1. What is computer Office Automation?

Office automation refers to the varied computer machinery and software used to
digitally create, collect, store, manipulate, and relay office information needed for
accomplishing basic tasks and goals.

2. Explain briefly what is a word processor, spreadsheet, database and

others that we can find in MS Office?
Word Processor: A program or computer that enables user to perform word
processing functions.
Excel: A table of values arranged in rows and columns. Each value can have a
predefined relationship to the other values.
Database: A collection of information organized in such a way that a computer
program can quickly select desired pieces of data. Also known as electronic
filing system.
Publisher: Create and edit newsletter, brochure, flyers and websites
PowerPoint: Create and edit presentation for slide shows, meetings and web
pages
Outlook: Send and receive e-mail; manage schedule, contacts and task; and
record Personal activities.

3. List and explain briefly two features that we can use in MS Word,
Excel, Publisher, Access, PowerPoint and FrontPage.
MS Word

Use of alternate text for images in Word documents.

Use of styles & formatting for marking up headers and lists.

Excel

Creation of chart
Goal Seek
Pivot Table for Sales analysis

Publisher

Consistent with Other Office Applications

Publisher looks and works like Microsoft Word, so it's easy to get up and running
quickly.
Flexible Wizards
Wizards provide step-by-step instructions that guide you through setting up a
publication, then allow you to make global changes to your publication at any
time.

Access

It can use to create a table

It can use to create a Query

PowerPoint

It can be used for Formatting Pictures

It can be used for Using Auto Shapes and Connectors

Front page

It can be used to create website

It has all the features of web hosting

4. Create a spreadsheet of how we spend our money on cigarettes per week, per
month and per year. Then plot the graph.
Total Spending per week
Days
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday
Total per week

Cost of Cigarette I spent per day

($ 3.10 per pack)
$ 3.10
$ 3.10
$ 3.10
$ 3.10
$ 3.10
$ 3.10
$ 3.10
$21.70

Cost of Cigarettes I spent per day

(2 packs)
$ 6.20
$ 6.20
$ 6.20
$ 6.20
$ 6.20
$ 6.20
$ 6.20
$ 43.40

Total Spending per month

Weeks
1st week
2nd week
3rd week
4th week
Total per month

Cost of Cigarette I spent per day

$ 21.70
$ 21.70
$ 21.70
$ 21.70
$ 86.80

Cost of Cigarettes I spent per day

$ 43.40
$ 43.40
$ 43.40
$ 43.40
$ 173.60

Total Spending per year

Months
January
February
March
April
May
June
July
August
September
October
November
December
Total per year

Cost of cigarette I spent each

month
$ 96.10
$ 96.10
$ 96.10
$ 96.10
$ 96.10
$ 96.10
$ 96.10
$ 96.10
$ 96.10
$ 96.10
$ 96.10
$ 96.10
$ 1041.60

Cost of cigarettes I spent each

month
$ 173.60
$ 173.60
$ 173.60
$ 173.60
$ 173.60
$ 173.60
$ 173.60
$ 173.60
$ 173.60
$ 173.60
$ 173.60
$ 173.60
$ 2083.20

Total Spending per week

100%
90%
80%
70%
60%
50%
40%
30%
20%
10%
0%
Monday

Tuesday Wednesday Thursday

Cost of Cigarette I spent per day

Friday

Saturday

Sunday

Cost of Cigarettes I spent per day

Total Spending per month

$300.00
$250.00
$200.00
$150.00
$100.00
$50.00
$0.00
1st week

2nd week

Cost of Cigarette I spent per day

3rd week

4th week

Total per month

Cost of Cigarettes I spent per day

Total Spending per year

$3,500.00
$3,000.00
$2,500.00
$2,000.00
$1,500.00
$1,000.00
$500.00
$0.00

Cost of cigarette I spent each month

Cost of cigarettes I spent each month