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Making Powerpoint Presentations In most business, electronic presentations are now the technology of choice.

Accuracy and simplicity are keys to effective visuals. Creating Effective Slides Develop the message and text for each slide first, then move on to graphics and special effects. Writing Readable Content Use slide text to emphasize key points, not to convey the entire message. o Limit each slide to one thought, concept or idea o Limit the content to about 40 words o Write short bulleted phrases o Use Sentences only to share quotations Modifying Graphics for Slides (Charts , graphs, tables and other visual elements o Reduce the detail. Eliminate anything that is not essential to the message. Show only key numbers on a chart. o Avoid Repetition Avoid repetition of labels in charts

o Shorten numbers Round off the numbers and then label o Limit data Line graphs looks busy with more than two or three lines, bar charts looks crowded with more than five or six bars, and tables are difficult to read with too many rows and columns. o Highlight Key Points Use arrorws, boldface type and color to direct your audience. o Adjust the size and Design Modify the size of the graphic to accommodate the size of a slide. Use colors that stand out from the slides background, and choose a font thats clear to read. Selecting the Design Elements To desiugn effective slides, you need to consider six principles of effective design o Consistency o Contrast o Balance o Emphasis o Convention

o Simplicity Color Color is a critical design element. Color can increase the willingness to read, eg. Contrasting color increases readability. Background Designs and ArtWork A good background should stay in the background not compete with the foreground. Fonts and Type Styles Avoid Script or Decorative Fonts Limit your fonts to one or two. Avoid all capitalized words and phrases Allow extra white spaces between line of text. Be consistent with fonts, type styles , colors and sizes. Design Consistency