SERIAL CIRCULAR NO.148/2001 Circular Letter No. P (R) Copy of Board's

SERIAL CIRCULAR NO.
148/2001
Circular letter No. P(R)
Copy of Board's letter No.E(W)2000/ED1/Master Circular/17 dated 25.6.2001 is forwarded for

information, guidance and necessary action. Board's letter dated 21.12.90 quoted therein was
circulated as Master Circular No.17/90 under letter No.P®464/MC dated 22.3.91.
Copy of Board's letter E(W)2000/ED1 Master Circular/17 dated 25.6.2001.
Sub: Assistance to Railway employees for education of their children.

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Reference Board's letter No.E(W)90/ED-1/Master Circular dated 21.12.90 which Master

Circular No.17 on "Educational Assistance" to the children of Railway employees was issued which
contained salient features and instructions issued by Board in the matter from time to time. Since then,
a number of instructions on this subject have been issued in the form of Supplementary Circulars to
the Master Circular. It has now been decided by the Ministry of Railways to consolidate these
instructions and issue a revised and updated version of the Master Circular as under, for information
and guidance of all concerned.
1. Children's Educational Assistance, Reimbursement of Tution Fee and Hostel Subsidy.
Application on:
(1) These orders shall apply to Railway servants including those on deputation to the Railways
whose pay is debitable to Railway Revenues but shall not apply to:
(a) Persons in casual or daily rated or adhoc or part-time employment;

(b) persons paid from contingencies;
(c) persons employed on contract except where the contract provides otherwise; and
(d) India based Railway staff serving in Missions abroad and receiving educational assistance
under the Indian Foreign Service (Pay Leave, Compensatory Allowance and other conditions
of service) Rules,1961
(2) These orders shall also apply to Railway Servants on deputation to State Governments or on
foreign service, provided necessary provision in regard to the drawal of educational
assistance under these orders from such State Government or foreign employers is expressly
made in the terms of deputation or foreign service.
2. Definitions:
In these orders, unless the context otherwise requires:-
(a) 'Child' means a child of a Railway servant and includes a step-child and an adopted child, who
is wholly dependent on the Railway Servant;
(b) 'Railway' means the Zonal Railway Administrations on open lines, Production Units including
other organisations set up directly under the administrative control of the Ministry of Railways
(Railway Board);
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(c) 'Head of Office' means a gazetted officer declared as such under rule 4 of the Delegation of
Financial powers Rules,1978 and includes such other authdority or person whom the
competent authority may, by order, specify as Head of Office;
(d) 'Higher Secondary or Senior Secondary Classes' mean classes XI and XII and include classes
uptod the equivalent of XIIth class under the 10+2+3 scheme like Pre-University class or the
first year class of an Intermediate College, a technical college, or a Polytechnic, provided the
child has passed the Secondary or equivalent but not the Higher Secondary Examination
before joining such class;
(e) 'Primary Classes' mean classes I to V but do not include kindergarten or nursery classes;
(f) 'Recognised School' means a Government School or any educational institution whether in
receipt of Government aid or not, recognised by the Central or State Government dor Union
Territory Administration or by a University or a recognised educational authority having
jurisdiction over the area where the institution is situated. For the purpose of these orders,
education upto the senior level shall be treated as school education;
(g) 'Secondary classes' mean classes VI to X;
(h) 'Tution Fee' means tuition fee payable and actually paid, and includes:-
(i) Science fee,
(ii) Laboratory fee, in case science fee is not separately charged;

(iii) Special fee charged for agriculture as an elective additional subject; and
(iv) Any fee charged for subjects like music which are taught as part of the regular school
curriculum, requiring practical work under the programme of work experience;
Provided that if tuition fee charged from a Science student is higher than that charged from a
non-science student, Science fee, though separately charged, shall not be included in tuition fee
for the purpose of these orders.
Explanation: 'Tuition fee' does not, however, include:-
(j) Domestic Science fund charges;

(ii) Library fee;
(i) Games fee;
(ii) Admission fee; and
(iii) Extra-curricular activity fee.
3. GENERAL CONDITIONS
4.1 ELIGIBILITY:-
(1) Subject to the provisions of orders 11 to 24 of Annexure containing Railway Services

(Educational Assistance) orders 1988 circulated vide Railway Board's letter No.E(W)84/ED1/1
dated 20.1.89, all Railway servants who were eligible to draw educational allowance,
reimbursement of tuition fee and Hostel Subsidy as sper criteria and upper pay limit in force
prior to 1.1.1986 will be eligible for these benefits at new rates w.e.f. 1.8.1997
(Railway Board's letter No.PCIV/86/Imp/NL-2 dated 14.1.88, E(W)98/ED2/6 dated 9.9.1998)
(2) Provided that the assistance will be admissible only if the children of the Railway Servant
study in a recognised school.
(Railway Board's letter No.E(W)84ED1-1 dated 14.9.90).
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4.2(1) In case both wife and husband are Railway servants and are governed by the provisions of
these orders, the children's educational allowance or reimbursement of tuition fee or hostel subsidy as
the case may be, shall be admissible to one of them only.
(2) In case the wife or husband of a Railway servant is employed outside the Railways the
Railway servant shall eligible to draw the allowance or reimbursement or subsidy under these
orders, only if his/her spouse is not entitled to the benefit of any such allowance or
reimbursement of subsidy from his/her employer and a declaration to that effect shall be
obtained from the Government servant.
4.3(1) The children's educational allowance or the reimbursement of tuition fees or
hostel subsidy shall be admissible to a Railway servant while he/she is on duty or is under
suspension or is on leave (including extra ordinary leave)
Provided that during any period which is treated as 'dies non' the Railway servant shall not be
eligible for the allowance/reimbursement/subsidy for the period.
(2)If a Railway servant dies or ceases to be in service by reason of retirement, resignation,

discharge, dismissal or removal from service in the course of an academic year, the allowance or
reimbursement or hostel subsidy shall be admissible till the end of the academic year in which the
event takes place.
4.4. The concessions of children educational assistance, reimbursement of tuition fee and Hostel
subsidy shall be admissible in respect of the child upto the end of the academic session even if
he completes 20 years (18 years in case of children educational assistance scheme administered
by Ministry of External Affairs)half way during the academic session. A Railway servant shall not
be eligible to draw children educational allowance reimbursement of tuition fee or Hostel Subsidy
for a child for more than 2 academic years in the same class.
(Railway board's letter No.E(W)84ED1-1 dated 7.2.90)
4.5 Assistance in these orders shall be admissible to the Railway servant in respect of not more
than 3 children at any time, born upto 31.12.87 and shall be restricted to 2 children at any
time, born thereafter.
Provided that where a Railway servant claims Children's Educational Assistance in respect of
some of his children and Hostel Subsidy in respect of other children, the total number of
Children in respect of whom the allowance or subsidy if drawn shall not exceed three children
born upto 31.12.87 and two children born thereafter.
(Railway Board's letter no.E(W)/84ED1-1 dated 14.09.90).
4.6 The children's educational allowance, reimbursement of tuition fee or hostel subsidy, as the
case may be, shall be admissible to a Railway servant in respect of a child, only if the child
attends the school regularly
Provided that no such allowance, reimbursement or subsidy shall be admissible in any case
where the period of absence from the school without proper leave exceeds one month
notwithstanding that the name of the child remains on the rolls of the school.
4.7 (I) The children's educational allowance, reimbursement of tuition fee, or hostel
subsidy, as the case may be, shall be admissible to a Railway servant in respect of his
children regardless of the fact that any scholarship is received, provided that if freeship is
awarded, reimbursement of tuition fee/hostel subsidy shall be admissible only to the extent of
fees actually paid.
(i) Children's Educational Allowance/Hostel Subsidy
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Where the children do not accompany the Railway employees on transfer to the
N.E.Region, children's educational allowance upto class XII will be admissible in respect of
the children studying at the last station of posting of the employees concerned or any other
station where the children reside without any restriction of pay drawn. If children studying in
schools are put in hostels at the previous station of posting or any other station, the Railway
employees concerned will be eligible for hostel subsidy without other restrictions.
(Railway Board's letter No.E(W)/83 AL 12-8 dated 6.2.84).
5. Children's Educational Allowance"
5.1(I) (a) A Railway servant is eligible to draw children's educational allowance when he is compelled
to send his child to a school away from the station at which he is posted and/or residing owing to the
absence of a school of the requisite standard at that station.
(b) However, where the children do not accompany the Railway servant to North-Eastern
Regional comprising the States of Assam, Meghalaya, Manipur, Nagaland, Tripura,
Arunachal Pradesh and Mizoram, children Educational Allowance upto Class XII at the
prescribed rate will be admissible in respect of children studying at the last setation of
posting of the employees concerned or any other station where the children reside.
Explanation: Notwithstanding clause 11(I) of Railway Services (Educational Assistance)orders 1988,

Children Education Allowance shall be admissible w.e.f. 1.5.89 to a Railway servant who on transfer
from one station to another, is compelled to keep his child/children studying in final year of
Secondary/Higher Secondary/ Senior Secondary Classes at old station for Board Examination in the
interest of continuity of studies.
(i) For the purpose of this order, the following schools shall not be deemed to be schools of the
requisite standard"
a) In so far as an Anglo Indian child is concerned, a school not run by the Anglo Indian
Community or a school not affiliated to the Council for Indian Council of Secondary
education.
b) A school run by a body of certain religious persuasion which the child is prevented by the
tenets of his religious persuasion from attending due to religious instructions being
compulsorily imparted in such school; and A school where teaching is conducted in a
language different from the language of the child.
Explanation I: The language of the child will be the medium of instruction, in the school where the
child was getting education earlier, and, in the case of a child admitted in a school for the first time,
the mother tongue of the child by birth or by adoption.
Explanation II The admissibility of children's education allowance will have to be determinted with
reference to the standard of the school, viz. Primary, Secondary or Higher Secondary or Senior
Secondary and the medium of instructions and the language of the child and not to the absence of
any particular subject in a particular institution.
5.2 The allowance shall be admissible to a Railway servant at a station where there is no school
of the requisite standard, only if the nearest school of such standard is so situated that there is
no convenient train or bus service to take the child from his residence near the time of the
opening of the school and bring him back not too long after the school is closed or the day and
the journey by such train/bus service takes more than an amount.
5.3(I) If a Railway servant is transferred from a station where there is no school of the requisite
standard to a station where there is such a school and if he was in receipt of the allowance at the
former station in respect of any child, he shall continue to remain eligible for such allowance as long
as the child continues to study in the same school.
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(Railway Board's letter No.E(W0/98ED2-6 dated 9.9.98).
(II) However, when the employee is transferred from one State to another, the educational
assistance now admissible upto the end of scholastic year, will be extended till the end of such year in
which the child passes the matriculation/Higher Secondary/Senior Cambridge Examination, in respect
of such children who might be studying in Class IX or above at the time of transfer of the employee.
5.3 If a child of a Railway servant is denied admission to a school of the requisite standard at the
station at which the Railway servant is posted and/or residing because of their being no
vacancy, or for any other reasons, and the child is compelled to attend a school away from the
Railway servant's place of posting and/or residence, the Railway servant shall be entitled to
the allowance as if there were no school of the requisite standard at that station.
Explanation: The availability of a vacancy in a school shall be determined with reference to the
position existing at the time of the admission of the child in the school, where it be at the start or in the
middle of the session, in consultation with competent educational authorities of the area and not on
the basis of the certificate of the school authorities.
5.5. A Railway servant in receipt of the allowance shall continue to be eligible to draw such
allowance, during any period not exceeding four months.
(i) When he may go and stay with the child in respect of whom the allowance is drawn
while on leave or during suspension or temporary transfer.
(ii) When the child may come to live with the Railway servant provided it is certified by a
registered medical practitioner that the child is forced to remain away from studies
due to ill ness; and
(iii) When the child may come to live with the Railway servant during vacation, provided
the child continues to be on the rolls of the schools.
5.6 The allowance shall be admissible to a Railway servant at the following rates:
Primary Secondary and Higher Secondary Rs.100/- per month per child.
Classes (I to XII)
(E(W)/98/ED-2/6 dated 09.09.1998).
5.7 (1) The allowance shall be admissible to a Railway servant throughout the year
notwithstanding that no tuition fee is paid during the vacation.
(2) In the case of a child who is successful ast the final Secondary/Higher
Secondary/Senior Secondary Examination, the allowance shall be
admissible to the Railway Servant upto the end of the month in which the
examination is completed or upto the end of the month upto which the
school fees are charged, whichever is later;
(3) In the case of a child who fails in the final Secondary/Higher Secondary
Senior Secondary Examination, but resumes his studies, the allowance
shall be admissible to the Railway servant for the period of vacation
intervening provided that fees is paid for the period of vacation.
REIMBURSEMENT OF TUITION FEE
1.1 A Railway servant shall be eligible to the reimbursement of tuition fee payable and actually
paid in respect of his/her child provided that no children's educational allowance under these
orders is admissible to him.
1.2 The tuition fee payable and actually paid by a Railway servant in respect of his/her child may
be reimbursed, subject to the following limits.:
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(a) Class I to X Rs.40/- per month per child
(b) Class XI to XII Rs.50/- per month per child
(c) Class I to XII in respect of Rs.100/- per month per child.
physically handicapped and
mentally retarded children
Note: Science fee upto the limit of Rs.10/- p.m. if charged separately, will be reimburseable in
additional to the tuition fee in respect of children studying in classes IX to XII and offering
Science subjects.
(E(W)/98/ED-2/6 dated 09.09.1998).
6.3 The reimbursement of tuition fee charged by a college run by a University or affiliated to a
University for pre-University/first year class of an Intermediate College or of a Technical College or
first year class of Polytechnic or for a Correspondance course shall however, be reimbursed in full
subject to their being restricted tod the rates prescribed by Government College for corresponding
classes.
"In cases where minimum qualifications for admission in the two years Diploma Course in
Polytechnics is 10th class of the revised pattern of education and the student joins the polytechnic after
passing X class of the revised pattern of education, the reimbursement of tuition fees shall also be
allowed for the 1st and the 2nd year classes of the above cases".
6.4 Notwithstanding anything to the contrary in these orders, reimbursement of tuition fee in case of a
physically handicapped/mentally retarded child of a Railway servant shall be permitted, even if the
institution in which child is studying is not recognised by the Central/State Government or Uninion
Territory Administration as the case may be.
Explanation:- It is confirmed that the Railway employees are eligible for reimbursement of
Tuition fees in respect of their children, i.e. boys as well as girls, studying in schools where tuition fees
are actually payable and paid, despite the availability of free education as a policy by the State
Government subject to the ceiling limits prescribed in para 19 of Railway service (educational
Assistance) orders,1983 circulated under Board's letter No.E(W)84ED1-1 dated 20.1.1989 and
E(W)98/ED-2/6 dated 9.9.1998.
(Railway Board's letter No.E(W)88ED1-1 dated 13.6.90 &

E(W)98/ED2/6 dated 9.9.98)
Concession of reimbursement of tuition fee for classes I to V would be admissible from

1.10.86 in respect of employees who are eligible for these benefits as per upper pay limit in force prior
to 1.1.86. The concession will apply to all Railway employees without any pay limit from 1.12.87.
(Railway Board's letter No.E(W)84ED1-1 dated 4.9.89)
HOSTEL SUBSIDY
6.5 (I) A Railway servant shall be eligible to the grant of a subsidy at the rate of Rs.300/- per
month per child if, because of his/her transfer, he/she is obbliged to keep his/her children in the hostel
of a residential school away from the station at which he/she is posted and/or is residing;
(ii) If a Railway Servant posted in North Eastern Region puts his/her children in hoswtels at the
last station of posting or any other station, he/she will be given hostel subsidy without other
restrictions.
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1.6 However, if the date of admission to the Hostel is earlier than the date of transfer and if such
admission is made in anticipation of the transfer, the hostel subsidy may be made from the
effective date of transfer.
Hostel subsidy should also be granted to such of the Railway employees who admit
their children in the Oak Grove School, Jharipani under such compellingt
circumstances arising due tod their positive transfers from one station to another.
(Railway Board's letter No.PCIII/73/EA dated 13.7.1979)
1.7 The hostel subsidy shall be payable upto 10+2 stage in States and Union Territories, where
the pattern of 10+2+3 has been adopted and upto Higher Secondary and Senior Secondary
stage in other States and Union Territories irrespective of the fact that the children study in a
Kendriya Vidyalaya or any other recognised school.
1.8 The hostel subsidy shall not be admissible in respect of a child for whom children's
educational allowance is drawns by a Railway servant.
2. PROCEDURE FOR PAYMENT OF CHILDREN'S EDUCATIONAL ALLOWANCE,

REIMBURSEMENT OF TUITION FEES AND HOSTEL SUBSIDY.
7.1 A Railway servant, claiming children's educational allowance, or hostel subsidy shall furnish a
certificate in the prescribed form 1,2 & 4 as the case may be to the Head of Office at the time
of preferring his initial claim and thereafter in the months of March and July every year. For
allowing the reimbursement of tuition fee to a Railway servant, a certificate from the Principal
of the schools, where the child is studying, need not be insisted upon. However, at the time of
accepting the initial claim, production of the case receipt given by the School or the counterfoil
of the Bank Credit Voucher, if the tuition fee is paid through Banks, by the Railway servant as
a proof of having actually paid the tuition fee, will be required. For the subsequent occasions,
a declaration from the Railway servant to the effect that he continues to incur the expenditure
on tuition fee etc. should be accepted. The Railway servants may also be asked to certifyd
that their child/children is/are actually studying in a recognised school and that they are
actually incurring expenditure on the tuition fee. The reimbursement of tuition fee, will,
however, be restricted to the actual amount paid byd the Railway servantto the school
authorities subject to the revised ceiling indicated in the Board's letter No.PC IV/86/Imp./AL-II
dated 14.1.88 and E(W)98/ED2/6 dated 9.9.1998. Whenever there is any change in regard to
the school institution/child etc. the first claim will be treated as a 'fresh claim' and procedure as
indicated in the proceeding paragraph will be followed where the Railway servant is
himself/herself the head of the office, he shall furnish the certificate to the next higher
authority.
(Railway Board's letter No.E(W)84 ED1-1 dated 19.6.89 and E(W)98/ED2/6 dated 9.9.1998)
NOTE:- The condition of the children studying in recognised schools need not be
insisted in the case of physically handicapped children.
7.2 The Head of Office in regard to officers working in his/her office and the next higher authority
in regard to the Head of Office shall, after making such enquiry as may be considered
necessary, issue a certificate indicating the amount of allowance admissible to the
sGovernment servant on the basis of which the allowance shall be drawn by the drawisng and
disbursisng officer.
Provided that, in the case of Chuildren's Educational Allowance, it shall be permissible for the
allowance being drawn on provisional basis, pending verification as above, for short periods
not exceeding three months, subject to an undertaking being obtained from the Railway
servant that if, as a resuslt of verification, it is established that a school of the requisite
standard does exist at the station of posting/residence or near such station as referred to in
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order 12 of Annexure containing Railway Services (Eduicational Assistance) Orders 1998
circulated vide Railway Board's letter No.E(W)84/ED1-1 dated 20.1.1989, he shall refund the
allowance paid to him.
Provided further that the Head of Office or the next higher authority, as the case may be, may
at his/her discretion, make enquiry at periodic intervals regarding admissibility of assistance
under these orders.
7.3 The drawing and disbursing officer shall certify on the pay bill that the certificates mentioned in
order 26 in respect of the Railway servants covered by the pay bill have been obtained.
7.4 A Railway servant transferred from one station to another shall furnish a fresh certificate at the
new station in case he/she continues to be eligible to draw children's educational allowance or
hostel subsidy.
8. UNIFORMS:
8.1 The Railway Board have decided that uniforms of a simple style on a modest scale and at low
cost may be supplied at the cost of Railway Revenues to the children of sRailway employees
studying in Primary classes of Railway Primary/Middle and High/Higher Secondary Schools.
Children of Railway employees studying in non-Railway schools managed by the staff
themselves may also be supplied uniform in the same manner as referred to above subject to
the following conditions:-
(a) The schools should be situated in Railway Colonies;

(b) The Schools should be well established and recognised by the State Government Education
Department.
(c) Uniforms should be worn by all students in Primary classes.
(Railway Board's letters No.E(W)60ED1-10 dated 18.5.60

E(W)82SC2-47 dated 28.3.89 & 3.8.90)
8.2 The pay limit of the Railway employees for eligibility of the free uniforms to the children should
be upto and including Rs.5000/- p.m.. Those employees whose pay is above Rs.5000/- p.m.
and outsiders will have to provide uniform at their own cost.
8.3 The children of Railway employees will be supplied two sets of terrycot uniforms. The colour
and style of uniforms should be as prescribed for Cubs and Bulbuls/Scouts and Guides of
Bharat Scouts and Guides. The details are as follows:-
8.4 (I)Colour: For boys, the lower garment should be in Navy Blue and Upper
Garment in Grey colours. For girls, the upper and lower garment
should be in blue colour.
(ii)Style: Boys should be issued the shirts (half-sleeves) and shorts (nicker),
Girls should be issued frocks and panties. The detailed
specifications should, as far as possible, be as follows:
Shirt (Grey) with colour, two epaulettes, Zonal Railway slip

badge on right shoulder (sleeve) and two patch pockets, the left
one fixed with membership badge (blue).
Short (Nicker)Navy Blue with web belt. Frocks (blue) with box
pleats, collar, two epaulettes, onal Railway slip badge on the
right shoulder (sleeve), two patch pockets on the chest, six's
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emblem being fixed just above the left one, membership badge
on the left shoulder (sleeve), cloth belt and town large patch
pockets on the lower (bottom) portion of the frock. Panty should
be with pleats.
NOTE:- In case any doubt arises with regard to colour and style of the uniform,
the State Chief Commissioner, Railway Bharat Scouts and Guides
or the Secy.thereof may be consulted.
(iii) Two sets of Terrycot uniforms per child per annum may be supplied to both boys and girls. In
places where woolen Jersey is supplied during winter season, the same may continue.
(iii) The cost per set of uniforms should not exceed Rs.135/- (Rs.one hundred thirty five)
(Railway Board's letters No.E(W)93ED1/5 dated 7.12.96)
8.5 It has also been decided by the Railway Board that the uniforms supplied to the children of
Railway employees are not required to be taken back whend they leave the school due to transfer of
their parents or otherwise.
9. RAILWAY SUBSIDISED HOSTELS ON RAILWAYS
9.1 During the meeting with the then Minister for Railways (Late Shri N.Gopalaswami Ayyangar)
in November 1951, it was decided by the Ministry of Railways (Railway Board) that Railways should
establish subsidised Hostels at principal educational centres in lieu of the concessions admissible
under the existing rules regarding educational assistance. The objective envisaged by the the Hon'ble
Minister for Railways in 1951 was to provide Subsidised Hostels on planned basis in the principal
educational centres for boarding the sons and daughters of Railway employees who are serving in
places distant from Educational Centres. With a view to provide necessary assistance to Railway
employees in the matter of education of their children, 20 subsidised hostels have been set up from
the yeatr 1958 onwards in major linguistic areas where boarding and lodging is provided at heavily
subsidised rates.
9.2 Main features of Subsidised Hostel Scheme.
On each Railway, there should be at least one hostel in each linguistic area. The
consideration that should be particularly observed in selecting the station should be:-
(i) That the station itself should be an educational centre with schools and colleges, where
general professional education may be available;
(ii) That the Railway staff working in the area around that particular station would consider it
worthwhile to send their children tod the hostel. For example, large cities like Bombay and
Calcutta are out of question, because all the Railway staff would like to send their children to
the educational institutions located in these cities only as day scholars, even though it may
involve the children travelling fairly long distances ons the suburban trains.
(iii) (a) There should, if possible, be Railway buildings readily available for
housing sthe hostel or suitable available land where the hostel may be
built; and
(b) If new buildings are tosd be constructed, the approximate cost of the
buildings should be indicated.
(iv) Preference may be given to towns where there is already a Railway High/Hr.Sec.School/Inter
College;
(iv) An estimate may also be made as tod the number of children who are likely to take advantage
of it.
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9.3 ADMISSIONS IN SUBSIDISED HOSTELS;
(i) (a) Children of Railway employees who were compelled to seek admission in
schools/colleges at stations other than those of their posting due to lack
of schools of requisite standard at the places of their posting are also
eligible for admission in subsidised hostels;
(b) In subsidised hostels where the number of seats provided is fully occupied,
preference in admission should be given to students upto the Higher
Secondary School standard;
(c) (1) Admission in hostel at normal rates may also be granted on a lower
priority to children of employees who are students of Technical and
Science Colleges irrespective of their mother tongue. If any of the
students is in receipt of a scholarship or Educational Assistance, he
should be admitted on payment of full charges.
(2) The very few seats likely to be left over in a hostel after admission of children of the linguistic
group and those who are getting education through the medium of the particular language for which
the hostel is meant as well as students of Science and Technical Colleges, may be left unfilled for the
admission of children of employees in the linguistic area who may have to be transferred in the mid-
season.
(II) Facility of Railway subsidised hostels must be made available to the children of all Railway
employees WITHOUT ANY PAY LIMIT.
9.4(I) The building and equipment are to be treated as a service building and all maintenance, water
and electricity charges etc. are borne by Railways. No charges for lodging are to be recovered from
the occupants.
(ii) Railway employees are required to pay the following charges in respect of children admitted in
subsidised hostels;
Pay ranges in Revised Scale Rates of boarding charges recoverable per month
for each boarder.
Upto Rs.3300/-p.m. Rs.75/-

Rs.3301 to Rs.4400/-p.m. Rs.120/-
Rs.4401 to Rs.5500/-p.m. Rs.180/-
Rs.5501 and above Rs.300/-
(Railway Board's letter No.E(W)98/ED-2/11 dated 30.3.2001)
9.5 The expenditure on provision of recreational facilities to the boarders of Subsidised Hostels
may be restricted tod the followings:-
Expenditure per annum,
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(a) Newspapers and Periodicals Rs.1500/-
(b) Sports materials (for one or two Rs.1000/-
indoor games) and any material for
physical exercise.
(c) Gardening implements Rs. 500/-
(Railway Board's letter No.E(W)98/ED-2/11 dated 30.3.2001)
9.6 For the period of long vocations which will last for a month or over, no recoveries should be
made on account of hostel charges from the inmates. No refund of fees may be allowed for
shorter period of absence on account of Diwali, Dussehra, Holi holidays or on account of
sickness of any inmate.
(Railway Board's letter No.E(W)63ED1-10 dated 15/17.6.63)
9.7 The functioning of subsidised hostels should be improved. A Senior Railway Staff (preferably
a teacher) to be provided family accommodation in the hostel itself if necessary by suitable
extension. Special allowance should be sanctioned and the warden granted disciplinary
authority over the inmates.
Suitable facilities for the inmates should be provided.
10. GENERAL
(a) The consolidation made in the Master Circular should be construed only as a key tod the
original circular and not a substitution. In case of any doubt,d the original circular(s) referred to
ind the Master Circular will be relied upon as authority;
(b) It should be noted that orders/instructions issued under the various circulars have only
prospective effect from the date of issue of the relevant original letter(s), unless specifically
stated dotherwise in the concerned letter. Hence, for dealing with old cases, the instructions
in force at the relevant time have to be referred.
(c) Though all efforts have been taken to include all the relevant circulars on the subject, if any
circular which has not been superseded happens to be omitted,sd the circular which has been
omitted through oversight will still hold the field. Anyone coming across such a circular may
being it to the notice of the Railway Board for suitable action for issuing a supplementary
circular.
The consolidation has been made from the following:-

S.No. letter No. Date
1. E(W)53ED1-3 16.6.1955
2. E(W)ED1-3/Pt.A 19.8.1958
3. E(W)56SC2-29 13.6.1959
4. E(W)56SC2-29 9.7.1959
5. E(W)56SC2-29 25.2.1960
6. E(W)60ED1-5 10.3.1960
7. E(W)60ED1-10 18.5.1960
8. E(W)60ED1-37 15.9.1960
9. E(W)60ED3-24 27.4.1961
10. E(W)61ED1-9 14.8.1961
11. E(W)62ED1-38 23.2.1963
12. E(W)63ED1-37 17.6.1963
13. E(W)63ED1-37 27.12.1963
14. E(W)65ED1-26 22.6.1965
15. PCIII/73/EA 13.7.1979
162
16. E(G)83AL12-8 6.2.1984
17. E(W)85ED3-1 16.5.1984
18. E(W)84ED3-1 25.6.1985
19. E(W)86ED3-2 25.11.1986
20. E(W)82SC2-47 11.6.1987
21. PC-IV/86/Imp./AL-2 14.1.1988
22. E(W)82ED3-2 2.12.1988
23. E(W)84ED1-1 20.1.1989
24. E(W)82SC2-47 28.3.1989
25. E(W)84ED1-1 19.6.1989
26. E(W)84ED1-1 4.9.1989
27. E(W)82ED3-2 5.9.1989
28. E(W)84ED1-1 7.2.1990
29. E(W)84ED1-1 13.6.1990
30. E(W)82ED3-2 3.8.1990
31. E(W)82SC2-47 3.8.1990
32. E(W)84ED1-1 14.9.1990
33. E(W)98ED2-8 9.9.1998
34. E(W)98ED2-6 10.9.1998
35. E(W)98/ED-2/6 9.9.1998
36. E(W)98ED2-11 30.3.2001
37. E(W)98ED2-11 30.3.2001
FORM-I
Para-25
CHILDREN'S EDUCATIONAL ALLOWANCE
1. Certified that my child/children mentioned below in respect of whom children's educational

allowance is claimed is/are wholly dependent upon me and I am compelled to send my
child/children away from the place of my posting/residence due to non-availability of the
school of the requisite standard at the station or my posting/residence or due to non-
availability of a vacancy in such a school at the station of my posting/residence.
2.
Name of Date of School /College in The place Class in Monthly Amount of
the child Birth which studying, where the which the educational allowance
location thereof Railway child is allowance claimed for
and residence of servant is studying admissible the period
the child residing from July
200-- to
Feb.200--
Mar.200…
to June
200…
1. 2. 3. 4. 5. 6. 7.
1.
2.
3.
------------------------------------------------------------------------------------------------------------
163
3. Certified that my child/children in respect of whom children's educational allowance is claimed
is/are staying in the schools mentioned in Column (2) which is/are recognised school(s) (Note
applicable to schools run by Central Government/State Government/State Government/Union
Territory Administration/Municipal Corporation/Municipal Committee/Panchayat Samiti/Zilla
Parishad)
4. Certified that:
(i) My wife/husband is/is not a Railway/Central Government Servant;

(ii) My wife/husband is a Central Government servant and that she/he will not claim
children's educational allowance in respect of our child/children.
(iii) My wife/husband is employed with * she/he is/is not entitled to children's
educational allowance in respect of our child/children.
5. Certified that during the period covered by the claim the child/children attended the school
themselves from the school without proper leave for a period exceeding one month.
6. Certified that the child/children has/have been not studying in the same class for more than
two academic years.
7. In the event of any change in the particulars given above which effect my eligibility for
children's Educational Allowance, I undertake to intimate the same promptly and also to
refund excess payments, if any made.
(Signature of the Railway Servant)
Name in Block Letters___________________
Designation & Office ___________________

Date:
Place of posting:
(Strike out whatever is not applicable)
*Employer other than Railways to be mentioned
FORM-2
(Para 25)
REIMBURSEMENT OF TUTION FEE
1. Certified that the child/children mentioned above in respect of whom reimbursement of tuition
fee is claimed is/are wholly dependent upon me:-
Name of Date of School in Class in Monthly Tuition fee Account of
the child Bith which which tuition fee actually paid from reimbursem
studying studying actually July 200.. to ent
payable Feb.200… claimed.
Mar.200…. to
June 200…
1. 2. 3. 4. 5. 6. 7.
1.
2.
3.
164
------------------------------------------------------------------------------------------------------------
2. Certified that the tuition fees indicated against the child/each of the children had actually been
paid by me (cash receipt/counter-foil of the Bank credit vouchers to be attached with the initial
claim)
3. Certified that:
(i) My wife/husband is/is not a Railway/Central Government Servant;

(ii) My wife/husband is a Railway/Central Government servant but she/he will not claim
reimbursement of tuition fee in respect of our child/children.
(iii) My wife/husband is employed * she/he is/is not entitled to reimbursement
of tuition fees in respect of our child/children.
4. Certified that during the period covered by this claim, the child/children attended the school
themselves from the school(s) regularly and did not absent himself/herselves/themselves from
the school(s) without proper leave for a period of exceeding one month.
5. Certified that the child/children has/have not been studying in the same class for more than
two years.
6. Certified that I or lmy wife/husband have/has not claimed and will not claim the children's
educational allowance in respect of the children mentioned above.
7. Certified that my child/children in respect of whom reimbursement of tuition fee is claimed

is/are studying in the schools which is/are recognised school(s) (Note applicable to schools
run by Central Government/State Government/Union Territory Administration/Municipal
Corporation/Municipal Committee/Panchayat Samiti/Zilla Parishad
8. In the event dof any change in the particulars above which effect my eligibility for
reimbursement of tuition fees, I undertake to intimate the same promptly and also to refund
excess payments, if any, made.

Name in Block Letters_______
Designation & Office________
Date:
(Strike out whatever is not applicable)
*Employer other than Railways to be mentioned.
FORM-3
Para 25
HOSTEL SUBSIDY
1. Certified that my child Shri/Kumari…………………………………is studying

in………………………………..was paid to hostel of the (Name of the School)
school on ……………19…………..
(Certificate from the Head of the School Attached)
2. Certified that
(a) My wife/husband is/is not Government service is/is not drawing Hostel Subsidy in
respect of my child/children;
165
(b) the total number of children in respect of whom the hostel subsidy and children's
educational allowance have been claimed does not exceed two.
3. I undertake to inform my employer forthwith in the event of my withdrawing the child from the
period and also in the event of there being any change in the particulars mentioned earlier.
Dated:
( )

Name in block letters…………….
Designation & Office…………….
FORM-4
(Para-25)
HOSTEL SUBSIDY
………………………………………………………………………School
(Name of the school and place)
1. Name of Boarder…………………………………………………………..
2. Name of Parent …………………………………………….
3. Class to which admitted ……………………………………………..
4. Date of admission ………………………………………………

in the hostel.
5. Period during the year ………………………………………………..

for which the child would
continue to stay in the
hostel ………………………………………………..
From To
(a)
(b)
(c)
(d)
Dated:……… Principal/Head Master/Head Mistress
166
(Stamp of the School)
SERIAL CIRCULAR No. 149 /2001

Circular letter No.P ( R) 563/III dated 14.8.2001
Copy of Board’s letter No. E[NG]II -2000/RC-2/20 dated 21-6-2001 together with their letter
dated 26-6-86 are forwarded for information, guidance and necessary action. Board’s letter dated
22.7.97 quoted therein was circulated as S.C. No. 303/98.
Copy of Board’s letter No. E[NG]II -2000/RC-2/20 dated 21-6-2001

[RBE No. 113/2001] SC No. 8 to MC No. 13.
Sub: Reservation of jobs for the Physically Handicapped person in Group 'C' and
Group 'D' posts on the Railways -- Inter se exchange of vacancies.
***
The instructions contained in this Ministry's letter No. E [NG]II /97 /RC-2 /18 dated 22-7-97,
that the vacancies in the categories identified for employment of the Blind should be filled up the Blind
only, have been reviewed by the Railway Board in consultation with DOP&T. Consequently, it has
now been decided that while the reservation of vacancies shall be continued to be made separately
for each of the three categories of the Physically Handicapped persons (i.e. 1% for the Visually
Handicapped, 1% for the Hearing Handicapped and 1% for the Orthopaedically Handicapped), there
shall be provision for free inter-se exchange of vacancies if candidates belonging to a particular
category are not available or if the nature of vacancies in an office is such that a given category of
persons cannot be employed.
Therefore, the instructions contained in this Ministry's letter No. E[NG]II/97/RC-2/18 dated 22-
7-97 stand cancelled.
In this connection, attention is invited to this Ministry's letter E[NG]II/85/RC-2/74 dated 26-6-86. The
instructions contained therein shall hold good.
Copy of Board’s letter No. E(NG)II/85/RC-2/74 dated 26.6.1986 ( RBE No.114/1986)
Sub: Reservation for the physically handicapped persons in Group ‘C’ and Group ‘D’
posts on the Railways.
Attention of Railway Administrations is invited to instructions contained in Ministry of Railways

letter No. E(NG)III/78/RC-1/54 dated 8.1.78 regarding employment of physically handicapped persons
in Group ‘C’ and Group ‘D’ posts on the Railways. It was laid down therein that reservation should be
made for each of the categories of physically handicapped persons that is 1% for the Blind, 1% for
Deaf and 1 % for the orthopaedically handicapped. Subsequently the percentage of posts to be
reserved for employment of physically handicapped persons on Railways was raised vide Ministry of
Railways letter No. E(NG)II/80/RC1/67 dated 28.8.1980, to 15 % of vacancies in identified categories
or other categories where the Railways consider that physically handicapped persons can be recruited
(5% each for the Blind, the Deaf, and the Orthopaedically handicapped).
The question whether the said reservation for the physically handicapped is to be computed
on the basis of vacancies occurring only in those Group C and Group D posts which have been
identified as suitable for the physically handicapped persons or on the basis of the total vacancies,
has been reconsidered. It has now been decided that with effect from 1.1.1986, the reservation for the
physically handicapped in Group C and Group D posts shall be computed on the basis of the total
number of vacancies occurring in all Group C and Group D posts. The recruitment of the handicapped
would, however, be only in the posts identified to be suitable for them, subject to the overall ceiling of
50% reservation in that post as laid down by the Supreme Court. In this connection a copy of
O.M.No.36035/17/85 ESTT(SCT) dated 1st April ,1986 from the Department of Personnel & Training
is sent herewith for information and guidance.
167
In view of the above, the Department of Railways have now decided that on Railways too the
reservation of vacancies for the physically handicapped persons should, with effect from 1st January,
1986, be 3% (1% each for the blind, the deaf and the orthopaedically handicapped persons) of all the
vacancies occurring in Group C and Group D posts. The employment of physically handicapped
persons will however only in posts which are identified to be suitable for the employment. The
instructions contained in Ministry of Railways letter No.E(NG)II/80/ RC1/67 dated 28.8.1980 cited
above, stand modified accordingly.
The methodology for calculating the vacancies and for filling up of the same outlined in the
enclosed O.M dated 1st April, 1986 of the Department of Personnel and Training may be followed with
suitable adjustments found necessary to the set up on the Railways. For this purpose, each Railway
Administration may lay down as to which authorities will discharge the functions assigned to heads of
Departments in the instructions of DOP. The Department of Railways however, desire that the overall
control should be with the Chief Personnel Officer so that the Headquarters Personnel Department is
in a position to oversee the implementation of these instructions and also, it constitutes a centralised
agency on each Railway Administration for maintenance of requisite data for furnishing the prescribed
periodic returns.
SERIAL CIRCULAR NO. 150 /2001.

Circular letter No.P(R)
Copy of Board’s letter No. . F[X]I-98/11/2 dated 13-6-2001 is forwarded for information,
guidance and necessary action. Board's letter dated 3/7-11-2000 quoted therein was circulated as SC
No. 233/2000.
Copy of Board’s letter No. . F[X]I-98/11/2 dated 13-6-2001 ( RBE No. NIL)
Sub: Revision of flat rate of licence fee (Standard Rent) for residential
accommodation all over Indian Railways w.e.f. 1-7-99
Ref: This Ministry's letter of even number dated 3/7-11-2000
****
In the PNM meeting between AIRF & Railway Board held on 18-4-2001, the Federation stated
that the increase in rent of sub-standard railway quarters by 20% of the existing assessed rent
effected from 1-7-99 in terms of this Ministry's letter under reference was not justified. The Federation
argued that these quarters are classified as a separate category for the purpose of fixation of rent and
their numbers are progressively on the decline, there being no additions in this pool, while
upgradation in a phased manner goes on. Consequently, no increase in the pooled capital cost of
Substandard Quarters could take place. Accordingly, ensuring a 6% return on pooled capital cost of
these quarters would not require any upward revision of licence fee.
2. The Board have considered the demand of the Federation and have decided that in partial
modification of this Ministry's letter of even number dated 3/7-11-2000, the increase in rent of sub-
standard railway quarters w.e.f. 1-7-99 be withdrawn. The rent for these quarters would therefore
continue to be realised at the rates prevailing prior to issue of the letter dated 3/7-11-2000. It has also
been decided that in cases where recoveries at enhanced rates have already been effected, no
refunds should be made and the excess recovery may be adjusted against the licence fee recoverable
in future.
Immediate action may please be taken to give effect to these orders and compliance reported.

Circular letter No.P(R)563/III dated 20-8-2001
Copy of Board’s letter No. E[NG]II/2000/RR-1/67 dated 18-7-2001 is forwarded for

information, guidance and necessary action. Board’s letter dated 26-2-2001 quoted therein was
circulated as SC No. 81/2001.
168
Copy of Board’s letter No. E[NG]II/2000/RR-1/67 dated 18-7-2001
[RBE No.136/2001]SC No.41 to MC No.32.
Sub: Periodicity of direct recruitment to various posts in Group 'C' categories.

***
Attention is invited to the guidelines circulated vide Board's letter of even number dated 26-2-
2001 regarding the schedule of indents to be placed for various Group 'C' posts with the Railway
Recruitment Boards.
The matter has further been reviewed by the Board, duly keeping in view the cost
consideration in the recruitment process. Board have decided that the indents may be placed with
the Railway Recruitment Boards only two times a year in the following schedule:
GROU CATEGORIES DATE

P
I NTPC [Matriculation] categories and Skilled 1st March
Artisans
II Graduate NTPC categories
III English – Hindi stenos
IV Assistant Drivers, Motormen 1st Sept.
V Diploma holders [PWIs/IOWs/BRIs/DSKs/TXRs/
Apprentice Mechanics / Trainee Chargemen etc.,
]
VI Degree holders recruited in Civil, Electrical,
Mechanical, S&T and Stores Deptts.
For the categories not covered in the list above, Railway should place one indent per Year on 1st
March or 1st September.
SERIAL CIRCULAR NO. 152/2001

Circular letter No. P(R) 473/IV dated 20.8.2001
Copy of Board’s letter No. E[W]2001 PS5-9/6 dated 6-7-2001 is forwarded for information,
guidance and necessary action.
Copy of Board’s letter No. E[W]2001 PS5-9/6 dated 6-7-2001 (RBE No. 130/2001)
Sub: Condonation of delay in applying for issue of kit pass/settlement pass - Issue of
guidelines.
As per items 16(ii) and (iii) of Schedule VII (Special Passes) of Railway Servants (Pass)
Rules, 1986, Second Edition - 1993, applications for settlement passes should be submitted within
one year from the date of retirement (or demise) of railway servant. Delays in deserving cases may
be condoned by the General Managers /AGMs, or CPOs/DRMs in case of Group 'C' and "D'
employees, but settlement passes should not be issued beyond a period of two years after retirement.
Requests for settlement passes to be issued beyond a period of two years are required to be referred
to the Ministry of Railways, if considered justified.
2. It is seen that a number of requests for issue of kit pass/settlement pass are being forwarded to
the Ministry of Railways for condoning delay in applying for issue of settlement pass. It has
now been decided that the delayed cases in consonance with the following guidelines only may
be forwarded for consideration of Board.
i) It should now be made compulsory on the part of Railway servant to intimate the Railway
administration within one year from the date of retirement if they anticipate any delay, specifying
reasons and the period of delay for availing of Kit passes beyond one year from the date of retirement,
simultaneously seeking condonation of delay.
169
ii) Only such cases of delay beyond two years as are genuine and absolutely deserving Board's
consideration for condonation of delay may be forwarded to Board.
iii) The cases of condonation of delay on account of continued employment of spouse not
exceeding one year from the date of retirement of the spouse as have already been intimated
by the retired Railway servants within one year from the date of retirement, may be
forwarded for Board's consideration.
iv) The cases of delay on account of re-employment in RCT/RRT and permanent absorption in
PSUs and Autonomous Bodies need not be forwarded to Board, since the retired employees
are entitled to avail of the facilities extended by these organisations.
This issues with the concurrence of the Finance Directorate of the Ministry of Railways.

Circular letter No. P ( R) 436/IREM/IV dated 20.8.2001
Copy of Board’s letter No. E[NG]II/99/RR-1/97 dated 22-6-2001 is forwarded for information,
guidance and necessary action. Board's letter dated 23-6-94 and 4-4-2000 (not 4-4-2001 as
mentioned in Board's letter ) quoted therein were circulated as S.C. Nos. 60/94 and 86/2000,
respectively.
Copy of Board’s letter No. E[NG]II/99/RR-1/97 dated 22-6-2001 [RBE No:119/2001]
Sub: Qualification for recruitment to the post of Radiographer Gr.III In scale

Rs. 4000-6000.
***
Attention is invited to Para 164(2) of IREM, Vol-I (1989 edition) and Board's letter No.
E[NG]II/93/RR-1/7 dated 23-6-94 and E[NG]II/99/RR-1/97 dated 4-4-2001 (ACS No. 98) laying down
the qualification for the post of Radiographer Gr.III as follows:
"10+2 with Diploma in Radiography/X-ray Technician/Radiodiagnosis Technology (2 years course)

from recognised institute. Science graduate with Diploma in Radiography/X-ray-Technician/
Radiodiagnosis Technology (2 years course) will be preferred."
The matter has been reviewed by the Board and it has been decided that, in partial
modification to Board's letter dated 4-4-2001, the qualification for recruitment to the post of
Radiographer Grade III will be:
"10+2 with Physics and Chemistry and Diploma in Radiography/X-ray Technician/Radiodiagnosis

Technology (2 years course) from recognised institute. Science graduate with Diploma in
Radiography/X-ray-Technician/ Radiodiagnosis Technology (2 years course) will be preferred."
Indian Railway Establishment Manual Vol.I, 1989 Edition may also be amended as in Advance
Correction Slip No. 121 enclosed.
INDIAN RAILWAY ESTABLISHMENT MANUAL VOLUME I

[1989 EDITION]
Chapter- I, Section B, Subsection III - Recruitment & Training.

Advance Correction slip No. 121.
In para 164(2) substitute the following words in place of "10+2":-
"Qualification for direct recruitment is 10+2 with Physics and Chemistry"
170
(Authority Board's letter No. E[NG]II/99/RR-1/97 dated 22-6-2001)
SERIAL CIRCULAR No.154 /2001

Circular letter No.P ( R ) 673/I dated 23.8.2001
Copy of Board’s letter No. . E[MPP]2001/19/3-Recomm.31 dated 29-6-2001 together with

their letter dated 24-6-97 quoted therein , is forwarded for information, guidance and necessary
action.
Copy of Board’s letter No. E[MPP]2001/19/3-Recomm.31 dated 29-6-2001

[RBE No. 125/2001]
Sub: Report of the Railway Safety Review Committee [Part-II] 1998 - Accountability
relating to training - Recommendation No. 31
***
The Railway Safety Review Committee vide Recommendation No. 31 have recommended as
under:
"Rather than the current obsession with fixing responsibility only for accidents, which are
really the end result of a series of failures, IR management must introduce a system of accountability
on critical issues relating to discipline, training, quality of workmanship, system, system failures,
availability of spares and their quality, reliability of assets and uplifting of staff morale."
The recommendation has been accepted by Railway Board.
In this context, Railways are directed to refer to Board's letter No. E[MPP]97/1/3 dated 24-6-
97 and also para 8.2.4 of the Manual on Management of Training wherein it was decided that due
publicity may be given t the areas identified as the responsibilities of officers / supervisors, Personnel
Department and employees in relation to training and development so that the officers and the
supervisors are clear as to their role / responsibility in imparting training to staff. Similarly all
employees are to be made aware of their duties and obligations with respect to developing their skills
and competency. The above instructions are being reiterated for improving training effectiveness.
SERIAL CIRCULAR NO. 155 / 2001

Circular letter No.
Copy of Board's letter No. F(E)III/99/PN1/21 dated 5-7-2001 is forwarded for information,
guidance and necessary action. Board's letters dated 5.8.99,26.4.2000 and 28.2.2001 quoted
therein were circulated as S.C. Nos. 212/99,110/2000 and 59/2001 respectively.
Copy of Boards letter No. F(E)III/91/PN1/21 dated 5-7-2001

(RBE No. 129/2001)
Sub: Payment of DR to employed family pensioners/ Re-employed pensioners.

…
Reference Board’s letter of even number dt. 28.2.2001, it is reiterated that the instructions
contained in Board’s letter of even number dated 5.8.99 and clarifications dated 26.4.2000 on the
above mentioned subject may be strictly complied with and the pension disbursing authorities may
also be advised to ensure strict compliance/observation of these instructions.

Copy of Board's letter No. E[P&A]I-2001/CPC/LE-5 dated 12-7-2001 is forwarded for

information, guidance and necessary action.
171
Copy of Boards letter No. E[P&A]I-2001/CPC/LE-5 dated 12-7-2001 (RBE No. 133/2001)
Sub: Grant of earned leave to Railway servants.

…
Attention is drawn to the provisions contained in Rule 503 of Indian Railway Establishment
Code, Volume I 1985 Edition ( Reprint Edition 1995), according to which leave cannot be claimed by a
Railway servant as a matter of right. The authority competent to grant leave could refuse or revoke
any kind of leave keeping in view the exigencies of the public service. In this regard it is reiterated
that these provisions have been made with a view to avoid situations where leave has to be
sanctioned to all the employees applying for leave, as depletion of staff cannot be permitted beyond a
certain limit in the larger interest of the establishment.
As indicated in the Railway Ministry’s decision below Rule 503 ibid, these provisions are not to
be used as a tool to abridge the leave entitlement of the staff; rather it is desirable in the interest of
efficiency, that the employees take, leave at suitable intervals and return to work keen and refreshed.
In this context, the Department of Personnel and Training have recently issued instructions
that the leave sanctioning authorities may encourage government servants to take leave periodically,
preferably annually, and in cases where all the employees seeking leave cannot, in the interest of
public service , be granted the same at the same time, the leave sanctioning authorities should draw a
phased programme for the grant of leave to the applicants in turn with due regard to the priority of
claims to leave, at the same time ensuring presence of adequate number of staff so that no dislocation
in the normal working of the establishment is caused. Leave, should not ordinarily be denied to any
employee, especially in the last 10 years of his/her career.
As availing of leave by the Railway servant, periodically is in the interest of the Railways as
well as the Railway servants, keeping in view the instructions of Department of Personnel and Training
as highlighted in para 3 above, the concerned departments should further streamline the leave
sanctioning procedure and chalk out an annual leave programme ensuring at the same time smooth
and efficient functioning of the establishment.

Circular letter No.P(R) 96/1 dated 23.8.2001
Copy of Board’s letter No. E[MPP]2000/6/5 dated 11-7-2001 is forwarded for information,
guidance and necessary action. Board’s letter dated 12-6-2001 quoted therein was circulated as SC
No. 134/2001.
Copy of Board’s letter No. E[MPP]2000/6/5 dated 11-7-2001 [RBE No. 134/2001]
Sub: Apprentices Act, 1961 – Payment of stipend to the Engineering

Graduates/Diploma Holders – Increase in the rate of –
****
In continuation of Board’s letter of even number dated 12-6-2001 it has been decided that the
apprentices under the category Engineering Graduates/Diploma Holders should be paid stipend with
effect from 18th May, 2001 at the revised rates as notified in the Ministry of Labour’s notification No.
DGET-23(1)/2000-AP dated 18-5-2001 published in Gazette of India Extraordinary (copy of the
notification is enclosed) the expenditure should be met from within the existing Budget allotment.
Board’s instructions relating to raising debits to Ministry of Human Resources Development as

issued vide letter No. E[MPP]93/6/2 dated 26-7-95 will hold good in the instant case.
172
SERIAL CIRCULAR NO.158 / 2001

Circular letter No.P(R)
Copy of Board's letter No. E(G)2001/FE1-4 dated 6-7-2001 is forwarded for information,
guidance and necessary action. Board's letter dated 29-4-88 quoted therein was circulated as
S.C. No. 52 /99.
Copy of Boards letter No. E(G)2001/FE1-4 dated 6-7-2001 (RBE No. 131/2001)
Sub: Recommendation No.67 of the Railway Accident Enquiry Committee –

inclusion of Institution of Permanent Way Engineers (India) in the list of
recognised Institutes.
…
Ministry of Railways have decided that Institute of Permanent Way Engineers (India) G-11,
Railway Board, Rail Bhavan, Raisina Road, New Delhi 110 001, Tel: Railway 843272, 83-2884,
MTNL: 3387915, 3303272, FAX: 011-3387915, be incorporated at the end of Annexure-A circulated
vide Board’s letter No.E(G)83 FE1-4 dated 29.4.88. This will entitle Railway officials to 90% re-
imbursement of annual membership fee towards membership of Institution of Permanent Way
Engineers subject to all other conditions stipulated under extant orders.
This issues with the concurrence of the Finance Directorate of Ministry of Railways.

Circular letter No.P ( R) 554/IV dated 27.8.2001
Copy of Board’s letter No. E[G]97QR1-28 dated 12-7-2001 is forwarded for information,
No. 46/2001.
Copy of Board’s letter No. E[G]97QR1-28 dated 12-7-2001 [RBE No. 135/2001]
Sub: Retention of railway accommodation at the previous place of posting in favour

of the officers/staff posted to New Zones.
***
Reference Board’s letter of even number dated 12-2-2001 on the above noted subject.
The question of retention of quarter at the previous place of posting and regulation of
the rent therefor by officers/staff posted to the new Zones prior to 31-3-2001 has been further
considered by Board and it has been decided that the retention beyond 31-3-2001 will be regulated in
terms of extant orders as in the case of permanent transfer, i.e., 2 months on normal rent and, on
request by the employee, on educational or sickness account, the period of retention of Railway
accommodation may be extended for a further period of 6 months on payment of special licence fee.
This issues with the concurrence of the Finance Directorate of Ministry of Railways.

173
Copy of Board's letter No. E(NG)II/2001/RE-1/4 dated 16-7-2001 is forwarded for
information, guidance and necessary action. Board’s ltrs. dt. 21-4-89 & 28-11-2000 quoted therein
were circulated as SC Nos: 128/89 & 10/2001, respectively.
Copy of Board’s letter No. E(NG)II/2001/RE-1/4 dated 16-7-2001 (RBE No. 137/2001)
Sub: Ad-hoc promotion to surplus staff.

…
As an incentive to the surplus staff, to induce them to take up posts at a new Station where
new assets/activities have come up, Board have decided to grant one ad-hoc promotion to them if
vacancies are available and the surplus staff meet the qualifying criteria.
2. While allowing such ad-hoc promotion to the surplus staff, the seniors will first be given
opportunity to exercise option to join the new place of activity. If they give their unwillingness,
then the same opportunity will be extended to the juniors.
3. The proposed benefit of ad-hoc promotion will be extended only up to the next higher grade
from the substantive grade presently held by the surplus staff. Such benefit will be allowed,
only if higher grade posts are available in the new unit, where the surplus staff are intended to
be redeployed. This will, however, not be applicable in the case of surplus staff redeployed
from one Unit to another within the same Station. This benefit will be given , provided no one
in the immediate feeder grade below is awaiting promotion in the new Unit.
4. The above incentive will be extended to the surplus staff within the broad framework of
instructions issued under Board’s letter No.E(NG)-II/84/RE-1/10 dated 21.4.1989, as well as
the Board’s letter No.E(MPP)/99/1/75 dated 28.11.2000.

Copy of Board's letter No. E(GP)2000/2/84 dated 25.7.2001 is forwarded for information,
guidance and necessary action. Board’s letter dated 30.1.2001 quoted therein was circulated as
S.C.No.34/2001.
Copy of Boards letter No. E(GP)2000 /2/84 dated 25.7.2001 (RBE No.138 /2001)
Sub: Selection to Group ‘B’ posts of Stenographers provided to the specified SAG
and higher grade Officers.
Ref: Board’s letter No.E(GP)2000/2/84 dated 30.1.2001.

…
The procedure for filling up the Group ‘B’ posts of Stenographers in Grade Rs.8000-13500
and in grade Rs.7500-12000 was circulated vide Board’s letter under reference. After careful
consideration of representations/suggestions received from the recognized Labour Federations, Indian
Railway Promotee Officers Federation and the Railways, the Board have decided as follows:
1. Promotion to Grade Rs.7500-12000
1.1 There will be no LDCE in the case of promotion to grade Rs.7500-12000. All the posts in this
grade will be filled by the normal process of selection, as prescribed for filling up of 70%
vacancies in Group B posts in other Departments.
1.2 The requirement of test of stenographic ability, mentioned in para 2(i) of Board’s letter under
reference, may be dispensed with. The selection shall comprise of written test, viva voce and
assessment of Record of Service.
174
The qualifying marks for written test and viva voce and record of service shall be as under:
Max. Marks Qualifying marks
(i) Written test of one paper 150 90

(ii) Viva voce 25}
(iii) Record of service 25} 30
( including at least 15 marks
in the record of service)
1.3 The written test for promotion to Group ‘B’ post in grade Rs.7500-12000 will be based on the
syllabus, a copy of which is enclosed. The questions will be set by the Principal HOD of
Personnel Department and evaluated by another SAG officer of the Personnel Department.
1.4 Integrated seniority list, for determination of Zone of consideration, of all Stenographers in the
eligible grades will be drawn by each Zonal Railway Headquarters for the selection. The
integrated seniority will be based on the date of regular appointment to the grade Rs.6500-
10500, followed by date of regular appointment in grade Rs.5500-9000 and then followed by
date of regular appointment in grade Rs.5000-8000. The selection will be processed by the
Personnel Branch in the Headquarters for the posts in the entire Zonal Railway including the
posts in the Divisions, Workshops etc.
1.5 All the extant instructions in respect of selection to 70% vacancies in Group ‘B’ regarding
reservation for SCs/STs will apply. The post will be treated as “non-safety” for reservation
purposes.
1.6 The posts in grade Rs.7500-12000 are required to be created by upgrading an equal number
of posts in the grade Rs.6500-10500, resulting in a reduction in the number of posts in the
latter grade. In case, Stenographers in grade Rs.5000-8000 or Rs.5500-9000 are promoted to
the grade Rs.7500-12000 superseding those in grade Rs.6500-10500, some of the present
incumbents in grade Rs.6500-10500 may become surplus. In such cases, the surplus staff
who are regularly appointed in grade Rs.6500-10500 should not be reverted but retained in
the same grade treating the grade as personal to them.
1.7 Since the promotions to the grade Rs.7500-12000 are adhoc in nature for the present, the
occasion for exercising the option as prescribed in Para 3 of Board’s letter dated 30.1.2001
would not arise at present. The option may be obtained from the empanelled Stenographers
only after the promotion is made regular. Till such time they are made regular in grade
Rs.7500-12000 of Stenographers, they will continue to be eligible for consideration for
promotion to the post of APO. However, within one month of being made regular, they will
have to exercise the option of remaining in the panel of Stenographer grade Rs.7500-1200
and this option will be final. If an employee after being empanelled opts out, the next qualified
candidate should be placed on the panel with the approval of the GM duly observing the rules
and orders for reservation for SC/ST candidates.
1.8 If an employee gets empanelled as APO while he/she is working as ad hoc Stenographer in
Group B, he/she will exercise the option to remain in the panel of APO within one month of
such empanelment and this option will be final.
2. Promotion to Grade Rs.8000-13500
1. Para 2(ii) of Board’s letter No.E(GP)2000/2/84 dated 30.1.2001 may be replaced with the
following provision:
“ The posts in grade Rs.8000-13500 may be filled from amongst the Stenographers who are in grade
Rs.7500-12000 with minimum one year of non-fortuitous service in the grade and volunteer for the
post. Suitability for the post shall be assessed through personal interview and assessment of record of
service only, by the Additional General Manager. Those found suitable will be appointed to the grade
with the approval of General Manager. The selection for this post will be processed by the Personnel
175
Branch. Till such time candidates with minimum one year’s non-fortuitous service in grade Rs.7500-
12000 are available, the posts in grade Rs.8000-13000 may be operated in the lower grade of
Rs.7500-12000”.
3. Para 4 of Board’s letter dated 30.1.2001 may be replaced by the following provision.
“The promotion to grade Rs.7500-12000 and grade Rs.8000-13500, as per procedure prescribed
above, shall be adhoc in nature till such time the Recruitment Rules prescribing the procedure for
filling up these posts on regular basis are notified in consultation with UPSC.
Enclosure to Board’s letter No.E(GP)/2000/2/84 dated 25.7.2001 (RBE No.138/2001)
SYLLABUS FOR THE WRITTEN TEST FOR SELECTION FOR

PROMOTION TO THE POST OF PRIVATE SECRETARY
(GRADE Rs.7500-12000)
Total Marks – 150

Qualifying Marks - 90
1. Maintenance of records, Service Book, Personal Files etc.
2. Office Procedure – Receipt and Despatch, Docketting, Noting and drafting.
3. Writing and Maintenance of Confidential Reports.
4. Monitoring and Disposal of VIP reference from Ministers, MPs, MALs etc/
5. Grievance handling Machinery and Redressal of Grievances.
6. Official Language Policy and Rules.
7. Leave Rules
8. Classification of Services.
9. Pay scales and principles of pay fixation.
10. Recruitment Policy
11. Rules of Reservation for SC/ST/OBC
12. Compassionate Appointment
13. Policy of Promotion.
14. Types of Pay, types of allowances, TA Rules.
15. Pass Rules
16. Various types of Advances and their eligibility conditions.
17. Training of Officers and Staff, Training Institutes, Zonal Training Schools.
18. Railway Servants (Discipline & Appeal) Rules, Railway Service Conduct Rules,Schedule of
Disciplinary Powers.
19. Schedule of Powers in Establishment matters.
20. Staff Welfare – Staff Benefit Fund, Consumer Cooperative Societies, Medical
Assistance, Educational Assistance, Housing etc.
21. Retirement benefits under SRPF and Pension Rules.
NOTE:
1. There will be only one paper. Time allowed for answering shall be 3 hours.
2. The questions to be set, out of the subjects mentioned in the syllabus, should have a practical
bias, i.e. it should be designed to test the knowledge of candidates, which is required in the day-
to-day work as Private Secretaries and their ability to tackle the practical problems they are likely
to face.
3. 10% of the total marks should be set apart for the question(s) on Official Language Policy & Rules.
While the employees should be encouraged to attempt the questions on official language policy and
rules, the questions should not be compulsory. Questions on official language policy and rules may
be set by or in consultation with Mukhya Rajya Bhasha Adhikari.

Circular letter No.
176
Copy of Board's letter No. E(MPP)2001/1/25 dated 18.7.2001 is forwarded for information,
guidance and necessary action. Board’s letters dated 21-4-89 and 28-11-2000 quoted therein was
circulated as SC Nos. 128/89 and 10/2001.
Copy of Boards letter No. E(MPP)2001/1/25 dated 18.7.2001 (RBE No.139 /2001)
Sub: Redeployment of surplus staff in RPF.

…..
The matter regarding re-deployment of “surplus staff belonging to departments other than
RPF” to RPF has been under consideration of Board. It has now been decided that surplus staff
fulfilling the following criteria may be re-deployed in the constabulary categories of RPF:
The conditions regarding physical standards, age and Educational qualification as laid down in
Rules 47 and 48.2 of the RPF Rules 1987 are fulfilled subject to relaxation in the age to 35 years for
the purpose of redeployment.
The physical efficiency tests as laid down in Board’s letter No.86/Sec.(E)/RC-3/6 dated
25.9.96 is passed.
2. The screening committee for redeployment must have a personnel officer as one of the
members.
3. Requisite training of surplus staff re-deployed in RPF will be held in the respective RPF training
centres on IR.
4. The seniority of surplus staff re-deployed in RPF will continue to be guided by Board’s letter
No.E(NG)II-84/RE-1/10 dated 21.4.89.
5. While re-deploying surplus staff in RPF item No.XI(1) and XII of Board’s letter
No.E(MPP)99/1/75 datd 28.11.2000 may also be kept in mind.
This issues with the approval of DG/RPF.
Early action may be taken to re-deploy surplus staff expeditiously in the light of these
instructions.

Circular letter No P(R)473/IV dated 23.8.2001
Copy of Board’s letter No.E(W)/2000/PS5-1/35 dated 23.7.2001 is forwarded for information,

guidance and necessary action. Board’s letters dated 12.1.2001 and 19.4.2001 quoted therein were
circulated as S.C.No.29/2001 and 91/2001, respectively.
Copy of Board’s letter No.E(W)/2000/PS5-1/35 dated 23.7.2001.
Sub: Issue of Widow Pass to next year account.

***
In terms of letter of even number dated 12.1.2001 and 19.4.2001 one set of pass may be
issued to serving/retired railway employees 60 days in advance of the current year from date of issue
for journeys commencing in the next year debiting the same in the next year’s account. AIRF has
made a demand that issue of pass 60 days in advance may also be extended in case of widow pass.
In terms of item (ii) under Category No.3 of Schedule V of Railway Servants (Pass) Rules,
terms and condition for issue of widow pass are the same as are applicable to privilege passes. In
177
the circumstances widow pass on request may be issued 60 days in advance of the current year from
the date of issue of journeys commencing in the next year duly debiting such issue of pass to the next
year’s account. The validity of the pass will be of 3-4 months as the case may be from the date of
issue.
SERIAL CIRCULAR No. 164/2001

Circular letter No.P ( R) 648/CAT/III dated 28.8.2001
Copy of Board’s letters No. E[G]82 LL2-2(A) dated 20-4-2001 together with Board’s letter No.
E[G]82 LL2-2(A) & E[G]82 LL2-2(B) dated 4-6-92 is forwarded for information, guidance and
necessary action.
Copy of Board’s letter No. E[G]82 LL2-2(A) dated 20-4-2001 [RBE No. 78 /2001]
ORDER
Senior Personnel Officer & Divisional Commercial Manager may also be included in the
schedule contained in Board's letter No. E[G]82 LL2-2(A) & E[G]82 LL2-2(B) dated 4-6-92 as
item No. 88 & 89 respectively.
Copy of Board’s letter No. E[G]82 LL2-2(B) dated 20-4-2001 [RBE No. 79 /2001]
ORDER
Senior Commercial Manager may also be included in the schedule contained in Board’s letter
No.E(G)/82 LL-2(A) and E(G)/82 LL2-2(B) dated 4.6.92 as item no. 90.
Copy of Board’s Lr.No.E(G)/82-LL2-2(A) dated 4.6.1992(RBE 91/92)

ORDER
S.O. In exercise of the powers conferred y Rule I of Order XXVII of the First Schedule to the Code of
Civil Procedure, 1908 (5 of 1908) and in supersession of the notification of the Government of India in
the Ministry of Railways (Railway Board) number GSR 198, dated the 21st February 1983, except as
respects things done or omitted to be done before such supersession, theCentral Government hereby
appoints.
i) the officers mentioned in the schedule annexed hereto as persons by whom plaints and
written statements in suits in any court of Civil jurisdiction by or against the Central
Government in respect of the Railway Adminisration shall be signed
ii) those of the officers referrd to in clause (I) who are acquainted with the facts of the case, as
persons by whom such plaints and written statements shall be verified.

Copy of Board's letter No. E(D&A)97 RG 6-72 dated 28.5.2001 together with Board’s letter
dated 9-8-88 quoted therein is forwarded for information, guidance and necessary action.
Copy of Boards letter No. E(D&A)97 RG 6-72 dated 28.5.2001 (RBE No.99 /2001)
Sub: Decisions taken on file in disciplinary cases – question whether such decisions
are to be treated as final even though not communicated to the charged
officials.
178
…
Attention of the railways is invited to instructions contained in this Ministry’s letter
No.E(D&A)88 RG 6-103 dated 9.8.88 on the above subject which inter alia provide that the decision
recorded on the file by the disciplinary authority is not final and can be changed by his successor if the
previous incumbent has relinquished the charge before communicating his decision to the charged
official.
2. The matter has since been examined further in consultation with the Department of Personnel
& Training and the Ministry of Law and it is clarified that the principle laid down in this Ministry’s letter
of 9.8.88 as brought out above will be applicable only in those cases where the disciplinary authority
is the Head of the State, i.e., the President of India or the governor of the State concerned, as the
case may be. In cases where the disciplinary authority is the one prescribed under the RS(D&A) Rules
( other than the President) , the decision recorded on the file by that authority even if not
communicated shall be final and cannot be changed by that authority himself or by his successor-in-
office. The decision taken by the disciplinary authority ( other than the Head of the State) is a judicial
decision and once it is arrived at, it is final.
3. It is clarified that if the decision recorded on the file could not be communicated to the charged
official by the authority who had recorded the said decision, the successor disciplinary authority will
merely act in the role of a communicator of the decision already taken by his predecessor.
4. It is also clarified that the principle laid down in para 2 above shall be applicable only to the
decision recorded at the conclusion of the disciplinary proceedings i.e, the final orders passed in the
case by the disciplinary authority. It shall not apply where the disciplinary authority proposes to
disagree with the advice of the CVC or to the decision recorded by the disciplinary authority before
referring the case to the UPSC for advice. These decisions are provisional in nature and can
therefore, be modified by the same authority or the successor disciplinary authority, before a final
decision is recorded and communicated to the charged official.

Circular letter No. P(R)673/II dt. 31.8.2001
Copy of Board's letter No.E(MPP)/99/3/6 dated 10.7.2001 is forwarded for information,

Copy of Board's letter No.E(MPP)/99/3/6 dated 10.7.2001

Sub: List of training centres on Indian Railways.
In continuation of Board’s letter of even number dated 18.6.99, Ministry of Railways have agreed to
include “Personnel Training Centre/Jodhpur after S.No.123 of the Annexure “A” of Board’s letter
quoted above and the “Drivers” Training Centre(Loco)Asansol/ER” at S.No.84 stands deleted as the
same training centre figures at S.No.30 as well. A revised list of the training centres is attached.
In view of the above “Personnel Training Centre, Jodhpur”, now figures at S.No.123. This centre, apart
from training Northern Railway Personnel staff, should cater to the training needs of DCW, DLW and
RCF as well.
The Ministry of Railways have decided to modify the “Manual on Management of Training
“(Edition),1998) as per the Correction Sli[p No.4/2001 enclosed.
This has the approval of Board(MS) subject to the condition that existing facilities are proposed to be
uitlised and no additional financial implications are einvolved.
179
MANUAL ON MANAGEMENT OF TRAINING (JUNE 1998)
Advance Correction Slip No.4/2001
Appendix-I of the Manual on Management of Training ( Edition 1998) may be replaced with the
attached list.
(Authority: Board’s letter No.E(MPP)/99/3/6 dated 10.7.2001)
1. Zonal Training. Centre/ Bhusawal/CR.
2. Zonal Training. Centre/ Bhuli/ER
3. Zonal Training. Centre/Chandausi/NR
4. Zonal Training. Centre/Muzaffarpur/NER
5. Zonal Training. Centre/ADPJ/NFR
6. Zonal Training. Centre/Trichy/SR
7. Zonal Training. Centre/Moula-ali/SCR
8. Zonal Training. Centre/Sini/SER
9. Zonal Training. Centre/Udaipur/WR
10. Supervisors’ Training Centre/Jhansi/Cr
11. Supervisors’ Training Centre/Kanchearapara/ER
12. Supervisors’ Training Centre/Lucknow/NR
13. Supervisors’ Training Centre/Gorakhpur/NER
14. Supervisors’ Training Centre/New Bongaigon/NFR
15. Supervisors’ Training Centre/Bangalore/SR
16. Supervisors’ Training Centre/Secunderabad/SCR
17. Supervisors’ Training Centre/Kharaghpur/SER
18. Supervisors’ Training Centre/Ajmer/WR
19. S&T Training Centre,Ghaziabad, NR
20. S&T Training Centre,Podanur, SR
21. S&T Training Centre,Sabarmati/WR
22. S&T Training Centre, KGP/SER
23. S&T Training Centre, Gorakhpur, NER
24. S&T Training Centre,Byculla, CR
25. S&T Training Centre,Liluah, ER
26. S&T Training Centre, Pandu, NFR
27. S&T Training Centre, Moula-ali,SCR
28. S&T Training Centre,Malda, ER
29. Electrical TrainingCentre,Thakurli/CR
30. Electrical Training Centre,Asansol/ER
31. Electrical Training Centre,Kanpur/NR
32. Electrical Training Centre,Ghaziabad/NR
33. Electrical Training Centre,GKP/NER
34. Electrical Training Centre,Avadi/SR
35. Electrical Training Centre,Vijayawada/SCR
36. Electrical Training Centre,Lallaguda/SCR
37. Electrical Training Centre,Tatanagar/SER
38. Electrical Training Centre,Rourkela/SER
39. Electrical Training Centre,Baroda/WR
40. Electrical Training Centre,Mahalaxmi/WR
41. Civil Engineering Training Centre, Kanpur/NR
42. Civil Engineering Training Centre,Allahabad/NR
43. Civil Engineering Training Centre, Tambram/SR.
44. Civil Engineering Training Centre,Kachiguda, SCR.
45. Civil Engineering Training Centre, Guntakal, SCR.
46. Technical Training Centre/CLW/Chittarajan
47. Technical Training Centre/DCW/Patiala.
48. Technical Training Centre/DLW/Varanasi.
49. Technical Training Centre/ICF/Perambur.
50. Technical Training Centre/RCF/Kapurthala.
180
51. Technical Training Centre/WAP/Bangalore.
52. Jagjivan Ram RPF Training Centre/NR/Lucknow.
OTHER TRAINING CENTRES
1. Area Training Centre/Kalyan/Cr

2. Area Training Centre/Jhansi/CR
3. Area Training Centre/Damoh/Cr
4. Area Training Centre/Bhusawal/CR
5. Area Training Centre/Ajni/CR
6. Area Training Centre/Kacheguda/SCR
7. Area Training Centre/Lower Parel/WR
8. Area Training Centre/Bandra/WR
9. Area Training Centre/Ajmer/WR
10. Area Training Centre/Bandikui/WR
11. Area Training Centre/Junagadh/WR
12. Area Training Centre/Kota/WR
13. Area Training Centre/Baroda/Mhow/WRR
14. Area Training Centre/Valsad/WR
15. Area Training Centre/Baroda/WR
16. Basic Training Centre(C&W)/Ajni/CR/
17. Basic Training Centre (C&W)/Matunga/CR
18. Basic Training CentreC&W)/Mumbai/CR
19. Basic Training Centre (C&W)/Bhusawal/CR
20. Basic Training Centre (Elec.)/Matunga/CR
21. Basic Training Centre(loco)/Bhusawal/CR
22. Basic Training Centre(loco)/Jhansi/CR
23. Basic Training Centre(C&W)/Jhansi/CR
24. Basic Training Centre(loco)/Parel/CR
25. Basic Training Centre(Loco)/Jabalpur/CR
26. Basic Training Centre(Diesel)/Kurla/CR
27. Basic Training Centre/Manmad/CR
28. Basic Training Centre/Nasik/CR
29. Basic Training Centre/Mew Katni/CR
30. Basic Training Centre/Jamalpur/ER
31. Basic Training Centre/Jodhpur/NR
32. Basic Training Centre/Bikaner/NR
33. Basic Training Centre(C&W)/AMV/Lucknow/NR
34. Basic Training Centre(C&W)/Amritsar/NR
35. Basic Training Centre/Jagadhari/NR
36. Basic Training Centre/Gorakhpur/NER
37. Basic Training Centre/Izatnagar/NER
38. Basic Training Centre/Erode/SR
39. Basic Training Centre/Perambur/SR
40. Basic Training Centre/Guntapalli/SCR
41. Basic Training Centre/Hubli/SCR
42. Basic Training Centre/Lallaguda/SCR
43. Basic Training Centre/Vijayawada/SCR
44. Basic Training Centre (C&W)/Ajmer/WR
45. Basic Training Centre (C&W)/Klower Parel/WR
46. Basic Training Centre/Dahod/WR
47. Basic Training Centre/Kota/WR
48. Basic Training Centre (Loco)/Ajmer/WR
49. C&W Training Centre/Tikiapara/ER
50. C&W Training Centre/Dhanbad/ER
51. C&W Training Centre/Ambala/NR
52. C&W Training Centre/Ghaziabad/NR
53. C&W Training Centre/Allahabad/NR
181
54. C&W Training Centre/Amritsar/NR
55. C&W Training Centre/GMC/Kanpur/NR
56. C&W Training Centre/Rewari/NR
57. C&W Training Centre/Jagadhari/NR
58. C&W Training Centre/Lucknow/NR
59. C&W Training Centre/Miraj/SCR
60. C&W Training Centre/Dharwar/SCR
61. Permanent Way Training Centre/Dhanbad/ER
62. Permanent Way Training Centre/Mugalsarai/ER
63. Permanent Way Training Centre/Sadulpur/NR
64. Permanent Way Training Centre/Samli/NR
65. Permanent Way Training Centre/Allahabad/NR
66. Permanent Way Training Centre/Haridwar/NR
67. Permanent Way Training Centre/Jagadhari/NR
68. Permanent Way Training Centre/Jalandhar/NR
69. Permanent Way Training Centre/Jodhpur/NR
70. Permanent Way Training Centre/Lucknow/NR
71. Permanent Way Training Centre/Palghat/SR
72. Permanent Way Training Centre/Villupuram/SR
73. Transportation Training Centre/Ferozpur/NR
74. Transportation Training Centre/Jodhpur/NR
75. Transportation Training Centre/KIA/NR
76. Transportation Training Centre/Kurushetra/NR
77. Transportation Training Centre/Lucknow/NR
78. Transportation Training Centre/Shajahanpur/NR
79. Transportation Training Centre/Subedaganhj/NR
80. Transportation Training Centre/Erode/SR
81. Transportation Training Centre/Villupuram/SR
82. Transportation Training Centre/Shoranur/SR
83. Transportation Training Centre/Adra/SER
84. Diesel Drivers’ Training Centre/Jamalpur/ER
85. Electric Drivers’ Training Centre/Asansol/ER
86. Divisional Training Centre/Moradabad/NR
87. Diesel Traction Training Centre/New Katni/CR
88. Diesel Traction Training Centre/Patratu/ER
89. Diesel Traction Training Centre/Mughalsarai/NR
90. Diesel Traction Training Centre/AMV/Lucknow/NR
91. Diesel Traction Training Centre/BGKT/Jodhpur/NR
92. Diesel Traction Training Centre/Ludhiana/NR
93. Diesel Traction Training Centre/SSB/Delhi/NR
94. Diesel Traction Training Centre/TKD/Delhi/NR
95. Diesel Traction Training Centre/Gonda/NER
96. Diesel Traction Training Centre/Malda/NFR
97. Diesel Traction Training Centre/Guwahati/NFR
98. Diesel Traction Training Centre/Siliguri/NFR
99. Diesel Traction Training Centre/Ponmalai/SR
100. Diesel Traction Training Centre/Kazipet/SCR
101. Diesel Traction Training Centre/Guntakal/SCR
102. Diesel Traction Training Centre/Rajmundry/SCR
103. Diesel Traction Training Centre(NG)/Nagpur/SER
104. Diesel Traction Training Centre/Ratlam/WR
105. Diesel Traction Training Centre/Abu Road/WR
106. Diesel Traction Training Centre/Sabarmati/WR
107. Diesel Traction Training Centre/Mahalaxmi/WR
108. Diesel Traction Training Centre/Bandra/WR
109. Motorman Training Centre/Kalyan/CR
110. Motorman Training Centre/Perambur/SR
111. Electrical Training Centre/Perambur/SR
182
112. Traction Training Centre/Tambaram/SR
113. TRD Training Centre/Chakradharur/SER
114. Electrical Training Centre/Bilaspur/SER
115. RPF Training Centre/Kurduwadi/CR
116. RPF Training Centre/Dhanbad/ER
117. RPF Training Centre/Gorakhpur/NER
118. RPF Training Centre/Digboi/NFR
119. RPF Training Centre/Trichy/SR
120. RPF Training Centre/Moula-Ali/SCR
121. RPF Training Centre/Midnapore/SER
122. RPF Training Centre/Valsad/WR
123. Personnel Training Centre,Jodhpur/NR
124. Thermit Welding Training Centre/Lucknow/NR

Circular letter No.P ( R) 676/I dated 4.9.2001
Copy of Board’s letter No. E[NG]I-99/TR/18 dated 19-7-2001 is forwarded for information,
No. 111/2001.
Copy of Board’s letter No. E[NG]I-99/TR/18 dated 19-7-2001

[RBE No. 141/2001] SC No. 14 To MC No. 24.
Sub: Derailment of 2410 Up Gondwana Express from Hajrat

Nizamuddin to Bilaspur on Up line between Ballabgarh and Asaoti Station of
Tughlakabad - Mathura electrified B.G . Section of Jhansi Division of Central
Railway on 31-8-98.
***
Reference Board’s letter of even number dated 17-5-2001 on the above subject,
conveying that review of performance of Supervisors directly connected with Safety of trains
operation, after a stay of 5 years in the same place of posting, may be carried out and a decision
taken based on their past performance, as to whether their continuance in the same place is desirable
or not, on merit of each case.
2. It is clarified that only the Supervisors in grade Rs. 5000-8000 and above are intended
to be covered by the term Supervisors mentioned in the above instructions.

Copy of Board’s letter No.E(NG)/I-2000/SR6/20 dated 22.6.2001 is forwarded for information

S.C.No.100/2001.
Copy of Board’s letter No.E(NG)I-2000/SR6/20 dated 22.6.2001 (RBE No.120/2001).
CORRIGENDUM
Sub: Fixation of panel seniority – Accounts Deptt

Ref: This Ministry’s letter of even number dated 24.4.2001.
…..
183
The first para of Board’s letter under reference may be amended to read as “Reference
Northern Railway’s letter No.95/ADMN/B/7/G.LIST/JAA dated 3.10.2000 and PNM/NFIR item
No.42/2000 on the above subject”.

Copy of Board's letter No. E(MPP)2001/19/3-Recomm/36 dated 29.6.2001 is forwarded for

Copy of Boards letter No. E(MPP)2001/19/3-Recomm.36 dated 29.6.2001 (RBE No.126/2001)
Sub: Report of the Railway Safety Review Committee (Part II)1998 -Performance of the
trainers and availability of infrastructure in the training centres – Recommendation
No.36.
….
The Railway Safety Review Committee vide Recommendation No.36 have recommended as
under:
“IR should have a central training cell manned y a multi disciplinary team of selected individuals
specialized in training. The cell should be entrusted with the responsibility of designing training
courses, preparing standard lesson plans and training material. It should arrange for producing audio-
visual training material with the assistance of specialized agencies. At Zonal level the performance of
the trainers and availability of infrastructure and training aids in thtraining institutions should be
monitored by Additional General Manager personally”.
The above recommendation has been accepted by Railway Board with reference to
monitoring of the performance of training/trainers by Additional General Managers. The issue of
having a Central training cell is still under consideration.
2. In this context the Railways are directed that henceforth the Additional General Manager will
personally monitor the performance of the trainers and availability of infrastructure and training aids of
all the training centres/institutions on your railway.
29. The Ministry of Railways have decided that the Manual on Management of Training 1998 may be
amended as per the attached Advance Correction Slip No.3/2001.
MANUAL ON MANAGEMENT OF TRAIING (JUNE 1998)
Para 4.2.1. below para 4.2. under item No.4 of the Manual on Management of Training (June 1998)
may be inserted as under:
1. Additional General Manager will personally monitor the performance of the trainers
and availability of infrastructure and training aids of all the training centres/institutions
on the Railway.
(AUTHORITY: Board’s letter No.E(MPP)/2001/19/3-Recom.35 dated 2.6.2001).

Copy of Board’s letter No.E(NG)I-2000/RE-3/5 dated 31.7.2001 is forwarded for information,

184
Copy of Board’s letter No.E(NG)I-2000/RE-3/5 dated 31.7.2001
(RBE No.149/2001) (S.C.No.3 to MC No.25).
Sub: Persons with Disabilities (Equal Opportunities, Protection of Rights and Full
Participation) Act, 1995 – Absorption of disabled/medically Decategorised staff
in alternative employment- Amendment to IREM.
…..
The question whether a Railway Servant, against whom malingering is established in terms of
Note (ii) below para 512(2) of Indian Railway Medical Manual, will be entitled to absorption in
alternative employment as per Chapter XIII of Indian Railway Establishment Manual Vol.I 1989 has
been considered by the Ministry of Railways. It has been decided that, if a person has been declared
a malingerer in terms of Note (ii) below para 512 ibid, he will not be entitled to the benefit of the
scheme framed pursuant to Section 47(1) of the Persons with Disabilities (Equal Opportunities,
Protection of Rights and Full Participation), Act, 1995 for absorption in alternative employment of
medically decategorised Railway servants.
The Indian Railway Establishment Manual may be amended as in the ACS No.122 enclosed.
Encl:ACS No.122
INDIAN RAILWAY ESTABLISHMENT MANUAL VOLUME-I

(REVISED EDITION 1989)
Chapter XIII – Absorption of Medically Incapacitated Staff in Alternative Employment.
ADVANCE CORRECTION SLIP NO.122
Substitute the following for the existing Para 1311:-
“1311 Other types of Cases
(i) The staff who get their Cases recommended for a change of category on medical grounds will
not get the benefit of these rules, but will be treated as staff transferred on their own request.
(2) The staff declared as malingerer in terms of Note(ii) below para 512(2) of Indian Railway
Medical Manual will also not be covered by these rules. They will continue to be governed by
the provisions in the IRMM ibid”.
AUTHORITY:Note (ii) below Para 512 (2) of Indian Railway Medical Manual and Ministry of Railway’s
letter No.E(NG)I-2000/RE-3/5 dated 31.7.2001).

Circular letter No. P(R)500/XVII dated 5.9.2001
Copy of Board’s letter No.94/TC/RCT/2-2/Pt dated 6.7.2001 is forwarded for information,

Copy of Board’s letter No.94/TC/RCT/2-2/Pt dated 6.7.2001
Sub: Dearness Relief on Pension admissible to retired Chairman, Vice-Chairman

and Members of Railway Claims Tribunal.
` …..
In terms of GSR 733 (E) dated 21.9.2000, and GSR 386 (E) dated 25.5.2001 the maximum
pension earned by the Chairman, Vice-Chairman and Members for the service rendered by them in
185
RCT shall not exceed Rs.23,580/- per annum subject to the condition that the aggregate amount of
pension payable under this rule, together with the amount of any other pension including commuted
portion of pension, if any drawn or entitled to be drawn, while holding office in the Tribunal, shall not
exceed Rs.1,56,000/- per annum i.e. Rs.13,000/- per month. The amount of pension admissible shall
be treated as basic pension. Accordingly, the retired Chairman, Vice-Chairman and Members of RCT
shall be entitled to draw dearness relief on the amount of basic pension not exceeding Rs.13,000/- per
month, at the rate as announced by the Department of Pension and Pensioner’s Welfare from time to
time. It is clarified that dearness relief is not to be reckoned for the purpose of working out the ceiling.
This would be payable at the rates applicable from time to time as per DOP&PW’s orders.
This issues with the concurrence of Finance Directorate of Railway Board.

Circular letter No.P(R)563/III dated 07.9.2001
Copy of Board’s letter No. E[SPORTS]2000/POLICY/2 dated 11-7-2001 together with their
letter dated 25-6-82 is forwarded for information, guidance and necessary action.
Copy of Board’s letter No. E[SPORTS]2000/POLICY/2 dated 11-7-2001
Sub: Recruitment of sportspersons – relaxation of Educational qualifications –

clarification.
****
In terms of extant instructions it has been stipulated that the minimum educational
qualifications for recruitment to Group ‘C’ Non-Technical Popular Categories of posts other than ASMs
and Guards should be pass in matriculation or equivalent with a minimum of 50% marks in the
aggregate. Some Zonal Railways have sought clarifications whether this will also apply for
considering the appointment of sportspersons on the Railways against sports quota.
2. In this connection attention is invited to instructions contained in Board’s letter No. E[NG]II-
81/RSC/25 dated 25-6-82 wherein it was clarified that for recruitment to Non-Technical
Popular Categories of posts other than ASMs and Guards against sports quota the minimum
of 50% marks in matriculation need not be insisted upon and candidates possessing a pass in
matriculation may also be appointed provided the other prescribed conditions are satisfied in
their case.
3. It is, therefore, clarified that the instructions contained in Board’s letter dated 25-6-1982,
mentioned in para 2 above should follow for considering the appointment of sportspersons
against sports quota.
SERIAL CIRCULAR NO. 173 /2001

Circular letter No.P(R)473/IV dated 19.9.2001
Copy of Board's letter No.E(W)/2001/PS 5-1/9 dated 2.8.2001 is forwarded for information,
guidance and necessary action. Board's letter dated 29.3.2001 and 7.6.2001 quoted therein were
circulated as S.C.No.75/2001 and 145/2001 respectively.
Copy of Board's letter No.E(W)/2001/PS 5-1/9 dated 2.8.2001
Sub: Entitlement for travel in Rajdhani/Shatabdi trains - Affixing Rubber stamp on the
Pass/PTO
…..
Policy instructions regarding travel by Rajdhani/Shatabdi trains were issued vide Board's letter
No.98 TGI/9/P dated 7.6.2000 and dated 29.03.2001. Vide para 16 and 17 of the said letters, it was
emphasised that rubber stamps showing the entitlement of berths/seats in Rajdhani/Shatabdi trains
should be indicated to enable the pass holder and the booking clerk to know the exact entitlement and
186
reserve the berths/seats accordingly. In order to make the system fool-proof it was indicated therein
that no Pass/PTO shall be issued without rubber stamps indicating the entitlement. These instructions
were reiterated vide Board's letter No.E(W)/2001PS5-1/9 dated 07.06.2001.
2. Despite repeated instructions, instances have come to the notice that I Class/I-A Passes/PTO
continue to be issued without rubber stamps, causing excess/short booking of berths/seats in various
kinds of passes. Since passes/PTO to serving and retired employees are issued other than from
Headquarters/Divisional offices also, the instructions on the subject may be percolated down to all
pass issuing units to make the system compulsory.
3. To prevent any excess/short booking of seats/berths on Rajdhani/Shatabdi trains, it is desired

that no I Class/I-A Pass shall be issued without rubber stamp, by any pass issuing office on Indian
Railways and if any such pass is found to be issued after 01.09.2001 the same shall not be valid for
booking of berths/seats on Rajdhani/Shatabdi trains. In such an event, the pass signing authority
shall be held responsible for violating Board's instructions.
SERIAL CIRCULAR NO. 174.
/2001
Copy of Board’s letter No.E(W)/2000 LG5/7 dated 8.8.2001 is forwarded for information,
187
Copy of Board’s letter No.E(W)/2000/LG 5/7 dated 8.8.2001
Sub: Issue of Complimentary Cheque Passes for purposes not covered under
Schedule VII of Railway Servants (Pass) Rules, 1986.
…..
On receipt of information from Zonal Railway in connection with fulfillment of an Assurance
given in reply to a Parliament Question it has come to notice of Board that Zonal Railways are issuing
complimentary cheque passes for the purposes which are not covered under schedule VII (Special
Passes) of Railway Servants(Pass) Rules, 1986 or supported by Board’s instructions/approval.
Complimentary cheque passes for the purposes which are not covered under schedule VII
(Special Passes) of Railway Servants (Pass) Rules, 1986 can only be issued with approval of MR,
MOS(R) or Board Members. Where Railways are required to issue such complimentary cheque
passes in the interest of Railway’s working which is not covered under schedule VII of Railway
Servants(Pass) Rules, 1986, they are required to take Board’s prior approval. In rare cases of
emergency where it is not possible for Railway to obtain Board’ prior approval, the Railways should
send such proposal for post-facto approval of Board bringing out clearly the merits of the case and
reasons for not taking Board’s prior approval

Circular letter No.P(R)436/IREM/IV dated 19.9.2001
Copy of Board's letter No.E(NG)I-98/CN5/1 dated 02.08.2001 is forwarded for information,

guidance and necessary action. Board's letter dated 12.10.98 quoted therein was circulated as
S.C.No.275/98.
Copy of Board's letter No.E(NG)I-98/CN5/1 dated 2.8.2001

(RBE No.148/2001) S.C.No.2 to M.C.No.19
Sub: Simplification of confirmation procedure - Rules regarding.

…..
In terms of Para 113, section "F" Chapter-I of Indian Railway Establishment Manual,
Volume-I (1989) vide ACS No.58 circulated with this Ministry's letter of even number dated 12.10.98
probation period of twenty four months has been prescribed in each grade of promotion.
The matter has been reviewed and it has been decided that, henceforth, probation
period of 12 months, instead of 24 months, should be prescribed in all grades of promotion. Cases of
staff promoted on regular basis should be reviewed after completion of 12 months probation with a
view to determine their suitability for retention in the grade. The review should be completed early and
a decision to retain the employee in the higher post, or to revert to the lower grade, should be taken
and implemented within a period of six months from the date of completion of the probation.
The Indian Railway Establishment Manual, Vol.I, 1989 may, therefore, the amended
accordingly, as in Advance Correction Slip No.124 enclosed.
INDIAN RAILWAY ESTABLISHMENT MANUAL VOLUME I ((1989)
ADVANCE CORRECTION SLIP NO.124

SECTION 'F' CHAPTER-I REGARDING CONFIRMATION
Substitute the following for the existing para 113:
"113 CONFIRMATION ON PROMOTION
188
i) A probation period of 12 months should be prescribed in all grades of
promotion.
ii) The Appointing Authority will, on completion of the said period of probation,himself
assess the work and conduct of the railway servant and, in case the railway servant is
found fit to hold the higher grade, he will pass an order declaring that the person
concerned has successfully completed the probation. If the Appointing Authority
considers that the work of the railway servant has not been satisfactory or the same is
needed to be watched for same more time, he may revert him to the post or grade
from which he was promoted, or extend the period of probation, as the case may be.
iii) Since there will be no confirmation on promotion before an official is declared to have
completed the probation satisfactorily, a rigorous screening of his performance should
be made and there should be no hesitation to revert a person to the post or grade
from which he was promoted, if his work during probation has not been satisfactory.
The screening should be completed early and a decision to declare the employee as
having completed the probation satisfactorily in the higher grade, or to revert him,
should be taken and implemented within a period of 6 months of completion of period
of probation".
(Authority: Para 108 in Part I of this section and Ministry of Railway’s letter No. E(NG)I-98/CN5/1
dated 2-8-2001)
SERIAL CIRCULAR NO.176/2001

Circular letter No.P(R)500/XIV dated 29-9-2001
Copy of Board's letter No. E[P&A]II-2001/RS-4 dated 30-7-2001 is forwarded for information,
S.C.No.314/99 dated 30.11.99.
Copy of Board's letter No.E(P&A)/II-2001 RS-4 dated 30.7.2001 (RBE No.144/2001).
Sub: Implementation of Government's decision on the recommendations of the Vth Central

Pay Commission – Revision relating to Pension/ commutation of Pension
JCM/DC item No.26/2001.
…..
Queries have been received from various quarters seeking classification regarding the
manner of implementation of the orders contained in Para 3(A) & (B) of letter No.F(E)/III/97/PN1/22
dated 29.10.1999 in respect of Running Staff who retired during the period from 1.1.1996 to
30.09.1996. The issue was also represented by the staff side in the JCM/DC meeting held on 27th
and 28th June 2000.
2. The matter has been examined and it is clarified that
a) For the period during which pay was drawn in the pre-revised pay scales by the
Running staff, the total emoluments for the number of months for which pay was drawn in the pre-
revised pay scales shall be calculated after taking into account the following:
Basic Pay + 55% of Basic Pay (including increments, if any drawn during the intervening
period)
Dearness allowance upto CPI 1510 i.e. @ 148% , 111% and 96% of the Basic pay plus + 30%
of the basic pay, as the case may be.
The first and second instalments of Interim Relief appropriate to the basic pay drawn during
the relevant period, the second instalment of interim relief being calculated on Basic Pay + 30% of the
Basic pay.
189
Notional increase of the Basic pay by applying the Fitment benefit of 40% on the Basic Pay in the pre-
revised pay scale.
For the period during which pay was drawn in the revised pay scales, the aggregate of the Basic Pay
+ 55% of Basic pay for the number of months for which pay was drawn in the revised pay scales is to
be taken into account.
An illustrative example is enclosed (Annexure-I) for guidance. Other terms and conditions
contained in Board’s letter dated 29.10.1999 ibid remain unchanged.
This issues with the concurrence of the Finance Directorate of the Ministry of Railways..

Copy of Board’s letter No.E(G)/2001 RN5-4 dated 8.8.2001 is forwarded for information,
guidance and necessary action. Board’s letter dated 1.6.2001 and quoted therein was circulated as
S.C.No.119/2001.
Copy of Board’s letter No.E(G)/2001 RN5-4 dated 8.8.2001 (RBE No.153/2001).
Sub: Retention of Railway Quarters at the previous place of posting by the Railway
staff/officers on deputation to MRVC.
…..
Mumbai Railway Vikas Corporation have requested Railway Board for grant of permission to
retain Railway accommodation at the previous place of posting in favour of Railway employees on
deputation to Mumbai Railway Vikas Corporation in terms of Board’s letter No.E(G)/2000 QR1-23
dated 1.6.2001.
Ministry of Railways, after considering the request, have decided for grant of permission to
retain Railway accommodation in favour of Railway employees posted on deputation to the MRVC for
a period of 5 years from the date of its incorporation i.e. 12.7.99.
Such permission for retention will be available to deputationist employees upto 11.7.2004.
The rent chargeable will be at normal rate (flat rate of licence fee) for a period of 2 months. On
request of the concerned employee, the period of retention of Railway accommodation at the
previous place of posting may be extended upto 11.7.2004 on payment by MRVC to the Railway an
amount equivalent to the House Rent Allowance admissible to the Railway employee on deputation to
MRVC plus the flat rate of licence fee prescribed by the Railways from time to time in respect of the
said Railway accommodation. MRVC may, however, recover normal licence fee from the Railway
employee on deputation to MRVC availing this facility.
Copy of Board's letter No.E(W)2000/SC2/Master Circular/18, dated 31-5-2001 is forwarded for

information, guidance and necessary action. Board's letter dated 21-12-90 quoted therein was
circulated as Master Circular No.18 under letter No.P(R)464/MC, dated 19-4-91.
Copy of Board's letter No.E(W)2000/SC2/Master Circular/18, dated 31-5-2001
Sub: Provision of schools in Railway Colonies for the children of Railway employees.
&*&
190
Reference Board's letter No.E(W)90/SC-2/Master Circular dated 21-12-90 vide which Master
Circular No.18 on provision of schools was issued which contained salient features and instructions
issued by Board in the matter from time to time. Since then, a number of instructions on this subject
have been issued in the form of Supplementary Circulars to the Master Circular. It has now been
decided by the Ministry of Railways to consolidate these instructions and issue a revised and updated
version of the Master Circular as under, for information and guidance of all concerned.
2. Railway Schools:
2.1 Educational facilities provided on the Railways owe their origin to the necessity for fulfilling the
educational needs of the children of European and Anglo-Indian employees who, in the last
century, formed a considerable proportion of the Railway employees posted at places where
no European Schools were available. With this end in view, Railway Schools were
established at large Railway establishments. Certain Railways established boarding schools
at hill stations for imparting education under European conditions. Other Railways assisted
their employees by undertaking to pay a portion of the tuition fees. The educational facilities
thus provided for Europeans wre later extended to Anglo-Indian and when the number of
educated Indians began to increase in Railway Services, the Railways began to provide such
facilities for the children of Indian employees at places where adequate arrangements did not
exist.
2.2 Under article 346 (3) - item 25 of list 3 Concurrent List (Seventh Schedule), provision of
educational facilities is primarily the responsibility of State Govt./Ministry of Human Resource
Development (Department of Education). However, the Railways have provided educational
facilities to the limited extent within the constraint of available resources purely as a measure
of staff welfare to meet the needs of wards/children of Railway employees only at such places
where there is a concentration of Railway employees and the educational facilities provided
thereat by other agencies, both Government (State/Central) and private are found inadequate
or are totally absent resulting in hardship or inconvenience to them.
2.3 Educational facilities provided by the Railways are generally confined to primary/middle and
High/Higher Secondary Standards. The Railways do not normally enter into the field of
college and Technical education owing to their extant policy keeping in view the far reaching
administrative and financial implications.
2.4 Schools functioning in Railway colonies:
(a) 569 Railway Educational Institutions comprising of 1 Degree College, 11 Inter

Colleges, 39 Higher Secondary, 46 High, 28 Middle, 125 Primary (fulfledged) and 319
ATP Schools are functioning on our system.
(b) As a policy, Railway Ministry have been co-ordinating with the Department of
Education and had been successful in getting 68 Kendriya Vidyalayas 6 in Project
Sector and 62 in Civil Sector-established in Railway colonies/areas.
(c) 382 privately managed schools and number of State run schools are also
functioning in various Railway colonies to cater to the needs of children of Railway
employees.
3.1 It may be reiterated that provision of educational facilities is primarily the responsibility of the
State Govt./Ministry of Human Resource Development. Railway employees should, therefore,
avail of the existing educational facilities provided by the State Govt. etc., to the general
public. While in the past, it could be admitted that difficulties in this respect were being
experienced by Railway employees but with the passage of time and considerable and
extensive educational facilities being provided by different agencies, Government as well as
private at varioius places, the demands for expansion/upgradation of schools to the various
levels/standards, should considerably reduce and finally cease to exist. To achieve this goal,
the Board have also decided as a mater of policy to establish Kendirya Vidyalayas preferably i
191
"Civil Sector" in Railway colonies which will, while meeting the needs of the employees,
reduce our financial burden on the administration of the schools.
(Railway Board's letter No.E(W)83/SC-2/27, dated 13-9-1988)
3.2 Keeping in view the existing facilities at various places where there is a concentration of
Railway employees, constraint of funds, restrictions imposed on creation/upgraation of posts
without matching surrender of live posts and imperative need to effect stringent economy in
administrative expenditure etc., the Board desire that a critical review of Austerity Type
Primary Schools should be undertaken by respective Railway Administrations and the
feasibility of closure, amalgamation or conversion of such schools should be examined and a
phased programme should be chalked out. Similar study/review should also be conducted in
respect of other schools viz., Primary, Middle, High/Higher Secondary Schools on
opening/expansion of non-Railway Schools and Kendriya Vidyalayas and serious efforts
should be made to progressively close down the existing Railway schools matching the
expansion of Kendriya Vidyalayas and other non-Railway schools.
3.3 With this end in view, the following points should be kept in view by the Railway
Administrations while forwrding their proposals regarding upgradation/expansion of Railway
Schools, introduction of new sections/classes/subjects etc. in the prescribed proforma to the
Railway Board:-
(i) No post-facto sanction of the Board to regularize the action taken by the Railway
Administration without their prior approval will be accorded and ay also result in
reversing the action taken by the Railway Administration and fixing responsibility on
the officers concerned for non-compliance of Board's orders.
(ii) No proposal for opening of new Railway School should be sent to the Board.
(iii) Efforts to continue to be made to obtain grant-in-aid from respective State

Governments where Railway Schools are situated.
(iv) Proposals for expansion/upgradation, etc., of Railway Schools should be submitted to

the Board for consideration only sparingly and where inescapable and fully justified
taking into account the existing schooling facilities etc. subject to the Railway
Administration being able to muster suitable matching surrender of live posts equal to
the cost of posts of teaching and non-teaching staff involved in the proposal; and
(v) On opening of Kendriya Vidyalayas in Railway colonies, the concerned Railway

Administration should take immediate steps to close down the ATP Schools, if any,
already functioning at the stations. Steps for closing down the higher classes/schools
may be taken progressively with the expansion of the Kendriya Vidyalayas.
3.4 Proposals regarding opening of new sectons/classes, introduction of new subjects,

upgradation of schools etc., should be sent to the Board (with detailed estimate of recurring
and non-recurring expenditure involved) duly vetted by the FA&CAO in prescribed proforma
positively by December each year to enable the Board to consider the same on merit and
accord their approval, if found feasible before the commencement of the academic session.
4. General:
4.1 Railway schools functioning in various Railway colonies must be got recognised by the
Education Board/Department of the respective State Governments or Central Board of
Secondary Education, New Delhi.
4.2 Railway Administrations should fall in line in respect of Medium of Instruction in Railway
Schools with the State Governments to the extent obligatory as per their orders. For this
192
purpose, if appointment of language teachers becomes necessary, the same may be done
after obtaining the sanction of the competent authority if the State Govts. have also done so in
the schools run by them.
(Railway Board's letter No.E(W)49/ED1-3/8, dated 11-2-1956)
4.3 The children of outsiders should be admitted only if spare capacity is available, after admitting
all children and wards of Railway employees.
(Railway Board's letter No.E(W)59/ED1/49, dated 2-1-1960)
4.4 Wherever free education is provided by the State Governments in lower classes in schools
run by them, the Railway Schools in these areas should also provide free education in lower
classes run by them. They should approach the State Govt. for grant-in-aid to cover losses in
fees through suitable grant-in-aid according to the scales which may have been laid down for
covering losses in fees in aided schools.
4.5 In all Railway Schools, the day's work should begin with the community singing of the National
Anthem.
4.6 Scount and Guide activities should also be given due encouragement in Railway Schools,
particularly in Primary and Middle Schools, etc., to inculcate the spirit of selfless srvice, self
discipine etc. amongst the children, which will go a long way in character building. Assistance
and guidance, if any needed in the respect, may be sought from the Railway's Scout & Guide
Organisations functioning at various levels.
(Railway Board's letter No.E(W)84/SC2/10, dated 19-9-88)
4.7 (i) Coaching for courses for children of Railway employees for recruitment to the non-
technical popular categories/technical categories like Office Clerks, Commercial Clerks, Asst. Station
Masters, Guards etc., through examinations conducted by Railway Recruitment Boards may be
imparted in Railway Schools where requisite infrastructure facilities are available during non-working
schools hours i.e. either in the morning evening or on holidays for a specific duration;
(ii) Admission to coaching classes shall e restricted to children of Railway employees

studying in Matriculation or Higher Classes in Railway/non-Railway schools;
(iii) To begin with, coaching may be imparted in the subjects prescribed for the non-
technical popular categories examinations conducted by Railway Recruitment Boards;
(iv) A reasonable minimum amount may be levied as tuition fee on students attending the
coaching classes with a view to restricting the admissions to needy and aspiring
students only,
(v) Railway employees who have the experience and expertise in teaching and possess
wide knowledge and conversant with the prescribed subjects and type of questions
being asked in the examinations conducted by Railway Recruitment Boards be
engaged and paid suitable amount of honorarium from the amounts collected vide (iv)
above and from the Staff Benefit Fund, as may be determined by the Railway
Administrations in consultation with their FA&CAO.
(vi) Details relating to coaching schemes may be worked out by the Chief Personnel
Officer in consultation with FA&CAO and implemented at a few selected centres e.g.
Zonal/Divisional Railway Hqrs. n an experimental basis. However, above course of
action may be introduced in one High/Higher Secondary School/Inter College in each
Division immediately.
(Railway Board's letter No.E(W)83/SC2/24, dated 28-4-87)
193
4.8 Training in Arts and Crafts may be introduced in Railway Higher Secondary, High and Middle
Schools as a hobby, wherever possible. In case this involves incurrence of additional
expenditure, proposals should be sent to the Ministry of Railways with the concurrence of the
FA&CAO.
5.1 (a) Railway Schools do not constitute 'industry'. Hence, the same should be outside the
scope of the existing Trade Unions on Railways. However, there should be no objection to the
Teachers forming association of their own.
(Railway Board's letter No.E(LWA)65AT/ID/1-6, dated 4-1-66)
(b) Railway Schools Teachers in their individual capacity may be permitted to place their
grievances before the senior DPOs/SPOs who are normally the functionaries
responsible to oversee the smooth functioning of the schools in their capacities as
President/Vice President of the School. The teachers in their individual capacities
may be permitted to discuss their grievances with the officers in the Personnel
Department responsible for the functioning of the Schools with prior appointment.
The grievances of these teachers, whenever taken up in this manner, should be
thoroughly examined by the Administration and action taken to redress the grievances
within the framework of the Rules.
(Railway Board's letter No.E(LR)82/UTP/2, dated 6-2-1984)
5.2 (i) No separate posts of Asst. Headmasters/Asst. Head-mistresses/Vice Principals

should be created. Where considered necessary, the seniormost post-graduate teacher in scale
Rs.6500-10500 (RSRP) selection grade working in a Higher Secondary School/seniormost graduate
teacher in scale Rs.5500-9000(RSRP) working in a High School, should be put to work as Asst.
Headmaster/Asst. Headmistress/Vice Principal by reducing his/her teaching load.
(Railway Board's letter No.E(W)62/SC-2/44, dated 4-5-63 and E(P&A)I-87/PS-5/PE-5 dated

11-1-88, PC-V/98/i/11/26, dated 23-10-1988)
(ii) However, in Higher Secondary Schools/Inter Colleges, with an enrolment of 1000 or

more studenets, the seniormost Post Graduate Teachers in scales of Rs.7500-12000
(RSRP)/Rs.8000-13500(RSRP), as the case may be designated and utilised as Vice-
Principals by reducing their teaching workload. If necessary, selected suitable Post
Graduate Teachers may be shifted to locations where needed, if they are not readily
available there.
(Railway Board's letter No.E(W)83/SC2/18, dated 28-11-88, E(P&A)I-87/PS-5/PE-5 DATED

11-1-88 and PC-V/98/I/11/26, dated 23-10-98)
5.3 Each case of transfer of a Railway School to the State Government should be examined on
merits. Where this can be done, the Railway Administration may agree to license the school
buildings on nominal license fee and give the furniture free of cost so as to make it attractive
for the State Govt. to take over the school. In any case, approval of the Railway Board may
be obtained before any Railway School is handed over to the State Government.
5.4 The main objective of conducting inspections in Railway Schools is to streamline their day-to-
day administration and effect necessary improvements in educational standards. Vigorous
follow-up action should be taken on Inspection Reports submitted by Inspecting Officers and
whenever deficiencies have been pointed out these should be speedily rectified. The Chief
Personnel Officers should take personal interest and ensure that necessary improvments,
194
where called for, are effected with a view to improve the standard of Railway Schools. It
should also be ensured that Railway Schools are regularly inspected by the State Govt.
Inspectors and their recommendations implemented to the extent possible. In this connection,
attention is also invited to the recommendations of Educational Advisers which were sent
alongwith Board's letter No.E(W)58/ED1/9 dated 21-9-1959.
(Ralway Board's letter No.E(W)65/SC2/4, dated 15-2-1966)
5.5 Any changes in the pattern of classes in Railway Schools such as addition or abolition of
classes, upgradation or downgradation of schools etc. should be reported to Board for
information together with the reasons necessitating such changes.
(Railway Board's letter No.E(W)66/SC2/8 Pt., dated 31-10-66)
5.6 Concessions to the Scheduled Caste and Scheduled Tribe Communities in the matter of
admission to the Railway Schools:
(i) It has been decided by the Railway Board that the following concessons should be
allowed to the students belonging to the Scheduled Caste and Scheduled Tribe
communities in the admission to the Railway schools.
(a) A distinct reservation of 15% for SC and 5% for ST candidates

(b) The reservation in (a) above is interchangeable.
(c) Where admissions are made with reference to percentage of marks obtained,
1% reduction in marks may be allowed in the case of SC and ST candidates
provided the lower eprcentage does not fall below the minimum marks
required to pass the qualifying examination.
(d) The upper age limit for SCs/STs may be raised by three years.
(e) No child/ward of a member of staff belonging to SC/ST community should be
refused admission in Primary classes.
(f) In other classes, admission should not normally be refused up to the extent of
the quota exclusive of any who secures admission on merits.
(2) To ensure that the concessions in the matter of admission as referred to above are
actually available to the SC and ST communities, the Railway administration should
maintain the following data:
(i) No. of candidates seeking admission each year;

(a) No. out of these are children and wards of Railway employees
separately for SC, ST and other communities;
(b) Outsiders, separately for SC, ST and othr communities.
(ii) Number refused admission in the same details as in (i) above;
(iii) Reasons for refusal of admission in the case of SC and ST candidates;
(a) Where they are children and wards;
(b) Where they are outsiders.
(3) Reservation for physically handicapped candidates - 3% of seats are reserved for
Physically Handicapped children.
5.8 ANNUAL REPORT:

All Railway Units are required to furnish relevant details in the prescribed proforma enclosed
to Board's Circular No.E(W)90/RP1-1/C dated 17-9-1990 to the Board positively by 31st July every
year.
6. KENDRIYA VIDYALAYAS:
6.1 In Railway areas where there is a concentration of Railway employees and the educational
facilities made available by the State/Central Govt. and Local/Private Agencies are found
absent or inadequate to meet the needs of the children/wards of Railway employees, the
Ministry of Railways have decided, as a matter of policy, to get established Kendriya
195
Vidyalayas preferably in 'Civil Sector' in Railway colonies which will, while meeting the needs
of the employees reduce our financial burden on the administration of the schools.
6.2 Kendriya Vidyalayas are to be opened only at Zonal/Divisional HQs, major workshops and
other Railway establishments where there is a large concentration of Railway employees, or
sy, at least one thousand, with inter-state transferable liabilities and when the existing facilities
are found inadequate or such facilities are non-existent, to meet the needs of the children of
Railway employees.
6.3 Such schools will normally be opened only in 'Civil Sector'
6.4 Railways should make available the physical facilities in conformity with the prescribed terms
of Kendriya Vidyalaya Sangathan as indicated below:
(i) Fully developed land (normally ranging between 10-15 acres lesser areas in case of
metropolitan cities only, on lease basis);
(ii) Temporary accommodation on nominal license fee for the school (nitially a minimum
of 6-7 classrooms - one room each for classes I to V, one room for the Principal and
one for the staff with requisite basic facilities) and additional class rooms with the
progressive growth of the school till such time the Sangathan constructs its own
school building.
(iii) Residential accommodation to 50% of the staff viz., residential accommodation for
Princiapl (Type-IV), 3 to 4 Type-III/II type quarters for teaching staff and one Type-I
quarters for Class IV staff on temporary basis on payment of normal license fees, as
applicable to Railway employees till such time the Kendriya Vidyalaya Sangathan
undertakes construction of staff quarters.
6.5 Proposals for opening of new Kendriya Vidyalayas should be make by the Railway
Administrations in the following proformas and should be submitted to the Board positively by
December each year. NO PROPOSAL SHOULD BE SUBMITTED TO KENDRIYA
VIDYALAYA SANGATHAN DIRECT UNDER ANY CIRCUMSTANCES:-
(a) Annexure B-I - Opening of Central Schools in Civil Sector in Railway colonies - one copy to
be sent to the Board.
(b) Annexure B-II - Agreement Form prescribed by the Kendriya Vidyalaya Sangathan (to
be signed by the sponsoring authority i.e. DRM/HOD, as the case may be affixing the office
stamp) - to be sent in quadruplicate.
(c) Annexure B/III - Survey Report (to be furnished as prescribed by the Kendriya
Vidyalaya Sangathan) - in quadruplicate.
(d) Annexure B/IV - Sketch Map/Site Plan - as desired by the Kendriya Vidyalaya
Sangathan in their proforma to be furnished in quadruplicate.
6.6 After opening of Kendriya Vidyalayas in Railway colonies, information as indicated in

Annexure B/V should be furnished to the Railway Board immediately.
6.7 The following priorities have been laid down by the Government of India in Kendriya
Vidyalayas Civil Sector for admission and no deviation from the same can be made:-
(i) Children of transferable Central Govt. employees including Defence/CRFS/BSF

Personnel in uniform employees of All India Services and Indian Foreign Service;
(ii) Children of transferable employees of Autonomous Bodies and Public Sector

Undertakings fully financed by Central Govt;
196
(iii) Children of non-transferable Central Govt. employees and Defence Personnel; and
(iv) Children of other floating population which includes civilian population desirous of
joining the pattern of studies adopted in the Kendriya Vidyalayas.
(v) 10 seats in each section of Class-I and 10 seats in all other classes put together will
be reserved every year for children on wards of employees of sponsoring agencies in
Civil Sector Kendriya Vidyalayas. These seats will be over and above the admission
sought in normal course.
6.8 On opening of Kendirya Vidyalayas in Project Sector would involve financial burden on
Railways as both recurring and non-recurring ependiture have to be met by us. Hudnred
percent residential accommodation is also to be provided to KVS staff.
7. Kendriya Vidyalayas in Project Sector:
8.1 Kendriya Vidyalaya buildings and staff quarters are to be constructed by Railways on "Deposit
Work" terms basis. The guidelines for preparation of estimate and execution of such works
are as under:-
(i) The school buildings to be constructed should conform to Sangathan's specification

for 'B' type buildings with an overall floor area of 2752 sqm keeping the overall cost
within Rs.1 crore. This will not include staff quarters and fencing/boundary wall, etc.,
but will include internal electrification, water supply, drainage etc. A copy of
specifications and a sample sketch are enclosed for your kind information.
(ii) The Sangathan has also desired that in the first instance, only 11 staff quarters may
be provided as under:
Type I - 2 Nos.
Type II - 4 Nos.
Type III - 4 Nos.
Type IV - 1 No.
These may be provided as per Railway's own design and estimates, but a separate
estimate should be submitted to the Kendriya Vidyalaya Sangathan for sanction. The cost of staff
quarters too is to be borne by the Sangathan;
(iii) The school premises may be provided with cheaper type of boundary walls/wire
fencing at an approximate cost of Rs.5 lakhs. Provision of ancillary items like road,
general development charges, lighting of the premises, boundary walls/wire fencing
etc. outside the building may be included in this estimate and submitted to Sangathan
separately for sanction.
(iv) Regarding service charges for water supply, electricity etc., possibility of givng
connection from the existing Railway network may be explored and such services
may be charged on the basis of metered supplies by executing a subagreement along
with the main agreement for such items with the Kendriya Vidyalaya Sangathan and
these charges will be paid by Vidyalayas. Tubewells// overhead tanks, therefore, may
not be provided in such estimates for the time being.
(v) Departmental Charges:- The Board have agreed as a special case, in order to
attract the Kendriya Vidyalaya Sangathan in the Railway colonies, to waive off the
departmental charges of 12 1/2% on the construction of Kendriya Vidyalayas
complexes in Railway colonies. However, loading/unloading and freight charges as
provided in the Railway Codes should be levied only in respect of stores which are
197
supplied by the Railways. Similarly, workcharged establishments as per requirements
may be worked out and put in the estimates, the intention being that Railways should
charge only reasonable charges for execution of such works.
The Kendriya Vidyalaya Sangathan has ben advised to contact directly the Zonal
Headquarters for preparation of estimates and all possible help may be given to them.
(Railway Board's letter No.86/W2/8/14 dated 21-1-1987)
9. Construction of Kendriya Vidyalaya Building in Railway Colonies
9.1 Licensing of Railway land:-
1. For opening of Kendriya Vidyalayas, the land may be leased for 99 years on a
nominal license fee of Rs.100/- per acre per annum. The lease Agreement with Kendriya Vidyalaya
Sangathan may be executed in the prescribed Proforma.
(Railway Board's letter No.79/WII/18/97 dated 7-12-84, No.79/W2/18/130/ dated 23-12-1987

and 92/LML/21/4 dated 11-5-1992)
2. In this connection, the following further clarifications are given:-
(i) Selection of site
(a) Land measuring 8 to 15 acres should be located on the periphery of the colony,
preferably in the direction of the nearby town, if any, so as to minimise disturbance to
the colony;
(b) The land should be compact, and reasonably level and not be in a low lying area.
There should be enough level ground which could be used for the morning assembly
and as a play-field;
(c) The site should be away from slums and open drainage channels and should be
comparately free from dust and noise. It should be easily accessible to the children
coming from the Railway colonies;
(d) One corner of the land should be set apart for slides, swings, merry-go-rounds etc. for
children in lower age group (5 - 9 years);
(e) The site selected by the Zonal Railways should be got inspected and approved by a
Committee, comprising DLM and JDE(W), Railway Board and a representative of
KVS;
(f) The lease deed should be prepared on the approved format, forwarded under Board's
circular letter No.84/WII/LM/18/157, dated 28-6-85 (Annexure II). No change should
be made in the prescribed format, except as may be found necessary to suit the local
conditions;
(g) The lease deed, alongwith 4 copies of the site plan, duly signed by the competent
authority, should be sent to KVS for signature of the Dy.Commissioner;
(h) The lease deed should be got registered as per the requirements of the local
laws/regulations.
(Railway Board's letter No.86/W2/8/14, dated 12-7-89)
9.2 Construction of school campus:
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(1) The Zonal Railways may undertake construction of school buildings and staff quarters for
Kendriya Vidyalayas located in Railway colonies on "Deposit" terms. As construction of
Kendriya Vidyalayas in Railway colonies is in the larger interest of the Railways, it may be
ensured that their planning and construction are done in the best possible manner, with a view
to achieving the maximum advantage for the money spent.
(Railway Board's letter No.86/WII/8/14, dated 21-1-1987)
(2) The following further guidelines may be borne in mind:-
(a) In locating the buildings, particular attention should be paid to the direction of sun and
wind, so as to derive maximum advantage of light and ventilation and at the same
time, avoid the intensity of heat;
(b) Maximum economy should be effected in the planning of common areas like foyers,
passages, etc.;
(c) The preliminary drawings should be prepared keeping in view the school building
norms (booklet enclosed) and the general guidelines issued by KVS in this regard
(Annexure IV). Care should be taken to ensure integrated planning and designing of
the various facilities viz., library, science laboratories, auditorium, staff room, drinking
water facilities and toilets. No deviation from the standard, in the size of facilities,
number of class rooms, etc., should be made, unless considered absolutely essential;
(d) Kendriya Vidyalaya Sangathan has stipulated that the total covered area (adding all
floors) of various types of school buildings should be kept within the limits given
below. A maximum variation of + 5% may be permitted by KVS subject to a proper
justification being given;
---------------------------------------------------------------------------------------
Type of No. of Total covered area
Bldg. sections on all floors
---------------------------------------------------------------------------------------
'A' 2 3000 sq. Mtrs.
'B' 3 4000 sq. Mtrs.
'C' 4 5000 sq. Mtrs.
---------------------------------------------------------------------------------------
Estimates should not be prepared for school buildings unless the preliminary drawings
are approved by KVS.
(e) It is not possible to standardise the layout plans for all types of school buildings, as
the size and shape of plot and local bye-laws would vary from place to place. A few
layouts for type 'A' & Type 'B' school buildings are, however, enclosed and may be
used as a guide for developing similar economic layouts, with local modifications as
necessary.
(f) The height of the boundary wall or fencing should normally be restricted to 1.35m (4'
6") as desired by Kendriya Vidyalaya Sangathan vide their letter No.6-12/86-
KVS(L&B) (WK-I) dated 21-10-1988 (Annexure V). Higher walls may be proposed
with the approval of KVS where consiered necessary for security reasons;
(g) Based on the preliminary drawings approved by the KVS, the Railway should make a
presentation of their proposal along with the planning and architectural details, for the
approval of the Board;
(h) 21 Units of staff quarters (Type I-4, Type II-8, Type III-8 and Type IV-1) are normally
required to be provided, at the time of establishing the Kendirya Vidyalaya, upto 12th
standard, with a total of 36 sections, when the number of lcasses is less, the
199
requirements will correspondingly be reduced, and the construction of additional
quarters taken up in phases, as the school expands. The plinth area for these
quarters should be regulated in terms of Board's letter No.74/W-II/21/46 dated 27-10-
1975 (Annexure VI). The site plan, alongwith a line diagram for each type of quarters,
should accompany the estimate;
(i) Estimates shold be prepared separately for the school building and the staff quarters,
so that any deficiency in one does not delay approval of the other. The building
estimates should include the cost of internal services. The cost of external services
and site development work should be separately furnished. While preparing teh
estimates, the economy instructions issued by KVS vide their letter No.6-10/87-
KVS(L&B) dated 15-4-1987 (Annexure-VII) may be kept in view. The detailed
estimates should invariably be accompanied by the "Abstract of Estimate" on the
format enclosed (Annexure VIII). As a rough guide, the total estimated cost for a
Type 'B" school building would be about Rs.1 Crore. The estimates should be
properly checked and signed by the competent Railway authority before submission
to KVS.
(Railway Board's letter No.86/W2/8/14, dated 12-7-1989)
9.3 Progress Report:
As soon as approval for a particular work is issued by KVS, the first instalment of funds would
be placed at the disposal of the Railways for starting the work. Further funds would be
released by KVS in instalments, as the work progresses and the payments already made are
accounted for. It is, essential, therefore, that the progress report on the prescribed proforma
(Annexure IX) should be furnished to the Sangathan at the end of every month so as to reach
them by the 10th of the following month, alongwith a demand for the additional funds required.
9.4 Handing over of buildings:
10.1 Non-Railway Schools in Railway colonies:
Education being primarily a State subject, privately managed schools functioning in Railway
colonies should not ordinarily be taken over by Railway Administrations.
10.2 Wherever the need for additional school is felt by Railway staff, such schools should as far as
possible be organied and managed by Railwaymen themselves and for this purpose Railway
Administrations may render suitable assistance to the managements. The nature of
assistance to such schools may be as under:
(i) Non-recurring expenditure:
a) In respect of such schools as have been functioning satisfactorily and are fairly well
established, any proposal to expand the existing school buildings or constructing new ones, the
agencies may be asked to raise some portion of the sum required for the purpose, so that they may
have a financial stake in the venture, financial assistance from the Railway being in the nature of
subsidy. Railway land and buildings where it can be spared, may be leaased on nominal license fees.
No compensation will be payable for any structure erected by the license on the land if the Railway
terminates the license.
b) Furniture and equipment may also be purchased from Railway Revenuews and
donated to the privately managed schools run by the Railwaymen. The expenditure
to be incurred may be equal to the amount proposed to be spent by the school for this
purpose subject to the condition that it does not exceed 50%, the amount that would
have been spent by the Railway if the school had been a Railway school.
(Railway Board's letter No.E(W)61ED2-24, dated 20-12-1961)
200
10.3 Recurring expenditure
Some of the privately managed schools functoning in Railway colonies were unable to
balance their budget and to run without grant-in-aid from Railway revenuews. As closure of
such school was likely to affect adversely the education of the children/ wards of Railway
employees, the General Managers are authorised to sanction recurring adhoc grant on the
basis of average loss per child (including the children/wards of Railway employees) or the
amount at the rate of Rs.8, Rs.12 and Rs.16 per child per month respectively for
Primary/Middle/High & Higher Secondary Classes whichever is less.
(Railway Board's letter No.E(W)98ED2-9, dated 4-12-1998)
10.4 For non-recurring/recurring grants from Railway revenues, the privately managed
school should fulfil the following conditions:-
(i) To qualify for a grant, a school must have at least 1/3 of its pupils or 100 pupils,
whichever is less from amongst children and wards of Railway employees;
(ii) The school should be one that is fully recognised for all purposes by the State
Government concerned in accordance with their Education Code and should be in
receipt of the full grant-in-aid as admissible under the Education Code;
(iii) A grant has to be sanctioned only to such schools as are not able to balance their
budget;
(iv) The amount of grant-in-aid may be fixed on adhoc manner but should in no
circumstances exceed the amount due on the basis of average "loss" per child
(including both children of Railway employees and their wards) nor should it exceed
Rs.8, Rs.12 and Rs.16 per pupil per month respectively for Primary, Middle and
High/Higher Secondary classes;
(v) The sanction should be on an annual basis and no element of non-recurring cost
should be allowed.
10.5 Railway Board's prior approval for giving financial assitance to privately managed schools
should be obtained in all cases except those, covered by Board's letter dated 17-10-56. The
grant in aid to privately managed schools shall be subject to the fulfillment of following
conditions:-
(i) The Railway administration should be represented on the Managing Committee of each
school run by Railwaymen and as far as possible, a Railway official should be the Chairman of
the Managing Committee, subject to the rules, if any, form by the Education Department of the
State Government in this regard,
(ii) In sanctioning the grants the Railway administration should indicate the school
authorities the conditions stipulated in para 2071-GI for conducting checks as and
when necessary.
(iii) These schools should be regularly visited/inspected by the Education Officer/ Railway
officials on the same lines as the Railway managed schools and be shortcomings
reported by these officials should be brought to the notice of the Managing Committee
of the schools so that these could be removed. In the event of the Managing
Committee not being amenable to the advice of the Railway Administration in the
affairs of the school, it shall be open to the Administration to with-hold temporarily or
permanently all subsidies, grants and aids.
(Railway Board's letter No.E(W)61/ED-2/24 dated 20-12-1961)
11. With a view to improve the facilities and the standard of education in Railway schools, a One
Man Committee was set up in 1986 under the Chairmanship of Shri Avtar Sing Rikhi.
The Committee's recommendation on varioius aspects of education in Railway schools were

considered by the Board and adopted, wehrever feasible. A summary of the
201
recommendations and the decisions of the Board are contained in the Annexure to the
Board's letter No.E(W)87/ED-1/5 dated 17-8-1987 (Annex E)
Apart from these measures, the following decisions have also been taken by the Board to
improve the functioning of Railway schools.
11.1 Implementation of "Operation Black Board" Scheme launched by the Dept. of Education in all
the Primary and Austerity Type Primary (ATP) Schools on the Railways. This involves
provision of certain basic minimum facilities in these schools.
(Board's letter No.E(W)87/ED-1/5 Pt.III dated 12-1-88, D.O. letter No.E(W)88/ED-1/12/Vol.I

dated 5-7-89)
11.2 With a view to enable the schools to have assured funds for planning and augmenting the
libraries, the following amounts should be earmarked at the beginning of the financial year for
school libraries:-
(a) ATP Schools:-

(i) Schools with strength of students over Rs.1000/- p.a. per school
50 but less than 100
(ii) Schools with strength of students over Rs.1250/- p.a. per school
100 but less than 200
(iii) Schools with strength of students over Rs.1500/- p.a. per school
200
(b) Primary Schools Rs.3000/- p.a. per school
(c) Middle Schools Rs.5000/- p.a. per school
(d) High Schools Rs.10,000/- p.a. per school
(e) Higher Secondary Schools/ Rs.15,000/- p.a. per school

Inter Colleges
(Board's letter No.E(W)98ED2-10 dated 7-6-1999)
In respect of schools which do not have a separate post of Librarian, the Library should be
maintained by a suitable teacher, who may be granted special pay at the following rates.
Type of Schools Revised rate of spl. Pay
(a) ATP Schools (with more than 50 student)

and primary shools Rs.100/- p.m.
(b) Middle Schools Rs.150/- p.m.
(c) High Schools/Higher Secondary Schools/

Inter colleges Rs.200/- p.m.
(Board's letter No.E(W)88ED1-9 dated 12-10-88, E(P&A)I99SP-1/Genl.1 dated 22-7-99)
Detailed guidelines exist for strengthening the school libraries by stocking them with the
relevant Text Books, reference books newspapers/magazines etc. and for making them effective in
creating awareness and interest among the students.
(Board's letter No.E(W)88ED1-9 dated 5-7-88, 8-7-88, 17-8-89, 14-2-90, 12-3-90)
202
It has been decided that the in-service training programme of Railway school teachers may be
managed by Zonal Railway themselves with the help of National Council of Education
Research and Training and its Regional Institute of Education at Ajmer, Bhopal,
Bhubaneshwar, Mysore as well as Regional In-service Training and Extension Centre,
Bangalroe and North East Regional Institute of Education, Shillong and State Councils of
Educational Research and Training. The Kendriya Vidyalaya Sangathan and other institutes
of repute may also be approached. The Railways may also think of cultivating a cadre of
resource persons by sending young and capable PGTs for Resource Persons Training who in
turn can train the TGTs etc. in the Railway schools, which will in the long run obviate the need
to approach the Training Centres outside Railways. The Zonal Railway have also been
authorised to incur expenditure and make payments for arranging training.
(D.O. letter No.E(W)97ED2-97 dated 21-8-98 and 9-11-99)
11.3 Detailed guidelines have also been issued on various aspects of education in Railway
schools like academic results, training of teachers, school environment, student-teacher ratio
etc.
11.4 General Managers may depute teachers to In-service training in NCERT Regional
Institute of Education and SCERT etc.
(D.O. letter No.E(W)89ED1-11 dated 20-11-89 and letter No.E(W)97/ED-2/9 dated 9-11-
1999)
12. IMPROVEMENT IN RAILWAY SCHOOLS
Detailed guidelines have been isued to effect improvement in Railway schools by way of
repair buildings, institutional support, ensuring recognition by the State Education
Departments, spreading the awareness for aesthetic surroundings and horticulture activities,
Stress has also been laid on regular inspections of Railway schools by GM, DRM and the
Committee of DPO, DEN and DAO. The advisability of closure of uneconomical ATP schools
on Railways and securing Grants-in-aid for Railway schools from State Governments has also
been highlighted.
(D.O. No.E(W)98ED2-7 dated 18-2-99 and letter dated 17-5-99)
13. SCHEME OF ANNUAL AWARDS
With a view to improve the quality of education in Railway Schools by generating a spirit of
competition amongst Railway Schools and providing incentives to the
Principals/Headmasters/Teachers/Students for achieving excellence, a scheme or annual
awards from the academic year 1999-2000 has been introduced as per following details:-
Zonal Level Railway Board Level
(i) Best Teacher Rs.4000/- Rs.5000/-
(ii) Best Student Rs.3000/- Rs.4000/-
(iv) Principal/Headmaster of Rs.45
Best School
13.1 Criterion for selection will be:
Best Teacher Effectiveness of teaching, dedication to work, leadership

qualities for inspiring students and promotion of extra
curricular activities
Best Students On the basis of marks obtained in Public Examination
Best School Academic performance reflected through pass percentage,

distinctions, 1st divisions in Public Exam and local exams
203
(Weightage 50%), achievement in games and sports (20%),
literary and cultural activities (20%), Scouts and Guides
(10%).
Best Principal/ Incumbent of School adjudged best

Headmaster
From amongst the Best Teacher/Student/School/Principal/Headmasters by the individual

Railway Units, Railway Board will select the best for award at Board's level. The awards will be given
during Railway Week Celebrations.
(Railway Board's letter No.E(W)99/ED-2/1 dated 24-3-200)
(a) The consolidation made in the Master Circular should be construed only as a key to
the original circular and not as substitution. In case of any doubt, the original circular(s)
referred to in the Master Circular will be relied upon as authority.
(b) It should be noted that orders/instructions issued under the variouis circulars have
only prospective effect from the date of issue of the relevant original letter(s), unless
specifically stated otherwise in the concerned letter. Hence, for dealing with old cases, the
instructions in force at the relevant time have to be referred.
(c) Though all efforts have been taken to include all the relevant circulars on the subject,
if any circular which has not been superseded happens to be omitted, the circular which has
been omitted through oversight will still hold the field. Anyone coming across such circular
may bring it to the notice of the Railway Board for suitable action for issuing a supplementary
circular.

Circular letter No.P(R)227/XII dated 3.10.2001
Copy of Board’s letter No. E[D&A]/2001/RG6-5 dated 30-7-2001 is forwarded for

Copy of Board’s letter No. E[D&A]2001/RG6-5 dated 30-7-2001 (RBE No.146/2001).
Sub: Revision of penalties under RS(D&A) Rules, 1968.

…..
One of the points raised for discussion in the last PNM/NFIR meeting is that, in some of the
cases where the Vigilance Organization forward a disciplinary case to the Revising Authority for
consideration of revision of the penalty imposed on the charged official, a specific penalty that should
be awarded is also suggested.
The Board have examined the matter in the context of above and it is clarified that disciplinary
proceedings being quasi-judicial, it will not be proper to suggest any specific penalty to Revisionary
Authority by any other Authority.
This may be brought to the notice of all concerned for compliance.

Circular letter No.P[R]563/III DATED 5-10-2001
204
Copy of Board’s letter No. E[NG)I-2000/PM2/12 dated 21-8-2001 is forwarded for
information, guidance and necessary action. Board’s letters dated 20.8.93, 11.6.97 and 8.4.99
quoted therein were circulated as S.C.Nos.90/93, 105/97, 105/99 respectively.
Copy of Board’s letter No.E(NG)I/2000/PM2/12 dated 21.8.2001 (RBE No.165/2001.
Sub: Scheme of General Department Competitive Examination (GDCE) for filling up

25% of direct recruitment quota posts in Group “C” categories – widening the
scope and relaxation of upper age limit for.
…..
In terms of this Ministry’s letter No.E(NG)I-92/PM2/16 dated 20.8.93, the scheme of General
Department Competitive Examination (GDCE) was introduced to fill up 25% of the net direct
recruitment quota vacancies (for which indents are otherwise required to be placed on RRBs) in
certain Group “C” categories of staff mentioned in para 2(i) thereof. The maximum age limit for
appearing in the GDCE is 40 years for General candidates, 43 years for OBC and 45 years for SC/ST
candidates. The scheme which was initially introduced for a period of one year has been extended
from time to time and is at present current upto 31.12.2001.
1.1 The scope of GDCE was further widened vide this Ministry’s letter No.E(NG)I-
92/PM2/16/Vol.III dated 11.6.97 and 8.4.99 by including the categories of Technical Supervisors in
grade Rs.5000-8000, for recruitment to which the minimum qualification of Diploma in Engineering in
the relevant field has been prescribed.
1.2 With the introduction of new technologies in various Departments and also changes in the
operational procedures, surplus pockets are getting generated in almost all the Deptts. In order to
provide for greater flexibility in re-deployment of surplus staff and also to take care of promotional
aspirations of better qualified staff, the question of widening the scope of GDCE and of some
relaxation of upper age limit for appearing in the GDCE have been considered by the Ministry of
Railways and it has been decided:
(i) That the scope of GDCE may be widened to include all those categories, except the
categories of Law Assistants and Catering Supervisors grade Rs.3200-4900 and the Accounts cadres,
which are having a direct recruitment quota of 25% or more.
(ii) to relax the age limit for candidates appearing in the GDCE from the existing 40 years
to 42 years for General candidates 43 years to 45 years for OBCs and 45 years to 47 years for SC/ST
candidates; and
iii) that GDCE should be conducted by the relevant Railway Recruitment Boards alongwith direct
recruitment examination conducted for the same category by RRB with a separate merit list of GDCE
candidates.
2. Any on going selection by the Railway against GDCE quota for which written examination has
already been held may be allowed to continue as per earlier instructions on the subject. Any other
selection under the scheme of GDCE which has been initiated but has not reached the stage of
written examination may now be processed in accordance with the revised instructions contained in
this letter.
3. The introductions contained in para-2 above will be in force up to March 2005, after which the
position will be reviewed. Accordingly, the currency of the scheme stands extended upto 31.3.2005
on the existing terms and conditions as modified above.

Circular letter No. P( R) 605/IV dated 5.10.2001
205
In departmental selections, errors are committed in regard to calling the SC/ST candidates for
viva-voce and their empanelment in Safety and Non-safety posts.
The following instructions are, therefore, recapitulated for information, guidance and strict
compliance:
I. PROCEDURE FOR CALLING FOR VIVA VOCE:
i) The scheme of adding marks for seniority (on notional basis) for deciding the
eligibility to be called for Viva-Voce is to be adopted for both ‘Safety’ and ‘Non-Safety’ posts. This
scheme is to be adopted irrespective of the number of candidates qualified by securing 60% i.e., 21
out of 35 in the Written Examination.
ii) If the selection is to the post not involving safety aspect and if there is requirement
for SC/ST, all the SC/ST candidates who secured 10 out of 35 in the written examination are to be
called for viva-voce, irrespective of the number of SC/ST employees who qualified for viva-voce either
by securing 21 out of 35 or by securing 30 or more out of 50 marks after adding notional seniority
marks.
iii) There is no relaxation of marks for SC/ST employees at the stage of calling for viva-
voce, in respect of posts involving safety aspect.
II. PROCEDURE FOR EMPANELMENT
Safety Post:
i) Those who have secured 60% in professional ability (30 out of 50) and 60% in total
will be empanelled first.
ii) If sufficient number is not forthcoming as per (i), then those SC/ST employees
who get 60% marks in professional ability and 60% excluding marks for seniority
(51 out of 85) will be empanelled.
Non-Safety Post
i) 60% in professional ability and in total
ii) 60% in professional ability and 60% in total excluding seniority marks, i.e. 51 out of
85, if sufficient number is not coming as per (i)
iii) 50% in professional ability and 50% in total, if sufficient number is not coming as per
(i) & (ii)
iv) 50% in professional ability and 50% in total excluding marks for seniority i.e
42.5 out of 85, if sufficient number is not coming as per (i), (ii) & (iii).
v) If sufficient number of SC/ST employees are not forthcoming as per the order from
(i) to
(iv) above, then such of those SC/ST employees who secure 20% under each heading will be
recommended for adhoc promotion against the reserved points and imparting in-service
training for 6 months.
The criteria for choosing the best among the failed is based upon the total marks secured by SC/ST
employees.
As regards inter-se position amongst those who qualify on general standard vis-à-vis relaxed
standard, the extant orders issued vide Serial Circular Nos. 93/92 and 62/2000 are to be followed.

Circular letter No. P(R)473/IV dated 5-10-2001
206
Copy of Board's letter No.E(W)97PS5-1/Misc dated 30.7.2001 is forwarded for information,
Copy of Board’s letter No.E(W)/97/PS5-1/Misc dated 30.7.2001
Sub: Lien of those staff with more than 3 years continuous Railway Service and get
appointed on High Courts.
Ref: RDSO’s letter No.Pass/PR dated 22.5.2001.
…..
RDSO has sought clarification as to whether lien should be maintained on the Railways for 2
years of those Railway servants with more than 3 years Railway service who get appointed in the High
Courts, for the purpose of item (iv)(viii) under Schedule II of Railway Servants (Pass) Rules, 1986 (2 nd
Edition, 1993).
The sources of power of appointment of the staff of High Courts and the employees of Central
Government are different. Hence, the High Court cannot be considered as a Central Government
office for the purpose of grant of privilege pass and PTOs to the staff appointed in the High Courts
under the provisions of the Railway Servants (Pass) Rules, 1986.
This issues in consultation with the Legal Adviser, Ministry of Railways.

Copy of Board's letter No. 98/Sec(Spl)6/33/Pt dated 19.7.2001 is forwarded for

information, guidance and necessary action. Board's letter dated 19-6-2000 quoted therein was
circulated as Serial Circular No. 152/2000.
Copy of Boards letter No. 98/Sec(Spl)/6/33 Pt dated 19.7.2001 (RBE No.--)
Sub: Recruitment of Sports Persons in Group –C posts Against Sports Quota in RPF.
…..
The question of recruitment of sports persons in Group – C category against sports quota in
RPF has been under consideration in Board’s office for quite sometime. Now after detailed
examination of the proposal, it has been decided to make recruitment of sports persons in Group – C
category against sports quota in RPF.
Such recruitment will be done initially in three disciplines i.e. athletics, volleyball and wrestling
only.
Recruitment in Group C posts will be as under:-

i) Constable in scale Rs.3050-4590.
ii) Sub-Inspector in scale Rs.5500-9000.
iii) Total sports quota per financial year will be 36 out of which 18 posts will be
filled by Talent Scouting and the remaining 18 posts through open
advertisement as per the sports recruitment policy enunciated in Board’s
letter No.E(Sports)/2000/Policy/2 dated 19.6.2000.
iv) Post of Constable (Rs.3050-4590) will be filled through open advertisement
and talent scouting, whereas Sub-Inspectors (Rs.550-9000) will be only
through Talent Scouting. The minimum norms for recruitment of sports
persons against sports quota, procedure for recruitment, fixation of pay,
incentive and out of turn promotion will be as per the guidelines issued vide
Board’s letter No.E(Sports) 2000/Policy-2 dated 19.6.2000.
v) Trial Committee for recruitment in Sub-Inspector grade will consist of three
SAG Officers (i.e. IG/DIG) and one sports officer/coach as the case may be,
to be nominated by DG/RPF, on the recommendation of RSPB. The Trial
207
Committee for Constable will consist of three Senior Scale Officers
(Commandants/RPF) and one Sports Officer/Coach, as the case may be, to
be nominated by DG/RPF, on the recommendation of RSPB.
vi) The recruitment Committee and Trial Committee will be one and the
composition will be as per Talent Scouting, mentioned above. These
Committees will be nominated, with the approval of DG/RPF.
vii) Recruitment of Sports persons as Sub-Inspector in scale Rs. 5500-9000
through Talent Scouting may be routed through RSPB, before obtaining the
approval of DG/RPF.
viii) Recruitment, Posting etc. will be controlled by DG/RPF.
ix) Earmarking of posts for recruitment of sports persons in RPF annually
railway-wise in team events including position-wise may be done in
consultation with RSPB.
x) The fourth member on the Committee for recruitment i.e. Sports Officer or
Coach may be nominated by DG/RPF on the recommendation of RSPB.
xi) All other conditions and norms contained in Board’s letter dated 19.06.2000
will remain the same for recruitment of Sports persons in RPF.

Copy of Board's letter No.E(P&A)II-97/HRA/19 dated 6.8.2001 is forwarded for information,

guidance and necessary action. Board's letter dated 21.7.65(not 22.7.65) and 16.10.97 quoted
therein were circulated under S.C.No.10/81 and 172/97 respectively.
Copy of Board's letter No.E(P&A)/II-57/HRA/19 dated 06.08.2001 (RBE No.151/2001).
Sub: Grant of Compensatory (City) Allowance and House Rent Allowance to Railway
employees - Clarification regarding Protection clause.
…..
Reference Board's letter No.PC-V/97/I/7/13 dated 16.10.97 vide which various cities/towns
had been reclassified on the basis of the recommendations of the 5th Central Pay Commission for the
purpose of grant of HRA/CCA to the Railway employees. A protection clause was incorporated
therein vide para-3 regarding such re-classification which provided that the cities/towns which have
been placed in a lower classification as compared to their existing classification shall continue to retain
the existing classification until further orders for the purpose of grant of Compensatory (City)
Allowance and House Rent Allowance.
The protected classification and the rates of HRA/CCA of the city are applicable within the
limits of the municipality area or Urban Agglomeration. If it exists. However, the Railway employees
whose place of duty is within the proximity of a distance of 8 k.m. from the periphery of the municipal
limits of the qualified city have also been allowed Compensatory (City) Allowance and House Rent
Allowance at the rates admissible in that qualified city on the basis of dependency certificate issued by
the District Collector/Deputy Commissioner.
Therefore, such areas falling within 8 k.m. of the qualified city are also getting HRA/CCA of
that qualified city for which initial sanction is issued by this Ministry under Rule 1705 RII/1987 Edition
(Para 2 of Board's letter No.PC-65/HRA-1/3 dated 21.7.1965). It has now been decided that for the
areas where such sanctions had already been issued or given effect from a date prior to 1.8.1997, the
date the re-classification orders came into effect, these areas shall continue to get the benefit as
granted under the protection clause. However, such protection will not be applicable in the areas for
which such sanction have been issued or given effect from/after 1.8.1997. In such cases House Rent
Allowance with reference to actual classification admissible may be allowed.

Circular letter No.P(R)186 dated 5.10.2001
208
Copy of Board’s letter No. E[NG]I-2001/CN5/1 dated 23-8-2001 is forwarded for information,
Copy of Board’s letter No. E[NG]I-2001/CN5/1 dated 23-8-2001 [R.B.E. No.170/01]
Sub: Rules regarding confirmation on non-gazetted Staff – Issue of order of confirmation.

***
In terms of Para 112, Section ‘F’ Chapter I of Indian Railway Establishment Manual Vol.I,
[1989] based on the instructions contained in this Ministry's letter No. E[NG]I-88/CN5/2 dated 20-11-
89 a probation period of two years has been prescribed in all recruitment grades on satisfactory
completion of which a specific order of confirmation is required to be issued.
2. The AIRF have raised a demand in the PNM that an employee should be confirmed on
completion of two years of service/probation period and order of confirmation made available to him.
3. As the Railways are aware the confirmation is now a one-time affair in the career of a Railway
servant to be done at entry level on satisfactory completion of the probation period. The procedure is
relatively simple as compared to the one in vogue earlier when confirmation was linked with the
availability of permanent post and was required to be done in each grade. The entire process of
confirmation should not, therefore, take more than three months and in any case, if the number of
employees involved is large, more than six months. The Board, therefore, desire that the appointing
authority should assess the performance of the employee during probation by going through the
confidential reports, if maintained, otherwise the working reports immediately on completion of
probation and the whole procedure including obtaining vigilance clearance, issue of formal orders, if
the competent authority has come to the conclusion that the employee has satisfactorily completed
the period of probation, should be completed within a maximum period of six months. A copy of the
order issued should be endorsed to the employee concerned.

Circular Letter No. P[R]473/IV DATED 5-10-2001
Copy of Board’s letter No. E[W]96 PS5-1/30 dated 17-8-2001 is forwarded for information,
Copy of Board’s letter No. E[W]96 PS5-1/30 dated 17-8-2001 [R.B.E. No. 168/2001]
Sub: Age limit for provision of Guardian in the School Pass in respect of sons of
Railway employees.
****
It has come to the notice of Board that age limit for provision of Guardian in the School Pass
in favour of son of Railway employee has been indicated as 15 years against item 7, under Annexure
‘C’ of Railway Servants (Pass) Rules, 1986 [2nd Edition, 1993]. This is logically a printing mistake
when read with item (iii) under Schedule III – School Pass, in which it has been indicated as 18 years.
It has, therefore, been decided to rectify the mistake by substituting item 7 under Annexure – ‘C’ as
under:
“Issue of passes for ‘Guardian’ on school account, when the son is aged
18 years or above.”
2. In view of above, Railway Servants [Pass] Rules, 1986 [2nd Edition, 1993] is amended as per
Advance Correction Slip No. 36 enclosed.
3. In all other respects Railway Servants [Pass ] Rules will apply.

This issues with the concurrence of Finance Directorate of Ministry of Railways.
209
Advance Correction Slip No.36 to Railway Servants (Pass)
40. Rules,1986 (2nd Edition,1993)
Item 7 under Annexure ‘C’ of Railway Servants(Pass) Rules,1986,(Second Edition,1993), may

be substituted as under:
“Issue of Passes for ‘Guardian’ on school account when the son is aged 18 years or above”
(Authority: Railway Board’s letter No.E(W)96PS5-1/30 dt.17.08.2001)

Circular letter No. P(R) 39/IV dated 18-10-2001
Copy of Board’s letter No.E(MPP)/2000/1/11/Pt dated 18.7.2001 is forwarded for information,

Copy of Board's letter No.E(MPP)/2000/1/11/Pt dated 18.7.2001 (RBE No.140/2001).
Sub: Rightsizing Indian Railways.

Ref: Board(MS) DO letter even number dated 4.1.2001 to all GMs.
…..
Kindly refer Board's letter of even number dated 11.8.2000 advising therein control on annual
"Intake" of staff in various Departments in the Zonal Railways/Units with the objective of rightsizing the
manpower strength of Indian Railways.
2. During interactions with the Zonal Railways and Staff Federations at various
levels/during formal meetings, some doubts about the interpretation of the provisions of the above
letter have been expressed. The clarification issued vide Board(MS)'s D.O. of even number dated
4.1.2001 is reproduced below with further amplifications:
1 Annual intake levels have been fixed Department-wise and not division/ Unit-wise.
2.2 The intake has to be calculated as specified percentage of Men on Roll at the beginning of the
year and not on the sanctioned strength of the concerned Department.
Annual intake as percentage of Men on Roll (MoR) in any Department of Zonal

Railways/Units/Division has to be taken as total annual intake for that Department of the unit/etc. for
all categories/Groups of staff in the Department. Within the overall ceiling, the percentage intake in
different categories/Groups of staff can be adjusted. Similarly, inter- divisional/units adjustment is
possible in any department within the Overall ceiling for the Zonal Railways within the power of GMs.
Keeping in view special conditions prevalent in certain areas. In terms of para (e) of the instructions
issued vide Board's letter of even number dated 11.8.2000, inter-zonal adjustment in a department is
also possible with the approval of concerned Board Member within the ceiling of the overall intake for
that department on all Indian Railway basis.
Thus if the Departmental strength (MoR) in IR basis is 4 lakhs, then the annual intake @ 1%
will be 4000, which stands distributed to Railways/units in proportion to their MoR down up to
Division/units. However, within the above overall ceiling of annual intake in the Department, inter-
zonal adjustments by the Board Member & inter- divisional adjustment by the GM can be done. After
the level of annual intake in the department is decided in number, the PHOD/Branch Officer may
decide the intake levels in various essential categories based on specific requirements.
It follows from the above that the intake into the non-core areas and such other areas where
surpluses are likely to be generated in near future due to technological and other changes, should be
avoided. The intake should normally be restricted to essential core areas only. Even in core areas,
the provision of staff should be based on the Benchmarking of staff productivity with respect to other
210
Units/Division/Railway i.e. gradually bringing the staff productivity in the concerned unit to the best in
the class achieved elsewhere.
There are various non-core activities in Railway Workshops which need to be phased out and
the staff rendered surplus in non-core/non-essential areas should be redeployed promptly after
retraining before resorting to open market recruitment through RRB/etc. In this connection, instruction
issued vide letter No.E(MPP)/99/1/75 dated 28.11.2000 on "Redeployment of Surplus Staff" may be
followed.
Based on the data collected from the Railways on annual intake during 1993-98, it is seen
that on an average the annual intake level was about 1.1% of the staff strength (about 17,500 per year
consisting of about 8000 from RRBs, 8000 through compassionate appointments and balance from
other sources). While Railways have been able to manage with 1.1.% of the MoR as annual intake
including compassionate appointments in last 7 to 8 years, the annual intake permitted vide circular
date 11.8.2000 is higher than the level being maintained so far.
There is no ban on compassionate appointments. While the compassionate appointments

made against essential posts will be in addition to the percentage intake permitted for the Department,
the compassionate appointments done against non-essential categories will be counted against the
percentage intake (say 1%) allowed for the department in a Railway.
Intake of staff against the new assets created during the years as per para(c) of the
Instructions dated 11.8.2000 will also be in addition to the percentage intake for the department.
Special Recruitment Drive for SC/ST will be counted against percentage Intake allowed for the
department in a railway.
No category of staff/department/unit is exempted from the purview of rightsizing.
It may be noted that para 2.1 and 2.3 above will not apply to PUs since, as per item (b) of
letter of even number dated 11.8.2000, the annual intake for PUs has been fixed Unit-wise at 0.5%
of the Men on Roll in the PU as a whole and not department-wise.
CPOs are directed to monitor the levels of intake in various departments in their
Railway/Units periodically to ensure that these do not exceed the levels permitted as per the
instructions dated 11.8.2000. It is imperative that along with the monitoring of intake level, the
redeployment of surplus staff and phasing out of non-core/non-essential activities are also monitored
periodically.
This disposes of CME/NR's D.O.letter No.141-M/TNA/MPP/TC-Pt.V G dated 14.2.2001 and RDSO's

letter No. E I/MPP/Staff. Dated 15.3.2001.
Copy of Board's letter No. 94/TC/[RCT}/2-2/Part dated 26-6-2001 is forwarded for information,
Copy of Board's letter No. 94/TC/[RCT}/2-2/Part dated 26-6-2001 addressed to The Registrar, RCT,
2-Rajpur Road, Delhi, copied to GM(P) All Zonal Railways.
Please find enclosed herewith a copy of the Gazette of India, published under GSR 386 (E)
dated 25th May, 2001 regarding revision of pension of Chairman, Railway Claims Tribunal for
information & necessary action.

Circular letter No.P(R)481/VI dated 18.10.2001
211
Copy of Board’s letter No.F(E)/II/2001/Misc/2/FOP dated 17.8.2001 is forwarded for
information, guidance and necessary action. Board’s letters dated 27.9.99 and quoted therein was
circulated as S.C.No.274/99.
Copy of Board’s letter No.F(E)/II/2001/Misc/2/FOP dated 17.8.2001 (RBE No.156/2001).
Sub: Minimum benefit on promotion – recommendation of the Vth Pay Commission.

…..
It has come to notice that fixation of pay in certain cases of promotion to next higher grade is
not being done correctly where minimum benefit of Rs.100/- is required to be given as per instructions
issued vide Board’s letter No.F(E)/II/99/FR/I/I dated 27.9.99.
Instructions are very clear that on promotion, initial pay in the time scale of the higher post be
fixed at the stage next above the notional pay arrived at by increasing the pay in the lower post held
on regular basis by one increment at the stage on which such increment accrues or by Rs.100/-
whichever is more. An illustration is given below:
Pay being drawn in lower grade Rs.3105 (in scale Rs.2650-4000 (RSRP)
Notional increment in lower grade Rs. 65
Notional pay Rs.3165
Next stage in higher grade Rs.3200
Since the total benefit is less than Rs.100/- (Rs.3200-3105= Rs.95) the following illustration would
apply in such a case.
Pay being drawn in lower grade Rs.3105 (in scale Rs.2650-4000 (RSRP)
Add Rs.100/- instead of
Notional increment in lower grade Rs. 100
Rs.3205
Next stage in higher grade is= Rs.3240
Thus pay will be fixed at Rs.3240/- which is the available stage in promotional grade. This
may be brought to the notice of all concerned so that wrong fixation of pay on promotion is avoided.
This also disposes of Central Railway’s reference No. HPB/PC-V/R-IV dated 10-7-2001.

Circular Letter No. P[R]481/VI DATED 18-10-2001
Copy of Board’s letter No.E(P&A)/II/2001/PP/7 dated 2.8.2001 is forwarded for information,

S.C.No.51/97 dated 12.3.97.
Copy of Board’s letter No.E(P&A)/II/2001/PP/7 dated 2.8.2001 (RBE No.147/2001).
Sub: Fixation of pay of State Government employees on appointment to posts under

the Administrative control of Ministry of Railways.
…..
The method of fixation of pay of State Government servants on appointment to posts under
the administrative control of Ministry of Railways has been spelt out in Board’s letter No.
(EP&A)/II/96/PP/3 dated 24.1.1997. The question of fixation of pay in their cases consequent upon
revision of pay scales on acceptance of the recommendations of the V Central Pay Commission has
212
been considered by the Government and the President is pleased to decide that in the cases of State
Government employees appointed to a post under the administrative control of the Ministry of
Railways on or after 1.1.1996, pay will be fixed in the following manner.
a) Where the State Government have revised the pay scale of their employees on the pattern of V
Central Pay Commission at the CPI 1510 w.e.f. 1.1.1996. the pay of these State Government
employees on their appointment to posts under the administrative control of Ministry of Railways
would be fixed directly under normal rules i.e. Rule 1313 (FR 22(1)(a)(2))R.II/1987 edition or Rule
1313 (FR 22.1(a)(I))-R.II/1987 edition, as the case may be.
b) Where the State Government have revised the pay scales of their employees after 1.1.1996
beyond CPI 1510, basic pay of the employees is to be determined first in the Railway scale by
reducing the element of DA, ADA, IR etc. granted by the State Government after 1.1.1996
(beyond CPI 1510) and thereafter the pay would be fixed under normal rules i.e. Rule 1313 (FR
22(I)(a)(1))-R.II/1987 edition or Rule 1313 (FR 22(I)(a)(2))-R.II/1987 edition, as the case may be.
c) Where the State Government have either not revised or revised the pay scale of their employees
on or after 1.1.1996 below CPI 1510 basic pay of these employees shall be determined first in the
Railway scale, by adding the element of DA,ADA upto CPI 1510 granted by the State Government
and thereafter their pay would be fixed under the normal rules.
2. These orders are applicable to the State Government employees appointed to a post under
the administrative control of the Ministry of Railways on or after 1.1.1996.
3. This issues with the concurrence of the Finance Directorate of the Ministry of Railways.

Circular letter No. P(R)563/I dated 18-10-2001
Copy of Board's letter No.E(NG)II/2001/RR-1/6 dated 20.8.2001 addressed to Chairman/RRB

copied to GMs/IRs is forwarded for information, guidance and necessary action.
Copy of Board's letter No.E(NG)II/2001/RR-1/6 dated 20.8.2001

addressed to Chairman/RRB copied to GMs/IR.
(RBE No. 162/2001)
Sub: Minimum recruitment qualification - candidates with higher

qualifications.
…..
Please refer to your office letter No. RRB/SC/REC/201/Vol.IV dated 28.5.2001, seeking
clarification as to whether the candidates with higher, qualification such as BE, B.Tech etc. are eligible
for the posts of J.E.II (for which Diploma in Engineering is the minimum qualification).
The matter has been considered by the Board and it has been decided that an Engineering
Degree in the same branch will always be acceptable in lieu of Diploma in Engineering. However,
Degrees and Diplomas are not acceptable in lieu of ITI, unless specifically stated as acceptable.

Copy of Board's letter No.E(GP)/82/2/92 dated 23.08.2001 dated 23.8.2001 is forwarding for
information, guidance and necessary action. Board's letter dated 29.6.99 and quoted there was
circulated as S.C.No.
Copy of Board's letter No.E(GP)/82/2/92 dated 23.8.2001 (RBE No.171/2001)
213
Sub: Filling up of the vacancies of Group "B" post AEN(Horticulture) and Sr.Scale
posts of DEN (Horticulture).
Ref: Railway Board's letter of even number dated 29.6.99.

…..
The question of method of filling up the ex-cadre post of AEN(Horticulture) has been
re-examined by the board and it has been decided that, in supersession of the instructions contained
in Railway Board's letter of even number dated 29.6.99, vacancies in the above post maybe filled by
selection, from amongst the non-ministerial Group "C" staff of Civil Engineering Department, who
satisfy the following condition of eligibility:
(i) A Degree or Diploma in Horticulture or Degree in botany, and
(ii) acquired a minimum of five years experience in the field of

Horticulture, and
(ii) have rendered a minimum of 3 years non-fortuitous service in

Group "C" in grade the minimum of which is Rs.1400/-
(in pre-revised scale of pay).
The selection will consist of written test, viva-voce and assessment of record of service. The
scheme and process of assessment for this ex-cadre post of AEn (Horticulture) will be same as that
prescribed for selection for promotion to regular Group "B" posts. However, there need not be any
zone of consideration. All the eligible candidates, who apply and satisfy the eligibility conditions laid
down in para-1 above may be considered for the ex-cadre post of AEN(Horticulture.).
The incumbents of the ex-cadre of AEN (Horticulture) will not be eligible for promotion to
Group "A" /Junior scale of IRSE, the appointment as AEN (Hort) being an ex-cadre post. For further
promotion to Group "A"/IRSE, they will have to get selected to the regular Group "B" post of AEN as
per provisions of the statutory Recruitment Rules for the Group "B" post of AEN.
The ex-cadre AEn (Horticulture) and the non-ministerial Group "C' staff of Horticulture wing,
will continue to be eligible for the regular Group "B" post of AEN as per the Recruitment Rules for the
Group "B" post of AEN.

Circular letter No. P(R) 563/III dated 22-10-2001
Copy of Board's letter NoE(P&A)/1-2001/PS-5/PE-1 dated 20-8-2001 is forwarded for

Copy of Board's letter NoE(P&A)/1-2001/PS-5/PE-1 dated 20.8.2001 (RBE No.157/2001).
Sub: Qualification for Drawing teachers in Railway schools in Scale Rs.5500-9000

(RSRP).
Ref: Board's letter No.E(P&A)/1-87/PS-5/PE-9 dated 4-10-89 &8.3.90.
One of the Production Units had raised a doubt in respect of the qualifications
required for recruitment of Drawing Teacher in Rs.1400-2600 (RPS)/Rs.5000-9000 (RSRP) in the
Railway schools. After reviewing the matter, the Board have decided that the qualifications for
recruitment of Trained Graduate Teacher (Drawing) will, henceforth, be as under:
1. M.A. Degree in Drawing & Painting/Fine Arts from a recognized University
OR
214
B.A.(Hons) in Art and Art Education
OR
II Class Bachelor's Degree with Drawing & Painting/Fine Arts with Minimum 2 years full time
Diploma from a recognized Institution.
OR
Higher Secondary/intermediate with minimum 4 years full time Diploma in Painting/Fine Arts
or Part time Diploma of not less than 5 years duration.
2. Competence to teach through the medium/media as required
3. Desirable: At least 2 years Teachers Training Course from a

recognized institution.
OR
2 years' teaching experience in a recognized institution.
NOTE: The condition of II Class in Bachelor's Degree can be relaxed in respect of promotee
candidates who have at least 5 years experience as Primary Teachers.
2. Amendment of IREM will follow.
ANNEXURE TO PERSONNEL BRANCH SERIAL CIRCULAR NO. 192/2001
Copy of Board’s letter No. E(P&A)I-87/PS-5/PE-9 dated 4-10-89 (RBE No. 252/89
Sub: Revision of qualifications of Teachers in Railway Schools.
The question of updating the qualifications in line with those prescribed by Kendriya Vidyalaya
Sangathan and Delhi Administration for the following categories of Railway school teachers has been
examined by the Board:
1) Primary Teachers (Rs.1200-2040)
2) T.G.T. (Rs. 1400-2600)
3) P.G.T (Rs.1640-2900)
2. Accordingly, in modification of the earlier orders, insofar as the qualifications in respect of the
above categories are concerned, the Ministry of Railways have decided that the qualifications as
indicated in the Annexure to this letter will be applicable for promotion / recruitment to these
categories . The qualifications prescribed are the same for both direct recruitment as well as
promotion, except to the extent provided in the qualifications themselves. Also, preference may be
given, in case of direct recruitment to candidates possessing qualifications higher than those
prescribed for the post.
3. The above orders will take effect from the date of issue of this letter. Any selections already
initiated would be conducted and finalised based on the notifications already issued.
ANNEXURE
QUALIFICATIONS FOR TEACHING POSTS IN RAILWAY SCHOOLS

S.N Posts Minimum Qualifications
o.
1 Primary 1. Higher Secondary with JBT (2yrs) or equivalent. OR
Teachers Intermediate with JBT (1 yr.) or its equivalent. OR
(Rs.1200 Senior Secondary (Plus 2) examination with JBT (1 yr.) or its equivalent.
-2040)
2. Trained 1. IInd Class Bachelor’s degree with one of the following group of subjects:
Graduate (I) Physics, Chemistry and one subject out of Maths/Botany/Zoology.
215
Teachers (II) Botany, Zoology and one subject out of Physics/Chemistry.
(Rs.14,0 (III) English Literature/Hindi Literature/Sanskrit Literature.
00- (IV) Any two subjects out of English, Maths, Commerce, Economics,
22,000) Geography, Pol.Science, History, Agriculture.
2. University Degree/Diploma in education/teaching. OR
4 yrs. Integrated degree course of Regional Colleges of Education of
NCERT.
2. Competence to teach through the medium/media as required.
NOTE: The condition of II Class in Bachelor’s Degree can be relaxed in
respect of promotee candidates who have atleast 5 years experience as
Primary Teachers and also for candidates (both promotee and Direct
Recruits) who have a Post Graduate Degree in any of the teaching subjects
referred to in Para 1 above.
3 Post i) II Class Master’s Degree in any of any of the teaching subjects.
Graduate ii) University Degree/Diploma in Education/Teaching. OR
Teachers Integrated two year’s Post Graduate course of Regional Colleges of
(Rs.1,64 Education of NCERT.
0-2,900) iii) Competence to teach through the medium/media, a required.
Note: The condition of II class in Master’s Degree can be relaxed in respect
of promotee candidates who have atleast 5 years experience as TGTs.

PAY COMMISSION CIRCULAR NO.
Circular letter No. P(PC)487/
Sub: Payment of Dearness Allowance to Railway Employees – Revised Rates effect

from 01.07.2001.
…..
A copy of Railway Board's letter No.PC-V/97/1/7/14 dated 24.09.2001, PC-V/320(RBE
No.193/2001) on the above subject is sent herewith for information guidance and necessary action.
Railway Board's letters mentioned therein were circulated as under:
Railway Board's letter No. and date This office letter No. & date
1.PC-V/97/1/7/14 dated 10.04.2001 P(PC)/487/V/97/DA dated 18.4.2001

(S.C.No.65/2001)
2.PC-V/97/1/7/14 dated 16.10.97 P(PC)/487/V/97/DA dated 17.10.97
(S.C.No.171/97).
Action should be taken to draw the revised rates of Dearness Allowance in the salary bill of
the mechanised units of General Pay Roll, Running and Workshops for the month of October 2001 in
respect of employees belonging to Group :A, "B", "C" and "D" .
DA Arrears: The bills for drawal of D.A. arrears payable from 01.07.2001 to 30.-9.2001 in
respect of all the employees will draw in computer as hither to done consisting of 3 statements.
Viz. Statement No. I) Straight cases - Bills

ii ii)Exception cases.
iii) Transfer cases.
In respect of Statement No.(ii) and (iii) manual Bills are to be drawn.
As regards bills for drawal of Dearness Allowance arrears it will be drawn in computer
wherever it is available and manual supplementary bills in respect of those units which are not
computerised.
216
In respect of Gangmen pay roll DA arrears will be included in the pay bill and paid along with
regular salary for September 2001.
CWM/LGDS to ensure payament of DA and arrears as indicated above to the staff of LGD,
Workshops.
DRM/GTL to ensure payment of revised DA and arrears indicated above to the staff of GTL,
UBL and Workshops of UBL and TPTY.
HONORARIUM
CPO's sanction is communicated to the drawal of D.A. arrears wherever bills made non-
computerised and also manually and payment of honorarium to the staff at the prescribed rates as
conveyed in this office circular letter No.P®/299/1 of 8.8.1988. The payment of honorarium to
individual clerk should be processed only after they claim arrears in respect of all staff including those
who have retired/died or demitted from service and a certificates to this effect should be obtained from
each bill preparing clerk claiming honorarium. The honorarium should be claimed within 6 months from
the date of issue of this letter.
The payment of honorarium may be arranged by the Division/Unit concerned with the due
verification/concurrence of the Associated Accounts after obtaining Administrative sanction at the units
level and there is no necessary for sending the proposal to Headquarters for this purpose.
Copy of Board's letter No.PC-V/97/1/7/14 dated 24.09.2001 (PC-V/320 RBE No.193/2001).
Sub: Payment of Dearness Allowance to Railway Employees -Revised Rates effect

from -1.7.2001.
…..
Reference to this Ministry's letter of even number dated 10.04.2001 (S.No.PC-V/303 RBE
no.71/2001) on the subject mentioned above. The President is pleased to decided that the Dearness
Allowance payable to Railway employees with effect from 1st July 2001 shall stand modified as
follows:
Date from which payable Rate of Dearness Allowance per month

01.07.2001 45% of pay
The provisions contained in Paras-3 and 4 of this Ministry's letter No.PC-V/97/1/7/14 dated
16.10.1997 (S.No.PC-V/3, RBE no.139/97) shall continue to be applicable, while regulating Dearness
Allowance under these orders.
The additional instalment of Dearness Allowance payable under these orders shall be paid in
cash to all Railway employees.
The payment on account of Dearness Allowance involving fraction of 50 paise and above may
be rounded off to be next higher rupee and the fractions of less than 50 paise may be ignored.
SERIAL CIRCULAR No.194/2001

Circular letter No.P(PC)487/V/97/Pension/Vol.II dated 12.10. 2001
Copy of Board’s letter No.F(E)III/2000/PN1/61 dated 23.8.2001 is published for information,

guidance and necessary action. Board’s letters dated 5.6.98 23.12.98,15.99 and 14.11.2000 quoted
therein were circulated as S.C.Nos. 152/98,16/99,26/99 and 235/2000 respectively.
Copy of Board’s letter No.F(E)III/2000/PN1/61 dated 23.8.2001(RBE No.174/2001) PC-V/317
217
Sub: Implementation of Government’s decision on the recommendations of the Fifth
Central Pay Commission - revision of Pension of Pre and Post 1986
pensioners/family pensioners etc. - Extension of date of submission of
application for revision of pension/family pension.
…
In conrtinuation of Board’s letter of even number dated 14.11.2000 extending the date of
submission of application for revision of pension/family pension of pre and post-1986
pensioners/family pensioners upto 31.3.2001. A copy of DOP &PW’s O.M.No.45/86/97- P&PW(A) Part
III dated 18.7.2001 extending the date of submission of application further upto 31st December 2001
is circulated for information and guidance. These instructions will apply mutatis mutandis on the
Railways also.
DOP&PW’s O.M.No.(1) 45/86/97-P&PW(A) Part IV dated 8.5.98, 30.11.98 and 17.12.1998

and O.M.No.45/86/97-P&PW(A) Part III dated 4.10.2000 were circulated/adopted on the Railways vide
Board’s letter No.F(E)III/98/PN1/11 dated 5.6.98,23.12.98, F(E)III/98/PN1/29 dated 15.1.99 and letter
of even number dated 14.11.2000 respectively
Copy of DOP &PW’s O.M.No.45/86/97- P&PW(A) Part III dated 18.7.2001
OFFICE MEMORANDUM
Sub: Implementation of Government’s decision on the recommendations of the Fifth

Central Pay Commission - revision of Pension of Pre and Post 1986
pensioners/family pensioners etc. - Extension of date of submission of
application for revision of pension/family pension.
…
The under signed is directed to refer to this Department’s OM of even No. dated 4.10.2000
extending the date of submission of applications for revision of pension/family pension of pre-1986
pension/family pensioners upto 31.3.2001. Representations have been received in this department
for extending the date of submission of applications beyond 31.3.2001. The matter has been
considered in this department and it has been decided to extend the date of submission of application
for revision of pension/family pension in such cases upto 31.12.2001. However, Defence civilian
pensioners will continue to be governed by orders issued by the Ministry of Defence.
2. Similarly it has also been decided to extend the date of submission of applications for revision
of pension/family pension with reference to this department’s OM No.(!) 45/86/97-P&PW(A)-Part IV
dated 8.5.1998 read with OM dated 30.11.1998 and dated 17.12.1998 for submission of applications
by the pensioners covered under those OM upto 31.12.200
3. Ministry of Agriculture etc. are requested to bring the contents of these orders to the notice of
heads of Departments/Controller of Accounts, Pay and Accounts Officer and atached and Subordinate
Offices under them on top priority basis. All Pension Disbursing Authorities are also advised to
prominently display these orders on their notice boards for the benefit of the pensioners/family
pensioners.

Circular letter No.P(PC)/487/V/97/Pension/Vol.II dated 15.10.2001
Copy of Board’s letter No.F(E)III/99/PN1/20 dated 20.8.2001 (PC-V/315) is published for

information, guidance and necessary action. Board’s letters dated 15.1.99 and 9.9.99 were circulated
as SC.Nos 26/99 and 262/99 ,respectively.
Copy of Board’s letter No.F(E)III/99/PN1/20 dated 20.8.2001 (PC-V/315)(rbe No.160/2001)
218
Sub: Implementation of Governments decision on the recommendations of the Vth
Central Pay Commission-Clarification regarding post/scale of pay held by the
retired Government servant.
Ref: Board’s letters No.F(E)/III/98/PN1/29 dated 15.1.99 and

No.F(E)III/99/PN1/20 dated 9.9.99
…
The decision of the President, in implementation of the recommendations of the Vth Central
Pay Commission, circulated vide Board’s letter No.F(E)/III/98/PN1/29 dated 15.1.99, was based on
the corresponding instructions contained in DOP&PW’s OM No.45/10/98-P&PW(A) dated 17 th
December,198, wherein it has been laid down that pension of all pensioners irrespectiveof the date of
retirement shall not be less than 50% of the minimum pay in the revised scale of pay introduced w.e.f.
1.1.96 fro the post last held by the pensioner/deceased Railway servant. Similarly, w.e.f.1.1.96, family
pension shall not be less than 30% of the minimum pay in the revised scale of pay introduced w.e.f.
1.1.96. It has also been clarified in para-3 of Board’s letter of even number dated 9.9.99, that
pension/family pension of pre 1.1.96 retired officers/staff holding various categories of posts, at the
time of their retirement/death while in service and were in receipt of pension/family pension as on
1.1.1996 should be revised to 50% and 30% respectively of the minimum of the higher replacement
scales introduced w.e.f. 1.1.1996.
The actual connotation of the “post last held” by the pensioner at the timeof retirement/death
while in service has now been clarified by the DOP&PW, which is the nodal department in all
pensionary matters and empowered to give final interpretation to the rules and orders relating to such
matters. Accordingly, it is hereby clarified that the sentence “pension of all pensioners irrespective of
their date of retirement shall not be less than 50% of the minimum pay in the revised scale of pay
w.e.f. 1.1.1996 of the post last held by the pensioner” wherever used in Board’s letters No.
F(E)III/98/PN1/29 dated 15.1.99 , shall mean that “ pension of all pensioners irrespective of their date
of retirement shall shall not be less than 50% of the minimum pay in the revised scale of pay w.e.f.
1.1.96 of the post last held by the pensioner” wherever used in Board’s letters No.F(E)III/98/PN1/29
dated 15.1.99 , shall mean that “pension of all pensioners irrespective of their date of retirement shall
not be less than 50% of the minimum of the corresponding scale as on 1.1.96 of the scale of pay held
by the pensioner at the time of retirement/death while in service. Similarly, w.e.f. 1.1.96, family
pension shall not be less than 30% of the minimum of the corresponding scale as on 1.1.96 of the
scale of pay held by the pensioner/deceased Railway servant.
In consequence of the above clarification, the provisions contained in Board’s letter of even
number dated 9.9.99 now stand withdrawn and therefore, necessary action may be taken by the
Heads of Office to update the pension/family pension of the concerned pre 1996. Pensioners/family
pensioners with reference to the corresponding scales of pay, and not the higher replacement scales
of pay , introduced w.e.f. 1.1.1996.

Circular Letter No. P[R]673/II DATED 18-10-2001
Copy of Board’s letter No. E[MPP]99/19/1/Pt. dated 23-8-2001 is forwarded for information,
Copy of Board’s letter No. E[MPP]99/19/1/Pt. dated 23-8-2001 [R.B.E. No.169/01]
Sub: Report of the Railway Safety Review Committee [Part I] 1998 – Attributes
required for trainers –Recommendation No. 5.5
***
The Railway Safety Review Committee vide item No.5.5 of its Recommendations have
recommended as under:
219
“ Attributes required for a trainer should be carefully observed
during the training courses and noted in the trainee’s personal
record to facilitate future selection as trainers.”
The above recommendation has been accepted by Railway Board.
2. In this context the Railway Administrations are directed that all the training centres under the
Railway’s control may be advised that all trainees should be carefully observed during the course of
training with a view to assess whether they have attributes to become future trainers. Such
assessment should be made available to the authority concerned who will keep the same in
employees Personal Record and at the time of selection/posting of trainers this should be taken note
of.
3. The Ministry of Railways have decided that the Manual on Management of Training 1998 may be
amended as per the attached Advance Correction Slip No. 5/2001.
Manual on Management of Training

(June 1998)
Para 6.2.1 below para 6.2 under item No.6 of the Manual on Management of Training (June 1998)
may be inserted as under:
A trainee’s attributes to become a future trainer should be carefully observed and noted during the
course of training and made available to the authority concerned who will keep the same in the
employees’ Personnel Record and at the time of selection/posting of trainers, this should be taken
note of.
(Authority Board’s letter No.E(MPP)99/19/1/Pt. Dated 23.8.2001)

Circular Letter No. P[R]184 DATED 18-10-2001
Copy of Board’s letter No. E[NG]I-2001/CR/6 dated 24-8-2001 is forwarded for information,
guidance and necessary action. Board’s letter dated 22-4-87 quoted therein was circulated as S.C.
No. 11.2.87.
Copy of Board’s letter No. E[NG]I-2001/CR/6 dated 24-8-2001

[R.B.E. No. 175/2001] S.C. No. 8 TO MC No. 28.
Sub: Confidential Reports of non-gazetted staff- Addition of a column ‘Fit for posting
as a trainer in the training institute.”
***
Railway Safety Review Committee-1998 [Part I] vide item No.5.5 of its Recommendations
have recommended as under:
“ Attributes required for a trainer should be carefully observed

during the training courses and noted in the trainee’s personal
record to facilitate future selection as trainers.”
2. The recommendation has been accepted by the Railway Board. Consequently, it has been
decided that in the Confidential Report forms circulated under Board’s letter No. E[NG]I-86/CR/5
dated 22-4-87, an additional column ‘whether he/she is fit for posting as trainer in training institute’
may be included in Part III as item No. 16A in Annexure I, item No. 24 A in Annexure II and item No.
32 A in Annexure III.
220
Circular Letter No. P[R]673/IV DATED 22-10-2001
Copy of Board’s letter No. E(MPP)/2001/1/11 dated 13.8.2001 is forwarded for information,
Copy of Board’s letter No.E(MPP)/2001/1/11 dated 13.8.2001 (RBE No.155/2001).
Sub: Development Programme for group ‘D’ employees.

……
The staff development programme for Group ‘D’ employees, named as ‘PRAGATI’ is being
organised in NFIR since January 2001. The two days training programme lays emphasis on courtesy,
etiquette, behaviour, self –development of staff, enterpreneurship, belongingness to the organization,
etc. at the end of the training programme the trainees are also awarded with a certificate. This training
programme would generate positive response from the employees in case AGM or at least PHOD
could spare some time to preside over the inaugural session, and give his valuable suggestion.
Board have desired that the above mentioned programme be implemented in all Railways with
immediate effect. The training module of the staff development programme for Group ‘D’ employees
is enclosed as Annexure –A.
ANNEXURE-A
TRAINING MODULE FOR GROUP’D’ EMPLOYEES
1. Etiquette and Manners
• Receiving telephone calls and telephone manners

• Handling different types of phones
• Message checking
• Receiving Visitors and extending courtesy
• Hospitality to Visitors in house and to customers in office
• Appearance
• Clothing/Uniform
• Art of smiling
• Meeting Room manners, table manners
• Privacy - how to protect the privacy of Officers and their family(for Bungalow Peons)
2. How to make your job interesting?
• File movement
• Diarising
• Registration of daks
• Dispatch
• Delivery
• Proper House keeping, maintenance and protection
3. Basics about office automation and machines
• Primary knowledge about computer and its peripherals

• Basic ability to deal with voltage fluctuations, power failures etc.
• Fax machine
• Photocopies machine
• Other Electronic gadgets
4. Falling in love with organisation
221
• Briefing about job content and service conditions
• Career planning/growth prospect
• Various allowances and incentives relevant for them
• Sense of Duty
• Dignity of labour
• Brotherhood of workers
• Motivation
• Various Welfare Schemes
• Basic information about Railway’s structure and Budget
5. Own health
• Useful tips regarding maintaining health

• Developing habit of regular exercises
• Briefs regarding ill effects of smoking, passive smoking, cancer, asthama, AIDS etc.
1. Develop habit of saving
• Importance of saving
• Various schemes of investment/saving
• PF rules
• Nominations for PF, CGEIS
2. Roja play
• Behaviour with customers (Internal & External)

• Communication with Superiors
• Feeling free to discuss problems with Superiors
3. Learning Ahead
• Entrepreneurship
• Message from religion, mythology
• Inputs for multi-skilling
4. Planning future of employees’ children and family welfare
• One child norm

• Abolition of gender bias
• Incentive for family planning
• Self-employment opportunities
• Schemes of government aid
• Keeping the morale high
• Counselling with seniors for career planning of children and their education
5. Miscellaneous
• Railway Service Conduct Rules

• Misuse of privileges and other unbecoming actions
• Awards, recognition
• Deeling with Banks, Post Offices etc.(opening of account, deposit, withdrawal, cheques, various
types of postal stationaries, various saving schemes of Banks)
• Gardening as a hobby
222
11. Any other subject/matter considered important/relevant, but not covered in the training module
here.

Circular Letter No. P[R]554/V DATED 31-10-2001
Copy of Board’s letter No.E(G)/2001/QR 1-10 dated 17.08.2001 is forwarded for information,
guidance and necessary action. Board’s letters dated 18.7.2001 and quoted therein was circulated as
S.C.No.169/2000.
Copy of Board’s letter No.E(G)/2001 QR 1-10 dated 17.8.2001 (RBE No.161/2001).
Sub: Retention of Railway accommodation at the previous Place of posting in favour

of staff rendered surplus and Posted at a new place.
…..
With a view to facilitating the process of re-deployment of surplus staff and alleviating
hardship of those who have to join at the new place of posting as a result of such re-deployment, a
need was felt for allowing retention of Railway accommodation at the previous place of posting in
favour of staff rendered surplus and posted to new station.
Having regard to the above exigencies, the Ministry of Railways in exercise of powers
contained in their order No.E(G)/99 QR-16(Pt) dated 18.7.2000 have decided in public interest to relax
the existing provisions regarding retention of Railway accommodation and charging of rent therefor in
respect of staff rendered surplus and posted at a new station by allowing them retention of Railway
accommodation already allotted to them at their respective previous place of posting on normal rent
for a period of 2 years or till allotment of Railway Quarter at the new place of posting whichever is
earlier. The period of 2 years shall count from the date of issue of transfer order.
This has the sanction of the Board and issues with the concurrence of Finance Directorate of
the Ministry of Railways.

Circular letter No.P(R)54 dated 31.10.2001
Copy of Board’s letter No.E(P&A)II-98/HRA-6 dated 24-8-2001 is forwarded for information,

guidance and necessary action. Board’s letters dated 6.1.97, 15.4.97 and 12.02.01 quoted therein
were circulated as S.C.Nos.33/97, 109/2000 and 46/01 respectively.
Copy of Board’s letter No. E[P&A)II-98/HRA-6 dated 24-8-2001 [R.B.E. No.166/01]
Sub: Grant of House Rent Allowance to Railway employees joining the newly set-up
zonal Railways – Regarding.
…..
In partial modification of para 3 of Board’s letter of even number dated 15.4.99, Board have
decided that these instructions be given effect to retrospectively from 6.1.97. it has further been
decided that these instructions should remain in force upto 31.3.2001 since the facility for retention of
railway accommodation at the previous place of posting granted initially for a period of one year vide
Board’s letter No.E(G)/96/QR1-39 dated 6.1.1997 expired on 31.3.2001 in terms of Board’s letter
No.E(G)/98/QR1-28 dated 12.2.2001. After 31.3.2001 normal rules would be applicable.
SERIAL CIRCULAR NO. 201/2001.

Circular letter No. P(R) 436/IEM/IV dated 5-11-2001
223
Copy of Board's letter No.E(NG)II/2000/RR-1/37 dated 10.8.2001 is forwarded for information,
Copy of Board's letter No.E(NG)II/2000/RR-1/37 dated 10.8.2001

(RBE No.154/2001) S.C.No.42 to MC 32
Sub: Amendments to IREM – Age relaxation to widows, divorced women and

judicially separated women.
…..
The Ministry of Railways have decided that the Indian Railway Establishment Manual, Vol.I
(1989 edition) may be amended as per Advance Correction Slip No.125 is enclosed.
INDIAN RAILWAY ESTABLISHMENT MANUAL VOL.I (1989 EDITION)
Chapter-I Section “B” Subsection-III – Recruitment and Training.
Advance Correction Slip No.125
The existing provisions contained in para 115 (v) may be substituted by the following words
and figures:
“For direct recruitment to all Group “C” and Group “D” posts, the upper age limit in case of
widows, divorced women and women judicially separated from their husbands, who are not
remarried, shall be relaxed upto the age of 35 years. In such cases, there will be further relaxation
upto the age of 38 years for ;Other Backward Community (OBC)’ candidates, and upto 40 years for
Scheduled Caste/Scheduled Tribe (SC/ST) candidates.
(Authority: Railway Board’s letter No.E(NG)II/80/RR-1/42 dated 7.8.1981 and

No.E(NG)II/2000/RR-1/37 dated 10.8.2001).

Circular letter No. P(R) 436/IREM/IV dated 5-11-2001
Copy of Board's letter E(NG)II/2000/RR-1/47 dated 3.8.2001 is forwarded for information,

Copy of Board's letter No.E(NG)II/2000/RR-1/47 dated 3.8.2001 (RBE No.152/2001).
Sub: Educational qualification for recruitment to Group “C” Posts in Mechanical &
Electrical Engineering Departments.
***
A committee was constituted by the Board to review the recruitment qualifications to
various Group "C" posts in Mechanical and Electrical Engineering Departments. Consequent upon
acceptance of recommendations of the committee by the Board, the revised qualifications for various
categories will, henceforth, be as under:
S.No. Post Existing Revised qualification

Qualification.
---------------------------------------------------------------------------------------------------------------------------------
1.. Jr.Engineer-II Diploma in Mechanical/ No change.
Rs.5000-8000) Electrical/Electronics Note: The indenting Railway
(Electrical Deptt) Engineering. shall have The discretion to
specify the number of candidates
required from each discipline subject
224
to a rider that at least 50% of
the intake shall be from Electrical
Engineering alone. All candidates
selected will, however, be borne on
a common cadre.
2.Jr.Engineer-II Diploma in Mechanical/ No change.

(Rs.5000-8000) Electrical/Electronics Note: The indenting Railway
(Mechanical Dept) shall have The discretion to
required from each discipline
subject to a rider that at least 50% of
the intake shall be from Mechanical
a common cadre.
3. Jr.Engineer-II Diploma in Mechanical/ No change.

(Rs.5000-8000) Electrical Engineering Note: The indenting Railway
(C&W)/TXR shall have The discretion to
required from each discipline
subject to a rider that at least 50% of
the intake shall be from Mechanical
a common cadre.
4. Skilled Artisan Act No change.

(Rs.3050-4590) Apprenticeship/ITI in Note: Diploma in Engineering
relevant trade. should not be considered as an
alternative higher qualification.
Act Apprenticeship/ITI in relevant
trade is the only qualification and
no other qualification should be
accepted on the ground of being
a higher qualification in the same
line of training.
5. Diesel/Electric Matriculation pass, Matriculation Pass plus

Assistant plus ITI in specified (I)ITI in specified trades / Act
(Rs.3050-4590) trade/Act Apprenticeship
Apprenticeship. OR
Relevant trades are:- (ii)Diploma in Mechanical/
Electrical/Electronics in lieu
of ITI.
(i) Fitter Relevant trades are:
(ii)Turner (I)Fitter
(iii)Machinist (ii)Electrician
(iv)Electrician (iii)Instrument Mechanic
(v)Instrument Mechanic (iv)Mill wright/Maintenance
Mechanic
(vi)Refrigeration & Air (v) Mechanic(Radio & TV)

Conditioning Mechanic
(vii)Mill wright/ (vi)Electronics Mechanic
Maintenance Mechanic (vii)Mechanic (Motor vehicle)
225
(viii)Mechanic (Radio & (viii)Wireman
TV) (ix) Tractor Mechanic
(ix)Electronics Mechanic (x) Armature & Coil winder
(x)Mechanic (Motor (xi)Mechanic (Diesel)]
vehicle) (xii)Heat Engine
(xi)Wireman
(xii)Tractor Mechanic
NOTE:The following trades have
been deleted from the earlier list:
(xiii)Tool & Die maker I)Turner
(xiv)Sheet Metal maker ii)Mechanist
(xv)Armature & Coil iii)Refrigeration & Air
Winder Conditioning Mechanic
(xvi)Mechanic (Diesel) (iv)Tool & Die Maker
(xvii)Heat Engine (v)Sheet Metal Worker.
Indian Railway Establishment Manual, Volume – I (1989 edition) may be amended

incorporating the above related changes as per Advance Correction Slip No.123 enclosed.
INDIAN RAILWAY ESTABLISHMENT MANUAL VOLUME – I (1989 EDITION)
Chapter – I, Section – B, Subsection – III – Recruitment and Training
Advance Correction Slip No.123.
6. Add the following Note below the existing para 141 (2) (I) :
Note: The indenting Railway shall have the discretion to specify the number of candidates required
from each discipline, subject to a rider that at least 50% of the intake shall be from Electrical
Engineering alone in the case of Electrical Department and from mechanical Engineering along in the
case of Mechanical Department. All candidates selected will, however, be borne on a common cadre.
Authority: Railway Board’s letter No.E(NG)II/2001/RR-1/47 dt 3.8.2001)
7. Add the following Note below the existing para 142 (2) (I)”
Note: The indenting Railway shall have the discretion to specify the number of candidates required
from each discipline, subject to a rider that at least 50% of the intake shall be from Mechanical Engg.
alone. All
candidates selected will, however, be borne on a common cadre.
Authority: Railway Board’s letter No.E(NG)II/2000/RR-1/47 dated 3.8.2001).
8. Add the following Note below the existing para 159 (1) (I):
Note: Act Apprenticeship/ITI in relevant trade is the only qualification and no other qualification
including Diploma in Engineering should be accepted as an alternative qualification on the ground
of being a higher qualification on the ground of being a higher qualification in the same line of training.
(Authority: Railway Board’s letter No.E(NG)II/2001/RR-1/6 dated 3.8.2001).
9. Under the heading “III. Transportation (Power) Department”
(A) Delete the existing entry “(I) First Fireman” and para 136 appearing
226
below that entry.
(B) Substitute the following for the existing entry “(ii) Diesel Asstt” and para 137 appearing
below that entry:
“(I) Diesel Asst/Electric Asstt.
137.(1) the posts in the category of Diesel Assistant/Electric Assistant in pay scale Rs.3050-4590 will
be filled as under:
i) 50% from amongst the volunteering Diesel/Electric Loco Fitters of Diesel/Electric loco sheds
with three years service failing whichDiesel/Electric loco fitters with less than three years service but
total service of six years and Diesel/Electric Loco Group “D” staff of Diesel/Electric Loco sheds with a
total service of six years in Diesel/Electric Loco sheds having the qualification of course completed Act
Apprenticeship of Mechanical/Electrical/Electronics Engineering trade or Matriculation with ITI as on
additional preferable qualification with upper age limit of 35 years (40 years in the case of SC/ST).
iii) 50% plus the shortfall, if any, against (I) above by direct recruitment through the
Railway Recruitment Boards.
(1) Qualifications etc. for direct recruitment will be as under:
(i)Educational: Matriculation Pass plus
iii (a) ITI in specified trades/Act Apprenticeship, OR
iv Diploma in Mechanical/Electrical/Electronics Engineering in lieu of ITI.
Note: Specified trades for the purpose of (a) above are as follows:
A) Fitter
B) Electrician
C) Instrument Mechanic
D) Mill wright/Maintenance Mechanic
E) Mechanic (Radio and TV)
F) Electronics Mechanic
G) Mechanic (Motor Vehicle)
H) Wireman
I) Tractor Mechanic
J) Armature & Coil winder
K) Mechanic (Diesel)
L) Heat Engine.
iv) Age: Between 18 to 27 years

v) Training: 39 weeks.
[3] Diesel/Electric Assistants have avenue of promotion to the posts of

Shunters/Engine Turners, Goods Drivers and so on as per procedure
In force for filling up posts in these categories”.
v Delete the existing entry “(iii) Electric Asstt” and Para 138 appearing below that entry.
vi Delete the existing entry “(iv) Steam Shunters” and para 139 appearing below that
entry.
Authority: Railway Board’s letter No.E(NG)II/92/RR-1/23 dated 01.10.92

No.E(NG)I/90/PM-7/34 Vol.II dated 25.4.97 & 2.9.98
No.E(MPP)/98/3/8 dated 22.6.98, E(NG)II/94/RR-1/29 dated
10.5.99 and E(NG)II/2000/RR-1/47 dated 3.8.2001).

227
Copy of Board’s letter No. E(NG)I-2001/CR/7 dated 22.08.2001 is forwarded for information,
guidance and necessary action. Board’s letter dated 30-9-81 quoted therein was circulated as SC No.
6/82.
Copy of Board’s letter No.E(NG)I-2001/CR/7 dated 22.08.2001

(RBE No.172/2001) S.C.No.9 to MC 28.
Sub: Preparation and maintenance of Confidential Reports on Non-gazetted Railway

servants.
…..
As the Railways are aware, model instructions for preparation and maintenance of
Confidential Reports for non-gazetted Railway servants, circulated under this Ministry’s letter
No.E(NG)I-81/CR/5 dated 30th September 1981, inter-alia lay down time table for reporting/reviewing
of ACRs and disposal of appeal against adverse remarks as under:
i) The confidential reports for each reporting year shall be written ordinarily
within one month of the close of the said year i.e. by 30th April.
ii) The Confidential Reports should be reviewed and countersigned by the

Reviewing Authority ordinarily within one month of its receipt by him from the
Reporting Authority.
iii) Where the Reporting Authority or Reviewing Authority retires or demits office,
he should report/review the Confidential Reports of all railway servants
working under him ordinarily within a period of one month from the date of
such retirement or demission of office.
iv) All representations against adverse remarks, which are to be made within one
month of receipt of communication regarding adverse remarks, should be
dealt with and decided upon expeditiously by the Competent authority i.e.
normally the authority next above the reviewing authority and in any case
within three months from the date of submission of the representation.
2. AIRF have raised an issue vide agenda item No. 47/2001 for discussion in the forthcoming
PNM-AIRF meeting that the instructions mentioned above are not being strictly followed, resulting in
non-availability of all the Confidential Reports at the time of conduct of Selections/Suitability Tests
and consequent delay in finalization of panel/ Select lists.
3. The matter has been considered by the Board who have decided that the CPOs should
ensure by appropriate monitoring that the schedule of writing/finalization of Confidential Reports as
per Board’s letter No.E(NG)I/81/CR/5 dated 30.09.1981 is strictly adhered to.

Copy of Board’s letter No. E(NG)II/2000/RR-1/17 dated 31.08.2001 is forwarded for

information, guidance and necessary action. Board’s letters dated 23.10.99 and 13.7.2000 quoted
therein were circulated as 309/99 and 162/2000, respectively.
Copy of Board’s letter No.E(NG)II/2000/RR-1/17 dated 31.08.2001 (RBE No.180/2001).
Sub: Recruitment in Catering Department.

…..
Attention is invited to this Ministry’s letter of even number dated 13.7.2000 stating that the
recruitment to the category of Assistant Cooks and Sr.Cooks may be done through the agency of
Railway Recruitment Board.
228
2. The issue of direct recruitment in the category of Cooks has been raised in the PNM-NFIR
vide agenda item No.11/2001. The ARF have also taken up the issue. It has been stated that direct
recruitment in the category of Sr.Cooks in the scale of pay of Rs.4000-6000 will effect the promotion
prospects of Cooks in grade Rs.3050-4590.
3. At the outset it is clarified that in this Ministry’s letter of even number dated 13.07.2000 the
category and scale of pay has been inadvertently mentioned as “Sr.Cooks in scale Rs.4000-6000”.
This should be corrected to read as Head Cooks in the pay scale of Rs.4500-7000. In this connection
attention is also invited to this Ministry’s letter No.PC-V/97/1/11/9 dated 22.10.99 replacing the scale
of pay of Rs.4000-6000 initially allotted to Head Cook encompassing the category of Sr.Cooks in the
IVth Pay Commission scale of pay Rs.1200-1800 by scale Rs.4500-7000.
3.1. The above also clarifies that the extent and element of direct recruitment of 33 1/3%
which was earlier in the category of Sr.Cooks vide this Ministry’s letter No.E(NG)II-85/RC-3/6 6 dated
28.10.85 is now in the category of Head Cooks in the pay scale of Rs.4500-7000.
SERIAL CIRCUALR NO. 205 /2001

Copy of Board's letter No.E(NG)I/2000/DP/43 dated 4.9.2001 is forwarded for information,

guidance and necessary action. Board's letters dated 18.4.2001 quoted therein was circulated as
S.C.No. 94/01.
Copy of Board's letter NO.E (NG)I/2000/DP/48 DATED 4.9.2001

(RBE.NO.181/2001) SC No.03 to MC.40
ADDENDUM
Sub: Deputation of Railway employees to Central PublicSector

Undertakings/Autonomous Bodies.
…..
Reference Board's letter of even number dated 18.4.2001 on the above subject.
After the existing para 1.2.1 the following maybe added as para 1.2.2. in the above referred
letter.:-
"1.2.2 Konkan Railway Corporation Ltd., an Undertaking under the aegis of the
Ministry of Railways has also been exempted from the rule of immediate absorption and is allowed to
take Central Government Officers on deputation.

Copy of Board’s letter No.F(P&A)/1-2001/PS-5/PE-1 dated 7.09.2001 is published for

information, guidance and necessary action. Board’s letter dated 20.8.2001 quoted therein was
circulated as SC No.192/2001
Copy of Board’s letter No.F(P&A)/1-2001/PS-5/PE-1 dated 7.09.2001 (RBE No.183/01).
CORRIGENDUM
229
Sub: Qualification for Drawing teachers in Railway Schools in scale Rs.5500-9000
(RSRP)
Ref: Board’s letter of even number dated 20.08.01.

…..
The pay scale of the Drawing Teacher in the Railway Schools as indicated in Para-1 of the
Board’s above cited letter may be read as Rs.1400-2600/Rs.5500-9000(RSRP) in place of Rs.1400-
2600(RPS)/Rs.5000-9000 (RSRP).

Circular letter No.P(PC)487/V/97/Pension/Vol.II dated 22.10.2001
Copy of Board’s letter No.F(E)III/98/PN1/4 dated 20.8.2001(PC-V/313 ) is published for

information , guidance and necessary action. Board’s letters dated 24.4.98 and 9.9.99 quoted therein
was circulated as S.C.Nos.115/98 and 259/99 respectively.
Copy of Board’s letter No. F(E)III/98/PN1/4 dated 20.8.2001(PC-V/313 ) (RBE No.158/2001)
Sub: Eligibility of disabled /divorced/widowed daughter for grant of family pension.

…
A copy of DOP &PW’s O.M.No.45/51/97-P&PW/Vol.II dated 18/25.7.2001 is circulated for

information and guidance . These instructions shall apply mutatis-mutandis on the Railways.
DOP&PW’s O.M. dated 5.3.1998 and 21.7.1999 referred to in the enclosed O,M. were
circulated on the Railways vide Board’s letters of even number dated 24.4.1998 and 9.9.99
respectively. Rule 55 CCS (Pension) Rules, 1972 corresponds to Rule 75 of Railway Services
(Pension) Rules 1993.
Copy of DOP &PW’s O.M.No.45/51/97-P&PW/Vol.II dated 18/25.7.2001
OFFICE MEMORANDUM
Sub: Eligibility of disabled /divorced/widowed daughter for grant of family pension.

…
The Government of India vide its Office Memorandum of even number dated 5 th March, 1998
read with the Office Memorandum dated 21st July, 1999 has made eligi ble divorced/widowed
daughter for grant of family pension subject to the conditions specified in these Oms. Further, the
disables daughter is already eligible for family pension for life under the proviso to Rule 54(6) of the
CCS(Pension) Rules, 1972 on fulfilment of the conditions specified under this proviso and one of the
conditions therein is that the disabled daughter is eligible for family pension till her marriage or earning
her livelihood.
2. In view of the above provisions, this Department has been receiving representations regarding
eligibility of the disabled daughter who has been divorced after her crossing 25 years of age, as the
family pension to the divorced daughters under this Department’s O.M. dated 5.3.1998 is admissible
till 25 years or till their remarriage or their earning a sum of Rs. 2550/- whichever is earlier. Thematter
has been considered in this Department. It has been decided that if the marriage of the disabled
daughter is legally annulled, she would be eligible for family pension for life from the date her mariage
stands annulled, subject to the following conditions
i) Divorce is valid in law

ii) Divorced daughter comes back to her parental home
iii) Disability is certified by an appropriate authority as required under
the rules
230
iv) The requirement regarding submission of the requisite certificates as
laid down under Rule 54(6) of the CCS (Pension) Rules for becoming eligib le to
family pension for life shall continue to remain operative.
3. Similarly, the widowed disabled daughter would also be eligible for family pension for life from
the date of death of her husband, subject to fulfilment of above mentioned condition as applicable in
her case.
4. Tis issues with the concurrence of the Ministry of Finance, Department of Expenditure, vide
their U.O.No.523/EV/2001 dated 12.6.2001.

Circular letter No.P(PC)487/V/97/Allowance/Vol.II dated 22.10.2001
Copy of Board’s letter No.PC-V/98/I/7/1/1 dated 16.8.2001 is published for information ,

S.C.No.112/99
Copy of Board’s letter No. PC-V/98/I/7/1/1 dated 16.8.2001 (RBE No.159/2001)
Sub: Implementation of Government’s decision on the Recommendations of the 5th

Central Pay Commission - Grant of fixed Medical allowance @ Rs.100/- p.m to
the Railway pensioners/Family pensioners.
Ref : Railway Board’s letter of even No. dated 21.4.99
In the list of Railway Hospitals, etc. appearing in Annexure III to Board’s letter referred to
above, the names of “Mhow” and “ Bhilwara” Health Units should be included in the list of health units
under Ratlam Division under the heading “ Western Railway”.
A copy of this letter may be forwarded to all the Banks, Post Offices and other pension
Payment offices situated in the Districts where “Mhow” and “Bhilwara” health units are situated.

Copy of Board’s letter No. E[W]2000/SC-2/45 dated 26-9-2001 is forwarded for information,
guidance and necessary action. Board’s letters dated 20-1-89 and 9-9-98 quoted therein were
circulated as SC Nos. 37/89 and 242/98, respectively.
Copy of Board's letter No.E(W)/2000/SC-2/45 dated 26.09.01 (RBE No. 189/01).
Sub: Reimbursement of tuition fee in the case of wards of railway employees

studying in Intermediate Course / PNM/NFIR Meeting 2000 - item No.39.
…..
Reference Railway Board's letter No.E(W)/98/ED-2/6 dated 9.9.98 forwarding therewith a
copy of Department of Personnel and Training O.M.No.21017/1/97-Estt (Allowances) dated 12th June
1998 for adoption on the Railways w.e.f. 1.8.97. In terms of Para 1(b) thereof, the tuition fee for Class
XI and XII is reimbursable upto Rs.50/- per month per child subject to the condition that other
conditions laid down in the Central Civil Services (Educational Assistance) Orders, 1988 and
subsequent orders issued from time to time would continue to apply. Corresponding to the same,
Railway Services (Educational Assistance) orders 1988 were issued vide Board's letter
No.E(W)/84/ED1-1 dated 20.01.89 in terms of para 20 of which, the reimbursement of tuition fee
charged by a college run by a University or affiliated to a University for pre-university/first year class of
an Intermediate College shall be reimbursed in full subject to their being restricted to the rates
prescribed by Government College for corresponding classes. This has caused avoidable hardships
231
to certain Railwaymen’s wards studying in non-railway colleges in the States of Andhra Pradesh,
Maharashtra and Karnataka etc. where the rates prescribed by the Government Colleges for XI/XII
Classes are sufficiently lower than Rs.50/- per month with the result that Railwaymen’s wards paying
tution fee even up to Rs.50/- per month in non-government colleges are not getting the full
reimbursement.
On being represented by the Staff side, the matter was discussed in the PNM/NFIR meeting
and it has now been decided in consultation with Department of Personnel and Training that to
overcome the diffculty/discrepancy being faced by the Railwaymen’s wards, the reimbursement of
tuition fee up to a ceiling of Rs.50/- per month in respect of children studying in intermediate classes in
private Senior Secondary Schools/Junior Colleges and paying tuition fee at the rate of Rs.50/- per
month or more may be allowed. However, wherever tuition fee is paid less than Rs.50/- per month,
the reimbursement will be made to the actual amount of tuition fee paid to the schools/colleges.
These orders will be effective from 01.08.1997.
This issues in consultation with the Finance Directorate of the Ministry of Railways.

Circular letter No. P(PC)
V PAY COMMISSION CIRCULAR NO.
A copy of the Railway Board's letter No.F(E)111/99/PN1/20 dated 1.10.2001 is sent herewith
for information, guidance and necessary action.
Railway Board's letters mentioned therein had been circulated as under:-
Railway Board's Lr.No.& Date S.C.No.
1. F(E)111/99/PN1/20 dt.20.8.2001 195/2001
2. F(E)111/98/PN1/29 dt.1.5.99 26/99
3. F(E)111/98/PN1/4 dt.9.9.99 259/99
---------------------------------------------------------------------------------------------------------------------------------
Copy of the Board's letter No.F(E)111/99/PN1/20 dt.1.10.2001 (PC-V/321, RBE No.197/01)
Sub: Implementation of Government's decision on the recommendations of the Vth

Central Pay Commission -Clarification regarding post/scale of pay held by
theretired Government servant.
Ref: Board's letter No.F(E)III/99/PN1/20 dt.20.8.01.

------
In terms of instructions contained in paras 3 & 4 of Board's letter of even number dated
15.1.1999, pension and family pension as on 1.1.1996 is to be stepped up to 50% and 30%
respectively of the minimum of the revised scale of pay introduced w.e.f. 1.1.1996 for the post last
held by the pensioners/deceased Railway servants. In Board's letter dated 20.8.01 under reference,
the actual connotation of the post last held by the Railway servant at the time of retirement/death while
in service, as laid down in Board's letter dated 15.1.1999, has been clarified as to mean that
pension/family pension as on 1.1.1996 of pre-1996 retired/deceased Railway servants shall not be
less than 50%/30% of the minimum of the corresponding scale of pay introduced w.e.f. 1.1.1996, for
the scale of pay held by the Railway servant at the time of retirement/death while in service. This
clarification has necessitated withdrawal of provisions contained in Board's letter of even number
dt.9.9.1999.
232
In view of the position emerging out of Board's letter dated 20.8.01, as enumerated in para 1
above, for stepping up of pension/family pension as on 1.1.1996 of the pre 1996 retired/deceased
Railway servants, the scale of pay introduced w.e.f. 1.1.1996 should be the one that corresponds tos
the scale of pay held by the Railway servants at the time of retirement/death while in service and not
the higher replacement scale of pay introduced w.e.f. 1.1.1996 or thereafter. In all cases where the
pension and family pension have been stepped upto 50% and 30% respectively of the minimum pay in
the higher replacement scale of pay in terms of Board's letter dated 9.9.1999, immediate action should
be taken to revise the same with reference to the minimum of the corresponding scale of pay as on
1.1.1996, for the scale of pay held by the Railway servant at the time of retirement/death while in
service.
The Zonal Railways etc. are requested to revise the pension/family pension suomotu as in
para 2 above and to endorse a copy of the revised PPO to the pensioners/family pensioners, who
should also be advised to deposit back the excess payment made by the Railway within 30 days from
the date of issue of advice. If the advice is not heeded to, the amount due tod the Railway should be
recovered from the dearness relief on pension/family pension in equal monthly instalments without
any further notice to the pensioners/family pensioners.

Circular letter No.407/VIII dated 12.11.2001
Copy of Board’s letter No. E[P&A]II/2000/FE -2/3 dated 14-9-2001 is forwarded for
information, guidance and necessary action. Board’s letters dated 24-1-80 , 19-2-81 and 8-6-81
quoted therein were circulated under letter No. P[R]583/I dated 1-2-80, 10-3-81 and SC No. 78/81 ,
respectively.
Copy of Board's letter No.E(P&A)/II/2000/FE 2/3 dated 14.09.2001 (RBE No.186/2001).
Sub: Grant of benefits and privileges to the Temporary Status Casual Labourers in
terms of extant orders - PNM/NFIR item No.32/2000.
****
It has been brought to the notice of this Ministry in the PNM/NFIR meeting that some
of the Railways are not giving Casual Labours with temporary status their due entitlements of
Productivity Linked Bonus and leave w.e.f. the date they have been granted temporary status. In this
regard attention is invited to Board's letters No.E(P&A)/II/79/PLB/1 dated 24.1.1980 and 19.2.1981
wherein the procedure/method of calculation of PLB and letter No.E(NG)II/77/CL/46 dated 8.6.1981
wherein the leave entitlements of Temporary status Casual Labourers has been laid down. These
instructions may be scrupulously followed by all the Railways.

Circular letter No.P(R)535/III dated 12 -11-2001
Copy of Board's letter no.E(NG)II/2000/RR-1/77 dated 27.08.2001 is forwarded for

Sub: Minimum educational qualification for recruitment to the post of Hindi Assistant
Grade-II in scale Rs.4500-7000.
…..
Attention is invited to Board's letter No.E(NG)Ii/92/RR-1/33 dated 11.12.1992 laying down the
recruitment qualification for the post of Hindi Assisting Gr.II.
233
The matter has been reviewed by the Board who have since decided that, henceforth, the
minimum educational qualification for recruitment to the post of Hindi Assistant Grade II will be as
follows:
i) Master's Degree of a recognised University in Hindi with English as a Main subject at Degree
level; or
ii) Master's Degree of a recognised University in English with Hindi as a main subject at Degree
level; or
iii) Master's Degree of a recognised University in any subject with Hindi and English as main
subjects at Degree level ; or
iv) Bachelor's Degree of a recognised University with English and Hindi as main subjects at
Degree level.
Copy of Board's letter No.2001/LC/17/CAT/Rules dated 05.09.2001 is forwarded for information,


Circular letter No.P(R)535/II dated 5.11.2001
Copy of Board’s letter No. E(NG)I-2000/PM-10/2 dated 6.9.2001 is forwarded for information,
guidance and necessary action. Board's letters dated 10.5.98 and 30.3.2001 quoted therein were
circulated as S.C.Nos.132/98 and 89/2001 respectively.
Copy of Board's letter No.E(NG)I-2000/PM-10/2 dated 6.9.2001 (RBE No.184/2001)
Sub: Filling up of the posts of Dresser Gr.III/OT. Assistant Gr.III Rs.3050-4590 in

Medical Department.
…..
In terms of this Ministry's letter of even number dated 30.3.2001, the posts of Dresser
Gr.III/OTA Gr.III (in Grade Rs.3050-4590) are required to be filled by promotion of Hospital Attendants
without insisting on qualification of Matriculation, as laid down in Board's letter No.PC-V/98/I/11/18(A)
dated 10.5.98, as a one time exception, as a special case.
Pursuant to the issue having been raised by AIRF and NFIR in the PNM with Railway
Board, the matter has been reviewed and it has now been decided that in slight modification of this
Ministry's letter of even number dated 30.3.2001, the existing Hospital Attendants may be allowed to
appear in the two consecutive selections held or to be held after the issue of this Ministry's letter ibid
for promotion to the posts of Dresser Gr.III/OTA Gr.III in Grade Rs.3050-4590 without insisting on the
qualification of Matriculation, as a special case.

Copy of Board's letter No.E(NG)I-95/PM-2/25 dated 12.09.01 is forwarded for iformation,

guidance and necessary action. Board's letter dated 31.12.99 and 31.5.01 quoted therein were
circulated as S.C.nos.180/99, 116/2001 respectively.
Copy of Board's letter No.E(NG)I-95/PM/2/25 dated 12.09.01 (RBE No.188/2001).
Sub: Filling up of the posts of Switchmen-raising of minimum educational qualifiation.

…..
234
In terms of para 126A(I)(I) of IREm Vol.I (1989) vide ACS No.80, issued under this
Ministry's letter of even number dated 10.6.99, from 1.1.2000, 50% of the posts in the category of
Switchmen ingrade Rs.4000-6000 (RSRP) falling in the normal channel of
Cabinmen/Livermen/Pointsmen are also to be filled by staff having qualification of Matriculation
through selection based on written examination and viva-voce designed to test the professional
ability and knowledge of safe working rules required in the discharge of duties of Switchmen.
However, vide this ministry's letter of even number dated 31.5.01 instructions were issued as a
result of discussion in the DC/JCM, that the existing Levermen/Pointsmen/Cabinmen on roll as on
31.12.99 having pre-revised qualification of class VI may be given two chances to appear in the
selection for promotion as Switchmen against the above mentioned 50% promotee quota, to be
availed of within a period of two years of issue of the letter.
Pursuant to further discussion in the DC-JCM meeting held on 27/28.6.2001, in which the
staff side pointed out that selections may not necessarily be held annually, the matter has been
considered further. it has been decided that the condition regarding two years stated above may
be dispensed with and the relaxation of the qualification may be allowed to the existing staff as on
31.12.99 for two consecutive selections to be held after issue of Board's letter of even number
dated 31.05.01.

Circular letter No.P(R)407/VIII dated 12 -11-2001
Copy of Board's letter No.E(NG)II/99/CL/19 dated 20.9.01 is forwarded for information,

guidance and necessary action. Board's letters dated 27.5.91, 11.1.99 & 28.2.01 quoted therein were
circulated as S.C.Nos. 118/91, 54/99 and 66/01, respectively.
Copy of Board's letter No.E(NG)II/99/CL/19 dated 20.09.01 (RBE No.190/01)
Sub: Absorption in the Railways of ex-casual labour borne on the

Live/Supplementary Live Casual Labour Registers.
In terms of para 6 of this Ministry's letter of even number dated 28.02.01, relaxation of upper
age limit for absorption of ex-casual labour borne on Live Casual Labour/Supplementary Live Casual
Labour Registers has been allowed upto 40 years in the case of general candidates, 43 years in the
case of OBC candidates and 45 years in the case of SC/ST candidates, provided that they have put in
minimum three years service in continuous spell or in broken spells as per instructions contained in
this Ministry's letter No.E(NG)-II/91/CL/71 dated 25.7.1991, read with their letter No.E(NG)-I/95/PM-
1/1 dated 11.1.1999.
The question of removal of minimum three years service condition (continuous or broken ) for
the purpose of grant of age relaxation to ex-casual labour as mentioned above has been taken up in
the PNM-NFIR vide agenda item No. 41/2001. AIRF has also taken up the question of
enhancing the upper age limit. The matter has been carefully considered by this Ministry. It has been
decided that, in partial modification of the instructions quoted above, the ex-casual labour who had put
in minimum 120 days casual service, whether continuous or in broken spells, and were initially
engaged as casual labour within the prescribed age limit of 28 years for general candidates and 33
years for SC/ST candidates, would be given age relaxation upto the upper age limit of 40 years in the
case of general candidates, 43 years in the case of OBCs and 45 years in the case of SC/ST
candidates. Other provisions for their absorption in Group 'D' will remain unaltered.
It has also been decided that the ex-casual labour, who become eligible as a result of above
modification, will be considered for absorption with prospective effect.

Circular letter No
235
Copy of Board's letter no.E(W)/95/UN1-19 dated 21.08.2001 (RBE No.163/2001) is
forwarded for information, guidance and necessary action.
Copy of Board's letter No.E(W)/95 UN1-19 dated 21.8.2001 (RBE no.163/2001).
Sub: Supply of uniforms to Gangman, keymen, Mates and Patrolmen.
…..
The recommendations of the Uniforms Committee, 1997 have been considered by Board in
consultation with the recognised labour federations. In the DC/JCM meeting held on 27/28.06.2001
both the Federations urged for early decision for supply of uniform to Gangmen and allied categories.
The recommendations of the Committee regarding supply of unforms, etc. to Gangmen

andallied categories have been accepted by Board. It has accordingly been decided that unfirom to
Gangmen and allied categories may be given as per Annexure-I enclosed.
Uniforms would also be admissible to Gangmen attached to mechanised maintenance. In

respect of casual labours employed as Gangmen etc., only those who have completed one year's
continuous service after attaining temporary status would be admissible for unfirom.
When duties of patrolmenare performed by staff other than regular patrolmen, protective
clothing, i.e. over-coat and raincoat/capes may be issued to them from Tools and Plant Account.
The female employees working as Gangwomen maybe given uniforms as per the Group 37 of
the Dress Regulations, 1999. other Garments/shoes etc. supplied to Gangmen will be uniformally
applied to Gangwomen also.
It has also been decided that Gangmen etc. should be given two pairs, per year, sturdy
canvas shoes with grooved rubber soles suitable for walking along the tracks. They may also be
provided with three pairs, cotton socks, per year. Gangmen, and allied categories working in very cold
climatic zones should be given woolen socks and mittens as part of their uniforms. The design,
specification of the shoes may be evolved based on experience on different Railways.
For all other purposes, provisions contained in the Dress Regulations 1980 and further
instructions issued on the subject shall apply.
The above change may be effected after the existing stock of uniforms for Gangmen and
allied categories is exhausted.

Copy of Board’s letter No. E(Sports)/2001/Policy/Quota/2 dated 24.08.2001 is forwarded for

information, guidance and necessary action. Board’s letter dated 19-6-2000 , quoted therein was
circulated under SC No. 152/2000.
Copy of Board's letter No.E(Sports)/2001/Policy/Quota/2

dated 24.08.2001 (RBE No.176/2001).
236
Sub: Revision of Sports Quota for recruitment of Sports persons in Group "C" and Group
"D" against sports quota on the Railways.
…..
The question of revision of sports quota for recruitment of sportspersons in Group "C" and
Group "C' against sports quota was under consideration of the Board. After reviewing the matter,
Board have decided that the revised distribution of Annual quota for recruitment of sportspersons, in
Group "C" and Group "C" through talent scouting and open advertisements will now be as under:
--------------------------------------------------------------------------------------------------------------------
RAILWAYS/PUS OPEN ADVT. TALENT SCOUTING TOTAL
RLYS/PUS RLY/PUS' RSPB'S
QUOTA QUOTA QUOTA
-------------------------------------------------------------------------------------------------------------------
GROUP 'C'
(a) Northern & Western 20 14 6 40
(b) Central, Eastern 15 10 5 30

South Central, South Eastern
and Southern
(c) North Eastern and 9 6 3 18

North East Frontier
(d) I.C.F. & D.L.W. 6 4 2 12
(e) CLW, DCW, RCF, W&AP 3 1 1 5

Metro, Calcutta
GROUP 'D'
a) Each Division and 2 1 1 4
Headquarters of all the
Zonal Railways.
(b) I..C..F & D.L.W. 5 3 2 10
(c) CLW, DCW, RCF, W&AP 3 1 1 5

Metro, Calcutta & RDSO.
--------------------------------------------------------------------------------------------------------------------
2. This is in partial modification of instructions contained in Para-3 of Board's letter
No.E(Sports)2000/Policy/2 dated 19.6.2000. These instructions shall be applicable with immediate
effect. In case any of the Railways/units have already made some recruitments during the current
year in terms of instructions contained in Board's letter dated 19.6.2000, they will ensure that the total
recruitments both in Group "C" and Group "D" do not exceed the total quota earmarked to them as per
para-1 above. The other terms and conditions stipulated in board's letter dated 19.6.2000 will remain
unchanged.
3. In case vacancies for recruitment against sports quota have been already notified,
Railways/Unit may continue the recruitment process provided the recruitment is made against the
revised quota only. In cases where recruitment orders have been issued, such orders will not be
affected by the present instructions of revised quota.

Circular letter No.P(R)268/I dated 30.10.2001
237
Copy of Board’s letter No. E(NG)II/2001/RC-1/Gen/II dated 21.09.01 is forwarded for
circulated as SC No. 146/99.
Copy of Board's letter No.E(NG)II/2001/RC-1/Gen/11 dated 21.09.01 (RBE No.192/01)
Sub: Appointments on Compassionate ground – Suitability Test for Group "C" post.
…..
Please refer to the instructions contained in Railway Board's letter No.E(NG)II/99/RC-1/Gen/3
PNM-AIRF dated 28.4.99, regarding the procedure to be followed for assessing the suitability of a
candidate for appointment on compassionate ground in Group "C" post.
The matter regarding third chance being given to a railway employee's widow to appear in the
suitability test for appointment on compassionate ground in Group "C" post, in the event of the widow
having been declared unfit in the second chance, came up for discussion in the recent PNM meeting
held with AIRF at Board's level.
After due consideration, the Board have decided that, in deserving cases, where
circumstances so warrant, a third chance may be given to a widow to appear in the suitability test with
General Manager's approval. The General Manager, under his discretionary powers, should
personally consider each case on merits.
SERIAL CIRCULAR NO 220 /2001

Copy of Board's letter No.F(E)/III/2001/PN1/44 dated 27.08.2001 is forwarded for

Copy of Board's letter no.F(E)/III/2001/PN1/44 dated 27.08.01.
Sub: CAT/Lucknow's judgement dated 16th July 2001 dismissing the OA filed by Shri
G.C.Mitra, Guard/N.E.Railway against reduction in pension on account of non-
inclusion of running allowance for notional fixation of pay as on 1.1.86.
…..
A copy of judgement dt 16.7.2001 of CAT/Lucknow dismissing the O.A.No.92/2001
filed by Shri G.C.mitra against reduction of his pension on account of non-inclusion of running
allowance for the purpose of notional fixation of his pay as on 1.1.1986 is circulated herewith for
information and guidance. It is desired that in respect of similar applications, if any, being
contested by your Railway before CATs/Courts or to be filed in future, effective counters should be
filed in consultation with the conducting Railway Counsel, praying for dismissal of the applications
on the basis of aforementioned judgement of CAT/Lucknow.
CENTRAL ADMINISTRATIVE TRIBUNAL

LUCKNOW BENCH, LUCKNOW
Original Application No.92/2001

this the 16th day of July, 2001
Hon'ble Mr. D.C.Verma, member (J)
Hon'ble Mr A.K.misra, Member (A).
G.C.Mitra S/o Late Sri R.N.Mitra aged about 73 years r/o 19, Sunderbagh, Lucknow, last employed
as Guart 'A' in the office of the DRM, N.E.Railway, Lucknow.
……. Applicant
by Advocate: Sri Chandra Shekhar
238
Versus
1. Union of India through the DRm, N.E.Railway, Lucknow.
2. Assistant Divisional Accounts Officer, N.E.Railway, O/o the DRM, Lucknow.
3. Director of Accounts (Postal), Aminabad, Lucknow.
….. Respondents.
By Advocate: Sri Arvind Kumar and Sri N. Mathur.
ORDER
Mr A.K.Misra, Member (A)
The applicant of this O.A. has prayed that the order whereby the pension of the applicant
was -------------- inclusive of dearness relief from Rs.6,152/- to Rs.4,527/- from the month of June,
2000 onwards the quashed. it has further been requested that the pension of the applicant be
maintained at the rate at which it has been sanctioned as per the PPO No.Luck/Pen./8/P-1894
(Annexure No.1). it has also been prayed that the applicant be paid interest at @ 24% per annum
on the arrears of pension which has been witheld on account of the reduction in pension w.e.f.
June 2000. Further prayer is for payment of damages for the harassment and injury caused to the
applicant by reduction in his pension.
Pleadings on record have been perused and learned counsel for the parties have been
heard.
The applicant retired as a Guard from the office of the, North Eastern Railway on 31.10.85
and was sanctioned pension which was finally revised w.e.f. 1.1.96 as per recommendations made
by the 5th Pay Commission. According to the applicant the revised pension w.e.f. 1.1.96 was
Rs.4,396/- after reducing from the gross pension of Rs.4744/- a sum of Rs.348/- representing the
amount of pension commuted. According to the applicant he was in receipt of total pension of
Rs.6152/- from 1.1.96 till May, 2000 which was inclusive of dearness relief. According to the
applicant his pension was reduced to Rs.4527/- w.e.f. June, 2000 without giving any opportunity,
notice or hearing to the applicant. Thus according to the applicant the principles of natural justice
were grossly violated by the respondents. it is also submitted on the applciant's behalf that he had
sent a registered letter to the respondents dated 26.12.2000 objecting to the reduction of his
pension but the said letter has not been replied, to by the respondents. it is also contended that
even copy of the order reducing pension was not given to the applicant. Further the applicant's
contention is that order Rule 90(1) of the Railway Services (Pension) Rules 1993, the pension of a
Railway Servant cannot be revise to his disadvantage and therefore, the revision of the pension
whereby it was reduced w.e.f. June 2000 was not in accordance with Rule 90(1) of the Railway
Services (Pension) Rules.
According to the respondents the staff who retired during the period from 1.1.1973 to
4.12.1988 was paid running allowance at 45% and then 55% of the basic pay which was
subsequently revised to 75% by judgement of the Hon'ble Supreme Court delivered in the case of
Chairman Railway Board Vs C.R.Rangadhamaiah and others 1997 (6) SCC 623 . Accordingly, it
was submitted that theretiral benefits of running staff who retired between 1.1.73 and 4.12.88 were
recomputed in the light of the judgement of the Hon'ble Supreme Court and revised PPO of such
running staff was consequently issued.
Accordingly to the respondents the pension of the retired running staff of the railways was refixed in
accordance with the letters of the Railway board dated 29.12.99 and 21.11.2000 in the light of the
recommendations of the 5th Central pay Commission and to give effect to the decision of the
239
Hon'ble Supreme Court in the case of Chairman Railway Board Vs. C.R.Rangadhamaiah
(Supra). According to the respondents as per letter dated 29.12.99 issued by the Railway Board
notional pay fixation of the retired running staff of Railways was to be made from the date of
retirement after giving the benefit of 75% of the running allowance. The benefit of 75% of running
allowance while fixing the notional pay was not to be given from 1.1.86 (the date of the
implementation of the 4th Pay Commission recommendations or from 1.1.96 (the date of
implementation of the 5th Pay Commission recommendations). Such benefit was to be given from
the date of retirement as per letter of the Railway Board of 29.12.99. It was contended on behalf of
the respondents that benefit of 75% of the running allowance in fixation of the pension in the case
of the applicant was given twice, once on 31.10.85, i.e. on the date of the applicant's retirement
and again on 1.1.86 i.e. the dte of implementation of the 4th Pay Commission Recommendations.
Thus it was submitted that purely on account of a clerical error, the benefit of 75% of running
allowance was given to the applicant twice once on 31.10.85 and again w.e.f. 1.1.86 whereas such
benefits should have been given only w.e.f. 31.10.85 i.e. the date on which the applicant's
superannuated. This clerical error has resulted in double benefit to the applicant who continued to
draw higher pension from 1.1.96 till May 2000. On detection of this clerical error, the double
benefit given by in advertence was withdrawn w.e.f. June 2000 and hence pension inclusive of
75% of running allowance was reduced from June 2000. it was submitted that the original pension
of the applicant has not been reduced but has increased in consequence of the recommendations
of the 5th Pay Commission. This reduction in the total amount of pension resulted on account of
correction of the clerical error made because of inadvertence bygiving double benefit to the
applicant of 75% of running allowance w.e.f. 30.10.85 and again w.e.f 1.1.86. The revised PPO
was accordingly issued to the applicant on 5.5.99 without affecting his original pension. On behalf
of the respondents reliance has been placed on the decisions of the Hon'ble Supreme Court in
Mitrangshu Roy Chowdhary Vs. Union of India (1999) 3 SCC page 649 and D.Rai Bahadur Arcot
Ramaswamy Mudaliar Educational Institute Vs. Educational Appellate Tribunal (1999) 7 SCC,332.
In view of the conspectus of facts discussed in preceeding paragraph we are of the

considered opinion that the reduction in the pension of the applicant w.e.f. June 2000 from Rs.6152
which was inclusive of dearness relief to Rs.4527 was in order and since the reduction was made
to rectify an error committed because of inadvertence, there was no requirement of giving an
opportunity of being heard or giving a notice to the applicant before rectifying the error. The
reliance placed on behalf of the applicant in the case of Bhagwan Shukla Vs. Union of India AIR
(1994) SC page 2480 does not support his case because in the case sof Bhagwan Shukla, the pay
of the applicant was wrongly fixed on account of administrative lapses and wrong fixation of pay
had continued for a period of 20 years. In the light of his fact the apex court held that the pay of the
applicant cannot be reduced on the plea that it was initially wrongly fixed twenty years ago without
giving the applicant a show cause notice affording him an opportunity of hearing. This the Hon;ble
Supreme Court held in this case that principles of natural justice have been violated. In the case of
the applicant tod the present OA, the wrong fixation of his notional pension was made on account
of a clerical error caused by inadvertence in as much as the benefit of 75% of running allowance
which was admissible w.e.f. 1.11.85 was given to the applicant twice once on 1.11.85 and again on
1.1.86. Since this was an inadvertent error and conferred the same benefit on the applicant twice,
the same could be rectified without giving a show cause notice or an opportunity of hearing.
Reference in this regard may be made to the following decisions of the apex court:-
(1) State of Madhya Pradesh Vs. Mahesh Kumar (1998) , 1 AISLJ 1991
Supreme Court.
(2) Punjab State Electricity Board Vs. Baldev Singh (1998) 5 SCC page 450
We may state in this regard that the decisions cited on behalf of the respondents
reported in 1999 (3) SCC page 649 and 1999(7) SCC page 332 are not applicable to the facts as
obtaining in the present case. As regards the contention of the applicant that his pension could not
be reduced in view of the provisions of Rule 90(1) of the Railway Servants (pension) rules 1993,
the same in our view does not carry any force. The provisions of Rule 90(1) are reproduced
below:-
" Subject to the provisions of Rules 8 and 9 pension once sanctioned after final
240
assessment shall not be revised to the disadvantage of the railway servant unless such
revision becomes necessary on account of detection of a clerical error subsequently".
The provisions of Rule 90(1) of the Railway Servants (Pension) rules 1993 as reproduced
above, clearly indicate that the ban in reduction of the pension of a railway servants does not apply
to situations where revision in pension is called for on account of a clerical error. In the case of the
applicant to the present OA, a reduction in pension became necessary because of a clerical error
as discussed above and hence the ban against reduction of pension as per rule 90(1) would not
apply in the case of applicant tosd the present O.A.
In view of the decisions in the immediately preceeding paragraph, we are of the view that
the reduction in the applicant's pension w.e.f. June 2000 was satisfied because the same became
necessary on account of a clerical error. We, however, provide that there will be no recovery from
pension already drawn by the applicant upto May, 2001. The O.A. is accordingly dismissed subject
tod the directions that no recovery shall be made from the pension drawn by the applicant upto
May, 2001. Costs easy.
Sd/-
Member
Lucknow: Dated 16 July 2001

Circular letter No.P(PC)/487/V/97/Imp./Vol.II dated 12.11.2001
Copy of Board’s letter No.E(P&A)I-2001/FE-2/2 dated 23.8.2001 (PC-V/316) is published for

information, guidance and necessary action. Board’s letters dated 23.10.98 and 14.12.2000 were
circulated as SC.Nos 294/98 and 7/2001,respectively.
Copy of Board’s letter No. E(P&A)I-2001/FE-2/2 dated 23.8.2001

(PC-V/316) (RBE No.167/2001)
Sub: Pay scales of Railway School teachers etc.
Ref: Board’s letters (1) No.E(P&A)I-99/PS-5/PE-6 dated 14.12.2000, (2) PC

V/98/I/11/26 dated 23.10.98, and E(W)83 SC-2-18 dated 28.11.88.
…
In the PNM Meting AIRF had raised a demand that the Board’s decision to recover the
Special Allowance paid to the PGTs for looking after the duties of Vice Principals from 1.1.96 may be
reviewed.
2. It may be recalled that the above Special Allowance was granted to PGTs looking after the
duties of Vice Principals, in lieu of the Teaching allowance that they would otherwise have drawn.
Teaching allowance stands abolished w.e.f. 1.1.96. The nodal department viz. The Department of
Secondary Education & Higher Education did not agree to the abolition of Teaching Allowance from
prospective date or for waiving of the amount already paid as Teaching Allowance. They were of the
view that since the benefit of revised pay scales has been allowed from 1.1.96 the amount paid as
Teaching Allowance after 1.1.96 should be recovered.
3. The absence of specific directives regarding discontnuance of the Special Allowance given to
PGTs some of the Railways had continuedto grant this allowance even after issue of Board’s orders
contained in letter No.PC.V/98/I/11/26 dated 23.10.98; revising the scales of pay of school teachers,
although these orders had given clear indication of discontinuance of the Teaching Allowance and
therefore Special Allowance given in lieu of Teaching Allowance should also have been discontiued.
Specific instructions regarding discontinuance of the Special Alowance to PGTs loking after the duties
241
of Vice Principal were therefore issued vide Board’s letter No.EP&A)I-99/PS-5/PE-6 dated 14.12.2000.
The recovery involved in such cases is, therefore, for a longer period. Keeping this in view, as a
special case, it has been decided by the Board, that in the case of PGTs who had drawn the Special
Allowance between 23.10.98 to 14.12.2000 and had retired during this period, the recoveries for this
period may be waived. In all other cases, recov eries are to be affected.
A copy of Railway Board's letter No.PC-V/97/1/7/12 dated 20.09.2001 (PC-V/319, RBE

No.191/2001) is sent herewith for information guidance, and necessary action.
Railway Board's letter mentioned therein was circulated as under:
Railway Board's Lr. No. & date S.C.No.
No.PC-V/97/1/7/12 dated 16.12.97 220/97
Copy of the Board's letter No.PC-V/97/1/7/12 dated 20.09.2001(S.No.PC-V/319 , RBE No.191/2001).
Sub: Grant of Transport Allowance to Blind or Orthopaedically Handicapped Railway

Employees
…..
The issue relating to grant of Transport Allowance to blind or physically handicapped railway
employees who are availing the facility of First Class Residential Card Passes and were also getting
the Conveyance allowance earlier, has been considered by the Railway Board in consultation with the
recognised Federations and it has been decided that railway employees who are blind or are
orthopaedically handicapped with disability of lower extremities would be entitled to grant of Transport
Allowance at normal rates as applicable under Board's letter of even number dated 16.12.97, even if
they are availing the facility of FRC.

Circular letter No. P(R)171/III dated 22.11.2001
Copy of Board's letter No.2000/E(SCT)/I/31/3 dted 27.09.01 is forwarded for information,

Copy of Board's letter No.2000/E(SCT)/I/21/3 dated 27.09.01 .
Sub: Clarification regarding inclusion of "BOT" community inthe Central List of

Scheduled Tribes for Jammu & kashmir State.
Ref: Your office letter No.RRB/CDH/RP-1/99 dt 20.10.2000.

…..
The Nodal Ministry i.e. Ministry of Tribal Affairs have clarified that "BOT" community has been
notified as Scheduled Tribe in the State of Jammu and Kashmir vide the Constitution (Jammu and
Kashmir) Scheduled Tribes order 1989.
A copy of the same is enclosed herewith for information and necessary action.
THE CONSTITUTION (JAMMU AND KASHMIR) SCHEDULED TRIBES ORDERS 1989(C.O.142)
242
In exercise of the powers conferred by clause (1) of article 342 of the Constitution of India, the
President, after consultation with the Government of the State of Jammu and Kashmir, is pleased to
make the following order namely:
This Order may be called the Constitution (Jammu and Kashmir) Scheduled Tribes Order,
1989.
The tribes or tribal communities, or parts of or groups within, tribes or tribal communities,
specified in the Schedule to this order shall, for the purposes of the Constitution, be deemed to be
Scheduled Tribes in relation to the State of Jammu and Kashmir so far as regards members thereof
resident in the state.
THE SCHEDULE
1. Balti
2. beda
3. Bot, boto
4. Brokpa, Drokpa, Dard, Shin
5. Changpa
6. Garra
7. Mon
8. Purigpa
9. Gujjar
10. Bakarwal
11. Gaddi
12. Sippi.

Circular letter No.P(R)535/II dated -11-2001
Copy of Board's letter No. E(NG)I-96/PM3/6 dated 12.09.2001 is forwarded for information,
guidance and necessary action. . Board's letters dated 17.7.97 14.9.98 and 13.6.2001 quoted therein
were circulated as SC Nos. 167/97, 262/98 and 131/2001, respectively.
Copy of Board's letter No.E(NG)I-96/PM3/6 dated 12.09.001 (RBE No.187/2001).
Sub: Educational qualification for promotion as Train Examiners (redesignated as

JE(C&W) Gr.II in scale Rs.5000-8000.
…..
In terms of the instructions contained in Board's letter of even number dated 17.7.97 read with
Para 142(1)(iii) of IREM, Vol. I, 1989 edition as amended vide ACS No. 60 issued under this Ministry's
letter No.E(NG)II/96/RR1/31 dated 14.09.98, from 1.1.2000, 25% of the posts in the category of Train
Examiners (since re-designated as Junior Engineer (C&W) Gr.II) in scale Rs.5000-8000 (RSRP) are to
be filled by selection from amongst staff possessing the qualification of Matriculation. However, vide
instructions contained in Board's letter of even No. dated 13.6.01, issued pursuant to a demand in the
DC-JCM the existing staff in service as on 31.12.99 may be given two chances to be availed of within
a period of two years of issue of the letter, to appear in the selection for promotion as TXR against the
25% promotion quota with eligibility conditions as were in force upto 31.12.99.
Pursuant to further discussion in the DC-JCM meeting held on 27/28/6/2001, the matter has
further been considered by the Board and it has been decided that the condition regarding two years
stated above may be dispensed with and the relaxation of the qualification may be allowed to the
existing staff as on 31.12.99 for two consecutive selections to be held after issue of Board's letter of
even number dated 13.6.01.
243
Circular letter No.P(R)673/I dated 3 -12-2001
Copy of Board's letter No.E(MPP)97/1/3/Vol.III dated 23.10.2001 is forwarded for information

guidance and necessary action please.
Copy of Board's letter No.E(MPP)97/1/3/Vol.III dt.23.10.2001 (RBE No.213/2001)
Sub: One-time budgetary allocation to Training Centres.

------
One time budgetary allocation was granted to various training centres for upgrading the
training being conducted in these centres. Further, in order to ascertain the utilization of amount
sanctioned, Railways were requested that item-wise details may be furnished for each of the training
centres under their control. On perusal of the details furnished by Railways it has been found that for
some of the items procured, the expenditure has exceeded the limit sanctioned and the excess
amount utilized vis-à-vis the sanctioned amount, ranges from (+)0.2% to (+) 290.0%.
In order to deal with variations in expenditure over sanctioned amount, it has been decided that:-
a) variation in cost of a single item up to and including (+)10%, due to price escalation, no detailed
justification is required. However, the associate finance vetting would be required and the same
be sent to Board
b) variation in cost of a single item beyond (+)10%, detailed justification with the associate finance
vetting is required for processing post facto sanction;
c) the above clauses cannot be invoked in cases where there is any (+)variation in the quantity of
item procured. A serious view will be taken where the procurement has been made in excess to
the quantity sanctioned;
d) under no circumstances, as part of one time budgetary allocation,a training centre will procure
items that have not been sanctioned tothem; and
e) under no circumstances the overall budgetary allocation given to a Training Centre should be
exceeded.

Copy of Board's letter No.E(NG)I-99/PM10/10 dated 04.09.2001 is forwarded for

Copy of Board's letter no.E(NG)I-99/PM10/10 dated 4.9.01 (RBE No.182/01).
Sub: Filling up of the posts of Chief Laboratory Superintendent in scale Rs.7450-

11500 in Medical Departemnt.
…..
In terms of this Ministry's letter of even number dated 6.7.2001, for promotion to
the apex Group "C" post of Chief Laboratory Superintendent in scale Rs.7450-11500 in Medical
Department, only persons with the qualification of B.Sc. with Bio-Chemistry / Microbiology / Life
Science or equivalent plus DMLT are eligible for consideration together with existing staff as on
1.8.98 having the qualification of B.Sc. with Chemistry with at least one year's training in Public
Health Laboratory.
244
Pursuant to the Staff side demand raised in the DC/JCM forum for allowing
promotion of staff working as Laborastory Superintendent in grade Rs.6500-10500 to the apex
grade Rs.7450-11500 as Chief Laboratory Superintendent without insisting on educational
qualification of B.Sc. etc., the matter has been considered by the Ministry of Railways and it has
been decided that the staff in grade Rs.6500-10500 who have entered the grade with relaxed
qualification of matriculation with Science plus DMLT may also be considered for promotion to the
post of Chief Laboratory Superintendent subject to fulfilment of the following conditions.
(i) Staff concerned should have completed a minimum of four years regular service as
Lab.Supdt Gr.Rs.6500-10500.
(ii) Staff concerned should pass a suitability test comprising a written test and scrutiny
of Record of Service (Service Record and Confidential Reports).
It is, however, clarified that such of the staff as possess the prescribed qualification
of B.Sc. with Bio-Chemistry/Micro-Biology /life Science or equivalent plus DMLT, would continue to
be eligible for promotion on completion of two years service as Lab.Supdt. in grade Rs.6500-10500
as per the existing procedure.
SERIAL CIRCULAR NO.227 /2001

Circular letter No.P(R)473/IV dated 26 -11-2001
Copy of Board's letter No.E(W)/2001/PSS-1/3 dated 24.09.2001 is forwarded for information,

guidance and necessary action. Board's letters dated 24.7.2000 quoted therein was circulated as
S.C.no.178/2000.
Copy of Board's letter No.E(W)/2001/PS5-1/3 dated 24.09.2001 (RBE No.194/01).
Sub: Inclusion of deceased railway employees' widow mother in the Privilege pass of
the widow appointed on compassionate grounds.
…..
In terms of para-3 of Board's letter no.E(W)/96 PS5-8/2 dated 24.07.2000, dependent widow
mother of a deceased railway employees has been allowed to be included in the widow pass as a
family member of the widow. However, when the widow gets appointed on the Railways on
compassionate grounds, widow mother of the deceased railway employee is not eligible for inclusion
in the privilege pass of the widow railway employees.
Arising out of a demand by NFIR in the PNM meeting it has been decided that dependent
widow mother of the deceased railway employee may be included in the privilege pass of the widows
appointed on compassionate grounds.
Rule 2(c) of Railway Servants (Pass) Rules, 1986, Second Edition -1993 is accordingly
amended as per Advance Correction Slip no.37 enclosed.
Thisissues with the concurrence of the Finance Directorate of the Ministry of Railways.
ADVANCE CORRECTION SLIP NO.37 TO THE RAILWAY SERVANTS (PASS)

RULES, 1986 (2ND EDITION, 1993)
Add the following as item (vii) under rule 2(c)
"(vii) Widow mother-in-law in case of widows appointed on compassionate grounds, whether

her father is alive or not"
245
AUTHORITY: Board's letter No.E(W)/2001 PS 5-1/3 dated 24.09.2001

Copy of Board's letter No. E(MPP)/2001/6/8 dated 28.09.2001 is published for information,
Copy of Board's letter No. E(MPP)/2001/6/8 dated 28.09.2001 (RBE No.196/2001).
Sub: Training of Act Apprentices under Apprentices Act, 1961Registration of

Apprentice Contract/Payment of Stipend.
…..
It has come to the notice of Board that the time stipulation of getting the Apprenticeship Contract
registered within 3 months is not being observed by some of the Railway Units. This defeats the spirit
of the Act and may lead to embarrassment to the Railways. it is reiterated that on the
Commencement of Apprenticeship Training, Apprenticeship Contract duly signed by the Apprentice
and the concerned Railway official should be got registered with the Regional Directorate of
Apprenticeship Training within three months from the date of signing of the Contract.
Board, also desires that payment of stipend to the Act Apprentices should be paid only after the
Apprenticeship Contract is signed by both the Apprentice and the Railway Administration and the
same is sent for registration and acknowledgement taken from RDAT. This aspect must be ensured
by the Associate Finance also before releasing the stipend.However, care should be taken that
Apprentices should not be denied payment of stipend due to the fault of Railways. This will be viewed
seriously by Board.
Railways/Production Units should bring to the notice of all the concerned

Establishments/Units for strict adherence.

Copy of Board’s letter No. No.E(G)/2001/QRI-19 dated 4.10.2001 is forwarded for information,
Copy of Board's letter No.E(G)/2001/QRI-19 dated 4.10.2001 (RBE No.198/2001).
Sub: Retention of Railway accommodation at the previous place of posting.

…..
Under extant orders, Railway officers/staff on transfer from one place to another involving
change of residence are authorized to retain the accommodation at the previous place of posting
initially for a period of two months and further on request on medical/educational grounds for another
six months. A doubt has arisen as to whether during the period of such authorized retention of
Railway accommodation, if an officer/staff is again transferred to Northeast Frontier Railway, will he be
entitled to retain the accommodation under the extant orders governing retention of Railway
accommodation on transfer/posting to Northeast Frontier Railway, notwithstanding that the quarter
held was not at the previous place of posting.
It is clarified that in such a case, the place where the employee is in authorised retention of
Railway accommodation in terms of the permission granted in his/her favour by the competent
authority, may be taken as "the previous place of posting" for the purpose of retention of Railway
246
accommodation provided that the concerned employee has not been allotted any regular
accommodation at the new place of posting.
These instructions shall also apply to cases where retention of quarter is/had been permitted
under any other general or specific order of the Ministry of Railways, including eligible cases of
retention of quarters on transfer to new zones.

Circular letter No.P(R)436/IREM/I dated 27 -11-2001
Copy of Board’s letter No.E(NG)II/99/RR-1/98 dated 10.10.2001 is forwarded for

Sub: Amendment to IREM, Vol.-I(1989 Edition) - Rules for recruitment in Family

Welfare Organization of Health Department.
…..
Ministry of Railways have decided that the Indian Railway Establishment Manual Volume-I
may be amended as in Advance Correction Slip No.126 enclosed.
INDIAN RAILWAY ESTABLISHMENT MANUAL VOLUME-I (1989 EDITION)

Advance Correction Slip No. 126
Chapter-I Section B, Subsection-III - Recruitment and Training
1. Add the following as new para 167 A with the caption as indicated:-
"(IX) FAMILY WELFARE ORGANISATION
167 A(1) The posts in the category of Field Workers (Male/Female) in scale
Rs.3050-4590 may be filled as under:
i) 50% by direct recruitment through RRB, and
ii) 50% by promotion of Group "D" staff in Family Welfare Organisation.
(2) The qualification for direct recruitment to the post of Field Workers (Male/Female) will
be as under"
(i) Educational: Matriculation or equivalent.

(ii) Age Between 18 and 27 years.
(3) Channel of Promotion/Higher grade: The following higher grade posts are
available to this category of staff in the normal channel of promotion"
Sr.Field Worker((Male/Female) By non-selection

(Rs.4000-6000 )
Compilation Clerk By non-selection
(Rs.5000-8000)
(4) The posts in the grade of Extension Educators in the pay scale of
Rs.5500-9000 will be filled as under:-
i) 50% by direct recruitment through Railway Recruitment Boards
ii) 25% through LDCE, with candidates with the same qualification as prescribed for direct
recruitment; and
iii) 25% from amongst Compilation Clerks by seniority-cum-suitability.
247
(5) Qualification for direct recruitment to the posts of Extension Educator in scale
Rs.5500-9000 will be as under:-
i) Educational: Post Graduation in Sociology/Social Work/Community Education or allied
subject with similar course contents or Graduation in one of the above disciplines with two
years Diploma in Health Education from a recognised University.
ii) Age: Between 22 years and 32 years.
6) The following higher grade posts are available to Extension Educators inthe pay scale Rs.5500-
9000 in the normal channel of promotion.
District Extension Educator By seniority-cum-suitability

(Rs.6500-10500)
Sr.District Extension Educators By selection

(Rs.7450-11500)
(Authority: Railway Board's letter No.E(NG)II/83/PO/135 dated 3.5.83 No.E(NG)I/85/PM-10/7 dated

8.5.89; No.E(NG)II/97/RR-1/40 dated 6.6.97; No.E(NG)II/94/RR-1/29 dated 10.5.99 No.PC-
V/97./1/11/12 dated 8.4.99 and 21.2..2000 and No.E(NG)II/99/RR-1/98 dated 10.10.2001).
2. Add the following as new para 167 B after the new para 167 A:"167 B (1) The posts of
Health Visitor (Multipurpose) in scale Rs.4000-6000 will be filled as under:
i) 50% by promotion on seniority-cum-suitability of Midwives and Auxiliary Nurse cum Midwives;

and
ii) 50% plus shortfall of (i) above by direct recruitment through RRBs.
2) Qualification for direct recruitment to the posts of Health Visitor

(Multipurpose) will be as under:
i) Educational: Matriculation with multipurpose workers course from Institutes recognised by

Central/State Governments with 3 years field experience as an additional desirable
qualification.
ii) Age: Between 18 and 27 years
3) Channel of Promotion/Higher grade posts available for promotion:
Sr.Health Visitor (Multipurpose) By non-selection

(Rs.4500-7000)
Head Health Visitor (Multipurpose) By non-selection

(Rs.5500--9000)
(Authority: Railway Board's letters No.PC-V/98/I/11/18(A) dated 10.5.98

No.E(NG)II/99/RR-1/90 dated 11.4.2000 and No.E(NG)II/99/
RR-1/98 dated 10.10.2001.

Circular letter No.P(PC)487/V/97/Imp/Vol.IV dated 26.11.2001
Copy of Board’s letter No.PC-V/97/I/RSRP/1 dated 28.8.2001 is published for information ,

248
Copy of Board’s letter No.PC-V/97/I/RSRP/1 dated 28.8.2001(RBE No.179/2001)
Sub: Railway Services Revised Pay Rules, 1997 - Rectification of anomalies arising as a
consequence of fixation of pay in the revised pay scales - supplementary instructions.
…
In terms of Note 6 below Rule 7 of the Railway Services Revised Pay Rules, 1997, notified
vide G.S.R.No.584(E) dated 8th of October,1997, wherein the fixation of pay under Rule 7(1), the pay
of a Raiwlay Servant who was drawing immediately before the 1st day of January, 1996, more pay in
the existing pre-revised scale than another Railway Servant junior to him in the same cadre gets fixed
in the revised scale at a stage lower than that of such junior, the pay of the senior Railway Servant
shall be steppedup to the same stage in the revised scale as that of the junior. The condition
precedent for such stepping up of pay is that both the senior and junior Railway Servants should be
borne on the same cadre.
2. These provisions do not, however, cover cases where promotion avenues have been
provided to posts borne on a particular cadre from different streams that may not necessarily belong
to the same cadre or hierarchy. Consequently, situations have arisen where the pay of persons
drawing a higher pay in a higher pre-revised pay scale applicable to such feeder posts has been fixed
at a lower stage in the revised Vth CPC scale applicable to the corresponding promotion post as
compared to their juniors holding feeder posts included in a different stream or cadre and who were
earlier drawing pay at an equivalent or lower stage of pay in a lower pre-revised pay scale. Such
instances have also arisen as a result of merger of different pay scales by the Vth CPC as a measure
of rationalisation.
3. The issue had been raised by the Staff sideand the matter has been considered in the
National Anomalies Committee. After careful consideration, the President is pleased to decide that the
anomaly may be rectified by the grant of an additional increment to the senior Railway Servant who
was drawing a higher pay in a higher pre-revised pay scale applicable to such feeder posts as
compared to their juniors holding feeder posts included in a different stream or cadre and who were
earlier drawing pay at an equivalent or lower stage of pay in a lower pre-revised pay scale. This
dispensation shall, however, be applicable only in cases where the posts involved are clearly
distinguishable as feeder and promotion posts though they may not belong to the same cadre or
hierarchy. In other words, this dispensation shall not be aplicable to cases that are attributable only to
the merger of pay scales by the Vth CPC as a measure of rationalisation.
4. Further action may be taken to re-fix the pay of the affected Railway servants under your
administration control with the concurrence of your FA&CAO.
5. Appropriate amendment to the Railway Services Revised Pay Rules, 1997 will be issued
separately.

Copy of Board's letter No. E(G)2001 HO1-7 dated 15.10.2001 is forwarded for information,
S.C.No.144/82.
Copy of Board's letter No. E(G)2001 HO1-7 dated 15.10.2001 (RBE No.205/2001).
Sub: Grant of honorarium to the Railway officers/staff for evaluation of Answer

sheets in connection with the examinations held for promotion from Group 'C' to
Group 'B'.
……..
249
Ministry of Railways have had under consideration the question of increase in the rates of
honorarium for evaluation of Answer sheets as prescribed in Board's letter No.E(G)81 HO 1-26 dated
3.6.82. It has now been decided in modification of the above instructions that an honorarium of
Rs.12/- per Answer Book shall be payable for evaluation of Answer Book in connection with the
examinations held for promotion from Group 'C' to Group 'B'.
This has the sanction of the President and issues with the concurrence of the Finance
Directorate of the Ministry of Railways.

Circular letter No.P(R)171/II dated 28-11-2001
Copy of Board's letter No. 2000-E(SCT)1/31/2 dated 2/4.10.2001 is forwarded for information,
guidance and necessary action. This Railway’s letter dated 29-6-2000 quoted therein is also enclosed.
Copy of Board's letter No. 2000-E(SCT)1/31/2 dated 2/4.10.2001
Sub: OBCs - clarification sought on certain communities.

Ref: S.C.Rly.letter No.P(Res)171/Vol.IX dated 29.6.2000
……..
The clarification sought vide your above quoted letter have been clarified by Ministry of Social
Justice and Empowerment as under:
(1) Bihar - According to the Gazette Notification No.186 dated 13.9.1993, the caste/community
"Kurmi (Mahato)" (in Chhota Nagpur Division only) has been included in the Central List of
OBCs for Bihar State. In view of this, persons belonging to Kurmi (Mahato) community in
Chhota Nagpur Division only are entitled to get the benefits of reservation in civil posts and
services under the Central Government.
(2) The persons belonging to 'Turupukapu' community of Srikakulam and Vishakhapatnam

districts, included in the Central List of OBCs of Andhra Pradesh, are entitled to get the benefit
of reservation in civil posts and services under the Central Government.
(3) The community 'Surya Balija' has not been included in the Central List of OBCs of Andhra
Pradesh and, as such, they are not entitled to get the benefit of reservation in civil posts and
services under the Central Government.
(4) The caste certificate issued should bear the name of the community exactly the same as
given in the Gazette of India Notification.
As regards to clarification at para (1) , the position is in contradiction to the clarification conveyed vide
Board's letter of even number dated 2.3.2001. Accordingly back reference is being made to the nodal
Ministry to reconfirm the position. The action may be pended till a clarification is received.
Action may be taken accordingly.
Copy of S.C.Rly/SC's letter No.P(Res)171/Policy/Vol.IX dated 29.6.2000 addressed to The Secretary

(Estt.), Railway Board, New Delhi.
Sub: OBC - Clarification sought on certain Communities.

------
250
KURMI (Mahato) is a community figured in the Central lists of OBC pertaining to 'Bihar State'
against S.No.15, Page No.40. Just below the said Community it has also been mentioned 'KURMI'
(Mahato) (in Chota Nagpur Division only). By the above it is not clear whether the residents of 'Chota
Nagpur' Division belonging to KURMI (Mahato) Community are only to be treated as belonging to
OBCs, or the residents of Bihar State as a whole belonging to KURMI (Mahato) Community are to be
treated as belonging to OBC. Clarification on the above point is sought as some of the candidates
selected by RRBs to the post of JE/II/Works have submitted Community Certificates as belonging to
KURMI (Mahato) hailing from the place other than 'Chota Nagpur' Division in Bihar State.
Clarification is also sought whether the 'KURMI' (not mentioned in the brackets as "Mahato")
Community in Bihar State is to be treated as OBC, as a Candidate selected to said post has submitted
Community certificate as belonging to OBC 'KURMI' issued by competent authority. The candidate
also hails from other than 'Chota Nagpur Division in Bihar State.
Incidentally it is stated that a candidate selected to the said post belonging to the State of
Andhra Pradesh has produced a Community certificate as belonging to 'TURUPUKAPU' issued by
Mandal Revenue Officer, Bobbili of Vijayanagaram District. In the Central List of OBCs pertaining to
Andhra Pradesh State it has been mentioned against S.No.90, Page 38 as 'TURUPUKAPU' (of
Srikakulam and Visakhapatnam Districts). As Vijayanagaram District is in between Srikakulam and
Visakhapatnam Districts and formed some time back with some areas of both Srikakulam and
Visakhapatnam Districts, the Community Certificate has been accepted. This needs
confirmation/clarification.
In an other case, a candidate selected to the said post belonging to Andhra Pradesh State
has produced a Community Certificate as belonging to "OBC". “Surya Balija" issued by Competent
Authority, but "Surya Balija" is not in the Central list of OBCs of Andhra Pradesh. In support of his
claim the candidate submitted a GO issued by Andhra Pradesh Government, wherein it has been
mentioned that the name of "Kalavantula" (S.No.74 page 37) an OBC has been changed as "Surya
Balija" (copy enclosed). The candidate produced evidence as belonging to "Kalavanthula"
Community. The Community Certificate has been accepted in the circumstances explained above,
which requires confirmation/correction.
All the above candidates have been selected against the posts reserved for OBCs. They are
allowed provisionally pending clarification/confirmation from Board.
Board are requested to clarify the matter at the earliest..

Circular letter No.P(R)436/IREM/I dated 28 -11-2001
Copy of Board's letter No. E(NG)I-98/PM10/3 dated 11.10.01 is forwarded for information,
S.C.No.85/01.
Copy of Board's letter No. E(NG)I-98/PM10/3 dated 11.10.01 (RBE No.204/2001).
Sub: Filling up the post of Health & Malaria Inspector in grade Rs.5500-9000.
……..
Consequent upon modification of educational qualification for direct recruitment of Health and
Malaria Inspector Gr.III in the pay scale Rs.5500-9000 as B.Sc. (Chemistry) plus one year Diploma of
Health/Sanitary Inspector vide ACS No.116 issued under this Ministry's letter No.E(NG)II-99/RR1/91
dated 3.4.2001, the Ministry of Railways have decided that the qualification for promotion of serving
Railway employees of Medical Department to that post may also be modified accordingly.
251
2. The Indian Railway Establishment Manual may be amended accordingly as in Advance
Correction Slip No.127 enclosed.
INDIAN RAILWAY ESTABLISHMENT MANUAL VOLUME-I (1989 EDITION)

Advance Correction Slip No. 127
Chapter-I Section B, Subsection-III - Recruitment and Training
Substitute the following for the existing qualification shown in para 163(1)(ii) vide ACS No. 90, issued
under Board’s letter No. E(NG)I-98/PM10/3 dated 9-9-99:
“BSc with Chemistry plus one year Diploma of Health/Sanitary Inspector”.
[Authority: Ministry of Railway’s letter No. E(NG)II-99/RR1/91 dated 3-4-2001 and E(NG)I-98/PM10/3
dated 11-10-2001)

Circular letter No.P(R) 605/VII dated 28 -11-2001
Copy of Board's letter No. E(GP)2001/2/69 dated 17.10.2001 is forwarded for information,
Copy of Board's letter No. E(GP2001/2/69 dated 17.10.2001 [RBE No.: 203/2001]
Sub: Promotion to Group 'B' posts through 30% LDCE -formation of panel when two
or more candidates secure equal marks.
--------
1. In the various instructions issued by the Board in respect of conduct of Limited

Departmental Competitive Examination for filling up 30% vacancies in Group 'B' posts, no specific
provision has been made in regard to the criterion to be adopted for empanelment of candidates
where two or more candidates secure equal marks in the aggregate. It has come to the notice of the
Board that such situations do arise on the Railways/Production Units and therefore a uniform criterion
is required to be specified.
2. The matter has been carefully considered by the Board and it has been decided that
if two or more candidates secure equal marks in the aggregate (written
test + viva-voce test + Record of service) in LDCE for promotion to Group 'B' posts against 30%
quota, then their relative merit position for the purpose of their empanelment may be determined on
the basis of their relative seniority in the feeder grade(s). The candidate who is senior shall rank
higher.
3. The same criteria, as indicated in para 2 above, shall be applied for determining who
will be empanelled against the last vacancy from amongst those who secure equal marks in the
aggregate.

252
Copy of Board's letter No. E(NG)II-2000/RC-2/15 dated 8.9.2000 is forwarded for information,
guidance and necessary action. Board’s letter dated 23-3-81, 23-11-90 & 17-9-98 quoted therein
were circulated under SC Nos. 148/95, P[R]464/MC No.13 dated 21-1-91 & 264/98, respectively.
Copy of Board's letter No.E(NG)II/2000/RC-2/15 dt.8.9.2000

(RBE No.159/2000) S.C.No.5 to MC-13.
Attention is invited to the instructions contained in Board's letter No.E(NG)II/30/RC-1/67 dated

23.3.1981 and para V of the Master Circular No.13 issued under Board's letter E(NG)II/90/RC-2/14
dated 23.11.90 wherein it was indicated that recruitment for filling the vacancies against Physically
Handicapped quota is to be done by the Railways themselves. Attention is also invited to Board's
letter No.E(NG)II/98/RC-2/8 dated 17.9.98 wherein it was laid down that, in future, in the matter of
recruitment of the physically handicapped persons, in addition to Employment Notices being supplied
to the Employment Exchanges/Special Employment Exchanges/Vocational Rehabilitation
Centres/National Level Rehabilitation Districts, the Employment Notices will also be published in the
"Employment News" published by the Publications Division, Ministry of Information & Broadcasting,
Government of India and displayed on the office Notice Board of the offices under the control of the
recruiting authority/establishment. All those who apply against such notices are to be considered
along with those sponsored by the Exchanges, etc on equal footing.
2. The matter has been further considered by the Board and it has been decided that all
future recruitment in Group 'C' & 'D' categories against vacancies reserved for the Orthopaedically
handicapped and Hearing handicapped persons should be undertaken by Railway Recruitment
Boards. Railways/PUs may place indents on the RRBs, duly indicating the category of posts against
which recruitment is to be made and the nature of duties and functional requirements of the posts.
3. Recruitment for filling up vacancies reserved for the visually handicapped will,
however, continue to be undertaken by the Railway Administrations themselves.

Copy of Board's letter No. E(W)/2001 PS 5-8/6 dated 1.10.2001 is forwarded for information,
Copy of Board's letter No. E(W)/2001 PS 5-8/6 dated 1.10.2001 (RBE No.-).
Sub: Cancellation of Post-Retirement Complimentary Passes.

…..
It has been brought to the notice of Board that post-retirement complimentary passes, once
issued, are not being cancelled even on genuine reasons which are beyond the control of the pass
holders.
Post-retirement complimentary passes are issued on the same conditions as are applicable to
railway servants in service. In terms of Rule 3 (xiii) of Railway Servants (Pass) Rules, 1986, Privilege
Passes and PTOs once issued but not availed of shall except in special circumstances, to be recorded
in writing by Pass Issuing Authority, be counted against the pass account of the railway servant
concerned. This implies that on genuine reasons which are beyond the control of pass holders,
passes once issued can be cancelled without debiting the same in pass-holders account. Post-
retirement complimentary pass/privilege pass once issued may accordingly be cancelled on
production of proof to the satisfaction of Pass Issuing Authority.

Circular letter No.P(R)481/V dated 7-11-2001
253
Copy of Board's letter No. F(E)II/2001/FOP/1 dated 05.10.2001 is forwarded for information,
S.C.No. 177/91 dated 30.12.91.
Copy of Board's letter No. F(E)II/2001/FOP/1 dated 05.10.2001 (RBE No.195/2001).
Sub: Counting of broken periods of officiating in higher grade towards increment.

…..
Recently in the PNM meeting staff side raised the issue of counting of broken periods of
officiating in higher grade towards increment when one is promoted to that higher grade on regular
basis.
In this connection attention is drawn to Advance Correction Slip No.14 and 15, which
were issued consequent upon amendment to FRs, vide this office letter No.F(E)/II 89/FR-1/1 dated
12.12.1991. Under proviso1 (i) of FR 22(I) viz. [1313 (1)] it has been stated that when a Government
Servant is appointed to the same post which he had held previously in a substantive or officiating
basis, his initial pay fixed in that post under FR 22(I) viz. [1313(1)] should not be less than the pay
which he drew on the last occasion and he shall count the period during which he drew that pay in
such last and any previous occasions for increment in the stage of the time scale equivalent to that
pay. It seems the instructions have not been clearly understood.
The following illustration would clarify the rule further:
Supposing a Railway Servant drawing pay of Rs.4600/- w.e.f. 01.03.96 in the pay
scale of Rs.4000-6000 had been promoted on adhoc basis on two occasions in the pay scale
Rs.4500-7000. When he is promoted on regular basis, say on 01.11.97 he shall be entitled to the
following pay from time to time.
Lower grade post Higher grade post

4000-100-6000 4500-125-7000
01.03.96 4600
01.06.96 to 31.08.96 -- 4750(under FR 22(I)(a)(i)
(Promoted to higher post
on ad-hoc basis)
01.09.96 (Reverted) 4600 --
01.03.97(increment) 4700 --
01.06.97 to 31.08.97 -- 4875
(Promoted on ad-hoc basis)
01.09.97 (Reverted) 4700 --

1.11.97 -- 4875
(Promoted on regular basis).
On 01.11.97 when he is promoted on regular basis to the same higher post, his pay is fixed at
the stage of Rs.4875/-. His pay at that stage drawn in the same post on the previous occasion from
1.6.97 to 31.8.97 is protected. Date of his next increment will be 01.08.98 (instead of 01.11.98), the
period of three months from 01.06.97 to 31.08.97 during which he drew pay at Rs.4875/- being
counted for increment at that stage of the time-scale vide Proviso (1)(i) of FR 22(I) [1313(I)].
However, the period of earlier ad-hoc promotion from 01.06.96 to 31.08.96 will not count
because pay drawn during that period was less than the pay fixed on regular promotion. In other
words in case the pay fixed on regular promotion happens to be more than the pay fixed on earlier
occasions (s) of ad-hoc promotion, the benefit of counting of earlier period of ad-hoc promotion(s) will
not be admissible.
254
Copy of Board's letter No E(P&A)II-2001/HW-2 dated 18.10.2001 is forwarded for

information, guidance and necessary action. Board's letter dated 2-5-2001 and 24.9.2001 quoted
therein were circulated as S.C.Nos. 90/2001 & 193/2001, respectively.
Copy of Board's letter No. E(P&A)II-2001/HW-2 dated 18.10.2001 (RBE No. 208/2001).
Sub: Rates of Night Duty Allowance w.e.f. 1.7.2001.

…….
Consequent to sanction of an additional instalment of Dearness Allowance, vide this Ministry's
letter No.PC-V/97/1/7/14 dated 24.9.2001, the President is pleased to decide that the rates of Night
Duty Allowance, as notified vide Annexure 'A' and 'B' of Board's letter of even number dated 2.5.2001
stand revised w.e.f. 1-7-2001 as indicated at Annexure 'A' in respect of 'Continuous', 'Intensive',
'Excluded' categories and workshop employees, and as indicated at Annexure 'B' in respect of
'Essentially Intermittent' categories respectively.
ANNEXURE 'A'
Rates of Night Duty Allowance with effect from 1.7.2001 for 'Intensive', "Continuous" and "Excluded"
categories and Workshop staff at the various places classified as "A-1, "A", "B-1, "B-2, and Ordinary
localities including "C" Class Cities.
---------------------------------------------------------------------------------------------------
S. Pay slabs in Vth A-1 A B-1 B-2 Ordinary
No. Pay Commission's localities
scales including "C"
class cities.
---------------------------------------------------------------------------------------------------
Rs. Rs. Rs. Rs. Rs.
---------------------------------------------------------------------------------------------------
1. 2550-2605 17.80 17.70 17.60 17.50 17.40
2. 2606-2790 18.60 18.50 18.40 18.30 18.20
3. 2791-3230 20.90 20.75 20.60 20.45 20.30
4. 3231-3440 23.10 22.95 22.80 22.65 22.50
5. 3441-4125 26.10 25.95 25.80 25.65 25.50
6. 4126-4270 28.90 28.75 28.60 28.45 28.30
7. 4271-4480 30.10 29.95 29.80 29.65 29.50
8. 4481-4630 31.65 31.40 31.20 31.05 30.75
9. 4631-4870 32.95 32.75 32.50 32.35 32.05
10. 4871-5165 34.75 34.55 34.30 34.15 33.85
11. 5166-5465 36.80 36.55 36.30 36.15 35.85
12. 5466-6210 40.30 40.05 39.85 39.65 39.35
13. 6211-6655 44.80 44.50 44.20 43.95 43.40
14. 6656-6955 47.30 47.00 46.75 46.45 45.90
15. 6956-7850 51.30 51.05 50.75 50.50 49.95
& above.
---------------------------------------------------------------------------------------------------
ANNEXURE 'B'
Rates of Night Duty Allowance with effect from 1.7.2001 for "Essentially Intermittent" categories at
the various places classified as "A-1, "A", "B-1, "B-2, and Ordinary localities including "C" Class Cities.
------------------------------------------------------------------------------------------------------------
S. Pay slabs in Vth A-1 A B-1 B-2 Ordinary
No. Pay Commission's localities
scales including "C"
class cities.
255
---------------------------------------------------------------------------------------------------
Rs. Rs. Rs. Rs. Rs.
---------------------------------------------------------------------------------------------------
1. 2550-2605 11.85 11.80 11.75 11.65 11.60
2. 2606-2790 12.40 12.35 12.25 12.20 12.15
3. 2791-3230 13.95 13.85 13.75 13.65 13.55
4. 3231-3440 15.40 15.30 15.20 15.10 15.00
5. 3441-4125 17.40 17.30 17.20 17.10 17.00
6. 4126-4270 19.25 19.15 19.05 18.95 18.85
7. 4271-4480 20.05 19.95 19.85 19.75 19.65
8. 4481-4630 21.10 20.95 20.80 20.70 20.50
9. 4631-4870 21.95 21.85 21.65 21.55 21.35
10. 4871-5165 23.15 23.05 22.85 22.75 22.55
11. 5166-5465 24.55 24.35 24.20 24.10 23.90
12. 5466-6210 26.85 26.70 26.55 26.45 26.25
13. 6211-6655 29.85 29.65 29.45 29.30 28.95
14. 6656-6955 31.55 31.35 31.15 30.95 30.60
15. 6956-7850 34.20 34.05 33.85 33.65 33.30
& above.

Circular letter No.P(R)227/XIII dated 29-11-2001
Copy of Board's letter No. E(D&A)2000/RG 6-13 dated 8.10.2001 is forwarded for
circulated as SC. No. 22/93.
Copy of Board's letter No. E(D&A)2000/RG 6-13 dated 8.10.2001 [RBE No.: 200/2001]
Sub: Imposition of penalty of withholding of increments

in the promotion grade.
-------
Attention of the railways is invited to instructions contained in Board's letter

No.E(D&A)92 RG6-185 dated 12.2.93. In terms of these instructions, where the penalty of withholding
of increment imposed on a railway officer is to become operative from a future date, the person
concerned should be promoted in his turn prospectively with reference to his position in the earlier
panel of the DPC and the penalty imposed in the promotion grade for a period which would not result
in greater monetary loss.
2. Board have since reviewed the above provisions and have decided in partial
modification thereof that henceforth no moderation of the period of operation of the penalty will be
done while giving effect to the penalty of withholding of increment in the promotional grade. The
penalty will be given effect to in the promotional grade for the same period as prescribed in the penalty
order. (These orders will apply to the cases where actual operation of penalty is yet to start).
SERIAL CIRCULAR NO._241_/2001

Circular letter No. P(R)583/III dated -12-2001
Copy of Board's letter No.E(P&A)II-2001/PLB-9 dated 16.10.2001 is forwarded for information,
A complete progress report and statement as at Annexure I to above Board's letter, tabulating
the payments made under PLB for the year 2000-2001 duly vetted by finance may please be sent by
15.12.2001.
Copy of Board's letter No.E(P&A)II-2001/PLB-9 dt.16.10.2001 (RBE No.206/2001)
256
Sub: Payment of Productivity Linked Bonus to non-gazetted
Group'B','C' & 'D' Railway employees for the financial
year 2000-2001.
……..
The President is pleased to sanction Productivity Linked Bonus (PLB) to all non-gazetted
Group ‘B’', ‘C’ & ‘D’ Railway employees (excluding all RPF/RPSF personnel) without any ceiling on
wages for eligibility equivalent to 57 (fifty seven) days wages for their performance during the financial
year 2000-2001. Where wages exceed Rs.2500/- per month, PLB will be calculated as if 'wages' are
Rs.2500/- p.m.
2. In the revised (Fifth Pay Commission) scales of pay, 'wages' for the purpose of PLB
actually drawn during the financial year, shall include 'pay' as defined in Rule 103(35)/R-1(1985
Edition) and dearness allowance sanctioned in the revised scales during the financial year 2000-2001.
In the case of Running Staff, the term 'pay' shall include 30% of pay constituting the pay element in
Running Allowance payable on leave salary. Other conditions such as method of calculation of
wages, etc., as prescribed in this Ministry's instructions and clarifications from time to time, shall
remain unchanged.
3. It has been decided that in the case of eligible employees mentioned in Para 1 above
who were not placed under suspension, or had not quitted service/retired/expired during the middle of
the financial year 2000-2001 or were on leave where leave salary admissible is not less than that
admissible on leave on average pay, may be paid an amount of Rs.4685/- towards PLB for the
financial year 2000-2001. In the case of employees other than those mentioned above, the amount
of PLB may be calculated in accordance with the extant instructions on the subject.
4. The Ministry of Railways have also decided that in relaxation of the provisions in
Rules 905(2), 908 and 909 of State Railway Provident Fund Rules, as contained in Chapter 9 of
R.1/1985 edition, such of the subscribers to the SRPF as are entitled to Productivity Linked Bonus
may, if they so desire, deposit the whole or part of the amount admissible under the Scheme in their
respective State Railway Provident Fund Accounts.
5. Payment of Productivity Linked Bonus to all non-gazetted Group 'B', 'C' & 'D' Railway
employees may be made immediately.
6. A complete progress report and statement, as at Annexure-1, tabulating the payments

made under PLB for the year 2000-2001 duly vetted by Finance, should be submitted by 31.12.2001.
7. This issues with the concurrence of the Finance Directorate of the Ministry of
Railways.

Circular letter No.P(R)23/V dated 7 -12 -2001]
Copy of Board's letter No.F(E)/Spl.2000/Adv.3/3 dated 11.09.2000 is forwarded for

Copy of Board's letter No.F(E)/Spl.2000/Adv.3/3 dated 11.09.2000 (RBE No.161/2000)
Sub: Grant of House Building Advance to Govt.

servants for acquisition of house in rural areas.
…..
257
A copy of Ministry of Urban Development's O.M.No.1/17015/8/94/H.III dated 6th
October, 1994 on the above subject is sent herewith for information and guidance. Instructions
contained therein would apply to Railway servants mutatis-mutandis.
Copy of Ministry of Urban Development's O.M.No.1/17015/8/94/H.III dated 6.10.1994.
OFFICE MEMORANDUM
Subject: Grant of House Building Advance to Government servants

for acquisition/construction of house in rural areas.
…..
According to the house building advance rules, following documents, inter alia are
required to be submitted along with the application from:
i) Copy of the sale deed or other proof regarding applicant's

title to the land.
ii) Non-encumbrance certificate from the Revenue authority/
Government pleader.
(iii) Copy of the approved building plan along with the endorsement
of the approving authority on the plan and a copy of the
site plan.
iv) Specifications, and Estimates.
2. Generally there is no difficulty in submission of these documents in urban areas.

However, in the case of rural areas, Heads of Departments have pointed out certain difficulties in
ensuring compliance with the above requirements of the rules. The matter has been examined in
consultation with the Ministry of Law and it is clarified that submission of the above documents is
essential before house building advance could be sanctioned to any Govt. servant in rural areas.
3. There may, however, be cases in which submission of the documents referred to at (i)
and (iii) above may not be feasible particularly, when the house sites in question is owned by
inheritance and also there is no law in force of the local authority (like District Board, Village
Panchayat, Gram Sabha or notified areas) requiring approval of the building plan.
4. In the type of cases referred to in para 3 above, house building advance could be
granted after submission of the following documents:
a) In respect of clear and marketable title of the applicant having houses sites in rural areas:
(i) In case the land(house site) is owned by inheritance, an affidavit

showing the manner in which the land was inherited, together with
declaration that the applicant is the sole owner of the land or the specified
share on which he proposes to raise the construction and that there is no
other co-heir of the land.
(ii) A copy of the extract of the relevant register of the Gram Sabha or the
Voter's list showing the number of the house or plot (in most of the states,
Gram Sabha /Village Panchayat maintain register of property within the
abadi land, list of the residents of the village who are automatically
members of the Gram Sabha/Panchayat together with house number.
The Voter's list invariably shows the house number in which the voter
lives. In case a Govt. servant is not recorded as a voter in the rural areas
on affidavit may be obtained showing the relationship of the persons
showing to be living in house).
(iii) In case the construction is proposed on a vacant piece of land within the
abadi plot, Govt. servant maybe required to furnish the number of the
258
entire abadi plot together with the boundaries of the plot and an affidavit
showing the mode of ownership and inheritance.
(iv) Non-encumbrance certificate.
(b) Submission of approved building plans and estimates etc. in respect of rural areas where
there is not in force any law of the local authority requiring approval of building plans.
The sanctioning authority may obtain an affidavit from the applicant Govt. servant that
there is not in force any law of the local authority (like District Board, Village Panchayat, Gram Sabha
or notified areas) requiring approval of the building plan. The sanctioning authority may also obtain
certificate from registered Architect/Engineer stating that the specifications and design of the proposed
building ensure structural soundness of the building. The Head of the Deptt. should satisfy himself
that the interests of the Govt. are safeguarded before sanctioning the advance.
V PAY COMMISSION CIRCULAR NO.302
A copy of the Railway Boards letter No.PC-V/98/1/7/11(pt) dated 9.10.2001 on the

above subject is sent herewith for information, guidance and necessary action.
Copy of Board's letter No.PC-V/98/1/7/1(pt) dated 09.10.2001.
Sub:Implementation of Government's decision on the recommendations of the
5th Central pay Commission grant of fixed medical allowance @ Rs.100/-
p.m. to the Railway Pensioners/family pensioners.
Ref:Railway Board's letter No.PC-V/98/1/7/1/1 dated 21.09.99.
…..
Staff side vide agenda item No.52/2001 of PNM/NFIR forum, have stated that there is
confusion in regard to interpretation of eligibility for payment of medical allowance to railway
pensioners /family pensioners as defined in para 3 of boards letter under reference and railway
pensioners/family pensioners in some Divisions are being denied Medical Allowance on some pretext
or the other. In this connection, it is stated that railway medical facility is not made compulsory to the
Railway Pensioners. There may be several pensioners who may not have opted for such facility at
the time of their retirement and have not enrolled themselves under any of the railway health
schemes. However, under the extant rules for medical allowance, such pensioners will be eligible for
grant of medical allowance subject to fulfillment of territorial criterion.
V PAY COMMISSION CIRCULAR NO.301
…..
A copy of the Railway Boards letter No.PC-V/97/1/11/11 dated 17.10.2001 on the

above subject is sent herewith for information guidance and necessary action.
259
Board's letter mentioned had been circulated as under.
Railway Boards letter No. S.C.No.
1)No.PC-V/97/1/11/12 dt.08.04.99 263/99
2)No.PC-V/97/1/11/12 dt.21.07.99 264/99
Copy of the Board's lette4r No.PC-V/97/1/11/11 dated 17.10.2001 (PC V/322) (RBE no.2-7/2001)
Sub:Re-distribution of posts of Asst.Health Officers(AHOs)
Ref: Board's letter No.PC-V/97/1/11/2 dated 8.4.99 and 21.7.99.
…..
Fortythree posts of Assistant Health Officers in Gr."B" scale of Rs.7500-12000,

including one each for the Zonal HQ and Zonal Hospital, had been sanctioned by upgrading the
equivalent number of posts in apex group"C" scale of Rs.7450-11500 vide Board's letters referred to
above. The question of charge in the pattern of distribution of posts of AHOs on the Zonal Railways
has been under examiantion of the Board following the receipt of suggestions from one of the
Railways. The matter has been examined and it has been decided that the posts earmarked for
Headquarters office and Zonal Hospital may also be operated in Divisions, if required as per local
needs.
This disposes of Western Railway's letter No.E(G)/1024/10 dated 26.6.2001.
SERIAL CIRCULAR NO.___245__/2001

Circular letter No. P(R) 605/VIII dated 3 -12-2001
Copy of Board's letter No.E(NG)I-98/PM1/17 dated 30.10.2001 is forwarded for information,

guidance and necessary action please. Board's letter dated 20.10.9 (not 20.10.95 as given in Board's
letter) quoted therein was circulated as S.C.No.320/99.
Copy of Board's letter No.E(NG)I-98/PM1/17 dated 30.10.2001.
ADDENDUM/CORRIGENDUM
Sub: Guidelines for Personnel Officers and Members of Selection

Boards constituted for conducting selections for promotion
to posts classified as "Selection".
------
Reference Board's letter of even No. dated 20.10.95 forwarding therewith guidelines for
Personnel Officers and Members of Selection Boards constituted for conducting selections for
promotion to posts classified as "Selection"
The following correction/additions may be carried out in the guidelines referred to above:-
(1) In para 6.1 after the word "training" and before the word "for" appearingin the first line,
insert the words and figures "for a period of 3-4 weeks"
(2) The existing Note (1) and Note (2) below para 9.1 should be read as under:
FOR READ
260
Note (1) Evaluating the answer Note (1) Evaluating the answer
sheets without the fly sheets with the fly
leaves and dummy leaves and without
numbers is not allowed dummy roll numbers
is not allowed.
Note(2) Evaluation of answer Note (2) Evaluation of answer

sheets even where fly sheets even without
leaves and dummy fly leaves and with dummy
numbers are present, roll numbers where the
but the candidate has candidate has written his
written his name or name or roll number in
roll number in the other other sheets of the answer
sheets of the answer book is also not allowed.
book, is not allowed.
(3) Re-number the existing Note below Para 11.5.1 as "Note (I)" and added the
following as Note (ii):-
"Note (ii): A person who fails in the psycho-test is not eligible to be

included in the panel/suitability list".
(4) In para 11.6.4:-
(i) For the word "maximum" appearing in the second line, read the
word "minimum".
(ii) For the words and figures "more than 80%" marks" appearing in the
fourth line, read "80% or more marks".
(This disposes of RCF's letter No.27E/RCF/KXH/Policy dt.7.6.2000, N.Rly's letter No.831-E/63-

2/XIV/A./EIV dt.7.2.2000, W&AP's letter No.WAP/PM6/253
dated 22.1.2000 and DLW's Lr.No.27/110/57/Pt.VII dated 31.8.2001).

Circular letter No. P(R)633/ I dated 7-12-2001
Copy of Board's letter No.E(P&A)/I/2000/SP-1/MH-2 dated 02.06.2000 is forwarded

for information, guidance and necessary action please. Board's letter dated 11.3.97 quoted therein
was circulated as S.C.No. 83/97.
Copy of Board's letter No.E(P&A)/I-2000/SP-1/MH-2 dated 2.6.2000 (RBE No.106/2000).
Sub: Grant of Special Pay to Doctors performing Anaesthesia work
Ref: This Ministry's letter No.E(P&A)1-96/SP-I/MH-1 dated 11.3.1997

and No.E(P&A)I-98/SP-1/Gen.I dated 09.10.1998.
…..
Sanction of the President is hereby accorded to the grant of Special Pay to the
Doctors who are entrusted with the performance of anaesthesia work, in addition to their normal
duties, last extended upto 20.12.98 vide this Ministry's letter No.E(P&A)I-96/SP-1/MH-1 dated
11.03.1997, being further extended for a period of three years w.e.f. 1.8.1997 to 1.8.2000 or till a
specialists cadre for the anaesthesia work is formed whichever is earlier.
2. Pursuant to the recommendations of the Fifth Central Pay Commission, Special Pay,
henceforth will be termed as "Special Allowance" , the President is also pleased to decide that
pending a detailed review, the Special Pay already admissible @ Rs.100/- to the aforesaid category of
doctors would stand revised to Rs.200 p.m.
261
3. This Special Allowance will have no additive value for any purpose whatsoever.
4. This issues with the concurrence for Finance Directorate of the Ministry of Railways.
SERIAL CIRCULAR NO._247_/2001

Copy of Board's letter No.91/M(W)964/126/Pt dated 20.6.2000 is forwarded for

information, guidance and necessary action please.
Copy of Board's letter No.91/M(W)964/126/Pt dt.20.6.2000 (RBE No.122/2000)
Sub: Revision of Incentive Scheme.

Ref: Board’s letter of even number dated 17-12-99.
------
The subject of review of Incentive Scheme at Wheel & Axle Plant has been
reconsidered by the Board. The Board has now decided as under:
(i) The plant capacity and standard man-hours shall be as follows:
---- Plant Capacity:
-- Wheel == 8,300/month
-- Axle == 4,200/month
---- Standard Man-hours:
-- Wheel Shops = 87,414

-- Axle shops = 41,724
These shall be subject to annual review.
(ii) No Bonus limit shall be 83% of plant capacity.
(iii) Incentive rates shall be based on the minimum of the pay scale of Gr.II operator and shall be:
--- Wheel Shops = 0.58/wheel

-- Axle shops = 1.15/axle
2. These changes will be made applicable w.e.f. 1.9.99.
3. All other factors would remain same as conveyed vide this office letter referred to above.
4. This issues with the concurrence of Finance Directorate.

Copy of Board's letter No.2000-E(SCT)1/25/11 dt.6.7.2000 is forwarded for

Copy of Board's letter No.2000-E(SCT)1/25/11 dt.6.7.2000 (RBE No.131-A/2000)
262
Sub: Clarifications when reserved category candidates
apply against general posts.
-------
One of the RRBs desired the clarification on the undernoted points when SC/ST
candidates apply for the non-reserved posts. Board have considered the points raised and clarify as
under:
Points raisee Clarifications
1. Whether the applications of candidates 1. Yes, the applications of candidates of
belonging to SC/ST community with only SC/ST community with only Rs.10/- as
Rs.10/- as postal charges instead of normal postal charges instead of normal
examination fee may beallowed to be examination fee may be allowed to be
considered. considered because reduced fee is as
economic relief and not a relaxation.
If such applications are entertained are they 2. No age relaxation is allowed to SC/ST
eligible for age relaxation applicable to candidates if they apply for non-reserved
SC/ST ? posts.
3. Whether free pass facility will be 3. The provision of free pass facility may be
admissible to SC/ST candidates who apply allowed to continue to SC/ST candidates
for the posts not reserved for them ? even if they apply for the non-reserved
posts.
In case the Railways/RRBs are following different practices they may now follow the
procedure as per the above clarifications.

A copy of the Railway Board's letter No.PC-V/97/1/9/6 dated 7.11.2001 (PC-V/323,RBE

No.218/2001) on the above subject along with its enclosure are sent herewith for information,
Railway Board's letters mentioned therein had been circulated as under:
Railway Board's letter No. & date S.C.No.
1) PC-V/97/1/9/6 dated 2.5.2001 97/2001

2)F(E)/III/96/PN1/9 dated 18.08.98 234/98
3)F(E)/III/96/PN1/9 dated 02.08.2000 176/2000
4)F(E)/III/97/PN1/Ex-gratia/3 dated 31.12.97 20/98
5)F(E)/III/97/PN1/Ex-gratia/5 dated 27.1.98 44/98
6)F(E0/III/97/PN1/21 dated 5.8.99 212/98
Copy of the Board's letter No.PC-V/97/1/9/6 dated 07.11.2001 (PC-V/322, RBE No.218/2001).
Sub:Grant of Dearness Relief to Railway Pensioners/Family

Pensioners - revised rates effect from 01.07.2001.
…..
A copy of Office Memorandum No.42/2/2001-P&PW(G) dated 25.09.2001 of Ministry
of Personnel, Public Grievances 7 Pensioners (Department of Pension and Pensioners' Welfare) on
the above subject is sent herewith for your information and necessary action. As stated in para-2
thereof, these orders will apply to Railway pensioners also.
A concordance of various instructions and orders referred to in the enclosed office

memorandum with reference to corresponding Railway instructions is indicated below:
263
Sl...N Para No. & date of Deptt of No. & date of Corresponding orders
o. No. Pension & Pensioners' issued by Railway Board.
Welfare's O.M.
1. 1. 42/2/2001-P&PW(G) PC-V/97/I/9/6 dated 2.5.2001 (RBE

dated 11.4.2001 No.85/2001, S.No.PC-V/304).
2. 2. 23/1/97-P&PW(B) dated N.A.

23.2.98
3. 3. 4/59/97-P&PW(D) dated F(E)/III/96/PN1/9 dated
14.7.98 18.8.98
4/29/99-P&PW(D) dated F(E)III/96/PN1/9 dated 2000
12.7.2000 RBE No.138/2k
4. 4 &5 45/52/97_P&PW(E) i)F(E)III/97/PN1/Ex-gratia/3 dated
dated 16.12.97 31.12.97 (RBE No.194/97, S.No.PC-V/28)
ii)F(E)/III/97/PN1/Ex-gratia/5 dated
27.1.98 (RBE No.19/98,S.No.\PC-V/38).
5. 7 45/73/97-P&PW(G0 dt F(E)/III/99/PN1/21 dt.5.8.99.
2.7.99
Copy of Ministry of Personnel, Public Grievances & Pensions, Department of Pension & Pensioners
Welfare, Government of India, New Delhi's Office Memorandum No.42/2/2001-P&PW(G), dated 25th
Sept.,2001.
OFFICE MEMORANDUM
Sub: Grant of dearness relief to Central Government pensioners/

family pensioners - Revised rate effect from 01.07.2001.
…..
The undersigned is directed to refer to this Department's OM No.42/2/2001-P&PW(G) dated
11.04.2001 sanctioning the instalment of dearness relief admissible from 01.01.2001 and to say that
the President is pleased to decide that dearness relief shall be paid to the Central Government
Pensioners/family pensioners to compensate them for the rise in cost of living beyond average.
Consumer price Index 306.33 (as on 01.01.1996) at the rate of 45% w.e.f. 01.07.2001 in
supersession of the rate mentioned in the OM dated 11.04.2001 referred to above.
These orders apply to (I) All Civilian Central Government Pensioners/Family Pensioners (ii0
The Armed Forces Pensioners, Civilian Pensioners paid out of the Defence Service Estimates (iii) All
India Service Pensioners (iv) Railway Pensioners and (v)The Burma Civilian Pensioners/family
pensioners and pensioners/families of displaced Government pensioners from Pakistan, who are
Indian Nationals but receiving pension on behalf of Government of Pakistan, who are in receipt of
adhoc ex-gratia allowance of Rs.1275/- p.m. in terms of this Department's OM No.23/1/97-P&PW(B)
dated 23.02.1998.
Central Government Employees who had drawn lumpsum amount on absorption in a

PSU/Autonomous body and have become eligible to restoration of 1/3 rd commuted portion of pension
as well as revision of the restored amount in terms of this department's OM No.4/59/97-P&PW(D)
dated 14.07.1998 will also be entitled to the payment of DR @ 45% w.e.f. 01.07.2001 on full pension
i.e. the revised pension which the absorbed employee would have received on the date of restoration
had he not drawn lumpsum payment on absorption subject to fulfilment of the conditions laid down in
para 5 of the OM dated 14.07.98. In this connection, instructions contained in this Deptt's OM
No.4/29/99-P&PW(D) dated 12.07.2000 refers.
The surviving CPF beneficiaries who had retired from service between the period 18.11.1960
to 31.12.1985 and are in receipt of Ex-gratia @ Rs.600/- p.m. with effect from 01.11.1997 under this
264
Department's OM No.45/52/97-P&PW(E) dated 16.12.1997 are entitled to Dearness Relief @ 45%
w.e.f. 01.07.2001.
The following categories of CPF beneficiaries who are in receipt of Ex-gratia payment in terms
of this Department's OM No.45/52/97-P&PW(E) dated 16.12.1997 will be paid DR @ 37% w.e.f.
01.07.201.
(i) The widows and dependent children of the deceased CPF beneficiary who had retired from
service prior to 01.01.1986 or who had died while in service prior to 01.01.1986 and are in
receipt of Ex-gratia payment of Rs.605/-p.m.
ii Central Government Employees who had retired on CPF benefits before 18.11.1960 and
are in receipt of Ex-gratia payment of Rs.654/- Rs.659/- Rs.703/- and Rs.965/-
Payment of dearness relief involving a fraction of rupee shall be rounded off to the next higher
rupee.
Other provisions governing grant of dearness relief in respect of employed family/pensioners

and re-employed Central Government Pensioners will be regulated in accordance with the provisions
contained in this Department's OM No.45/73/97-P&PW (G) dated 02.07.1999. The provisions relating
to regulation of DR where pensioner is in receipt of more than one pension will remain unchanged.
In the case of retired Supreme Court and High Court Judges necessary orders will be issued
by the Department of Justice separately.
It will be the responsibility of the pension disbursing authority including the Nationalised
Banks, etc. to calculate the quantum of dearness relief payable in each individual case.
The offices of Accountant General and Authorised Public Sector banks are requested to
arrange payment of relief to pensioner etc. on the basis of above instructions without waiting for any
further instructions from the Comptroller and Auditor General of India and the Reserve Bank of India
in view of letter No.528-TA,II/84-80-II dated 23.04.1981 of the Comptroller and Auditor General of
India addressed to all Accountant Generals and Reserve Bank of India Circular No.GANB
No.2958/GA-64(ii)(CGL)/81 dated 21st May, 1981 addressed to State bank of India and its subsidiaries
and all Nationalised Banks.
In their application to the employees belonging to Indian Audit and Accounts Department
these orders issue in consultation with the C&AG.
This issue with the concurrence of Ministry of Finance, Department of Expenditure vide their
U.O.No.755/EV/2001 dated 24.09.2001.

Copy of Board's letter No.E(W)2000/CL-1/1 dated 11.9.2000 is forwarded for information,

Copy of Board's letter No.E(W)2000/CL-1/1 dt.11.9.2000 (RBE No.163/2000)
Sub: Railway Week Celebrations.

Ref: Board's letter of even number dtd. 23rd March, 2000.
265
------
Board for some time past had under consideration a proposal for permitting Railways to incur
expenditure on Railway Week Celebrations as per powers vested in General Managers for
expenditure during ceremonial occasions in lieu of existing practice for sanctioning token sums every
year.
2. It has now been decided that the powers regarding expenditure in connection with
Railway Week Celebrations may be exercised by General Managers in terms of para 29(a) of Board's
letter No.F(X)II/97/PW/4, dated 16.9.1997 as amended from time to time. In case of Railway Staff
College, IRISET, IRICEN, IRIMEE and IRIEEN, Director General/Directors of these institutions will
exercise these powers. Secretary/Railway Board is also authorised to incur expenditure for this
purpose within the ceiling mentioned in para 29(a) of GM's powers.
3. All other instructions in the matter as advised vide Board's letter under reference
should be followed during the Railway Week Celebrations, which will be observed from 10 th to 16th
April every year.
4. This issues with concurrence of Finance Directorate of the Ministry of Railways.

Circular letter No.P(R)54/V dated 7 -12-2001
Copy of Board's letter No.E(P&A)II-2000/HRA-16 dated 18.10.2001 is forwarded for

information, guidance and necessary action please. Board's letter dated 19.7.93 quoted therein was
Copy of Board's letter No.E(P&A)II-2000/HRA-16 dt.18.10.2000 (RBE No.182/2000)
Sub: Upgradation of Quilandy (MC) as "C" class city for the purpose of HRA.
-----
Reference is invited to Board's letter No.E(P&A)II/90/HRA/CCA-18 dated 19.7.93
regarding re-classification/upgradation of cities/towns on the basis of 1991 census for the purpose of
grant of HRA/CCA to Railway employees. Consequent upon reconstitution of Quilandy Panchayat
into a Municipality by the State Government of Kerala vide their Notification No.G.O.
(MS)No.75/93/LAD dated 31.3.93 and the population in the Quilandy (MC) area as per 1991 census
being 57797, this city has qualified for classification as a "C" class city/town for the purpose of House
Rent Allowance.
2. The President is accordingly pleased to decide that Quilandy shall stand classified as
"C" class city/town for the purpose of grant of House Rent Allowance to Railway employees posted in
Quilandy (MC).
3. These orders shall take effect from 01.04.1993.
4. This issues with the concurrence of the Finance Directorate of the Ministry of
Railways.

Circular letter No.P(R)64/Misc . dated 7 -12-2001
Copy of Board's letter No.F(E)I/97/AL-4/3 dated 3.11.2000 is forwarded for

information, guidance and necessary action please. Board's letter dated 7.4.95 quoted therein was
266
Copy of Board's letter No.F(E)I/97/AL-4/3 dt.3.11.2000 (RBE No.191/2000)
Sub: Special Compensatory (Tribal Areas/Scheduled Area/

Agency Areas Allowance) - Gujarat State.
------
Please refer to the Board's following letters on the above subject:-
(1) F(E)I/90/AL-4/5, dated 23.11.90

(2) F(E)I/90/AL-4/5, dated 8.4.93
(3) F(E)I/95/AL-4/1, dated 7.4.95
4 (4) F(E)I/97/AL-4/3, dated 12.6.98
5 (5) F(E)I/09/AL-4/5, dated 2.9.98
2. The question of extension of the currency of Tribal Area Allowance beyond 31.1.97 in respect
of Gujarat State has been considered in the Ministry of Railways.
3. Sanction of the Ministry of Railways is hereby communicated to the continued

grant of special Compensatory (Tribal Area Allowance) in the Tribal areas of Gujarat, as mentioned in
the Annexure to this letter, at the rate laid down in Board's letter No.F(E)I/98/AL-4/5 dated 2.9.1998,
for a period from 1.8.1997 to 31.3.2001 or till withdrawal of the allowance by the State Govt. of Gujarat
in respect of their employees, whichever is earlier.
List of Tribal Talukas covered under Tribal Areas Sub Plan.

ANNEXURE-I
---------------------------------------------------------------------------------------------------
Sr.No. Name of Taluka Name of District
---------------------------------------------------------------------------------------------------
1. 2. 3.
---------------------------------------------------------------------------------------------------
1. Vijaynagar Sabarkantha
2. Khedbrahma -do-
3. Bhiloda -do-
4. Meghraj -do-
5. Jhalod Dahod
6. Dahod -do-
7. Santrampur -do-
8. Umkheda -do-
9. Devgadhbaria -do
10. Chhotaudepur Vadodara
11. Naswadi -do-
12. Tilakwada Narmada
13. Dodiapada -do-
14. Sagbara -do
15. Nandod -do-
16. Valla Bharuch
17. Zagdia -do-
18. Uchhai Surat
19. Vyara -do
20. Mahuva -do-
21. Mandvi -do-
22. Nizdi -do-
23. Songadh -do-
24. Valod Surat
25. Mangrol -do-
26. Bardoli -do-
27. Chikhali Navsari
267
28. Vansda -do
29. Dharampur Valsad
30. Oardu -do-
31. Umbergaon -do-
ANNEXURE-II
---------------------------------------------------------------------------------------------------
Sr.No. Name of the Pocket Name of the Taluka Name of the District.
---------------------------------------------------------------------------------------------------
1. Olpad Olpad Surat
2. Kamrej Kamrej Surat
3. Palsana Palsana Surat
4. Ronvel Valsad Valsad
5. Atgam Valsad Valsad
---------------------------------------------------------------------------------------------------

Copy of Board's letter No.PC-IV/92/NC/JCM /4(Committee-9) dated 19.10.2001 is forwarded

for information, guidance and necessary action please. Board's letters dated 24.5.99 and 23.6.99
quoted therein were circulated as S.C.Nos.132/99, 172/99 respectively.
Copy of Board's letter No.PC-IV/92/NC/JCM/4 (Committee-9) dt.19.10.2001) (RBE No.212/2001).
Sub: Fixation of pay under Rule 1313 FR 22(I)(a)(1) R-II (erstwhile

FR 22-C) on promotion from one post to another carrying
identical scales of pay.
--------
Reference is invited to Board's letter of even number dated 24.5.99 (read with letter dated
23.6.99) permitting fixation of pay under Rule 1313 FR 22(I) (a) (1) R-II (erstwhile FR 22-C) in certain
specific situations of promotions from one post to another in identical scale, made during 1.1.86 to
31.12.95. Subsequently, proposals/requests were received from the Railway Administrations/staff
federations seeking similar benefit in a number of other situations of movement from one post to
another in identical scale. The same were examined in this office. However, it has not been found
feasible or desirable to accede to the requests for extending the above benefit in these situations for
want of enough justification.
2. However, the President is pleased to decide that the benefit of fixation of pay under Rule 1313
FR 22(I) (a) (1) R-II (erstwhile FR 22-C) may be permitted in the following cases of promotion made
from 1.1.96 onwards:-
(i) Console Supdt. Asst.Programmer

(Rs.7450-11500) (Rs.7450-11500)
(ii) Shunting Master Gr.I AYM

(Rs.5000-8000) (Rs.5000-8000)
3. The persons concerned may be given an option to be exercised within a period of three
months from the date of issue of these orders for re-fixation of pay under Rule 1313 FR 22(I) (a) (1) R-
II. Arrears may be allowed wherever due.
4. This issues with the concurrence of Finance Directorate of Ministry of Railways (Railway
Board).
268
CORRIGENDUM
A copy of the Railway Board's letter No.F(E0/III/98/PN1/4 dated 7.12.2001 (PC-V/324,

RBE No.220/01) is sent herewith for information and necessary action.
The Railway Boards letter mentioned therein had been circulated:
Railway Board's Lr.No. and Date S.C.No.

1) F(E)/II/98/PN1/4 dated 09.09.99 259/99
2)F(E)/III/98/PN1/4 dated 24.04.99 115/99
3)F(E)/III/98/PN1/4 dated 20.08.01 208/01
.Copy of Board's letter No.F(E0/111/98/PN1/4 dated 7.11.01 (PC-V/324,RBE No.220/01)
CORRIGENDUM
Sub: Eligibility of disabled divorced/widowed daughter for grant

of family pension.
Ref: Board's letter of even number dated 20.08.01.
…..
The date 24.4.1998 appearing in second line of para-2 of the above referred letter
dated 20.08.2001 may be read as 27.04.98.
This also disposes of Eastern Railway's letter No.787/0/Pen/Pt.XIX dated 12.9.2001.

Circular letter No.P(R)436/RSPR/I dated 19-12-2001
Copy of Board's letter No. F(E)/III/2000/PN1/23 dated 18.10.2001 is forwarded for

Copy of Board's letter No. F(E)/III/2000/PN1/23 dated 18.10.2001 (RBE No.209/2001)
To be published in Gazette of India Part II, Section 3 , Sub-section (ii)
NOTIFICATION
S.O.No. In exercise of the powers conferred by the proviso to Article 309 and clause (5) of Article 148
of the Constitution, the President hereby makes the following rules further to amend the Railway
Services (Pension) Rules, 1993, namely:-
(i) These rules may be called the Railway Services (Pension) First Amendment Rules, 2001
269
(ii) They shall come into force from the date of their publication in the official Gazette.
2. In the Railway Services (Pension) Rules, 1993, in Rule 75 sub rule (18) after the first proviso ,
the following proviso shall be inserted, namely:-
" Provided further that family pension admissible under the Employees Pension Scheme ,
1995, and the Family Pension Scheme, 1971, shall, however, be allowed in addition to the family
pension admissible under these rules.
Foot Note : The Railway Services (Pension) Rules, 1993 were published as S.O. No. 930 (E) dated
3rd December, 1993. The rules were subsequently amended vide Ministry of Railways’ notifications
given below:-
(i) No. F(E)III/94/PNI/31 (Amendment) dt. 3-2-95 published as S.O No. 511 on
25-2-95
(ii) No. E[G]94 EMI-6 dated 31-3-95 published as S.O. No. 1026 on 15-4-95
(iii) No. F[E]III/99/PNI/38 [Modification] dated 23-5-2000 published as S.O. No.
1554 on 15-7-2000.
(iv) No. F[E]III/97/PNI/14 [Amendment] dt. 24-5-2000 published as S.O. No. 1553
on 15-7-2000.
Sd/-
[A.K. PRASAD]
Director Finance (Establishment)
Railway Board.

Circular letter No. P(R)436/IREM/I dated 18-12-2001
Copy of Board's letter No. E(G)99/EM1/2 dated 2.11.2001 is forwarded for

Copy of Board's letter No. E(G)99/EM1/2 dated 2.11.2001 [RBE.No.210/2001].
Sub: Amendment to Rule 1712 of Indian Railway

Establishment Code Vol.II – Calculation of
Allowances for the re-employed pensioners.
***
In exercise of the powers conferred by the proviso to article 309 of the Constitution,
the President is pleased to direct that Rule 1712 of Indian Railway Establishment Code Vol. II – (1987
Edition) be amended as in the Advance Correction Slip No. 49 appended below.
INDIAN RAILWAY ESTABLISHMENT CODE VOL. II – (1987 EDITION)

ADVANCE CORRECTION SLIP NO. 49
Rule 1712(i) R.II may be substituted as under :-
“ In the case of re-employed pensioners, the allowances would be granted with reference to the pay
fixed on re-employment before deduction of the non ignorable part of the pension. In the case of
those re-employed pensioners whose initial pay is fixed by ignoring the full pension which they receive
as pensioners, the pay that will be taken into account for fixing of allowances will be the pay which
they get on re-employment. Pension will not be added to this pay for the purpose of calculation of the
allowances”.
Rule 1712 (ii) & note there under may be deleted.
270
[ Authority: Board's letter No. E(G)99/EM1/2 dated 2.11.2001]

Circular letter No P(R)605/VIII dated 21-12-2001
Copy of Board's letter No. E(NG)I/2000 PM2/4 dated 30.10.2001 is forwarded for
circulated as S.C. No. 150/2000.
Copy of Board's letter No. E(NG)I/2000 PM2/4 dated 30.10.2001 [RBE No.214/2001]
Sub: Filling up of the posts of Shunting Master Gr.II in

Operating Department – Classification of posts as
‘Selection’ or ‘Non-selection’ in the VPC scales.
****
In terms of this Ministry’s letter of even No. dated 8-6-2000, the posts in the category of
Shunting Masters have been classified as under:
i) Shunting Master Gr.II Non-selection

(Rs. 4000-6000)
ii) Shunting Master Gr. I Selection

(Rs.5000-8000)
2. The review of above classification has been under consideration of this Ministry as
a result of representation from NFIR. The issue was also discussed in PNM-AIRF
meeting held on 23/24-08-2001. It has now been decided to revise the
classification of the posts of Shunting Masters as under:
Category Classification
i) Shunting Master Gr.II Selection

(Rs. 4000-6000)
ii) Shunting Master Gr. I Non-selection

(Rs.5000-8000)
3. The revised classification will be effective from the date of issue of this letter. Accordingly,
in respect of the post of Shunting Master Gr.II (Rs.4000-6000) which has now been classified as
‘selection’ post, suitability list, if any, valid/current, as on the date of issue of this letter will be treated
as lapsed. Similarly, in respect of the post of Shunting Master, Gr. I (Rs.5000-8000), which has now
been classified a ‘non-selection’, unoperated portion of panel, if any, current as on the date of issue of
this letter will be treated as lapsed.

Circular letter No.P(R)673/I dated 31-12-2001
Copy of Board's letter No. E(Trg.)99/22/6 dated 13.11.2001 is forwarded for

information, guidance and necessary action..
Copy of Board's letter No. E(Trg.)99/22/6 dated 13.11.2001(RBE

No.219/2001)Training Manual Correction Slip No.8/2001
Sub: Amendments in Manual on Management of Training.

…
271
Ministry of Railways ( Railway Board) have decided to modify the "Manual on
Management of Training" (Edition 1998) as per the correction slip enclosed.
MANUAL ON MANAGEMENT OF TRAINING (JUNE 1998)
ADVANCE CORRECTION SLIP NO. 8/2001
(A) Para No.4.1 of the Manual on Management of Training ( Edition 1998) may
be read as under:-
2.1 Centralised Training Institutes
Trainning of Group 'A' and Group 'B officers is organised at the following six 'Centralised Training
Institutes', which are under the administrative control of the Ministry of Railways )(Railway Board).
Railway Staff College ( RSC), Vadodara
Indian Railways Institute of Mechanical & Electrical Engineering (IRIMEE), Jamalpur.
Indian Railway Institute of Civil Engineering (IRICEN) ,Pune.
Indian Railways Institute of Signal Engineering & Telecommunications (IRISET), Secunderabad.
Indian Railways Institute of Electrical Engineering (IRIEEN), Nasik
Indian Railways Institute of Transport Management (IRITM), Lucknow.
The Railway Staff College, Vadodara is headed by the Director General in the rank of General
Manager. Other four Centralised Training Institutes excepting IRITM/Lucknow are headed by Directors
in Higher Administrative Grade. IRITM/Lucknow is headed by a Director in Senior Administrative
Grade.
(Authority Board's letters No.2000/O&M)/125/1 dated 26.6.2000 & No.98 E(GC)12-14(85) dated
30.6.99)
(B) Below Para 7.1 of the Manual on Management of Training ( Edition) 1998, following note may be
added.
NOTE:
(1) For the period upto 31.3..2002, the existing limits have been increased to Rs.20
lakhs per annum for Zonal Railways including RDSO and Rs.6 lakhs per annum for
Production Units to cater to the requirements of IT related training. It may be noted
that the enhanced amount may be utilised only for computer related training and not
for meeting expenses incurred in connection with other types of training , which
would continue to remain subject to the existing ceiling limits
(2) The overall registration/training fee however, should be subject to maximum of
Rs.10,000/- and pro-rata registration /training fee of Rs.1500/- per day.
(Authority :Board's letter No.F(X)II-2001/PW/6 dated 9.5.2001)
(C) Para 7.3 of the Manual on Management of Training ( Edition 1998) may be read as under:-
6.3 Incentives to Railway employees for acquiring higher qualification
Group 'A' , Group 'B' and Group 'C' railway employees are entitled to monetary incentives for acquiring
specified higher qualification as per details indicated in Appendix VII.
(Authority Bd's Letter No.E(TRG)94(28)/1 dated 17.4.2000,21.9.2000 and 27.4.2001)
(a) In Para No.8.2.3 of the Manual on Management of Training ( Edition 1998) , Nominated
Departmental Training Manager for Traffic Transportation Department may be read as CSO in
place of CPTM. (Authority: Bd's Lr.No.E(TRG)2001(22)./4 dated 3.10.2001)
(b) Para No.8.8.2 of the Manual on Management of Training ( Edition 1998) may be read as
under:-
8.8.2 Honorarium to be paid to the visiting faculty.
272
From time to time Railway Board notifies the rate of honorarium payable and facilities to be extended
to the Visiting Lecturers. The rate of honorarium and facilities to Visiting Lecturers called by the
Centralised Training Institutes are indicated in para 4.1.1. For delivering lectures to non-gazetted staff
at the Railway Training Centres, the honorarium would be as under:-
(a) Rs.300/- per day for lectures of one hour and 45 minutes duration subject to a
maximum of Rs.900/- per week to officers of Railways/Central or State Governments
ordinarily of the rank of Joint Secretary to the Government and reputed
academicians/special invitees.
(b) Rs.200/- per day for lectures of one hour and 45 minutes duration subject to a
maximum of Rs.600/- per week to officers of Railways/Central or State Governments
other than those mentioned at (a) above.
(Authority : Bd's Lr.No.E(G)99 HOI-18 dated 8.6.2000)
(F) Appendix VI of the Manual on Management of Training ( Edition 1998) may be replaced with
the attached Appendix VI and Appendix VIA
(Authority : Bd's Lr.NO.F(X)II-96/PW/7 dated 27.10.99, 31.1.2000, 29.2.2000, 27.9.2000 and
2.5.2001).
APPENDIX VI
POWERS DELEGATED TO THE HEADS OF THE SIX CENTRALISED TRAINING INSTITUTIONS.
1. Stores & Transport Matters.
Item Description of item/Nature of power Extent of power to be Whether

No. delegated finance
concurrence is
required.
1 Local purchase of non-stock items, petty Upto Rs.1000/- per item Required for
items for offices, stationery, training without finance items costing
material, low priced books on advanced concurrence and upto more than
technology for supply to trainees, audio Rs.5000/- per item with Rs.1000/-
video films, softwares, equipment for Finance Concurrence
labs, classroom/office furniture , office subject to annual ceiling of
automation equipment, Rs.3 lakhs per annum
linen/bedding/blankets for hostel
2. Hiring of transport in connection with Upto Rs.1000/- per trip but Required
conduct of courses not exceeding Rs.5000/-
for any particular course
subject to annual ceiling of
Rs.1 lakh per annum
3 Repairs of motor vehicles Upto Rs.5000/- in each Required in
case subject to ceiling of each case
Rs.20,000/- per vehicle exceeding
per year Rs.2000/-
4 Repairs & maintenance including i)Full powers subject to Required.
entering into contract for annual following tender procedure
maintenance service for computer & lab ii) For single tender to
equipment and other office tools and award contract to
plants. authorised dealers,
approval of AGM of
contagious Railway would
be required.
5. Payment of charges for E Mail./Internet Full powers upto five Not required.
connection/Rental etc. connections
273
6. Purchase of books, journals & other Full powers Finance
publications for library. concurrence
not required for
books costing
upto Rs,.1000/-
(per book).
Purchase of
books costing
more than
Rs.1,000/- per
books costing
more than
Rs.1,000/- per
book would
require prior
concurrence.
2. Miscellaneous Matters
1. To exercise the power of the "Head of an Full power subject to paras Not required.
Office" in respect of ordinary contingent 1001,1011,1015,1043,
expenditure 1044 & 1045 of IR Finance
Code Vol.I
2. Expenditure on Ceremonial occasions Upto Rs.4,000/- per Not required.
occasion subject to ceiling
of Rs.10,000/- per annum
3. Hiring of TV , Vidoe Camera, VCR,.LCD Full power subject to Required.
and other Projection equipment ceiling of Rs.10,000/- per
annum
4. Condemnation of office equipment , Full powers on Not required.
Training Kits/aids etc. recommendation of a duly
constituted Survey
Committee
5. To authorize payment for procurement of Full powers Required.
furniture/utensils on replacement
account or additional requirements
through stores
6. To write off irrecoverable losses of Cash,
Stores
(a) When a Railway employee is in any Upto Rs.50,000/- in each Required
way responsible case
(b) When a Railway employee is not in Upto Rs.1 lakh in each Required
any way responsible case
7 Facilities to visiting lecturers (a) Rs.500/- per lecture of Not required
(A) Rate of honorarium to visiting one hour 45 minutes
lecturers duration to the officer
of Rlys./Central/State
Govt. ordinarily in the
rank of Jt. Secretary to
Govt. and reputed
academicians/special
invitees
(b) Rs. 300/- per lecture
of one hour 45
minutes duration to Not required.
the visiting lecturers
other than mentioned
in (a) above.
274
Only DG/RSC/Vadodara
(B) Travelling facilities to visiting faculty has been delegated power
(i) Permission for air travel facility to permit. Air travel by
to eminent visiting faculty from eminent visiting lecturers, Not required.
outside the Railways when they subject to the following
are called to deliver lectures for conditions :- (I) the visiting
the higher level Courses; faculty is entitled to travel
by air under the rules of
his organisation.
(ii) the distance involved is
more than 500 Kms.
(iii) the journey cannot be
performed overnight by
trains/slip coach.
(iv) Journey would
invariably be by Economy
Class.
(v) The annual total
expenditure limited to
Rs.50,000/-
No other CTIs have been
delegated any power in
this regard
I AC Complimentary Pass
for self only or II AC
complimentary pass for
(ii) Other visiting faculty including self and spouse with
Railway Officers retired in SA Grade & authority to travel by
above. Rajdhani /Shatabdi Not required
Express
I AC Complimentary Pass
for self and spouse with
authority to travel by
(iii)Retired Railway officers who were Rajdhani /Shatabdi
entitled to Gold Pass facilities during Express
their service Not required.
Free boarding and local
transport facility from
Railway station/airport to
(C) Boarding & lodging and local the Institute only to visiting
transport facility to visiting lecturers Faculty and spouse
Not Required
8 Sanctioning Award to meritorious officers Rs.1,000/- in each course Not required.

in trg. course in the form of books to subject to ceiling of
trainees Rs.15,000/- per annum
9 To enter into consultancy contract for Upto Rs. 1 lakh subject to Required
developing training materials including a maximum of Rs.5 lakhs
audio-video works, training design & per annum
development from a list of Consultants
on a Limited Tender basis;
275
10. To enter into contract for printing Upto Rs.25,000/- per case Required
technical literature/in-house subject to annual ceiling of
magazines/news letters Rs.1 lakh per year and
certification from Railway
Press that the printing
work cannot be handled by
them
11. To call for and accept tenders for annual Upto Rs. 2 lakhs per case Required
contract for washing & ironing of linens subject to observation of
and Dry-cleaning of woolen blanket of tender procedure
Institutes Hostel, Guest House either on
open tender basis or limited tender basis
12. To incur expenditure towards presenting Upto annual ceiling limit of Not required
mementos to visiting Dignitaries Rs. 5,000/- per annum
13. To enter into contract & make payment Full powers subject to Required
for conducting courses with the help of ceiling of Rs. 5 lakhs per
outside institutes/faculty either at annum
Railway premises or premises of outside
Institution
14. Training of faculty members and staff in Pro rata Registration Fee Not required.
non Railway Institute and overall Registration
Fee upto Rs.1500/- per
day and Rs.10,000/- with
ceiling of Rs. 2 lakhs per
annum
15 Sanction of air travel facility in favour of Full powers in respect of Not required
SAG officers of CTIs SA Grade officers only
with personal approval of
Director /Director General
16. To incur expenditure on Newspapers , Full powers subject to Not required
Magazines and Recreation facilities to be ceiling of Rs.60,000/- for
provided to trainees RSC and Rs. 40,000/- per
annum for other CTIs.
17. Incurrence of expenditure for payment of (a) Selection of New Required
Institutional Membership Fee. Professional Institute for
membership-one National
and one International
Institution per annum
(b) Payment of regular

Membership Fee to Required
professional Institutes
-upto Rs.2500/- per annum
(Authority : Board's letter No.F(X)II-96/PW/7 dated 27.10.99,31.1.2000,29.2.2000,27.9.2000)
APPENDIX VIA
ADDITIONAL POWERS DELEGATED TO DG, RSC / VADODARA OVER AND ABOVE THOSE
LISTED AT APPENDIX VI
1) STORES MATTERS.
Item Description of Item /Nature of power Extent of Power to be delegated
No
(i) To call for and accept Advertised tender Upto Rs.15 Lakh subject to tender
procedure being followed
(ii) To call for and accept Limited Tender/Bulletin in Upto Rs.3 lakhs ( WR's bulletin will
normal circumstances be used). For indents of more than
276
Rs.40,000/- , finance concurrence
will be required.
(iii) Issue of Limited Tender in emergency for all items Upto Rs. 1 lakh
covered by rate contract/running contract
(iv) Placement of orders against DGS & D rate contract Upto Rs.15 lakh.
/running contract Senior Professor(Material
Management)/RSC will be Direct
Delivery Officer.
2) Works
(A) Award of contract /acceptance of quotations for works and services other than consultancy works
without inviting tenders.
(i) Value of contract/quotation having SOR items Upto Rs.10,000/-(SAG)
without finance concurrence at the stage of
acceptance of the offer
(ii) Value of contract/quotation having SOR items with Upto Rs.50,000/- (SAG)
finance concurrence at the stage of acceptance of
the offer Upto Rs.40,000/- (JAG)
(iii) Value of contract /quotation having non SOR/NS Upto Rs.50,000/- (SAG)
items without finance concurrence at the stage of
acceptance of the offer Upto Rs.40,000/- (JAG)
(iv) Value of contract /quotation having non SOR/NS Upto Rs. 3 lakh ( SAG)
items with finance concurrence at the stage of
acceptance of the offer Upto Rs.2 lakh ( JAG)
Note for items 2( i) to (iv) - Annual limits as laid down by Board from time to time for Zonal Railways
will apply.
(B) Approval /acceptance of tenders for works other than consultancy works.
(i) Open tender Upto Rs,5 lakh with an annual limit of Rs.15 lakh*
(ii) Limited tenders from Upto Rs.3 lakh with an annual limit of Rs. 10 lakh *
approved listof W.R- BRC divisions.
• These powers ( subject to annual budgetary allotment) are for repairs and maintenance work only
and will not include any item which would otherwise be processed through Works Programme.
3.MISCELLANEOUS MATTERS.
Item Description of Item/Nature of power Extent of power to be delegated
No.
(i) Hiring of transport in connection with conduct Upto Rs. 5000/- per trip but not
of courses exceeding Rs. 10,000/- for any
particular course subject to annual
ceiling of Rs. 2 lakh per annum
(ii) Repairs of motor vehicles Full powers with finance concurrence in

case exceeding Rs.2,000/-
(iii) Repairs and maintenance including entering Full powers subject to following tender
into contract for annual maintenance service procedure and including single tender
for computers, lab equipments and other on authorized dealer subject to extant
office tools plants and equipments orders of the Board.
(iv) Purchase of books, journals and other Full powers with Finance concurrence
publications for library and for distribution as for books costing more than Rs.3,000/-
training material to probationers and officers and jorunals with annual subscription of
277
of various courses more than Rs. 5,000/- subject to
budgetary limits.
(v) Expenditure on ceremonial occasions Upto Rs.5,000/- per occasion subject to
an annual ceiling of Rs. 1 lakh. No
finance concurrence is required.
(vi) Hospitality during visit of dignitaries and Within the ceiling limit prescribed by
eminent and distinguished visitors Board from time to time with an annual
limit of Rs. 40,000/-
(vii) Reimbursement of taxi charges to visiting Reimbursement rates applicable to
lecturers Railway Officers on kilometre basis
based on declaration furnished by
visiting lecturers. Finance concurrence
is not required.
(viii) Sanctioning awards to meritorious officers in Medals, trophies, books, cash awards
training courses upto Rs. 1,000/- in each case. Annual
ceiling of Rs. 15,000/- has been
removed.
(ix) To enter into contract for printing technical Upto Rs. 50,000/- per case with an
literature/college journals/training material annual ceiling of Rs. 2 lakh subject to
certifications by Railway Press that
work cannot be undertaken by them
either due to pressure of work or lack
of suitable facility.
(a) However, in urgency, with
certification at SAG level, concurrence
of finance and acceptance by DG upto
Rs. 10,000/- in each case certification
of Railway press is not required.
(b) For small value printing such as
monthly news letter upto Rs.2,500/- in
each case subject to an annual limit of
Rs. 25,000/-. No concurrence of
finance or certification of Railway press
is required.
(x) To incur expenditure towards presenting Full powers upto annual ceiling of Rs.
mementos to visiting faculty and faculty on 20,000/- without Finance concurrence.
transfer
(xi) Hiring of TV, Video camera, VCR, LCD and Full powers subject to ceiling of Rs.
other projection equipment 25,000/- per annum
(xii) Incurrence of expenditure on eminent guest Rs. 1 lakh per annum with finance
lecturers for air travel subject to existing concurrence.
conditions
(xiii) Grant of cash award to non-gazetted staff Same powers as GMs, in open line
and gazetted faculty officers subject to an annual ceiling of Rs. 1
lakh.
(xiv) Acceptance of resignation of non gazetted Full powers, provided the non-gazetted
staff staff is borne on the cadre of RSC and
RSC is the cadre controlling authority.
Note: powers in respect of

Probationers have already been
delegated vide Board's letter
No.E(Trg.)88(13)/2 dt. 16.12.1988
(xv) In respect of non-gazetted staff borne on the Full powers in all maters as applicable
cadre of RSC to GM/open line Railway provided the
cadre controlling authority is RSC.
278
Note: i) Where not indicated otherwise specifically, prior finance concurrence will be required.
ii) Other items such as grant of leave, tour programme etc. are implicit powers that any controlling
officer will have in respect of officers/staff working under him and hence no delegation is being
separately indicated.
(Authority: Board's letter No.F(X)II-96/PW/7 dated 2.5.2001)
APPENDIX VII
INCENTIVES TO RAILWAY EMPLOYEES FOR ACQUIRING HIGHER QUALIFICATIONS
S.No Department Higher Qualification Amount of

lumpsum
incentive
1 Accounts Deptt. + i) On passing Part-1 or 'A' or Intermediate Rs. 4,000/-
RBSS or pre-final Exam. of ICWA/Institute of
Chartered Accountants of India/Institute of
Chartered Financial Analysts of India
ii) On passing Part-II or 'B' or final Exam of

ICWA/Institute of Chartered Accounts of Rs. 8,000/-
India/Institute of Chartered Financial
Analysts of India
iii) On passing Intermediate Exam of the

Institute of Company Secretaries of India Rs. 2,000/-
iv) On passing Final Exam. of the Institute

of Company Secretaries of India
Rs. 4,000/-
2. All Technical Deptts. i) AMIE Section 'A' in the relevant Rs. 3,000/-
including Stores discipline.
ii) AMIE Section 'B'/Final in the relevant Rs. 5,000/-

discipline.
iii) Degree in Engg. (BE/B.Tech) directly in Rs. 8,000/-

the relevant discipline.
iv) Post Graduate Degree or equivalent in Rs.10,000/-

Engg. in respective discipline
3(A) Stores Deptt . + Stock i) Diploma in Engg. or Studentship course Rs. 4,000/-
verifiers in the in Material Management
Accounts Deptt. ( SMM) of Indian Institute of Material
Management.
ii) Graduate Diploma in Materials Rs. 5,000/-

Management ( GDMM) from Indian
Institute of Material Management
3(B) Stores Deptt. iii) PG Diploma in Material Management Rs. 6,000/-
from Institute/University/Deemed
University etc. recognised by the All India
Council for Technical Education/Govt. of
India
4 Chemical & On passing an examination equivalent to Rs. 8,000/-
Metallurgical a degree in Metallurgy by Chemists in
279
Organisation Railway Laboratories and Research
Assistants doing Metallurgical work if they
were possessing a Degree in Chemistry at
the time of recruitment
5 Personnel Deptt. On acquiring Post Graduate Diploma in Rs. 6,000/-
+RBSS Industrial Relations and /or Personnel
Management/Human Resource
Management/Human Resource
Development conducted by a recognized
University or any other recognized
Institution
6. Traffic Transportation i) Diploma in Marketing and Rs. 4,000/-
and Commercial Business Development
Deptt. ii) Diploma in Transport Economics Rs. 4,000/-
7. General i) Ph.D in the field relevant to the functions Rs. 10,000/-
of the Govt. servant
ii) Diploma or equivalent in Computer Rs. 4,000/-

Science/Computer applications /
Information Technology relevant to the
functions of the Government servant
iii) PG Diploma in Computer Rs. 6,000/-

Science/Computer applications /
Information Technology relevant to the
functions of the Government servant
iv) Degree in Computer Science /Computer Rs. 8,000/-

Applications /Information Technology
relevant to the functions of Govt. servant.
v) Post Graduate Degree in Computer

Science / Computer Applications Rs.10,000/-
/Information Technology relevant to the
functions of Govt. servant
vi) Multi skill diploma in relevant field like:-
Post Graduate Diploma in Public Relations
(a)PR Department Diploma in Financial Rs. 6,000/-

(Gr.A,B&C) Management/Operational Management
(b) All Deptts. (Gr. Diploma in Statistics Rs. 4,000/-

A,B&C)
(c) Gr. C of Statistical Diploma in Marketing & sales Rs. 4,000/-

Deptt. Management
(d) Commercial Deptt. Rs. 4,000/-

( Gr.A,B& C)
(Authority : Board's letter No.E(Trg.) 94(28)/1 DATED 17.4.2000, 21.9.2000 & 27.4.2001)

Circular letter No.P(R)535/II dated 31-12-2001
280
Copy of Board's letter No. E(NG)I-99/PM10/10 dated 8.11.2001 is forwarded for information, guidance
and necessary action. Board's letter dated 4.9.2001 quoted therein was circulated as
S.C.No.226/2001.
Copy of Board's letter No. E(NG)I-99/PM10/10 DATED 8.11.2001 ( RBE No.223/2001)
CORRIGENDUM
Sub: Filling up of the posts of Chief Laboratory Superintendent

in scale Rs.7450-11500 in Medical Department.
Ref: Board's letter No.E(NG)I-99/PM10/10 dated 4.9.2001 ( RBE No.182/2001)

…
The letter of even number dated " 6.7.2001" mentioned in the first line of para 1 of the above
mentioned letter may be corrected to read as dated "6.7.2000".

Circular letter No.P(R)436/IREM/IV dated 19 -12-2001
Copy of Board's letter No.E(NG)II/2001/RR-1/20 dated 12.11.2001 is forwarded for

information, guidance and necessary action. Board's letters dated 17.8.98, 13.7.99, 6-7-2000, and 4-
9-2001 quoted therein were circulated as S.C.Nos. 227/98, 199/99, 200/99, 158/2000 and 226/2001,
respectively.
Copy of Board's letter No.E(NG)II/2001/RR-1/20 dated 12.11.2001 (RBE No.225/2001)
Sub: Amendment to IREM - Recruitment of Laboratory staff

in Medical Department.
…..
The Ministry of Railways have decided that para 165 of the Indian Railway
Establishment Manual, Vol.I (1989 Edition) may be amended as per Advance Correction Slip No.128
enclosed.
INDIAN RAILWAY ESTABLISHMENT MANUAL VOL.I (1989 EDITION)
Chapter-I, Section-B,Subsection-III - Recruitment and Training
Advance Correction Slip No.128
Substitute the following for the existing para-165:-
"165 (1) The posts of Lab Assistant Grade-II in the pay scale Rs.3200-4900 will be filled as under:
(i) 50% by direct recruitment through Railway Recruitment Boards; and
(ii) 50% by promotion by selection from Lab Attendants with the same qualifications as
laid down for direct recruitment, shortfall, if any, being added to direct recruitment
quota at (i) above.
(2) Qualifications for direct recruitment are as under:
(i) Educational: Matriculation with Science, plus Diploma in Medical Lab

Technology (DMLT)
(ii) Age 18 to 30 years
281
(3) Channel of promotion/posts in higher grade:- The following higher grade posts are
available in this category in the normal channel of promotion:-
Lab Assistant-I (Rs.4000-6000) By non-selection from amongst Lab Assistant

Grade-II with the qualification of Matriculation with
Science plus DMLT.
Lab Technician/Asst. Chemist By non-selection from amongst Lab Assistant

Grade-I with the qualification of Matriculation with
(Rs.4500-7000) Science plus DMLT.
(Authority: Board's letter No.PC-V/98/I/11/18(Pt) dated 17.08.98 and PC-V/97/I/11/25(1) dated

13.7.99).
Note(i) Persons in service as on 1.8.98 recruited in grade Rs.3200-4900 as Lab.Asst. with the then
existing qualification of Matriculation with Science plus Diploma in Laboratory Technicians Course will
continue to be considered eligible for promotion to the next higher post of Lab.Asst. I in Grade
Rs.4000-6000 and then to the post of Lab Technician/Asst. Chemist in grade Rs.4500-7000 in their
turn on seniority-cum-suitability basis.
(Authority: Board's letter No.PC-V/97/I/11/25(2) dated 13.07.1999).
(iii) Persons in service as on 1.8.98, who have entered the grade Rs.3200-4900
as Lab. Asstt. in grade Rs.3200-4900 with the then
existing qualification of Matriculation with Science with or without one year's experience in
Pathological or Biochemical Laboratory will also continue to be considered eligible for promotion to
grades Rs.4000-6000 and Rs.4500-7000 after they have completed 10 years in each grade viz.
Rs.3200-4900 and Rs.4000-6000.
(Authority: Board's letter No.PC-V/97/I/11/25(2) dated 13.07.1999).
(4) The posts in the next higher grade of Lab Supdt-III/Chemist in the pay scale Rs.5000-
8000 will be filled as under:
(i) By Direct Recruitment through Railway Recruitment Boards with the following
qualifications:
(a) Educational: B.Sc., with Bio-chemistry/Micro Biology/Life Science or

equivalent plus Diploma in Medical Lab Technology (DMLT) or equivalent or
B.Sc. in Medical Technology (Laboratory) from recognised institutions.
(b) Age: Between 18 and 30 years.
(ii) By promotion with the following qualifications:
(a) Serving staff in the Medical Department fulfilling the qualification prescribed
for direct recruitment as at (4)(i)(a) above are eligible for being considered for
promotion as Lab.Supdt.III/Chemist in scale Rs.5000-8000 by a duly
constituted Selection Board in accordance with the prescribed procedure.
(b) The staff working as Lab Technician/Assistant Chemist in the pay in scale Rs.4500-
7000 and possessing the qualification of Matriculation with Science plus Diploma in Medical Lab
Technology (DMLT) with five years service in grade will also be eligible for promotion by selection; the
professional competence being assessed by a trade test at the time of selection.
282
Note (i)Direct Recruitment beyond the prescribed quota is to be resorted to, to the extent serving staff
with requisite qualification as above are not available/suitable.
(ii) Persons in service as on 1.8.98 with the then existing qualification of Matriculation
with Science plus Diploma in Laboratory Technician's course and five years service as Lab
Technician/Asst. Chemist in grade Rs.4500-7000 will also continue to be eligible for promotion by
selection as Lab Supdt. Gr.III/Chemist in the pay scale Rs.5000-8000.
(Authority: Board's letter No.PC-V/97/1/11 25(2) dated 13.7.99).
(5) Channel of promotion/higher grade posts:- The following higher grade posts are available
to this category of staff.
I. Lab Supdt Gr.II (Rs.5500- (i) By non-selection from Lab.Supdt.Gr.III in the pay scale
9000) Rs.5000-8000 with five years service in the grade and the
qualification of:
(a) B.Sc. with Bio-Chemistry/Micro-Biology/Life-Sciences or

equivalent plus Diploma in Medical Lab Technology(DMLT)
or equivalent OR
(b) B.Sc. in Medical Technology(Laboratory) OR
(c) Existing Staff in service as on 1.8.98 having the

qualification of B.Sc. with Chemistry with at least one year's
training in Public Health Laboratory.
(Authority: Railway Board's letter No.PC-V/97/1/11/25(2) dated

13.7.99).
(ii) Lab Supdt Gr.III with qualification of Matriculation with Science

plus DMLT and seven years service in grade may also be
considered eligible
(Authority:Railway Board's letter No.E(NG)I-99/PM10/10 dated

6.7.2000)
II.Lab Supdt. Gr.I (Rs.6500- (i) By Selection from amongst Lab Supdt.Gr.II(Rs.5500-9000) who
10500) have entered the grade with qualification as at (a) or (b) or (c) of
I(i) above.
(ii) Lab Supdt Gr.II promoted as such with relaxed qualification of

Matriculation with Science plus DMLT as at I(ii) above may also
be considered eligible after they have completed five years
service in the grade
(Authority: Railway Board's letter No.E[NG]I-99/PM10/10 dated

6.7.2000).
II. Chief Lab Supdt (Rs.7450- (i) By non-selection from amongst Lab Superintendent Grade I
11500) (Rs.6500-10500) who have entered the grade with qualification
as at II(i) above.
(ii) Lab Supdt.Gr.I promoted as such with relaxed qualification of

Matriculation with science plus DMLT as at II(ii) above may also
be considered eligible, after they have completed four years
service in the grade and subjected to their passing a suitability
test comprising a written test and scrutiny of record of service
283
(Service record and Confidential reports).
(Authority: Railway Board's letter No.E(NG)I-99/PM 10/10 dated

4.9.2001).
SERIAL CIRCULAR NO.261 /2001

Circular letter No. P(R)359/IV dated 21-12-2001
Copy of Board's letter No. E(NG)I/97/IC 2/4 dt. 12.11.2001 is forwarded for
information, guidance and necessary action. Board’s letters dated 14.5.66,10.3.72, & 29.5.89 quoted
therein were circulated as S.C.Nos. 68/68, 94/72 & 111/89, respectively.
Copy of Board's letter No. E(NG)I/97/IC 2/4 dt. 12.11.2001(RBE No.227/2001) S.C.No.5 to
MC No.46.
Sub: Incentive for acquiring higher Scientific/Accounts/Technical

Qualifications.
…
As the Railways are aware, it was clarified vide Board's letter No.E(NG)I/89/IC2/1(Pt.) 4.9.90 that the
instructions contained in Board's letter No.E(NG)I/89/IC2/1 dated 29.5.89 were effective from 29.5.89
and the cases occurring between 30.6.88 and 29.5.89 would be governed by the earlier incentive
scheme as envisaged under Board's letter No.E(NG)/64/RC1/25 dated 14.5.66 read with their letter
No.E(NG)II/72/IC2/1 dated 10.3.72.
2. The Central Administrative Tribunal,Madras in its judgment dated 28.1.92 in OA No.1013/90

filed by Shri P.M.Babu and Others have quashed the clarification contained in Board's letter
dated 4.9.90 referred to above and held inter-alia that "the order dated 29.5.89 continued the
1966 scheme and had necessarily to be given effect to from 1.7.88, if the words in the letter
dated 29.5.89 have to be plainly and reasonably interpreted." The SLP filed against the said
judgment in the Supreme Court has also been dismissed.
3. The matter has been considered by the Ministry of Railways in the light of the above
development and it has been decided that the instructions contained in Board's letter
No.E(NG)I/87/IC2/1 dt. 29.5.89 may be given effect to from 1.7.88. The cases of employees
who acquired the specified qualifications during the period from 1.7.88 to 28.5.89 may also be
decided accordingly.
Circular letter No. P(R) 473/IV dated 31-12-2001
Copy of Board's letters No. E(W)92/PS 5-3/1 dated 31-10-01 & 15-11-01 are
forwarded for information, guidance and necessary action.
Copy of Board's letter No. E(W)92/PS 5-3/1 dated 31-10-01
Sub: Levy of Safety Surcharge on passenger fare.

Ref: Board’s letter No. TC II/2910/2001/Safety
Surcharge dated 4-09-2001.
***
Pursuant to announcement by Minister of Railways in Lok Sabha on 29-8-2001
regarding levy of Safety Surcharge on passenger fare with effect from 1-10-2001, instructions were
284
issued to Zonal Railways vide Board’s letter referred to above to levy Safety Surcharge for different
classes of travel at different rates prescribed therein.
The question of levy of Safety Surcharge on passes /PTO issued to Railway

Servants/individuals under the provisions of Railway Servants (Pass) Rules, 1986 has been
considered by Board and it has been decided that no Safety Surcharge shall be levied on
Passes/PTO as well as on Complimentary Passes.
In so far as journeys performed by M.Ps / former M.P.s and by Freedom Fighters for
which the debits are to be raised on the Lok / Rajya Sabha and the Ministry of Home Affairs
respectively, action will be taken by the Ministry of Railways to include the element of the Safety
Surcharge in the reimbursement claims.
---------------------------------------------------------------------------------------------------
Copy of Board's letter No. E(W)92/PS 5-3/1 dated 15-11-01
Sub: Levy of Safety surcharge on passenger fare.
In continuation to Board's letter of even number dated 31-10-2001, this is to clarify

that all kinds of passes, including RCP and CST (Suburban Pass) issued to Railway employees shall
be outside the purview of surcharge.

Circular letter No.P(R)23/V dated 19-12-2001
Copy of Board's letter No.F(E)/Spl.2001/Adv.3/8 dated 31.10.01 is forwarded for

Copy of Board's letter No.F(E)/Spl.2001/Adv 3/8 dated 31.10.01
Sub:Grant of House Building Advance for repayment of

Loan - Government/Non-Government Source.
….
A question had arisen whether loan taken by the Government servant from Sources
like Nationalised Bank/LIC/HDFC etc. is to be treated as loan from a Government source or from a
Non-government source.
In this connection it is to advise that a clarification has been obtained from Ministry of
Urban Development who has advised that above-mentioned Finance Institutions are treated as non-
Govt. sources for the purpose of repayment of loan.
This disposes of RCF/Kapurthala's letter No.47-E/RCF/HBA/Policy dated 30.7.2001.

Circular letter No.P(R)438/CHS dated -12-2001
Copy of Board's letter No. 99/H/6-4/Policy dated 8-11-01 is forwarded for information,
Copy of Board's letter No. 99/H/6-4/Policy dated 8-11-01
Sub: Delegation of powers – Referral of Railway beneficiaries

to Non- railway medical institutions for special investigations.
***
1. In partial modification of para 601(2) (d) of IRMM, 2000, it has been decided that
powers for referral / reimbursement are redelegated to MD/CMS /MS for special
285
investigations upto Rs.1000/- in each case done in Govt. / recognised hospitals or in
any hospitals, in case the requisite facilities are not available in nearby Govt.
recognised hospital.
2. Special investigation may include Pathological, Bacteriological and similar tests, USG,
endoscopic examinations, FNAC etc., costing upto a maximum of Rs.1000/- each.
3. This power will be exercised by MD/ CMS/ MS in consultation with two senior doctors
(one Pathologist and the other from Surgical or Medical specialty or by the last two
when a pathologist is not available) and the proceedings of the opinion, justification
and sanction recorded in the bed head/ OPD ticket of the patient before the test is
recommended.
4. It should be ensured that only special investigation facilities, which are not available in
the Railway hospital are referred and not the routine ones.
5. Investigations costing more than Rs.1000/- each will continue to be decided by Chief
Medical Director of the Railway Ministry of Railways, wherever necessary as per
above para of IRMM, 2000.
6. The above has the sanction of the President and issues with concurrence of the
Finance Directorate of the Ministry of Railways.

Circular letter No.P(R)673/I dated 27-12-2001
Copy of Board's letter No. E(MPP)/2000/19/1/P/Meditation dated 23.11.2001 is forwarded for

Copy of Board's letter No. E(MPP)/2000/19/1/P/Meditation dated 23.11.2001 (RBE No.231/2001)
Sub: Introducing Yoga training in Railway Training Centres.

…
1.0 With a view to introduce Yoga in the training centres on priority in view of Recommendation
No.5.7 of the Railway Safety Review Committee-98 (Part-I), it has been decided that yoga and
meditation lessons be imparted to trainees in Railway Training Centres.
3.0 Accordingly, Board has approved to introduce yoga on experimental basis for one year and
the following action may be initiated by the Railways to introduce Yoga training in the training
centres
(c) all the training centres catering to safety categories may arrange yoga classes by engaging
local agencies. Honorarium upto Rs.250/- p.m would be payable to the instructor for this
purpose.
(d) all training centres including those catering to safety categories may purchase a 30 minute
audio cassette at an approximate cost of Rs.75/- per cassette. For this purpose number of
such packages are available one of them being a 30 minutes audio cassette called " YOG
NIDRA" brought out by the Bihar School of Yoga, Munger ( Bihar).
(e) Railways will have to make necessary budgetary provision to the training centre to meet the
expenditure incurred on engaging Instructor and for purchase of cassettes as explained
above.
4.0 The above instructions may be implemented immediately.

5.0 This issues with the concurrence of the Finance Directorate of the Ministry of Railways.
286
Circular letter No.P(R)268/ dated 18 -12-2001
Copy of Board's letter No. E(NG)II/2001 RC-1-ER/5. dated 21.11.2001 is forwarded

for information, guidance and necessary action. Board’s letter dated 3-2-81 quoted therein was
circulated under letter No. P[SC]268/I/Vol.II dated 18-2-81.
Copy of Board's letter No. E(NG)II/2001 RC-1-ER/5. dated 21.11.2001 [RBE.No. 224/2001] SC No. 51
TO MC 16.
Sub : Appointment on compassionate grounds –

Divorced/ widowed daughter.
***
Please refer to the instructions contained in para 2 of Board’s letter No.
E(NG)III/78/RC-1/1 dated 3-2-81, regarding the procedure to be followed for appointments on
compassionate ground.
2. After due consideration, the Board have decided that the cases of dependent
divorced/widowed daughter should also be considered for appointment on compassionate ground,
as in the case of married daughters. Such cases are to be considered in terms of para 2 of
Board’s letter cited above. Such applicant should have been wholly dependent on the ex-employee at
the time of the latter’s death/medical invalidation.
3. The order will be effective prospectively from the date of issue of instructions. Past
cases need not be reopened.

Circular letter No. P(R)227/XII dated 18-12-2001
Copy of Board's letter No. E(D&A)2001 RG6-29 dated 31.10.2001 is forwarded for
Copy of Board's letter No. E(D&A)2001 RG6-29 dated 31.10.2001 [RBE.No.215/2001]
( To be published in Part-II Section 3 Sub-section (i) of the Gazette of India )
Government of India
Ministry of Railways
Railway Board
RBE No. 215/2001
New Delhi, the 31st October, 2001
Notification
G.S.R. _______________________ In exercise of the powers conferred by the

proviso to article 309 of the Constitution, the President hereby makes the following rules further to
amend the Railway Servants (Discipline and Appeal) Rules,
1968, namely:-
1. (1) These rules may be called the Railway Servants (Discipline And Appeal)
( Amendment) Rules, 2001.
(2) They shall come into force on the date of their publication in the
Official Gazette.
287
2. In the Railway Servants (Discipline and Appeal ) Rules, 1968, in rule 6, in the second proviso,
after the words, “persons found guilty of”, the following words shall be inserted namely:-
“possessing assets disproportionate to known sources of income

or found guilty of”.
Sd/-
(R.K. SINGH)
SECRETARY/RAILWAY BOARD
(No. E[D&A]2001 RG6-29)

Foot Note: Principal Rules were published in the Gazette of India vide notification
No. E[D&A]66 RG6-9 dated 22-8-1968 vide S.O. 3181 dated 14-9-68
subsequently amended by ______________.
S.No Notification Date Published in the Gazette

of India Pt.II Section Sub-
section (i)
S.O. No Date
1. E[D&A]66 RG6-9 10-04-69 1531 24-06-69
2. E[D&A]67 RG6-13 07-04-71 1925 08-05-71
3. E[D&A]70 RG6-63 09-06-71 2501 03-07-71
4. E[D&A]70 RG 6-60 19-10-71 5078 06.11.71
5. E[D&A]70 RG 6-41 21-10-71 4050 30.10.71
6. E(D&A)70 RG 6-43 12-11-71 5264 04.12.71
7. E[D&A]70 RG6-52 25.03.72 9467 08.04.72
8. E(D&A)70 RG 6-69 17.11.72 3918 25.11.72
9. E(D&A)69 RG 6-60 05.02.73 -- --
10. E(D&A)71 RG 6-60 13.07.73 2897 06.10.73
11. E(D&A)75 RG 6-35 05.04.77 1413 04.05.77
12. E(D&A)77 RG 6-46 07.07.78 2193 29.07.78
13. E(D&A)78 RG 6-54 29.11.78 0364 23.12.78
14. E(D&A)77 RG 6-30 07.04.78 --- ---
15. E(D&A)79 RG 6-26 17.08.79 3057 08.09.79
16. E(D&A)79 RG 6-12 25.10.79 3777 17.11.79
17. E(D&A)78 RG 6-61 22.11.79 --- ---
18. E(D&A)79 RG 6-39 31.12.79 0143 19.01.80
19. E(D&A)78 RG 6-11 06.02.80 0441 23.02.80
20. E(D&A)81 RG 6-72 31.08.82 --- ---
21. E(D&A)81RG 6-63 10.08.83 GSR/982 17.12.83
22. E(D&A)81 RG 6-54 31.05.84 GSR/632 23.06.84
23. E(D&A)82 RG 6-29 30.03.85 1822 27.04.85
24. E(D&A)83 RG 6-45 13.06.85 5667 06.07.85
25. E(D&A)80 RG 6-25 20.01.86 GSR/667 22.02.86
26. E(D&A)85 RG 6-16 20.03.87 GSR/241 04.04.87
27. E(D&A)83 RG 6-14 28.08.87 GSR/708 19.09.87
28. E(D&A)83 RG 6-47 26.10.87 GSR/869 21.11.87
29. E(D&A)87 RG 6-146 10.05.88 GSR/420 21.05.88
30. E(D&A)88 RG 6-43 12.08.88 GSR/759 17.09.88
31. E(D&A)84 RG 6-44 20.10.89 GSR/850 11.11.89
32. E(D&A)88 RG 6-38 16.11.89 GSR/900 02.12.89
33. E(D&A)84 RG 6-44 22.11.90 ---- ----
34. E(D&A)90 RG 6-112 16.11.90 GSR/723 11.12.90
35. E(D&A)91 RG 6-42 08.06.91 --- ---
36. E(D&A)90 RG 6-117 19.09.91 GSR/568 05.10.91
37. E(D&A)89 RG 6-80 20.01.92 GSR/86 22.02.92
38 E(D&A)90 RG 6-112 22.10.92 --- -----
288
39. E(D&A)92 RG 6-148 09.11.92 --- -----
40. E(D&A)92 RG 6-166 11.01.93 GSR/63 30.01.93
41. E(D&A)93 RG 6-94 23.06.94 GSR/327 16.07.94
42. E(D&A)95 RG 6-68 13.08.97 GSR/422 27.12.97
43. E(D&A)92 RG 6-151 06.11.97 GSR/106 06.06.98
44. E(D&A)94 RG 6-10 16.02.99 ---- ----
45. E(D&A)98 RG 6-42 11.10.99 ---- ----

Circular letter No.P(R)438/CHS/II dated 18 -12-2001
Copy of Board's letter No.2000/H/28/1/RELHS dated 23.11.2001 is forwarded for

information, guidance and necessary action. Board's letters dated 23.10.97, 17.5.99, 27.12.99 and
04.05.2001 quoted therein were circulated as S.C.Nos. 195/97, 120/99, 4/2000 and 96/2001,
respectively.
Copy of Board's letter No.2000/H/28/1/RELHS dated 23.11.2001
Sub: Retired Employees Liberalised Health Scheme.

Ref: Board's letter of even No.dated 4.5.2001.
…..
In supersession of Board's letter No.2000/H/28/1/RELHS dated 4.5.2001 it has been
decided that all pre October 97 retirees who have not yet joined the RELHS'97, may be permitted to
join the RELHS'97 scheme by 31.3.2002 as a last chance. This also applies to the spouse of railway
employees who died in harness. This may be given wide publicity through advertisement in
news papers.
All other terms and conditions contained in Board's letter No.97/H/28/1 dated
23.10.97 and subsequent orders No.97/H/28/1 dated 17.5.99 and 27/29.12.99 will remain unaltered.
DA: Advance Correction Slip to Para 612 of IRMM '2000
S.No:9/Health/2001
ADVANCE CORRECTION SLIP TO PARA 612 OF IRMM' 2000
Para 612(A) "RELHS" 1997
Sub para (b) & (c) of Para 612-(A)(5) may be corrected to read as under:
(b) & (c) "All pre October '97 retirees who have not yet joined the RELHS'97 are permitted to join the
RELHS'97 scheme upto 31.3.2002. This also applies to the spouse of railway employees who have
died in harness."
(Authority Board's letter No.2000/H/28/1(RELHS) dated 23.11.2001).

Circular letter No.P(R)676 dated 19-12-2001
289
Copy of Board's letter No.E(NG)I-2001/TR/16 dated 21.11.2001 is forwarded for
Copy of Board's letter No.E(NG)I-2001/TR/16 dated 21.11.2001 (RBE No.229/2001) (SC No.15 to MC
No.24)
Sub: Procedure for preventing fraudulent transfers - Question regarding.

…..
The question of laying down the procedure to prevent fraudulent transfers has been
considered by the Ministry of Railways. It has been decided that the Railways should follow the
following guidelines while processing the transfers of Railway employees from one
Unit/Division/Railway to another Unit/Division/Railway:
(i) The application containing all the necessary details should be made in as many
copies as the levels/offices through which the application has to passthrough
including the Unit/Division/Railway to which the transfer is sought for.
(ii) All the copies should have a recent passport size photograph of the employee firmly
affixed/pasted on the top right hand corner of the application.
(iii) The application should be accompanied by an additional identical passport size

photograph which may be affixed/pasted similarly on the Memorandum/Order sparing the employee
for transfer as and when issued.
(iv) The immediate Supervisor/Officer of the employee concerned before forwarding the
application for further necessary action should attest the photograph affixed on each
copy of the application in such a manner that the signature and the rubber stamp
below that appear partially on the photograph and partially on the paper outside the
photograph.
(v) The rubber stamp should clearly indicate the name and designation of the
Supervisor/Officer attesting and forwarding the application.
(vi) Each level/Office will retain a copy of the application complete in all respects as per
details mentioned above before forwarding the same to the higher authority or Unit to
which the transfer has been sought for, as the case may be.
(vii) The application should be registered and appropriate priority number allotted as per
extant procedure and the employee advised of the same.
(viii) After the request for transfer has been accepted and necessary orders issued by
the competent authority, Memorandum/Order sparing the employee should have the
photograph of the employee (received from him at the time he made the request
initially) pasted on it duly attested in the manner indicated in (iv) above. The
Memorandum/Order should also have the signature of the transferred employee and
his left thumb impression both of which should be duly attested by the officer signing
the Memorandum/Order with his name and designation appearing below the
signature.
(ix) When the transferred employee presents himself in the new unit with the original
Memo sparing him for transfer, necessary details like his photograph, signature etc.
should be carefully matched before he is allowed to join. If, in any case, the details
match prima-facie but still reasonable doubt persists and
consultation/enquiry/verification of genuineness is warranted with the
Railway/Division/Unit from which the employee has been transferred, the same can
be done as soon as possible but within a month of his joining.
290
(x) All communications regarding transfer should be signed by a Gazetted Personnel
Officer with his name and designation appearing below the signature.
(xi) The LPC should be issued immediately and signed by a Gazetted Accounts Officer
with his name and designation appearing below the signature.
(xii) LPC should be sent under a covering letter to the new unit to which the employee
has been transferred through special messenger as far as possible whose identity
should be established and noted at the time of accepting the document.
(xiii) The Service Book of the employee concerned duly completed should also be sent to
the new Unit in the same manner as in (xii) above.
The above procedure will apply mutatis mutandis to all transfers including transfers on
administrative ground.

Copy of Board's letter No. 99/E(RRB)/25/11 dated 27.11.2001 is forwarded for information,
guidance and necessary action . Board's letters dated 21.9.2000 and 29.12.2000 quoted therein were
circulated as S.C.No. 204/2001 and 21.2001, respectively. The division-wise requirements as on 31-
12-2001 may be furnished to the respective cadre controlling officers in this office ON TOP
PRIORITY, who will then consolidate the department-wise requirement and furnish the same to the
undersigned for onward transmission to the Railway Board.
Copy of Board's letter No.99/E(RRB)25/11 dated 27.11.2001 (RBE No.230/2001) RRCB 7/2001.
Sub: Recruitment to Group 'D' posts.
Ref: Board's letter of even number dated 21.9.2000 and letter

No.E(NG)II/2000/RR-1/85 dated 29.12.2000.
-------
In supersession of the instructions issued vide Board's letters mentioned above for recruitment of
Group ‘D' posts to be done by the Railways themselves, the Ministry of Railways have decided that
recruitment to all Group 'D' posts will henceforth be done through Railway Recruitment Boards
(RRBs).
2. It is clarified that wherever action for such recruitment has already been initiated through issue of
employment notice, the recruitment shall be completed by the Railway(s)/Production Unit(s)
themselves. However, for the employment notices to be issued in future for Group 'D' posts, the
recruitment will be done by the RRBs, as notified for each Railway/PU in Annexure-I.
Railways should also initiate and complete
action for identifying an SG/JAG officer, an Assistant Officer, along with required complement of
Group 'C' and "D" staff in consultation with Chairman of the nodal RRB from its own resources after
taking into account the staff which can be spared by nodal or participating RRB(s), for recruitment of
Group 'D' staff for that Railway.
3. The existing procedure for appointments on compassionate ground, appointments against special
quotas (like sports quota, cultural quota, physically handicapped quota etc.) shall continue to be in
force.
4. Detailed guidelines for recruitment to Group ‘D' posts are enclosed in Annexure-II.
291
5. As recruitment to Group 'D' posts is now to be done at an interval of 2 years, all Railways/PUs
may advise immediately their Division-wise requirements as on 31.12.2001, to enable Board's
office to make an assessment of likely recruitment for the next 2 years.
ANNEXURE-I
Nodal RRBs indicating Divisions/Production Units catered by them for recruitment to Group'
D' categories of staff.
Railway Division/Production Units Nodal/Participating RRBs
Central H.Q.Office, Mumbai, Bhusawal, Nagpur & Sholapur. MUMBAI
Bhopal, Jabalpur & Jhansi Bhopal
Western Ratlam, Kota, Jaipur & Ajmer AJMER
Vadodara, Rajkot & Bhavnagar. Ahmedabad
H.Q.Office & Mumbai Mumbai

Northern Allahabad, Lucknow, Moradabad & DLW Allhabad
H.Q.Office, Delhi and Ambala Divisions, DCW (only for Chandigarh
Ex.Servicement)& RCF.
Ferozpur, RCF & DCW Jammu
Jodhpur & Bikaner Ajmer
Eastern Moghalsarai, Dhanbad & Danapur Patna
H.Q.Office, Howrah, Asansol, Sealdah, Metro Rly. & CLW. Kolkata
Malda. Malda
Southern H.Q.Office, Madurai, Chennai, Tiruchirapalli & ICF Chennai
Bangalore, Mysore & W&AP Bangalore
Palghat & Trivandrum Trivandrum
North Samastipur & Sonepure Muzaffarpur
Eastern H.Q.Office, Varanasi, Lucknow & Izatnagar Gorakhpur
Northeast H.Q.Office, Alipurduar, Lumding & Tinsukia Guwahati
Frontier Katihar (except D.H.Railway Section) Patna
D.H.Railway Section of Katihar Malda
South H.Q.Office, Andra & Kharaagpur Kolkata
Eastern Khurda Road, Waltair & Chakradharpur Bhubaneshwar
Bilaspur & Nagpur Bhopal
South Central H.Q.Office, Secunderabad, Hyderabad, Vijayawada & Guntakal. Secunderabad
Hubli
Bangalore
Eastern Dhanbad, Danapur & Mughalsarai Ranchi.
S.E. Chakradharpur
N.F. Katihar
(For ST Quota
Vacancies
only)
ANNEXURE-II
GUIDELINES FOR RECRUITMENT OF GROUP'D' CATEGORIES OF STAFF THROUGH RRBs
Recruitment Unit.
1. The Unit of recruitment will be a Division/Workshop/Production Unit and requirement of all

departments within the unit and for all categories as well, will be clubbed together for the purpose
of Group'D' recruitment. As many recruitment units as possible may be clubbed together for a
recruitment on each Railway, so as to ensure recruitment of required number of candidates within
a reasonable amount of expenditure.
292
2. Recruitment will be made Railway-wise so that same candidates need not have to apply to all
RRBs in that Region time and again, resulting in unnecessary large number of applications. The
Production Unit(s) in the geographical jurisdiction of a Railway may also has be catered to, by the
same nodal RRB. As far as possible, their indent may be clubbed with the indent of the Zonal
Railway.
Nomination of Nodal RRB(s)
3. For each Railway, one of the RRBs situated in that Railway, has been nominated by the Board as
Nodal RRB for carrying out the selection process in co-ordination with other RRBs serving that
Railway. A list of these Nodal RRBs indicating the Divisions/Production Units catered for by them,
is enclosed as ANNEXURE-I
4. Candidates may apply to any of the RRBs mentioned in the vacancy advertisement serving that
Railway; the advertisement shall be issued by the Nodal RRB and the examination shall be
arranged depending on requirements as considered by the Nodal RRB in co-ordination with the
participating RRBs.
Infrastructure of Nodal RRB
5. Temporary infrastructure will be created in the Nodal RRB, for Group D recruitment, by deputing
officers and staff from the Zonal Railway for which recruitment is to be done. This shall comprise
one SG/JAG officer, one assistant officer, along with sufficient number of Group'C'/Group'D' staff
from its own resources after taking into account the staff which can be spared by nodal or
participating RRB(s) for this activity.
Periodicity of Recruitment
6. Recruitment should be done at intervals of approximately two years.
7. The vacancies may be counted as on 30th of June or 31st of December of each year and the
anticipated vacancies to be added will be for the period of next two years, duly taking into account
the reservation rules.
Eligibility Criteria
8. The educational qualification for recruitment to all Group'D' categories in the Railways shall be
Class VIII passed, as stipulated in Railway Board's letter No.E(NG)II/98/RR-1/107 dated 44.12.98.
9. The age for recruitment should be as per extant instructions with relaxations for specified
categories as admissible under specific orders issued by the Railway Board from time to time.
Board's approval before placing of Indent
10. Existing directives for obtaining Board's prior approval for filling up Group'D vacancies through
open market recruitment will continue to apply.
Employment Notice
11. Advertisements shall be issued by the nodal RRB only, on behalf of all the concerned RRBs.
Candidates may give a choice of RRB from amongst the RRBs mentioned in the notice. They
shall be allotted examination centres in the geographical area of the RRB of choice.
12. Employment notice should be advertised in Rozgar Samachar/Employment News giving full
details regarding:-
• Recruitment Unit
293
• Posts for which recruitment is to be conducted, along with reservation details.
• Age limits, including relaxation provisions
• Pay scales and minimum emoluments expected at the beginning of employment
• Candidates may also indicate in their applications, division/unit of posting and the category of
posts, in order of preference according to their choice.
• Examination Fees
• Mode of application
• Closing date for submission of application
• Choice of language for question paper (Hindi or English)
• Physical Efficiency Test standards
• Medical test standards
• Railways' right to hold additional/supplementary examinations or re-examination for all or some of
the candidates
• Any other relevant information.
-4-
13. Brief indicating advertisement will be given in at least two local newspapers for wider coverage.
The indicative advertisement will draw attention to the detailed employment notice published in
Rozgar Samachar/Employment News. In addition, the employment notice will be sent to the
nearby employment exchanges and recognised associations of Scheduled Castes and Scheduled
Tribes. The notice should also be sent to Special Employment Exchanges and the Vocational
Rehabilitation Centres in the case of posts reserved for ex-servicemen. Copies of these notices
should also be exhibited on Notice Boards outside Railway offices etc. situated in the area of
recruitment.
Examination Fees
14. Candidates should apply on plain paper, as per format indicated in employment notice. Fees may
be charged (including postal charges) @ Rs.40/- per candidate. However, SC/ST candidates will
not pay any fee, except Rs.10/- towards postal charges.
Pre-examination procedure
15. The RRB shall have the right to reject any application. However, the reasons for rejection would
have to be recorded on the application.
16. There shall not be any discrimination on ground of gender.
17. Name, father's name, address, and community of each candidate should be entered in a computer
database along with any other information considered relevant. Either the Railway's own
computers may be used for this purpose or an outside computer agency can be engaged, if
required.
18. Roll Numbers may be generated on the computer and call letters should also be generated
through the computers. The call letters should be posted under certificate of posting, at least one
month before the date of examination.
19. 'Instructions to Candidates', containing detailed guidelines on how to fill the answers, roll number
etc. and a sample OMR (Optical Mark Reader) answer sheet printed on plain paper, should be
enclosed with the call letter.
Procedure for Recruitment
20. Candidates may be selected for recruitment through a written test Question paper for the written
examination shall be based on Class VIII standard. However, no question shall be asked for
checking proficiency in language. Question paper should be entirely of the objective type.
Question papers shall be printed in Hindi and English.
294
21. Answer scripts shall be readable on Optical Mark Readers (OMR) and evaluation of answer
scripts shall be on computers.
22. Minimum pass marks will be 35% fir General candidates and 25% for SC/ST and OBC
candidates. In order to eliminate the advantage of guesswork, one mark may be deducted for
three wrong answers (assuming choice of answers in objective type question papers is four in
each question).
23. Results of the written examination should be tabulated in order of merit of candidates, keeping in
view the requirements of community reservations.
24. Applications of all candidates likely to be called for Physical Efficiency Test (PET) should be
scrutinized carefully, for checking their eligibility. The names of ineligible candidates should be
struck out before publication of list of candidates qualifying for PET in Rozgar
Samachar/Employment News. Simultaneously, written intimation should also be sent to these
candidates as per extant rules.
25. Candidates shall be called for Physical Efficiency Test to assess their physical fitness for the post
according to their merit position and the number of vacancies to be filled. It will only be qualifying
test. Merit lists, for the purpose of empanelment, shall be prepared after receipt of complete
results of PET from the Railways
26. Physical Efficiency Test standards shall be prescribed, having regard to the nature of duties
involved for the posts advertised for recruitment. However, the Physical Efficiency Test shall be
the same for all categories for which a common selection is conducted.
27. Physical Efficiency Test may be supervised by a committee of three railway officers, who will be
nominated by General Manager. One of these officers will be nominated as the Convener. At
least one of these three should be a medical officer. List of candidates qualifying in the Physical
Efficiency Test will be displayed on the notice board after finalization of the result of that day. The
officers conducting the Physical Efficiency Test shall advise the result of the test to the Nodal
RRB immediately after completing the tests.
28. The existing provision of verification of the original educational/caste certificate(s) and other
relevant documents of the candidates as mentioned in para 6 of Board's letter No.99/E(RRB)25/2
dated 18.3.99 will be applicable.
29. Nodal RRB shall prepare a select list, in order of merit, for all candidates who qualify for
empanelment, after their being declared suitable in Physical Efficiency Test. The Nodal RRB shall
prepare individual panels for individual posts after taking into account the merit position and
preferences of individual candidates.
Currency of Panel
30. The currency of the panel shall be for a period of two years from the date of publication. General
Manager may exercise his authority to extend the life of panel by one year in case the panel is not
exhausted within two years.
31. Railway may appoint candidates from the same select list within two years for replacement of
candidates who may fail to join, those who may fail in medical examination and also in lieu of
candidates who may leave the job within two years. In addition, any additional unforeseen
vacancies may also be filled up, with the personal approval of General Manager, by picking up
additional candidates, in order of merit, from the available select list within two years.
General
32. Any other specific instructions, issued by Railway Board, not covered in these guidelines will
continue to apply.
295
Copy of Board's letter No. F(E)II/2001/FOP/1 dated 03.12.2001 is

forwarded for information, guidance and necessary action. Board's letter dated 5.10.2001 quoted
therein was circulated as S.C.No. 238/2001 .
Copy of Board's letter No. F(E)II/2001/FOP/1 dated 03.12.2001 (RBE No.234/2001).
Sub: Counting of broken periods of officiating in higher grade towards

increment- PNM/AIRF item No.41/2001.
Ref: Board's circular of even no. dated 5.10.2001.
…..
The words " AIRF" may be included in para 1 of the circular mentioned above . The
para 1 will now read as " Recently in the PNM meeting staff side ( AIRF) raised the issue of counting
of broken periods of officiating in higher grade towards increment when one is promoted to that higher
grade on regular basis."
SERIAL CIRCULAR 272/2001

Copy of Board's letter No.99/E(RRB)/25/34 dated 4.12.2001 is forwarded for

information, guidance and necessary action . Board's letters dated 20.10.99 quoted therein was
Copy of Board's letter No.99/E(RRB)/25/34 dated 4.12.2001 RRCB No.9/2001
Sub: Modification/ cancellation of Indents placed by Railways on

RRBs
Ref: Board's letter No.99/E(RRB)/25/34 dated 20.10.99 issued under

RRCB No.15/1999.
…..
On reconsideation Railway Recruitment Control Board (RRCB) have slightly modified
the table given under para 1 of the letter ibid, as under:
Proposal for Recruitment Stage Authority

(i) Cancellation of Indent/ Before issue of Employment Chairman/RRB
Enhancement/ Notice
Reduction upto any
extent
(ii) Enhancement/Reduction Before conducting written Chairman/RRB

upto 50% of notified examination
vacancies
(iii) Enhancement/reduction Before conducting written RRCB
of more than 50% of examination
notified vacancies
(iv) Enhancement/ Reduction After conduct of written RRCB
296
of notified vacancies or examinations(s) if it is to be
cancellation of Indent followed by final examination or
interview
(v) Reduction of notified After conduct of 1st/IInd stage RRCB
vacancies or cancellation written examination/interview but
of Indent before publication of panel
2. Instructions in respect of (ii) above are reiterated for keeping the Board informed by
mentioning the number of vacancies proposed after enhancement/reduction and no. of applications
received.

Circular letter No.P(R)438/CHS dated 31 -12-2001
Copy of Board's letter No.2000/H/241/RELHS dated 23.11.2001 is forwarded for

information, guidance and necessary action please. Board's letter dated 23.11.2001 quoted there
was circulated as S.C.No.268/01.
Copy of Board's letter No.2000/H/28/1/RELHS dated 23.11.2001.
Sub:Retired employees liberalized Health Scheme

…..
As per Para 612 - A(2) (iii) of IRMM 2000 spouse of the Railway employees who die
in harness or after superannuation are eligible to join RELHS'97 scheme. Since no time limit was
stipulated for this purpose, Board has now decided that time limit for joining RELHS'97 in such case
will be three months from the date of death of the railway employee. It will be the responsibility of the
concerned administrative branch to apprise the spouse regarding availability of the scheme, its terms
and conditions and the contribution to be made for joining the scheme.
Unwillingness of the spouse, if any, should be obtained in writing. However, in terms

of Board's letter of even number dated 23.11.2001 spouse of railway employees retired/died in
harness before October '97 are allowed to join RELHS'97 upto 31.3.2002.
DA:Advance Correction Slip to Para 612 of IRMM-2000.
S.No.10/Health-2001
ADVANCE CORRECTION SLIP TO PARA 612 OF IRMM' 2000
Para 612(A)(2) iii "RELHS" 1997
Sub Paras 2(iii) of Para 612(A) may be corrected to read as under:
2(iii) "Spouse of the Railway employees who die in harness or after superannuation are eligible to join
RELHS'97 scheme. Since no time limit was stipulated for this purpose, Board has now decided that
time limit for joining RELHS'97 in such case will be three months from the date of death of the railway
employee. It will be the responsibility of the concerned administrative branch to apprise the spouse
regarding availability of the scheme, its terms and conditions and the contribution to be made for
joining the scheme.
Unwillingness of the spouse, if any should be obtained in writing. However, in terms of

Board's letter of even number dated 23.11.2001 spouse of railway employees retired before October
97 died in harness are allowed to join RELHS'97 upto 31.3.2002".
(Authority: Board's Lr.No. 2000/H/28/19RELHS) dated 23.11.2001).
297
No.P(LE)445/Circular/Vol.VII Dated -12-2001
Copy of Board's letter No E(LL)/2001/AT/MW/1 dated 5.12.2001 is forwarded herewith for

information guidance and necessary action.Board's letter No.E(LL)2001/AT/MW/1 dated 5.7.2001 was
Copy of Board's letter No.E(LL)/2001/AT/MW/1 dated

5.12.2001 (RBE No.228/2001).
Sub:Rates of Variable Dearness allowance for employees employed

in employments, i)in the construction or maintenance
of roads or in building operations. ii)in stone breaking
and stone crushing, iii)in maintenance of buildings,
iv)in loading and unloading in Railways, Goods sheds
and Ash-pit cleaning in Railways, laying of under ground
cables, electric lines water supply lines and sewerage pipe lines.
Ref: Ministry of Railways's
Lr.No.E{LL)/93/AT/MW/4 dated 21.10.94
and E(LL)/94/AT/MW/4 dated 21.10.94.
.....
Further to this Ministry's letter of even number dated 5.7.2001, a copy of Order
No.1(8)/2001-LS-II dated 26.9.2001 received from the Ministry of Labour revising the rates of
Variable Dearness Allowance and the Minimum Wages w.e.f. 1st October, 2001 for employees
employed in certain scheduled the employments mentioned above is sent herewith for information,
Copy of Ministry of Labour, Office of the Chief Labour Commissioner(C), New Delhi's letter
No.1(8)/2001/LS-II dated 26.9.2001.
ORDER
In exercise of the powers conferred by Central Government vide notification

No.S.O.512(E), , No.S.O.513(E)and No.S.O.514(E), dated 12.7.94 of the Ministry of Labour and in
furtherance of these aforesaid notification the undersigned hereby, revises the rates of variable
Dearness Allowance. ordered vide this office order No.1(2)/2001-LS.II dated 16.3.2001 on the
basis of the average consumer price index number for the preceeding period of six months
ending on 30.6.2001 viz 2209.45(Base 1960 = 100) for industrial workers as under and directs that
this order shall come into force on the 1st October, 2001.
i) Rates of V.D.A. for employees employed in employments (i)In the construction and
maintenance of Roads and in building operations (ii)In stone breaking and Stone Crushing, (iii) In
maintenance of buildings and (iv) In the construction and Maintenance of Runways.
-------------------------------------------------------------------------------------------------------------
Category Rates of V.D.A. (in Rs.) per day
Of worker
A and B Areas C area
--------------------------------------------------------------------------------------------------------------
1. Unskilled 25.54 20.90
2. Semi-skilled/ 30.16 25.54
unskilled/supervisory
3. Skilled/Clerical 37.14 32.50
298
4. Highly skilled 46.44 37.14
-------------------------------------------------------------------------------------------------------------
Rates of V.D.A for employees employed in Red Oxide Quartz, Quartzite, silica, Magnesite,
Granite, Laterite, Stone, Kyanite, Steatite (including Mines Producing Soap and Talc) Ochre,
Asbestos, Fire Clay, Copper, Uranium, Gypsum,, Barytes, Graphite,Dolomite, China Clay,While
Clay, Clay, Wolfram, Manganese, Felspar, Bauxite, Iron ore, Hematite, Rock Phosphate,
Chromite,magnetite, Marble, Calcite and Mica Mines.
------------------------------------------------------------------------------------------------------------
Category Rates of V.D.A. (in Rs.) per day
of worker -----------------------------------------------------------------------------------
For work For work
Above below
ground ground
-----------------------------------------------------------------------------------------------------------
1. Unskilled 20.90 25.54
2. Semi-skilled/ 25.54 30.20
unskilled/supervisory
3. Skilled/clerical 30.20 37.14
4. Highly skilled 37.14 44.12
-----------------------------------------------------------------------------------------------------------
IV.Rates of V.D.A. for employees employed in loading and unloading in Railways, Goods sheds and
in Ashpit cleaning in Railways
------------------------------------------------------------------------------------------------------------
Area Rates of V.D.A.(in Rs.)per day
------------------------------------------------------------------------------------------------------------
"A" 30.61
"B" 24.13
"C" 21.33
------------------------------------------------------------------------------------------------------------
2. Therefore, the minimum rates of wages showing the basic rates and V.D.A. payable
w.e.f. 1.10.2001 to the employees employed in the following employments will be as under:
A (i) In the construction or maintenance of Roads or in Building Operations, (ii) In Stone

Breaking or Stone Crushing, (iii) In Maintenance of Buildings and (iv) In the Construction and
Maintenance of Runways.
Rates of wages as Area wise(Rs.)

Category of Area
A B C
worker --------------------------------------------
Basic V.D.A Basic V.D.A. Basic V.D.A.
wages wages wages
Rs. Rs. Rs. Rs. Rs. Rs.
1.Unskilled 36.00 + 25.54 34.00 + 25.54 28.00 +20.90
---------------- ----------------- ---------------
299
Total 61.54 59.54 48.90
2 .Semi-skilled/ 43.00 + 30.16 41.00 + 30.16 34.00 +25.54

Un-skilled ----------------- ------------------- -----------------
Supervisory Total 73.16 71.16 59.54
3.Skilled/ 57.00 + 37.14 51.00 + 37.14 43.00 +32.50

clerical ------------------ ------------- -------------
Total 94.14 88.14 75.50
4. Highly 65.00 + 46.44 63.00 + 46.44 51.00 +37.14

skilled ---------------- ------------- ------------
Total 111.44 109.44 88.14
--------------------------------------------------------------------------------------------------------------
B. Employment in Red oxide, Quartz Quartzite, Silica, Graphite, Magnesite, Granite, Laterite,
Stone, Kyanite, Steatite (including Mines Producing Soap and Talc), Ochre, Asbestos, Fire
Clay,Copper, uranium, Iron ore, Hematite, Rock Phosphate, Chromite, Clay, while clay, Magnetite,
Gypsum, Barytes, Dolomite, China Clay, Wolfram, Manganese, Felspar, Bauxite, Marble, Calcite
and Mica Mines.
-----------------------------------------------------------------------------------------------------------
(Rates of VDA ( in Rs)per day

Category of For work above For work
workers ground below ground
---------------------------------------------------------------------------------------------------------------
1.Unskilled 28.00 + 20.90 34.00 + 25.54

------------- -------------
Total: 48.90 59.54
2.Semi-skilled/ 34.00 + 25.54 41.00 + 30.20

un-skilled supervisory ---------------- -------------
Total 59.54 71.20
3.Skilled/clerical 41.00 + 30.20 50.00 + 37.14

------------------ -------------
Total 71.20 87.14
4. Highly skilled 50.00 + 37.14 60.00 + 44.12

---------------- -------------
87.14 104.12
C. Employment in loading and unloading in Railways, Goods-sheds and in Ashpit cleaning in

Railways.
Area Rates of wages plus V.D.A. per day
---------------------------------------------------------------------------------------------------
Basic Wages V.D.A. Total
(Rs) (Rs)
------------------------------------------------------------------------------------------------------------------
"A" 42.00 + 30.61 = 72.61
"B" 33.00 + 24.13 = 57.13
"C" 29.00 + 21.33 = 50.33
-----------------------------------------------------------------------------------------------------------------
3. The classification of workers under different categories and the classification of cities under
different areas will be the same as in the notifications referred to in para-1 as amended from time
300
to time. the present classification of cities into Areas "A" "B" and "C" is enclosed at Annexure I for
ready reference.
Annexure-I
A R E A 'A'
Ahmedabad (UA) Greater Bombay (UA) Chennai (UA)

Bangalore (UA) Hyderabad (UA) Nagpur (UA)
Calcutta (UA) Kanpur (UA)
Delhi (UA) Lucknow (UA)
A R E A 'B
Agra (UA) Ghaziabad (UA) Meerut (UA)

Ajmer (UA) Gorakhpur (UA) Moradabad (UA)
Aligarh (UA) Guwahati Mysore (UA)
Allahabad (UA) Guntur Nasik (UA)
Amaravati Gwalior (UA) Pune (UA)
Aurangabad (UA) Indore (UA) Patna (UA)
Bareilly (UA) Hubli-Dharwad Raipur
Bhavnagar/Bhopal Jabalpur (UA) Rajkot
Bikaner Jaipur (UA) Ranchi (UA)
Bhubaneshwar Jalandhar Sholapur (UA)
Amritsar Jamshedpur (UA) Surat (UA)
Calicut (UA) Jodhpur Srinagar (UA)
Chandigarh (UA) Kolhapur (UA) Thiruvanantha(UA)
puram
Cochin (UA) Kalyan Ulhasnagar
Coimbatore (UA) Kota Vadodara (UA)
Cuttack (UA) Ludhiana Varanasi (UA)
Durgapur Madurai (UA) Vijayawada (UA)
Faridabad Complex Vishakhapatnam(UA)
Warangal
Area "C" will comprise all areas not mentioned in this list
NB: U.A. stands for Urban Agglomeration.

Copy of Board's letter No.2001/TC(RCT)/8/1 dated 27.11.01 is forwarded for information,

Copy of Board's letter No.2001/TC/RCT/2/1 dated 27.11.2001
C ORRI GE NDUM
Sub:Manning Group "C" and Group "D" posts in Railway Claims

Tribunal - Question regarding.
Ref:Board's letter No.2001/TC(RCT) dated 17.10.2001.
…..
Para 3(I) of the above mentioned letter may be corrected to read as under:
301
"i)All Group "C" posts in the RCTs will be filled by serving Railway employees in appropriate
analogous grades, on transfer basis on a tenure of 5 years, on the expiry of which they should be
repatriated to their parent cadre. They are, however, liable to be repatriated prematurely to their
parent cadre in either of the following circumstances:
(a) By Chairman, RCT for any administrative reasons including on grounds of unsatisfactory work of
the staff concerned ; and
(b) when the employee concerned is due for promotion in his parent cadre".
302

SERIAL CIRCULAR NO.148/2001 Circular Letter No. P (R) Copy of Board's

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SERIAL CIRCULAR NO.148/2001 Circular Letter No. P (R) Copy of Board's

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SERIAL CIRCULAR NO.

Copy of Board's letter No.E(W)2000/ED1/Master Circular/17 dated 25.6.2001 is forwarded for

Copy of Board's letter E(W)2000/ED1 Master Circular/17 dated 25.6.2001.

Sub: Assistance to Railway employees for education of their children.

Reference Board's letter No.E(W)90/ED-1/Master Circular dated 21.12.90 which Master

1. Children's Educational Assistance, Reimbursement of Tution Fee and Hostel Subsidy.

(a) Persons in casual or daily rated or adhoc or part-time employment;

In these orders, unless the context otherwise requires:-

(g) 'Secondary classes' mean classes VI to X;

(i) Science fee,

(ii) Laboratory fee, in case science fee is not separately charged;

Explanation: 'Tuition fee' does not, however, include:-

(j) Domestic Science fund charges;

(1) Subject to the provisions of orders 11 to 24 of Annexure containing Railway Services

(2)If a Railway servant dies or ceases to be in service by reason of retirement, resignation,

(Railway Board's letter no.E(W)/84ED1-1 dated 14.09.90).

(i) Children's Educational Allowance/Hostel Subsidy

(Railway Board's letter No.E(W)/83 AL 12-8 dated 6.2.84).

5. Children's Educational Allowance"

Explanation: Notwithstanding clause 11(I) of Railway Services (Educational Assistance)orders 1988,

(E(W)/98/ED-2/6 dated 09.09.1998).

REIMBURSEMENT OF TUITION FEE

(E(W)/98/ED-2/6 dated 09.09.1998).

(Railway Board's letter No.E(W)88ED1-1 dated 13.6.90 &

Concession of reimbursement of tuition fee for classes I to V would be admissible from

(Railway Board's letter No.PCIII/73/EA dated 13.7.1979)

2. PROCEDURE FOR PAYMENT OF CHILDREN'S EDUCATIONAL ALLOWANCE,

(Railway Board's letter No.E(W)84ED1-1 dated 20.1.89)

(a) The schools should be situated in Railway Colonies;

(Railway Board's letters No.E(W)60ED1-10 dated 18.5.60

Shirt (Grey) with colour, two epaulettes, Zonal Railway slip

(Railway Board's letter No.E(W)61ED1-9 dated 1.5.1961)

9. RAILWAY SUBSIDISED HOSTELS ON RAILWAYS

9.2 Main features of Subsidised Hostel Scheme.

9.3 ADMISSIONS IN SUBSIDISED HOSTELS;

(Railway Board's letter No.E(W)62ED1-38 dated 23.2.63)

(Railway Board's letter No.E(W)63ED1-37 dated 27.12.63)

(Railway Board's letter No.E(W)60ED1-37 dated 15.11.60)

Upto Rs.3300/-p.m. Rs.75/-

(Railway Board's letter No.E(W)98/ED-2/11 dated 30.3.2001)

Expenditure per annum,

(Railway Board's letter No.E(W)98/ED-2/11 dated 30.3.2001)

(Railway Board's letter No.E(W)63ED1-10 dated 15/17.6.63)

Suitable facilities for the inmates should be provided.

The consolidation has been made from the following:-

CHILDREN'S EDUCATIONAL ALLOWANCE

1. Certified that my child/children mentioned below in respect of whom children's educational

(i) My wife/husband is/is not a Railway/Central Government Servant;

(Signature of the Railway Servant)

Name in Block Letters___________________

Designation & Office ___________________

(Strike out whatever is not applicable)

*Employer other than Railways to be mentioned

REIMBURSEMENT OF TUTION FEE

(i) My wife/husband is/is not a Railway/Central Government Servant;

7. Certified that my child/children in respect of whom reimbursement of tuition fee is claimed

(Signature of the Railway Servant)

1. Certified that my child Shri/Kumari…………………………………is studying

(Certificate from the Head of the School Attached)

(Signature of the Railway Servant)

(Name of the school and place)

2. Name of Parent …………………………………………….

3. Class to which admitted ……………………………………………..