Unit 2: Master Data

1 FI: Accounts Payable

SAP-ERP
Accounts Payable
Version 1.0

Unit 2: Master Data
Unit 2: Master Data
2 FI: Accounts Payable
Course Agenda
Unit 1: Introduction
Unit 2: Master Data
Unit 3: Invoice and Credit Note Processing
Unit 4: Payments
Unit 5: Inquiries
Unit 6: Reporting

Unit 2: Master Data
3 FI: Accounts Payable
Unit Objectives
At the completion of this unit, you will be able to:
Describe the structure of the vendor master record
Describe the data maintained in a vendor master record
Display a vendor master record
Display block status



Unit 2: Master Data
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Transaction Codes
Company Code Views
Display Vendor Master Record FK03
Display Block Status FK05
Company Code and Purchasing Views Centrally
Create Vendor Master Record XK01
Change Vendor Master Record XK02
Display Vendor Master Record XK03
Display Block Status XK05
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Key Terms
Account Group
General Data
Company Code/Accounting Data
Purchasing Data
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The Account Group controls:

The screen layout which is the field that must be populated
and the fields that are optional
Automatic generation of Vendor Number


Account Groups
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Structure of the Vendor Master Data Record
The Vendor Master Data Record consists of:
General Data - is data that applies to all Company
Codes such as vendor address and telephone numbers.
Company Code/Accounting Data - is information specific
to accounting such as payment transaction data and the
number of the Reconciliation Account.
Purchasing Data - is information relevant to purchasing,
such as contact persons and terms of delivery.

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Vendor Master Record Screen (FK01)
Account
Group
Account
Group
Company
Code
Purchasing
Organization
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Vendor Master Record Screen (cont.)
Each section consists of several tabs with different fields.
General Data Section consists of:
Address Details
Control Data Details
Payment Transaction Details
Company Code/Accounting Section consists of:
Accounting Information
Payment Transaction Details
Withholding Tax Details
Unit 2: Master Data
10 FI: Accounts Payable
Vendor Master Record Screen (cont.)
Purchasing Data
Partner Functions
Vendors are Company Code specific.
A company code segment is required to make a vendor
payment
A Purchasing Organization segment is required to issue
a Purchase Order for each vendor.

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Vendor Master Record Screen (FK03)
Information is held
under these sections
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General Data Address Data Section (FK03)
Forward to next tab
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Payment Transaction Tab (FK03)
Review Vendor Bank Information
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Create, Change and Display Vendor Data
When creating a Vendor Master Record:
It is possible to copy the details from an existing vendor to a
new vendor by copying with reference.
Copy with
reference
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15 FI: Accounts Payable
Create, Change and Display Vendor Data
(cont.)
It is possible to establish from the system, which user
made any changes and when and what was changed
through transaction XK04.
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Block/Unblock a Vendor Master Record
Prevents Purchase Orders from being issued to a
vendor.
The block is set at Company Code and Purchasing
Organization level.
Types of Block:
Posting Block Not possible to post a finance entry onto
the vendor account.
Purchasing Block Not possible to create a Purchase
Requisition or Purchase Order for the vendor.

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Initial SAP Screen to block a Vendor (FK05)
Block is set
at this level
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Possible Block Types (FK05)
A checked box indicates that
the account is blocked
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Quality Block Available Options Include (XK05)
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Display block information from Vendor
Master
Display block information from
the Vendor Master Record
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Unit Recap
Structure
Data Maintained
Create, Change and Display
Display block
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Questions and Answers