DECEMBER 16, 2013

Project Proposal
Upgrading IIS
Team B

PROJECT PROPOSAL TEMPLATE VERSION 1.0

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Table of Contents
Executive Summary ..................................................................................................................2
1. 0 Revision History..................................................................................................................3
2.0 Project Overview..................................................................................................................4
3.0 Solution Strategy..................................................................................................................7
4.0 Solution Scope ....................................................................................................................9
5.0 FINANCIALS .......................................................................................................................19
6.0 PROJECT CONDITIONS.....................................................................................................20
7.0 PROJECT CLOSE OUT.......................................................................................................21
8.0 PROJECT ORGANIZATION................................................................................................22
9.0 COMMUNICATION..............................................................................................................23
10.0 SIGNATURES....................................................................................................................24
11.0 APPENDIX.........................................................................................................................25
REFERENCES...........................................................................................................................26

[NAME OF BUSINESS CASE]

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Executive Summary
Executive Summary:
IIS is an international company that will benefit from the consolidation of networks in three major locations which
are London, Shanghai, and Dallas. They have been in business for 17 years and are continuing to expand. The
current network has essentially been pieced together with a mix of different vendors and standards. There are
many advantages to fully upgrading the current system, such as increasing productivity and efficiency, reducing
cost, and securing the integrity of the business needs. With all new equipment, the system will be more
manageable, reliable, compatible and user friendly.
IIS requires secure, private communications externally as well as internally, with a growing need for security so
the company can easily share information between sites. Operating costs will significantly decrease and time will
be saved due to more efficient equipment. Communications will be improved amongst staff and customers. One
of the savings will come from a VoIP phone system eliminating the need for a PBX or the PSTN. Next, the
implementation of an in-house email system will help secure confidential communications both internally and
externally. The email system will come about through Microsoft Exchange Server with Outlook.
The recommended solution for the WAN connection will be IPSec/VPN over Internet with a secondary
connection for redundancy utilizing Frame-Relay with Point-to-Point Protocol (PPP). This solution will allow for a
secure tunnel for voice and data transfer between sites along with a backup connection for authentication of
Frame-Relay PVCs (Permanent Virtual Circuit) as the failover solution. This type of circuit establishes a physical
connection between two sites eliminating the need to set up a connection.
Risks involved with this project are security risks involved with setting up the new network and consideration of
highly sensitive data and information within the time frame allotted (6 Months). Email is another point of concern
regarding risks for this project, as communications between sites needs to be confidential and secure of
breaches. Other risks will include:
Project Management inefficient
Delays resources, personnel
Backup power supply
Insufficient training
Lack of support

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Section

1. 0 Revision History

Provide as much detail as possible. Individual component grades will be

calculated based on the provided information in the revision history.
Revision
4.1

Date

Author

12-9
12-9
12-9
12-12
12-13
12-14,12-15

Chad
Bobby
Ryan
Chad
Ryan
Bobby

12-14
12-15
12-15
12-15

Chad
Ryan
Chad
Jodi

PROJECT PROPOSAL [PROJECT NAME]

Description
2.1, 2.2
3.2, 3.4, 4.1
4.1
4.1
4.1 (LAN and WAN requirements thru Redundancy)2.3, 3.3,
4.5,11.3
4.1
4.1, 4.2
5.2, 5.3
4.2, 4.3, 4.4

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Section

2.0 Project Overview

2.1 Project Overview

Established in 1996, Intelligent Imaging Solutions (IIS) has been a pioneer in geographic positioning and
information systems. With the Thinking Navigator product line, IIS has provided real-time satellite imagery for
both commercial and defense division contracts.
IISs Commercial Division shares designing and engineering ventures between their Dallas and Shanghai
locations. In the Dallas location, IIS is primarily focused on the building and testing of prototypes, whereas
Shanghai is their primary location for manufacturing.
IISs Defense Division, which is located in Fairfax VA, works primarily with the defense department's Military
Security Agency (MSA) designing Top Secret contracts.
The business reason behind this massive upgrade is to consolidate three separate facilities into one location,
which will include a communications center, manufacturing facility, and warehouse. With the go-ahead for
designing a completely new infrastructure, IIS is adamant about ensuring the new networks confidentiality,
integrity, and availability.
Along with the consolidation of three locations and new infrastructure, IIS has locations in both London and
Shanghai that need to be accessible and compatible with the new implementations taking place here in Dallas.
IIS believes that taking the steps needed to create a centralized corporate system will ensure higher efficiency
and productivity, which will allow for better customer support and company profit

2.2 Project Description

The challenges that are faced by IIS in moving forward with this project are to implement a full upgrade to the
new facilities within a 6 month time period. This upgrade will include a complete installation of new equipment,
wiring, and connectivity options for WAN and ISP, which are both secure and cost effective along with an inhouse email system to secure communications going in and out of IIS.
The email system will become an in-house managed system through Microsoft Exchange Server with Outlook for
a more secure form of communication between users on site and off.
The project will include a backup WAN connection for failures in the first connection. The first connection will run
an IPSec/VPN over Internet to allow for a secure tunneling medium for communications and transfer of data
between Dallas, the Fairfax division, and the London and Shanghai branches. The second link will run FrameRelay with Point-to-Point protocol between sites utilizing PAP and CHAP for authentication means. This will
increase the availability between sites and create a secure, redundant, and confidential connection with ample
bandwidth.
The Dallas headquarters will utilize and address VLANs between departments such as:

Administration (10.1.24.0/21)

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Sales (10.1.28.0/22)

Marketing (10.1.16.0/21)

Human Resources (10.1.8.0/21)

Engineering (10.1.0.0/21)

VoIP (10.1.32.0/23)

Mgmt&Native (10.1.34.0/23)

Along with coordinating the VLANs to allow communication between branches through route configuration (subinterfaces) the remote users and sites will utilize IPSec/VPN over Internet for a secure tunnel to communicate
through.
In the past there has been a mix of technologies that the network had to accommodate to function properly. This
mix included Windows, Mac, and Linux. The new infrastructure needs to be compatible with a cross platform of
systems if needed.
With an upgrade of this magnitude it is evident that an overhaul of the phone system must also be included in the
project. The new system will incorporate a VoIP system managed by Cisco Agent Desktop software running
through the server farm. In conjunction with new Cisco 6900 IP phones the VoIP system will bring down costs
that are generally associated with a traditional PBX system with the PSTN.
The benefit behind such a move will increase productivity and efficiency by centralizing a headquarters,
warehouse and prototype manufacturing facility under one roof. Next, the upgrade will include a more secure
and robust WAN connection between IIS headquarters and their branch divisions in Fairfax, London and
Shanghai.
The proposed alternatives in this business case will address the new Corporate Office in Dallas, the Defense
Division in Fairfax, a support and distribution center in London, and the manufacturing division in Shanghai.
The customer contacts at IIS will be Jay Susich (CEO) and Faye Moore (CFO). Team B has been put in charge
of responsibilities for the network improvements and upgrade. Team members include:
Team Leader Bobby Delee
Lead Support - Chad Covington, Ryan Daniels and Jodi Edwards

2.3 Chosen Solution

The chosen solutions for the IIS upgrade are:
Install and configure new infrastructure at new consolidated Dallas Headquarters
Secure WAN connection between the Dallas Headquarters and the branch sites located in Fairfax,
London and Shanghai. The proposed connection will be over IPSec/VPN to ensure an encrypted and
secure method of communication exchange between sites. As a backup, IIS will continue using FrameRelay but with PPP (Point-to-Point Protocol) for secure authentications between communications,
utilizing PAP and CHAP authentication methods.
Internal phone system will now run VoIP for multimedia capability, mobility for telecommuters, lower
costs,and ease of maintenance.
Microsoft Exchange server with Outlook will manage all email communications between Dallas
Headquarters and branch site

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Section

3.0 Solution Strategy

3.1 Project Definition and Kick-off

Team B will work closely with IIS personnel during this time to review the technical, cost and schedule baselines
of the project. The project requirements will be reviewed with IIS to ensure all aspects of the project are covered
in Team Bs scope. Points of contact will be finalized, a preliminary schedule will be discussed, and project team
member roles and responsibilities will be discussed.

3.2 Business Needs

There are several business needs that IIS needs addressed from this project. IIS needs a uniform connection to
WAN, which will allow for increased network bandwidth and availability. The network needs to be future proof
and capable of handling voice traffic. IIS needs to have a very secure network that will allow users in the remote
offices to have access to the network through VPN. Ultimately IIS wants to create an atmosphere where
information can be shared from one site to another without the fear of losing its confidentiality, integrity, or
availability. To help with communication, IIS needs to implement a common communications infrastructure such
as a corporate wide email system that uses Microsoft Exchange. IIS needs to improve employee efficiency,
productivity, and morale which can be accomplished by consolidating the offices to one building and bringing in
newer faster equipment.

3.3 Solution Overview

Team B proposes the following general solution(s) to meet the criteria given by IIS
.
The first proposed solution for the new network is a VoIP phone system. When compared to the PSTN and PBX
systems, VoIP has more flexibility and functionality by allowing for one medium to run the network. By
converging the network, management can be centralized and more focused. With the VoIP system connected to
the same servers as the data center, in-house IT technicians can manage with ease and mobility is increased by
utilizing mobile phone applications to connect to the servers that the organization is using, which allows for more
flexibility and control of communications both internally and externally. The benefits associated with a VoIP
network are:

Low costs

Maintenance- one network to maintain ( voice, video and data)

Multimedia capabilities all in one messaging, voice, Internet, video

Mobility

The second proposed solution for IIS is to implement secure WAN connection thru IPSec/VPN with a secondary
backup run over Frame Relay with PPP.
Since IIS is in need of a secure line of communications between their branches in Fairfax, London and Shanghai
and the Dallas Headquarters. The use of IPSec?VPN over Internet connection will allow secure tunnel with
encryption for the transfer of data. In the event of a failure, a secondary dedicated lease line will run over Frame
Relay with PPP for authentication between sites. Authentication will take place with PAP and CHAP
authentication methods.
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The third solution proposed for IIS is to implement an in-house email system configured for Microsoft Exchange
Server with Outlook for a secure means of inhouse communications with a secure external connection.

3.4 Organizational Benefits

Tangible benefits:
Lower operating costs by consolidating to one building
Savings from using new and more efficient equipment
Elimination of duplicate networking equipment by consolidating to one building
End user productivity gains
Increased services/customers from a more efficient and productive environment
Avoidance of downtime by implementing redundancy
Avoidance of future upgrade costs by planning for future growth
Intangible benefits:
Increased efficiency by consolidating to one building
Improved communication among staff with a corporate email system
Improved communication with customers by using VoIP phones with call management software
Ability to share information without the fear of losing its confidentiality, integrity, or availability because of
a secure high performance network
Increase in employee moral
Increased customer satisfaction
Enhanced ability to meet business goals

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4.0 Solution Scope

4.1 Solution Details

Team B will provide installation, configuration, pre and post installation testing, and training for IIS at Dallas. Details of
the project are as follows:
Network details
LAN and WAN requirements
LAN requirements for the Dallas Headquarters will include:
Dell i660 desktops for all user
Microsoft Office 2010 for all users
Secure connection between users and Server Farm
100 Mbps or better connectivity throughout network
Secure wireless network:
o (WPA2 Enterprise with RADIUS server)
o Cisco 2500 WLAN Controller
o Aironet 3600 AP arrays
Secure communications between sites (IPsec/VPN)
Configure VLANs for:
o Sales
o Marketing
o Human Resources
o Engineering
o Administration
Install and configure Microsoft Exchange Server with Outlook
Install and configure VoIP:
o Cisco 6900 IP phones for all users
o VoIP servers
o Cisco Desktop Agent
Install and configure:
o Cisco 2600XM Routers
o Cisco Catalyst 2960 POE switches
o Cisco Catalyst 3560 Layer 3 Switches

LAN requirements for remote offices will include:

Upgrade routing and switching equipment to meet new demands
Install new cabling to meet new requirements
Upgrade WAN connection to meet a minimum of 50 Mbps between sites
Upgrade phone system to VoIP
Convert to new email system (Microsoft Exchange with Outlook)
Secure communication between sites using IPSec/VPN

WAN requirements for Dallas Headquarters will include:

100 Mbps minimum for data communication
200 Mbps minimum for Internet connection with IPSec/VPN
Backup WAN connection will run Frame Relay with PPP

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WAN requirements for Branch Offices will include:

50 Mbps minimum connection between sites
Secure communication medium ( IPSec/VPN)
Backup WAN connection will run Frame Relay with PPP

Networking cables
Network cabling and connections for the Dallas Headquarters will include:
Category 6 cabling will be used for:
o End user devices
o VoIP
o Video
o Wireless APs
o Switching equipment
Category 6 cabling between between switches and routers for trunks
Plenum rated Category 6 for installation in plenum space
Category 6 Riser cabling between floors/wiring closets
Multimode fiber optic cabling will be installed between backbone connections and wiring closets/ server
farm
Single mode fiber optic will be recommended between sites
RJ-45 connections/connectors will be used in network cabling and wall jacks
ST Multimode connectors will be used for fiber connections
Network Hardware
Network hardware for the Dallas Headquarters installation will include:
Cisco Catalyst 2960 POE switches (27)
Cisco Catalyst 3560 layer 3 switches (3)
Cisco 2600XM Router (1)
Cisco 2500 WLAN controller (1)
Cisco Aironet 3600 Series AP (10)
Cisco 6900 Series IP Phones (1103 + 25 spare)
Dell Inspiron 660 desktops (1103 + 25 spare) (chosen due to requirement needed and cost)
Printers (24) 8 per floor
Fax machines (3) 1 per floor
Cabling ( 100m-10m-1m Cat6, Multimode Fiber as needed)
Servers
o DNS
o DHCP
o Microsoft Exchange
o RADIUS
o Web
o Application
o Database
Switch and Server Racks
UPS (Uninterrupted Power Supply)
Connectivity LAN-to-LAN
Connectivity between LANs will administered through VLANs through Cisco Catalyst 2960 POE switches and
Cisco 2600XM router between sites.

Network Services
Network
services
administered
through
a client-server architecture at the application layer and above for
data
Network
communications
serviceswill
thatbe
and
will
storage.
administer will
include:
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10

Microsoft Exchange Server with Outlook

DNS
DHCP
Printing services
VoIP
Web
SNMP (Simple Network Management Protocol)
File sharing services
Wireless network services
IM (Instant Messaging services)

Network Replications
Network replication will occur with a database management system, utilizing a master/slave relationship, with
synchronous replication/ disk mirroring between sites for redundancy.
Cisco Equipment
Cisco equipment which will be utilized throughout network will include:
Cisco Catalyst 2960 POE switches
Cisco Catalyst 3560 layer 3 switches
Cisco 2600XM Router
Cisco 2500 WLAN controller
Cisco Aironet 3600 Series AP
Cisco 6900 Series IP Phones
Name Resolution
DNS along with DHCP will be run and configured through the Windows 2008 Server as a Domain Controller
(DC). Second server will be configured also for DNS and DHCP for addressing internal users and for
redundancy.

IP Network Schemes

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11

IP Subnet Implementations
IP Address Assignments DHCP or Static
IP addressing will take place through a DHCP server running NAT and will use both Dynamic and Static
addressing
Computers, Servers, Laptops, PDAs and Printers
Computers,
laptops
and PDAs
will
be assigned
dynamic static
Ip addresses
throughsoa that
DHCP
running
NAT
for
unchanged
outside
connection.Servers
for
administrative
and
purposes.
printers
will be assigned
IP addresses,
theyserver
remain
constant
and
Disk Space
Current Data storage for Dallas site at 15 terabytes, will increase to 30
Current Data storage for each branch office at 5 terabytes, will increase to 10
Fault Tolerance
Fault tolerance
for networkArray
will beofhandled
with different
measures.
RAID (Redundant
Independent
Disks) Data
storage will be mirrored on a RAID-6 system, which
will include a second parity scheme distributed across 5 disks to offer high fault and drive-failure
tolerance
Backup WAN
Spanning Tree will be configured on switches to eliminate loops and broken links for redundancy
Backup power supply
UPS (Uninterrupted Power Supply)
Configure graceful shutdowns
Supply backup devices
o switches
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o
o
o
o
o

IP phones
routers
desktops
access points
cabling

Redundancy
Redundancy in the switching of data and communications will be achieved withstar topology:
access layerlayer
distribution
core layer
STP (Spanning Tree Protocol)

File Structure
Layout
(locations
network
shares
and We
howwill
they
are made
to the
client)
Major
shares will
all be
located of
in major
the main
offices
in Dallas.
have
sharesavailable
with proper
security setup for each department.
Group
We
willPolicies
use a single password policy requiring 6 minimum characters, a capital letter and a
number or special character. We will also be implementing an account lockout policy after 5
failed
attempts with invalid credentials. Passwords will be reset every 90 days and not allowed to use
the most previous two passwords.
Active
ActiveDirectory
Directorywill
Layout
be kept simple to start and kept in the main offices located in Dallas.
Integrations Solutions
Drive
DriveLetter
LetterMappings
Mappingscan be made using the first letter of the main departments.
E- Engineering A- Administration H- Human Resources S- Sales M- Marketing
Object
Permissions
We
will implement
administrators of each share (managers or head of departments) and be
assigning users to appropriate shares with the principle of least privilege.
We
File
will
Permissions
have shares on a file server and use the principle of least privilege to ensure
data is protected.
Domain
Policies
We
will use
a single password policy requiring 6 minimum characters, a capital letter and a
number or special character. We will also be implementing an account lockout policy after 5
failed
attempts with invalid credentials. Passwords will be reset every 90 days and not allowed to use
the most previous two passwords.
We willStandards
Group
be setting up groups to assign users into based off of departments and certain
permissions. We will have an administrator, HR, Engineer, Sales, Marketing, and IT groups.
Each one will also have a sub group for lower level users who will have read only access as
well.
Username
We
will use aStandards
first initial, middle initial, last initial 001, 002, etc. (clc001, clc002, etc)
Computer Name Standards
Computer naming scheme will be based on the department the machine is located in. (HR,
Admin, IT, Sales, etc.) Abbreviating the department followed by -001 , -002, etc
We will use
Account
Policies
a single password policy requiring 6 minimum characters, a capital letter and a
number or special character. We will also be implementing an account lockout policy after 5
failed
attempts with invalid credentials. Passwords will be reset every 90 days and not allowed to use
the most previous two passwords.
Routing/ Switching
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9 Cisco Catalyst 2960 POE switches-3 per floor

3 Cisco Catalyst 3560 Layer 3 switches - 1 per floor
1 Cisco 2600 XM Router - WAN connection
1 Aironet 3600 Series AP- 10 pack for WLAN
Backup
strategy
The
network
will use a backup WAN in case of a failure of the IPsec/VPN connection. The
backup connection will run Frame-Relay with Point-to-Point protocol between sites utilizing PAP
and CHAP for authentication means. Having both IPsec/VPN and Frame Relay with PPP as a
backup will increase the availability between sites and create a secure, redundant, and
confidential connection with ample bandwidth.
Firewall
The
network will contain a firewall with DMZ setup to better protect the LAN. The firewall will sit
between the Dallas LAN and an IPsec/VPN edge router for connecting remote sites. The firewall
will be re-used from the previous network configuration so no additional equipment costs will be
incurred.
Virtualization is used with the virtual local area network (VLAN) that each department is
separated into. It is also used with the virtual private network (VPN) that creates a secure
tunneled connection between Dallas and the remote sites.
The security
Intrusion
Prevention/Detection
of the network willSystem
include both an intrusion detection system (IDS) and an intrusion
prevention system (IPS). The IDS will be used as a passive monitoring tool that will detect and
alert the administrator when suspicious activity or patterns are found that may signal an attack.
The IPS will function similar to the IDS with one key difference which is the ability to actually
prevent the attacks rather than just notifying of them. The IPS can be placed on the perimeter to
help further protect from attackers getting into the network. The IDS can be placed inside the
firewall to monitor internal traffic for suspicious activity and provide alerts.
Configuration
(if needed)
Frame Relay will
be used only
as a backup WAN solution in the event that the IPsec/VPN were
to fail. It will be based off the point to point protocol and will use PAP (Password Authentication
Protocol) and CHAP (Challenge Handshake Authentication Protocol). It will allow for the
continuation of a secure and confidential connection with ample bandwidth between the Dallas
headquarters and remote locations in the event of the IPsec/VPN connection failing.
Software
Some
additional software will be purchased to be used along with the preinstalled software
included with the Windows operating system on the new Dell i660 computers being purchased.
The software includes Microsoft Exchange Server, Microsoft Office, and Cisco Agent Desktop.
Microsoft Exchange server will be used as an email server to configure and manage the new inhouse email system. Microsoft Office will include Outlook which will be used as the email client
for the exchange server. Office will also include other applications needed for normal business
such as, Word, Excel, and PowerPoint. The Cisco Agent Desktop software will be used with the
new Cisco 6900 IP phones to allow for call management.
Security Deployments/
Concerns
is very important
as the Defense Division in Fairfax, VA works primarily with the
defense department's Military Security Agency (MSA) designing Top Secret contracts. A strong
secure network is needed and will be developed using IPsec VPN, a firewall with DMZ, intrusion
detection system, and intrusion prevention system. PAP and CHAP will be used for security in
the backup WAN connection based off frame relay with PPP. Security concerns include the risk
of a breach to the network even though it has strong security and not getting the high level of
security set up within the six month time frame.
The new
Email
System
in-house
and email
Standards
system will be ran off of a Microsoft Exchange server. Desktops will
have Outlook installed to use as the email client for the exchange server. Using this setup,
secure communication can be established between all users at the Dallas headquarters as well
as the remote offices. This email system will also allow for mobility as users with smartphones
will be able to sync their email account to their cell phones.
Engineering will be required to implement and maintain the various software systems
Software engineering
used in the network such as Windows, Microsoft Exchange, Microsoft Office, and Cisco Agent
Desktop.
Wireless
A
wireless network will provide greater mobility and security throughout the network and will
allow access for the warehouse and manufacturing center. Users will be able to freely move
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about the building without being restricted to their desk. Users can take advantage of using their
laptops, tablets and PDAs with a secure connection. The wireless network will be made up
using a Cisco 2500 WLAN controller and 10 Aironet 3600 Series APs. It will use an 802.11n or
greater standard to achieve maximum performance. All Dell i660 desktop computers will have
built in wireless capability as well if needed.
VoIP/Telephony
Services
A
VoIP phone system
will be used as it is the best option when comparing it to traditional phone
systems such as PSTN and PBX. When compared to the PSTN and PBX systems, VoIP has
more flexibility and functionality by allowing for one medium to run the network. By combining, or
converging the network, management can be centralized and more focused when its now one
network instead of many. This means that the business doesnt have to wait for the telephone
company to make repairs any more. With the VoIP system connected to the same servers as the
data center, in-house IT technicians can manage with ease. Mobility is increased by utilizing
mobile phone applications to connect to the servers that the organization is using, which allows
for more flexibility and control of communications both internally and externally.
The benefits associated with a VoIP network are:

Low costs

Maintenance- one network to maintain (voice, video and data)

Multimedia capabilities all in one messaging, voice, Internet, video

Mobility
The strategy
VPN
Strategyfor VPN is to use a connection that will be carried via IPSec/VPN over the Internet
to allow for a secure tunnel connection between the Dallas headquarters and the branch sites.
The VPN connection will be configured and established using VPN software installed on the
users computer. As a backup plan in the event that the VPN connection fails, an alternative
connection using Frame Relay with PPP and authentication through PAP and CHAP will be
used.
WAN Router
routers configurations
will need to be configured to support IPsec/VPN to create the secure tunneled
connection between Dallas and the other branches. Frame Relay with PPP will also need to be
configured for the backup WAN link.
VLANs
The
network will use VLANs to identify and separate each department into its own virtual
network. With VLANs, devices in different physical locations can still be part of the same VLAN.
It will add security by only allowing those in the VLAN to communicate with each other and it will
increase performance by being able to contain the broadcast traffic. The Cisco switches will be
used to implement and manage the VLANs. The different departments that will be in their own
VLAN include:
Administration (10.1.24.0/21) VLAN 10
Sales (10.1.28.0/22) VLAN 20
Marketing (10.1.16.0/21) VLAN 30
Human Resources (10.1.8.0/21) VLAN 40
Engineering (10.1.0.0/21) VLAN 50
Voice (10.1.32.0/23) VLAN 55
Mgmt&Native (10.1.34.0/16) VLAN 99
ISP internet service will be through a local ISP called Charter Business. They are able to provide
The
the speeds needed to meet the network requirements and offer multi-location service to support
remote offices.
Backup
Servers in the network will be configured with RAID. Each server will have multiple hard drives to
make up the array and if one fails the data will still be preserved because of the RAID setup.
In order to
Disaster
Recovery
minimize the effects on the business during a disaster there are backup solutions in
place to help keep the network up and running or for recovering information. We have a backup
WAN connection in case the original fails. We also have servers setup with RAID so we will
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always have a backup of data in the event of a hard drive failure. Having these backup plans will
help reduce the effect on the business if a disaster were to occur.

4.2 Testing before installation

[INSERT TEAM NAME HERE] will conduct offline testing, according to the following schedule, prior to installing the
system.
Test Detail
Test all network cabling to make sure its working before installation
Make sure all equipment is powering on and functioning properly before installation

Proposed Date
week1
Week 1

4.3 Installation details

Team B will install the hardware and software listed in the budget as follows:
Installation Detail

Proposed Date

Dallas Headquarters switches and phone systems, servers, cabling, UPS

Dallas Headquarters servers and phone equipment
Dallas Headquarters peripherals, desktops, software, end user devices
Set up Group Policy and Active Directory, Map Drives, Domain Policies, File Permissions, Set User
Name and Computer Name Standard
Intrusion Prevention/Detection System, wireless and VoIP system

4.4 Post-Installation Testing details

[INSERT TEAM NAME HERE] will conduct online testing, according to the following schedule, after installing the
system.
Test Detail
WAN Router configuration and VLAN set ups
Test WAN connections between all sites and access points
Set up backup strategies, set fire walls, virtualization- disaster recovery

Proposed Date

4.5 Network Documentation details

Team B will provide IIS personnel with the following network documentation upon completion of this project:
Logical Network Diagram (updated)

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Address Listing

Hardware Inventory
o In Use
Cisco Catalyst 2960 POE switches (27)
Cisco Catalyst 3560 layer 3 switches (3)
Cisco 2600XM Router (1)

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Cisco 2500 WLAN controller (1)

Cisco Aironet 3600 Series AP (10)
Cisco 6900 Series IP Phones (1150)
Dell Inspiron 660 desktops (1150)
o

Available in storage
Cisco 6900 Series IP Phones(25)
Dell Inspiron 660 desktops(25)

4.6 Training details

Team B will train IIS personnel on maintenance, troubleshooting, and configuration. Training will be scheduled
to meet both the teams and clients scheduling limitations. The following training documents will be
provided:
Custom Training Manual
Other
The proposed training plan is:
Topic

PROJECT PROPOSAL [PROJECT NAME]

Customer

Date

Time

Location

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18

Section

5.0 FINANCIALS

5.1 Customer Budgetary Guidelines

[List here what the limits are for acquisition of materials. How much money is available, what must be solicited by
donation, etc.]

5.2 Materials
[This needs to include all materials needed to complete the chosen project and how that material will be obtained
from inventory, purchased, or donated. Only those items purchased will go against the money available Install, config,
training, travel needs to be broken down for hourly rates and justified
Number of personnel, number of days, cost per day, etc needs to be explained
ROI
Software cost details
Operating cost details
Cost from your consulting service, outside vendors, and overall maintenance/support needs to be included.
Discounts needs to be explained ]
Item Manufacturer, Model, and Specs.

Quantity
Required
1150

Donation /
Inventory /
Purchase
Purchase

Value /
Expected
Cost
$690,000

Desktop - Dell Inspiron 660-i3 Processor 3.4 GHZ- 4

GB RAM-1 TB HD-Windows 7 Professional - 20 inch
monitor
Microsoft Office 2010 Professional
Cisco Aironet 3600 802.11 a/g/n Access Poin
Cisco 6900 Series IP Phone
Cisco 2500 WLAN Controlle
Cisco Catalyst 2960 POE 48 port Switch
Cisco Catalyst 3560 Layer 3 Switch
Cisco 2600XM Router
Printers
Fax Machines
Cabling - Cat6 cable with fiber backbone

1150
10
1150
1
9
3
1
24
3

Purchase
Purchase
Purchase
Purchase
Purchase
Purchase
Purchase
Inventory
Inventory

$161,000
$9,870
$138,000
$1,000
$13,500
$8,100
$600

$16,000

5.3 Summary Project Budget

Hardware
Software
Installation labor
Configuration labor
Training labor

$ 861,270
$ 161,000
$ 30,000
$ 20,000
$ 10,000

Total

$1,082,270

PROJECT PROPOSAL [PROJECT NAME]

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Section

6.0 PROJECT CONDITIONS

EXCLUSIONS / CLARIFICATIONS / ASSUMPTIONS

1. The DeVry Senior Project Team, Team B is responsible for completion of this project as detailed in this agreement.
All team members listed in section 9.0 share this responsibility regardless of their standing as students.
2. The project must be completed no later than [Insert Last Date of Week 8] for Sr. Project credit, although all students
in team B accept the individual responsibility of completing all project details if they remain at that time. Failure to
complete the project in a timely manner or to adhere to the original scope of the project may subject the students to
failure of the Senior Project course.
3. [Add other items as necessary.]

PROJECT PROPOSAL [PROJECT NAME]

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20

Section

7.0 PROJECT CLOSE OUT

An internal post project review will be held to determine what areas of improvement have been identified during the
project and make sure that positives will be repeated in future projects.
A customer post project review will be held on 12/15/2013] at [meeting location] to discuss aspects of our performance
and provide Team B an opportunity to get customer feedback for areas of improvement.

PROJECT PROPOSAL [PROJECT NAME]

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21

Section

8.0 PROJECT ORGANIZATION

Client:

Intelligent Imaging Systems: Instructor Name Chief Executive Grader (CEG)

Direct Phone: (555) 555 5555
E-mail address:
Team:
Team B: Bobby Delee Team Lead
Direct Phone: (555) 555 5555
E-mail address:
Team B: Chad Covington Lead Support
Direct Phone: (555) 555 5555
E-mail address:
Team B: Ryan Daniels

Lead Support

Direct Phone: (555) 555 5555

E-mail address:
Team B: Jodi Edwards Lead Support
Direct Phone: (555) 555 5555
E-mail address:

PROJECT PROPOSAL [PROJECT NAME]

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Section

9.0 COMMUNICATION

Weekly Status Reports will be issued to cover outstanding issues and the status of the project.
Bobby Delee will serve as Team B designated single point of contact.
Bill Baig will serve as IIS point of contact for the project.
Team B suggests all communication relating to this project be conveyed via email and, if possible,
any additional team members be copied to ensure that everyone involved is working with the most
current information.

PROJECT PROPOSAL [PROJECT NAME]

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23

Section

10

10.0 SIGNATURES

Client:
Bill Baig
Clients Representative Printed Name Here
Intelligent Imaging Solutions (IIS)
12-15-2013
Dat

Team:
Bobby Delee
Team Member 1s Printed Name Here
Ryan Daniels
Team Member 2s Printed Name Here
Chad Covington
Team Member 3s Printed Name Here
Jodi Edwards
Team Member 4s Printed Name Here

12-15-2013
Date

PROJECT PROPOSAL [PROJECT NAME]

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24

Section

11

11.0 APPENDIX

11.1 Project Schedule in Gantt Chart Format [detailed, clear, and concise project milestones]

PROJECT PROPOSAL [PROJECT NAME]

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25

REFERENCES

PROJECT PROPOSAL [PROJECT NAME]

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26