Graduation Meeting Minutes (6/4/2015)

Deadline for all the deliverables June 16

Set-up June 25
Grad Ball June 24
Graduation Orientation Ceremony June 26
Attire Semi-formal; blue and white
Budget Reimbursement Basis
I.
AIESEC and Guilder Annual photobooths and queuing
II.
AdCore and CAP Stage Design
a. AdCore stage design
b. CAP seating plan
i. Top 10% of BAA (9 students) and Top 10% of BA (14 students)
ii. Summa Camille Calma
iii. Possible Summa Riana and Janelle
III.
S.E.Men and Pan Xenia Logistics and Parking
a. Joel Tan Torres speaker (??)
IV.
JPIA ticket design/IDs/invites
a. Theme: something to do with pagninilay/pag-uugat (University)
b. Coordinate with AdCore
c. Submitted by June 16
d. Printed by June 21
e. Each graduate is allowed 5 guests
f. Honor graduates is allowed 7 guests (2 is for parents or family
representative)
g. Included in the seating are PANA 2014 (batch ni Ate Frances) and Finex
2014 winners
h. Ask for the list of graduates, with honor and without. Coordinate with
BAC (for ticket distribution), AdCore and batch reps
i. In-charge of segregation
j. Ask for directory from John
k. Division of Tasks
i. Design Nina (June 14)
ii. Coordinate with John - Edzel
iii. Coordniate with AdCore - Noriss
iv. Coordinate with Batchreps (Mark G. and Marielle; Aileene Alfaro)
Pau
v. Printing - Jireh
a. Ask Sir Manny if paano yung reimbursement
process
b. June 19 deadline
V.
BAC and AEC baccalaureate service and graduation orientation
a. Consists of mass
b. Ticket invites will be released after orientation
c. IF people cannot attend, they should send proxies because we want to
limit the distribution of tickets on the day itself
d. Estimate: 300+ graduates including masters degree
VI.
JMA and JFA registration

VII.
VIII.

a. Should indicate which ones attended the graduation ceremony

CE Ushers
a. ABAM, RVC, Guilder Institute helpers
IBA Food
a. For Grad Comm and Maintenance
b. Food allocation 50 people