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Emergency Response Plan

Security Control Center emergency phone number 313-

592-5555

Reference Standard
Occupational Safety and Health Administration Subpart E, Emergency Action
Plans: 29 CFR 1910.38

Purpose
This procedure establishes minimum procedures for responding to various
emergencies in our facility.

Scope
This procedure applies to all of our company employees, all contractors and
vendors performing work on company property, and all other individuals who
are visiting or have business with our company.

Responsibilities
Management is responsible for plan development and periodic
review of this plan. Management is also responsible for
appropriate employee training.

Management and supervisors are responsible for enforcement of


this program.

Employees shall comply with all procedures outlined in this


policy.

Contractors and vendors shall comply with all procedures


outlined in this policy

Definitions
911 Notification System: Method that is used by our facility to call outside
emergency services (police, fire, EMS)
Contractor: A non-company employee being paid to perform work in our
facility.
Defensive Action: Response to a chemical spill or release that does not
require personal protective equipment or hazardous material response
training. Examples are: closing an open valve, placing absorbent material in
front of a running spill or closing a door.
Emergency: An unplanned event that could jeopardize the safety of people
or property in our facility. An emergency can originate on our site or off-site:
either can impact the people and property within our facility.
Incident Commander: A staff member who is responsible for decision
making during the initial phase of an emergency (generally this stage is
defined by: discovery, activating the alarm, evacuation, employee
accounting, initial response by off-site emergency services, etc.) An Incident
Commander will be assigned whenever the facility is operating.
Evacuation Location: The location that employees, visitors and contractors
report to following an evacuation.
Vendor: A non-company employee being paid to perform a service in our
facility.
Visitor/Contractor Log: A written log maintained at the entrance for
visitors, contractors and vendors. Each non-employee is required to sign-in
upon entering our facility and sign-out when

Procedure
Overview
All actions taken during an emergency will serve to protect the life and safety
of employees, contractors, visitors and our facility neighbors. To the extent
possible, we will minimize damage to property and the environment. Our

emergency response activity will never knowingly jeopardize the safety of


any individual.

Evacuation Routes and Maps


All evacuation exit routes are permanent and are maintained as accessible
and passable at all times. Evacuation maps are posted at various locations
throughout our facility. These maps reflect the location of the evacuation
routes, exits and evacuation destination locations. Appendix A contains
copies of these maps.

Accounting for Personnel


Employee roster sheets will be used for personnel accounting following an
evacuation. Supervisors and Team Leaders will be responsible for using the
roster sheets to accomplish a head count immediately following evacuation.
Visitor, Contractor, and Vender Logs will be used to account for individuals in
these groups. Below are the steps need to take a head count after an
evacuation.
1. Team leaders will take roll call of who is working for them in their area
that day
2. Team leaders will pass the information on to the area supervisors and
inform them of anyone missing
3. Supervisors will make sure all their team leaders are accounted for and
that they performed their role call
4. Supervisors will report the information to the directors who will make
sure all the supervisors are accounted for.
Individuals who have disabilities that may impair their ability to evacuate will
be encouraged to discuss the issue with Human Resources or another
member of management. Necessary arrangements will be made
confidentially to assist with evacuation.

Contractors, Vendors and Visitors


Contractors, vendors and visitors should evacuate to the outdoor area
adjacent to the door through which they entered and signed the
Visitor/Contractor Log. The receptionist or an alternate will perform the head
count. During severe weather evacuations contractors, vendors and visitors
should evacuate to the Shelter area assigned to their host.

Evacuation Plan

Warning Signal
Objective
Incident Commander Responsibilities
Supervisor Responsibilities
Employee Responsibilities

Warning Signal
When the incident commander and a senior management member decide
the situation warrants a total evacuation, the Emergency Signal System will
be sounded by Fire/Security
The signal will be a Hi- Low Sound and will go off until all employees are
safely out of the facility.

Objective
The primary objective in any emergency is the safety of the personnel.
Supervisors along with the Emergency Response Team (ERT) will direct and
control the evacuation of personnel from all main exits insuring that
personnel remain orderly, and attempt to prevent any running or panic.
The members of the ERT will ensure that non- essential personnel are not
allowed entering the facility for any reason until given clearance by the
Incident Commander. Only official authorities conducting measures to
combat the emergency are allowed to enter, such as: local fire and police
personnel, ambulances and medical personnel, or individuals who have been
authorized by the Incident Commander.

Evacuation from the facility itself will be through the closest exits available to
the roadways around the facility. From the roadways, personnel will be
directed to the Telegraph or Outer Drive lots or assembly areas, Which ever
are closest and not affected by the emergency.

Incident Commander Responsibilities


Activate the plan.
Contact senior management regarding the decision to sound the alarm.

Supervisor Responsibilities
See that all personnel under your supervision leave the building
promptly and in an orderly manner. Walk- do not run or panic.
Maintain control at all times. Employees are not to go to locker rooms
or bathrooms for any reason.
Know all exits in your area. Employees have a tendency to leave by the
way they normally enter. Employees should use the most direct route
to exit the building. Due to fire or explosion the primary exit may be
blocked, so alternate exits must be known.
A complete check of your area is to be made. This includes restrooms
and satellite rest areas. All people under your supervision must be
accounted for.
All employees will be given evacuation instructions. It is your
responsibility to assure that each individual is familiar with them.
Firefighting is the authority of the local fire department. The
supervisor is responsible for employee evacuation and safety.

Employee Responsibilities
Know the emergency procedures, locations of all exits in your area, and
the location of the shelter areas.
When the evacuation signal is sounded, shut off electrical equipment,
i.e. computers, drills, mills, presses, etc., and go immediately to the
aisle to receive instructions from supervision or proceed towards an
exit.
Walk- do not run or panic.
Do not go to restrooms or locker rooms for clothing or other personal
items.
Remain outside or in assembly areas until instructed otherwise.

The ALL- CLEAR SIGNAL will be ONE CONTINOUS BLAST followed by a public
address message.

Shelter Plan
This plan is for use if the facility is encountering, or likely to encounter a
disaster such as severe weather or a civil defense alert.

Warning Signal
Severe Weather/ Tornado
Incident Commander Responsibilities
Supervisor Responsibilities
Employee Responsibilities

Warning Signal
The weather signal will be a wailing sound. The alarm will sound until all
employees are safely undercover, followed by verbal direction.

Severe Weather or Tornado


A tornado or severe weather WARNING is issued whenever a tornado or
severe weather has actually been sighted or is strongly indicated. This
means that danger could be imminent. Security personnel will maintain a
constant lookout for severe weather development and monitor the
directional path. When it has been determined that the facility is in danger,
notification will be given to direct all personnel to the shelter areas.
The Emergency Response Team (ERT) will assist supervision and insure all
employees are safely in shelter areas.

Incident Commander Responsibilities


Activate the plan.
Contact senior management regarding the decision to sound the alarm.

Supervisor Responsibilities
Know the locations of all shelter areas.
Know the different sounds and meanings of the emergency signals.
Ensure all personnel under your supervision are safely in shelter areas
promptly, and a consistent orderly procedure is followed. Maintain
control at all times. Employees are not to go to locker rooms for
clothing or other personal items.
If conditions develop with such speed that an employee does not have
the time to reach a designated shelter area, the employee should take
refuge under anything solidly anchored for protection from falling
debris.

Employee Responsibilities
Know the location of all shelter areas.
Know the different sounds and meanings of the emergency signals.
Follow supervisory or ERT direction.
When the shelter signal is sounded, shut off electrical equipment,
i.e. computers, drills, mills, presses, etc., and go immediately to the
aisle to receive instructions from supervision.
Proceed immediately to a shelter area. Walk- do not run or panic.
Take refuge under anything solidly anchored for protection from
falling debris if you do not have time to reach a designated shelter
area.

Fire or Explosion Plan

Fire Signal
Incident Commander Responsibilities
Supervisor Responsibilities
Employee Responsibilities

Fire Signal
The fire signal will be a SLOW WHOOP repeated three times followed by a
public address message indicating the exact area of action.

Incident Commander Responsibilities


Activate the plan.
Contact senior management regarding the decision to sound the alarm.

Supervisor Responsibilities
Before a fire:
Be familiar with entrances and exits in your area.
Become acquainted with the fire suppression equipment,
extinguishers, fire blankets, etc. located in your area.
Know the Security Control Center emergency phone number, 2-5555
During a fire:
Inform security IMMEDIATELY- ext. 2-5555, of location and type of fire if
possible.

If trained, try to extinguish or control the fire, otherwise go to a safe


area.
Make a complete check of area including restrooms and satellite rest
areas. All employees must be accounted for.
After your department is clear, return to your assigned assembly area.
All employees will be given evacuation instructions. It is your
responsibility to assure that each individual is familiar with them.
Firefighting is the authority of the local fire department. The
supervisor is responsible for employee evacuation and safety.
Know all exits in your area. Employees have a tendency to leave by the
way they normally enter. Employees should use the most direct route
to exit the building. Due to fire or explosion the primary exit may be
blocked, so alternate exits must be known.
You are responsible for the safety of our employees. See that
they are out of danger and moved to a place of safety. Due to the
emergency, the primary exit may be blocked; alternate exits must
be known.

Employee Responsibilities
Know the emergency procedures, locations of all exits in your area, and
the location of the shelter areas.
When the evacuation signal is sounded, shut off electrical equipment,
i.e. computers, drills, mills, presses, etc., and go immediately to the
aisle to receive instructions from supervision or proceed towards an
exit.
Walk- do not run or panic.
Do not go to restrooms or locker rooms for clothing or other personal
items.
Remain outside or in assembly areas until instructed otherwise.
The ALL- CLEAR SIGNAL will be ONE CONTINOUS BLAST followed by a public
address message.

Accountability for Employees during an


Emergency
During an emergency all employees need to be accounted for to ensure everyones
safety and that everyone is accounted for. All supervisors and team leads will be
responsible for the employees that they are in charge of. The chain of command will
keep the person below them accountable and then do a second check to make sure
everyone is accounted for. If someone is missing they will notify the proper person
immediately so a search can be conducted by the proper individuals. Each day
supervisors and team leaders need to have a print out of who is working in their
area that day. Once the emergency alarm is sounded they must grab the list and
escort their employees to the nearest exit. Once in the designated safe zone team
leaders and supervisors will begin their roll call
5. Team leaders will take roll call of who is working for them in their area that
day
6. Team leaders will pass the information on to the area supervisors and inform
them of anyone missing
7. Supervisors will make sure all their team leaders are accounted for and that
they performed their role call
8. Supervisors will report the information to the directors who will make sure all
the supervisors are accounted for.

Emergency Duties
Incident Commander
1.

Verify that necessary Emergency Services have been notified

2.

Coordinate the employee accounting procedure in the case of


evacuation emergency

3.

4.
5.

1.

Meet responding Emergency Service units and:


-

issue a situation report

keep in contact to provide needed information

advise them of evacuation status (during evacuation


emergencies)

Issue updated instructions to personnel as necessary taking into


account comfort of evacuees, duration of the evacuation, time of day, etc.
Coordinate incidents of workplace violence

Supervisors

Assist with responding to all emergencies and communicate


emergency instructions to employees

2.

Communicate facts surrounding an emergency occurring in their area


to the Emergency Coordinator

3.

Develop plans to assist employees with disabilities to evacuate safely

4.

Verify all employees are evacuated before leaving

5.

Perform the head count procedure to account for all employees and
communicate missing personnel to the Emergency Coordinator

6.

Be the initial contact and coordinator for incidents involving workplace


violence

Critical Operations Duties

Employees who are required to remain behind during evacuation, or who are
assigned special response duties, will be fully trained and equipped to ensure
their safety and readiness.