for foreign assignments.
 Refusal of permission for commercial re-employment after retirement.
 Refusal of extension of service.
Deletion of name from the list
Name will not be removed from the list for three years from the date of punishment in disciplinary
proceedings or from the date of conviction in a court trial. On conclusion of this period, the cases would
be reviewed and if during the intervening period there has been no further complaint or information
against the officer touching on his integrity, the name may be removed from the list.
Making available a copy of CVC's advice to the concerned employee - Consultation with
CVC.
1.The Central Vigilance Commission is presently Consulted at two stages in disciplinary pro-
ceedings, i. e. first stage advice is obtained on the investigation report before issue of charge sheet
and second stage advice is obtained, either on receipt of reply to the charge sheet or on receipt of
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153
enquiry report. The advice tendered by CVC is of confidential nature to assist the Disciplinary
Authority and for not showing to the concerned employee as provided in para 3. 6 (iii) Chapter XI
& para 8.6, Chapter XII of Vigilance Manual and reiterated vide Commission's letter no. 6/3/73-R
dated 20.8.73.
2.The CVC has reviewed its aforesaid instructions and has informed vide OM No. 99VGL66 dated
28.9.2000 that para 3.6(iii), chapter XI and para 8. 6, Chapter XII of Vigilance Manual (Vol.J) and
also para 2 of Commission's letter no. 6/3/73-R dated 20.8. 73 may be treated as deleted.
3.The Commission has decided that a copy of their advice may be made available to the concerned
employee to give him an opportunity to make representation.
3.1 First stage advice: A copy of Commission's first stage advice may be made available to the
concerned employee along with a copy of charge sheet for his information. However, it is not
necessary to call for the representation of the concerned employee as he, in any case, gets an
opportunity to represent against the proposal for initiation of departmental proceeding against
him.
3.2 Second Stage advice: When the CVC’s second stage advice is obtained, a copy thereof may be
made available to the concerned employee along with report of Enquiry Officer to give him an
opportunity to make representation against Enquiry Officer's findings and the CVC's advice if he
desires so.
4. As envisaged in Special Chapter on Vigilance Management the Inquiring Authorities including
CDIs would submit their reports to the Disciplinary Authority who would then examine the Enquiry
Officer's reports and forward the same along with its own tentative views to the Commission for
its second stage advice. The Commission would thereafter communicate its advice.
Clarification: The Disciplinary Authority may indicate its tentative views by proposing to agree/
disagree with the findings of Enquiry Officer and to impose suitable or stiff/severe minor/major penalty
or to exonerate the charged employee. The CVC has standardized interpretation of the term stiff/
severe as under:
i)Stiff/ severe minor penalties
a) Reduction to a lower stage in the time scale of pay for a period not exceeding 3 years without
cumulative effect and not adversely affecting his pension.
b) With holding of increments of pay
ii) Stiff/severe major penalties

a) compulsory retirement
b) Removal
c) Dismissal.
5. The CVC's second stage advice and enquiry report along with Disciplinary Authority's views may
be made available to the concerned employee to give him an opportunity to make representation
there against, if he desires to do so besides the opportunity of persona! hearing in case of workman
employees. On receiving his representation, if the Disciplinary Authority proposes to accept the
CVC's advice, it may issue the orders accordingly
6. In case the Disciplinary Authority after considering the representation of the concerned em-
ployee against finding of Enquiry Officer and advice of CVC, comes to the conclusion that the
representation necessitates reconsideration of the Commission's advice. the matter would be
referred to the Commission along with the records of the case for its reconsideration.
Anonymous/ Pseudonymous complaints :-
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154
In terms of directives of Central Vigilance Commission vide order No. 3(5)/ 99/2 dated 29. 6.
99, no action should be taken on anonymous/pseudonymous complaints. The directives of Central
Vigilance Commission were brought to your notice for meticulous compliance vide DO letter dated
10.8.99 and Circular letter No. DAC/CVC/3/2000 dated 14.06.2000
7.The Central Vigilance Commission has observed that some organizations, particularly, Banks are
not complying with their instructions and have been taking cognizance/ action on anonymous
pseudonymous complaints. Very often, the content of the complaint, described as verifiable is
used as a justification for such action. The Commission has reiterated that under no circumstances
should any investigation be commenced or action initiated on anonymous/ pseudonymous complaint
and the same should invariably be filed. The Commission has also advised that any violation of
the said instructions will be viewed seriously.
PLACING AN OFFICIAL UNDER SUSPENSION
While placing official under suspension, the competent authority should consider whether the purpose
can not be served by transferring the official from his post to a post where he may not repeat the
misconduct or influence the investigations if any, in progress. If the authority finds that the purpose.
can not be served by transferring the official from his post to another post then he should record
reasons therefore before placing the official under suspension.
The following circumstances may be considered appropriate to place an official under suspension:
a) i) Where the continuance in office of the official will prejudice investigation, trial or any inquiry (e.g.
apprehended tampering with witnesses or documents):
ii) Where the continuance in office of the official is likely to seriously subvert discipline in the
office in which he is working;
iii) Where the continuance in office of the official will be against wider public interest. e.g. if
there is a public scandal and it is considered necessary to place the official under suspension to
demonstrate the policy of the Bank to deal strictly with officers involved in such scandals. particularly
corruption:
iv) Where preliminary enquiry into allegations made has revealed a prima facie case justifying
criminal or departmental proceedings which are likely to lead to his conviction and/or dismissal,
removal or compulsory retirement from service: and
v) Where the official is suspected to have engaged himself in activities prejudicial to the
interest of the security of the state.
b) Even in the above circumstances, an official may be placed under suspension only in respect of
misdemeanour of the following type:
i) an offence or conduct involving moral turpitude;

ii) corruption, embezzlement or misappropriation of bank money, possessing of
disproportionate assets, misuse of official powers for personal gains;
iii) serious negligence and dereliction of duty resulting in considerable loss to bank:
iv) desertion of duty: and
v) refusal or deliberate failure to carry out written orders of supervisory officers.
Further. an official may also be placed under suspension, if
i) In a case where a trap has been laid to apprehend a Govt. servant while committing an act of
corruption (usually receiving illegal gratification) and the Govt. servant has been so apprehended
immediately after the Govt. servant has been apprehended.
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155
ii) In a case where on conducting a search it is found that a Govt. servant is in
possession of assets disproportionate to his known source of income and it appears prima
facie that a charge under Section 5(i)(e) of the Prevention of Corruption Act could be laid against
him,: immediately after the prima facie conclusion has been reached.
iii) In a case where a Charge Sheet accusing a Govt. servant of specific acts of corruption of any other
offence involving moral turpitude has been filed in a criminal court immediately after the filing of
the Charge Sheet.
iv) In a case where after investigation by the CBI a prima facie case is made out and pursuant thereto
regular departmental action for imposition of a major penalty has been instituted against a Govt.
servant and a Charge Sheet has been served upon him alleging specific acts of corruption or gross
misconduct involving moral turpitude immediately after the Charge Sheet has been served upon
the Govt. servant.
Competent Authority
The competent Authority for placing officials/employees under suspension are:As per HRD Cir No 464
Dated 03.06.2008
(*) Subject to confirmation from Competent Authority
Order of suspension
An officer employee can be placed under suspension only by specific order made in writing by the
competent authority and he should not be placed under suspension by an oral order. Before passing an
order of suspension, the authority proposing to make an order should verify whether it is competent to
do so. In case of deemed suspension, suspension takes effect automatically even if a formal order is
not passed but it is desirable for the purpose of administrative record to make formal order.
Date of effect of suspension
Except in cases in which the officer employee is deemed to have been placed under suspension,
suspension can normally take effect only from the date on which it is made or subsequently and not
retrospectively. Where an order is issued and is sent out to the concerned officer employee, it must,
normally be held to have been communicated to him. Where the officer employee performs the
prescribed hours of duty on a particular day, suspension can be effective from the subsequent day. In
the case where the officer employee is on leave, it should normally be given effect to only from the day
of his return from leave. The competent authority should take the circumstances of each case into
consideration and may direct that the order of suspension will take effect from the date of its
communication to the officer employee.
SUSPENSION OF OFFICER EMPLOYEES
While placing an official under suspension, the competent authority should consider whether the
purpose cannot be served by transferring the official from his post to a post where he may not repeat
the misconduct or influence the investigations, if any, in progress. If the authority finds that the
purpose cannot be served by transferring the official from his post to another post then he should
record reasons therefor, before placing the officer under suspension.
While placing an officer under suspension, the reasons for placing him under suspension should
invariably be incorporated in the suspension letter served upon him. The suspension letter should
preferably be signed by the competent authority himself. Otherwise, the suspension letter should have
a mention of the designation of the competent authority who decided to place the officer under
suspension. A copy of the letter placing an officer under suspension should invariably be sent to the
Disciplinary Action Cell at HRD Division along with the brief particulars of the case.
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156
In order to keep the period of suspension to the barest minimum, the competent authority
should take all possible steps to serve the charge sheet within three months from the date of
suspension. Further, the disciplinary action cases initiated against suspended officer employees should
be personally monitored by the competent authority/ Disciplinary Authority so as to ensure that the
same are decided within a time bound programme expeditiously.
All cases of suspension should preferably be reviewed regularly at intervals of three months particularly
those cases where officers are under suspension for more than 6 months and copies of the review
sheet should be sent to HRD Division, HO. New Delhi. Wherever the competent authority finds that the
official can be allowed to resume duties by transferring him from his post to another post, orders
should be issued for revoking suspension and allowing officer to resume duty. However, wherever
necessary CBI/CID/Police should also be consulted before revoking the suspension of the officer, Review
should not be done in a hasty manner and if the charge(s) against officers are grave enough so as to
call for his removal/dismissal, efforts should be made to get the departmental enquiry/court
proceedings concluded expeditiously.
Only the cases of officers who have been placed under suspension with the concurrence /at the
instance of Chief Vigilance Officer may be referred to him for revocation of suspension on merits.
Staff Accountability - Identification of erring officials
It is stipulated that the Inspecting officials/ Concurrent auditors should not pass value judgements and
the report should be confined to the findings. The report should be explicit covering lapses at the
stages of pre- sanction appraisal as well as post-sanction follow up along with the names of persons
responsible for those lapses.
It is observed that the Inspecting officials while submitting Special Reports do not specify the name(s)
of the official(s) responsible for a specific lapse & instead generalise the lapses against a good number
of officials. This results in initiation of staff side action against such officials also, who are not
responsible for the lapse.
It is, therefore, reiterated that the inspecting officials, while submitting Special Reports must apportion
the lapses identified at all levels and advise the names of the erring officials against each lapse instead
of generalising.
Time Limit for Fixing. Staff Accountability
It is inter-alia specified in the Vigilance Manual as under:
"Every Bank has evolved a system of Credit audit/inspection for non-borrowal / borrowal accounts
under which they are subjected to close scrutiny. This audit/inspection would scrutinise pre-sanction
appraisaL documentation and disbursement of loans/advances and post sanction follow up. If any
irregularity is missed out by auditors/inspectors in the first audit/inspection, it is reasonable to expect
that the remaining undetected irregularities will be detected in the second audit/inspection and
necessary disciplinary proceedings initiated against the concerned officials in the follow up action.
Normally the second audit / inspection would be completed within 3-4 years. The Commission has
accordingly proposed that no disciplinary proceedings will ordinarily lie against any official for any
lapse not detected within two successive internal regular audits/inspection of the same account or four
years from the date of event, whichever is later. Incase any irregularity is detected subsequent to the
second audit / inspection, the auditors / inspectors concerned will be held accountable and be liable for
disciplinary proceedings. The time limit will not apply to cases of (i) frauds (ii) other criminal offences
or (iii) cases where malafides are inferable ".
Keeping in view the above said guidelines, the Inspecting officials have been advised not to attribute
accountability against any official for any lapse not detected within two successive Annual/Regular
inspection OR four years from the date of event whichever is later.
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157
These guidelines may be kept in view by the Zonal Level Staff Accountability Committee formed in
terms of I & C Division Circular no. O5/2001 dated 26.05.2001. while examining / fixing staff
accountability, even if the Inspecting official has attributed staff accountability against any official in
contravention of the above-said guidelines in his Investigation Report. However, these provisions do
not apply to cases of (i) frauds (ii) other criminal offences or (iii) cases where malafides are inferable.
AMMENDED SCHEDULE TO PNB OFFICER EMPLOYEES' (D & A) REGULATIONS, 1977

Sl. Name / Disciplinary Appellate Reviewing
category of Authority Authority Authority
N
the Post
o
1 Officers in JMG Dy. General General Executive Director /
Scale I & MMG Manager Manager at Chairman & Managing
Scale II & III (Zone)/ Head Office Director.
DGM (HRD)/
Asstt
General
Manager(HR
D
2 Officers in SMG General Executive CMD or in his absence / in
Scale IV working Manager Director or in his case he is functioning as
in Zones headed (Zone) absence CMD Appellate Authority , the
by General
Committee of the Board
Manager.
3 Chairman &
Officers in SMG Managing
Executive
Scale IV working
Director or in his Director or in his absence
in Zones Other General absence /
than headed by Manager at
General Chairman. & in case he is functioning
Head Office
Managing as
Manager &
Director Appellate Authority , the
Head office.
Committee of the Board
4 Officers in General Executive Chairman & Managing
SMG Scale V. Manager at Director or in his Director or in his absence/
Head Office absence in case he is functioning
Chairman & as
Managing Appellate Authority, the
Director. Committee of the
Board
5. Officers in Executive CMD or in his Board
TEG Scale Director or absence / in
VI in his case he is
absence functioning as
Chairman & Disciplinary
Managing Authority ,
Director. Committee of
the Board.
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158
6 Officers in Chairman & Committee of Board
TEG Grade Managing the Board.
Scale VII Director or
in
his absence
Executive
Director.
Note : The Chairman & Managing Director / Executive Director by way of a specific or general order
would specify the Dy. General Manager / General Manager who would act as Disciplinary Authority /
Appellate Authority.
The above amendments have become effective 04.01.2003 i.e. from the date of their publication in the
Gazette of India.
Further in terms of the new Schedule, the Chairman & Managing Director vide his order dated
23.1.2003 has specified the DGM / GM who would act as Disciplinary Authority / Appellate Authority as
under :-
i) In the Zone where more than one DGM( s) are posted, the DGM looking after Human Resources
Development will be the Disciplinary Authority in respect of officers upto Scale-III. In case no
Deputy General Manager is posted in the Zone, the DGM (HRD) at Head Office / AGM (HRD) at
Head Office will be disciplinary authority for such Zone.
ii) In case of transfer of an officer upto Scale-III, the Disciplinary Authority will remain the DGM of the
Zone/ DGM (HRD)/AGM (HRD) where cause of action has arisen.
iii) Where GM at Head Office is the Disciplinary Authority/Appellate Authority in terms of the
revised schedule, GM (HRD),HO will be the Disciplinary Authority / Appellate Authority.
In modification of the earlier orders as mentioned in item No. ii) above, the Chairman & Managing
Director vide order dt. 22.03.2006 has specified as under :-
 DGM (ZNE) , DGM(HRD)/ AGM (HRD) will be Disciplinary Authority in respect of officers where he
/she is posted or from where he/she is posted on deputation.
 The above revised guidelines will be effective from 15.04.2006
Amendment to Regulation 6(2) of the PNB (Officers’) Service Regulations, 1979 –

Categorization. (HRD DIVISION CIRCULAR NO. 320 dt. 18.05.2006)
The Board of Directors of the Bank, in consultation with the Reserve Bank of India and with previous
sanction of the Central Government have approved amendment to Regulation 6(2) of the PNB
(Officers’) Service Regulations, 1979.
The revised Regulation 6 of the PNB (Officers’) Service Regulations are given below:
Revised Regulation
6(1) Having regard to the responsibilities and functions exercisable, every post of an officer in the
Bank shall be categorized by the Board or any authority specified by the Board in this behalf as
falling in any one of the grades or scales mentioned in Regulation 4 and such categorization may be
reviewed by the Board or such authority.
Provided that the categorization of the posts in existence on the appointed date shall be done before
the expiry of two years from that date in accordance with guidelines of the Government, if any, and
shall in respect of the posts in the Senior Management and Top Executive grades be done by a
committee of the Managing Director and such other persons as may be appointed by the
Government for the purpose.
(2) For the purpose of categorization of posts under sub-regulation (1), every branch of the Bank
shall be classified by the Bank, in accordance with the criteria to be approved by the Board of the
Bank.
The amendment has been published in the Gazette of India dated 1st April, 2006.
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37. LOAN ELIGIBILITY FOR OFFICERS
A. CONVEYANCE LOAN SCHEME FOR OFFICER STAFF
AS PER LA CIR. 162 DATED 24.10.2007
SCHEME FOR CAR LOAN TO OFFICER STAFF AT CONCESSIONAL RATE OF INTEREST
1. PURPOSE OF LOAN
Purchase of a new car (including Maruti Van) or an old car/Maruti Van not more than 10
years old. Passenger Model Jeeps and Maruti Gypsy etc., can also be financed, provided the
same is for personal use only.
2. ELIGIBILITY
Any officer confirmed in Bank service, provided he/she gets a Basic Pay of Rs. 13820/- p.m.
and above. (earlier it was Rs.9820/- p.m. and above).
However, physically handicapped officer drawing a basic pay of less than Rs.13820/- p.m.
shall be eligible for a loan for purchase of special motor car marketed by Maruti Udyog Ltd.,
provided he/she has completed five years service in the Bank.
3. AMOUNT OF LOAN
New Cars- 80% of the cost of vehicle subject to a maximum of Rs.3,50,000/-
Old Cars- 80% of the valuation arrived at after providing depreciation @10% p.a. on the
current invoice value of vehicle on written down basis or the purchase price
subject to a maximum of Rs.3,50,000/-, whichever is less.
4. RATE OF INTEREST
- Upto Rs.80,000/- : 8.5% per annum (Simple)
- Above Rs.80,000/- : Higher of Bank Rate or 12% p.a. (Simple)
5. SECURITY
Vehicle purchased with the loan will be hypothecated to the Bank with registration in the
name of the borrower jointly with the Bank.
6. REPAYMENT
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The loan, together with interest thereon, shall be repayable in not more than 200
monthly instalments in the ratio of 3:2, principal to be recovered first in 120 monthly
instalments and interest accrued thereon in subsequent 80 monthly instalments.
In order to enable officers with less than 200 months' service left, to avail of car loan facility
the instalment in their case towards recovery of car loan and interest thereon should be so
fixed that all deductions except LIC premium including the instalment of the proposed car
loan as well as notional monthly interest on overdraft facility to staff members
(assuming that the limit is fully drawn) should not exceed 50% of the take home pay of
the employee. Take home pay for this purpose would mean gross salary minus deductions
on account of C.P.F. at the minimum rate, income tax and other tax liabilities. In cases
where the deductions from the salary of an employee, prior to the proposed loan for purchase
of motor-car is already 50% of the take home pay or marginally more, such cases may be
considered by Zonal Manager on merits provided the borrowing employee submits to the
satisfaction of the bank the details of his additional sources of income whereby he/she will
be able to sustain himself/herself and his/her family. Such proposals relating to staff
working at HO Deptts./Divns. would be considered by AGM/DGM of the concerned
Deptt./Divn. Whatever be the outstanding in his/her car loan account at the time of his
superannuation shall be recovered in lump-sum out of his/her terminal dues.
7. Allowing loan for purchase of car to Officer who has also availed two wheeler loan under
concessional rate of interest:
Before allowing loan for purchase of Car at concessional rate of interest under Car Loan
Scheme for the Members of Staff, loan raised at concessional rate for purchase of scooter/
motorcycle can be converted under the Scheme meant for the public.
B. ADDITIONAL LOAN FOR PURCHASE OF CAR TO OFFICER STAFF
1 ELIGIBILITY
All officers who are eligible for car Loan under the Scheme for Conveyance Loan at
Concessional Rate of interest.
2. ADDITIONAL LOAN
Rs.1 lakh (maximum) besides the amount of loan under the Scheme of Conveyance Loan at
Concessional Rate of Interest.
3. MARGIN
15%.
4. REPAYMENT
200 months (including interest) from the date of sanction of the loan or the
remaining period of service, whichever is earlier.
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5. RATE OF INTEREST
The interest rate as applicable under the Car Loan Scheme to Public for best borrowers
by RBD. The interest rate shall be subject to change from time to time in terms of RBD
guidelines. (presently 12%)
6. SECURITY
Vehicle purchased with the loan will be hypothecated to the Bank with registration in the
7. GENERAL
a) Since there is difference of interest chargeable under the concessional scheme for the staff and
the scheme for additional Car Loan, two separate accounts will be maintained by the branch.
b) Loan under the concessional scheme and under this scheme will be sanctioned simultaneously by the same authority, who is
competent to sanction car loan to staff members under Conveyance Loan Scheme for the members of staff at concessional
rate.
c) The amount of loan will be recovered from the salary of the officer and the borrowing officer has to give
an undertaking for appropriating his terminal dues at the time of cessation from the employment of the
Bank.
d) Instalment of both the loans sanctioned under concessional scheme and this scheme will be
recovered simultaneously.
e) All other terms & conditions of the Car Loan Scheme at Concessional Rate of Interest are to
be complied with.
C. LOAN FOR PURCHASE OF SCOOTERS/MOTOR CYCLES/MOPEDS
TO OFFICERS AT CONCESSIONAL RATE OF INTEREST
1. PURPOSE OF LOAN
Purchase of new scooter/motor-cycle/moped or old scooter/motor cycle not more than 5

years old.
2. ELIGIBILITY
All Bank Officers confirmed in the Bank service.
3. AMOUNT OF LOAN
i) For scooter/motor cycle : 90% of the cost of vehicle or
Rs.60,000/-, whichever is less.
ii) For mopeds : 90% of the cost of vehicle or
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Rs.30,000/-,
whichever is less.
However, in case of Agricultural Field Officers, the maximum limit will be restricted to 90%
of the cost of the vehicle.
In case of old scooter/motor-cycle not more than 5 years old, the amount of loan should
not exceed 90% of, their current invoice value less depreciation computed at the rate of
10% p.a. on written down basis or purchase price, whichever is lower. However, maximum
amount of loan should not exceed Rs. 60,000/-.
4. RATE OF INTEREST
- Upto Rs.15,000/- : 7.5% p.a. (Simple)
- Above Rs.15,000/- : Higher of Bank Rate or 12% p.a. (Simple)
5. SECURITY
Vehicle purchased with the loan will be hypothecated to the Bank with registration in
the name of the borrower jointly with the Bank.
6. REPAYMENT
Loan together with interest thereon shall be repayable in not more than 84 monthly
instalments in the ratio of 5:1 respectively.
In case an officer has lesser period of service, the repayment of the principal and
interest will be made during the remaining period of service in the ratio of 5:1 respectively,
the principal amount being adjusted first in full.
D. ADDITIONAL LOAN FOR PURCHASE OF TWO WHEELERS
1. ELIGIBILITY
All officer staff who are eligible to raise loan for purchase of two wheelers including
moped.
2. MAXIMUM AMOUNT OF LOAN
i) For scooter/motor cycle : Rs.45,000/-
ii) For mopeds : Rs.13,000/-
However, the total amount of loan including the loan under the concessional scheme
should not exceed 90% of the cost of vehicle.
3. RATE OF INTEREST
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Benchmark Prime Lending Rate (BPLR) as advised from time to time. (presently
13%)
4. REPAYMENT
Loan and interest is recoverable in a maximum of 84 monthly instalments or remaining

period of service whichever is lower.
5. SECURITY
Vehicle purchased with the loan will hypothecated to the Bank with registration in the
6. GENERAL
a) Two separate accounts should be maintained, one for loan at concessional rate
and other under this scheme.
b) Instalments of both the loans, sanctioned under the concessional scheme and
under this scheme will be recovered simultaneously.
E . SECOND TIME LOAN
Conveyance Loan to officers for purchase of car/ two wheelers on second/subsequent

occasion under concessional rate of interest Scheme may be granted subject to the following
conditions:-
i) A period of 4 years should elapse from the date of availment of earlier loan before
considering a fresh application for loan for purchase of another vehicle.
ii) The stipulation of 4 years should, however, be waived in case of an officer, who applies
for loan for change over to another type of vehicle (i.e. scooter/motor cycle to car).
iii) Before consideration of an application for purchase of a vehicle for second or subsequent
time or change over to another type of vehicle, the loan taken earlier together with interest
thereon should be fully liquidated.
iv) Where an officer sells his vehicle purchased with bank’s loan and applies for a fresh loan for
purchase of another vehicle, apart from fully liquidating the old loan, the surplus sale proceeds must
be applied towards purchase of the new vehicle.
To take care of this provision, an undertaking should be obtained from the officer indicating
therein the present status of the existing vehicle i.e. whether sold out or not and if sold out,
the selling price of the same should also be specified.
v) If an officer repays the conveyance loan granted to him in the normal course and then
applies for a fresh loan for another vehicle, it will not be necessary for him to utilize sale
proceeds of the earlier vehicle. This concession would not be available to those who
liquidated the previous loan prematurely and apply for a fresh loan.
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vi) The amount of fresh loan will be restricted to ceiling provided for in the scheme for grant of
loan for conveyance or the estimated cost of vehicle, whichever is lower, subject further to
adjustment of sale proceeds of the earlier vehicle, wherever applicable.
vii) Loan for purchase of motor car/two-wheeler on Second/subsequent occasion before

stipulated period of 4 years may be sanctioned by the authority competent to sanction
conveyance loan to officers, in case the vehicle financed by the Bank is stolen/damaged
by an accident, FIR is lodged with the police and total loss has been granted by the
insurance company. Amount of insurance claim granted by the insurance company will
first be appropriated towards adjustment of loan alongwith interest. In case of shortfall,
the same should be made good by the borrowing officer from his own sources. Excess
amount of claim, if any left, after adjustment of loan account, should be utilised towards
margin money.
F. LOAN FOR PURCHASE OF BICYCLE
1. ELIGIBILITY
- Confirmed members of officer staff having one and half years of service in the bank including
probation period.
- Second loan for purchase of cycle can be granted only after the lapse of at least five
years from the date of previous loan, provided the cycle owned is sold and the previous
loan is adjusted in full.
2. AMOUNT OF LOAN
Not to exceed the invoice value of the bicycle or Rs.1200/-, whichever is lower.
3. RATE OF INTEREST
Free of interest.
4. SECURITY
Hypothecation of the bicycle purchased with bank loan.
5. REPAYMENT
In 24 equal monthly instalments starting from the month immediately succeeding the month
in which the loan is granted.
GENERAL :
1. Total Deductions applicable for all above schemes
All deductions except LIC premium including the instalment of the proposed conveyance loan as
well as notional monthly interest on overdraft facility to staff members (assuming that the
limit is fully drawn) should not exceed 50% of the take home pay of the employee. Take
home pay for this purpose would mean gross salary minus deductions on account of C.P.F. at
the minimum rate, income tax and other tax liabilities.
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In cases where the deductions from the salary of an employee, prior to the proposed loan for
purchase of the vehicle is already 50% of the take home pay or marginally more, such cases may
be considered by Zonal Manager on merits provided the borrowing employee submits to the
satisfaction of the bank the details of his additional sources of income whereby he/she will be
able to sustain himself/herself and his/her family. Such proposals relating to staff working at
HO Deptts./Divns. would be considered by AGM/DGM of the concerned Deptt./Divn.
2. Conversion of additional conveyance loan upto the revised limit prescribed under
conveyance loan scheme at concessional rate of interest.
Loan, if any, for purchase of Car/Motor Cycle/Scooter to officers sanctioned on or after

8.11.2002 under the Additional Conveyance Loan Schemes meant for public/at BPLR rate as
advised at Part B for purchase of Car and Part D for purchase of motor cycle/scooter above may
be converted upto the revised limit stipulated in the schemes advised at Part A ( for purchase of
car ) and Part C ( (for purchase of motor cycle / scooter).
Such conversion shall be permitted at the request of the officers by the Incumbents of the
branches having such accounts. The revised interest rate shall be effective from the date of
request made by the officers. In case officer does not request for such conversion, the existing
interest rate as stipulated under the various Additional Conveyance Loan Scheme will
continue.
The supplementary letter of hypothecation, as per Proforma ‘F’ is to be obtained from the
officers seeking such conversion.
OTHER GUIDELINES FOR CONVEYANCE LOAN TO OFFICERS
1. Conveyance Loans to Officers of Erstwhile Nedungadi Bank Ltd. (eNBL)
I) The guidelines relating to method of accounting/ charging interest, interest rate, repayment
period, etc. applicable in respect of conveyance loan schemes for officers of PNB shall be
applicable in existing conveyance loan of officers of eNBL sanctioned prior to date of merger,
subject to the following:
a) Two-wheeler Loan
(i) In case of two-wheeler loan to officers, the loan sanctioned with repayment period of
more than 84 months shall be reduced to 84 months and instalment of the latest
outstanding shall be refixed keeping in view the applicable interest rate as per our
Conveyance Loan Scheme for staff members.
However, if the loan has already run 84 months or more the same will continue in terms of
original sanction including rate of interest/method of charging interest.
(ii) In respect of loan for purchase of motor-cycle/scooter/moped sanctioned prior

to 8.11.2002, interest for loans upto Rs.30,000/- be charged at simple rate and beyond
Rs.30,000/- at BPLR. For such loan sanctioned on or after 8.11.2002 interest at simple
rate be charged even on the loan amount exceeding Rs.30,000/- in terms of extant
guidelines. However, for loans beyond Rs.30,000/- for purchase of moped, interest be
charged at BPLR irrespective of the cut off date.
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b) Car Loan
(i) For car loan sanctioned to officers with repayment period of 150 months, the same shall
be increased to 200 months or the remaining period of service, whichever is lower and the
instalment of the latest outstanding be refixed keeping in view the applicable interest rate as
per our Car Loan Scheme for Officers
(ii) In respect of such loan sanctioned prior to 8.11.2002, interest for loans upto
Rs.1,60,000/- be charged at simple rate and beyond the said amount interest be charged at
interest rate as applicable under car loan scheme for public for best borrowers compounded
monthly as in case of public. However, for loans sanctioned on or after 8.11.2002 interest
at simple rate be charged on the loan amount exceeding Rs.1,60,000/- upto the ceiling
prescribed in our above scheme.
ii) Other conditions
a) In all the above cases, while revising the repayment period in line with PNB schemes, the
period of loan already run shall be accounted for.
b) Such proposals shall be sanctioned at the request of the employee by the authority
competent to sanction conveyance loan to officers. In cases where such request is not
received, the existing terms & conditions on which these loans were sanctioned shall
continue.
c) The guidelines are effective from 19.02.2004.
d) Fresh conveyance loan to officer staff of ENBL would be governed by the
existing PNB conveyance loan scheme for officer staff.
iii) Documentation
Supplementary agreement as per Proforma ‘G’.
2. Car loan to Officers Promoted from Clerical Cadre under Car Loan
Scheme for Officers at concessional interest rate.
a) Car loan to Clerical staff on promotion as officer, if otherwise eligible for car loan as
per Car Loan Scheme for Officers at concessional interest rate, may be converted to
concessional interest rate as applicable under car loan scheme for officers at their
specific request by the incumbents of the branches maintaining such accounts.
b) The instalments shall be re-fixed keeping in view the remaining repayment period
and balance outstanding.
c) The staff desirous of such conversion shall execute supplementary agreement as
available in Proforma ‘H’.
d) The revised interest rate shall be applicable from the date of supplementary
agreement. In case such request is not received, the existing rate of interest
stipulated under Car Loan Scheme for Workmen Staff shall continue
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3. Loan for Purchase of Two Wheeler to Officers on Probation:
Purchase of two wheeler may be allowed to Officers on probation under Two-Wheeler Scheme
for Public on the same terms and conditions as applicable to public subject to following
additional terms and conditions:
i) The loan amount shall be maximum to the extent as stipulated under Conveyance Loan
Scheme for Officers at Concessional Interest Rate, presently the maximum permissible loan under
the said scheme is Rs.60000/-.
ii) The interest rate as applicable under a particular two- wheeler loan scheme for public shall be applicable.
iii) The amount of recovery in respect of the proposed loan as well as any other loan/advance
taken by the employee from the Bank or outside (including Credit & Thrift Society), should be
limited to an amount which leaves at least 40% of the salary for the employee after deducting
instalments for various loans, provident fund, income tax and other statutory deductions, if
any. In other words, the carry home pay of an employee shall not be less than 40% of the gross
emoluments.
iv) Various charges i.e. pre-payment charges, documentation, upfront fee, etc. prescribed
under public scheme should not be recovered from such officers availing loan under public
scheme.
v) The authority competent to sanction loan for purchase two-wheelers to staff members under staff
schemes shall be the competent authority to sanction two-wheeler loan to such Officers during the period of
probation under public scheme.
vi) After confirmation of such Officers in the bank service, loan availed under public scheme may
be converted to the conveyance loan scheme for officers at concessional rate of interest provided all
the terms and conditions of the said scheme are complied with.
The conversion shall be permitted at the request of such Officers by the Incumbent of the branch
where the conveyance loan account is being maintained.
vii) At the time of conversion, the monthly instalment shall be re-fixed keeping in view the
rate of interest and re-payment period of the conveyance loan scheme for officers at concessional
rate of interest. However, while fixing the repayment period, the period for which the loan has
already run should be deducted from the total re-payment period.
4. Loan For Purchase of Car /Scooter/Motor-Cycles, etc. under the Conveyance Loan
Scheme for Public:
(a) Officers who have availed conveyance loan under staff loan schemes (i.e. at concessional
rate and/or at BPLR/interest rate applicable for public) can also avail conveyance loans for
purchase of car/ scooter/ motor-cycles, etc. on the same terms and conditions with regard to
margin, repayment, security, rate of interest( compounded), etc. as applicable to public subject
to following additional stipulations :
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i) The amount of recovery in respect of the proposed loan as well as any other
loan/advance taken by the employee from the Bank or outside (including Credit &
Thrift Society), as well as notional monthly interest on overdraft facility to staff
members (assuming that the limit is fully drawn) should be limited to an amount
which leaves at least 40% of the salary for the employee after deducting
instalments for various loans, provident fund, income tax and other statutory
deductions, if any. In other words, the carry home pay of an employee shall not be
less than 40% of the gross emoluments.
ii) Deductions in respect of all loans to employees shall be made out of their salary.
Establishment Incharge (from where the employee is drawing salary) shall maintain
complete record of loan availed by the staff member and the instalments to be
deducted. He shall also ensure regular deductions and remittance of the instalments.
iii) The authority competent to sanction loan for purchase of car/two-wheelers, etc. to
staff members under staff schemes shall be the competent authority to sanction such
loans to staff members under public scheme.
iv) Various charges i.e. pre-payment charges, documentation, upfront fee, etc. prescribed
under public scheme should not be recovered from staff members availing loan under
public scheme.
b) Rate of interest as applicable under car loan/ particular two wheeler loan scheme for
public shall be applicable to staff members.
5. Continuation of Car Loans at Public Interest Rate after retirement or leaving the
Bank’s Service
The loan amount outstanding, if any, in the car loan account of the employees i.e. at
concessional rate of interest and/or under public scheme at the time of retirement including
voluntary retirement or resignation may be allowed to continue at specific request of the
employee, at the sole discretion of the sanctioning authority on the following broad terms &
conditions:
1. Interest Rate On the entire balance outstanding including car loan

availed under concessional scheme (i.e. at simple interest
rate) and loan availed at interest rate for public (i.e. under
additional car loan scheme for officers, and car loan
scheme for public), the interest rate applicable for public
shall be charged.
The interest rate shall be determined based on the

repayment period fixed from the date of retirement/leaving
the bank’s service.
2. Repayment Loan availed under car loan scheme at concessional
interest rate and additional car loan scheme for
officers :
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The loan alongwith interest is to be repaid within maximum

period of 60 months from the date of retirement or leaving the
Bank’s service. However, the total repayment period (i.e. both
during the service and thereafter) should not exceed 200 months.
Loan availed under car loan scheme for public
The total repayment period (i.e. both during the service

and thereafter) should not exceed the repayment period
as prescribed under public scheme i.e presently 60
months in case of old cars and 84 months in case of new
cars.
Sanctioning authority, while considering these cases,

should keep in view the income source of employee (viz.
rental income, interest income, pension, income from some
profession/service, family income, etc.) to determine his
repaying capacity. Sanctioning Authority shall ensure that
the employee shall be able to repay the amount of
remaining instalments.
3. Security a) Existing hypothecation of the car will continue.
b) One suitable guarantee acceptable to the Bank. However,

CMs/RMs & above may waive the requirement of
guarantee on merits of each case.
c) In cases where an employee is drawing pension, a

letter of undertaking shall be obtained to the effect
that in the event of default in repayment of
instalments including interest, the same may be
recovered from his/her pension account. (An
undertaking to this effect has been incorporated in
the Supplementary Letter Of Hypothecation)
Proforma ‘I’
4. Loaning Powers Authority competent to sanction car loan to officers
shall be the sanctioning authority to consider such
cases.
5. Miscellaneous All other guidelines of the car loan scheme for public
shall be applicable.
6. Documentation Supplementary Letter of Hypothecation (stamped) :
Proforma ‘I’
OTHER TERMS AND CONDITIONS APPLICABLE TO ALL ABOVE SCHEMES
1. DRIVING LICENSE
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The borrowing employee to give a declaration that he/she holds a valid driving license
(applicable in case of two-wheelers only) prior to sanction of conveyance loan OR an
undertaking is to be maintained declaring to furnish the same within six months from the
date of sanction.
2. INSURANCE:
The vehicle financed will be comprehensively insured by the borrower with usual Bank
Clause. In case the employee fails to do so, the Bank will have the discretion to get it
insured and recover the cost so paid from the employee's salary payable for the month
immediately succeeding the month in which the insurance is effected.
3. PROCEDURE FOR LEVYING INTEREST:
(a) Loan availed under simple rate of interest:
For computing and charging simple interest at the prescribed rates in conveyance loan
accounts of the staff members, branches should maintain two accounts in the name of the
borrowing employee- one for `Principal Balance' and the other for Ìnterest Balance'. The
loan amount should be disbursed to the debit of `Principal Balance A/c'. On the basis of
balance outstanding in the `Principal Balance A/c', interest will be calculated and debited
to Ìnterest Balance A/c. The repayment instalments received would be credited in the
`Principal Balance A/c' till the adjustment of loan account. Thereafter the repayment
instalments received would be credited in the Ìnterest Balance A/c'. No interest will be
calculated on the balance in the Ìnterest Balance A/c' to ensure charging of simple interest
in the account.
(b) Loan availed under compound rate of interest:
For levying interest on conveyance loan availed at compound rate of interest, branch would
continue to maintain one account and interest will be calculated on the daily balance and
debited to the account to ensure charging of compound interest.
4. WEIGHTAGE TO EX-SERVICEMEN RE-EMPLOYED WITH THE BANK-
Wherever the eligibility criteria is linked with the period of service, Ex-servicemen re-
employed in our Bank, will be given weightage, for their becoming eligible for conveyance
loan, by the number of years of service rendered by them in the armed forces subject to
their being confirmed in our bank and having put in at least total service as applicable
under the Scheme.
5. ADJUSTMENT OF LOAN IN CASE OF EMPLOYEES CEASING TO BE IN BANK'S

EMPLOYMENT
With a view to safeguard Bank's interest in cases where the borrowing employee ceases to
be in the employment of the bank before adjustment of the loan, an undertaking should be
obtained from the borrowing employee authorising the Bank to utilise the proceeds of
PF/Gratuity and other dues payable to him, if any, towards the adjustment of the loan.
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6. TRANSFER OF ACCOUNTS
Upon the transfer of an employee to another office, the relative conveyance loan account along with documents
(under ODD) should be transferred to the office to which the employee has been transferred. Interest upto the date of
transfer is to be charged by the transferor branch and interest subsequent to the date of transfer is to be charged by the
transferee branch. However, where both the transferor and the transferee branch are under CBS system, there is
no need to transfer the conveyance loan account.
7. PENAL INTEREST
In terms of letters of hypothecation, default in the payment of any of the instalments of the
loan or the interest, if any, on its due date, will attract penal rate of interest, on the
defaulted amount from the date of default. However, in the interest bearing loan accounts,
interest rate as prescribed in the conveyance loan scheme would continue to be charged
during the dismissal/suspension period of the employee (who are subsequently reinstated)
and penal interest would not be charged in such cases.
In cases where interest free loan is sanctioned, interest as well as penal interest is not to be
charged on such loans, if there is default in repayment of loan instalments due to
dismissal/suspension (who are subsequently reinstated) or leave on loss of pay duly
sanctioned by the competent authority.
8. RESCHEDULEMENT OF CONVEYANCE LOAN ACCOUNTS OF STAFF MEMBERS WHO

HAD BEEN DISMISSED/SUSPENDED BUT SUBSEQUENTLY REINSTATED
i) The loan accounts of staff members who had been dismissed/suspended but
subsequently reinstated, may be rescheduled by the authority competent to sanction
such loans. These loans after reinstatement should continue to be repaid in the total
number of instalments as per original sanction or the remaining period of service
whichever is earlier. However, the period during which the staff remained suspended/
dismissed, is not to be taken into account for calculating remaining instalments.
ii) In cases where the remaining period of service is short and the total outstanding
cannot be adjusted in the prescribed instalments due to the stipulation of minimum
take home salary; the outstanding, if any, at the time of superannuation shall be
recovered from the terminal dues of the employee.
iii) The interest bearing accounts of staff, be upgraded to standard category after a period
of one year, from the due date for first payment of interest or principal, as per the
rescheduled repayment.
9. TRANSFER OF OUTSTANDING IN EXISTING CAR LOAN ACCOUNT OF MEMBER OF

STAFF UNDER CAR LOAN SCHEME AT CONCESSIONAL INTEREST RATE AND/OR AT
INTEREST RATE APPLICABLE FOR PUBLIC IN THE NAME OF SPOUSE WORKING IN
THE BANK
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Where both husband & wife are working in our bank and one of them leaves the bank’s
service, outstanding in existing car loan account of the staff under concessional scheme
and/or under public scheme may be transferred in the name of his/her spouse working in
the Bank on the following terms and conditions :
i) The spouse in whose name the car Loan outstanding shall be transferred, should
otherwise be eligible to raise car Loan in terms of applicable scheme.
ii) The car Loan account to be transferred in the name of his/her spouse should be running regular
and no inspection irregularity is outstanding in the account.
iii) All other loan accounts of the transferee are regular.
iv) The car should be transferred in the name of his/her spouse along with Bank’s
charge noted in the RC Book. Accordingly, insurance policy should also be amended
in the joint name of the transferee spouse/bank.
v) The balance outstanding in the Car Loan Account should continue to be adjusted in
regular monthly instalments and should be adjusted in the stipulated instalments, as
per original sanction.
vi) Recovery of Car Loan should start from the month in which outstanding of Car Loan
has been transferred.
vii) Documents may be obtained in consultation with Law Division at RO/ZO or bank
approved counsel.
viii) Authority to permit transfer/continuing Car Loan in the name of spouse shall be the
authority competent to sanction the car loan.
ix) All other terms & conditions of the car loan scheme for members of staff at
concessional rate of interest and at PLR shall continue.
10. SANCTIONING AUTHORITY (except for conveyance loan sanctioned to Scale IV & above)
INCUMBENTS INCHARGE OF RM/CM SRM/AGM/DGM
Small Medium Large
Branch Branch Branch
- Motor Car Nil Nil FULL POWERS _________________
- Bicycle/Scooter/ ________________ FULL POWERS_______________
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Motor Cycle/Moped
Managers in Scale III or Scale II posted in Exceptionally Large Branches (ELBs), Very Large
Branches (VLBs) and Administrative Offices, who are specifically designated by the
Incumbent(s)/Divisional Heads in terms of Office Order/Duty Sheet, shall exercise loaning
powers upto the extent of powers as vested in the incumbent incharge of large branches in
case of Scale III Manager and medium branches in case of Scale II Manager. The designated
managers (in scale II & III) can sanction such facilities to their senior officers also. Such
cases shall continue to be reported every month along with the facilities sanctioned by the
Incumbent Incharge.
SANCTIONING AUTHORITY (AS PER HRD 464/08
11. MISCELLANEOUS
i) Repayment of conveyance loan to commence from the month following the one in
which the loan is disbursed.
ii) The vehicle purchased will be hypothecated to the Bank and shall be got registered in
the joint names of the Borrowing employee as Hypothecator and the Bank as
Hypothecatee.
iii) In case conveyance loan is raised for purchase of old vehicle, a certificate is to
be furnished by the intending borrowing employee that the vehicle to be
purchased with the Bank finance is road worthy.
iv) In cases where the borrowing employee purchases car/scooter/motor cycle
from some other person in whose name the Allotment Letter stands and takes
delivery of the vehicle direct from the show room, the stipulated depreciation of
10% p.a. for the first year may not be charged for the vehicle if the date of Sale
Deed by the allottee in favour of the borrowing employee is the same as the date
of delivery of the vehicle from the show room subject to the provision that the sale
of the vehicle is not restricted under any provision of law.
v) There is no restriction of period between two conveyance loans raised for
purchase of two different modes of conveyance such as from cycle to
scooter/motor cycle/moped; from scooter/motor cycle/moped to car and vice versa,
provided the earlier loan stands adjusted in full at the time of purchase of the
other mode of conveyance. The restriction of the period (s) as stipulated (in the scheme)
for second time loan for purchase of the same mode of conveyance would continue as
provided in the scheme.
vi) For computation of eligibility criteria wherever linked with period of service in the Bank, leave on loss
of pay for longer duration exceeding 3 months, the period of leave without pay be deducted.
vii) The bank can reject any loan application under the scheme without assigning
any reason whatsoever thereof.
viii) Conveyance loan at concessional interest rate should not be sanctioned where
the vehicle is proposed to be purchased from close relatives such as
father/mother/son/daughter etc. However, conveyance loan for purchase of
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vehicles may be allowed from close relatives (except from spouse and
dependant children) where loan is allowed under public scheme.
ix) The bank shall have the right to recall the entire advance in case of default in
repayment of two consecutive instalments.
x) For interest rates in respect of conveyance loan to officers staff also refer to
rate of interest circulars issued from time to time.
B FESTIVAL ADVANCE
( HRD DIVISION CIRCULAR NO. 167 dt 16.10.2003)
All confirmed employees are eligible for interest free Festival Advance equal to one month’s gross
salary (Basic Pay + DA + Special Pay), on the following conditions:
 Festival Advance will be repayable in 10 equal monthly installments.

 No further advance will be allowed unless the previous advance has been adjusted.
 Advance will be given only once in a calendar year for one Festival only on written request.
 The above limits will also be applicable to Puja Advance admissible in the State of West Bengal.
 After deduction of PF/Income Tax and various loan installments, including recovery towards Festival
Advance, the employee’s take-home pay shall not be less than 50% of the gross salary.
 Limit fixed for Festival Advance to one month’s gross salary (Basic Pay + DA + Special Pay) subject
to a maximum of Rs.10000/-, Rs.8000/- and Rs.6000/- for Officers, Clerical and subordinate Staff
respectively w.e.f. 14.10.2003.
C) SCHEME FOR GRANT OF CLEAN OVERDRAFT FACILITY TO STAFF MEMBERS

(LOANS & ADVANCES CIRCULAR NO.104 dt 30.8.2005)
A) Eligibility
i) All employees whose minimum service is 5 years
ii) Notional monthly interest on the clean overdraft limit (assuming that the limit is fully
drawn) is also to be reckoned for computing total deductions from the salary of the applicant
employee in existing as well as proposed limit/credit facility henceforth.
iii) The carry home pay of an employee under no circumstances be less than 40% of his gross
emoluments.
iv)The employee shall be eligible for enhancement in the existing limit, subject to following
additional terms & conditions:
a) Extension of charge on house property in respect of which housing loan has been availed from the
Bank to cover OD facility also.
b) At the time of sanction, Employees’ terminal dues and surplus value of property (over & above
housing loan) after adjustment of other liabilities should be sufficient to cover clean OD facility. In case
housing loan is not outstanding/availed, equitable mortgage of property in his/her name be taken
as security, if terminal dues are not sufficient to cover the clean OD limit.
B) Overdraft Limit
Total Length of Service :
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5 years & above but 12 years & above
below 12 years______________________
Officers Rs.3.00 lakhs Rs.4.50 lakhs
Clerical Staff Rs.2.00 lakhs Rs.3.00 lakhs
Sub-Staff Rs.1.00 lakh Rs.1.50 lakhs
C) Interest: 9% p.a. compounding on monthly rests.(LA 54/06)
D HOUSING LOAN SCHEME FOR THE MEMBERS OF OFFICER STAFF

(LA circular No. 96 dt 24.09.98 62/06 dt. 09.06.2006)
1. ELIGIBILITY
i) An Officer who has completed five years of continuous service in the Bank shall be eligible for
the loan.
2. PURPOSE
i) Acquiring a plot and constructing a house thereon.
ii) Constructing new house on the plot owned by the official or jointly with his/her spouse.
iii) Getting a plot under co-operative schemes and building a house, where title will
vest on the official after the house is built.
iv) Enlarging living accommodation in an existing house owned by the official or jointly with
spouse. The total cost of the existing structure (excluding cost of land) and the proposed
additions should not exceed the prescribed cost ceiling.
v) Conversion of hire-purchase into outright purchase of house/flat from State Housing Boards
or similar Government controlled bodies, and outright purchase of new ready built house or flat from
Govt. Semi-Government or local bodies, housing boards, development authorities, etc. and from
private parties.
vi) Purchasing of house/flat under self-financing housing scheme and co-operative group
housing societies.
vii) Repayment of loan taken from Bank/private source for house construction, even if the
construction has already commenced.
viii) Constructing the residential portion alone of the building on a plot which is earmarked as a
shop-cum-residential plot in a residential colony.
3. AMOUNT OF ADVANCE : MAXIMUM OF Rs.7.5 lacs In the case of
enlarging the accommodation on existing house the amount admissible is 50 times the monthly pay
or Rs.2,00,000/- or estimated cost of enlargement, whichever is less (LA 62/06 dt. 09.06.06).
4. INTEREST
Amount of Loan Loan sanctioned on or after Loan sanctioned
01.10.2001 before 01.10.2001
Upto Rs.1.10 lac 5 % p.a. (Simple) 5 % simple.
Above Rs.1.10 lac to 5 lac 10 % p.a. (Simple). 11% simple
Above Rs. 5 lac 11% simple 12% simple
5. ADDITIONAL HOUSING LOAN
(loans & advances circular no.92 dt 3.8.2001)
The matter has been examined and it has been decided that the sanctioning authority may allow the
facility of granting Additional Housing Loan to the members of staff as one time measure for the
purposes and the extent stated below :
A. FOR PURPOSE 1
i) Additions/alterations/renovations in the existing house/flat.

ii) Repayment of loan availed from identifiable/verifiable sources, including private sources,
for purchase/completion of house/flat/ carrying out additions/ alterations/renovations in the existing
house/flat.
EXTENT OF ADDITIONAL HOUSING LOAN
The maximum amount of Additional Housing Loan for the above purposes will be as under:
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Current eligibility minus the amount of housing loan already availed OR cost of
construction/additions/alterations/renovations in the existing house/flat/ amount of loan raised from
identifiable/verifiable sources, including private sources, whichever is less.
B. FOR PURPOSE 2
i) For purchase/construction of a house/flat after selling the existing one.

ii) Where the existing house/flat has already been sold and other one is proposed to be
purchased/constructed.
EXTENT OF ADDITIONAL HOUSING LOAN
The maximum amount of Additional Housing Loan for the above purposes will be as under:
Difference between the current eligibility and the amount of Housing Loan availed plus extent of
outstanding of principal amount repaid in lumpsum at the time of adjustment of previous housing loan.
OR
Cost of the house/flat proposed to be purchased/constructed, whichever is less, subject to current
eligibility prescribed under the scheme.
REPAYMENT
The additional housing loan together with interest thereon shall be repayable in not more than 240
monthly installments (180 installments for principal and 60 installments for interest portion). In case,
however, the repayment is to be effected in a shorter period, the number of installments towards
principal and interest should be in the ratio of 3:1, the principal being adjusted first in full.
RATE OF INTEREST
The rate of interest on enhanced portion would be determined after taking into account the entire
amount of availed/existing and proposed housing loan.
REG: HOUSING LOAN SCHEME FOR THE MEMBERS OF STAFF.
AS PER CIR NO LA 10 DATED16.01.2009
The Scheme for Housing Loan to the members of staff (Officers and Award Staff) has
been circulated vide L&A Cir. No. 62 dated 9.6.2006 and subsequent circulars issued on
the subject from time to time, inter-alia, advising obtention of
guarantee/surety/collateral security depending upon principal security available for
mortgage, non-creation of mortgage immediately after disbursement of the loan, the
length of remaining service and purchase of ready built flat etc.
2. On a review, the guidelines regarding obtention of guarantee/surety/collateral

security, in case of housing loan to members of staff (Officers and Award Staff) under
Staff Welfare Scheme, has been modified as under, in cases where:
i. mortgage could not be created immediately after disbursement of the loan.
ii. the officials who are due to retire from bank’s service with in 18 months following
the date of application for housing loan.
iii. an officer applying for housing loan under the scheme for the members of the
staff for constructing or purchase of ready built flat.
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As per the modified guidelines, obtention of guarantee/surety/collateral security
has been dispensed with irrespective of the length of remaining service of the employee
and creation of mortgage. The modified guidelines will be applicable subject to fulfilment
of following conditions:
a) If the balance in P.F. Account and Gratuity payable (notional), at the time of
considering the proposal, to the borrowing employee is sufficient to meet the
combined outstanding of the Housing Loan, conveyance loan and clean OD facility
etc., if availed by him. An irrevocable letter of authority, be obtained from the
borrowing employee, authorising the Bank to appropriate the PF and Gratuity
payable to him and that he shall not appoint a nominee for payment of his
terminal dues till the loan account is fully adjusted. Also lien to be got noted over
PF/Gratuity.
b) If the loan is collaterally secured by mortgage of some other property/pledge of

Govt. securities, NSCs, KVPs, IVPs/ LIC Policies (surrender value) etc. (net of
taxes) equal to 100% of the housing loan amount.
c) If the loan is collaterally secured by pledge of PSU bonds (where interest is being serviced
regularly), Bank’s FDRs etc. equal to 125% of the housing loan amount.
Further, the above noted relaxations will not be applicable to the officials under suspension or against whom
major disciplinary proceedings are initiated/ pending at the time of considering the housing loan.
3. Housing loan to be secured by mortgage of the principal security as early as possible.
4. All other guidelines issued in this regard shall remain unchanged.
5. All concerned are advised to note the above guidelines for compliance.
HOUSING LOAN SCHEME FOR MEMBERS OF STAFF AT PLR.

(LOANS & ADVANCES CIRCULAR NO.44. dt 25.5.99 & 93 dt 9.10.2003)
1) PURPOSE :
i) For completion of the house or for making additions/ alterations/ repairs /renovations etc. & for
purchase of built house/flat.
ii) For repayment of earlier loan taken from Bank/Housing Finance Institution approved by
NHB ( This will include Institutions like PNB Housing Finance, HDFC, LIC Housing Finance etc.)
2) MAXIMUM AMOUNT OF LOAN : Rs.5 lacs
3) RATE OF INTEREST :
As applicable to employees of PSUs under Public Housing Loan Scheme ( LA 99 dt 9.10.2003)
At present the rate of interest is as under:
Tenor RATE OF INTEREST (% P.A.)
For loans repayable FLOATING OPTION FIXED OPTION
Upto 5 years 8.75% 10.00%
Above 5 years & upto 10 8.75% 10.75%
years
Above 10 years & upto 20 9.00% 11.00%
years
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Above 20 years & upto 25 9.50% 11.50%
years
4) MARGIN : 15%
5) REPAYMENT :
20 years including moratorium period or remaining period of service of the employee whichever is
earlier.
LOANS TO MEMBERS OF STAFF UNDER PUBLIC SCHEMES (LA Circular No. 46 dt

23.04.2005)
Staff members can avail loan for purchase/construction of houses as well as car/scooter/motor-cycles,
etc. on the same terms & conditions with regard to margin, repayment, security, rate of interest
(compounded), etc. as applicable to public, subject to following additional terms & conditions:
 Staff members who have availed housing & conveyance loan under Staff Loan Schemes (i.e. at
concessional rate and/or at BPLR/interest rate applicable for public) can also avail these loans
under public schemes.
 The interest rate on two-wheelers loan to staff under public scheme prescribed at BPLR minus
0.25% (plus term premia) i.e. 11.25% p.a. shall continue.
 Under staff housing loan scheme at Interest rate for public, the interest is charged at the rate
applicable for employees of PSUs identified by RBD, the same shall continue for Staff availing
housing loan under Public scheme.
 Interest rate for staff availing loan under Personal Loan Scheme for public has been prescribed at
1% less than the rate applicable to public. (presently 12% less 1% i.e 11%). The above interest
rate for staff availing such loan under Public Scheme shall continue.
 Officers/workmen, who are enjoying Clean Overdraft facility under Clean Overdraft Scheme for staff
members, will not be eligible for any personal loan under public scheme.
 The amount of recovery in respect of the proposed loan as well as any other loan/ advance taken
by the employee from the Bank or outside (including Credit & Thrift Society), should be limited to
an amount which leaves at least 40% of the salary for the employee after deducting installments
for various loans, provident fund, income tax and other statutory deductions, if any. In other words,
the carry home pay of an employee shall not be less than 40% of the gross emoluments.
 The authority competent to sanction loan for purchase/construction of house as well as car/two-
wheelers, etc. to staff members under staff schemes shall be the competent authority to sanction
such loans to staff members under public scheme.
 Various charges i.e. pre-payment charges, documentation, upfront fee, etc. prescribed under public
scheme should not be recovered from staff members availing loan under public scheme.
HOUSING LOAN TO STAFF MEMBERS UNDER PUBLIC SCHEMES – LA 138 dt. 14.12.2005
Housing Loan can be granted to the employee/officer who is already owning a house in the town /
village where he resides for buying / constructing a second house / flat in the same town / village or in
other town / village for the purpose of self – occupation on the same terms & conditions as applicable
to public subject to fulfillment of additional terms & conditions as contained in LA Circular No. 46 dt.
23.04.2005.
HOUSING LOAN TO OFFICERS UNDER PUBLIC SCHEMES – WHERE PROPERTY IS IN THE NAME OF THE
WIFE LA 111 dt. 12.11.2003
Officers can avail loan under public scheme if the property is in the name of the borrowing officer or
the borrowing officer jointly with his / her spouse or in the name of his wife alone. A female officer
would not be able to avail the loan in case the property is in the name of her husband alone. However,
under concessional rate of interest scheme , officers are not eligible for loan on the property owned by
his / her spouse alone.
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SCHEME FOR PARTIAL ADJUSTMENT OF OUTSTANDING HOUSE
BUILDING LOAN, FROM STAFF WELFARE, IN THE UNFORTUNATE EVENT OF
DEATH OF AN EMPLOYEE WHILE IN SERVICE OR ON HIS/HER SEEKING
PREMATURE RETIREMENT OWING TO INCAPACITATION ON MEDICAL
GROUNDS OR ON HIS/HER BEING REPORTED TO BE MISSING WHILE IN
SERVICE: -
AS PER HRD CIR NO. 389 DATED 03.04.2007
1. OBJECT
The object of this Scheme is to mitigate the financial liability of the family of the
deceased or missing employee / an employee who has to seek premature
retirement on medical grounds, by partial waivement of maximum upto Rs.2.00
lakhs or 50% whichever is less, of the total outstanding (Principal + Interest) of
the House Building Advance taken by the employee, outstanding at the time of
his / her death/retirement/date of lodgement of FIR (in case of missing
employee).
2. APPLICABILITY
The Scheme shall be applicable to all regular employees of the Bank, including those
drawing scale wages.
4. BENEFITS
In the unfortunate event of the death of an employee while in the service of the
Bank or on his/her seeking pre-mature retirement owing to incapacitation on
medical grounds or on his/her being reported to be missing while in service,
waivement of the outstanding House Building Advance availed by the
employee (Principal & Interest, for Advance taken on concessional rate as well
as on PLR), for 50% of the outstanding amount maximum upto Rs.2.00 lakhs,
whichever is less.
5. PROCEDURE
In the unfortunate event of the death of an employee while in service of the

Bank, or on his/her seeking pre-mature retirement owing to incapacitation on medical
grounds or on his/her being reported to be missing, the Incumbent Incharge/
Reporting Authority of the deceased employee shall ascertain the total outstanding
in the House Building Advance (inclusive of interest), if any, of the deceased
employee, and prepare the proposal for partial waivement of outstanding House
Building Loan as per the proforma at Annexure ‘B’, obtain the option of the
family of the deceased/retired/missing employee as provided for.
The sanction of all proposals for partial waivement of outstanding house building
advance will be done by HO: HRDD. As such, all proposals as specified above be sent
for processing, to HRD Division, HO, New Delhi through the Regional Office
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and a copy of the same be sent to the Zonal Office. However, cases
related to Zonal Office and Branches reporting directly to the Zonal Office, may
be forwarded to the HRD Division, HO with the recommendations of the Chief
Manager / Dy. Zonal Manager of the Zonal Office. Proposals originating from
HO Divisions may be sent to HRDD, HO, with the recommendations of the
Divisional Head / Chief (Establishment).
It is desired that in case of death/pre-mature retirement of an employee, proposals

for partial waivement of outstanding house building advance should reach
HRDD, HO within 3 weeks’ of the death/pre-mature retirement of the
employee.-----------------------------------------------------------------------------------
ANNEXURE ‘B’
PUNJAB NATIONAL BANK
BO / RO / ZO / HO : _________
PROPOSAL FOR ADJUSTMENT OF HOUSE BUILDING LOAN IN RESPECT OF

DECEASED/RETIRED/MISSING SHRI/SMT……………
1. Name of the deceased/retired/missing employee :
2. PF No. :
3. Designation :
4. Place of Posting :
5. Date of joining the Bank :
6. Date of death/retirement/lodgement of FIR (in :
case of missing employee)
7. Date of sanction of Housing Loan :
8. Amount of Housing Loan sanctioned:
9. Amount of Housing Loan disbursed :
10. Name of the Branch from where the
Loan has been disbursed :
11. Amount of Housing Loan outstanding
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As on date of death/retirement/lodgement of FIR (in case
of missing employee) of the employee
 Principal :
 Interest upto date of death :
 Total :
12. Whether the account was regular as
on the date mentioned at S.No.11 :
13. In case the account is irregular, kindly
state the accounts which would have
been due as on the date mentioned at
S. No.11 had the account been regular:
 Principal :
 Interest :
 Total :
REQUEST BY FAMILY / LEGAL HEIR
The Bank is requested to waive the admissible amount out of the

outstanding House Building Loan in the name of Shri / Smt.
_______________________
Spouse / Dependent / Family / Legal Heir
Certified that the particulars given above are correct as per the records.
BRANCH MANAGER / INCUMBENT INCHARGE
RECOMMENDATIONS OF REGIONAL MANAGER / CHIEF MANAGER (ZONE)*/

DIVISIONAL HEAD
Recommended that a sum of Rs._____________ being 50% of the outstanding House

Building Loan / maximum, permissible amount be permitted to be waived in terms of
the aforesaid Scheme.
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REGIONAL MANAGER / CHIEF MANAGER / DIVISIONAL HEAD
(*) RECOMMENDATIONS OF CHIEF MANAGER OF THE ZONE REQUIRED ONLY IF

THE DECEASED/RETIRED/MISSING EMPLOYEE WAS POSTED AT THEIRS.
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HOUSING LOAN SCHEME FOR MEMBERS OF STAFF-COMPUTATION OF INTEREST
LOANS & ADVANCES CIRCULAR NO.63 dt. 13.06.2006
The revised guidelines with regard to computation of interest under the housing loan scheme for
members of staff at concessional rate have been revised as under:
The interest will be charged from the date of the payment of the loan or the first installment of loan
where such loan is disbursed in installments. The amount of interest will be calculated by adopting
monthly balance method i.e. interest will be calculated on the balance outstanding on the last day of
each month.
In cases where disbursements have been made during a particular month, interest in that month shall
be computed on daily product basis. Since system shall charge interest on monthly balance method
basis, the excess amount of interest so charged in such cases shall be credited in the said loan account
in the succeeding month by passing necessary interest vouchers manually.
LOANS TO MEMBERS OF STAFF UNDER PUBLIC SCHEME – PERSONAL LOAN
LOANS & ADVANCES CIRCULAR NO. 97
Attention of Incumbents is invited to L&A Circular No. 84 dated 18.06.08, inter alia, advising
therein the competent authority to sanction loan to staff members for personal needs under
various personal loan schemes meant for public.
2. References are being received from the field seeking clarification as to whether Hub &
Spoke model is applicable to loan for personal needs to staff members under public scheme.
3. In view of the guidelines issued by RBD: Advance: Circular No: 22 dated 06.06.2008, inter
alia, advising therein that Hub & Spoke Model is not applicable for advances to staff members
under public scheme, it is clarified that loan to staff members under various schemes of
personal loans meant for public shall be sanctioned by the competent authority without
referring it to Retail Hub.
4. All other guidelines shall remain unchanged.
RELIEF LOANS FOR STAFF MEMBERS AFFECTED BY FLOOD/EARTHQUAKE

AS PER LA 54 DATED 10.05.2007
1. PURPOSE OF LOAN
To provide financial assistance for purchases/repairs to the houses and/or household
effects damaged in floods/earthquakes and other natural calamities.
2. ELIGIBILITY
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An applicant should be permanent employee of the Bank whose
property/house-hold goods, etc. have been damaged due to flood/earthquake and are
located in the district, declared flood/earthquake hit by the concerned State
Government.
3. QUANTUM OF LOAN
i) Flood Loan (Damage to houses and/or household effects)
Officers in JMG Scale-I- Rs.4,000/-

Clerical Staff - Rs.3,000/-
Subordinate Staff - Rs.2,000/-
ii) Earthquake Loan
a) Where house is damaged
Officers in JMG Scale-I- Rs.25,000/-
b) Where household effects are damaged
Officers in JMG Scale-I - Rs.5,000/-
4. RATE OF INTEREST
a) For Flood Relief Loan
given under Item 3(i) above - 12% p.a. (simple)
b) For earthquake loan given

under item 3(ii) above
- For loans upto Rs.20,000/- - 12.5% p.a. (simple)
- For loans above Rs.20,000/- - 13.5% p.a. (simple)

& upto Rs.25,000/-
5. REPAYMENT
Within a maximum period of 10 years. (Repayment is to be made in 120 equal monthly
instalments or during the remaining period of service of the employee concerned in the
ratio of 2:1 i.e. principal in 80 equal monthly instalments and interest accrued thereon
in 40 monthly instalments). Repayment to commence from the month following the
month of disbursement of loan.
6. MARGIN
Nil.
7. SECURITY
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Equitable mortgage of property for which the assistance is allowed. Where however,
equitable mortgage is not possible a lien/caution shall have to be marked in the
Provident Fund Account of the employee to the extent of such loan.
8. LOANING POWERS
For employees posted in Branches
Regional Managers/Chief Managers and above.
For employees posted in Administrative Offices
Loan applications of members of staff working in administrative offices would be

sanctioned by their respective Chiefs & above.
For employees posted in I&C Division
Members of staff of Inspection & Control Division will submit their loan applications to
their concerned Division/Inspectorate for getting the same sanctioned by the competent
authority i.e. Chief & above.
For staff on deputation to PNB subsidiaries, RRB and any other organization
PNB staff on deputation to any other organisation (where salary is drawn from the
transferee organisation) may be sanctioned by the Incumbent (Chief Managers and
above) of the branch nearest to the transferee office/concerned RM/SRM/ZM .The
branch should invariably be the same office where the employee is maintaining his
salary account with the exception where the salary account is maintained with some
other CBS branch of the bank at different station. In such cases, the loans should be
considered by the CBS branch (Chief Manager and above) nearest to the transferee
office/ concerned RM/SRM/ZM.
In any case, an undertaking from the concerned organization/department for remitting

the amount of instalment/salary through Pay Order/Banker's cheque every month,
should be obtained and kept along with the documents to ensure recovery of the loan.
9. DISBURSEMENT OF LOAN
Details of expenditure to be incurred in respect of purchasing household effects and/or
repairs to be made should be furnished by the borrowing employee before disbursement
of the loan and the relevant bills/receipts thereof should be submitted to the bank in
due course.
10. OTHER CONDITIONS

i) Any outstanding loan of this nature should be liquidated/adjusted before a
fresh loan is considered.
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ii) As a rule loans to employees who have been affected by floods and
whose movable or immovable properties have been damaged at places other
than the place of posting should not be granted.
iii) All deductions except LIC premium including the instalment of the proposed
loan should not exceed 50% of take home pay. Take home pay for this
purpose would mean gross salary minus deductions on account of CPF at the
minimum rate, income-tax and other tax liabilities.
Loan proposals not conforming to the above stipulation, are to be sent to the
Zonal Manager concerned for his consideration on merits provided the
borrowing employee submits the details of his additional sources of income to
the satisfaction of the bank, whereby he will be able to sustain his family.
Such proposals relating to staff working at HO Departments/ Divisions would
be considered by AGM/DGM of the concerned Department/Division.
iv) The facility of earthquake/flood relief loan is available only to officers in JMG
Scale-I, clerical staff & sub-staff. Where such facility has already been
sanctioned to Managers in MMG Scale II & above, interest at PLR maybe
charged in existing cases and in future no earthquake/flood loan should be
sanctioned to managers in MMG Scale II & above.
11. DOCUMENTS
i) Transfer payment voucher duly receipted.
ii) Demand Pronote – PNB 728 (stamped).
iii) Application-cum-sanction letter, as per Proforma I enclosed. (to be obtained
in duplicate)
iv) Irrevocable letter of authority for deduction of monthly instalments from the
salary as per Proforma II enclosed.
v) Letter of Authority authorizing the Bank to utilize the gratuity and other
dues payable to the employee when he ceases to be in the service of the
Bank as per Proforma III enclosed (to be obtained in duplicate).
vi) Certified true copy of the payment voucher for Day Book (not to be signed by
the borrower).
38. SOME IMPORTANT MATTERS FOR INFORMATION

BIPARTITE SETILEMENT - DISCIPLINARY ACTION - AGAINSTTHE WORKMEN STAFF AND PROCEDURE
THEREFOR
In terms of Clause 19.14 of the Bipartite Settlement dated 19.10.66, as amended by the settlement
dated 31.10.79, it has been decided as under :
The incumbent Incharge of each office is empowered to issue and serve charge sheets on the
defaulting workmen. The Incumbent Incharge of each office is also empowered to suspend them, if
considered necessary, after obtaining prior approval from Disciplinary Authority, in exceptional cases
where the employee is involved in a fraud of serious nature or commits an act of riotous behavior in
the premises of the Bank and it is considered expedient to suspend the employee immediately and
prior permission can not be obtained, he may be suspended by the Incumbent Incharge and
subsequent approval of the Disciplinary Authority may be obtained immediately by advising the
circumstances necessitating immediate action. However, in respect of the employees of the Zonal/
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Regional Offices and exceptionally/ very large branches and Division and Departments at HO,
respective Managers are authorised to issue and serve charge sheet and also to suspend, if necessary.
PROVISION FOR NOTICE BOARDS AT EACH OFFICE FOR USE BY THE MAJORITY WORKMEN UNION AND
MAJORITY OFFICERS ASSOCIATION.
The posters and handbills printed by workmen and officers union should not be pasted on the walls and
doors of bank premises thereby giving it a shabby appearance. A separate notice board should be
provided in each office for use by the majority officers organisation as well as majority workmen union.
The notice board may be provided whenever there is a demand from the eligible union / association for
display of their messages and bulletins. The size of the Board should not exceed 3 feet by 2.5 feet
Posters / Handbills etc. should be displayed / pasted at board specially meant for this purpose. Any
person violating these instructions should be dealt with strictly.
The underline objective behind grant of this facility is that no union / association can be allowed to
disfigure / deface any property of the bank.
PERMISSION FOR PURSUING HIGHER STUDIES
 If an employee desires to pursue higher studies after joining the bank, the permission may be
granted to the all employees including probationers to pursue higher studies. It may, however, be
ensured that the working hours of the employees in the bank is not in conflict with the working
hours of the educational institutions that they join and they get sufficient marginal time to report
to the office in time.
 If an employee pursues higher studies without prior permission of the bank, he / she will not be
entitled for any benefit in lieu of having passed the said examination. Besides this, the employee
will also be liable for disciplinary action in terms of Bank guidelines.
 An employee seeking permission for pursuing further studies should make a request to the bank
and give the necessary undertaking as per Annexure .
APPLYING FOR PASSPORT
AS PER HRD CIR. NO. 382 DATED 17.03.2007
ecently, there has been a change in the proforma of ‘No Objection Certificate’ issued
by the Passport Authorities and as such, the staff members desirous of applying for
Passport are now required to submit ‘No Objection Certificate’ as per the revised
proforma prescribed by the Passport Authorities.
Accordingly, henceforth, staff members who wish to apply for Passport should submit
their applications for issuance of ‘No Objection Certificate’ in the revised proforma
which is annexed as Annexure-1. The ‘No Objection Certificate’ will be issued by the
Bank in the revised proforma which is annexed as Annexure-2. The provisions of
section 6(2) of the Passports Act, 1967, for the purpose, are annexed as Annexure-3.
The following should also be ensured in this regard:
• The ‘No Objection Certificate’ as per Annexure-2 should be issued only after the
application is received from the staff member as per Annexure-1. This should be
complied with invariably and no exceptions should be made.
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• The application submitted by the staff member should be kept on the record
of the office where the staff member is posted and also at the office of the
authority issuing the ‘No Objection Certificate’.
Regional Managers / Chief Managers at Zonal Offices will be the Competent Authority
to consider / approve such requests in respect of the employees working in their
Region / Zone. Divisional Chiefs at HO will be the Competent Authority to consider /
approve such requests in respect of employees working in their Division.
PROFORMA FOR APPLICATION FOR ISSUANCE OF ‘NO OBJECTION

CERTIFICATE’
Date___________
The Manager
BO:____________
Sir,
Please issue me ‘No Objection Certificate’ enabling me to apply for Passport for going
abroad as a tourist.
In the event of the Bank’s agreeing to give the same, I undertake that I shall not go
abroad without prior approval of the competent authority and absence from duty will
be debited to my Privilege Leave account, subject to admissibility and the Bank shall
have no liability whatsoever towards my passage, maintenance abroad, incidental
expenses including repatriation. Further, I will not seek extension of my leave beyond
what is sanctioned at the time of my departure. In the event of my not returning to
join duties after the sanctioned leave, I shall be deemed to have voluntarily
abandoned employment with the Bank and the Bank shall be at liberty to strike off my
name from the rolls of the Bank without any further reference to me. Any
communication addressed to me by the Bank may be sent to me under certificate of
posting at the residential address given by me and such sending of letters shall be
deemed to be sufficient service on me unless I furnish a fresh address in writing which
is duly acknowledged by the Bank. In the later event, any communication sent to me
under certificate of posting at the address would be deemed to be sufficient service
on me.
I have read the provisions of section 6(2) of the Passports Act, 1967, as contained in
HRDD Circular No. 382 dated 17.03.2007, and certify that the provisions (a) to (i) of
section 6(2) are not attracted in my case.
I certify that following is/are my dependants:
Age
Relationship
S. No. Name Gender
with self
(in years)
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SIGNATURE
Annexure-2
PROFORMA FOR ISSUANCE OF ‘NO OBJECTION CERTIFICATE’ BY THE

BANK
[ALL CENTRAL GOVERNMENT EMPLOYEES, STATE GOVERNMENT EMPLOYEES,

EMPLOYEES OF STATUTORY BODIES AND PUBLIC SECTOR UNDERTAKINGS ARE
REQUIRED TO PRODUCE A IDENTITY CERTIFICATE (STRIKE OUT PORTION NOT
APPLICABLE)]
(To be given in Duplicate on Original Stationery)
Certified that Shri/Smt./Kum._______________________, son/wife of

Shri ___________________ is a temporary/permanent employee of
this (office address) ________________________ from (date) ___________ and is at present
holding the post of _______________. Shri/Smt./Miss/Mst.________________ is/are a
dependent family member(s) of Shri/Smt.__________________ and his/her identity is
certified. The Ministry /Department/Organization has no objection to his/her acquiring
Indian Passport. The undersigned is duly authorized to sign this identity Certificate. I
have read the provisions of section 6(2) of the Passports Act, 1967 and certify that
these are not attracted in case of this applicant. I recommend issue of an Indian
Passport to him/her. It is certified that this organization is a Central/State
Government/Public Sector Undertaking/Statutory Body. The Identity Card Number of
Shri/Smt. (employee)_____________________ is ________________.
Ref. No. & Date _______________
Name, Designation, Address & Telephone No.
Applicant’s
photo to be
attested
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Annexure-3
Provisions of Section 6(2) of Passports Act, 1967.
Subject to the other provisions of this Act, the passport authority shall refuse to issue
a passport or travel document for visiting any foreign country under clause (c) of
sub-section(2) of section 5 on any one or more of the following grounds, and
on no other ground, namely:-
(a) that the applicant is not a citizen of India;
(b) that the applicant may, or is likely to, engage outside India in activities
prejudicial to the sovereignty and integrity of India;
(c) that the departure of the applicant from India may, or is likely to, be
detrimental to the security of India;
(d) that the presence of the applicant outside India may, or is likely to, prejudice
the friendly relations of India with any foreign country;
(e) that the applicant has, at any time during the period of five years immediately
preceding the date of his application, been convicted by a court in India for any
offence involving moral turpitude and sentenced in respect thereof to imprisonment
for not less than two years;
(f) that proceedings in respect of an offence alleged to have been committed by

the applicant are pending before a criminal court in India;
(g) that a warrant or summons for the appearance, or a warrant for the arrest, of
the applicant has been issued by a court under any law for the time being in force or
that an order prohibiting the departure from India of the applicant has been made by
any such court;
(h) that the applicant has been repatriated and has not reimbursed the
expenditure incurred in connection with such repatriation;
(i) that in the opinion of the Central Government the issue of a passport or travel
document to the applicant will not be in the public interest.
ISSUANCE OF IDENTITY CARD TO STAFF MEMBERS/ RETIRED EMPLOYEES
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Circular No. 503 dated 08/12/2008 à Issue of Identity Cards to retiring employees :: Bank will issue
the laminated Identity Cards to the retiring employees at the time of their retirement along with the payment
of their Terminal Dues.
The bank has provided the facility of issuance of Identity cards to permanent staff members of the
bank. The I-card facilitates their identification while on tour or going to rural areas on duty. These cards
have been made available to Regional / Zonal offices by Printing & stationary Deptt. The cards are
required to be serially numbered at the time of issuance and should bear a duly attested passport size
photograph of the holder in the space provided for. The cost of the photograph may be reimbursed to
the employees and the amount may be debited to “Misc. Exp. HO Sanction”.
RETENTION OF LIEN ON JOBS IN BANKS- PERSONS SELECTED FROM PUBLIC SECTOR BANKS TO
OTHER GOVERNMENT DEPARTMENTS/ORGANISATIONS AND VICE VERSA
As per guidelines issued by Govt. of India, Ministry of Finance, Deptt. Of Economic Affairs vide letter
dated 23/27.1.1987, no lien should be retained in the public sector banks when a person is selected for
job in a Govt. Department / other Organisations etc. and vice versa. The selected person should resign
from his job in the public sector banks before taking up the job with Govt. Department or other
Organisations and vice versa
DIPLOMA EXAMINATION BY INDIAN INSTITUTE OF BANKERS
The Indian Institute of Bankers in its endeavor to keep pace with the changes taking place in the
banking sector and to provide necessary educational support to bank employees conducts the
following diploma examinations:
a) Diploma in Treasury, Investment and Risk Management
b) Diploma in Advanced Rural Banking
c) Diploma in Banking Technology
d) Diploma in International Banking & Finance
e) Diploma in Capital Markets and Merchant Banking
These diploma examinations provide advanced and specialized knowledge and skill to the bankers to
enhance their professional competence in the existing competitive environment. These examinations
target a particular group, which is keen to make a niche for itself in these specialized areas.
These examinations are open to the members of the Institute and are normally held once in a year on
two Sundays at Metropolitan Centers, State Capitals, certain Districts and other places in India as may
be decided by the Institute.
A candidate can apply for one Diploma at a time. The one time fee for the diploma is Rs. 5000/-
inclusive of cost of study material.
The candidates appearing for Diploma Examination in banking Technology will be required to do a
Project Work and the additional fee for the same is Rs.500/-.
The one time fee for Diploma will entitle the candidate to make maximum three attempts in five years
period from the date of the commencement of the time limit.
The following incentives will be available to officers passing one Diploma course conducted by Indian
Institute of Bankers.
 Reimbursement of fee and other incidental expenses on submission of Pass Certificates.

 Priority while posting officers for overseas branches / offices.
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 Zonal Manager may reimburse the fees and other expenses on submission of Pass Certificate.
FORWARDING OF APPLICATIONS OF BANK EMPLOYEES SEEKING

EMPLOYMENT OUTSIDE BANK IN INDIA OR ABROAD
Officers should not negotiate for any employment with any other employer, whether in India or abroad
while in service of the Bank without prior permission from the competent authority. All applications for
employment outside the bank should be made only through proper channel. Any lapse in this regard
will be viewed seriously.
In terms of delegation of powers, following officers are competent for forwarding applications for
outside employment:
AS PER HRD CIR 464 DATED 03.06.2008
INVESTMENT BY BANK EMPLOYEES IN THE SHARES OUT OF THE QUOTA RESERVED FOR FRIENDS AND
ASSOCIATES OF THE PROMOTERS OF THE COMPANY OR THE EMPLOYEES OF THE COMPANY
Investment by bank employees in the shares out of the quota reserved for friends and associates of the
promoters of the company or the employees of the company is not allowed, as these are likely to
embarass or influence the Bank employees in the discharge of their duties and may also result in acts
prejudicial to the interests of the Bank. Accordingly, the employees (officers & workmen) are prohibited
to make investments in the acquisition of shares/debentures, etc. in their names or in the name of the
spouse or of their close relatives including children/ brothers/ sisters/ father/ mother/ step mother/step
children wholly dependent on the employee out of the quota reserved for friends and associates of the
Directors of the company.
If any employee desires to acquire shares/securities out of the promoters quota of a company under
some exceptional circumstances (e.g. when a close relative of the applicant is a chief promoter
/director of the issuer company) he/she shall seek prior permission of the bank for such acquisition.
No officer / employee of the bank can legitimately apply for or accept allotment of shares / securities
out of the employees’ quota of any company. Acceptance of such allotments by the employees of the
Bank will be deemed to be an act of misconduct under the relevant conduct regulations and the
employee shall be liable to disciplinary action for such acts. These instructions will apply, mutatis
mutandis, to acquisition of shares/securities out of the employees’ quotas in the names of members of
families of the Bank’s employees except in cases where the family member is a bonafide employee of
the issuing company.
Such acts of investments in shares/debentures etc. out of the quota reserved for friends and associates
of the promoters as also out of the employees’ quota and quotas meant for relatives, if applied and
accepted without permission, would be deemed as violative of provisions of Regulation 18 of the Officer
Employees’ (Conduct) Regulations applicable to Bank and clause 19.5(j) of the First Bipartite
Settlement, as applicable to officers and workmen employees, respectively. Such misconduct on the
part of Officer employees/ workmen employees would be viewed seriously and would entail disciplinary
action.
BRINGING POLITICAL PRESSURE OR OTHER OUTSIDE INFLUENCE IN SERVICE MATTER –
REPRESENTATION OF BANK EMPLOYEES TO GOVT
Members of staff (officers as well as workmen) are put on notice that in the event any employee brings
in political or any other outside influence to bear upon any superior authority to further his interest in
respect of matters pertaining to his service under the bank, the same will constitute misconduct and
the employee concerned, shall be liable for disciplinary action in accordance with the provisions of the
regulation/bipartite settlement.
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No employee should make any representation to the Govt. regarding their individual
grievances in service matters, etc. without first exhausting the possibilities of redressal of those
grievances by the appropriate authorities of the bank. The Banking Division (Ministry of Finance) does
not enter into direct correspondence with bank employees on their individual grievances in service
matters.
Representation of employees to the Head Office in any matter should be routed through proper
channel. In the absence of report of the Zonal/Regional authorities, HRD Division will not be able to look
into the matter for want of factual details. Serious view shall be taken of any violation made by the
employee from the above procedure.
EMPLOYEES PARTICIPATING IN POLITICS/SEEKING ELECTION TO MUNICIPAL LEGISLATIVE AND OTHER

BODIES, ETC.
Members of staff of the bank are prohibited from participating in politics in any shape or form and also
from contesting elections to any legislative or local bodies.
The following activities on the part of bank employees are strictly prohibited;
1. To be an office bearer of political party or an organization which takes part in politics;

2. To take part in or assist in any manner in any movement/agitation or demonstration of a political
nature;
3. To take part in an election to any legislature or local authority; and
4. To canvass in any election to any legislative or local authority.
5. Engaging in part-time employment in any other institution, organization, etc. (not applicable in case
of part-time employees).
Members of staff should not, therefore, contest elections, participate in politics in any shape or any
form contrary to the above rules. Any employee found violating the above instructions would be liable
for disciplinary action in terms of bank’s rules
REQUISITION OF BANK STAFF FOR ELECTION DUTY
The Election Commission of India has laid down the following guidelines for drafting bank employees
for election work.
1. Bank employees may be drafted to the minimum extent possible only in contingency where
sufficient number of Govt. employees are not available and/or in emergent circumstances such as,
strikes, etc., by the Govt. employees.
2. Care should be taken to see that normal functioning of the banks are not interrupted; and
3.Bank employees drafted on election duty may, whenever possible, be kept on the reserved list and
only in unavoidable circumstances should be put on duty. If practicable, their posting to any polling
station outside their normal place of duty may be avoided.
The Bank employees requisitioned for election duty will not be entitled to any overtime or
compensatory off during the period they work in connection with the election.
POSTING OF EMPLOYEES RELATIVES

The following conventions are intended to be followed in the matters of posting of employees.
a. Every employee shall disclose if any other employee is related to him. Relationship shall mean
(i) husband, wife, son, daughter, son-in-law, daughter-in-law, brother-in-law of the employee and
(ii) brother, sister, father, mother, uncle, aunt, first cousin, nephew or niece of the employee or
his/her spouse.
b. No employee shall be posted directly under any of his relative.
c, No two relatives shall be posted in the same office or in case of a big branch or office in the
same section.
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d. An employee related to a Regional Manager or a Zonal Manager shall not be posted in
the region/zone under them.
e. No officer shall deal with the case of any of his relatives regarding his employment, promotion,
confirmation, transfer, reward or punishment. He shall disclose the nature of his relationship and
pass on the file to his next superior officer for his order or recommendation as the case may be.
f. Exceptions to the above may be granted by the General Manager.
All declarations of disclosure of relationship should be sent to the Regional Manager and Heads of
Deptt. concerned who will report all present postings contrary to the above conventions to the General
Manager – HRD through the Zonal Manager and Head of the Deptt.
LEAVE TAKEN ON FALSE GROUNDS FOR PARTICIPATION IN DHARNA, DEMONSTRATION, AGITATION ETC.
Where an employee had applied for leave giving a particular reason and later on it was found that
leave so sanctioned was used for participating in Dharna/Demonstration, agitation etc. the leave
sanctioned in such cases should be cancelled and no wages be paid for the period of leave on the
ground that leave was obtained on false pretext, without prejudice to the bank’s right to take
disciplinary action.
OPTION TO JOIN THE MAINSTREAM OF BANKING
A Technical / Specialist Officer is one who is recruited in a category / discipline other than the
mainstream banking line, for utilization of his services in areas requiring certain skills or specialized
experience. All Specialist / Technical Officers will be eligible to join the mainstream of Banking on
completion of 5 years of service reckoned from the date of their initial appointment as a specialist /
technical officers. On their becoming so eligible, the specialist officers may apply to the bank for joining
the mainstream. Having regard to the needs and exigencies, the Bank may permit these officers to join
the mainstream banking line or retain them in their own discipline.
The Specialist / technical Officer, who have completed 4 years of service reckoned from the date of
their initial appointment may forward their application for joining the Mainstream to HRD Division, HO
New Delhi through proper channel. The Technical / Specialist Officers, shall however, be eligible to join
the mainstream of banking only after completion of 5 years of service from their date of appointment
as Technical / Specialist Officers.
HONORARIUM TO GUEST FACULTY

The rates of honorarium payable to PNB Guest Faculty and outside guest Faculty have been revised
recently and the same are as under: (HRD Circular Letter No. 12/2003 dt 28.11.2003)
CATEGORY RATES OF HONORARIUM
Rs.300/- per session (max. 4 sessions per
PNB Guest faculty programme) without any restriction on per
month basis.
Honorarium may be paid to all PNB Guest

Faculty irrespective of the scale.
OUTSIDE GUEST FACULTY
Category - I
Senior government Rs. 1000/- per session plus conveyance charges
officials/ RBI officials/
Academicians/ reputed
consultants /
administrators etc.
Category – II (other than Rs. 500/- per session plus conveyance charges
mentioned in Category –
I)
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The rates mentioned above are the upper limits and depending upon the status of the visiting
faculty, the amount can be decided by the Principals/Training Managers within the overall cap.
The Principals of CSC, IT Centre and RSCs are authorized to approve the list of Category – I Guest
Faculties and the ZTCs may get the said list approved from ZM/DZM of the concerned zone.
REPORT OF ARREST/DETENTION TO SUPERIORS BY OFFICER EMPLOYEES
In terms of Regulation-12 of PNB Officer Employees’ (Discipline & Appeal) Regulations, 1977, an officer
employee shall be deemed to have been placed under suspension by an order of the competent
authority w.e.f. from the date of his detention, if he is detained in custody whether on criminal charge
or otherwise for a period exceeding 48 hours and also in the event of conviction to a term of
imprisonment exceeding 48 hours. Instances are there that whenever officer employees are arrested
by Police, they remain absent from duties and upon release, they rejoin duty and submit leave
application without disclosing the fact of their arrest.
It has been decided that it shall be the duty of an officer employee who may be arrested/detained for
any reasons, to intimate the fact of his arrest/detention and the circumstances connected therewith to
his immediate superior or the Head of Deptt./Branch promptly even though he might have been
subsequently released on bail/or otherwise. Failure on the part of the officer employee to so inform his
superiors will be regarded as suppressions of material information and may render him liable to
disciplinary action on this ground alone, apart from the action that may be called for on the outcome of
the police case, if any, against him.
CHANGE IN NAME.
For the purpose of changing his/her name, the employee should publish a notice in the local gazette
and also in the local newspaper and give intimation of such change to the Home Deptt. of the
concerned State Govt. Once such notice has been given and a period of one month has expired, there
would appear to be no need of receiving any permission from the State Govt, or any other authority
and it would be in order for the bank to accept a change in name.
ADMISSION OF DATE OF BIRTH OF EMPLOYEES IN BANK RECORD
Instructions regarding admission of date of birth of an employee are as under :-

i) In case of employees who have passed matriculation examination, the date of birth as per
matriculation certificate shall be taken as conclusive proof of age.
ii) In case of an employee who has not passed matriculation examination, his age should be
admitted on the basis of certificate from the municipal record or Police Station of the place where
such an employee was born or school leaving certificate of a recognised school.
iii) !n exceptional cases of such non-matriculate employees, who can not produce any of the
aforesaid proofs, the date of birth may be admitted on the basis of declaration of their age given
by the employees at the time of their appointment and in case they are unable to state their
exact date of birth, but can state the year or year and the month of birth, 1st July or 16th of the
month respectively may be treated as the date of their birth. The employees may also be required to
submit the certificate of age from civil surgeon of the place or area in which they reside.
iv) In case of subordinate staff who are ex-police/ex-military personnel, the date of birth as given
in their discharge certificate shall be admitted as the date of birth in the bank record.
DEPLOYMENT OF STAFF
(i) A workman in the non-subordinate cadre is liable to be deployed anywhere within a 'District',
irrespective of the distance involved.
(ii) In cases necessitating deployment outside the District, the workman concerned may be
deployed to any branch/office of the bank situated outside the District up to a distance not exceeding
100km. from his present place of posting.
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(iii) Bank may identify, based on length of stay at the centre/branch/ office, the number of
workmen employees, to be redeployed from each centre/ branch / office to meet its requirements.
(iv) The period of deployment shall be 2 years in a difficult centre decided by the bank in
accordance with the Government guidelines and 3 years in other centres.
(v) Repatriation to the original centre shall be after serving in the deployed centre for period as
in (iv) above. In case it is not administratively possible for the bank to repatriate the employee to his
original centre after the above period, the employee may be required to give 3 centres of his
choice so that he can be transferred to anyone of the 3 centres opted by him.
(vi) Female employees above the age of 55 and male employees above the age of 56 shall be
exempt from redeployment. However, if the required and eligible number of employees are not
available to be deployed in terms of the Settlement, the age norms as above may be suitably
relaxed upto the age of 58 years so as to ensure that the required and eligible number of employees
are deployed to the identified centres.
(vii)Employees having mentally retarded / spastic children, certified as such by the attending
Doctor, may be deployed only at centres where specialised treatment for such children and
special facilitiees for their schooling are available.
(viii) Employees affected by serious ailments requiring specialised treatment, as certified by the
attending Doctor, will be deployed only at centres where medical facilities for treatment of such
ailments are available
(ix) Redeployment of physically handicapped/challenged employees shall be in accordance with
the extant Govern merit guidelines.
(x) A workman in the non-subordinate cadre so long as he serves in the deployed centre shall draw
lump sum amount of Rs.400/-p.m. (not ranking for any other benefit) besides protection of
emoluments drawn at the original centre. These shall cease on the employee's repatriation to the
original centre.
(xi) The above lump sum amount is not payable in case of transfers made at the request of the
employee
(xii) In Northeastern States, banks may decide on the level and extent of deployment having regard to
their requirements within the above norms.
(xiii)The above provisions on deployment are without prejudice to the provisions of
paragraphs 535 and 536 of the Sastry Award relating to transfer of workmen.
(xiv) The above provisions on deployment shall be the minimum applicable to all the banks which are
parties to this Settlement Parties agree that any existing bank-level settlement on transfer or
deployment whose provisions are restrictive and not upto the minimum provisions on deployment as
mentioned above will be modified/terminated as per procedure under the industrial Disputes Act so
as to give effect to the above- mentioned provisions on deployment
(xv) Any bank which is a party to this Settlement and having bank-level Settlement on transferor
deployment may, however, modify and improve upon the above provisions geographical minimum
area of deployment, period of stay at the deployed centre, conditions for repatriation as
mentioned here in above are not relaxed or diluted in any manner.
(xvi) In banks which are parties to this Settlement where bank level settlements / policies on
transfer or deployment of workmen exist which provide for transferability of employees over a larger
geographical area, such bank level settlements on transfer or deployment shall remain operative.
ADVANCES TO WORKMEN STAFF & THEIR RELATIVES

LOANS & ADVANCES CIRCULAR NO. 55 dt. 29.05.2006
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Detailed guidelines with regard to Advances to Workmen Staff and their relatives have been
circularised vide L&A Circular No. 60 dated 27.6.2003. It has, interalia, been advised that credit facility
should not ordinarily be granted to spouse/close relatives of Bank’s Workmen Staff for the purpose of
any trade/business. However, depending upon genuineness of the case, loan may be granted after
obtaining prior permission of Competent Authority, which will be RM & above in case of loans under
Govt. Sponsored Schemes and ZM & above in case of other advances.
2. On review, it has been decided that in addition to the existing guidelines with regard to grant of
credit facilities to spouse/close relatives of Bank’s workmen, no credit facilities should be granted to
the workmen staff for the purpose of any trade/business.
PERMISSION TO BORROW / STAND AS GUARANTOR IN THE LOANS UNDER PNB OFFICER EMPLOYEES
(CONDUCT) REGULATIONS, 1977-CLARIFICATION
HRD Circular Letter 4 / 04
 Where an officer has not availed clean overdraft facility from our Bank, no permission is required
for availing Housing loan / any other loan from other banks. However, if the loan amount or
borrowed amount is more than Rs. 25000/- , he should report the transaction to the Bank.
 In Education Loan raised by officers for their children from PNB, the documents are to be executed
by both the student and the officer as co-obligant. So, prior permission is not required. However,
the same is to be reported in Assets & Liabilities statement.
 To stand as Guarantor , prior permission is required. The same is applicable to suspended officers
also.
LOANING POWER CHART FOR OFFICIALS UPTO AGM LEVEL (LA 57/08 DATED 28.04.2008)
(Rs. in lacs)
S. Nature of facilities Incumbents in the grade CM AGM
No.
JMG-I MMG- MMG- (SMG-IV) (SMG_V)
II III
1. Aggregate commitment - per 12.00 25.00 80.00 400.00 1000.00
borrower (Both funded and non
2. funded)
Within (1) above
A) Fund based 12.00 25.00 80.00 400.00 1000.00
Out of this
i) Secured 12.00 25.00 80.00 400.00 1000.00
ii) Unsecured 2.00 5.00 8.00 60.00 250.00
B) Non fund based * 6.00 10.00 30.00 150.00 500.00
* The ceiling is not applicable in case of LC (DA) for capital goods under project financing as
per details at S. No.7 below.
Notes
1. Officials upto AGM level shall exercise 50% and 25% of their Secured Fund Based powers in case of Term loan and Book
Debt facility respectively.
2. For Packing Credit advance against firm orders, officials shall exercise 50% of their Secured
Fund Based powers.
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3. For purchase/advance against demand documentary bills accompanied by MTRs of
unapproved transporter, 15% of Secured Fund Based powers shall be exercised.
4. Officials upto AGM level shall exercise 5% of their vested Unsecured Fund Based loaning
powers for allowing clean Overdraft/Clean loans (subject to Item No. 31 of Annexure III and 3
of general notes on page No.6).
5. While allowing advance against clearing instruments other than Bank drafts, Banker's
cheque/pay order, Central & State Govt. cheques and advances to premium clients (See Item
No. 43 of Annexure III) the officials shall exercise 50% of their Unsecured Fund Based
powers.
6. For purchase/discount/advance against domestic and foreign clean bills/cheques/domestic
usance bills/foreign usance documentary bills accompanied by Bill of Lading/Airway Bill etc.
(where goods are consigned to the overseas branch of the approved bank) the officials upto
AGM level shall exercise 50% of their unsecured fund based powers. However, officials in
Scale-IV & V shall exercise loaning powers to the extent of Rs.50 lacs and Rs.150 lacs
respectively only if exporter is holding buyer-wise policy of ECGC. In the absence of the
same, loaning powers shall be restricted to 50% of fund based unsecured powers.
7. Officials upto AGM level shall exercise 30% of their Non Fund Based (NFB) powers for
sanction of ILC/FLC (DA basis)* limit and 60% of NFB powers for ILG (Financial) and FLG.
Incumbents in scale-I & II are not empowered to exercise their loaning powers for issuance of
LC (DA basis) and ILG (Financial) & FLG.
* Officials upto AGM level, other than Incumbents in the rank of scale-I & II shall
exercise their LC (DA) powers equivalent to Term loan powers in case of project
financing where Term loan has been sanctioned and the documents under LC (DA)
are be paid to the debit of Term Loan sanctioned for the purpose provided the
underlying assets alongwith other securities (both primary and collateral) taken for
Term loan are charged to cover LC (DA) facility as well.
8. C0-acceptance of bills limit/clean LC limit cannot be permitted by officials upto AGM level.
9. The proposals for financing Hotels including Guest Houses may be considered by officials in
the rank of CM and above to the extent of their vested loaning powers.
GENERAL NOTES
1. Book debt facilities are to be allowed only against those debts for which borrowers have
not availed bills purchased/discounted limits. Further, book debts should be spread over
a reasonably good number of parties and drawing power should be restricted upto 90
days.
2. Limits/outstanding (whichever is higher) under term loan, DPG and ILC/FLC (capital
goods) together should not exceed the powers vested in various officials for term loan.
However, in case of fully drawn Term Loan, the outstanding shall be reckoned.
3. Clean Overdraft may be allowed/permitted for short periods, not exceeding, one month by
Incumbents in scale-I, II & III and three months by higher officials. The clean loans are to
be allowed only in case of existing/properly introduced customers having repaying
capacity to the satisfaction of the sanctioning official, for a period not exceeding 12
months. No roll over of such loans is to be allowed.
4. Advance against clearing instruments and advance/purchase/discounts against domestic
and foreign clean bills/cheques are to be permitted only in respect of cheques
representing genuine trade transactions and should not be exercised for cheques of
allied/associate concerns. Further, the powers are to be exercised after obtaining market
report about the creditworthiness of the party and ensuring that the past conduct of the
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account is satisfactory. These powers may be exercised for allowing casual
advance against uncleared effects and for casual purchase of cheques.
5. The advance is not to be allowed in any shape against the cheque/pay order/draft issued
by co-operative banks including State Cooperative Banks. However, in case any
exception is to be made, proposal for specific approval of any co-operative bank may be
moved through Circle Heads to CAD (O), HO.
6. Incumbents in scale-I & II of small & medium branches shall not exercise powers for
allowing OD against duty draw back and cash incentive.
7. CMs/AGMs may permit issuance of letter of Guarantee upto a maximum of 5 years and
incumbents in scale-I, II & III may permit issuance of LG upto the maximum of 1 year,
excluding claim period not exceeding 6 months.
8. In case of exporter borrowers, officials upto AGM level may exercise powers upto 125% of
aggregate commitment per borrower provided that additional 25% powers are utilized only
for export limits.
9. While exercising powers, it may be ensured that proper mix of pre and post sales limit are
considered.
10.The powers vested in officials can be exercised by them subject to the ceilings/stipulations, if
any, as per Bank's internal schemes, Reserve Bank of India & Govt. of India guidelines issued
from time to time.
AD-HOC LOANING POWERS UPTO AGM LEVEL
(Rs. in lacs)
S.No Nature of facilities Incumben
JMG-I MM
3. Ad-hoc facilities by way of drawings beyond limits

In emergent circumstances, drawings in SECURED FUND BASED LIMITS 10% 1
in excess of sanctioned limits, within available DP, may be allowed upto 3
months subject to ------------O
5.00
------------
4. Ad-hoc facilities by way of reduction in margin
In emergent circumstances, availment in excess of drawing power but 5%
within the sanctioned limit(s) may be allowed for a period of 3 months by ---
allowing reduction in stipulated margin(s) upto the extent of:
1.00
------------
 These powers are not to be exercised in case of accounts covered by Selective Credit
Control/RBI directives.
 These powers cannot be exercised with a view to regularise an irregular account.
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 Availment in excess of sanctioned limits on lines as mentioned above may be
permitted in case of Non-Fund Based limits also. However, wherever adhoc facilities are to
be permitted in both, Fund Based (FB) and Non-Fund Based (NFB) limits, the same can be
permitted by various officials upto the extent of their vested powers (i.e. %age of sanctioned
limit or quantum wise ceiling, whichever is lower) taken together and not
separately/independently.
 While permitting adhoc facilities as above to a borrower to whom regular limits have been
sanctioned under their vested loaning powers, the aggregate commitment per borrower
should normally not be exceeded by them, inclusive of such adhoc limits. However, in
deserving cases, the same may be exceeded maximum upto the extent of 10% of their
respective powers under the head “Aggregate commitment per borrower”.
 Further, a lower authority should not allow adhoc facilities in FB or NFB limits, till the adhoc
facility permitted earlier by a higher authority in respect of either of these limits is
outstanding.
 Guidelines mentioned at Item No. 41 Annexure-III should be followed.

POWERS FOR CONFIRMATION
IN CASE OF OWN SANCTIONS AND Incumbents in the grade CM AGM
SANCTIONS BY A LOWER AUTHORITYs
working in administrative offices may confirm
action of a lower officer in having exceeded his
loaning powers in secured and unsecured
advances. However, such powers for
confirmation can be exercised only when the
excess so permitted by the lower officer and the
existing limits/outstandings (whichever is
higher) taken together fall within the vested
loaning powers both facility wise and aggregate
commitment per borrower) of the confirming
authority. (Rs. in lacs)Nature of facilities
5. Over & above aggregate commitment per JMG-I MMG- MMG-
borrower II III
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i) Negotiation/Purchase/Discount of Foreign 12.00 25.00 80.00 400.00 1000.00
Bills (both DP & DA) under irrevocable Letter of
Credit of Banks approved by IBD, HO. 12.00 25.00 80.00 400.00 1000.00
ii) Negotiation of DP Bills & DA bills on or
before due date drawn under irrevocable ILC of
public sector banks/banks approved by CAD 12.00 25.00 80.00 Full Full
(O), HO. powers powers
iii) Discounting of bills drawn under Bills
Rediscounting Scheme of IDBI/SIDBI where 2.00 5.00 8.00 Full Full
bills are co-accepted by drawee's banker (public powers powers
sector banks/ banks approved by CAD (O), HO).
iv) Purchase of Traveller cheques of approved 12.00 25.00 80.00 Full Full
banks (Inland & Foreign) and currency notes powers powers
from bonafide travellers and authorised money
changers.
v) Advance against Govt. Securities, LIC
Policies, Gold/Silver Jewellery/Ornaments,
Postal Saving Certificates (NSCs/KVPs), IVPs 2.00 20.00 20.00 20.00 20.00
etc 2.00 10.00 10.00 10.00 10.00
vi) Advance to Individuals against
shares/debentures of approved companies, Nil Nil Full Full Full
bonds of public sector undertakings & units of Nil Nil Nil Full Full
approved mutual funds (including specified
units of UTI). Nil Nil Nil 30.00 40.00
a) For advance against Securities in Demat Nil Nil Nil 25.00 30.00
Form Nil Nil Nil 10.00 15.00
b) For advance against Securities in physical
form
vii) Advances to Members of Staff:
a. Car Loan
b. Housing Loan
viii) Bank Premises Loan:
a. Metro
b. Urban
c. Other Centres
NOTES
• The powers mentioned above are to be exercised subject to guidelines mentioned at Item No.9 of
Annexure-III.
• The powers at (vi) above are to be exercised only by the Incumbent of authorized branches subject
to ceiling prescribed by RBI.
• The facility/limit of discounting DA bills backed by ILCs is to be allowed after setting up of limit.
Rs. in lacs)
S.No Nature of facilities Incumbents in the grade CM AGM
6. Miscellaneous (Full Powers) (Refer Note) JMG- MMG- MMG-III
I II
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i) Advance against Bank's own deposit --------------------Full Power--------------------
ii) Scooter/Motor-Cycle/Moped/Bicycle Loan
to Members of Staff --------------------Full Power--------------------
iii) Purchase of cheques drawn by Central &
State Govts. & drafts of public sector
banks/banks approved by CAD(O)/IBD, HO --------------------Full Power---------------------
and from first payee only.
iv) Purchase of cheques and drafts if proceeds --------------------Full Power---------------------
are to be placed in Bank's fixed deposits at
least for minimum prescribed period of
deposit (no loan or premature withdrawl to
be allowed till realisation of proceeds) --------------------Full Power---------------------
v) Purchase of cheques, drafts, cash orders
and Inland or Foreign Clean/ Documentary
bills from public sector banks & banks
approved by CAD(O)/ IBD HO, drawn by or --------------------Full Power---------------------
in favour of third party & endorsed by these
banks. --------------------Full Power---------------------
vi) Purchase of drafts issued by our own
branches. --------------------Full Power---------------------
vii) Opening ILCs/FLCs when full cover is held
by way of deposits till maturity.
viii) Opening ILCs with/without margin at risk --------------------Full Power---------------------
and responsibility of public sector banks
and banks approved by CAD(O) HO
ix) Issuing ILGs/FLGs irrespective of time --------------------Full Power---------------------
period when full cover is held for currency
of LG including claim period
x) Acceptance of guarantees or confirming LCs --------------------Full Power---------------------
issued by public sector banks, strictly in
terms of LC --------------------Full Power---------------------
xi) Negotiation of DP/DA bills on or before due
date drawn under Bank's own Letter of
Credit, strictly in terms of LC.
xii) Purchase of Govt. Cheques for credit to
accounts of Govt. Deptt. /
Corpn./Undertakings
*- Full powers are to be exercised for bonafide transactions for existing/properly introduced
customers only.
- Full powers are to be exercised subject to the guidelines mentioned at Item No. 9 of Annexure
III.
- Full powers are subject to the ceilings prescribed in the respective schemes, if any.
S.No Nature of facilities Incumbent in the grade of C
7. Margins (Refer Note) JMG-I MMG-II MMG-III
Minimum margin for exercise of vested
powers are:
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i) ILC-other than capital goods
DP Bills 10% 10% 10%
DA Bills NA NA 25%
ii)
ILC-Capital Goods
DP Bills 25% 25% 25% 2
iii) DA Bills NA NA 25% 2
FLC--other than capital goods

iv) DP Bills 10% 10% 10%
DA Bills NA NA 25%
v) FLC - Capital Goods

DP Bills 25% 25% 25%
DA Bills NA NA 25%
Letter of Guarantee
vi) Inland Letter of Guarantee 25% 25% 15% 1
15* 15* 10*
Foreign Letter of Guarantee NA NA 15% 1

10*
Deferred Payment Guarantee 25% 25% 15% 1
NOTES
Margins prescribed are the minimum. However, higher margins may be stipulated wherever
deemed necessary
* Denotes minimum margin prescribed for issuance of guarantee where the bank has first
charge over fixed assets and adequate surplus of security is available after following the
usual norms.
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203
GUIDELINES FOR EXERCISING LOANING POWERS FOR ALL LEVELS AND COVERING ALL
LOANS
INCLUDING PRIORITY SECTOR ADVANCES
1. Loaning powers shall be exercised judiciously with due care and in good faith having
regard to duties and responsibilities attached to the post held by the sanctioning
authority.
2. Sanction of all loan facilities shall be governed by Bank's prevalent policy and as per
guidelines laid down in the Book of Instructions and circulars issued by Head Office from
time to time. Sanctions shall also be subject to margins in force.
3. Though various facilities are grouped for delegation purpose in the above Chart, the
sanctioning authority while sanctioning a proposal should clearly specify the nature of
facility, the security, margin etc., alongwith other norms/terms and conditions governing
the facility sanctioned.
4. All loan facilities must be considered after obtaining a loan application from the borrower(s)
concerned and compilation of confidential report(s) on him/them and the guarantor(s), if any,
in accordance with the instructions given in Book of Instructions on loans and other
instructions/guidelines issued from time to time. However, in case of priority sector
advances any specific instructions issued shall have precedence over these instructions.
5. Loaning powers shall not be exercised for sanction of any facility, which shall be, directly or
indirectly, to the advantage of sanctioning authority. Such proposals should be referred to
next higher authority.
6. Sanctioning authority will sanction facilities within his loaning powers on regular loan
proposals prepared by another officer of the office. Where second officer is not available,
such proposal may be prepared by Special Assistant of the office, if available.
7. Managers in Scale-III or Scale-II posted in Exceptionally Large Branches (ELBs), Very Large
Branches (VLBs) and Administrative Offices, who are specifically designated by the
Incumbent(s)/Divisional Heads in terms of Office Order/Duty Sheet, shall exercise loaning
powers upto the extent of powers as vested in the Incumbent Incharge of large branches in
case of Scale-III Manager and medium branches in case of Scale-II Manager. Such powers
shall, however, be exercised only for sanction of Festival Loans, Staff Welfare Loans under
specific schemes of the Bank, Demand loan/overdraft against fixed deposits receipts, LIC and
Govt. securities/Postal/National savings certificate/Indira Vikas Patras and Public Sector
Bonds. The designated managers (in Scale II & III) can sanction such facilities to their senior
officers also, including CM/AGM of the branch. The designated Chief Managers posted in
ELBs/Administrative Offices shall, however, exercise their vested powers. Such cases shall
continue to be reported every month alongwith facilities sanctioned by the Incumbent
Incharge.
8. (a) Total credit facilities proposed to be sanctioned to party shall be considered by an officer
under whose powers they fall.
(b) In special cases where separate facility, other than ones already sanctioned, is required
and which falls within the power of an officer junior to the sanctioning authority, such
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facility may be sanctioned by Circle Heads and above within sanctioned limits.
Facility so sanctioned will be incorporated in the main proposal at the time of
review/renewal/enhancement and submitted to the sanctioning authority subsequently.
(c) An officer lower in rank shall not sanction any credit facility within his discretionary
powers if the competent previous sanctioning authority had rejected any proposal or had
sanctioned any credit facility lower than the one recommended earlier.
(d) Higher authority may exercise powers of the same nature/full powers as vested in a lower
authority.
9. The powers by lower authority, if any, vested with him, may be exercised where limits
have been sanctioned by higher authority provided:
(a) Exercise of powers by the lower authority does not disturb the PBF already
approved/sanctioned by higher authority.
However, in case of Item No. 6 (iii) of Annexure I, such powers may be exercised by lower
authority over and above the PBF to meet the genuine and emergent requirements of the
party.
8
Further, in case of Item No.5(i) , (ii) and (iii) of Annexure - I, such powers may be
exercised by a lower authority over and above the PBF, if the corresponding receivables
have not been reckoned in the computation of PBF or if reckoned, the same exceed the
level accepted at the time of computation of PBF.
(b) In case of Item No. 6 (vii) & (ix) of Annexure I, non fund based facilities are permitted over
& above the sanctioned limits only where full cover is held by way of deposits.
(c) Facilities for which powers are now being exercised by lower authority have not been turned
down/declined
earlier by higher authority.
10.In respect of a credit facility relating to term loan, the actual outstanding against the term
loan limit already sanctioned and the additional limits proposed to be sanctioned shall not
exceed the loaning powers of the officers concerned. However, where term loans sanctioned
have not been fully disbursed and are being disbursed in stages, the limits sanctioned shall
be reckoned.
In respect of credit facilities other than term loan, the limits already sanctioned and
additional limits proposed to be sanctioned shall not exceed the loaning powers of the
officers concerned.
9 For aggregate amount of the limits in respect of fund based facilities, the actual outstanding
under term loans accounts shall be taken into account besides taking the actual
outstandings or the original limits, whichever is higher, under other fund based facilities.
However, in case term loan has not been fully disbursed and is being disbursed in stages, the
limit sanctioned be reckoned.
11. NEGOTIATION/DISCOUNTING OF BILLS DRAWN UNDER IRREVOCABLE LETTER OF

CREDIT
10
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It is advised that when bank issues a Letter of Credit, it assumes responsibility to pay
its beneficiary on production of bills drawn in accordance with the terms & conditions of
the Letter of Credit. The drawee branch should negotiate such bills to the full extent of
the L/C after satisfying that they are drawn in strict conformity with the terms &
conditions of Letter of Credit.
11
It is further advised that the branches are not to discount L/C bills of other banks as well
as of our Bank without setting up the regular limits. The usual safeguards/guidelines
issued from time to time be followed in the matter
12. BILLS REDISCOUNTING SCHEME OF IDBI/SIDBI
While exercising the powers under Item No. 5 (iii) of Annexure - I, Incumbents Incharge
must ensure that bills are co-accepted/ guaranteed on behalf of purchaser by banks or
by SFC/IFCI/Insurance Company.
In cases where acceptance/guarantee of the institutions as stipulated in the Scheme is

not available, powers for clean bills may be exercised even for discounting bills under
IDBI/SIDBI Scheme.
13. IN ANTICIPATION SANCTION
CMD/ED may sanction limits and other facilities in urgent cases, in anticipation of
Board/Management Committee's approval in case of Existing as well as New Borrowers.
Such cases shall be referred to Board/Management Committee for ratification at its next
meeting.
14. IN PRINCIPLE CONSENT
For conveying ‘in-principle’ consent in case of genuine and urgent cases, including
allied/associate concerns, where it is not possible to undertake complete appraisal and
convey regular sanction, vested loaning powers may be used by various sanctioning
officials.
In case of MC/Board sanction, for existing borrowers CMD/ED may convey the ‘In
Principle Consent’ and in case of fresh borrowers CMD and in his absence ED may
convey the same.
However, funds should be released only after full appraisal and regular sanction by the
sanctioning authority.
Branches may use the prescribed formats while seeking ‘in-principle’ sanction from the
competent authority for the new units as well as for the existing units.
15. Circle Heads & above shall have authority to allow changes in terms of sanction by
Board/MC/ CMD/ED/GM(HO) in deserving cases in the following matters only:
i) Margin requirement in case of working capital facilities for period of three months
ii) Allocation of limits
iii) Interchangeability of limits within vested powers
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206
iv) Approval of draw down schedule in case of existing Term Loans where sanctioning
authority has not stipulated the same.
In case of rate of interest, the same can be reduced in terms of the guidelines advised
through L&A Circular on ‘Interest Rate On Advances’. As regards margin while Circle
Heads/GMs/ED may reduce the same only by 10%, CMD may exercise full discretion.
The information with regard to changes so permitted shall be sent to HO along with the
Limit Sanctioned Statement of the Circle Office for putting up the same for information of
the Sanctioning Authority. All other cases of amendment in terms of sanction shall be
placed to the Sanctioning Authority for approval.
16. Officers in SMG Scale IV and above may waive insurance of collateral security in
deserving cases.
17. Powers are to be exercised in respect of conveyance loan to public/staff and housing
finance to public/staff subject to ceilings prescribed in respective schemes.
18. HOUSING LOAN TO HEAD OFFICE/INSPECTING STAFF
(a) Members of staff working in HO Divisions/Departments will submit their loan

applications to their respective Divisional/ Departmental Heads, who in turn will forward
the same along with their recommendations to CAD (Operations), HO, for sanction,
thereof.
(b) Housing loan of touring staff of Inspection and Audit Division of HO including concurrent
auditors posted in various zones/branches shall be sanctioned at the concerned Circle
Offices in whose jurisdiction the proposed house/flat is located. Such proposal should be
duly routed through the concerned Divisional Head.
(c) Upon sanction, sanctioning authority shall convey the sanction for
availment/disbursement of loan, either to the branch from where the staff member is
drawing his/her salary or to the branch nearest to the location of the proposed
house/flat.
19. AUTHORITY ON LEAVE OR ON TOUR
(a) Persons working in officiating arrangements shall be vested powers of the officers one
grade above than the person who is officiating and that such higher power may also be
exercised during the casual leave arrangements of the permanent Incumbent Incharge.
(b) Whenever the officiating incharge exercises higher powers, the

sanctions/amendments/recommendations made in exercise thereof shall be recorded in
separate register, to be maintained for the purpose and shall be put up alongwith relative
files to permanent Incumbent on his return from leave/tour for his confirmation.
(c) In case, permanent Incumbent disagrees to any

sanctions/amendments/recommendations made during his absence, he shall record
reasons, thereof & take necessary corrective measures/action.
20. ALLIED/ASSOCIATE CONCERNS
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(a) Officers upto AGM level, may sanction credit facilities, subject to condition that
aggregate amount in respect of each facility to be allowed to parties and their
allied/associate concerns does not exceed overall powers vested in them for a particular
facility/aggregate limits per party.
(b) DGMs, Circle Heads in the rank of DGM/GM, GM(HO), ED & CMD may sanction credit
facilities to allied/associate concerns taken together, upto 2 times of their ‘aggregate
commitment per borrower’. Such officials may consider proposals in favour of
allied/associate borrowers, even where the facilities of one or more such borrowers have
been allowed at higher level provided:
The aggregate exposure to all allied/associate concerns, including the one which
have been sanctioned facilities at higher level, does not exceed two times of their
aggregate commitment per borrower.
and
The aggregate exposure to any single borrower, other than one which has been
sanctioned facilities at higher level, does not exceed the loaning powers of the
concerned official.
(c) While exercising the above powers, it should be ensured that all such allied/associate
concerns in the group are in the category of standard assets.
(d) For purpose of Loaning Powers, concerns shall be allied/associate of another, if: -
i) Two concerns have one or more common partners/proprietors, OR
ii) Any of the directors of the private limited company is director of another private
limited company, OR
iii) The proprietor/partner of a firm is a director in a Pvt. Ltd. Company, OR
iv) A limited company is subsidiary of another limited company or is closely held

company with substantial interest (i.e. more than 50% of the equity share capital of
the company is owned by the another company), OR
v) Where two or more limited companies belong to the same group having
commonality of management and control.
(e) Inspite of the above broad based definitions of associate/allied concerns, if the
sanctioning authority still feels that two firms/companies are suspected to be connected
but not covered under the above definition, he should treat them as associate/allied
concerns.
(f) Common guarantors are not to be taken into account for defining associate/allied status.
However, if the guarantor has sufficient/ substantial interest in either one or more of the
common concerns, they should be treated as connected accounts and accordingly dealt
with as stipulated at (f) above.
21. STAFF AND/OR RELATIVE OF STAFF MEMBERS
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(a) Clean advances are not to be made/sanctioned to any member of the staff except in
situation mentioned at Item No. 31 (c) below or as per the ‘scheme for grant of clean
overdraft facility to staff members’. Further, Bank's pay orders/Drafts, LIC and Govt.
cheques may be purchased in staff accounts, provided staff member is the first payee of
such instruments.
(b) Sanctioning authority should not sanction/set-up any limit in his own favour at his own
office even against Banks' own deposits/Govt. Securities/ LIC Policy/Gold/Silver
jewellery/Postal Saving certificates/Units of Mutual Funds/Shares/Debentures/Bonds of
public sector undertakings. However, he may sanction such facilities within his own
vested powers to any officer, other than himself, irrespective of the fact that the borrowing
officer is senior or junior to him.
(c) Credit facility should not ordinarily be granted to spouse/close relatives of bank’s
workmen staff for the purpose of any trade/ business. However, depending upon
genuineness of the case, loans may be granted after obtaining the prior permission of
Circle Heads. Further, no credit facilities should be granted to the workmen staff for the
purpose of any trade/business.
(d) No officer or any committee comprising an officer, as a member shall sanction any credit
facility to his/her relative. Such a facility should be sanctioned by the next higher
sanctioning authority. Further, credit facilities sanctioned to senior officers (i.e. any
officer in Senior Management in Grade-IV and above) of the Bank are required to be
reported to the Board.
22. LETTER OF CREDIT
Letter(s) of credit should not, normally, be opened for customer who enjoy credit facility
with other bank(s) and maintain only a current account with us. If any request is
received from such customer(s), proposal(s) should be thoroughly scrutinized with a view
to ascertain the genuineness of customers’ need, their reliability, capacity to retire the
documents and reasons as to why they have not approached the bank(s) with whom they
already enjoy other facilities, before considering opening of LCs.
23. INTERCHANGE OF LIMITS
(a) Incumbents Incharge at branch level may convert unavailed limits sanctioned by
authority other than Board/Management Committee, temporarily for a period of 3
months, as given below:
i) 50% of unavailed Cash Credit limit into Docy.DD/ABC limit with the same margin
as under CC facility.
ii) Unavailed Cash Credit limit into Packing Credit limit for executing specific export
orders.
iii) Unavailed Documentary DD limit into FOBP limit for executing specific export
orders.
iv) Unavailed Packing Credit limit into FOBP limit.
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v) Unavailed BD/Clean DD/Docy. DD/ABC/AUBC limit into CC limit on
secured basis with usual margins.
vi) Unavailed Book Debt limit into Documentary DD/ABC/CC limit on secured basis
with usual margins.
(b) In case of Board/Management Committee's sanction, Circle Heads and above can permit
conversion as above at (a) - (i), (ii), (iii), (iv), (v) & (vi ).
(c) i) Circle Heads & above may interchange fund based facilities upto two times of their
respective powers within overall sanctioned limits. However, no power at branch
level including ELBs/VLBs/MCBs/LCBs for interchange of limits except as
mentioned at a (i, ii, iii, iv, v & vi) above.
ii) Circle Heads & above may interchange non fund based facilities upto the extent of
two times of their respective powers within overall sanctioned limits. However, no
power at branch level including ELBs/VLBs/MCBs/LCBs for interchange of limits
except as mentioned above.
iii) Circle Heads & above may convert unavailed fund based facilities into non fund
based facilities upto two times of their respective powers within the aggregate
sanctioned limit. However, no power at branch level including
ELBs/VLBs/MCBs/LCBs for interchange of limits except as mentioned above
(d) Earmarking is to be done in the unavailed portion to the extent of limit required to be
converted.
24. OTHER POWERS
(a) GM at HO shall approve the following:
i) Shares/debentures/bonds of joint stock companies & PSUs.

ii) Clearing/forwarding agents.
iii) Agency arrangements with other banks/institutions.
iv) Foreign banks and private sector banks.
In respect of item (ii) above, the necessary approval can be accorded by GMs in Circle
Offices also.
AGM/DGM of CAD (O) and IBD at HO may review/revise above approval periodically.
However, cases for delisting shall be done with the consent of GM at HO.
(b) While allowing advances against shares in physical form, Sanctioning Authority at all
levels shall have discretion to the extent of their respective loaning powers for waivement
of verification of genuineness of the share scrip(s) and signature of the registered holders
on the transfer deeds in exceptional cases, where borrower possesses substantial means,
enjoy high standing and good reputation in the market.
(c) Chief, CAD/RMD and higher officials at HO may approve transport companies/firms
recommended by IBA.
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25. TRANSFER OF LOAN FACILITIES
(a) Circle Heads shall have discretion to permit transfer of any loan facility within their
respective areas.
(b) Circle Heads are empowered to permit transfer of limits to other Circles at the request of
the borrower and with the consent of the transferee Circles provided the account is in
standard category.
(c) General Manager at HO shall have full discretion.
(d) No permission shall be required for transfer of staff loans and they can be transferred by
the Incumbent Incharge.
26. TAKING OVER LOAN FACILITIES
Borrowal account should be taken over from other Banks/Financial Institutions (FIs) like
All India Financial Institutions (AIFIs) and State Financial Corporations (SFCs) on selective
basis after obtaining prior approval from the next higher authority of the official under
whose powers the takeover of the account (entire fund based and non-fund based limits) is
proposed. Circle Heads in the rank of DGM and GM & above may, however, permit
takeover of borrowal accounts upto the extent of their vested loaning powers.
Such approval shall not be necessary for taking over of existing housing loan account of
individuals from other banks/FIs and in cases where the accounts of other banks/FIs
have been adjusted for over 3 months. In case of crop loans/KCC, the prior approval from
next higher authority is not necessary even if the accounts from other banks/FIs have
been adjusted within three months subject to the compliance of other takeover parameters
and subject to the condition that only those accounts be taken over wherein there was no
default in payment of interest/instalment during the last previous one year with the
previous banker.
Incumbents of all the specialized SSI branches, selected trade finance branches and other
selected branches may consider takeover proposals to the extent of 50% of their regular
loaning powers in case of SSI/Trading Advances without obtaining prior approval from the
next higher authority. These branches may be selected by Circle Heads on the basis of
infrastructure and potential available in the branch/area.
The borrowal accounts with minimum credit risk rating as BB may be considered for
takeover. However, in case of B rated borrowers in large and mid corporate category,
Circle Heads in the rank of DGM/GM may exercise 75% of their normal loaning powers for
considering takeover of B plus rated accounts in large corporate category. In mid
corporate category, takeover of B rated (B+, B, B-) accounts cannot be considered upto
Circle Heads level. GM (HO) may consider takeover of B rated (B+, B, B-) in large corporate
categories and B plus rated accounts in mid corporate categories within their vested
loaning powers. However, ED/CMD shall exercise their normal loaning powers for
considering takeover of B rated accounts in large and mid corporate categories.
The small loan accounts (aggregate exposure upto & including Rs.5 crore) with credit risk
rating ‘B’ are not to be considered for takeover.
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While taking over the accounts from other banks/FIs, the guidelines on the
subject issued from time to time are to be complied with.
27. WITHDRAWAL OF POWERS
Circle Heads and above are authorised to withdraw powers, for reasons to be specified, of
their junior(s) wherever they feel that powers so delegated are not being exercised
judiciously or in Bank's interest. Next senior authority is to be informed in case of such
withdrawal of powers.
28. CONFIRMATION OF ACTION
(a) In case, officials, in organisational interest, have to exceed their vested loaning powers
(i.e. where there is transgression of discretionary powers), then after such a transaction
has taken place (including the cases where telephonic/oral sanctions were obtained from
the higher authority for exceeding the powers), it should be reported immediately to the
controlling authority, i.e. Circle Heads through submission of a proposal on Bank's
prescribed format, for confirmation of action by the Competent Authority giving full
details/justification of the case and explaining the circumstances necessitating
accommodation beyond their powers and the reason why it was not possible to have
prior approval from the Competent Authority.
Reporting of transgression after 7 days shall be considered as staff side lapse and
immediate action in this regard shall be initiated by the Controlling Authority. Cases of
delay in reporting, if justifiable may, however, be considered for confirmation
exceptionally.
(b) Proposal for confirmation is not to be linked with the renewal/review/sanction of

facilities.
(c) The procedure, time schedule and other general guidelines to be followed by the
branches, controlling offices and the competent authority with regard to confirmation of
action proposals, as circularised through L&A Circulars from time to time, should be
complied with.
29. REVALIDATION OF SANCTION
Sanctions in respect of working capital and Term Loan facilities shall be valid for 6
months, from the date of sanction. Facilities not availed within the above period should
be treated as lapsed and borrower be advised accordingly. Unless a lapsed sanction is got
revalidated by competent authority within a maximum period of 12 months from the date
of sanction, no facility should be released.
In case of lapsed sanctions falling under the powers of officials upto CMD level, the same
shall be revalidated by the sanctioning authority and in respect of sanctions under the
powers of Management Committee, revalidation of lapsed sanctions can be considered by
ED/CMD. However, to safeguard bank’s interest while permitting revalidation, the
competent authority shall obtain and study the latest financial of the borrowers/units
and also ensure that the projections submitted at the time of original sanction continue to
hold good.
30. RESCHEDULEMENT OF TERM LOAN
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(a) Sanctioning authority may reschedule Term Loan upto 1 year subject to total repayment
period not exceeding 7 years.
(b) Authority one step higher may reschedule Term Loan upto total period of 7 years.
(c) Circle Heads and above have full powers to reschedule repayment of Term Loans in their
own sanctions as well as sanctions by lower authorities. In case of sanctions by higher
authorities, matter is to be referred to sanctioning authority for consideration.
31. CLEAN OVERDRAFTS/CLEAN LOANS
(a) Powers vested in officers at various levels for setting up this facility shall be exercised only
by following regular procedure of obtaining credit application, compiling CR on the
borrower(s)/guarantor(s), completing credit proposals and identifying the
trading/financial needs of the borrower(s) as part of his/their other facilities.
(b) Casual needs of officers in Govt. Deptt/Public Sector Undertakings by way of this facility
may be met only to the extent of salary cheques. Exceptions may, however, be made in
case of occasional drawings covered by deposits held in the account of individual(s),
firm(s), partner(s), etc. Also in case of good accounts, occasional overdrafts may be
allowed within the delegated powers without observing above formalities upto 50% of the
average balance held in the account.
(c) Overdraft upto Rs.5000/- may be allowed in Saving Fund Accounts (including minor/staff
accounts) where regular income such as salary, pension, etc. are credited at fixed
periodical intervals. Such overdraft may not be allowed more than 4 times in a calendar
year and should be adjusted within 15 days. It should be allowed only for meeting
pressing liabilities.
33. FACILITY AGAINST 100% MARGIN
(a) A lower authority should not sanction any limit/facility even against 100% cash margin,
where sanction of other related facilities fall within powers of the higher authorities
and/or where sanction of such limits (even against 100% margin) automatically or
impliedly entails sanction of other facilities by higher authorities.
(b) Advance payment guarantee against 100% cash margin should not be sanctioned, where
such margins are proposed to be released at a later stage by sanction of advance payment
guarantee limit with lower margins by higher authorities. Sanction of such limits/ facilities
against 100% margin should be linked to party's requirements for related credit facilities and
thereafter the concept of sanctioning total credit facilities at one level as laid down under
S.No. 8 (a) above be followed.
34. REIMBURSEMENT/DISBURSEMENT IN TERM LOAN ACCOUNT
a) Reimbursement in Term Loan Account
In emergent circumstances, Circle Heads & above may permit reimbursement, on merits,
within six months of acquisition of fixed assets to the extent of loan sanctioned to SSI
borrowers within their vested loaning powers and after ensuring end use of funds.
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In other than SSI borrowers also, reimbursement in term loan account may be given
in highly deserving cases, on merit of the case. The competent authority while permitting
reimbursement in term loan account should adhere to the following additional guidelines:
 The reimbursement may be permitted in the better-rated accounts say ‘BB’ & above for capital expenditure incurred
within last six months, by the next higher authority of the official under whose loaning power the proposal falls, but not
below the level of Circle Heads. However, Circle Heads in the rank of DGMs/GMs & above have full powers to permit
reimbursement in their own sanctions and CMD/ED may permit reimbursement in MC sanctions as well.
 For cases below ‘BB’, the reimbursement may be permitted by next higher authority not below the level of ZM.
 The competent authority while permitting the reimbursement should satisfy himself about the genuineness of the sources
of payment for which the reimbursement has been sought by the borrower. A certificate from Chartered Accountant Firm
in this regard should be obtained and placed on record.
 While exercising such powers, due caution should be exercised to avoid the instances of double financing, diversion of
funds etc.
b) Disbursement in Term Loan Account
In exceptional and deserving cases, part disbursement of term loan may be allowed through
current/cash credit account by the sanctioning authority not below the level of CM subject to
maximum of 25% of the sanctioned limit.
The following guidelines should be taken into consideration while permitting disbursement
through current/CC accounts in branches: -
 The disbursement should be made in stages.

 Next installment should be released after verification of end use (through bills/physical
inspection etc.) for previous installment.
 The permission for disbursement through current/cash credit account may be given on
merits of each case and condition to this effect may be incorporated in the terms of the
sanction itself.
 Due caution should be taken by the disbursing authority to ensure the end use of funds.
 The facility may be permitted in case of better-rated accounts say ‘BB’ & above.
For disbursement through current/cash credit account beyond 25% of sanctioned limit, the
case be referred to the next higher authority. However, Circle Heads and above shall have full
powers in the matter.
In case of any deviation/relaxation in the laid down guidelines given at (a) & (b) above, the
matter be put up to CMD/ED.
35. CREDIT FACILITIES TO DIRECTORS AND THEIR RELATIVES
(a) Bank is prohibited from entering into any commitment for granting any loans or advances to
or on behalf of any of its directors, except in case of loans and advances covered under the
exemptions specified by RBI.
(b) All loans and advances to Directors of other banks, any relative of bank’s Directors or relative
of other banks’ Directors, any firm in which any Director of other banks or relative of bank’s
Directors or relative of other banks’ Directors is interested as a partner or guarantor and any
company in which any Director of other banks or relative of bank’s Directors or relative of
other banks’ Directors hold substantial interest or is interested as a director or guarantor:
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(i) for Rs. 25 lac & above need to be sanctioned by the Bank's Board of
Directors/Management Committee of the Board.
(ii) for less than Rs.25 lac may be sanctioned by the competent authority in terms of
powers delegated to them. However, such cases are subsequently to be reported to
the Board.
(c) Guidelines/Instructions at (b) above are also applicable while sanctioning loans & advances to Directors of Scheduled
Co-operative Banks as well as to Directors of Subsidiaries/Trustees of Mutual Fund/Venture Capital Fund set up by the
bank as also by other banks.
36. CREDIT FACILITIES TO PNB STAFF ON DEPUTATION:
For sanctioning of credit facilities to PNB staff on deputation to PNB subsidiaries, RRB
and any other organization, the following guidelines shall be followed:
All loans under the various staff loan schemes to PNB staff on deputation to any other
organisation (where salary is drawn from the transferee organisation) may be sanctioned
by the Incumbent of the branch nearest to the transferee office/concerned Circle Heads
within their vested loaning powers. The branch should invariably be the same office
where the employee is maintaining his salary account with the exception where the salary
account is maintained with some other CBS branch of the bank at different station. In
such cases, the loans should be considered by the CBS branch nearest to the transferee
office.
In any case, an undertaking from the concerned organization/department for remitting

the amount of instalment/salary through Pay Order/Banker's cheque every month,
should be obtained and kept along with the documents to ensure recovery of the loan.
37. SANCTIONING POWERS PRIOR TO RETIREMENT
(a) Senior Executives of the rank of GM/DGM/AGM/Chief Manager at Head Office as well as
at Controlling Offices may exercise their sanctioning powers during the period of 3
months prior to their retirement independently. The `Statement of Limits Sanctioned’ by
the concerned Officials shall be submitted promptly to the Controlling Office/Authority at
fortnightly intervals.
(b) Incumbents Incharge handling ELBs/VLBs are to exercise their sanctioning powers
jointly with other officials with due care during the period of 3 months prior to the
retirement and submit the `Statement of Limits Sanctioned' promptly to the Controlling
Office at fortnightly intervals.
(c) Other Branch Officials retiring in the next 3 months should exercise the sanctioning
powers with due care and submit the `Statement of Limits Sanctioned' promptly to the
Controlling Office at fortnightly intervals.
(d) In case of (a), (b) & (c) above, the Controlling Office/Authority should also ensure that the
`Statement of Limits Sanctioned' by the concerned official(s) during the period of 3
months prior to their retirement is received promptly at fortnightly intervals. On receipt
of the same, it should be subjected to close scrutiny and appropriate action be taken,
wherever warranted.
38. CASH ADVANCES
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(a) Cash advances given by the borrowing units to public sector and blue chip companies can
be considered for financial assistance by treating this as a part of inventory and by
allowing DP on the same. While allowing such facility, the sanctioning authority should
ensure that the same should be 20% of the CC limit OR amount as indicated in the
loaning power chart for unsecured loans, whichever is lower.
(b) Such advances can be given at the level of Circle Heads and above. Branches while
recommending facilities for cash advances should consider the credit worthiness of the
borrower, conduct of the account, security available, age of such advances, etc.
(c) Furthermore, proper loan documents, particularly to secure cash advances where the
available security is only stock, should be got drafted from the approved local legal
retainer. In case of companies, modifications of charges should also be appropriately filed
within stipulated time with the Registrar of Companies.
39. EXERCISE OF LOANING POWERS FOR ADVANCES UNDER THE PRIORITY SECTOR
SCHEMES
(a) Powers are to be exercised subject to ceilings, terms & conditions of various Priority
Sector credit schemes of the bank/RBI/SIDBI/ Government of India/NABARD. If any
relaxation, either in general or in specific areas to suit local conditions is needed,
reference may be made by ch to HO for consideration and authority to relax the terms
and conditions have been vested with GM (PSLB) and other higher officers.
Incumbents shall not exercise the loaning powers beyond the restriction stipulated in
respective PS Schemes for sanction of term loan/working capital loan/corporate loan
including consumption credit need of farmers.
While sanctioning composite loans to meet both production & investment requirements
under allied agriculture activities, aggregate of loaning powers shall be used with
respective Sub-limit for CC & TL.
(b) There is no bar in considering a facility under conventional loans if any proposal,
otherwise in order, does not meet the requirements for considering under the priority
sector.
(c) In case of SSI Advances, wherever there are specific schemes, the ceiling prescribed under
the respective schemes shall be adhered to. Any relaxation in this regard beyond the
scheme shall be permitted by GM (PS&LB) and above.
(d) While sanctioning loans to Professionals and Self Employed Persons under conventional
loans, the decision on and the extent of collateral security shall be taken by the
Sanctioning Authority on case to case basis, on merits.
40. SANCTIONING UNDER SCHEMATIC ADVANCES
For sanctioning of loans under various schemes like advance against shares/debentures,
loans against mortgage of immovable property, financing to property owners against their
future lease rentals, personal loans to serving army officers, govt. employees and
employees of institutions like schools, colleges, public sector undertakings and reputed
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corporates whose salary is being disbursed through us, pensioners etc. loaning
powers as mentioned in respective schemes are to be exercised.
(i) Where an Individual is the targeted customer, the sanctioning officials at various levels
may exercise the loaning powers as given in the various schemes covered under
schematic lending (except the scheme for financing traders). Further, loaning powers
under each scheme may be exercised independent of the loan given under any one or
more of the schemes, subject to the condition that the total exposure to a single
individual borrower, taken together, does not exceed the ‘aggregate secured fund based
powers’ of the sanctioning official, in terms of the loaning power chart..
(ii) Advances under the ‘Scheme for Financing Traders’ (being a business activity) may be
allowed by various officials upto the extent of their vested General Loaning Powers,
subject to the ceilings prescribed in the scheme.
(iii) In case of business concerns, the existing stipulation mentioned in the ‘Scheme for
Purchase of Car’ as well as the ‘Scheme for Finance against Mortgage of Immovable
Property’ that the loaning powers vested in various officials for sanction of loans under
the said schemes can be exercised by them even where the existing facilities have been
sanctioned by a higher authority, shall continue.
41. SANCTION OF ADHOC FACILITIES
(a) Sanctioning Officials must ensure that wherever adhoc facilities are permissible in terms of
the guidelines, the loaning powers for the same are exercised discreetly only in emergent
circumstances to meet the genuine requirements of the borrowers, after a complete appraisal
thereof giving proper justifications.
(b) The loaning powers for allowing adhoc facilities should not be exercised in a repetitive and
routine manner. Fresh adhoc limit facility should be granted to the borrower/party when the
previous adhoc limit facility, if any, has been fully adjusted and after analyzing the financials
& requirements of the company/borrowers.
(c) The period of adhoc facility, including roll over should not be beyond the period for which
the respective sanctioning official has permitted adhoc facilities.
(d) In case the requirement of the borrower for additional facilities is genuine, instead of
allowing frequent adhoc facilities, Incumbents should EITHER consider sanctioning the
need based higher facilities (if the same are within their powers) OR submit an
enhancement proposal to the competent sanctioning authority.
42. Credit facilities to any new unit/company promoted/established by the

directors/entrepreneurs in whose case negotiated settlement has taken place earlier in
respect of any other unit/company promoted by them, may be sanctioned on case to case
basis by an authority one step higher than the authority under whose power the case
falls.
43. PREMIUM CLIENTS
For allowing advance against uncleared effects (Refer Item No. 5 of Notes of Annexure-I,
page No. 5) premium clients shall be identified on the basis of following criteria:
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♦ Current account holders who have maintained a minimum average balance of Rs. 1
lac during the previous 12 months and in whose case cheque returnings during the
previous 12 months are less than 10%.
♦ Borrowal accounts, which are having atleast ‘BB’ Credit Risk Rating/A+ rating on the
basis of performance parameters for pricing and in cases where risk/other rating is not
applicable, borrowers having good track record.
44. LINKING OF LOANING POWERS WITH CREDIT RISK RATING
The loaning powers have been linked to credit risk rating of the borrower. The officials shall exercise loaning powers
linked to risk rating of borrower/rating of the industry, as under:
Credit Risk Loaning Powers

Rating of
borrower
‘AAA’ & ‘AA’ CMs AGMs, DGMs GMs, ED & CMD shall exercise 125% of their normal loaning
power*. However, no fresh exposure should be taken upto field level for such
accounts in case of unfavourable (C & D rated) industries
‘A’ CMs AGMs DGMs, GMs, ED & CMD shall exercise 110% of their normal loaning
power*. However, no fresh exposure should be taken upto field level for such
accounts in case of unfavourable (C & D rated) industries
‘BB’ Normal Loaning Powers by officials at all levels to the extent of their vested
loaning powers. However, no fresh exposure should be taken upto field level for
such accounts in case of unfavourable (C & D rated) industries
‘B’ For industries with rating ‘B’ or better For C & D rated industries
a) Enhancement/additional/adhoc exposure, officials a) Enhancement/Additional/Adhoc

at all levels can exercise their normal loaning powers.
exposure, cases shall be sanctioned
by the next higher authority not
b) For Fresh exposure, officials other than
below the level of Circle Heads
CMD/ED/GM(HO) shall exercise 75% of vested
loaning powers except in case of ‘B –“ and ‘B’ rated b) No fresh exposure should be taken
borrowers where officials upto the level of Circle upto the level of Circle Heads in case
Heads shall not exercise loaning powers for taking of B (B+, B, B-) rated borrowers.
fresh exposure. However, CMD/ED/GM(HO) shall However, CMD/ED/GM(HO) shall
exercise their normal loaning powers for considering exercise their normal loaning powers
enhancement/additional/adhoc/fresh exposure. for considering
enhancement/additional/adhoc/fresh
exposure.
‘C’ & ‘D’ No fresh exposure is to be taken in ‘C’ & ‘D’ rated accounts. However, MC is
empowered to consider fresh exposure in case of ‘C’ & ‘D’ rated borrowers.
Renewals shall be considered by competent authority if exit is not feasible.
Adhoc/ additional/ enhancement facility is to be sanctioned by the next higher
authority not below the level of Circle Heads. However, ED/CMD shall exercise
their normal loaning powers for considering enhancement/additional/adhoc
exposure.
* While exercising higher powers i.e. 125%& 110% of normal loaning powers of CMD/ED, the aggregate commitment per
borrower of Rs.100 crore/Rs.75 crore should not be exceeded by them. Further, while exercising higher powers
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including the adhoc powers, the officials other than CMD/ED should ensure that the total commitment does
not exceed the aggregate powers vested with the next higher authority.
After linking loaning powers with credit risk rating, the officials as mentioned above, may
exercise 125%, 110%, 100% and 75% of their vested powers as per details given above.
However in case of exporters, officials’ upto AGM level may exercise loaning powers upto
125% of their normal powers provided that additional 25% powers are utilized only for
export limits.
45 GENERAL:
(a) Incumbent Incharge may process and sanction loan proposal falling within his own vested
loaning powers in following cases even though proposals have not been
prepared/recommended by second officer where no other officer is posted or second man is
special assistant at the branch:
- All Priority sector advances including Govt. sponsored schemes and “loans under
Retail Lending Schemes” upto Rs. 1 lac each
- For Tractors loans, the ceiling on individual loan will be Rs. 3 lacs.
- For Housing Loans, the ceiling on individual loan will be Rs. 2 lacs.
- Circle Heads are vested with powers to revise ceilings mentioned above depending
upon potential existing in the area subject to maximum of loaning powers vested
with the Incumbent/the ceiling prescribed under the scheme. Total advance
granted without recommendation of second man, where there is none, would not
exceed Rs. 20 lacs in a month. The ceiling of total advance of Rs. 20 lacs in a
month may be increased by Circle Heads to Rs. 50 lacs wherever they find it
necessary. All such branches where the above ceilings of Incumbents have been
revised Circle Offices will have close monitoring through Limit Sanctioned
Statement. This ceiling would not be applicable where second man is provided and
proposals are recommended by him.
- Other loan proposals sponsored by developmental agencies under Govt. sponsored
schemes.
However, efforts may be made by Incumbents Incharge, to get proposals

prepared/recommended by Spl. Asstt. or the senior most clerk in the branch.
(b) Powers will be exercised by Incumbent Incharge according to the scale in which he is
placed
46. REVISION/AMENDMENT OF GUIDELINES
CMD may revise/amend any of the above guidelines and explanatory note of the power chart as and when necessary in
the interest of smooth operations and in the light of experience gained.
*****************
(Rs. in lacs)
upon the organisational restructuring and approval of 3-tier structure, a need has been felt to review
the existing system of delegation of powers, so as to ensure smooth transition. Accordingly, it has
been decided to align the existing powers delegated to officers on various financial and non-financial
matters in retail loan products. Details of such revised powers at various levels are given in Annexure
I & II.
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AS PER CIR NO. RBD 32 DATED 22.07.2008
3. All the powers (financial and non-financial) are to be exercised judiciously with reference to
relevant retail loan schemes and in terms of and subject to guidelines/instructions contained in :
* Book of Instruction (relevant chapters)

* Various operative circulars and circular letters issued/to be issued from time to time by Head
Office/erstwhile Zonal Managers/Circle Heads, as the case may be, unless otherwise
superceded.
• Guidelines contained in Annexure I & II
AS PER CIR NO. RBD 32 DATED 22.07.2008

ANNEXURE-I
FINANCIAL (LOANING) POWERS – RETAIL ASSET PRODUCTS
(Amount / Rs. in lacs)
Nature of Incumbents of Branches/ HUB/ Officers in Branches/Circle Offices/Head
facilities RCPC Office
Scale- Scale- Scale- Scale- Scale- Scale- Scale- Scale-
I II III IV IV V VI VII
Housing
Finance 6.00 10.00 20.00 40.00 40.00 100.00 125.00 150.00
Scheme for
Public (Only
for under
construction
houses/flats
from Pvt.
Builders)
Car Loan NIL 5.00 10.00 15.00 Only Circle Heads will have powers to
Scheme for permit Car Loan to individuals, beyond
Individuals Rs.15.00 lac, within the powers, as
(Public) prescribed below for the category of
advance under ‘Car Loan Scheme for
Business Concerns (Corporate/Non-
corporate).
Car Loan
Scheme for NIL 5.00 10.00 30.00 30.00 500.00 1000.00 1750.00
Business
Concerns
(Corporate/
Non-
Corporate)
Mortgage Loan NIL 4.00 8.00 40.00 40.00 100.00 100.00 100.00
Scheme
(i.e. Amount of Ceiling under the
Scheme)
General Notes:
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1. In case the Circle Head is Scale-IV, he/she will exercise the aforesaid powers of
Scale-V in the above Schemes.
2. HOUSING FINANCE SCHEME FOR PUBLIC – The loaning powers given above are
applicable in case of under-construction houses/flats from Private Builders across all
areas/Centres, where MORTGAGE is NOT created immediately and the loan is
secured by Tripartite Agreement and Third Party Guarantee. IN OTHER CASES OF
HOUSING FINANCE, loaning powers to Officers at various levels are those vested for
sanction of Term Loans, subject to Scheme-specific ceiling prescribed for relevant
purposes.
3. EDUCATION LOAN SCHEME (“VIDYALAKSHYAPURTI” AND “PNB SARVOTTAM
SHIKSHA”) - Circle Heads (irrespective of any Scale) will have powers to sanction
beyond the ceiling amount of loan prescribed under the Scheme i.e. Rs.10.00 lac for
studies in India and Rs.20.00 lac for studies abroad, within his vested term loan
powers. .
4. In all other retail loan schemes, loaning powers are those vested in terms of Loaning
Power Chart circulated by RMD from time to time, subject to Scheme specific ceiling
on the same..
5. HUB Incharge will exercise the powers as per his/her Scale.
ANNEXURE-II
NON-FINANCIAL POWERS – RETAIL ASSET PRODUCTS
HOUSING FINANCE SCHEME – PUBLIC – Powers for permitting obtention of Security of

alternate property in case of purchase of house/flat on first power of attorney basis, across all the
areas/Centres:
1. As per Scheme, finance for purchase of house/flat on first power of attorney basis
can be permitted by sanctioning authority after obtaining security of alternate
property of the value equal to 125% of the loan amount. Circle Head, irrespective of
any Scale and Officers of Scale-V & above in the Circle Offices will, however, have the
powers to consider such cases by obtaining security of alternate property of the
value below 125%, but not below 50% of the loan amount.
The following powers were earlier vested with the erstwhile Zonal
Managers. Now, these powers will be exercised at the level of Circle
Heads only (subject to compliance of relevant stipulations) in deserving
cases and in proposals falling within their vested loaning powers.
HOUSING LOAN SCHEME – PUBLIC
1 Approval of Private Builders/their projects

.
2 Permission for Waiver of Guarantee in respect of under-construction houses/ flats
. from private. builders for projects of highly reputed private builders
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3 Identification of Branches for permitting disbursement of Housing Loans to
. NRIs
4 Full discretion with regard to Moratorium period/ obtention of Insurance
.
5 To shortlist/approve the list of Panel of Advocates/professionals for Housing Loans
. Processing related work in the Circle.
6 To allow takeover of Housing Loan accounts from employer organisation
.
7 To consider permitting salary income deductions upto 70% in case of persons whose
. gross monthly salary/income is minimum Rs.1.00 lac.
EARNEST MONEY DEPOSIT (EMD) SCHEME

8 To authorize branches under respective jurisdiction after entering into MOU with the
. State Housing Board/ Urban Development Authority
LOAN AGAINST GOLD JEWELLERY

9 Approval of Rate for Valuation every six months based on set criteria
.
LOAN AGAINST FUTURE LEASE RENTALS

1 To waive obtention of Equitable Mortgage in case of property rented to the Bank
0
.
PERSONAL LOAN SCHEME FOR PUBLIC

1 To permit extension of repayment period from 36 months to 48 months in case of
1 Defence Personnel.
.
1 To relax income criteria – applicable in case of tie up arrangement/ bulk business, as
2 per Scheme.
.
TRADERS LOAN SCHEME
1 To relax/waive collateral security and to waive obtaining of insurance of stocks,

3 selectively on merits of each case..
.
1 In case of borrowers who are whole-sellers/distributors, allow DP against advance
4 payment made by them to PSUs/ Blue Chip Companies (the companies which are
.
financially sound and have good track record of earning) in private sector for
procurement of goods. However, such drawings be restricted upto 50% of CC limits
sanctioned or upto powers for sanction of unsecured advance, whichever is lower.
1 Shop-cum-Showroom – To relax margin by 15% (i.e. upto 25% as against prescribed
5 40%) for purchase of land/plot and construction thereon, on selective basis and also
.
to waive obtaining of guarantee on merits.
SUPER TRADE LOAN SCHEME (Presently financing under the Scheme is kept in abeyance)
1 To relax collateral security on case to case basis upto 150% of the loan amount/limit
6 sanctioned – applicable for limits upto Rs.10 lacs.
.
1 To relax condition of allowing finance to the parties within a radius of 10 kms.
7
.
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222
DOCTORS LOAN SCHEME

1 To allow Overdraft facility under the Scheme.
8
.
1 To relax/waive obtaining of collateral security.
9
.
2 To allow extension of repayment period upto 10 years in Term Loan & Overdraft.
0
.
MORTGAGE LOAN
2 In case of loan against mortgage of Immovable Properties located in Rural Areas,
1 respective Circle Heads shall now approve the rural areas having potential for such
. advances. However, advances in these approved areas shall be sanctioned by
various officials upto their vested loaning powers.
2 In case of partly rented properties, finance is allowed against the value of self-
2 occupied portion only. However, power for sanction of such proposals now vests
.
with Circle Heads.
CAR LOAN
2 To consider permitting loan amount upto any number of times of monthly net salary/
3 income of the individual, under the vested loaning powers for Term Loans, keeping in
. view the repaying capacity of the borrower.
2 To reduce margin to 5% as against 25% prescribed in the general Scheme –
4 applicable in case of tie up arrangement/ bulk business.
.
General Note
-- Education Loan Scheme - In terms of RBD Advances Circular No.26 dated 18.6.2008,
Circle Head has been given discretion on other parameters also. The same will
continue to be exercised by him/her, on merits.
- The non-financial powers in retail asset products for different purposes earlier vested
with Regional Manager will continue to be exercised by Circle Heads.
REVISION IN POWERS FOR HIRING OF PREMISES ON LEASE / RENTAL BASIS FOR OFFICE USE (GAD
Internal Circular No. 4/06 dt. 07.03.06)
Annual outgo inclusive of rent, rates, taxes and service
charges
Centre (amounts in lakhs of Rupees)
Existing Proposed
SRM/ GM(Zone)/ SRM/RM GM(Zone)/
RM Zonal Manager Zonal
Manager
Metro 3.00 15.00 2.25 11.00
Urban/ SU 2.50 8.00 1.75 6.00
Rural 1.25 2.50 0.75 1.75
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223
PREMISSION FOR THE PURCUING HIGHER STUDIES -Format
Please grant me permission to join __________________________(Nature of classes) n the local college
which will be held from ______________hours_________________to which effect a certificate from the
Principal / Head of the college / Institution is attached and do not conflict with my working hours in the
bank. I further undertake that this permission, if allowed, will not bind the bank to keep me
in________________________
( station ) for the period of my studies nor will I claim any special consideration for leave. The bank will
have absolute discretion to transfer me at any time out of station and will also deal with my leave
application according to the existing rules. I also undertake that I shall neither come late nor leave the
bank before the scheduled office hours on any day without permission and if required to put in
overtime to complete my work, I shall have not objection.
Signature of employee::
Name::
Place of posting::
Date::
FINANCIAL POWER AS PER OSPD CIR. NO. 11/08 DATED 09.07.2008
In view of the Bank moving to a 3 tier structure and adopting the nomenclature of Circle
Offices, Discretionary Financial & Miscellaneous Powers alongwith operational
guidelines have been modified and powers vested with various officers at COs. Our
earlier Circulars No.1/2003 dated 1.4.2003; 5/2003 dated 14.7.2003; 3/2006 dated
18.2.2006; 7/2006 dated 24.7.2006 & 4/2007 dated 1/5/2007 have accordingly been
consolidated, delegating powers to officers at all Administrative Offices & Branches
DISCRETIONERY FINANCIAL POWER (Misc) - (Revised) - Branches

(To be read alongwith Guidelines for exercising powers as laid down in Appendix)
Incumbent Inch
Sr
Power head Periodicity JMG-I MMG-II MMG-III SM
No
1 Conveyance-General
Metro & State Capital 1200 1800 2500 5

Urban 900 1400 2000 4
Per Quarter
Rural / Semi - urban 750 1000 1500 2
2 Conveyance - Specific for fixing limit for

attending local clearing
Metro & State Capital 1000 1500 2000 5
Urban 600 1000 1500 2
Per Quarter
Rural / Semi - urban 300 600 1000 1
3 Expenditure for business development

/ meetings / conference / seminars / Per Quarter 750 1500 2500 1
workshops
4 Purchase of library books

Per Annum 500 1000 1500 2
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224
5 Purchase of Economic / Banking
Journals / Financial dailies Per Annum Nil Nil 1800 4
6 To allow remission of arrears of

rent on lockers and permit breaking Nil Nil Nil
open as per Bank rules
7 To allow remission/ refund/ waiver

of interest/ penal interest, legal/
incidental charges, hundian and Per Reference Nil Nil NIl 5
other service charges
8 Binding of Bank records / photostating
Per Quarter 500 750 1000 2
9 Misc. revenue expenses not

specified elsewhere Per Quarter 2000 3500 7000 2
GAD FINANCIAL POWERS OF BANK OFFICERS AT VARIOUS LEVELS
AS PER GAD CIRCULAR NO. 3 / 2008 DATED 29.04.2008
Incumbent In-charge of Branch C.M. – AGM –

S.No. NATURE OF FACILITY Smal Mediu Larg VLB HO,GAD/ HO,
l m e CO/ GAD/CO/
Other Other
Office Office &
# ELB/
# MCB
Scale Scale Scale Scale Scale Scale

I II III IV IV V
1 2 3 4 5 6 7 8
1. CAPITAL EXPENDITURE
1.1 Additions/Alterations to Bank’s
Own Buildings (Powers to be
exercised only by Circle
Heads, Incumbents of Other Nil Nil Nil Nil 100 200
Offices and GAD Officials at (Nil) (Nil) (Nil) (75) (75) (100)
Head Office)
a) For Office Buildings # Nil Nil Nil Nil 50 70
b) For Residential Buildings # (Nil) (Nil) (Nil) (30) (30) (50)
1. 2 Purchase of SFF for Office Use 30 50 100 300 400 800

(Other than Computers and
Related Items for which ITD: HO (30) (50) (100) (300) (300) (500)
Guidelines shall be applicable)
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225
1.3 Disposal of SFF Items at Original 10 25 50 100 100 200
Cost as per Bank Rules
(10) (25) (50) (100) (100) (200)
1. 4 Write Off - SFF at Original Cost 5 10 15 50 50 100

as per Bank Rules
(5) (10) (15) (50) (50) (100)
1. 5 Disposal of Bank’s Vehicles at Nil Nil Nil Nil 500 1000

Original Cost as per Bank Rules
(Nil) (Nil) (Nil) (100) (100) (150)
# Capital Powers for Additions/Alterations to Bank’s Own Buildings (Sub Head 1.1) not to
be exercised by ELB/MCB/LCB
NOTE: Figures given in bracket denotes previous powers

PLEASE REFER TO GUIDELINES AT ANNEXURE I, II & III
(Rs. in ‘000s)

S.No. NATURE OF FACILITY Office HO,GAD/ HO,
Smal Mediu Larg VLB CO/ GAD/CO/
l m e Other Other
Office Office &
ELB/
MCB

I II III IV IV V
1 2 3 4 5 6 7 8
2. REVENUE EXPENDITURE
2.1 Additions, Alterations & Repairs

including white washing etc.
a) For Owned Office Buildings 20 30 50 150 200 400

(15) (25) (30) (150) (150) (250)
b) For Owned Residential Buildings Nil Nil Nil 50 50 50

$ (Nil) (Nil) (Nil) (100) (100) (150)
c) 15 25 35 100 100 200

For Rented Office Premises (10) (20) (30) (100) (100) (200)
d) Nil Nil Nil 10 10 20

For Rented Residential Premises (Nil) (Nil) (Nil) (10) (10) (20)
$
2.2 Repairs to SFF (Office Use) 25 35 50 100 150 200
(15) (25) (40) (100) (100) (150)
2.3 Tender/Advertisement Expenses Nil Nil Nil Nil 40 40

for GAD Matters
PER REFERENCE (Nil) (Nil) (Nil) (20) (20) (20)
225
226
$ Revenue Powers under Sub Head 2.1 b) & 2.1 d) not to be exercised for self
occupied residences.

PLEASE REFER TO GUIDELINES AT ANNEXURE I, II & III.
(Rs. in ‘000s)
S.No. NATURE OF FACILITY Office HO,GAD/ HO,
Smal Mediu Larg VLB CO/ GAD/CO/
l m e Other Other
Office Office &
ELB/
MCB

I II III IV IV V
1 2 3 4 5 6 7 8
2.4 *Repairs and Servicing including
replacement of tyres, batteries
and other parts etc. of bank’s
vehicles
Nil 7.5 10 20 30 50
- 4 wheelers (PER VEHICLE) (Nil) (7.5) (10) (20) (20) (30)
Nil Nil 2 Full Full Full

- 2 Wheelers/3 wheelers (Nil) (Nil) (2) (Full) (Full) (Full)
* Senior officers in Scale IV and above are authorised to carry out repairs and servicin
only upto Rs.2000/- per month, subject to annual ceiling of Rs.20000/-, non-cumula
service centres and authorised dealers. For repairs beyond Rs.2000/- p.m. or Rs.2000
in field and Chief Manager GAD-H.O. & above for H.O./Other Offices will be the comp
new car such charges shall not be admissible during the period of free service provided
3. Telephone, FAX & Other
Communication Equipments
3.1 Sanction for installation of Nil Nil Nil Up to 3 Up to 5 Full

telephone lines (per office) Lines Lines
(Nil) (Nil) (Nil) (Up to (Up to 5 (Full)

5 Lines) Lines)
3.2 Sanction for installation of FAX, Nil Nil Nil 1 Line 2 Lines Full
EPABX (per office)
(Nil) (Nil) (Nil) (1 Line) (2 Lines) (Full)

PLEASE REFER TO GUIDELINES AT ANNEXURE I, II & III.
FULL POWERS
ANNEXURE I
1. Incumbents/ Heads of all categories of offices shall exercise full powers in the following matters for
their own offices. However, in case of branches/ offices headed by Scale-IV and above, the officers
delegated with powers in terms of Para 6 of Annexure II, may also exercise full powers in the
226
227
following matters. These powers shall be exercised in terms of guidelines and monetary limits
prescribed by HO from time to time.
1. Electricity, water charges for office use.
2. Transportation charges on SFF/stationery for office use.
3. Municipal and other taxes for offices.
4. Actual remitting charges for cash remittances.
5. Purchase of petrol/diesel, all lubricants etc., for Bank’s vehicles and Generator Sets for
permitted official use only.
6. GAD, H.O. is taking Master Policy for the bank as a whole every year, for insurance of bank's
fixed assets. However, Circle Heads, Incumbents of Other Offices and Divisional
Heads of H.O. have full powers for insurance of assets which are not covered in Bank's
Master Insurance Policy i.e. Vehicles, bicycles, Stationery in Hand and Stock & in transit.
7. Annual Maintenance Contracts (AMCs) for up keeping, sanitary/plumbing, carpentry,
electrical, pest control, gardening etc. at competitive market rates.
Further, in case of Aqua guard provided at the residence of the officers, Chief Managers and
above in H.O./C.O./Other Offices have full powers for
reimbursement of AMC charges.
However, for computers/computer related items, powers detailed in IT circular in this regard will
be applicable.
8. Purchase of bicycles for office use.
9. Payment of bills relating Telephone, Internet, FAX, Telex, PABX, EPABX etc. for office only.
10. Security Deposit and Other Amounts to be paid to State Govt./ Electricity Boards/ Jal Boards/
Municipal Bodies and Other Local Bodies etc. for getting electric/ water/ sewage connections
etc for bank’s own buildings.
2. Circle Heads / Incumbents of Other Offices/Divisional Heads of H.O. have full powers for
sanctioning Generator on rent for permitted official use, to offices falling under their
control.
3. Chief Managers–HO, GAD / C.O. and above have full powers for purchase/installation of lockers
cabinets, currency chest equipments.
4. Circle Head shall have full powers for purchase of Vehicles for their offices and eligible
officers under their control, within prescribed limits and laid down guidelines. GM-GAD
will be the competent authority for all other cases including purchase of cars for the use
of Circle Heads.
5. Chief Manager (GAD) and above have full powers for payment of architects/contractors
bills/refund of security deposits/advances/ ad-hoc payment in terms of approved contract.
6. GM, IT Division, GM, I&A Division and GM, PS&LB Division shall exercise both Capital & Revenue
powers to the extent vested by virtue of their scales in respect of HO Buildings at Sansad Marg,
Rajendra Bhawan and Atmaram House respectively. Further, in order to carry out GAD functions
at Sansad Marg, Rajendra Bhawan and Atmaram House buildings, the capital and revenue
expenditure powers are accordingly delegated to DGM/AGM, IT Division, Inspection & Audit Division
and PS&LB Division respectively, up to the extent of their vested powers in terms of the existing
GAD financial power structure to reduce the number of references to the GM, I&A Division, GM, IT
Division and GM, PS & LB Division respectively. However, all such expenditure sanctioned within
AGM/DGM (IT Division, Inspection & Audit Division and PS & LB Division) powers be placed before
the respective GMs on monthly basis. Similarly, expenditures sanctioned under powers of GM (IT, I
& A and PS & LB Divisions) be put up to ED on monthly basis. Proper records be maintained for
booking/capitalizing all such items at their offices.
227
228
7. CMD/ED are authorised to delegate financial powers for GAD related matters to
GM/DGM/AGM for specific building occupied by H.O. Divisions, as per existing power
chart duly approved by the Board.
8. CMD/ED be authorized to permit various divisions to exercise due diligence for
approving technical specifications, initiate tendering process technical/financial, to
approve various equipments to be used in day-to-day working of the Bank as per
prevailing IBA/RBI/GOI/CVC/Bank’s guidelines and to approve them for Bank’s use.
9. CMD/ED are authorized to add/delete any office under the category of other offices.
10. Sanctioning Authority for allowing Telephone/ Reimbursement of Telephone Expenses at the
residence of officers up to Scale-III will be as under:
1. Head Office / Other Offices : GM (GAD)
2. Branches/ Circle Offices : Circle Head
11. Circle Heads / Incumbents of Other Offices shall sanction residential lease accommodation,
purchase of residential furniture for officers including incumbents working under their control as
well as for inspecting officials posted in their respective Circle Offices on the recommendations of
I & A Division HO/Zonal Audit Offices within laid down limits and guidelines. However, Incumbents
of branches in Scale-IV and above may exercise the said powers for officers working under them.
12. At Head Office Chief Manager-GAD and above are authorized to sanction purchase of residential
furniture for officers working in various HO Divisions within their entitlement.
13. The Circle Heads / Incumbent of Other Offices may take residential accommodation and
residential furniture for themselves within their entitlements and prescribed limits as per bank
rules. In case the residential accommodation is not available within their entitlements the matter
may be referred to GAD: HO.
14. For repair of residential SFF the sanctioning authority and Divisional Heads at HO shall exercise full
powers within stipulated limits and guidelines.
15. In case of Sale of Bank’s Own Immovable Properties, the matter shall be referred to GAD: HO with
specific recommendations of the concerned Circle Heads / Incumbents of Other Offices for
placing the same before the Board.
ANNEXURE II
GUIDELINES FOR EXERCISING FINANCIAL POWERS
1. C.O. means Circle Office, which will be Controlling Office for Branch Offices falling under
its jurisdiction. Offices other than Circle Offices, like CSC, RSC, IT Centre, ZAO, ZTC, ZSC
and FEO have been termed as other offices in this circular. Further, CMD / ED are
authorized to add / delete any office under this category.
2. The financial powers shall be exercised by all officers on per annum basis only.
3. In exception to above the Circle Heads shall exercise these powers on per annum per unit basis
under their control (i.e. per office/residence/vehicle etc.). However for their own offices the powers
shall be exercised only on per annum basis.
4. The Capital and Revenue Powers at Head Office shall be exercised by Chief Manager-GAD and
above only, except at Printing & Stationery Department, where powers shall be exercised by
the incumbent up to the extent vested by virtue of his scales for his office only and the expenditure
so incurred will also be booked / capitalized at Printing & Stationery Department.
5. No separate permission is required for debiting the revenue head Loss on Sale of SFF / MCC, in
case sale proceeds fall short of book value. For disposal/writing off of furniture items provided at
self occupied residence, sanction of the next higher authority should be obtained.
228
229
6. Only Incumbents of Other Offices / Branch Offices shall exercise these financial powers.
However, in the Other Offices / Branch Offices headed by Scale-IV and above, the incumbents
may delegate their vested powers to officers working under their control. Such powers should,
however, be exercised within the overall powers of the incumbents of the branch office. In order to
keep control on the overall powers so exercised, a register will be maintained which should be
verified and signed by the Incumbent/Head periodically.
7. Chief Manager-HO, GAD will exercise the financial powers (capital and revenue) on per
reference basis.
8. In case of AGM being Divisional Head of GAD at HO, AGM (GAD) shall exercise the financial
powers of revenue as well as capital nature to the extent of powers delegated to DGM (GAD) on per
reference basis.
9. Computers and related items in respect of HO Divisions be capitalized/booked at IT Division, HO

along with maintenance of records of all such items.
10. Powers be exercised as per Grade/Scale of an officer and not as per category of
Branch/Office.
RATE ANALYSIS
“The estimates prepared by the Retainer Architect/Technical staff should be justifiable based on the
local PWD/CPWD Schedule of Rates or prevailing market rates with proper justification.
While scrutiny of tender, awarding of jobs and its subsequent execution in addition to above, the
guidelines given in GAD Manual has to be strictly followed.”ANNEXURE ‘B’
CAPITAL EXPENDITURE – POWER CHART FOR BUILDING AND CONSTRUCTION

MATTERS
(ONLY TO BE EXERCISED BY CIRCLE OFFICE OFFICIALS)
(Amount in lacs)
S.No Nature of Facility Chief AGM – DGM – Circ

. Manager - Circle Circle hea
Circle Office Office Office DGM
Scale IV Scale V Scale VI S
1 2 3 4 5
1.1 Purchase of plots/built up
accommodation for office/
Residential purpose –
Recommended by CREC (per
reference) NIL NIL NIL NIL
a) From Govt/Semi-Govt. Agencies (NIL) (NIL) (NIL) (NIL
including local Development
Authorities. NIL NIL NIL NIL
b) From others. (NIL) (NIL) (NIL) (NIL
1.2 Approval of financial sanction
229
230
for construction
work - (per reference).
(Budget estimate based on CPWD NIL NIL NIL 50
Plinth Area Rates (PAR) (NIL) (NIL) (NIL) (50)
1.2.1 Acceptance of tender for Awarding
the job (per reference) (within the
financial sanction) and for NIL NIL NIL 50
Termination of the contract) (NIL) (NIL) (NIL) (50)
1.2.2 To permit deviation in quantities
within 25% NIL NIL FULL
of the accepted tender (within the (NIL) (NIL) (FUL
overall financial sanction) – per NIL
project. (NIL)
1.2.3 To permit deviation in quantities
beyond 25% of the accepted NIL NIL FULL
tender (within the overall financial (NIL) (NIL) (FUL
sanction) NIL
- per project (NIL)
(Amount in lacs)
S.No Nature of Facility Chief AGM – DGM – Circ

. Manager - Circle Circle hea
Circle Office Office Office DGM
Scale IV Scale V Scale VI S
1 2 3 4 5
1.2.4 To permit substitution in FULL
specifications of the accepted to 25
tender (within the overall financial acce
sanction) – per project tend
(FUL
to 25
NIL NIL NIL acce
(NIL) (NIL) (NIL) tend
1.2.5 To permit payment to local
bodies for sanction/ revalidation
of plans etc. including relevant (0.50) 1.00 2.00 FULL
taxes/levies (0.50) (1) (2) (FUL
1.2.6 To get certain minor urgent FULL
works done or extra items i.e. to 25
Items not in the original tender but acce
executed during construction of tend
bank buildings (FUL
(within the overall financial sanction) to 25
– per project. NIL NIL NIL acce
(NIL) (NIL) (NIL) tend
1.2.7 To appoint/terminate the NIL NIL NIL FULL
services of Architects/ (NIL) (NIL) (NIL) (FUL
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231
Consultants
For bank's building construction
project
NOTE:
1. Circle Offices headed by Assistant General Manager / Chief Manager will not have any
power to sanction construction works and as such all cases pertaining to that Circle
Office will be dealt at H.O.
2. The cumulative effect on account of all the above mentioned deviations, substitutions
and extra items should not be more than 25% of the total accepted tendered value and
within the overall powers of financial sanction. However, if due to the justified reasons
with which the Circle Office Head is satisfied, he may revise the earlier budget sanction
with a ceiling of 25% of earlier approved Budget estimate within the maximum amount
delegated in the above power chart. If in any case the above revised sanction also
exceeds the above ceiling, the matter should be referred to Head Office.
3. Chief Manager, Circle Office is authorized to accord sanction of detailed estimates
within the overall Budget sanction by competent authority.
4. Circle Office Head is competent to make deductions in the specifications and for
financial recoveries thereof for any project within the acceptable criteria of Indian
standards/CPWD specifications, if any.
5. Circle Office Head is authorized to negotiate the rates with the lowest bidder for award
of work.
6. Circle Office Head has full powers for granting extension of time with or without
liquidated damages for any project.
7. Powers for administrative approval or for the utilization of land/plots are vested with
the same authorities and for the same amount as for approval of financial sanction i.e.
point 1.2.
8. The powers to accept technical conditions/clarifications after Part-I of the tender is
opened (i.e. without any final implications) may be exercised by CM/AGM/DGM, Circle
Office and for other conditions having financial implications, Circle Office Head will
have full powers.
9. All technical guidelines on exercising of financial powers as per IBA Construction Work
Manual may be strictly followed.
ANNEXURE ‘C’
POWER CHART FOR RENOVATION AND FURNISHING WORKS (Existing powers are given in
brackets) (Amount in lakh)
S.NO Nature of activity CM- AGM- DGM-
HO,GAD/C HO,GAD/C HO,GAD/C
O/ Other O/ Other O/ Other
Office & Office & Office &
VLB ELB/MCB LCB
Scale IV Scale V Scale VI
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232
1.1 Acceptance of tender and awarding 10.00 30.00 50.00
the job to the tenderer on per (5.00) (20.00) (40.00)
reference basis (within the
financial sanction of competent
authority) and termination of the
contract
1.2* To permit the amount due to Work 7% 15% 20%
deviation in quantities of tendered More (5%) (10%) (15%
items within 25% of accepted Than 5
tender (cumulative basis) – each Lacs
job (within the financial sanction of Work Up 15% 25% 35%
competent authority) to (10%) (20%) (30%)
5 Lacs
1.3* To permit the amount due to Work 7% 15% 20%
deviation in quantities of tendered More (5%) (10%) (15%)
items beyond 25% of accepted Than 5
tender (cumulative basis) – each Lacs
job (within the financial sanction of Work Up 15% 25% 35%
competent authority) to (10%) (20%) (30%)
5 Lacs
1.4* To permit amount due to Work 5% 10% 12%
substitution in specifications of More (3%) (8%) (10%)
accepted tender items (cumulative Than 5
basis) – each job (within the Lacs
financial sanction of competent Work Up 8% 20% 25%
authority) to (6%) (16%) (20%)
5 Lacs
1.5* To get urgent jobs done / extra Work 8% 15% 20%
items during the renovation and More (5%) (8%) (10%)
furnishing job (within the overall Than 5
financial sanction of competent Lacs
authority) – each job (cumulative Work Up 12% 20% 25%
basis) to (10%) (16%) (20%)
5 Lacs
1.6 To appoint architects / consultants Nil (Nil) 20.00 50.00
for renovation / interior jobs and (10.00) (20.00)
termination of their services
Asses
* Of the contract amount
NOTE:-
1. Chief Manager HO/CO/ Other offices shall be competent to accord the

approval of detailed estimate within the overall budget sanctioned by the
competent authority. In case detail estimate exceeds from the financial budget
sanction, AGM/DGM, HO and circle head CO/ incumbent of other offices shall
have full powers to allow inviting tenders. However, revised sanction will be
obtained (if the final tender amount exceeds the financial sanction) from the
competent authority before award of job.
2. Chief Manager HO/ CO/ Other offices shall be competent to accord the
approval of draft tender documents before inviting the tenders.
232
233
3. Chief Manager, HO/ CO/Other office shall be competent to accord the
approval of specialized agencies such as water proofing treatment, anti-termite
treatment etc. / consultants of AC work, lift work, fire fighting work and
electrical work etc. engaged by the contractor and consultant architect/Interior
Designer respectively in terms of contract agreement.
4. Chief Manager, HO/ CO/Other office shall be competent to make financial
recoveries due to change in tender specifications within the acceptable criteria
of Bureau of Indian Standards / CPWD specifications, if any.
5. Chief Manager, HO / CO/Other office shall has powers to negotiate the
rates with the lowest bidder up to the tender amount of Rs.20 lakh, over and
above, AGM/DGM, HO and circle head CO/ incumbent of other offices have
powers to negotiate the rates with the lowest bidder before award of the job.
6. AGM/DGM, HO and circle head CO/ incumbent of other offices have full
powers for granting extension of time (with or without liquidated damages) for
any job.
7. Powers for finalization of scope of job of renovation and furnishing job and
other related allied jobs like AC job, electrical job, sanitary job, DG set job and
any other jobs etc. are vested with the same authorities and for the same
amount as for appointment of Architects / termination of their services i.e. in
item No. at 1.6 above.
8. Chief Manager, HO/CO/ Other offices shall have full powers to accept
technical conditions / clarifications after opening of Part I of the tender
(Technical bid) and for other conditions having financial implications, AGM/DGM,
HO and circle head CO/ incumbent of other offices will have full powers.
9. GM HO and Circle head CO/ incumbent of other offices have full powers for
approval of empanelment of contractors of various disciplines.
10. AGM/DGM HO and Circle head CO/ incumbent of other offices have full
powers for approval of short listing of contractor/Architect from the approved
list of empanelled contractor or for specialized jobs.
11. AGM-GAD had been given powers of DGM vide Board Resolution No. 151 dated 28.03.2005;
the same shall remain applicable to Power Chart related to renovation & furnishing work.
FINANCIAL POWER CHART(GAD 7/06 dt. 29.07.06 – part) (AMT IN RUPEES)

ITEM PERIOD- SMALL M LARGE VERY
ICITY EDIU LARGE
M
CONVEYANCE – GENERAL
METROS & STATE CAPITALS QUARTER 1200 1800 2500 5000
URBAN 900 1400 2000 4000
RURAL/SEMI URBAN 750 1000 1500 2500
CONVEYANCE - CLEARING
METROS & STATE CAPITALS QUARTER 1000 1500 2000 5000
URBAN 600 1000 1500 2250
RURAL/SEMI URBAN 300 600 1000 1500
EXPENDITURE – BUSINESS QUARTER 750 1500 2500 20000

MEETINGS
LIBRARY BOOKS ANNUM 500 1000 1500 2000
FINANCIAL PAPER/JOURNAL ANNUM NIL NIL 1800 4000
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234
BINDING OF QUARTE 500 750 1000 2000
BOOKS/PHOTOSTATING R
MISC. MANAGER POWER QUARTE 2000 3500 7000 20000
R
PURCHASE OF STATIONERY ANNUM 6000 1000 15000 25000
0
COMPUTER STATIONERY H. NIL 1000 20000 50000
YEARLY 0
REPAIR TO SFF (office use) ANNUM 15000 2500 40000 100000
0
REPAIR TO BANK BUILDING - ANNUM 15000 2500 30000 150000
OWNED 0
- ANNUM 10000 2000 30000 100000
LEASED 0
REPAIR - RESIDENCE BUILDING- ANNUM nil nil nil 100000
OWN
- ANNUM nil nil nil 10000
LEASED
PURCHASE OF SFF ANNUM 30000 5000 10000 300000
0 0
ADDITION/ALTERATION-OWN ANNUM nil nil nil 75000
BULDG
-RES. BULDG ANNUM NIL NIL NIL 30000
WRITING OF SFF (COST ANNUM 5000 1000 15000 50000
PRICE) 0
DISPOSAL –SALE OF SFF(COST ANNUM 10000 2500 50000 100000
PRICE) 0
DISPOSAL – BANK VEHICLE ANNUM NIL NIL NIL 100000
TENDER – ADVERTISEMENT EXP ANNUM NIL NIL NIL 20000
REPAIRS OF VEHICLE 2/3 WHEELER ANNUM NIL NIL 2000 FULL
REPAIRS OF FOUR WHEELER ANNUM NIL 7500 10000 20000
CLAIM CASES ( INCL. LOCKERS)
- WITH NOMINATION FULL FULL FULL FULL
- TITLE IS LEGALLY ESTABLISHED 20000 3000 60000 FULL
0 00 0
TITLE IS NOT LEGALLY ESTABLISHD
AGAINST INDEMNITY AGREEMENT 25000 2500 25000 25000
AGAINST INDEMNITY BOND & 50000 0 20000 500000
SURETY 1000 0
00
LAW MATTERS
TO SANCTION PAYMENT OF FEES 6000 8000 12000 15000
ON APPROVED RATES TO
ADVOCATES FROM APPROVED
PANEL
TO SANCTION PAYMENT OF 6000 8000 12000 15000
ADVOCATES FEE OTHER THAN
FROM APPROVED PANEL ON
APPROVED RATES
APPOINTMENT OF COMPETENT AUTHORITIES UNDER THE PROVISIONS OF

1. PNB OFFICERS’ SERVICE REGULATIONS, 1979
2. PNB OFFICER EMPLOYEES(CONDUCT)REGULATIONS 1977
3. PNB EMPLOYEES PENSION REGULATIONS, 1995
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FORMA T FOR APPEAL CASES
Part (A) to be filled in by the Applicant
1. Name
2. Age
3. Qualification:
(a) Academic C% Divn.) (b) Professional
1. 1.
2 2. ,
3. 3.
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4. Joined on as
5. Present designation: posted at
6. Date of promotion :
Scale -1…………………………….Scale – II………………………….Scale-III……………………………..
7. Placement details during the last 5 years;
Period Place Nature of Duties
8. (a) Business figures for last 3 years (if applicable)
(BO ) (BO ) (BO )

Deposit
(Growth %)
Advances
(Growth %)
P,S. Credit
(Growth %)
Profit/Loss
(Growth %)
Export turnover (Growth %)
Import turnover
(Growth %)
Recovery
(Growth '%)
b) Major achievements during last 3 years.
c) Awards / Appreciation letters
9. Pending chargesheet /disciplinary action, if any
10. Any other relevant information.

APPELANT OFFICER
11. Part (B) to be tilled in by HRD Division, HO
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1. Performance Ratings for last 5 years
Years Rating Awards/ Punishments if any
1.
2.
3.
4.
5.
12. Reasons for non-selection in the previous interview(s)
Selection No. Date Interview Committee Reasons for Non-approval
13. Part (C)

Constitution of Appellate Committee:
1.
2.
3.
14. Brief assessment of the present appeal & Recommendations of the three Member
Committee:
1.
2..
3.
(Members of Appellate Committee)
15. Decision of Appellate Authority
Chairman & Managing Director
ROTATION OF DUTIES AND COMPULSORY AVAILMENT OF LEAVE.

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All members of the staff will have to compulsorily avail leave for at least a week’s time (six
days) in each calendar year against leave standing to their credit and after obtaining regular
sanction therefor from the competent authority.
2. Ordinarily, the clerical staff, including godownkeepers/ CTOs, should not be left on the same
duty for more than six months at a time. Similarly, the duties of checking staff at the branch, where
more than one checking officials are provided, should be inter-changed at intervals not exceeding
one year. However, in case of loans/ foreign exchange duties, the above period of six months and one
year may be extended at the discretion of the incumbent in-charge and depending upon the
exigencies. Where there are practical difficulties in implementation of these guidelines due to
exigencies, Circle Head’s directions be sought.
ANNEXURE-1
OFFICERS’ SPECIAL AREA ALLOWANCE
SI.No. COLUMN 1_______________COLUMN 2

Pay from Pay from
10,000 to 14000 14,001 & above
Rs. Rs.
1. Mizoram
a)Chimptuipui District of Mizoram
and areas beyond 25 Kms. from
Lunglei Town in Lunglei District of
MLzoram 1.000/- 1,300/-
b)Throughout Lungiei District excluding

areas beyond 8007-
25 Kms. From Lungiei town of Mizoram. 800 1050
c) Throughout Aizawl District of Mizoram 600/- 750/

2.NAGALAND 800/- 1,050/-
3.ANDAMAN & N1C08AR ISLANDS
a)South Andaman (including Port Blair) 800/- 1050/-
b)North & Middle Andaman. Little Andaman
Nicobar& Narcondum Islands) 1,000/- 1,300/-
4.SIKIM 1,000/- 1,300/-
5. LAKSHADWEEP ISLANDS 1.000/- 1.300/-
6. ASSAM 160/- 200/-
7.MEGHALAYA 160/- 200/-
8.TRIPURA
a)Difficult areas of Tripura 800/- 1050/-
b)Throughout Tripura except difficult areas 600/- 750/-
9.MANIPUR 500/- 750/-
10. ARUNACHAL PREAOESH
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a)Difficult areas of Arunachal Pradesh 1,000/- 1,300/-
b)Throughout Arunachal Pradesh
except difficult areas. 800/- 1,050/-
11. JAMMU & KASHMIR
1) KATHUA DISTRICT 1,000/- 1.300/-
a) Niabat Bani
b)Lohi
c)Mafhar
d)Machhodi
2)a) UDHAMPURDISTRICT 1.000/- 1,300/-

i. Dudu Basantgarh
ii. Lander Bhamag Illaqa
iii Thakrakote
iv. Nagote
b)ALL AREAS IN MOHRE TEHSIL 1.000/- 1.300/-

OTHERTHAN THOSE INCLUDED IN PART 2 (c)
c) AREAS UPTOGOEL FROM KAMBAN SIDE
AND AREAS UPTO ARNAS PROM KEAS1 SIDE IN
TEHSILMOHRE. 800 1050
3) DODA DISTRICT
Mlaquas of
Padder and Niabat Nowgam 1,000/- 1,300/-
In Kishtwar Tehsil
4.) LEH DISTRICT 1,000/- 1.300/-
All places in the District
5) BARMULLA DISTRICT
a) Entire Gurez Nirabat, Tangdar
Sub-Division and Keran illaqua - 1,000/- 1,300/-
b) Matchill 800/- 1050/-
6) PONCH AND RAJOURI DISTRICT
Areas in Poonch and Rajouri District excluding the
towns of Poonch and Rajouri and Sunderbani and
other Urban areas in the two districts. 600/- 750/-
7) Areas not included in (1) to (6) above, but
which are within the distance of 8 Kms. from the
line of Actual Control or at places which may be
declared as qualifying for border allowance from
time-to time by the State Government fur their own staff. 600/- 750/-
12. HIMACHAL PRADESH

(1)CHAMBA DISTRICT.
1. a Pangi Tehsil 1.000/- 1.300/-
1.b BharmourTehsil Panchayats: Badgaun, Bajol Deol Kugti,
Nayagam and Tundah
Villages: Ghatu of Gram Panchayat Jagat Kanarsi
of Gram Panchayat Chauhata
2. Bharmour Tehsi!, excluding Panchayats
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and Villages included in part 1.b 800/- 1050/-
3.Jhandru Panchayat in Bhatiyat Tehsii, Churah Tehsil,
Dalhousle Town (including Banikhet proper) 600/- 750/-
(2) KANAUR DISTRICT
a) Asrang, Chitkul and Hango Kuno/Charang
Panchayats, 15/20 Area comprising the Gram

Panchayats of Chhota Khamba Nathpa and Rupi
Pooh Sub-Division,excluding the Panchayat Areas
specified above. 1000/- 1300/-
b) Entire District other than Areas included in (a) above 800/- 1050/-
(3.) KULLU DISTRICT
3.a 15/20 Area of Ntrmand Tehsil comprising the Gram
Panchayats of Kharga, Kushwar and Sarga 1000/- 1300/-
3,bOuter-Saraj
(excluding villages of Jakat-Kana and Burrow in
Ninmand Tehsil) and entire District (excluding outer
Seraj-area and pargana of Pandrabis but including
villages Jagat Khana and Burrow of Tehsil Nirmand) 600/- 750/-
4. LAHAUL AND SPITI DISTRICT
Entire area of Lahaul and Spiti. 1000- 1300/-

5. SHIMLA DISTRICT
a)15/20 area of Rampur Tehsil comprising of

Panchayats of Koot Labana-Sacana, Sarpara and
Chad-Branca 1000/- 1300/-
b)Dora-Kawar Tehsil. Gram Pancayat of Darkali in
Rampur,Kasapath Te-hsil and Munish,Ghori Chaibis of
Pargana Sarahan. 800/- 1050/-
c)Chopal Tehsil and Ghoris Panjgaon,Patsnau, Naubis
and Teen Koti of Pargana Sarahan, Oeothi Gram
Panchayat of Taklesh Area. Pargana Barabis. Kasba
Rampur and Ghori Nog of Pargana Rampur of Rampur
Tehsil, Simla Town and its Suburbs (Dhalli, Jatog,
Kasumpti, Mashobra, Taradevi and Tutu) 600/- 750/-
(6) KANGRA DISTRICT

a) Areas of Bara Bhangal and Chhota Bhangal 800/- 1,050/-
b) Dharamshala Town of Kangra District and the
following offices located outside the Municipal
limits but included in Dharamshala Town-Women's
ITI, Dar, Mechanical Workshop, Ramnagar,Child Welfare
and Town and Country Planning Offices. Sakoh, CRSF
Office at lower Sakoh, Kangra Milk Supply Scheme,
Dugiar, HRTC Workshop, Sadher, Zonal Malaria Office,
Dari, Forest Corporation Office Shamnagar,Tea Factory,
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Dari, IP.H/ Sub-Division, Dan, Settlement Office,
Shamnagar Hinwa Project, Shamnaga, Palampur Town
of Kangra District including HPKW Campus at Palampur
and the following offices located outside its municipal
limits but included in Palampur Town-H.P. Krishi
Vishwavidyalaya Campus, Cattle Development Office/
Jersey Farm, Banuri, Sericulture Office/ Indo-German
Agriculture Workshop/HPPWD Division, Bundla,
Electrical Sub-Division, Lohna, D.P.O. Corporation, Bundla,
Electrical HESEE Division, Ghuggar. 600/- 750/-
(7) MANDl DISTRICT:
Chhuhar Valley of Jogindemagar Tehsil,Panchayats in

thunag Tehsil-of Bagraa, Chatri, Chhotdhar, Garagushain,
Gatoo, Garyas, Janjehli, Jaryar, Johar, Kathani,Katwan,
Kholanal, Loth, Silibagi, Somachan, Thachdhar, Tachi,
Thana, Panchayats of Dharampur Block-Bmga, Kamlah,
Saklana, Tanyar and Tarakhotah Panchayats of Karsog
Tehsil Balidhar.Bagra, Gopalpur, Khajol, Mahog, Mehudi,
Manj, Pekhi.Sainj. Sarahan and Teban, Pancayats of
Sundemaga Tehsil-Bohi, Batwara, Dhanyara, Paurakothi,
Sen and Shoja. 600/- 750/-
(8.) SIRMAUR DISTRICT

Panchayats of Bani, Bakhali (Pachha Tehsil), Bharog
Bheneri (Paonta Tehsil), Birla (Nihan Tehsil},Dibber
(Pachhad Tehsil) and Thana Kasoga (Naan Tehsit) 600/- 750/-
(9.) SOLAN DISTRICT.

Mangal Panchayat 600/- 750/-
(10) REMAINING AREAS OFHIMACHAL PRADESH
not included in (1) to (9) above 160/- 200/-
13. UTTAR PRADESH : AREAS UNDER CHAMOLI
Pithoragarh and Uttar Khashi Districts:
2.a Other areas of District Pithorgarh and Uttarkashi
(including District Headquarters of Uttarkhashi) 1000/- 1300/-
2.b Champawat District (including area of Lohaghat) 1000/- 1300/-
14.UTTARANCAL:
Areas under Rudraprayag and Champavat Districts. 800/- 1050/-
FORMAT FOR APPLICATION OF SCHOLARSHIP

BO / RO / ZO: _____________
The Chief Manager/The Chief (HRD)
Punjab National Bank,
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Zonal Office
_________________ZONE
Dear Sir,
REG : AWARD OF SCHOLARSHIP
I. DETAILS OF THE CANDIDATE SEEKING REIMBURSEMENT
i) Name of the Candidate:
ii) Course in which admission: secured -
a) Details of Session
b) Name of the Institute
c) Duration of the course.
d) Last examination passed after which admission has been sought

in the present
course
iii) Total Tuition Fee paid (Original Bills from the Institute must be
submitted)
a)Refundable (Le. Security Money etc)
b)Non-refundable (i.e. Exam. fee, Tuition fee)
c) Books / Stationery
iv) DECLARATION BY THE CANDIDATE
The particulars furnished above are true to the best of my knowledge and belief. I confirm that 1 am
not in receipt of any scholarship from the Govt,/ its agency or other Institute for continuing the said
course.
SIGNATURE OF THE CANDIDATE

II. DETAILS OF THE EMPLOYEE
i) Name of the Employee :
ii) Designation :
iii) B.O. :
iv) P. F. No. :
v) DECLARATION BY THE EMPLOYEE:
I hereby declare that Sh/Ms._________________________________________________
my son/daughter is not receiving any scholarship from the Govt or any other Institution. The claim
lodged above is for one child only. Particulars furnished above are true to the best of my knowledge
and belief. If at any time it is found that any of the particulars mentioned above are not correct,
scholarship already sanctioned by the bank shall not only be discontinued. but I am liable to refund the
entire amount already drawn and / or bank is also entitled to recover the amount already drawn by me
without prejudice to the right of the bank to take such action that the bank deem fit against me for this
wrongful declaration.
SIGNATURE OF THE EMPLOYEE
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III. RECOMMENDATION OF THE INCUMBENT INCHARGE
That the particulars given above are correct. I have verified the mark sheet, certificates as well as the
bills claimed by the employee and recommend for sanction of scholarship as per bank's guidelines. The
copies of mark sheet / certificate and other relevant documents duly attested by the undersigned and
original bills vouchers duly verified by the employee are enclosed herewith.
INCUMBENT INCHARGE
BO :__________________
IV, Certificate to be issued by the Principal/Head Master/ Head of the institute
where the candidate is continuing his education. The certificate must be signed by the Head of the
Institute and not by any of the authorities of the Institute.
CERTIFICATE BY THE SCHOOL/COLLEGE AUTHORITIES

This is to certify that Shi/ Miss____________________________________son/daughter
Of Shri/Smt _____________________________ is a bonafide student of this School/
College and he/she was admitted to this School/College on_______________________
and at present he/she is studying in ___________________. His/Her conduct,
behavior and progress in tile class is_____________. He/she is not receiving any scholarship tram
Government or its Agency any other institution through this School /College. Further, the institution /
College is recognised & affiliated to______________University. The course is recognized by UGC/AII India
Council of Technical Education (AICTE).
Signature_______________________________
Name:____________________________
Designation : ___________________________
Date Office Seal_____________
SCHEDULE FOR REIMBURSEMENT OF HOSPITALISATION EXPENSES
Officers in Junior Officers in Senior

Management and Middle Management
Management Grade and Top Executive Grade
75% of the 100% of the 75% of the 100% of the
amount amount amount amount
actually actually actually actually
incurred or as incurred or as incurred or as incurred or as
mentioned mentioned mentioned mentioned
below below below below
whichever is whichever is whichever is whichever is
lower for lower for lower for lower for
family himself family himself
members members
1 2 3 4
1.1 (a) Hospital 188 250 225 300
Registration
Fees
(b) Proportionate Proportionate Proportionate Proportionate
Surcharge/tax to the extent of to the extent of to the extent of to the extent of
on hospital bill bill passed bill passed bill passed bill passed
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1.2.Charges for
bed per day 375 500 450 600
(excluding
charges for
board)
1.3.ICU/CCU/Neo-
Natal Nursery. 469 625 563 750
(This is in addition
to bed charges)
1.4. Diagnostic As per Annexure I hereto
material charges,
X-rays,
Pathological tests,
ECG etc.
1.5. Medicines, 75% or 100% of actual expenses incurred as the
drugs, injections, case may be
bandage and ( * However, tonics/ vitamins which are prescribed by the
dressing attending doctor and certified as essential for the period of
materials, etc. hospitalization, may be considered for reimbursement subject to the
except tonics * percentage as above )
1.6.Operation As per Annexure II hereto

charges, etc.
1.7 Physician’s and Consultant’s fees per visit

Visit at the Chamber
Major A Class cities
First Consultation 188 250 225 300
Subsequent 70 94 85 113
consultations
Other Places
First Consultation 113 150 135 180
Subsequent 57 75 68 90
consultations
Visit at the Residence

1.In case of emergency 281 375 338 450
leading to hospitalization
2. Second consultation 212 282 254 338
3. subsequent 141 188 169 225
consultations
Other Places
1.In case of emergency 179 238 214 285
leading to hospitalization
2. Second consultation 141 188 169 225
3. subsequent 94 125 113 150
consultation
Visits made by Specialists at the Hospital : special visit

1.During Day time 117 156 141 188
2. During Night time 281 375 338 450
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3. routine visists 117 156 141 188
Other Places
1.During Day time 80 106 96 128
2. During Night time 141 188 169 225
3. routine visists 80 106 96 128
2 The officers or members of their families (as the case may be) are expected to secure admission in a
Government or Municipal Hospital or any private hospital (i.e. hospitals under the management of a
Trust, Charitable Institution or a religious mission). The reimbursement will be restricted to the
percentage applicable to the officers/dependent family member i.e. 100% or 75% of the charges
applicable to the lowest paying bed in such hospitals according to hospital rules or the maximum
amounts mentioned above, whichever is lower.
3.Normally, the officer and members of family should avail of services of hospital as mentioned in
paragraph 2 above. However, if he feels that it is unavoidable to seek services of private nursing
home/hospital, he can do so in one of the hospitals/nursing homes, approved by the bank.
Reimbursement in such cases will however, be restricted to the extent of the amount which would
have been reimbursable in case the patient was admitted to public or private hospital mentioned in
paragraph 3 above.
4.Medical expenses incurred within 30 days of pre and post hospitalization period on medical advice on
account of the ailment/disease for which the person was hospitalized will be considered as
hospitalization expenses for the reimbursement purpose. However, in case of hospitalization
involving special or major operations, medical expenses incurred for a period not exceeding 45 days
of post hospitalisation will be considered for reimbursement subject to medial advice.
5.Charges for engaging a nurse/attendant will not be reimbursed. However, nursing charge, if any,
charged by hospital authorities in respect of days spent in ICU/CCU/NEO-NATAL NURSERY may be
considered for reimbursement on the basis of certificate issued by the hospital authorities and in
consultation with bank’s Medical Officer. Reimbursement in such case shall be 100% for officers and
75% for family members of the actual charge.
6.Hospitalisation charges in connection with maternity will not be reimbursable. However, the
expenditure incurred by an officer in cases involving operative interference because of complicated
labour and caesarean operation and subsequent hospitalization thereto will be reimbursed under the
hospitalization scheme to the extent of expenditure incurred in excess of normal maternity charges
and consequent hospitalization thereto subject to the condition that such reimbursement shall be
70% of the amount actually incurred or the limits as per Annexure II hereto, whichever is less.
7.The purchase of drugs/medicines will be restricted to approved chemists and arrangements will be
made by bank wherever possible to make direct payments to the chemists.
8.Banks will have discretion to refuse payment of bills in cases where they are not satisfied about the
genuineness of the bills.
9.Ambulance Charges :
Ambulance charges for removing the officer or his dependent family member from residence to the
hospital/nursing home or from hospital/nursing home to residence on discharge or from one
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hospital/nursing home to another hospital/nursing home within the urban agglomeration or
municipal limits may be reimbursed in full.
Actual expenses incurred on conveyance by mode other than ambulance shall be reimbursed subject
to the maximum as under:
1 2 3 4
By public taxi (Actual 140 190 170 225
subject to maximum
of)
By Autorikshaw- 70 95 85 110
(Actual subject to
maximum of)
In case the patient is to be moved to a hospital/nursing home outside urban

agglomeration/municipal limits, then the expense incurred on conveyance may be reimbursed at the
rate of Rs. 6.25 per kilometer with a maximum of Rs.1250/- per trip or the amount actually incurred
whichever is the least in case of JMG & MMG and Rs. 7.50 per kilometer with a maximum of Rs.
1500/- per trip or the amount actually incurred whichever is the least in case of SMG & TEG.
Normally, services of an ambulance should be availed of Where ambulance is not available or the
facility of ambulance is not established, public mode of transport i.e. taxi/autorickshaw could be used.
The bank shall consider such claims on merits and facts.
Abuse of the facility will be dealt with treating such claims as acts of gross misconduct.
10. Package Charges

Some hospitals are charging on the basis of package for specialized treatment for diseases pertaining
to heart, kidney, coronary, etc. These package charges generally include all charges pertaining to a
particular treatment/procedure including admission charges, accommodation charges, ICU/CCU
charges, monitoring charges, operation charges, anesthesia charges, operation theater charges,
procedural charges/Surgeon’s fee, cost of disposables, cost of consumables like catheters guide wires,
etc. surgical charges and cost of medicine used during hospitalization related routine investigations,
physiotherapy charges etc.
In the following cases, package charges will be reimbursed to the extent of 100% in case of self and
75% in case of members of family, subject to the limits specified below:

members members
1 2 3 4
Coronary Bypass
Surgery Rs.1,31,250 Rs.1,75,000 Rs.1,57,500 Rs. 2,10,000
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Coronary
Angiography Rs . 14,063 Rs.18,750 Rs. 16,875 Rs. 22,500
Angioplasty/ Rs. 65,625 Rs. 87,500 Rs. 78,750 Rs.1,05,000

Stentoplasty
Kidney Rs.1,50,000 Rs. 2,00,000 Rs..1,80,000 Rs. 2,40,000
Transplant
Liver Transplant Rs.1,87,500 Rs. 2,50,000 Rs.2,25,000 Rs. 3,00,000
Note:
1. For the above ailments, officers can claim either as per schedule of expenses prescribed or package
charges whenever the treatment is taken under package charges scheme.
2. In case of stentoplasty, cost of medicated stents(s), wires/balloon implanted during surgery may be
reimbursed at the rate of 75% for family members and 100% for officer himself at rates not
exceeding the rates applicable to lowest paying bed of AIIMS, New Delhi in addition to the package
charges indicated above.
3. Liver transplant charges are not reimbursable in cases where damage to the liver has been caused
by alcoholism.
11. Reimbursement of Hospitalisation Expenses incurred on Treatment Abroad.

The procedure to be followed in respect of reimbursement of expenses incurred by the officers and
their families on treatment abroad shall be as below:-
1. As a rule, reimbursement of expenses incurred by officers and their family members on treatment
abroad will not be allowed.
2. In exceptional cases necessitating treatment of a kind yet to be widely established in the country,
officers on medial advice obtained in the manner indicated below, choose to go on their own for
treatment abroad, permission for treatment abroad may be granted by the Board of Directors of the
bank subject to conditions laid down hereinafter and limited to the expenditure that would have
been incurred had such treatment been received in India in a government hospital or a nursing
home specially recognized by the Director General of Health Services of the Government of India.
3. The reimbursement of expenses incurred on air passage for travel abroad in connection with such
treatment will not be reimbursed.
4. Foreign exchange may be released to the officers for the purpose of treatment abroad to the same
extent as is permissible to private citizens.
5. Hospitals and clinics indicated in paragraph 9 below have facility for specialist treatment for which
requests are generally received for treatment abroad and in respect of which treatment facility in
ordinary hospitals are still inadequate. The services provided by these hospitals may be availed of
by the eligible officers. In such cases, reimbursement may be allowed subject to the authority
sanctioning reimbursement being satisfied about reasonableness of the claim.
6. The following ailments have been identified as ailments for which treatment in India is not yet
widely established:
1. Cadaver Kidney Transplant;
2. Old operated by-pass surgery cases (in which the initial operation was done abroad)
needing revascularization;
3. Bone marrow transplant;
4. Operative correction for high myopia cases; and
5. Complex Cyanote – Heart - Lesion and newly born infants suffering from heart diseases.
7. Reserve Bank of India (RBI) will constitute Medical Boards at Mumbai, Delhi, Kolkata and Chennai
and at such centers as may be considered necessary for the purpose of recommending whether an
employee would be covered under the Scheme. The annual cost incurred on meeting of the Board
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by way of sitting fees, etc., shall be shared on an annual basis by such of the banks which avail
of the services of the Medical Boards of examining cases of their officers needing treatment abroad,
in a manner as may be decided by the RBI. The Medical Board should make a specific
recommendation and also give reasons for recommending treatment abroad. The Medical Board
will submit its report to RBI, which in turn, could pass it on to the concerned bank.
8.For the purpose of reimbursement, as envisaged in the scheme, the schedule of charges as
applicable for private ward treatment at the All India Institute of Medical Sciences, New Delhi
enforced from time to time, should be adopted.
9.The following institutions have been identified as having facilities for specialized treatment:
(a) Bypass Coronary Surgery :
1.. Southern Railways Headquarters Hospital, Perambur, Chennai
2. Christian Medical College and Hospital, Vellore
3. K.E.M. Hospital, Mumbai
4. Jaslok Hospital, Mumbai
5. Bombay Hospital, Mumbai
6. Kasturba Hospital, Bhopal
7. Sree Chitra Tirunal Institute of Medical Sciences and Technology, Trivandrum
(b) Kidney Transplant :
1. Christian Medical college & Hospital, Vellore
2. All India Institute of Medical Sciences, New Delhi
3. Post Graduate Institute, Chandigarh
4. Jaslok Hospitla, Mumbai
(c) Blood Cancer :
1. Tata Memorial Hospital, Mumbai
2. Cancer Institute, Adyar, Chennai
(d) Complicated Heart Surgery Cases :
1. Southern Railway Headquarters Hospital, Perambur, Chennai
2. Christian Medical College & Hospital, Vellore
3. K.E.M. Hospital, Mumbai
4. All India Institute of Medical Sciences, New Delhi.
5. Bombay Hospital Mumbai.
6. G.B. Pant Hospital, New Delhi
7. Sree Chitra Tirnual Institute of Medical Sciences and Technology, Trivandrum
8. Post Graduate Institute, Chandigarh
9. S.S.K.M. Hospital, Kolkata 10. Samaritan Hospital, Alwaye (Kerala)
11..Kasturba Hospital, Bhopal (BHEL) 12.N.W. Wadia Institute of Cardiology, Pune
Annexure I
SCHEDULE FOR REIMBURSEMENT OF CHARGES INCURRED BY OFFICERS FPR PATHOLOGY ETC.
INVESTIGATIONS.

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members members
1 2 3 4
URINE EXAMINATION
Urine Routine 38 50 45 60
Urine for Albumin 38 50 45 60
Urine for 17 338 450 405 540
Ketosterods
Urine Culture 108 144 130 173
Urine for Column 108 144 130 173
Count Test
Sensitivity Test 141 188 169 225
Urine for Acid 98 131 119 158
Fast Bacilli ( T B
Culture)
Urine Bile 38 50 45 60
Pigment and Salt
Urine 38 50 45 60
Urobiloinogen
Urine Occult 38 50 45 60
Blood
Urine Total 75 100 90 120
Proteins
Urine Sodium 75 100 90 120
Urine Chloride 75 100 90 120
Bence Jones 47 63 56 75
Protein
Stool Examination
Stool Routine( 38 50 45 60
Stool)
Stool Occult 38 50 45 60
Blood
HEAMTOLOGY – Examination Blood
1 2 3 4
Blood Count with Indices(Hb, TLC, DLC) 66 88 79 105
Blood Count without Indices(Hb, TLC, 61 81 74 98
DLC)
RBC and Hb with indices 66 88 79 105
RBC and Hb without Indices 52 69 62 83
Total WBC and Differential Count 52 69 62 83
(TC/DC)
1 2 3 4
Blood Smears for parasites for MP etc. 38 50 45 60
Peripheral smear examination 42 56 51 68
Blood for Microfilaria 94 125 113 150
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Platelet Count 66 88 79 105
Bleeding and Coagulation Time (BT CT) 61 82 73 98
Clot Retraction Time 61 82 73 98
ProthrombinTime 70 94 85 113
Erythrocytes Sedimentation Rate 28 38 34 45
(Westergren’s method)
Sedimentation Rate (Both Methods) 28 38 34 45
ESR
Hb, TLC, DLC, ESR 80 106 96 128
Blood Culture 150 200 180 240
Clot Culture 150 200 180 240
Glucose Phosphate Dehydrogenase (G 141 188 169 225
&PD)
Reticulocyte Count 42 56 51 68
Absolute Eosinophil Count 38 50 45 60
Packed Cell Volume (PCV) 38 50 45 60
R.B.C. Fragility Test 66 88 79 105
L.E. Cell 90 119 107 143
Haemogram 80 107 96 128
Bone Marrow Smear Examination 193 257 231 308
Partial Thromboplastin 127 169 152 203
BLOOD BANK
Coomb’s Test direct (for coating 141 188 169 225
antibodies)
Coomb’s Test (for complete and 188 250 225 300
incomplete indirect antibodies)
Blood Grouping and Rh Factor only (not 61 81 73 98
for matching) for Non-maternity Cases
Blood Transfusion per Bottle and 338 450 405 540
Donor’s fees (including Pathologist’s
attendance and cross-matching)
Packed Cell Preparation 239 319 287 383
BIO-CHEMISTRY
Blood Urea/Calcium/Phosphorus/ 94 125 113 150
Phosphatase/Sodium/Potassium each
Blood Urea Nitrogen 94 125 113 150
Urea Clearance Test 170 213 191 255
Creatinine Clearance Test 170 213 191 255
Serum Proteins or Plasma Proteins 94 125 113 150
Serum Protein Electropheoresis 188 250 225 300
Blood for Fibrinogen 104 138 124 165
Blood for Creatinine 70 94 84 113
1 2 3 4
Blood for Uric Acid 94 125 113 150
Blood Sugar Curve(Glucose Tolerance 263 350 315 420
Test) (GTC or GTT)
CO2 Combining Power of Plasma 122 163 146 195
Blood Cholestral 71 94 84 113
Blood Protein Bound Iodine (PBI) 281 375 338 450
Blood Chlorides (S CL) 94 125 113 150
Serum Sodium (S, Na) 80 106 96 128
Serum Potassium ( SK) 80 106 96 128
Serum Iron (S,Fe) 122 163 146 195
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Serum Iron Studies 206 275 248 330
Serum Calcium (S, Ca) 80 106 96 128
Serum Phosphorous (S, P) 80 106 96 128
Serum Alkaline Phosphatase 71 94 84 113
Serum Acid Phosphatase 127 169 152 203
Serum Glutamic Oxalaic Transaminase 71 94 84 113
(SG OT)
Serum Lipase 122 163 146 195
Serum Glutamic Pyruvic Transaminase 71 94 84 113
(SG PT)
Serum Anylase 183 244 219 293
CPK 295 394 354 473
Glucose 6 Phosphate Dehydrogenase 159 213 191 255
Serum Lactic Dehydrogenase (LDH) 136 181 163 218
Serum Lactic Dehydrogenase With 352 469 422 563
Isoenzyme
SMA 12-2 (14 Blood Chemistry) 586 781 703 938
HISTOPATHOLOGY
Smear Analysis 56 75 68 90
Body Fluids-C.S.F/ Plural/ Ascitic etc. 56 75 68 90
Chemistry, Sugar, Protein etc 159 213 191 225
Malignant Cells 127 169 152 203
BACTERIOCOGY & SEROLOGY
Baucella Agglutination Test* 122 163 146 195
Cold Agglutination Test for Virus 122 163 146 195
Pneumonia
C Reactive Proteins** 127 169 152 203
Paul Buneel Test 141 188 169 225
Serum for R A Test 94 125 113 150
Smear Gram Strain examination 47 63 56 75
Sputum Smear A.F.B. Stain 47 63 56 75
V.D.R.L. 70 94 84 113
Widal Test 70 94 84 113
1 2 3 4
Culture & Sensivity (other specimens) 141 188 169 225
Vibro Cholera Culture 122 163 146 195
Conjunctival Swab for Miscroscopic and 131 175 158 210
Culture Examination
Smear Examination for Micro 89 119 107 143
Organisms
Fluids or Exudates for Malignant Cells 131 175 158 210
* For hospitalized patients only
** For Rheumatic disease to be reimbursed for hospitalized patients.
CHARGES FOR X-RAYS
Fluroscopy Chest 113 150 135 180
Abodmen AP Erect (One Film) 127 169 152 203
Abdomen Lateral View (One Film) 127 169 152 203
Abdomen for Pregnancy 127 169 152 203
Chest PA View (one film) 127 169 152 203
Chest Oblique or Lateral (one film) 127 169 152 203
Mastoids 127 169 152 203
Extremities, Bones and Joints (one film) 127 169 152 203
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Pelvis (One film) 127 169 152 203
Paranasal Sinuses (One film) 127 169 152 203
T.M. Joints (One Film) 127 169 152 203
Abdomen & Pelvis for K.U.B. 211 282 253 338
Skull A.P. & Lateral 211 282 253 338
Spine AP & Lateral 211 282 253 338
Barium Swallow 492 657 591 788
Sinography/Sialography 563 750 675 900
Cystographyt/Urethrography 844 1125 1013 1350
Arthrography 633 844 760 1013
Retrograde Pyelography 703 938 844 1125
Oral or I.V. Cholecystography 703 938 844 1125
Barium Enema 914 1219 1097 1463
Barium Meal Upper or Lower 914 1219 1097 1463
Bronchography 984 1313 1181 1575
I.V. Urography 984 1313 1181 1575
Myelography 1125 1500 1350 1800
Pneumo Encephalography 844 1125 1013 1350
Barium Meal Complete 1125 1500 1350 1800
Cerebral/Femoral Angiography 1336 1781 1603 2138
CT Scan 2344 3125 2813 3750
CT Scan (with contrast) 3750 5000 4500 6000
MRI 4688 6250 5625 7500
MRI (with contrast) 6094 8125 7313 9750
1 2 3 4
ULTRA SONOGRAPY AND ECHOCARDIOGRAPHY
Electro Cardiogram (ECG) 113 150 135 180
Indual Test 131 175 158 210
U C G (Phono-cardiography, Telemetry 647 863 776 1035
C, Cardiac Ex Test, Stress Test)
Echo Cardiography 741 988 889 1185
Cardio Version 478 638 574 765
Ultra Sonography 370 494 444 593
US Guided Biopsy 497 663 596 795
SKIN TEST
Tuberculosis Test (Mantaux) TT of MT 98 131 118 158
Scraping for Fungus 52 69 62 83
Skin Clippingb & smear for leprosy 98 131 118 158
Nasal smear for leprosy 80 106 96 128
LIVER FUNCTION TESTS
Thymol Turbidity Test 84 113 101 135
Cephalin Cholesterol Floculation Test 84 113 101 135
Vanden Berghn Reaction and Icterus 141 188 169 225
Index (Quantitative Bilirubin)
Takata Ara Reaction 94 125 113 150
Bromsulphalein Excretion Test 206 275 248 330
(Excluding Injection charges)
PLEURAL AND PERICARDIAL AND ASCITIC FLUIDS
Pleural Fluid for Routine Examination 131 175 158 210
Pleural Fluid for Cultural Pericardial 131 175 158 210
and Ascitic Fluids
SPUTUM EXAMINATION
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Sputum Routine 84. 113 101. 135
Sputum for Acid Fast Bacilli only 84 113 101. 135
(Sputum AF B)
Sputum for Culture Culture for TB 131 175 158 210
CSF for Diptheria 117 156 141 188
Culture for Diptheria 98 131 118 158
GASTRIC ANALYSIS
Gastric Contents for Routine Analysis – 202 269 242 323
(Gastric Analysis or Fractional Test
Meal)
Sternal Marrow Routine Cytology (Bone 267 356 321 428
Marrow)
Basal Metabolic Rate (BMR) 234 313 281 375
Lung Function Test 234 313 281 375
PSYCHIATRY TEST
ECT 131 175 158 210
CO 2 75 100 90 120
1 2 3 4
Psychology Testing 131 175 158 210
RIA
T3 281 375 338 450
T4 28. 38 34 45
TSH, LH, FSH, Prolactin (for each test) 117 156 141 188
Testosterone 403 538 484 645
Parathyroid 403 538 484 645
Estrogen (Total) 403 538 484 645
ACTH 403 538 484 645
HBsAg BY RIA or EIA 469 625 563 750
FOR SURGICAL INVESTIGATION & TREATMENT OF CANCER
Scopies and Biopsies Chemotherapy 469 625 563 750
Single Drug Therapy per day 938 1250 1125 1500
Multiple Drug Therapy per day 1875 2500 2250 3000
Infusional Chemotheraphy 2813 3750 3375 4500
OPERATION CHARGES
1.SPECIAL OPERATION
Operation Theatre Charges 2813 3750 3375 4500
Anaesthetist’s Charges 2813 3750 3375 4500
Surgeon’s Fees for Operation 9375 12500 11250 15000
(including Fees for Assistants)
2.MAJOR OPERATION
3.MINOR OPERATION
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OXYGEN CHARGES
Oxygen charges shall be reimbursed at the rate of Rs.37.50 per hour subject to maximum of Rs. 375
per day in JMG & MMG and Rs. 45 per hour subject to maximum of Rs. 450 per day for officers in SMG
& TEG
Expenses for dialysis, blood transfusion, Heart valve replacement, implanted items during surgery,
Angiography and pace-maker may be reimbursed at the rate of 75% for family members and 100% for
officer himself. Schedule of charges for the same shall be as per the rates applicable to lowest paying
bed of AIIMS, New Delhi.
Indicative list of Special, Major and Minor operation is appended below.

SPECIAL OPERATIONS
Cardiac including By-Pass Surgery, Brain, Lung and Cancer Operations and Kidney/Liver
Transplantation Operation, Bone Marrow Transplant and Multiple Fractures (Time taken is more than 3
hours).
MAJOR OPRATIONS
Kidney Stone ( including Lithotripsy) , Prostrate, Thyroid, Caesarian Delivery, Gastrectomy,
Hysterectomy, Fractures, Amputations, S P Nailing, Discoidectomy, Retina Detachment, Liver & Gall
Bladder, Plastic Surgery (not for beautification), Cataract (with IOL) , Hernia subject to Bank’s discretion
(Time taken approximately 1 to 3 hours).
MINOR OPERATIONS
D & C, Fissure, Circumsision, Small Hyderocele, Dilatation, Vasectomy, Abccess, Bilat, Hydrocele,
Appendix, Tubectomy, Piles, Fistula, Minor Operations of the Eye, Nose and Ear. Time taken
approximately 60 minutes or less).
Note: Operative interference done using State of the Art medical techniques taking
less than the time indicated as above need not alter the nature of the operation.
FORMAT
PROPOSAL FOR GRANT OF GENERAL BRANCH POWER OF ATTORNEY
PUNJAB NATIONAL BANK____________________________________ OFFICE
sl. Name Father's/Husband
Permanent Residential Address
No. S/Shri* 's Name
1.
2.
3,
4.
5.
6.
7.
S.
9.
10,
Recommendations of RM___________________________________________ Region
Regional Manager
Recommendation of Zonal Manage_________________________________ Zone
Zonal Manager
Recommendations of Chief-HRD
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CHIEF: HR0
Approval of Board of Directors

DIRECTOR
* Information should be filled in Capital Letters.
FORMAT
PNB HOSPITALIZAT10N COIXTRIBUTARY BENEFIT SCHEME FOR OFFICERS
Enrolment Form for Fresh Members
Enrolment No. Folio No.
(For Office Use Only)
The Chief Personnel.
H.R.D. Division H.O.,
New Delhi
Reg.: PNB HOSPITALISATION CONTRIBUTORY BENEFIT SCHEME FOR OFFICERS
Please enroll me as a member to the above scheme to which I hereby opt. I have read rules and
regulations of the same and agree to abide by them as may be modified from time to time. I
understand that my this option is irrevocable.
Particulars of the Officer

1. Name (in full) _______________________________ Date of Birth_______________
2. Father's / Husband's Name________________________________________________
3. Residential Address ______________________________________________________

_______________________________________________________
4. Place of work (in full)

5. Previous Membership No. (applicable only in ewe where the previous
membership had been cancelled)
6. Particulars :-
Sl. No. Name Relationship Dale of birth Whether Married
DECLARATION :
1. I declare that there is no recovery due from me on account of default in timely payment of subscription in the
past
2. I declare mat the contents herein are true to the best of my knowledge and belief.
3 I hereby agree to inform you of any changes in my family and place of work as and when they may occur.
4. I hereby authorise the Bank to deduct the amount of subscription in terms of the rules of the scheme
circulated from time to lime from my salary. This letter of authority is irrevocable.
Place: Signature of Officer

Date: Designation
BRANCH MANAGER'S CERTIFICATE
This is to certify that the standing instructions of Shri _____________________________
officer at ours has been noted in Standing instructions and Salary Deduction Register and will be noted
in LPC at the time of transfer.
BRANCH MANAGER (SEAL)

SCHEME FOR PAYMENT OF EXGRATIA (LUMP SUM AMOUNT) IN LIEU OF APPONTMENT ON
COMPASSIONATE GROUNDS
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( HRD CIRCULAR NO 235 DT 7.01.2005)
 Date of Effect: 29.10.2004
 Eligibility: Employee dying in harness (other than due to injury while performing official duty)
Employee dying due to injury sustained while performing official duty within or outside office premises
(excluding travel from residence to place of work and back), iii) Employees dying while performing official duty
within or outside the office premises due to dacoity / robbery / terrorist attack and Employees seeking
premature retirement due to incapacitation before reaching the age of 55 years
 Calculation of Ex-gratia Amount : Ex-gratia may be granted to the family of the employee in the manner and
subject to the ceilings specified below, if the monthly income of the family from all sources is less than 60% of
the last drawn salary (net of taxes) of the employee:
Terminal Benefits (PF/Gratuity/Leave encashment/Others) Less Liabilities (Loans etc) = Net corpus of terminal
benefits. Then take all type of investments already made in Deposits/ NSCs, PPF, LIC policies etc, Movable and
Immovable properties owned. Now take the total of all type of monthly income ( Monthly interest at the Bank’s
maximum term deposit interest rate on the net corpus of terminal benefits, monthly income from investments,
monthly income from movable and immovable property, monthly income of dependent family members and
any other monthly income). If the total monthly income of the family is less than 60% of the last drawn gross
salary (next of taxes) of the employee, ex-gratia amount as under will be payable. It will be @ 60% of the last
drawn salary (net of taxes) for each month of remaining service of the employee ( ie upto the age of
superannuation) at the time of his death/incapacitation subject to cadre-wise ceiling
Cadre wise ceiling on ex-gratia amount payable will be as follows:
Category Maximum Amount
 Officers Rs. 8 lac
 Clerical Staff Rs. 7 lac
 Sub Staff Rs. 6 lac
FORMAT FOR EX-GRATIA:
PAYMENT OF EX-CRATIA AMOUNT IN THE CASE OF EMPLOYEES WHO DIE WHILE IN SERVICE OF THE
BANK
The cases may be forwarded through Regional / Zonal Manager to HRD Division, Head Office, New Delhi. The
Exgratia proposal should be submitted in the following proforma:
•1. Name of the deceased employee
2. Designation
3. Place of Posting
4.Date of Birth
5.Date of Joining the Bank
6. Date of Death
7. Length of Service
8. No. of Dependents
9. Has any application been received for employment on
compassionate grounds ?
10. Whether any departmental action pertaining to fraud
was pending against the employee at the time of his death ? :
No application is necessary from 'he legal heirs of the deceased employee for forwarding the proposal to
concerned Regional/ Zonal Office.
Circular No. 499 dated 04/12/2008 à Scheme for providing medical Aid to the pre 01.01.1986 retirees/their
spouses, who are receiving Ex Gratia payment from the Bank :: A sum of Rs.2,500/- per annum (during a
financial year) is to be paid as Medical Aid to the Pre 01.01.1986 retirees/their spouses, who are receiving
ex-gratia payment from the Bank.
Circular No. 501 dated 08/12/2008 à Acceptance of Gifts by Officers :: A casual meal, lift or other
social hospitality shall not be deemed to be a gift; an officer employee may also accept gifts from his
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personal friends having no official dealings with him but he shall make a report to the
competent authority if the value of such gifts exceeds Rs.200/-.
Circular No. 500 dated 05/12/2008 à Withdrawal of Sabbatical Leave Scheme :: Sabbatical Leave Scheme
as circulated vide PD Circular No.1756 dated 29.9.2000 and as amended vide HRD Circular No.141 dated
28.3.2003 is hereby withdrawn with immediate effect
Filing of Returns of Assets & Liabilities as on 31.03.2009
(from 01.04.2008 to 31.03.2009)
under PNB Officer Employees’ (Conduct) Regulations,
1977
In terms of Clause 20 of Punjab National Bank Officer Employees’
(Conduct) Regulations, 1977, (here-in-after referred to as Regulations) all
officers are required to file their Returns of Assets & Liabilities. in the
prescribed proforma.
2. Clause 20(2) of the Regulations lays down that every officer employee
shall every year submit a Return of his movable, immovable and valuable
property including liquid assets like shares, debentures as on 31st March of
that year to the Bank before the 30th day of June of that year.
3. In terms of Clause 20(3) of the Regulations, no officer employee shall
except with the previous knowledge of the competent authority acquire or
dispose of any immovable property by lease, mortgage, purchase, sale, gift or
otherwise either in his own name or in the name of any member of his family :
Provided that the previous sanction of the competent authority shall be
obtained by the officer employee if any such transaction is:
With a person having official dealings with the officer employee;
Otherwise than through a regular or reputed dealer.
4. Further, in terms of Clause 20(4) of the Regulations, every officer
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employee shall report to the competent authority every transaction concerning
movable property owned or held by him, either in his own name or in the name
of a member of his family, if the value of such property exceeds Rs.25,000/-.
Provided that the previous sanction of the competent authority shall be
obtained if any such transaction is:
With a person having official dealing with the officer employee; or
Otherwise than through a regular or reputed dealer.
5. All officers are required to submit intimation with regard to transactions
in shares, securities, debentures or mutual fund schemes etc., on the
Annexure-I, to their respective controlling authorities, if the total transactions
in sale, purchase or both in shares, securities, debentures, mutual funds etc.
exceed Rs.25,000/- at any time during the financial year, as and when the
same take place.
6. However, those newly appointed/promoted officers who have not yet filed
their first Return of assets & liabilities should first submit the same, complete
in all respects, in the prescribed proforma (PNB 817) as on the date of their
appointment / promotion as officer and subsequently they should submit the
said Return along with the intimation as mentioned in previous paragraph as
on 31st March every year in HRMS.
7. Clarifications
It has been observed that some of the officer employees have
filed/submitted their Return as on 31.03.2008 without giving complete
details in regard to both immovable and movable properties including
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267
liquid assets like shares, debentures etc.
Many officers have entered/ saved their return in HRMS, but have not
submitted the same on Annexure Page of the Return for marking their
attendance in HRMS.
It may be clarified here that in view of Clause 20(2) of the regulations,
as mentioned above, it is incumbent upon every officer employee to
file/submit the complete Return of his movable, immovable and
valuable property including liquid assets like shares, debentures as on
31st March of every year.
7.1 It is further advised that:-
As of now all branches of the Bank have been migrated to CBS
network, hence all the officers should file their returns of Assets &
Liabilities as on 31.03.2009 in PNB PARIVAR (HRMS) by using the
link “Assets & Liabilities” available under “Employee Self Service”
and also to print the same for submission to the competent
authority in physical form after appending their signatures on each
page.
Now access to PNB PARIVAR (HRMS) is also available at:-
www.pnbnet.net.in through internet.
10.192.11.90 through Finacle network
In case of variation in assets and / or liabilities over previous year, such
variations be explained. Source of liquidating the liability / funding of
assets be stated wherever applicable.
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Details of permission for sale / purchase of immovable / movable
properties should be quoted wherever it is required as per captioned
Regulations.
8. Return for the period from 01.04.2008 to 31.03.2009 has become due on
01.04.2009. All officers are, therefore, required to file their Returns in the
physical form also with the respective authorities mentioned hereunder: -
All officers up to MMG Scale-III working in the branches and in the Circle
Offices will file their Returns with their respective Circle Heads.
All officers up to MMG Scale-III in the Head Office will file their Returns
with their respective Chief Managers.
All officers in Senior Management Grade and Top Executive Grade will
file their Returns with the Chief Vigilance Officer, Vigilance
Department, HO, New Delhi.
All officers up to MMG-III on deputation outside PNB are required to file
their Return with their office of deputation and officers in Scale IV and
above will file their Return with the Chief Vigilance Officer, Vigilance
Department, HO, New Delhi.
9. Circle Head / Chief Manager (HO Divisions) must ensure:
That all the officers while filling particulars in the performance appraisal
form for the year should categorically state that they have filed the
aforesaid Return in HRMS.
That at the time of considering an officer for promotion, the concerned
officer has filed the aforesaid Returns for the previous years, as well as
the current year. In case the concerned officer has not filed the Returns
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for the previous year(s) or the current year, he should be asked to bring
such Return(s) while appearing for the interview for promotion.
However, this is without prejudice to the right of the bank for initiation of
disciplinary proceedings against the officer employee for non-submission of the
Return.
10. It is the responsibility of Circle Head / Chief Manager (HO Divisions) to
ensure that the requisite Returns from all the officers (including on deputation
outside PNB) are not only received/filed in HRMS in time but are also
scrutinized carefully in HRMS particularly in the case of officers against whom
there are complaints of corruption or who are suspected to be of doubtful
integrity. These Returns should be scrutinized with reference to their known
sources of income for effective action as under:
Annual property Returns and intimations by the officers of doubtful
integrity about purchase and disposal of movable and immovable
property should be more carefully checked.
If Returns / intimations are scrutinized properly and carefully, persons
of doubtful integrity can be located and thereafter a watch can be kept
on their activities. They can also be shifted from the sensitive posts.
If on scrutiny some adverse features are noticed, the matter should be referred
to Disciplinary Authority, for appropriate action.
11. Circle Head / Chief Manager (HO Divisions) must ensure that:
Assets & Liabilities Returns are received from all officers up to Scale III
including officers on deputation outside PNB; and
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20% of the Returns have been scrutinized as per Govt. guidelines.
However, scrutiny of returns should be done in such a manner that no
return remains unscrutinised within a reasonable period of 3 / 5 years.
12. Circle Heads/Chief Managers (HO Divisions) should ensure filing of the
returns in HRMS and scrutiny up to the prescribed percentage in HRMS
positively by 15.07.2009 and send confirmation to this effect to Chief Vigilance
Officer positively by 31.07.2009 on the proforma enclosed (Annexure-I).
13. Complete navigation for filing of returns in HRMS by the officers has
already been enclosed with the HRDD Circular No. 390 dated 11.04.2007.
14. Attention of all the officers is again invited to Clause 24 of the
Punjab National Bank Officer Employees’ (Conduct) Regulations, 1977 that
breach of any of the provisions of the above Regulations shall be deemed
to constitute misconduct, punishable under the Punjab National Bank
Officer Employees’ (Discipline & Appeal) Regulations, 1977.
BO _____________________
FORMAT FOR RELEASE OF HRA ON CAPITAL COST BASIS TO THE OFFICERS
1. NAME OF THE OFFICER
2. a) DESIGNATION
a) SCALE
3. PRESENT PLACE OF POSTING

4. STATUS OF THE BRANCH
5. REGION
6. ESTIMATED COST OF THE BUILDING
( As per the estimate submitted to
the Authority at the time of availment
of HBL )
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271
7. LOAN TAKEN FROM THE BANK AS HBL
( Copy of sanction letter to be enclosed )
8. ADDITIONAL AMOUNT INVESTED IN THE
HOUSE, IF ANY ( This should be as per
PD Cir. No. 1533 dtd.24/02/96 )
9. BASIC PAY ( As on the date of application)
10. HRA PAYABLE TO AREA WHERE BRANCH IS
SITUATED
11. DATE WHEN THE BUILDING/FLAT HAS BEEN
PUT INTO USE.
SIGNATURE OF THE OFFICER

Recommended that HRA to be Released
on Capital cost basis With effect from__________________
REGIONAL MANAGER
For Zonal Office
Capital cost of the building :
Rental valuation of the building / flat :
FORMAT FOR CLAIMING CONVEYANCE EXPENDITURE REIMBURSEMENT

RO/BO: _________________
Date:___________________
The SRM/CM/Sr. Manager/Manager

RO/BO: ____________________
Reg:Reimbursement of conveyance expenses to the officer staff who have own a Vehicle.
This is to certify that I have incurred a sum of Rs.____________ (Rupees

_________________________________________________) being the cost of _________ litres of Petrol for the
month of _______________________ as being the local conveyance expenses of attending various official
duties.
Kindly reimburse the same.

______________________________
(Signature)
Name:
Designation:
************************************************************************
FORMAT FOR CLAIMING REIMBURSEMENT OF NEWSPAPER EXPENSES
RO/BO: _________________
Date:___________________
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272
The SRM/CM/Sr. Manager/Manager
RO/BO: ____________________
Reg: Claim for Reimbursement of Newspaper Expenses.
Name of the officer :

Designation/Scale :
Month for which reimbursement is claimed :
Name of the Newspaper purchased :
Amount Paid :
Certified that the above expenses have been actually incurred by me. The relative bill/cash memo
received from the Newspaper supplier is enclosed.
Please reimburse.
Signature of the Officer

FORMAT FOR CLAIMING COMPENSATION FOR ATTENDING OFICE ON SUNDAYS/ HOLIDAYS
The SRM/CM/Sr. Manager, Manager,
RO / BO_______________________.
Respected Sir,
With due regards, I want to inform you that I have attended office on
___________________________________________ , the Sunday / holiday in connection with
_________________________________ .
Please reimburse me an amount of Rs. _________________ ( Rupees ____________________ only ) as per rules
and oblige.
Thanking you,
Yours faithfully,
Signature Of the Officer

Name:
Designation:
*************************************************************************
FORMAT FOR CLAIMING COMPENSATION FOR LATE SITTING
The SRM/CM/Sr. Manager, Manager,

RO / BO_______________________.
Respected Sir,
With due regards, I want to inform you that I had to continue my duties up to __________
_____________________________on __________________________________________ respectively in connection with
_________________________________ .
I have incurred an amount of Rs. _________________ ( Rupees ____________________ only ) for those days.
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Please reimburse me as per rules and oblige.
Thanking you,
Yours faithfully,
Signature Of the Officer

Name:
Designation:
Reg: Scheme for providing Incentive to Staff members for qualifying

courses offered by the Indian Institute of Banking & Finance.
AS PER HRD CIR 419 DATED 03.09.07
The Bank is presently providing certain incentives to officers for qualifying some
specified courses offered by the Indian Institute of Banking and Finance (IIBF) and
guidelines in this regard have been circulated by the Bank from time to time.
Over the years however, there has been substantial upward revision in the fee for
some of the courses offered by IIBF. Further, some courses for which incentives are
presently being provided by the Bank are no longer being offered by IIBF. On the other
hand, many new courses have been introduced by IIBF during the recent past with a
view to keep pace with the rapid transformation taking place in the Banking sector
and to provide the much needed educational support to the Bank employees in such a
scenario.
In the light of above and with a view to encourage staff members to undertake further
studies in Banking and related areas and to enable the Bank to have a cadre of
knowledge officials in various fields of financial activity, it has been decided to revise
the scheme for offering incentive to staff members for qualifying courses offered by
IIBF.
Accordingly, the salient features of the revised scheme along with various
terms/conditions applicable are as follows:
1. A one-time reimbursement of course fee (amounts as mentioned in the table

below) for the courses mentioned in the following table below will be made by
the Bank on submission of pass certificate by the candidate and such
reimbursement of fee will stand revised as and when the fee is revised by IIBF.
Further, a one-time cash incentive (amount as mentioned in the table below)
will be offered to the candidate for passing each of the following courses
mentioned in the table below:
S. Reimburseme Cash
No Course/Examination nt of Fee (in Incentive
. Rs.) (in Rs.)
Diploma in Treasury,
1. 21,000 10,000
Investment & Risk Mgmt *
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274
D Diploma in International
2. Banking & & Finance/ 7,500 4,000
Banking Technology
Post Graduate Diploma in
3. 10,000 5,000
Financial Advising
4. Certificate in Trade Finance 2,000 1,000
Certificate Information
5. 2,000 1,000
System Banker (CeISB)
6. Certificate in AML & KYC 1,000 1,000
Bank Oriented Paper in

7. 100 300
Hindi
*includes a mandatory e-learning package of 150 hrs
2. All Officers and Clerical staff members who are members of IIBF will be eligible
to receive the aforesaid incentive (reimbursement of course fee & cash
incentive) for all the courses mentioned in the table above. However,
employees in subordinate cadre who are members of the Institute will be
eligible to receive incentive (course fee reimbursement and cash incentive) for
passing the course mentioned at point no. 7 in the table above – ‘Bank Oriented
Paper in Hindi’.
3. The candidate will be allowed to apply for one course at a time.
4. In respect of courses mentioned at point no.s 1, 2 & 3 in the table above

(Diploma in Treasury, Investment & Risk Management, Diploma in International
Banking & Finance/Banking Technology, PG Diploma in Financial Advising), the
qualifying Officer/Clerical employee will become eligible to receive the one-time
course fee reimbursement and cash incentive as mentioned above only when
he executes a bond agreeing to serve the Bank for a minimum period of 3 years
from the date of receiving the cash incentive. In the event the Officer/Clerical
employee leaves the Bank’s service before such date, he will have to refund to
the Bank the entire amount of relevant course fee and cash incentive.
5. In respect of courses mentioned at point no.s 1, 2 & 3 in the table above
(Diploma in Treasury, Investment & Risk Management, Diploma in International
Banking & Finance/Banking Technology, PG Diploma in Financial Advising), the
one-time course fee reimbursement and cash incentive will be given by the
Bank only when the candidate passes the said course(s) in maximum 3
attempts or within a period of 5 years from the date of application, whichever is
earlier.
6. An Officer/Clerical staff member who has passed any of the course(s)

mentioned vide point no.s 1-6 in the table above, will become eligible to receive
incentive under the scheme (course fee reimbursement & cash incentive) only
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275
when he gives an undertaking stating that he will have no objection
in his posting by the Bank (in the acquired qualification area) at a point of need.
7. The General Managers(Zone)/Zonal Managers may keep in mind the above

mentioned specialized qualifications acquired by the staff members while taking
decisions regarding posting/placements so that the knowledge gained by the
staff members in such specialized areas is put to optimum use by the Bank.
Such staff members may also be considered for intensive training in the
specialized areas of Credit Management, Foreign Exchange, Financial Services,
Marketing etc. However, it is emphasized that while making such placements no
deviation from the existing rules/guidelines on transfer and postings should be
made.
8. The Competent Authority for reimbursement of course fee and provision of cash
incentive for passing any of the courses mentioned in the table above will be
General Manager(Zone)/Zonal Manager in respect of staff members posted in
Zones. For staff members posted in HO Divisions, the Competent Authority for
the purpose will be GM-HRD, HO, New Delhi.
The above guidelines will have prospective effect, i.e. the same will be applicable to
all such staff members who successfully complete any of the aforementioned courses
offered by the Institute on or after the date of issuance of this Circular.
All concerned are advised to take note of the above for meticulous compliance.
ORRIIGENDUM & SPACE FOR AMMENDMENT
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SPACE FOR AMENDMENT
276

Ammended Service Conditions of Officers

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Ammended Service Conditions of Officers

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CONTENTS

SERVICE CONDITIONS OF OFFICERS

Guidelines for crossing Efficiency Bar

(c) STAGNATION INCREMENT

(d) CAllB INCREMENT AND PROFESSIONAL QUALIFICATION PAY

(ii) On and from 1.11.1994 Professional Qualification Allowance or

ALARY REVISION OF OFFICERS – FITMENT ON PROMOTION FROM

AS PER HRD CIR NO.385 DATED 30.03.2007

he guidelines with regard to fitment of officers on promotion

We are in receipt of certain modifications from the Indian

In the row +1 (First Stagnation Increment), the words

Table A: Promotion from JMG Scale I to MMG Scale II:

In the row +2 (Second Stagnation Increment), the figure

Table F: Promotion from TEG Scale VI to TEG Scale VII:

In the row of stage no. 4, the words ‘Anniversary date of

Fitment Chart on Promotion for Officers Promoted

from One scale to another on or after 1.11.2002

A. Promotion from JMG Scale I to MMG Scale II:

Stag Pay in JMG Pay in MMG Date of Increment on

B. Promotion from MMG Scale II to MMG Scale III:

Stag Pay in MMG Pay in MMG Date of Increment on

C. Promotion from MMG Scale III to SMG Scale IV:

D. Promotion from SMG Scale IV to SMG Scale V:

E. Promotion from SMG Scale V to TEG Scale VI:

F. Promotion from TEG Scale VI to TEG Scale VII:

Stag Pay in TEG Pay in TEG

Procedure for Fitment of pay of officers on

1. At the time of fitment of an officer on promotion to the

(i) If the stagnation at the maximum of the scale is

(ii) If the stagnation at the maximum of the scale

2. If the stagnation at the maximum of the scale is for 2

Note: The purpose of the above exercise is to

3. Thereafter, one increment shall be notionally added in

4. After such fitment in the higher scale of pay one or two

If, however, no increments are available in the scale, or

5. Normally, where an officer is promoted from one scale

Provided further that if an officer who is in Scale I, II or

6. In the case of officer in Scale I and II promoted after

The fixation of pay on promotion in respect of non-CAIIB

It shall be noted that in terms of the amended Regulation

(b) In case of production of rent receipt, HRA payable is actual rent

Municipal Taxes + 12% of Capital Cost of the house, including Cost of

4. CITY COMPENSATORY ALLOWANCE

(i) Place in Area 1 and in the State 4% of Rs.540/-p.m.

6. FIXED PERSONAL PAY

Increment D.A. as on Total FPP payable where bank's

RATE OF PAYMENT OF FIXED PERSONAL PAY ON

7. MEDICAL AID (w.e.f 01.02.2004)

(i) Place with altitude of 1000 2% of pay subject to a maximum of

11. MID ACADEMIC YEAR TRANSFER ALLOWANCE

12. DEPUTATION ALLOWANCE

On and from 01.06.2005, if an officer is deputed to serve outside the Bank,

As per HRD cir.no.541 dated 18.04.2009

4. It has also been decided to permit payment of additional

1. The Incumbents In-charge posted in Branches shall be entitled

(i) Core Deposits

1. The Incumbents In-charge of Branches having achieved

2. An Incumbent In charge on transfer from a Branch, which has

5. The Circle Head shall be the competent authority to

C.SUBSCRIPTION TO BANKER'S CLUB

C. HRA ON CAPITAL COST BASIS (Format is annexed)

The facility is also available to those officers who have purchased

a) The facility of allowing HRA on capital cost basis shall be available to