TIME LOG

12/8/2014
Michele Hood
ESPY 7710
Dr. Hines

A summary of activities and how much time each activity has taken:
SEPT:
Meeting with Laurie Ecke and Kathy Mellette (asst fair
director): overview of fair

1 hour

Skype meeting with Ley Hathcock (Asst Principal of North Hall

High and STEM academy). Asking him to be a member on the
governing board for the Tech Fair and helping to coordinate the
high schools participation.

45 min.

30 min.
Skype meeting with Tracey Kell (Chestatee Academy Media
Specialist). Securing her as a member of the Fair board.
Emails and correspondence with Aaron Turpin (Hall Co director 1 hour
of technology) and Kevin Bales (Middle School Director) to
facilitate the dates, locations, volunteers, information to
principals and money for medals.
10 min.
Emails to county office and NHMS with dates for master
calendar
2 hours
Meet with Mellette regarding facilities, Calls to the Oaks and
North Hall Community Center for facility reservation. Attempts
to secure the NHCC for the 2 day fair without paying full price.
Emails with Alcaraz of NHCC and Dr. Rayburn to work with
the director on the price.
Power Point to send to schools.

2 hours

 Meeting with Nayla Kallab who will help coordinate volunteers

for concessions, breakfast/lunches for judges, room marshals
Creating Flyer for NHMS fair.

1 hours

Correspondences with Tom Lamb (GaTechFair Pres) regarding

schools included in regional fair, inviting out of region schools,
passcodes and state meeting dates.
Creating Flyer for Regional Fair
Creating regional registration form from state fair parameters
Bus permission form for NHMS to Regional fair
Meeting with Amy Chosewood and Kathy Mellette to review
the created forms and determine to do list.
Research on Medals and financial needs for medals
Creating and sending emails to potential judges a request for
help and securing dates
Letter to Don Kinder (Lumpkin) to ask for assistance on Fair
Begin to create website for Hall County Regional Fair Info
TOTAL HOURS:

45 min

45 min

20 min
30 min
30 min
1 hour
1 hour
1
hours
15 min
1 hour
17.25

OCTOBER:
Printed and Distributed flyers for NHMS fair
Developed email for all principals of E/M/H schools
Met with Chosewood and Mellette for division of reg/school
fair
Negotiated free rental for the facility for both days! Multiple
phone calls!
Met with Mrs. Ecke to discuss fair (10-1)
Met with Mrs. Ecke to discuss fair (10-8)
Met with NHMS fair coordinators duties
Developed separate site for school vs. regional fair
Developed FAQs for site
Presented details of fair at School Leadership Team Meeting
Presented details of fair to School Improvement Team Meeting
Presented Tech Fair q/a time with students at NHMS
Discussion and email with principal question of allowing other

1 hour
30 min
2 hours
2 hours
1 hour
30 min
2 hours
3 hours
2 hours
1 hour
1 hour
30 min
45 min

neighboring counties to join fair. We are seeking further county

clarification
Developed welcome email to school coordinators
Made distribution list and added coordinator names to site
Emails with Brenau regarding judging
Developing mentor idea and Email to potential mentors
Calls to mentors
Meeting with L. Ecke to determine issue with low numbers of
elementary coordinators
Meeting with NHMS coordinators to help their understanding of
event
Meeting with Parent Leader regarding needs during fair
Ordered name tags for volunteers
Meeting w Don Kinder (robotics mentor)
Emails to new coordinators and answering questions for
elementary schools developed a checklist for new coordinators
(what to send them)
Total Hours

45 min.
25 min
20 min
1 hour
1 hour
30 min
45 min
30 min
20 min
1 hour
2 hours

30 hours

NOVEMBER:

Rubric Design (16)

Certificate Maker
Updating website and emails to new directors
After school workshop for students and mentors scheduling
and calls
After school workshop for students and mentors
Meeting with volunteer coordinator
Total Hours for Nov:

14 hours
1 hour
1 hour
2 hours
2 hours
2 hours
22 hours

DECEMBER:

Judging Schedule for NHMS fair

Portfolio on website
Helping with an Elementary fair as consultant and judge
2nd after school workshop for students and mentors
Student schedule for NHMS fair

2 hours
12 hours
5 hours
2 hours
1 hour

Certificates
Literacy Test Creation
School Fair preparation day before (copying, facilities prep)
School Fair Day of
Video/pictures
Applications for Regional Fair
Preparation for REGIONAL FAIR - JAN
TOTAL HOURS:

30 min
4 hours
4 hours
6 hours
30 min
TBD
TBD
37 hours