Safeguarding and Welfare Requirement: Information and Records

Providers must maintain records and obtain and share information to ensure the safe and efficient
management of the setting, and to help ensure the needs of all children are met.
Little Chicks Pre-School
10. Pro!ider records
Polic" statement
We keep records and documentation for the purpose of maintaining our business. These include:
Records pertaining to our registration.
Landlord/lease documents and other contractual documentation pertaining to amenities, services and
goods.
Financial records pertaining to income and ependiture.
Risk assessments.
!mplo"ment records of staff including their name, home address and telephone number.
#ames, addresses and telephone numbers of an"one else $ho is regularl" in unsupervised contact $ith
the children.
We consider our records as confidential based on the sensitivit" of information, such as $ith emplo"ment
records. These confidential records are maintained $ith regard to the frame$ork of the %ata Protection &ct
'())*+ and the ,uman Rights &ct '())*+.
This polic" and procedure is taken in con-unction $ith the .onfidentialit" and .lient &ccess to Records Polic"
and /nformation 0haring Polic".
Procedures
&ll records are the responsibilit" of the management team $ho ensure the" are kept securel".
&ll records are kept in an orderl" $a" in files and filing is kept up1to1date.
Financial records are kept up1to1date for audit purposes.
,ealth and safet" records are maintained2 these include risk assessments, details of checks or inspections
and guidance etc.
3ur 3fsted registration certificate is displa"ed.
3ur Public Liabilit" insurance certificate is displa"ed.
&ll our emplo"ment and staff records are kept securel" and confidentiall".
Spring 2013 vers 1
We notif" 3fsted of an" change:
in the address of the premises2
to the premises $hich ma" affect the space available to us or the 4ualit" of childcare $e provide2
to the name and address of the provider, or the provider5s contact information2
to the person managing the provision2
an" significant event $hich is likel" to affect our suitabilit" to look after children2 or
an" other event as detailed in the 0tatutor" Frame$ork for the !arl" 6ears Foundation 0tage '%f! 78(7+.
Legal frame#ork
%ata Protection &ct ())*
,uman Rights &ct ())*
This polic" $as adopted at a meeting of
Little .hicks Pre10chool
(name of provider)
,eld on (date)
%ate to be revie$ed (date)
0igned on behalf of the provider
#ame of signator"
Role of signator" 'e.g. chair, director or o$ner+
2