Chapter 1 1.0 Introduction Information technology is any field that involves computer technology.

This includes hardware maintenance, software development, networking solutions and technical support. Modern businesses all over the world rely on computers to function and maintain high standards of efficiency and customer service. Without IT professionals, companies would not have qualified professionals to help maintain the technological elements inherent to their daily needs. One of the main reasons so many business have turned to the IT world for their professional needs is the sheer speed at which computers and related technologies can process information. Email is a perfect example, as it eliminates the need to wait several days for a packet of documents to reach a client or business associate. Worldwide communications used to occur primarily through postal delivery. In this chapter we will introduce the focused on basic methods of Procurement for goods; construction, machine, etc. open tendering and request the proposals etc. and their key methods, secondly look at the consideration that govern the choice procurement method and how reflected In procurement. The researcher will discuss about how Information Technology helps the government in preparing their Procurement annually. The group will use the power of IT to find a way on how the City Procurement Department will serve the people at its best. 1.1 Project Overview The local government unit its a provide development plan for the local government projects to develop. All departments are an in charge its one a procurement department. To bidding all uses to suppliers for developing, the goods and services machine etc for the development center. The allocation of resources among different functions reflects both the particular goals that government wanted to attain and the relative priorities assigned to each goal. The representative of the department did not take any chance for any interview that we cannot ask for the exact answer that we might need in order to create a system that may fit for them. But this problem cannot be a bias for the team to attain its goal. The researchers make sure that the system will fulfill all the needs of the department as you read this documentation; you will learn how the team does its best to make the City Material Management Procurement System.

1.2 The Problem Domain 1.2.1 Statement of the Problem (It should be a bullet type format) The specific problems they are encountered. Knowing this part will give the group such an each individual are living with their different aspects in their life. Encountering different problems, but it helps accommodate them how will they give solution for their common problems. Likewise, the group conducted a study about Local Government Unit which focuses on Material Management and Procurement System. In additional, the group made a research about what are the general and idea on how they can develop/organize a system that is more sufficient.To develop the current system of LGU is a convert to LAN to ease the work of in BAC for proposal the bids of anything, if that LAN based can have the post the proposal of bids to all contact of bidders. 1.3 Objectives of the Project (It should be based on the Statement of the Problem and based on the following: a. Current relevant institutionalgaps The local government unit are many project for the city, the one involve is procurement department. This department is a incharge for the catach of the supplier for developing the project. b. Improvements/enhancements to the current running systems; and All coming researcher objectives is a improve and developed a current system from manual to automated system, for fastest transactions process of anything inside the system.

c. Requests by users/clientele for systems development initiative) The user /client requesting to develop existing system will lessen their work and fastest way for not going back to manual system.

1.4 Significance and Scope of the Project (It should be a bullet type format when it comes to scope) The following are the scope of the proposed Material Management and Procurement System: Allocation of bidding among different development sectors/projects. Maintenance Commands (ADD, EDIT, VIEW, ACTIVE ,DEACTIVE, PRINT, SEARCH). Procurement procedure.

1.5

Documentation

of

Existence

and

Seriousness

of

the

Problem

1.5.1 Documentation of current system/s The current system of Quezon City Hall that we gathering a some data or information to become processes in fastest way of using or applying advanced technology to be more effective if we implement our system.

1.5.2 Problem/s identified with the existing systems The problem of system is typographical and delay documents.

1.5.3 Process models of existing systemscontributing to the problem Some data is not appropriate stored in right arrangement of date and name.

1.5.4 Data models of these existing systems The Flow chart shows the relation of existing system process at Quezon City Hall in updating of bidding.
Receiving of Documents

Completeness

Return to End User

Item & specification evaluation

Completeness

Return to End User

PROCUREMENT PROCESS Public mode

Scheduling and preparation for bidding

Alternative mode Prior resolution to use alternative mode Prepare Quotation for bidder

Post qualification for winning bidder Abstract as read and Calculated Resolution of award

Post Qualification for winning bidder Abstract as read and Calculated Resolution award

Contract & award notice for bidder

Contract & award notice for bidder

Forwarded to Accounting Department to Pay

1.6 Review of Existing Alternatives (This part should be able to present the following in not more than 600 words) The existing system copes with the problem by alternation of employees because of small number of employees to handle the workloads. Because of modernization of our generation, there are lots of changes especially when it comes to technology. Because of this, many companies are buying systems which will improve their business process and business transactions that will work less the same time, making the process fast. The proponents are proposing and develop a procurement system of Quezon City Hall to improve their business process and transaction. 1.6.1 Description of how users/clientelecurrently cope with the problem.

Handle the problem with double check the data of all bidders coming our company.

1.6.2 Assess the best available resourcesfor addressing the problem. The best resources is the client of involve in the procurement of Quezon City hall because her said limited information of the procurement process because the confidential.

1.6.3 Describe how you propose to take advantage of existing and current best practices in your project.

The advantage of developed system is less effort of work. In fast way to analyze the system for how to create this project Work, then will give more information for all transaction of the system to be implemented.