Jasmine Hill

Case Study 25
Performance Improvement of Engineers
EDUC-6145
Dr. Pastore
August 17, 2014

The Odysseus System Project

Statement of Work

Case Study 25: The Odysseus System Project

Purpose: Carillon Productions will manage a project for Dragone Drilling Technologies. Dragone
Drilling is the leading manufacturer of petroleum analysis tools and extraction equipment. Using
the new Odysseus system, it will allow automated calibration and on-site analysis. This system
will further collect data on site using a three stage system that will collect data on compositional
gradients and hydrate gases from potential drill sites.
Objective:

Carillon will produce training modules that will help engineers effectively and efficiently
use Odysseus System.

The module will be an interactive, self-study training module.

A needs assessment will be conducted first to resolve any problems with technology
adoption.

An additional two weeks will be allotted, prior to the three month final release of
Odysseus, for collection and analysis of need data given by Dragone Drilling Technology.

Constraints:

After obtaining the needs analysis, three months may need to be revised for Dragones
final release date.

Language barriers need to be addressed between engineers and Lompoc Technology

Group (LTG). They are the software development company Dragone Drilling Technologies
hires.

Assumptions: Although a beta test was run before, there seems to be issues with the Odysseus
system product. There needs to be clarification on whether updates will be made before
instructional needs are required. Updates that will include screen navigation, online help,
software functions and hardware concerns.
The type of training module that needs to be conducted may need to be revisited and revised
accordingly.

Work Breakdown Structure

Full Interactive Nodes:

http://www.spicynodes.org/a/cc99f48ea56e6874e7f0e4ceabea4255

Responsibility Matrix

Phase

Person

David

Dragone Drilling

Bill

Engineers

Project Manager

Stakeholders

Lompoc Tech
team

SME

Need & Feasibility A

I,S

I,P

Project Plan

A,P

P,S,I

I,R

Deliverables
Specifications

A,S

I,P

Create Odysseus
System

A,R

Test & Implement

I,R

P= Participate

A=Accountability

I=Input Required

S=Sign off R=Review

Project Schedule & Resource Allocation Plan

Date

Duration
:

Activity

Responsible

Cost of Resources:
Resource Rate

Project Manager

Monthly Salary
$6,000 duration of project

Per
week
9/1/14

4wks

10/1/14

4wks

Project Plan

Project Manager

11/1/14

4wks

Deliverables
Specifications

Lompoc Tech team

Outlines/plans

1 week

$7,500

Specification
summary

1 week

$7,500

Sample outlined

1 week

$7,500

Approval

1 week

$7,500

4 activities

4 weeks

$30,000

Total

Needs &
Feasibility

5 members
$1,300/wk/each

12/1/14

6wks

Total
1/15/15

4wks

Total
2/15/15

8wks

Total
3/1/14

7 1/5
months

Create
Odysseus
System

Lompoc Tech team

5 members
$1,300/wk/each

Re-create orig
system

3 weeks

$19,500

Create parts

3 weeks

$19,500

2 activities

6 weeks

$39,000

Create
Odysseus
System pt. 2

Lompoc Tech team

Assemble parts &

System

2 weeks

$13,000

Test/Approval

2 weeks

$13,000

2 activities

4 weeks

$26,000

Test & Implement

Engineers &
Lompoc Tech Team

Setup Field
Testing

2 weeks

$20,800

Field Testing

2 weeks

$20,800

Changes,
Approval &
Implementation

4 weeks

$41,600

4 activities

8 weeks

$83,200

5 members
$1,300/wk/each

8 members
$1,300/wk/each

End of Project

30
weeks

Total Project
Budget

$223,700

List of Team Members and Stakeholders

1. David
Jimenez
2. Dragone
Drilling
3. Carillon
team

PM
Stake Holders
1 Graphic Designer

4. Bill Peters

3 Software/ Interface
Programmer

2 Entry level ID

SME

5. Lompoc
Tech Team
6. Engineers

Communication Plan
Communi
cation
Type
Kickoff
Meeting

Objective of
Communication

Type of
Communicati
on
F2F

Intro to member
Review project,
objectives, and
deliverables

Project
Team
Meeting
Software
Design
Meeting

Project
Report
Meeting

Final
Approvals

Frequenc
y
Once

Review project
status with
project team.

F2F

Weekly

Discuss and
develop
software design
solutions
Members report
status and
progress, costs,
accomplishment
s and issues

F2F

Conference
Call

Review of team
projects and
make final
approvals
before
deliverables.

Conference
Call

Deliverabl
e

Stakeholder
PM
Dragone Drilling
Carillon Team
Lompoc Tech
Team
Carillon Team
Dragone Drilling

WBS
Budget
Objectives

As needed

Lompoc Tech
team

Monthly

Dragone
Drilling(rep)
Carillon Team
(rep)
Lompoc Tech
Team(rep)
PM
Dragone
Drilling(rep)
Carillon Team
(rep)
Lompoc Tech
Team(rep)

Software
status &
Odysseus
System
Project
status
reports

Conference
Call

Email

F2F

Project
Member

As needed

Accountabili
ty Matrix

Date

Duration:
Per week

Activity

Status Notes

Responsible

9/1/14

4wks

Needs & Feasibility

Project Manager

10/1/14

4wks

Project Plan

Project Manager

11/1/14

4wks

Deliverables
Specifications

Lompoc Tech team

Outlines/plans

1 week

Specification summary

1 week

Sample outlined

1 week

Approval

1 week

Create Odysseus
System

Lompoc Tech team

Re-create orig system

3 weeks

Create parts

3 weeks

Create Odysseus
System pt. 2

Lompoc Tech team

Assemble parts &

System

2 weeks

Test/Approval

2 weeks

Project Monitoring Matrix

Mid
Project
12/1/14

6wks

Finalizati
on
1/15/15

Testing

4wks

Project Closeout Checklist

Project Name:

Odysseus System

Project Manager: David

Jimenez

Client:

Dragone Drilling Technologies

Date: August

17, 2014

Client Satisfaction
Met with client to confirm that project satisfied client needs and expectations
Received formal Service Assessment from client
Resolved any outstanding client issues

Subcontracts
Closed any remaining subcontracts
Paid all approved subcontractor invoices

Financial Closeout
Cleared any remaining issues
Sent final invoice
Collected any accounts receivable
Submitted completed project closeout form to Accounting Department
Closed the project

Project Records
Delivered original drawings to the client
Prepared final Odysseus System
Reviewed, cleaned up, and archived project files (including electronic files)

Project Team
Lompoc delivered all Odysseus specifications
Dragon submitted proper evaluation of project and finalization review
Transitioned team members to other projects
Recognized and rewarded the teams achievements
Dealt with any significant performance issues, working with the appropriate supervisors and HR

Final Project Debriefing

Held final project debriefing meeting with Carillon and Dragon Drilling team and stakeholders
Identified both project successes and deficiencies
Developed and assigned action plans for making changes or improvements as identified
Posted lessons learned to the company intranet

Project Cost Data

Documented appropriate project cost data for future cost estimating

Other Closeout Actions