1. While job description contains the main characteristics of the job, job specification
is the outline of personnel qualification regarded as essential to .perform the job.
2. Job description describes in full about the job while job specification describes
person's ability and qualifications required to perform the job.
3. Job description is the standard of job while job specification is the reflection of the
ideal person required to do the job.
Edwin B. Flippo: "The first and immediate product of the job analysis is the job
description. As its title indicates, this document is basically descriptive in nature and
constitutes a record of existing and pertinent job facts."
1. Proper job title: The job title should be short, definite and suggestive of the nature
of the job. The desirable qualities of job-holder should be clear from the title so that
every job should be distinguished from one another.
2. Job summary: The findings of the job analysis should be summarized so that all
the necessary facts may be incorporated in paragraphs to make it convenient to identify
the job. Primary, secondary and job other duties to be performed on the job should clearly
be indicated separately.
6. Required machines, tools and materials: The machines, tools, equipment and
materials required in the performance of each job should also be included in job
description to indicate the nature and complexity of the job and help devising the training
programmes.
10. Mention of policies: The policies for the job-holder should be mentioned in the
job description.
1. Job descriptions do not perfectly reflect the job. They seek to differentiate it
from other jobs and set its outer limits
2. Jobs tend to be dynamic, not static, and a job description can quickly go out
of date. Therefore, jobs should be constantly revised and kept up-to-date.
The job description helps in preparing specification for each job. So it is a product of
job analysis. It is a statement of maximum acceptable human qualities necessary to
perform job satisfactorily. It is a written record of the physical, mental, social,
psychological and behavioral characteristics which a person should possess in order to
perform the job effectively.
.
Contents of a Job Specification
Both job description and job specification are interrelated as well as important tool in
the job study they are important by products of job analysis. Both serve as a basis for
scientific selection, promotion, training and development programs. A job description is
the standard description of the job while a job specification is the main specification. Job
description tells what it to be done and what is the nature of job; on the other hand, job
specification tells us what qualities are needed in the prospective job holder.
JS FOR AN OPERATOR
Physical reqmt. Good health, muscular energy
education Minimum 8th standard
Work experience Not essential, but a history of work performed in similar capacity is desirable.
aptitude Should have the ability to learn