Project Plan

Case Study #24: Margaret Janson

Developing Learning Objects for
Adult Learners
Jenna Holtz
Date: April 20, 2014

Contents
1.0 PROJECT OVERVIEW ........................................................................................................................... 1
1.1 PURPOSE AND SCOPE............................................................................................................................... 1
1.2 PROJECT OBJECTIVE................................................................................................................................ 1
1.3 PROJECT MANAGEMENT PLAN AUDIENCE ................................................................................................ 1
1.4 PROJECT ASSUMPTIONS AND CONSTRAINTS.............................................................................................. 1
1.5 CONSTRAINTS........................................................................................................................................... 2
1.6 APPROACH TO DOCUMENT MANAGEMENT AND SHARING ......................................................................... 2
1.7 PROJECT SOFTWARE TOOLS ..................................................................................................................... 2
2.0 COMMUNICATION PLAN...................................................................................................................... 2
2.1 APPROACH............................................................................................................................................... 2
2.2 LIST OF STAKEHOLDERS ........................................................................................................................... 2
2.3 COMMUNICATION TEMPLATES .................................................................................................................. 3
3.0 WORK BREAKDOWN STRUCTURE ...................................................................................................... 3
PROJECT CLOSEOUT CHECKLIST............................................................................................................... 5

1.0 PROJECT OVERVIEW

Project Title:
Project Manager:
Client:
Contract Dates:
Contract Purpose:

1.1

AVN Deep-Sea Oil Exploration Learning Objects

Margaret Janson, Third Eye Media
Australian Vocational Network
3 weeks (longer with approval of Proof-of-Concept)
To develop competency-based learning objects in deep-sea oil exploration for the
accreditation or new employees and to re-accredit employees with experience.

Purpose and Scope

The scope of this project is to create competency-based training on deep-sea oil exploration. The training
should be a set of independent learning objects for the accreditation of new employees and to re-accredit
employees with experience. The learning objects are to SCORM compliant, self-contained (i.e. no explicit
links between modules,) and deliverable through a learning management system. Additionally, the
training should contain an associated work-based context that immerses the learner in a realistic, problembased environment that engages the learner to use the content objects to solve the problems. The learning
objects should be repurposable, content-rich, and include self-assessment.
1.2

Project Objective

The projects objectives are to create independent learning objects that are structured as such:
1) Each module of to be designed as a learning object so that it is:
a. SCORM compliant
b. Self-contained (i.e. no explicit links between modules)
c. Deliverable through a learning management system
2) Each module is to contain an associated work-based context that immerses the learner in a
realistic, problem-based environment that engages the learner to use the content objects to solve
problems.
3) Within each module there are to be smaller learning objects that cover single learning objectives.
These objects are to be repurposable, content-rich, and include a self-test at the end.
1.3

Project Management Plan Audience

This Project Management Plan is intended for all stakeholders of the project, including internal and
external sponsors and project team members.
1.4

Project Assumptions and Constraints

Third Eye Media will provide necessary human capital and technical resources to successfully
complete project deliverables in a timely manner and as outlined with this Project Charter
document.

Third Eye Media will provide necessary training in adult learning to necessary project team
members, as needed and addressed in a Project Learning Needs Assessment.

1.5

AVN will provide information, policies, reviews, feedback, documentation, and approvals as
necessary to facilitate the instructional development process

Any impact to the project scope of work will be resolved equitably between AVN and Third
Eye Media

AVN will review each deliverable within a timely manner

Industry experts and consultants will be available to assist in the development of the
instructional learning objects and the development of the modules.

Cooperation and transparency is expected from all stakeholders and instructional project team
members

Constraints

1.6

The project will not exceed the (3 (three) week Proof-of-Concept deadline.

Approach to Document Management and Sharing

All project documents and deliverables will be maintained on a SharePoint portal maintained by Third
Eye Media and accessible by all members of the project team.
1.7

Project Software Tools

The project will be managed using Microsoft Office Project.

2.0 COMMUNICATION PLAN

The Communication Plan defines the methodology for meeting the information and communication needs
for all of the project stakeholders including who needs what information, when they need it, how it shall
be provided, and by whom. The Communication Plan includes
2.1

Approach

Communication in this project will be a multi-faceted approach incorporating a variety of communication

tools and technologies. Meetings will be documented using meeting minutes (take by an appointed
meeting secretary,) and distributed across the project team and shared on the project portal. Additionally,
the project manager and team members will utilized email and instant messaging when completing project
work and deliverables. There will also be meetings held over conference calls, in which there will also be
meeting minutes taken and distributed across the project team. The project manager will also create and
distribute status reports to stakeholders and clients.
2.2

List of stakeholders
Name
Caroline Porter, CEO
Third Eye Media

Communications
Means
Status Reports, Emails,
Some project meetings

Frequency

Responsibility

As needed/Scheduled

John Smith, CEO

Australian Vocational
Network

Status Reports, Emails,

Some project meetings

As needed/scheduled

Sponsor and
approve project:
Approve overall
project and
executive directives
Communicate or
distribute related
information widely to
employees
Set Project priority
among competing
department-level

Simon Wilcowsky
Managing Director
Third Eye Media

Status Reports, Emails,

Project Meetings,
Conference Call

As scheduled

Review major
scope changes and
requests for
contract changes

Participates in
stakeholder
meetings as
requested
Advises Project
Manager as needed
Assists in identifying
and filling short- and
long-term staffing
needs

2.3

initiatives
Review project
progress against
planned timeframes
as required
Provide approval for
major scope,
change, and issue
management items
Ensure commitment
of participants and
stakeholders:
Review progress,
executive-level risks,
and address
elevated project
issues

Communication templates
The following represent the various templates to be used throughout the lifecycle of the project:

Weekly status meeting and reports

Monthly status reports
Updated WBS reports
Risk and issue management reports
Stakeholders meetings and reports

3.0 WORK BREAKDOWN STRUCTURE

The WBS breaks down project deliverables and activities into smaller, manageable tasks. The WBS
includes all work to be performed and forms the primary basis for project management. The WBS shall be
completed using Microsoft Project. It should include the following:

Work Breakdown Structure Worksheet

Include
(Completion
Criteria)

Estimated
Effort

Skill
Required

Internal
Project Team,
Project
Sponsors

Moderate

Objectives
Scope
Requirements
Roles &
Responsibiliti
es
- Risks
- Assumptions

Internal
Project Team,
Project
Sponsors

Work ID

Work Name

Description

1.0

Project
Activities

List & Define

Project Activities

1.1

Project
Charter

Define the scope

of the project, as
well as risks and
issues

1.2

Project Scope

Project scope
definition
document

- What is within
scope
- What is outside
of scope

1.3

WBS

Tasks & activities

necessary to the
project

Deliverables and
activities that
must be
accomplished

All project
management
document

Customer

Dependency

Hand Off To

Project
Managemen
t

Dependent on
PM time

Project
Sponsors,
Client Approval
required (with
sign off)

ModerateHigh

Project
Managemen
t

Approval
required from
client

Project
Sponsors,
Client Approval
required (with
sign off)

Internal
Project Team,
Project
Sponsors

Moderate

Project
Managemen
t

Approval
required from
client

Project
Sponsors,
Client Approval
required (with
sign off)

Project team,
Client

Moderate

Project
Managemen
t

Approval
required

Director, ELearning
Development,
Third Eye
Media

Include
(Completion
Criteria)

Customer

Estimated
Effort

Skill
Required

Work ID

Work Name

Description

Dependency

Hand Off To

2.0

Instructional
Plan

Planning
document
outlining
instructional
strategies and
design of learning
object

Analysis
Design
Development
Implementatio
n Plan
- Evaluation
Plan

Project Team

Moderate

Instructional Approval
Design
required

Director, ELearning
Development,
Third Eye
Media

2.1

Analysis
Document

Analysis
document to
include all
necessary data for
designing
learning object

- Needs analysis
- Learner
Analysis
- Contextual
Analysis

Instructional
Designers,
Project Team

Moderate

Instructional Interviews
Design
with client and
SME

Instructional
Designer,
internal project
team

2.2

Instructional
Design
Document

Document
detailing how
learning object
should be
designed and
developed based
on data in
Analysis

- Sequencing
description
- Instructional
Message
- Instructional
Strategies
- Text Design
- Multimedia
Design

Instructional
Designers,
Project Team

Moderate

Instructional Interviews
Design
with client and
SME

Instructional
Designer,
internal project
team

2.2.1

Learning
Object
Storyboard

Document
detailing the flow
of the learning
object

Step-by-step
guide displaying
the flow
(visually) of the
learning object

Instructional
Designers,
Project Team

Moderate

Instructional Interviews
Design
with client and
SME

Instructional
Designer,
internal project
team

2.3

Learning

Rubric for

- Teaching and

Project Team

Moderate

Instructional Approval

Project

Work ID

Include
(Completion
Criteria)

Customer

Estimated
Effort

Skill
Required

Dependency

Hand Off To

Design

required

Sponsors,
Client

Work Name

Description

Object
Testing
Document

internal
evaluation of
learning object

2.4

Instructional
Development
Document

Documentation
for different
components of
learning object

- Instructional
materials
- Delivery
Methodology

Project Team

Moderate

Instructional Approval
Design
required

Project
Sponsors,
Client

3.0

Multimedia
Programming

Document
illustrating how
the learning
object will be
created using
HTML/Flash and
other media

- Audio
components
- Visual
component
- Interactive
components

Internal
Project Team

Moderate

Multimedia Approval
design,
required
Instructional
design

Director of ELearning (Third

Eye Media),
multimedia
developers,
programmers,
animators,
illustrators

3.1.

HTML/Flash
Design
Document

Document
detailing the
HTML
programming or
Flash design of
the learning
object

Code justification
and methodology

Internal
project team

Moderate

Programmin
g,
multimedia
developmen
t

Based on
Analysis
document,
client
interviews

Project
Manager,
Director of ELearning

3.1.1

Illustration
Checklist

Document listing
different
illustrations to be

List of various
illustrations to be
used/created

Internal
project team

Moderate

Programmin
g,
multimedia

Based on
Analysis
document,

Project
Manager

Learning
approach
- Product
Functionality
- Compliance
with standards

Work ID

Work Name

Description

Include
(Completion
Criteria)

Customer

Estimated
Effort

used in learning
object

Skill
Required

Dependency

developmen
t

client
interviews
Based on
Analysis
document,
client
interviews

3.1.2

Animation
Checklist

Document listing
different
animations to be
used in learning
object

List of various
animations to be
used/created

Internal
project team

Moderate

Programmin
g,
multimedia
developmen
t

4.0

Learning
Object
Testing

Testing
documents

Rubrics for
scoring of
learning object

Project Team

Moderate

Instructional Approval
Design
required

Hand Off To

Project
Manager

Project
Sponsors,
Client

Project Closeout Checklist

Project Name: AVN Deep-Sea Oil Exploration Learning
Objects

Client: Australian Vocational Network

Project Manager: Margaret Jansen

Date: 4/15/14

Client Satisfaction
Met with client to confirm that project satisfied client needs and expectations
Received formal document assessment from client
Resolved any outstanding client issues
Subcontracts
Closed any remaining subcontracts
Paid all approved subcontractor invoices
Financial Closeout
Cleared any remaining work in progress
Sent final invoice to client
Collected any accounts receivable
Submitted completed project closeout form to Accounting
Closed the project number
Project Records
Submitted all final deliverables
Completed knowledge transfer
Reviewed, cleaned up, and archived project files
Uploaded relevant deliverables to the appropriate knowledge communities
Project Team
Transitioned team members to other projects
Recognized and rewarded the teams achievements
Dealt with any significant performance issues, working with appropriate directors and HR
Final Project Debriefing
Hold final project debriefing meeting with project team
Identified and documented both project successes and deficiencies
Developed and designed action plans for making changes or improvements as identified
Issued lessons learned for distribution