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  • Meeting 4

    Diunggah oleh

    DhiyauZola
    15 tayangan3 halaman
    A meeting is defined as any gathering of people from a company to conduct business such as planning, decision making, or motivating employees. There are two types of meetings: formal, such as annual general or committee meetings, and informal, like discussions or brainstorming. The purpose of calling a meeting should be clear, such as providing information on annual plans or obtaining support for programs. Key components of meetings include planning, notice, agenda, minutes, and participants. The chairperson's roles are to discuss the agenda with the secretary, encourage participation and discussion, and summarize at the close. The secretary prepares the notice and minutes, takes notes during the meeting, and records the minutes afterward. Participants are responsible for their topics, presentations

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    Meeting 4

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    A meeting is defined as any gathering of people from a company to conduct business such as planning, decision making, or motivating employees. There are two types of meetings: formal, such as annual general or committee meetings, and informal, like discussions or brainstorming. The purpose of calling a meeting should be clear, such as providing information on annual plans or obtaining support for programs. Key components of meetings include planning, notice, agenda, minutes, and participants. The chairperson's roles are to discuss the agenda with the secretary, encourage participation and discussion, and summarize at the close. The secretary prepares the notice and minutes, takes notes during the meeting, and records the minutes afterward. Participants are responsible for their topics, presentations

    Hak Cipta:

    © All Rights Reserved
    Unduh sebagai DOC, PDF, TXT atau baca online dari Scribd
    Tandai sebagai konten tidak pantas
    15 tayangan3 halaman

    Meeting 4

    Diunggah oleh

    DhiyauZola
    A meeting is defined as any gathering of people from a company to conduct business such as planning, decision making, or motivating employees. There are two types of meetings: formal, such as annual general or committee meetings, and informal, like discussions or brainstorming. The purpose of calling a meeting should be clear, such as providing information on annual plans or obtaining support for programs. Key components of meetings include planning, notice, agenda, minutes, and participants. The chairperson's roles are to discuss the agenda with the secretary, encourage participation and discussion, and summarize at the close. The secretary prepares the notice and minutes, takes notes during the meeting, and records the minutes afterward. Participants are responsible for their topics, presentations

    Hak Cipta:

    © All Rights Reserved
    Unduh sebagai DOC, PDF, TXT atau baca online dari Scribd
    Tandai sebagai konten tidak pantas
    dari 3

    MEETING

    Definition

    Any kind of purposeful coming together of people to carry out


    the business of the company such as communications, planning,
    setting policy, making decisions or motivating the work force.

    We meet because people holding different jobs have to


    cooperate to get specific tasks done

    Types of Meeting

    Formal - E.g. Annual General Meeting & Committee Meetings

    Informal E.g. Discussions, dialogues & brainstorming

    Purpose & Objective

    The person calling for the meeting should have a clear purpose
    and objectives

    The purpose of a meeting could be to give information about


    plans and programs for the year

    The objective of a meeting could be to obtain consensus and


    enthusiastic support of the staff

    Components

    Planning

    Notice

    Agenda

    Minutes

    Participants

    Role of Chairperson

    Convener/chairperson discuss with secretary before the latter


    sends the notice of meeting

    Provide an agenda

    Prepare the opening address

    Encourage participation, allows discussion

    Summing up and closing address

    Role of a Secretary

    Prepare the notice of meeting and attach the minutes of


    previous meeting

    Take the important notes during the meeting

    Prepare the minutes of meeting

    Role of the Participants

    Have direct responsibility or authority over the topic discussion

    Prepares his report well if he is required to present one, visual


    aids if appropriate

    Goes straight to the to the point of whatever he wants to say

    Listen actively and gives feedback when required

    Accepts tasks assigned

    Notice of Meeting

    Notice of meeting should reach participants few days before the


    day of meeting

    The notice should contains:


    1. Date, time and venue of meeting
    2. Purpose of meeting
    3. Meeting agenda

    4. Attach minutes of the previous meeting


    5. State time limit for each agenda
    6. Specify on the agenda who will speak or present reports

    Agenda

    The meeting agenda should be arranged as follows:


    1. The chairmans opening address
    2. Confirmation of minutes of the previous meeting
    3. Matters arising
    4. Presentation of working papers
    5. Other matters
    6. Conclusion

    Minutes

    The minutes should record:


    1. Important matters discussed in the meeting
    2. Decisions made
    3. Follow up actions required
    4. The format should follow the agenda
    5. Names of the members present should be arranged
    according to the seniority

    Every items discussed and recorded should be followed by notes


    indicating any further action required or for information only

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