‘Town of Franklin Board of Aldermen ‘Agenda November 2,2015, 1. Call @ Onder Mayor Bob Scot 2. lee of Allegiance- Vice Mayor Vern Cuts 3, Adoption of November 2, 2015 Proposed Agenda Approval of the October Sand October 20,2015 Board Minutes 5. Public Hearing 708 p.m. for Multi-Tenant Sign Amendment 6. Public Session 7. Now Business ‘A.) Bourd Action on Multi-Tenant Sign Amendment 1B.) Proclamation for National Hunger and Homelessness Awareness Week- Rob Bourke .)_ Sanitary Sewer Request for 940 Lake Emory Road Lowell Monteith 1D) Police Financing Application for New Police Vehicles- Finance Officer Kyra Doster E) Presentation of Suffiieney Notification for 2235 Georgia Road- Town Cleck Chad Simons and Town, Attorney John Henning Jr F.)_ Tax Refind- Tax Collector Jessie Wilkins )Usility Agreement for West End Mobile Home Park- Town Manager Summer Woodard 11) Discussion on National Flood Insurance Program. Town Manager Summer Woodard, Land Use ‘Administrator Justin Setser and Town Atomney John Henning J. 1) Town of Franklin Pay Plan Implementation. Town Manger Summer Woodard and Human Resource Officer Chad Simons. 41). Discussion on Bariramn Trail Heritage Sign Placement- Mayor Bob Scott KK) Update on NCDOT Bridge Project- Town Manager Summer Woodard 1} Update on Memorial Pek Stream Restoration Poject- Town Manager Summer Woodard 8. Legal A) Draft Ordinance forthe Limited Repeal ofthe Prohibition on Firearms Discharge- Town Attomey Jo Henning Ir 1B) Draft Ordinance for the “Streets and Sidewalks” Version ofthe Mobile Food Vending Ordinance: Town Awomey John Henning Jt ©.) Macon County Leachate Agreement. Town Attomey John Henning Je 9. Announcements ‘A)_ Town Hall tices will be closed in observance of Veterans Day Wealnesday November 11, 2015, B.) Town of Franklin Veterans Day Paral ancl Ceremony will be Wednesday November 11, 2015 from 10:15 ‘um, until 12:00 pam. atthe Town Gazebo. ©) Town Hall Ofices will be closed in observance of Thanksgiving Thursday November 26 2015 and Friday ‘November 27,2015. 1.) Winter Wonderland will be Saturday November 28, 2015 from 5:00 pm. nti 8:00 p.m. 10. AdjournDRAFT The regular meeting of the Town of Franklin Board of Aldermen was held on Monday October 5, 2015 at 7 p.m. in the Town Hall Board Room. Mayor Robert s. Scott presided. Aldermen Patti Abel, Verlin Curtis, Joyce Handley, Farrell Jamison, Billy Mashburn, and Barbara McRae were present. October 5, 2015 meeting The Pledge of Allegiance was done. Adoption of October 5, 2015 Proposed Agenda: ‘Motion was made by Mashburn, seconded by Jamison to adopt October 5, 2015 meeting Agenda with the addition of tax item that will be discussed under new business, Item T. Motion carried. Vote: 6 to 0. Approval of the September 8 and 21, 2015 Board Minutes Motion was made by Handley, seconded by McRae to approve the September 8 and 21, 2015 meeting minutes as presented. Motion carried. Vote: 6 to 0. Public Hearing for Indoor Gun Range John Henning Jr. - Town Attorney ~ Mr. Mayor, before we start the process | would like to remind the Board and the public what this is about. This is not for approval of any specific activity within the town ‘or any specific business. The situation we are considering tonight is a permitted use for the Town. Currently, the Unified Development Ordinance does not deal with it as a land-use, and there is also a police power health and safety ordinance that makes it unlawful to discharge a firearm within the town limits. Had the Town simply repealed the health and safety ordinance, we would not have given any direction as to where that is as a possible land use. Where we are at now, we are considering land use regulations to make it clear where this activity will be allowed. It will still need to be repealed, the safety ordinance later on if you choose to allow this as a permitted use. Angela Moore —! was going to address the same thing as far as the health and safety issue. While | fully support the right of people to build an indoor firing range on their property as a way to give back their property rights that our zoning codes tend to take away, | feel like we are putting the cart before the horse. We should address the code 130.04, the discharging of a firearm, and | would encourage the Board to not just allow this for indoor firing ranges, but to either repeal that code entirely or allow the use for private citizens to defend themselves in their homes from trespassers and nuisance animals, which will fully comply with North Carolina law. Another thing, under 152.123 Item Number 4, offside noise impacts wording Is not particularly articulate, and does not quantify what noise level will be acceptable at the property boundaries to offer protection to adjacent property owners. More specifics should be added to what decibel levels would be acceptable at the property boundaries to better protect property rights of the adjoining property owners, Fred Alexander ~ | believe an indoor range will be used by many people. For a few years in the 90s and early 2000s a local rifle and pistol club were able to use the local National Guard Armory, but 9/11 changed that. The proposal you anticipate for an indoor range will be more publically accessible, and | trust that you have reviewed the appropriate laws concerning health and safety to ensure that is so. Thank you.DRAFT Cliff Cyphers - I'll just take a minute. | teach 4-H shooting sports, and | train young people to shoot rifles, and pistols. We typically go on a Saturday to Dirty John to train, and mother’s typically never come back. I train them with their rifles monthly right here in town, but they go to competitions where they are shooting pistols, shotguns and 22's. I'd just lke to see an opportunity for them to get an opportunity to train with them instead of them having to travel for tournaments. 'm all for a range of some sort closer than what we have, and | know there are lots of laws and rules that need to be adjusted, but | want to be positive for it. October 5, 2015 meeting cont ued, Derek Jones —Mr. Scott, Board it is a privilege to be here, Ms. Moore you brought up a good point as far as noise, But I've had the opportunity to witness firsthand the indoor gun range at the North Carolina Justice Academy, as well as Beaufort, Georgia's range. Most of these ranges can take up to the caliber of 30/30 and 30. aut 6. You would be amazed at the size of the caliber of bullets that these ranges can take, and you can’t hear any noise outside. When | went toa concealed carry class at the Justice ‘Academy, you didn’t know people were shooting, 30 some people, and you couldn't hear a thing, The size of Mr. Wong's range, | don’t expect his to be 20 to 30 lanes. | know you have to consider safety concerns, At Dirty John, you have a higher chance of accidental discharge or someone going up there and assaulting the public. Unfortunately, can’t eliminate all crime in Franklin, but you have a higher chance of getting injured at Dirty John then you would with a range in town. People would spend their ‘money here and we would be keeping people safe, Aaron Garrett ~ I'd just like to echo what everybody else has said. | think it will be very beneficial for the young folks and for law enforcement. It will allow them to train in the winter time or in the event of rain. {just wanted to express that | am in favor of it. Justin Setser Land Use Administrator - You have the amendment to the Unified Development Ordinance in your packets. The Planning Board looked at this twice in July and August, and they recommended to add this as a permitted use to the Unified Development Ordinance, with a special use requirement starting in C-2 Commercial. With special use, it's not a by right use. They would have to go through a quasi-judicial hearing before the board to ensure they have met the requirements. The requirements are listed in the amendment as well, six of them, These requirements are tailored from other towns and counties that have indoor gun ranges. One deletion the planning board did recommend was to strike out the section that no shooting range will be within 250 feet of a residential zoning classification. Everything else went through. John Henning Jr. ~ Town Attorney ~ The planning board did consider decibel regulations for noise level. ‘There are some ordinances that do that. There are others that don’t. Also the definition for an indoor shooting range is that it has to meet the National Rifle Association standards, and/or federal and state regulations - whichever are more stringent. My understanding is that those capture noise requirements, We have also moved away from a decibel based nuisance ordinance. As you recall, we repealed the noise portion of our nuisance ordinance with decibel readings, as we understood that is fairly difficult to measure and enforce. We can look at doing that, but we currently don’t have the means to test it. But do think the noise level is taken into account. Mayor Scott closed the public hearing at 7:20 p.m.DRAFT October 5, 2015 meeting continued, Public Hearing for Mobile Food Trucks: Angela Moore — | got to be honest. | find this particular ordinance to be disappointing. | find most of the regulations to be redundant. You already have to get a business license. You already have regulations about trash and litter, and signs. And further, what's let is limiting the sale of non-food items and preferred power source for mobile food trucks. | find this to be redundant, and there are other organizations that regulate food trucks. I've talked with a couple of mobile food truck owners and it’s my understanding that most of what this does is require them to jump through more hoops, and that doesn't promote small business growth. As far as | know I don’t think there has been any complaints or problems against food trucks. 'd encourage the board to take a closer look at this to see what is actually being regulated. It’s really just more administrative paperwork, more fees, more costs, more time in addition to the staff here at the Town. | don’t think it’s going to improve the atmosphere for small businesses or the ambiance of the Town. I can definitely see food truck owners going elsewhere simply because elsewhere is not regulated. | thank you for your time and | hope you vote it down. Justin Setser ~ Land Use Administrator ~ Before you tonight is a text amendment for mobile food vending and mobile food vendors. It defines what they are and where permitted uses will be, As of right now, this is not a permitted use. So by adopting this you are saying this is a conforming use, Anyone wanting to operate a mobile food truck will know they are welcome in the Town of Franklin. But if passed, the permitted uses would be in C-1 Commercial, which will allow it in higher zones; including (MIcR) Medically, Institutional, Cultural and Residential and Neighborhood Mix Use. It’s leaving out residential districts. Mobile food vendors are also able to sell their merchandise, but they can't operate 2 yard sale. The planning board voted to add Medical, Institutional, Cultural and Residential (MICR) and ‘Neighborhood Mix Use. A food truck goes out at the college, so that will allow them to continue to go there. Alderman McRae - Would an ice cream truck be considered a mobile food truck? ifso, will that not be allowed to operate in residential zones? Justin Setser ~ Land Use Administrator ~ By definition yes, so they wouldn't be able to operate ina residential area. John Henning Jr. — Town Attorney As a matter of enforcement, | don't think Mr. Setser is going to chase an ice cream truck, Mayor Scott closed the public hearing at 7:29 p.m. Public Hearing for Text Amendment to UDO regarding citizen comments: 'No person spoke during the public session. John Henning Jr. —Town Attorney ~ This will comply with state law. The legistature did away with protest petitions from an ex percentage of property owners next to a rezoning petition would trigger a super majority vote. We will still have comments, but a super majority vote will no longer be a requirement.DRAFT ‘October 5, 2015 meeting continued, Mayor Scott closed the public hearing at 7:30 p.m. Public Hearing for initial Zoning Petition for 44 Lowery Lane Debbie Drake - Manager of Carolina Hotel ~ | have no problem with what is happening. | just want to know when we will be able to see the plans, and to make sure you are aware of the heavy traffic there. ‘am the manager of the Carolina Motel there, and people use that as a U-turn there all the time and a red light may be a good option. Justin Setser — Land Use Administrator — We will notify you when plans are made available. They have not closed on the property yet. This is an initial zoning, and the planning board recommended C-3, Commercial, which would comply with other properties in the area. Mayor Scott closed the public hearing at 7:32 p.m. Public Sessior Lois Lathrop —In 1964 | built a house on 318 Pauline Avenue, and I paid town taxes. And | went in to pay my taxes one day, and Frances Collins ~ the town clerk then ~ told me | didn’t have to pay town taxes on this property. She told me the only thing | would get if I chose to be in the town was garbage pickup and lower water and sewer rates. She said | could put it in or out, whatever | wanted. | chose out because | thought I could take out my own garbage. So she put it out and so it’s been that way ever since. | thought | was grandfathered in, So in 1975 | bought a piece of property beside my house, and they told ‘me to put it in with my house and land that | was on already, and just pay the taxes on the house and land. A year later I bought the other half of the property, and they told me to do the same, So | listed the town and land all in one, and I've paid my county taxes every year since then. I've paid what | was told to since then. | haven't had any other choice. Nobody has told me otherwise until now. So I will let John finish. John Lathrop — | just wanted you to know our situation. We have lived on Pauline Avenue for years, and 2 portion of our property isin the town. | ust want you to understand our situation about the letter we {got from the Town concerning back taxes. In 2001 | married my wife, and we took a portion of the land there to build a new home. | noticed that the land was partly in the town limits, and I went to the town office to see what | could do about town taxes. I was sent to the Town Attorney and he wasn’t sure what was best to do. He mentioned possibly dividing a portion of the taxes, but to go back to the town clerk to see what she thought. She said it was too complicated to divide the land and the house, and asked if anyone had been paying town taxes. Which we had not for years. She sald she would keep us off the tax list until someone complained. Since the town considered us out of town and we never received any notices, never questioned or notified about the situation, how can you feel righteous to send us 10 years of back taxes without any mercy. I'm sure you would feel the same way. I'm not against paying town taxes. | don’t think I’m responsible for back taxes and interest. 'm asking that you drop the ten years and non-payment penalties, and allow me to start paying taxes this year. Just treat us fairy. A friend of mine said, “Do unto others as you would have them do unto you.” | thank you for your time, and we look forward to your answer.DRAFT Ron Haven ~ Thank you Mayor Scott. I'd like to speak briefly about the Appalachian Trail. I think ‘everyone here knows my connection. | started bringing hikers to Macon County about thirty years ago, and I've brought a lot of hikers and a million dollars’ worth of revenue into the Town. | sit on the Tourism Development Commission Board, and I've noticed that there is an appeal for about $13,700 to run a shuttle bus for hikers. It’s been stated that hiker season runs from the first of February until the end of May. This isn’t right. The hikers start coming into Georgia around the first of March, and they die down to almost nothing at about April 15. You have hikers year round that hike on that tral for a few days, section hikers and weekenders. Appealing for this money, | just feel like it’s a scam to ask for this money to run this bus for this long. | was told there was 500 hikers brought in last year on the transit bus, well friends, | haul more people than that on my bus on a weekly basis, And I don’t charge them anything. I've been asked to sit on the Appalachian Trail Board, but I'm not dealing with arguments and complaints. That's why I've stayed away from it. All of the money I've brought in to the town and all that ‘ve done for the hikers, the Trall Board got a grant from the Tourism Development Commission to put brochures in, and | got the email saying they were going to take out all of my hiker services, which | don't care because | don’t depend on that anyway. In May of this year | sold the Sapphire Inn, so the only motel | have is the Budget Inn with twelve rooms. So filling that every night with 100 hikers coming in per day is not that big of a deal. 've always tried to be a person to save taxpayer dollars, and that’s, gotten me into trouble as a lot of you know. I've tried to be honest and straight to help our county, and | Use to every morning take a bus load of people out to local restaurants. Now the church up here is feeding them, and that is up to them. But a lot of that money, thousands of dollars, could be going to waitresses and cooks. 'm going to say this here. It does take about $15,000 to $16,000 to run these buses up and down the roads, other than having the passenger bus that | have — | also have several vans, | have a permit from the Forest Service, and | got the tag and the insurance to do it. They said they can ‘only haul them Monday through Friday. | operate seven days per week. So if they are asking for this, money, I'm asking for $7,500. That's $6,000 less than what they are asking. So if there is a consensus for these buses to run, 'm doing that anyway. If you think this will be fair, ! wil present this to the Tourism Development Authority. Thank you for your time. October 5, 2015 meeting continued, Mayor Scott — If you want to present this to the Tourism Development Authority that is entirely within your rights to do so, The Tourism Development Commission is with the county, not the town. The transit you are talking about is also with the county. But you have the right to go before the Tourism Development Authority. New Business: Board Action on indoor Gun Range ‘Motion was made by Jamison, seconded by McRae to adopt the ordinance as presented. Motion carried. Vote: 6 to 0. A copy of the ordinance is attached. New Business: Board Action on Mobile Food Trucks ‘Alderman Curtis ~| have a question. Talking about the mix use neighborhood, | kind of look at that food truck as a drive in, and for a truck to park on those lots ~I don’t think it’s fair. We denied that right to a donut shop because of a drive through, so I'm a little concerned about allowing them there. Alderman Abel ~ They have to actually park somewhere, right? It’s not a permanent structure?DRAFT Alderman Mashburn ~'m wortied about that too. They can just walk up and leave. I'm afraid we are giving mixed signals on this, October 5, 2015 meeting continued, Mayor Scott ~ Let me weigh in on this. There was misconception that the Town was trying to outlaw food trucks. Actually, we're trying to be proactive to head off other problems that towns have had, and wwe are actually helping food trucks because it lets everyone know where everybody fs. Alderman Jamison — One thing it does is allow them to operate, and we are stating where they can be. If there is an issue we can go back and fixit. Alderman Handley ~ | like the idea of food trucks. Alderman Mashburn ~ The only question is neighborhood mix use. 'm not really happy about that. Alderman Abel ~ Will that disallow the food truck from operating at the school? Mayor Scott ~ The donut shop we denied was a permanent fixture, on land. Justin Setser—Land Use Administrator - The College is Medical, Institutional, Cultural and Residential, so denying Neighborhood Mix Use won't disallow the food truck from operating at the school. Motion was made by Curtis, seconded by Mashburn to approve the ordinance, with the edition of eliminating the removal of Neighborhood Mix Use as a permitted zone. Motion carried. Vote: 6 to 0. A copy of the ordinance is attached. Alderman Abel -Just to clarify to cover some of the things that Ms. Moore brought up. We're not actually adding more restrictions on food trucks. We are making ita lot easier for them to come in. And secondly, we're not charging any fees are we? Justin Setser — Land Use Administrator — Just the $10.00 business registration fee that they already have to get John Henning Jr. Town Attorney ~| will bring back a streets and sidewalks ordinance next month for mobile food trucks, That's a separate matter and it needs to be addressed. | apologize. | have a draft ordinance, but | just didn’t get it on the agenda tonight. It will cover food trucks during Town festivals. Justin Setser ~ Land Use Administrator ~| know we're not Asheville, but thelr food truck ordinance is pages long. Our ordinance is nothing like it. It doesn’t even come close to imposing those types of restrictions, But they have more food trucks now than they have had before their ordinance was approved. It doesn’t deter them, but welcomes them. ‘New Business: Board Action on Text Amendment to the Unified Development Ordinance regarding Citizen Comment ‘Motion was made by Mashburn, seconded by Jamison to adopt the ordinance as presented. Motion carted. Vote: 6 to 0. A copy of the ordinance is attached.ORAFT ‘New Business: Board Action on Initial Zoning Petition for 44 Lowery Lane October 5, 2015 meeting continued, ‘Motion was made by Handley, seconded by McRae to accept initial zoning petition for 44 Lowery Lane as submitted, Motion carried, Vote: 6 to 0. A copy of the zoning petition is attached. New Business: Presentation by Read 2 Me for Story Walks Brittney Raby presented upcoming projects concerning Read 2 Me story walks at Parker Meadows ball fields and the Macon County Greenway, Mayor Scott ~| think you may need to look at our sign ordinance. These will be permanent structures? Alderman Handley ~ But they are in the county? Mayor Scott ~ | understand that, but she's talking about doing it in the corporate limits in the town? Brittney Raby ~ Our first two structures will be on county property. John Henning Jr. —Town Attorney —I will have to look, but | think there is a pretty broad exemption for non-commercial type structures. Mayor Scott ~ I'm just curious to why you were coming to the town if all these are going to be on county property? Brittney Raby — That's the big picture. I'm just here to let you guys know what we are doing, Alderman Abel ~ | also asked her to come. She didn’t say anything about signs on town property. | love the idea. It's promoting literacy, family, and nature. New Business: Re-Appointment of Denton Higdon to the Town Planning Board Motion was made by Handley, seconded by Curtis to re-appoint Denton Higdon to the Town of Franklin Planning Board for a three year term beginning October 5, 2015 and ending October 5, 2018. ‘Motion carried. Vote: 6 to 0. ‘New Business: Re-Appointment of Tom Harris to the Town Planning Board ‘Motion was made by McRae, seconded by Curtis to appoint Planning Board Chairman Tom Harris for a three year term to the Town of Franklin Planning Board beginning October 5, 2015 and ending. October 5, 2018. Motion carried. Vote: 6 to 0. New Business: Permission to Advertise Vacancies on the Town Planning Board Mayor Scott ~ We just need to give Mr. Setser permission to fill vacancies on the Planning Board.DRAFT Justin Setser — Land Use Administrator ~ One is David Rowland’s seat, and he no longer wants to serve. The other is an alternate on the Extra-territoria jurisdiction. He no longer wants to serve. This seat is held by Ken Stonebreaker October 5, 2015 meeting continued, Motion was made by Curtis, seconded by Handley to grant permission to advertise vacancies on the ‘Town Planning Board. Motion carried. Vote: 6 to 0. New Business: Budget Amendments Kyra Doster ~ Finance Officer ~ The first two you have will actually appropriate insurance settlement ‘checks into vehicle line-item, The first one is for $3,314.00 to go into the fire department for a pumper truck. The second one is to appropriate that into the police budget for a crown vehicle. These are insurance vehicle checks we received for vehicle repairs. The other budget amendment will appropriate the Federal Emergency Management Agency grant funds, and our match. ‘Motion was made by Curtis, seconded by Mashburn to approve budget amendments for $3,314.00 for vehicle line-item in the fire department, $3,096.00 for vehicle line-item in the police department, and. to approve appropriation of FEMA grant funds and required match in the amount as presented. ‘Motion carried. Vote: 6 to 0. A copy of all three budget amendments are attached. New Business: Competitive Bidding Purchasing Program for the Town of Franklin Kyra Doster ~ Finance Officer ~The next thing we have is a competitive bidding group purchasing program called HGACBUY, which stands for Houston Galveston Area Council t's a program that is similar to what we know as purchasing off of state contract. This is just another resource we can use to purchase bid processes, and will help us streamline some things. We have attached the frequently asked questions that explains what this is and how it works. | did send this to our Town Attorney, and he has reviewed this. They specialize in public works and public safety and it might help us streamline purchases. Alderman Mashburn ~ This is not required? What about the cost? Kyra Doster ~ Finance Officer ~ No cost. The fees are passed to the contractor. And it is not required. We are not obligated to do anything, New Business: Resolution authorizing the Town Clerk to investigate the sufficiency of an Annexation Peti Chad Simons ~ Town Clerk - We got a voluntary annexation petition for two parcels on the Georgia Road. All you are doing tonight is granting me permission to make sure that it meets the requirements. | ‘would like to turn it over to Mr. Henning, because there is something you need to be aware of.DRAFT John Henning Jr. Town Attorney ~ It's not fatal. The application we got is on the form for a contiguous annexation. That’s a simple matter, just two questions. We had this come up with the Te annexation when they tried to petition as a contiguous annexation, and we found that did not qualify and we had to treat it as a satellite annexation. The same happened here. All this means is that the resolution will have to meet the requirements of a satellite annexation, October 5, 2015 meeting continued, ‘Motion was made by Jamison, seconded by Curtis to adopt Resolution authorizing the Town Clerk to investigate the sufficiency of an annexation petition. Motion carried. Vote: 6 to 0. A copy of the Resolution and annexation petition is attached. ‘New Business: Re-Zoning Petition for 244 Porter Street Justin Setser — Land Use Administrator - We received in August a petition to rezone a parcel at 244 Porter Street. The petition is in your packet. The planning board met and set a public hearing for it next month, ‘Alderman Jamison — Isn't this spot zoning? We don’t do that. John Henning Jr. - Town Attorney ~ There has been a recent Court of Appeals decision that deals with this. It may not be good planning to rezone this based on conformity, but it also may not be illegal spot zoning. This needs to be a legislative decision that the Board needs to make to decide not to schedule the public hearing, rejecting the proposed change. Alderman Mashburn ~ The planning board recommended to deny this. Therefore | make a motion that ‘we go with their recommendation. ‘Motion was made by Mashburn, seconded by Curtis to deny the rezoning petition for 244 Porter, Street. Motion carried. Vote: 6 to 0. A copy of the re-zoning petition is attached. New Business: Set Public Hearing Multi-Tenant Sign Amendment Justin Setser —Land Use Administrator ~ This was just something that caught my attention. The planning board has discussed this for quite some time, longer than the gun range and food trucks. | think there are some flaws in our sign ordinance for multi-tenant facilities. Our sign ordinance is broken up into ‘commercial and residential, broken down into single tenant and multi-tenant facilities. For single tenant commercial structures, they're allowed a 50 square feet free standing sign. For multi-tenant facilities, whether it’s one or fifteen, they're allowed 70 square feet for all ofthe tenants. What this would do is a text amendment to the sign ordinance, changing this to setting the size of signs to be dictated by the zoning district. The Planning Board met and they recommended 70 square feet for C-1 Commercial, 90 square feet for C-2 Commercial and 150 square feet for C-3 Commercial. I think this is not too bold, but it will make a lot of nonconforming signs now conforming. And allow multi-tenant facilites set off the road a little more noticeable. New Business: Update on North Carolina Department of Transportation 4.0 Prioritization ListDRAFT Land Use Administrator Justin Setser presented the state's lst of project rankings. A copy of the packet presentation is attached. October 5, 2015 meeting continued, Alderman Abel - Can you explain the Georgia Road project and the Wide Horizon one? Justin Setser ~ Land Use Administrator ~ That's Highway 106, a county project ~ and one the county wanted to see ranked. The Wide Horizon project has been committed to already. ‘Surmmer Woodard ~ Town Manager ~ What was the total cost of Belden Circle and Wide Horizon proposal? Justin Setser Land Use Administrator ~ The estimate is $66 million. ‘New Business: Sewer Allocation Request for Burnette Hill Road ‘Summer Woodard ~ Town Manager ~ Mr. Mayor and Town Board, this is a revised proposal. Back in 2013 you received a request from Mr. Vanderwoude requesting 9,360 gallons per day for Burnette Hill It was contingent upon one year, so that expired in June 2014. He is here tonight to ask for the same sewer allocation. The project never came to fruition, so he’s wanting to revisit it and he is asking for the same thing ‘Motion was made by Jamison, seconded by Handley to approve the sewer request allocation of 9,360 gallons per day to Mr. Jim Vanderwoude. Motion carried. Vote: 6 to 0. A copy of the letter is attached. ‘New Business: Designation of Voting Delegate for 2015 North Carolina League of Municipalities Conference ‘Motion was made by Curtis, seconded by McRae to appoint Mayor Bob Scott as the voting delegate for the 2015 North Carolina League of Municipalities Conference. Motion carried. Vote: 6 to 0. New Business: Street Closing Request for Taste of Scotland 2016 Doug Morton - Taste of Scotland Festival Director ~| came here to update the Board and to make a request. We had a big crow last year, and the last two years. People are coming into town on Friday and expect more things to be going on. So we are going to attempt to expand it, placing food and craft vendors on lotla Street. We think itis time to do that. We are working to have a Scottish Harp Competition, and | think this alone would bring in 800 to 1,000 people. We also want to have entertainment at the Gazebo, We will have Scottish and Celtic bands playing, and we want to expand our children’s games to Friday too. We think this will enhance the crowds coming in. Last year Asheville’s festival had less than 500 people attend, compared to our estimated 3,000. We are proposing to close lotla Street on Friday, and like | said, have our food vendors setting up their tents. And our craft vendors will come in Saturday. We also want to close Main Street on Saturday. We think we will have enough vendors to close both streets, but only lotla on Friday. We feel this will be a big investment for the town, Alderman Mashburn — What times? What are we talking about?DRAFT October 5, 2015 meeting continued, Doug Morton ~The Harp competition would start at 9 a.m, Alderman Mashburn — Will it need to be closed overnight? Doug Morton — No sir. The food vendors will just secure their tents. Alderman Mashburn — But if their stuff is there you will still have to have the street closed all night. Alderman Jamison — Can it just be the area between the courthouse and gazebo? We have businesses there that need to have access. Doug Morton ~Yes. Alderman Mashburn —We normally do this in February, with all of our street closings. Let's take the recommendation and come back to it in February. New Business: Town Board Member appointment to the Bike and Pedestrian Steering Committee Motion was made by Handley, seconded by Curtis to appoint Alderman Patti Abel to the Bike and Pedestrian Steering Committee. Motion carried. Vote: 6 to 0. ‘New Business: Update on Town Crosswalk Project ‘Summer Woodard - Town Manager ~ We have hit a small hurdle. I do have some suggestions. The company that was going to do this for us came last Wednesday. They had two concerns. One was the age of the existing asphalt on Main Street, which is a Department of Transportation right of way. They believe the cracks in the asphalt will show through the pattern. The second concern is when the state has went through and remarked the crosswalks was not through regular paint, but thermoplastic. So the brick pattern would still show through the existing lines. They said we would need to have the crosswalks milled and re-asphalted, and the best option would be to have Main Street redone, Wesley Grindstaff with the state transportation department told me Main Street will nt be repaved until six years. So option one got bleaker. Option two is this. Since the Town would be willing to take on. responsibility to maintain new crosswalks, would they be willing to help mill and repave the crosswalks, He said no. He did tell me that it would cost about $5,583 to mill and re-asphalt all seven existing crosswalks. The numbers are not concrete, but just a rough estimate. We have $50,000 in the budget. So ‘we can back up and see what we can do, or you can allow me to begin discussions with the state to mill and re-asphalt the crosswalks. Oliver Paving said time would be of the essence, because the temperature has to be sixty degrees or higher. That's where we have been, ‘Alderman McRae ~ How quickly can they do it? ‘Summer Woodard — Town Manager — Just as soon as we could get it milled and resurfaced. The state ‘would serve as the liaison between the state approved paving contractor and the Town. The state has another crew repaving a few roads in Franklin, so they are here already. Alderman Curtis ~ Suppose we mill it and pave it, and don’t get the crosswalks down?RAFT October 5, 2015 meeting continued, Summer Woodard ~ Town Manager ~ Scheduling will be crucial now. ‘Alderman Jamison | think we should look into it. it may be it doesn’t fall together, but we could do it in the early spring. But we should go ahead. They were going to have to remove that stuff anyway. At least this will give us a chance to get it done. - You would have John Henning Jr. ~ Town Attorney ~The Board will need an appropriation to repave to authorize the manager to put it out for an informal bid process. Mayor Scott ~ | think we have a good negotiating company with the milling company too. Alderman Jamison ~ They are already state contractors, under contract right now. John Henning Jr. ~ That would be even better, we could do it as a line-item to draw it off of the contract. Motion was made by Handley, seconded by McRae to talk with the state Department of Transportation and to allow the Town Manager to proceed with negotiations and to appropriate the money for the project. Motion carried. Vote: 6 to 0. New Business: Tax Releases John Henning Jr. - Town Attorney ~ This is the same matter that Mr. and Mrs. Lathrop discussed. If you remember we discussed this a few months ago, discovering that a handful of properties were not property billed. It’s fair to say that we went through a lot of head scratching, not being totally comfortable with making people pay ten years’ worth of back taxes. At the same time we need to at least add these to our base. We consulted with the School of Government, and on the basis that all of these folks have paid their county taxes in the past decade and probably earlier, they probably would have paid every cent in town taxes if they were notified. | think it’s a Fundamental fairness problem. Alderman Jamison ~ This is in line with what the Board had done in the past. My home off Baird Cove went through this. In 1979 | got a letter to pay back taxes, but those got released and I had to start, paying going forward after | was notified. Motion was made by Jamsion, seconded by Abel to release ten years of back taxes with principal and interest, and to add taxes beginning this year. Motion carried. Vote: 6 to 0. A copy of the releases are attached. Announcements: Set Special Called Meeting for Tuesday October 20, 2015 at 5:30 p.m, for National Flood Insurance Question and Answer Session, The 19" Annual Pumpkin Fest will be Saturday October 24, 2015 from 9 a.m. until 4 p.m. On October 8, 2015 the League of Women’s Voters is having a meet the candidate’s forum at 6:30 p.m.DRAFT ‘Alderman McRae ~ | think we need to recognize our planning board members. They do so much. We should show our appreciat October 5, 2015 meeting continued, Mayor Scott - That's a great idea. Let’s begin inviting them to our town dinners. urn; ‘Motion was made by Jamison, seconded by Abel to adjourn the meeting at approximately 9 p.t Motion carried. Vote: 6 to 0. Robert S. Scott, Mayor Chad 8. Simons, Town ClerkDRAFT ‘The Town of Franklin Board of Aldermen held a special called meeting on Tuesday October 20, 2015 at 5:30 p.m. in the Town Hall Board Room. Mayor Robert S, Scott presided. Aldermen Verlin Curtis, Farrell Jamison, Billy Mashburn and Barbara McRae were present. October 20, 2015 special meeting Aldermen Patti Abel and Joyce Handley were absent. The Pledge of Allegiance was done. New Business: Discussion of National Flood Insurance Program Mayor Scott — Please feel free to ask any questions. This will be more informal than what we normally. do. Justin Setser ~ Land Use Administrator ~ The idea tonight is to ask questions, have the Board ask questions and obtain information. We have Terry Foxx, John Gerber and Randy Mundt from the state flood program. We are going to bring up their website so we can answer specific questions. Terry Foxx — North Carolina Department of Public Safety ~ Good evening. I'm the western planner for the national flood insurance program. | work for the state department of public safety. What this program does, if you adopt an ordinance, it will give you reduced flood insurance as a participating ‘community ~ instead of having to go out and try to find insurance at a much higher rate. It will also provide other benefits. | met with Ms. Summer Woodard and Mr. Justin Setser a few weeks ago, and we looked at a lot of buildings and land in your community. John Gerber— North Carolina Department of Public Safety ~ We use the hydrologic engineering and river analysis system to draw the maps. This is what we use throughout the nation. We look at discharge, the drainage area and development in the drainage area. We also did field surveys and look at our Lidar data. That’sa quick explanation of it. And the one hundred year flood is a one percent chance of that occurring, once a year, or multiple times per year. William Talbott —| think the real question for the Board is by allowing this flood plain to exist, what does this do to the economic impact to Franklin as a whole in terms to commercial properties that line up along this flood way and flood plain? | think that is the question, Karl Gillespie ~ Has anyone taken the properties in the blue and figured up the values of those properties, and realize that you will destroy all that value for a one percent chance of a flood in the of Franklin. | would bet itis millions and millions of dollars. Terry Foxx—To be able to develop in the flood zone, sometimes it’s a thought you can’t develop at all That's not true. You can't develop in the flood way unless you can prove that there will be no rise in the flood way. But within the flood plain, you can develop within the 100 year flood plain as long as you get a permit. William Talbott — But that flood way should not exist. And if the culverts are structured right, you wouldn't have any flooding. You're destroying a lot of property.DRAFT John Gerber~A flood way is a requirement for Federal Emergency Management Agency mapping specifications. There has to be a flood way. Let me give you some perspective. All 100 counties in this state participate, and 472 municipalities participate; 42 municipalities don’t. Of the 42, Franklin probably hhas more flood areas than any of the other non-participating municipalities. So 472 municipalities have already dealt with these questions, and it doesn’t prohibit development. Furthermore, the North Carolina building code standards are equivalent with what would be in the flood ordinance. So they are the same standards, whether you have the ordinance in place or not. October 20, 2015 special meeting continued, Alderman McRae —How recent is the data? John Gerber — 2009. | know some of you don’t feel comfortable with the maps, but we've done this for the entire state, and North Carolina is pretty much the FEMA model. We've gone back and reviewed it, and at this point, we feel confident that these flood maps are accurate. Alderman McRae ~ Do you have data from Crawford Branch specifically regarding flooding? John Gerber — No, we don’t have actual rainfall data, because the United States Geological Survey doesn’t’ have any rainfall gauges at Crawford Branch. But we compare rainfall events for the watershed area. Tom Harris ~ Is this map officially being used for any insurance and financial organizations? If so, how do they use them? John Gerber ~ There is a mandatory requirement for flood insurance purchase for properties that have a loan through a federally regulated lending institution, and they are required by law to have flood insurance. They use these maps. Also, any type of federal grant funds would use these maps. Tom Harris ~ So the existence of these maps may be effecting us in ways we don’t even realize? John Gerber— Yes, and remember the building code has the same standards. Maybe this is a good time for Matt Mason to discuss the building code with you guys. Matt Mason ~ Macon County Planner - Thank you. The Town Manager and Town Planner asked me to come by and speak tonight. 'm the floodplain administrator for the county. If you take the Town of Franklin that doesn’t participate in the program right now, and compare it to the state building code, there are several requirements through the state building code that you probably don’t know about. If your home is destroyed by fire, flood or by any other damages by more than fifty percent, it would have to be built with the new state building codes. This means you would have to elevate It one foot above base foot elevation. if it’s @ commercial building and it’s destroyed by more than fifty percent, by the same process, then you are required to dry flood proof through engineering designs. if you take those two things, add a few more litle things, you basically have a flood ordinance to allow someone to have the option to buy flood insurance. Buildings that you already own and pay for, flood insurance is your choice. All the vacant lots in the flood plain, essentially only people who can purchase and develop those lots are people who borrow with private money. That's something you need to think about, I'm not here to sell you one way or the other.DRAFT John Henning Jr. - Town Attorney ~ Matt, do you have an opinion on the effect on the value of county properties as a result of the county's participation in the flood program? October 20, 2015 special meeting continued, Matt Mason — None. You can still build in the flood plain, and we always have. Terry Foxx — Another thing, from an emergency management standpoint, when an emergency declaration is declared in this state, one of the first things they will askis if you are participating in the national flood plain program. You won't be eligible for certain benefits otherwise. Karl Gillespie ~ What kind of benefits? Terry Foxx — Disaster mitigation grants to help the community get back on its feet. Matt Mason ~ It would hurt the town mostly in terms of infrastructure. By infrastructure, we're talking about roads, water and sewer lines. Alderman McRae ~ What if the Little Tennessee floods, which has been a problem? Terry Foxx - You're not covered now, but you would be in the program. John Gerber ~ | have to say, because we hear this a lot. People say it’s never flooded here before every time a flood event occurs, Karl Gillespie - How can we be sure these maps are accurate, when inconsistencies have been shown in the past with previous maps? John Gerber ~ That's @ good question. We have the field survey data, which is more accurate. We do filed surveys for cross sections. | feel fairly confident that these are accurate. Karl Gillespie — What if we see a mistake. Can we challenge it? John Gerber We would want to get it right. Tom Harris ~ This isn’t a representation about what's happened in the past, but a projection of what ‘may happen in the future within the flood hazard area? John Gerber—Yes. Alderman McRae ~ | did some research on the 1964 flood, and I remember that one of the buildings that was severely damaged ~ according to newspaper articles at the time, was a result of Crawford Branch and not the Little Tennessee River. It wasn’t high up, but it was from Crawford Branch. They called it frog town branch at the time. Alderman Curtis ~| was there at the time. The Little Tennessee River was very high up, and I've never seen a flood on Crawford Branch.DRAFT October 20, 2015 special meeting continued, William Talbott ~It just seems like one percent is an awful small amount. Justin Setser Land Use Administrator ~ Until it happens. John Gerber—One percent is actually pretty high statistically. It means it has a one percent chance of ‘occurring every year, or multiple times in one year. Tom Harris ~ If we became a participating community, are there any negatives with this since we are already using these maps for other things, like lenders and the state building code? John Gerber There would be minimal requirements, like the approval of flood plain permit. So there is very litle n the ordinance that wouldn't also be required in the building code. John Henning Jr.~ This has impacted the Town. The police department building isin the flood area. The lack of available national flood subsidized insurance has caused significant difficulties here recently. It has impacted the town financially William Talbott ~ But you built the thing knowing it was in the flood plain. John Henning Jr. Town Attorney ~ Yeah. But you can build in the flood plain. The only question is will ‘we be able to get affordable insurance and effective emergency response programs when it does flood. Terry Foxx A lending institution will force you to buy insurance if you don't have it, and they will find you if you don't. IF you have a structure under a federally backed mortgage, you must have insurance. Karl Gillespie ~ How much are we talking about in savings? So you don’t know? How much? John Henning Jr. — Town Attorney ~ I will get those numbers for you. Mike Breedlove ~ The problem to me is undersized culverts. What can we do about that? John Gerber— Larger culverts are very expensive to put in, when you are talking about sizing them up to make them compatible with the one hundred year flood. Mike Breedlove - | just don’t think it’s fair when someone’s undersized culvert floods me out. Warren Cabe — Macon County Emergency Services Director ~ Also, there is alot of mitigation money somewhere else when you participate in the flood insurance program. If you have other culvert issues, ‘and you can identify those in the county mitigation plan and you wanted to replace some, you can get very specific. You would have to get permission to do it from the property owners, but you are more likely to get some funds to fix them. We've done it before. It helps. It’s not a miracle cure. ‘Alderman Curtis - All the growth through Baird Cove and Hemlock Hills, that has caused a lot more runoff than maybe the older maps showed. And | don’t know if t will get any better, but there is more runoff. 'm just curious. How many people would buy flood insurance if it was offered to them? And | own property on Crawford Branch.DRAFT Justin Setser — Land Use Administrator ~ Let me give an example on what this program would do, and what its doing now. I had a lady call and say she was interested in buying the house she has been renting. The home is on Crawford Branch, located on Palmer Drive. She went to the bank, wanted to buy the home. Went to get a loan, and the bank said she had to get flood insurance because she was in a flood plain. She couldn't get subsidized flood insurance because we're not in the program, so she couldn't afford to purchase the home. So there are situations in the town right now, and that can be for anything. We have a vacant lot where Franklin motel use to be. Sure, if you have deep pockets you can afford to buy and develop it. But not everybody has deep pockets. That can potentially stymie growth as well October 20, 2015 meeting continued, John Henning Jr. ~ Karl, | got the numbers. We were required to get flood insurance through the Lords of London, and it was $15,000 for one year at the police department building. We refinanced so the coverage lapsed. They caught it, and offered a policy for $12,000. Wayah Insurance got us a policy that covers it for $7,000, Wayah did price it for us, to show what we would have paid had we been a part of the program, and we could have gotten coverage for $1,500. So it William Talbott - What about if you're in the floodway? John Gerber~ It doesn’t matter as far as insurance goes, whether or not you are in the flood plain or floodway. Matt Mason — Macon County Planner - The county charges a $60 flood permit fee to check elevation for new construction. ‘The Town Board of Aldermen and residents discussed this issue at length, examining several parcels on the Flood Plain Hazard website. John Gerber—They want it to be right. If you think something is wrong, and you provide the information, they will come out and see what it looks like. You would have to survey your properties. But | think they would consider the data. Typically that’s how itis done. ll take it back if you can provide the information. \'m sure the Town can provide copies of the McGill study if you want it as well Justin Setser ~ Land Use Administrator — Yes, we do have copies of the McGill study. Alderman Curtis — Did | hear correct that you said you were doing a county update in mapping in June of next year. John Gerber ~ We actually met this past June. ‘Summer Woodard — Town Manager ~ But as of right now, unfortunately, we are stuck with these maps. ‘And the question seems to be is, the map issue vs. the flood insurance program Issue, The maps are in use right now, regardless of whether we like it or not. The maps do encompass the McGill study. So basically we got what we got, and it becomes the question of the flood insurance program and the benefits it will provide. Am | correct in that assumption? Terry Foxx Yes,DRAFT John Gerber — Yes. That is correct. But we do want you to be comfortable with the maps. October 20, 2015 special meeting continued, Mayor Scott ~ Okay. We are not making any decisions tonight. Hope everyone got their questions answered ‘Motion was made by Curtis, seconded by Mashburn to adjourn the meeting at approximately 7 p.m. ‘Motion carried. Vote: 4 to 0, Robert S. Scott, Mayor Chad 8. Simons, Town ClerkAgenda Item — Board of Aldermen Meeting Date: November 2, 2015 Agenda Item #: 5 Department/Agency: Land Use Subject Matter? Public heaving 7:05 p.m, for Multi‘Tenant Sign Amendment. Department Head's Comments/Recommendation: N/A ‘Town Manager's Comments/Recommendation? N/A Suggested Motion: N/A Attachments: Yes No_X_ Action Taken:Agenda Item — Board of Aldermen Meeting Date: November 2, 2015 Agenda Item #: 7 (A) Department/Agency: Town Board Subject Matter: Board Action on Multi-Tenant Sign Amendment. Land Use Administrator Justin Setser will be available to answer any questions. Department Head’s Comments/Recommendation: N/A ‘Town Manager’s Comments/Recommendation: Consideration Suggested Motion: If (favorable) Town Attorney will provide wording. Attachment Yes _X No Action Taken:AN ORDINANCE ADOPTING CERTAIN AMENDMENTS TO CODE OF ORDINANCES CHAPTER 155, REGULATING THE DISPLAY OF SIGNS IN THE TOWN OF FRANKLIN AND ITS EXTRATERRITORIAL JURISDICTION. WHEREAS, there was adopted an ordinance regulating the display of signs for the Town of Franklin and its extraterritorial jurisdiction, by unanimous vote of the Board of Aldermen, at its regular meeting held on the 1* day of March, 2006, which was duly codified as Chapter 155 of the Town Code of Ordinances (the “Sign Ordinance”); and WHEREAS, the Acts of the State Legislature of the State of North Carolina empower and authorize the Board of Aldermen as Legislative Body of the Town of Franklin to adopt ordinances, and to revise, amend, augment, recodify and restate ordinances adopted pursuant to that authority; and WHEREAS, the Board of Aldermen deems it necessary and expedient to adopt certain amendments to the Sign Ordinance, and has considered adoption of the same on the recommendation of the Planning Board, after due advertisement and public hearing; NOW, THEREFORE, BE IT ORDAINED by the Board of Aldermen of the Town of Franklin that: Section 1. §155.11 of the Sign Ordinance is hereby amended to read as follows: “§152.11 ON-PREMISES SIGNS. (B) Commercial and industrial distris, (J))As this subsection is applied to multiple tenant developments, only one illuminated freestanding sign shall be permitted per street frontage, Second street frontage must be at least 100 feet long with a street entrance to be counted as a frontage, Fhe In the C-1 Central Commercial zoning district, the sign shall not exceed 70 square feet in area; In the C-2 Secondary Commercial zoning district, the sign shall not exceed 90 square feet in area, In the C-3 Highway Commercial or I-1 Industrial zoning districts, the sign shall not exceed 150 square feet in area, Signs regulated by this subsection shall be a maximum of 18 feet in height, and shall be located no closer than ciight feet to the street right-of-way or ten feet to the traveled portion of a street where the street right-of-way does not exist or cannot be determined. Section 2. Except as specifically amended herein, the Sign Ordinance, Code of Ordinances Chapter 155, shall remain as previously enacted, {CS: 00031570.DOCX}Section 3. This ordinance shall be deemed published as of the day of its adoption and approval by the Board of Aldermen and the Clerk of the Town of Franklin is hereby authorized and ordered to file a copy of said ordinance in the Office of the Town Clerk. Section 4. Said ordinance shall be in full force and effect immediately on the date of its publication and filing thereof in the Office of the Clerk, and said ordinance shall be presumptive evidence in all courts and places of the ordinances and all provisions, sections, penalties and regulations therein contained and of the date of passage, and that the same is properly signed, attested recorded and approved and that any public hearings and notices thereof as required by law have been given, ADOPTED: This 8“ day of September, 2015, upon motion by Alderman , seeonded by Alderman _ + and having been approved by a vote of _ in favor and __ against. TOWN OF FRANKLIN By: ATTEST: Chad Simons, Clerk {CS: 00031570,.DOCX}HANA EXPRESS TAUNDROMAT | 150 sq ¢4Agenda Item — Board of Aldermen Meeting Date: November 2, 2015 Agenda Item #: 7 (B) Department/Agency: Macon New Beginnings Subject Matter! Proclamation for National Hunger and Homelessness Week. Bob Bourke will present this item. Department Head's Comments/Recommendation: N/A. ‘Town Manager's Comments/Recommendation: Approval Suggested Motion: If (favorable) to proclaim the week of November 14 through November 22, 2015 as National Hunger and Homelessness Awareness week in Franklin, NC, Attachments: Yes _X. No_ Action Taken: ___TOWN OF FRANKLIN Post Office Box 1479 Franklin, North Carolina 28744 (828) 524-2516 ‘A RESOLUTION PROCLAIMING NOVEMBER 14-22, 2015 AS NATIONAL HUNGER AND HOMELESSNESS AWARENESS WEEK IN FRANKLIN, NORTH CAROLINA By Franklin Board of Aldermen: Date Proclamation Issued: November 2, 2015, WHEREAS, for the past several years the National Coalition for the Homeless and National Student Campaign Against Hunger and Homelessness have sponsored National Hunger and Homelessness Awareness Week; and WHEREAS, the purpose of the proclamation is to educate the public and advocate with and on behalf of people experiencing homelessness about the many reasons people are hungry and homeless including the shortage of | affordable housing in Franklin for very low income residents; and to encourage support for homeless assistance service providers as well as community service opportunites for students and school service organizations; and WHEREAS, there are many organizations committed to sheltering, providing supportive services as well as meals and food supplies to people experiencing homelessness including; Carenet, Macon New Beginnings; and WHEREAS, the theme of National Hunger and Homelessness Awareness Week 2015is “Being homeless is not a crime,” and WHEREAS, the Town of Franklin recognizes that hunger and homelessness continues to be a serious problem for ‘many individuals and families in Franklin; and WHEREAS, the intent of National Hunger and Homelessness Awareness Week is consistent with the activities of Carenet and Macon New Beginnings, NOW THEREFORE BE IT RESOLVED that the Franklin Board of Aldermen hereby proclaims November 14-22, 2015 as National Hunger and Homelessness Awareness Week. BEIT FURTHER RESOLVED that the Franklin Board of Aldermen encourages all citizens to recognize that many people do not have food security and housing, and need suppor from citizens, and private/public nonprofit service entities, Robert 8. Scott, Mayor had Simons, Town ClerkAgenda Item — Board of Aldermen Meeting Date: November 2, 2015 Agenda Item #: 7 (C) Department/Agency: 'The Fathers House Subject Matter: Sanitary Sewer Request for 940 Lake Emory Road. Lowell Monteith will present this item Department Head’s Comments/Recommendation: N/A ‘Town Manager's Comments/Recommendation: Consideration Suggested Motion: If (favorable) Town Attorney will provide wording. Attachments’ Yes_X_ No Action Taken? ____RITTER ARCHITECTURE, PA. b Commenciat . Inoustarat 1 Reraie 1 Hospitavity A il #20. Box oon Franklin, NC-28748 26 October 2015 Ph: 82B-369-6611 fax: 828-369-6619 See eee tom@ritterarehitecture,com 95 East Main Street Franklin, NC 28734 ATTN Ms. Summer Woodard ‘Town Manager RE: The Father’s House 940 Lake Emory Road Dear, Ms, Woodard, Please accept this correspondence as our formalized “Letter of Intent” regarding the property located at 940 Lake Emory Road, Franklin, North Carolina. Ritter Architecture, PA has been retained by Mr. Lowell Monteith and The Father’s House, in order to explore the design parameters involved with the acquisition and ultimate restoration of this existing facility, As you may be aware, this structure was built in 1975, as a two story apartment building, containing 4,300 square feet on each of the two levels. The apartment building had a cumulative total of eighteen (18) bedrooms, The 0.80 acre property, currently contains three (3) complete and separate septic systems. However, only two (2) of these systems were installed and inspected with the necessary and applicable Building Permits, The two legal systems are limited in capacity, to only five (5) bedrooms. It is Mr. Monteith’s intent to restore this structure to the habitable and aesthetic condition to which it was intended and originally constructed. ‘The proposed improvements will involve an approximate 2,000 square foot Sanctuary and approximate 2,300 square foot Owner's residence on the ground floor, and the revitalization of the existing apartments on the upper floor. These apartments are intended to be provided, without cost, to the community’s homeless population, It is anticipated the entire facility will require the equivalent of 14 4 bedrooms of sanitary sewer capacity, (the Sanctuary portion of the improvements require the ‘equivalent of 1 % bedrooms), or approximately 1,740 gallon per day.‘Town of Franklin Letter of Intent ~ The Father’s House 26 October 2015 Page 2 ‘The Father’s House presently operates facilities to house approximately twenty-five (25) local homeless residents at peak occupancy. With the cool temperatures already here, and much, much colder temperatures due to arrive very shortly, itis imperative facilities, such as the proposed, be provided soon. fier lengthy discussions with Kyle Jennings, Macon County Health Department, as well as Mr, Paul Higdon, with Sewer Solutions, Inc, itis apparent the unapproved septic system WILL NOT be acceptable for our proposed needs. According to Mr. Higdon, the existing site parameters don’t appear to allow for a new, legal system to be installed, that would have sufficient capacity for our needs It is therefore, our understanding that our ONLY options would be: 1. Provide and install a new sewer system capable of connecting with the existing Town of Franklin force main, or, 2. Be permitted to utilize the two existing, undersized systems, with the understanding that maintenance and tank pumping would be provided on a regular, more frequent basis. Itis our assumption the third, albeit illegal system, was most probably added as a result of some type of failure of one of the two legal systems, The septic tank for one of the existing systems is presently located beneath an existing site structure. Evaluation of these existing systems would most likely prove fruitless. We believe that if the Town of Franklin allows us to tap and connect into the existing force main system, the Father’s House will be able to provide a facility that will not only provide revenue to the Town, but also, rehabilitate an existing apartment structure in a dramatic state if disrepair, while providing a necessary service to this Town and County's homeless population. We sincerely appreciate your consideration, Re egards, Rite ee : Thomas E. Ritter President/Architect of Record Ce: Lowell Monteith Paul Higdon File Rerren ARCHITECTURE, PACEtech Associates, PA. ConibEngineering Technologie Municipal # Industrial # Commercial + Residential CONSULTING ENGINEERING: Ne CERT C-2569 125 Highlands Road Franklin, North Carolina 28734 Tel.: (28) 524-9185 October 26, 2015 Ms. Summer Woodard Town of Franklin PO Box 1479 Franklin, North Carolina 28744 RE: 940 Lake Emory Road Parcel Sewer Flow Allocations Dear Ms. Woodard: The following information is provided regarding the flow allocations requested for the subject development: © Sanitary Sewer allocation: 9,360 gallons per day 13 residences x 2 bedrooms x 120 gpd/bedroom=I,560 gpd Sanctuary area 150 gpd Total: 1,710 gpd ‘Thus we request a Letter of Willingness to Serve this project, We understand that this only provides allocation and engineering approval of the future plans will be required. The proposed sewer will be via a private lift station which is engineered for connection to the existing 6” sanitary forcemain on Lakelimpry Road. aan, oeMACON COUNTY PLANNING, PERMITTING & DEVELOPMENT 1834 LAKESIDE DRIVE FRANKLIN NC, 28734 Phone — 828-349-2072 Fax — 828-524-2653 Town of Franklin, This is October 28th, 2015 Thave visited the site at 940 Lake Emory Road parcel #6595583146 with the Fire Marshall Jimmy Teem, Town Planner Justin Setser, and Tom Ritter Architect we have determined that it is feasible to do the work that needs to be done and meet code for the Fathers House. Ifyou have any additional questions or comments, please do not hesitate to contact me at 828-349-2072 Ext, 2174 Sincerely, Bobby Bishop Chief Building Inspector Macon County Planning, Permitting, and DevelopmentAgenda Item — Board of Aldermen Meeting Date: November 2, 2015 Agenda Item #: 7 (D) Department/Agency: Finance Subject: Matter: Police Financing Application for New Police Vehicles. Finance Officer Kyra Doster will present this item. Information will be distributed at the board meeting. Department Head's Comments/Recommendation: N/A ‘Town Manager's Comments/Recommendation: Approval. This request is budgeted in Fiscal Year 2015-2016 budget. Suggested Motion: If (favorable) to approve police financing application for new police vehicles as presented Attachments: Yes __ No_X_ Action Taken? ___Agenda Item — Board of Aldermen Meeting Date: November 2, 2015 Agenda Item # 7 (E) Department/Agency: Administration Subject Matter: Presentation of Sufficiency Notification for 2235 Georgia Road. ‘Town Clerk Chad Simons and Town Attorney John Henning Jr will present this item. Information will be distributed at the board meeting. Department Head’s Comments/Recommendation: N/A ‘Town Manager's Comments/Recommendation: Consideration Suggested Motion: If (favorable) Town Attorney will provide wording. Attachments Yes No _X_ Action Taken:pede 3 North Carolina Agenda Item — Board of Aldermen Meeting Date: November 2, 2015 Agenda Item #: 7 (F) Department/Agency: Tax Collector Subject Matter: Tax Refund. Tax Collector Jessie Wilkins will present this item. Information will be distributed at the board meeting. Department Head’s Comments/Recommendation: N/A ‘Town Manager's Comments/Recommendation: Approval. Suggested Motion: If (favorable) to approve tax refund as presented, Attachments!) Yes__- No_X_ Action Taken!Agenda Item — Board of Aldermen Meeting Date: November 2, 2015 Agenda Item #: 7G) Department/Agency: Administration Subject Matter: Utility Agreement for West End Mobile Home Park. Town Manager Summer Woodard and Town Attorney John Henning dr will present this item: Department Head's Comments/Recommendation: N/A ‘Town Manager's Comments/Recommendation: Approval Suggested Motion: If (favorable) to accept utility agreement for West End Mobile Home Park as presented. Attachments! Yes Action Taken:COUNTY OF MACON TOWN OF FRANKLIN UTILITY EXTENSION THIS AGREEMENT, made and entered into this 2" day of November, 2015, by and between the Town of Franklin (hereinafter called “Town”) a municipal corporation and body politic of the State of North Carolina; and Glenn H. Hedden and wife Sherry Hedden, 0 300 Brendle Road, Franklin, NC (hereinafter called “Hedden”); WITNESSETH: WHEREAS, Hedden is the joint owner and operator of the West End Mobile Home Park, located at 73 Pressley Road near the Town’s corporate limits, and further being that property described in Deed Book I-30, Page 1496 recorded in the Office of the Register of Deeds for Macon County, Macon County Parcel Identification # 6584361590 (the “Park”; and WHEREAS, in order to develop the Park, Hedden and/or predecessors in ttle to the Park have installed lines and facilities for the purposes of supplying drinking water and removing wastewater from the Park (the “Improvements”), whieh are connected to the ‘Town’s water and wastewater systems; and WHERAS, the Town currently delivers water and wastewater treatment service to the residents of the Park via individual meters, and Hedden has requested that the Town assume responsibility for the maintenance, repair and replacement of the Improvements as a part of the Town's systems, which the Town has agreed to do pursuant to the terms herein (the “Agreement”); NOW, THEREFORE, in consideration of mutual covenants, terms and conditions contained herein accruing to the benefit of each of the respective parties hereto, the Town and the Hedden agree as follows: A. RESPONSIBILITIES OF HEDDEN 1, Bach and all of the responsibilities of Hedden in this Agreement are conditions precedent, which must be satisfied before the Town shall have any responsibility to perform pursuant to the Agreement, 2. this sole expense, Hedden shall bring the water meters serving the residents of the Park up to the Town’s then-current standards, The meters in use by the Town at the execution of this Agreement are Badger Model # ‘meters; in any event, Hedden agrees to consult with the Town's Director of Public Works prior to installing new meters, to ensure that they meet the Town's current standards. {CS: 00031565.D0C}3. this sole expense, Hedden shall supply the Town with a detailed and accurate map showing the location of the Improvements. 4, Inaceordance with the Town’s water and sewer extension policies, the Improvements shall be accepted by the Town only after a period of one (1) year of maintenance-free use (the “Warranty Period”), ‘The Warranty Period shall commence when this Agreement is fully executed by the parties. In the event that the Improvements require maintenance costing more than Five Hundred Dollars ($500.00) during the Warranty Period, Hedden agrees to notify the Town and inform the Town of the nature of the maintenance and intended repairs. In such event, the Town shall have the option to toll the Warranty Period, pending satisfactory repairs; in the event that such repairs cost more than Two Thousand Dollars ($2,000.00), the Town shall have the option to either a) toll the Warranty Period; b) restart the Warranty Period; or ©) cancel this Agreement and refuse acceptance of the Improvements. 5. Hedden agrees that the Improvements have been installed to his satisfaction, th such builder or installer warranties as he received, if any, at the installation as he deemed fit, During the Warranty Period, any and all costs, of maintenance and/or repair of the Improvements shall be at Hedden’s sole cost and expense, including the pursuit of warranty or other legal claims. At the end of the Warranty Period, Hedden shall assign to the Town any ‘warranties regarding the Improvements (including without limitation ‘warranties for the funetioning of the new water meters contemplated in this Agreement) still in force and effect at the end of the Warranty Period. 6. Hedden shall allow the Town, its employees, contractors and agents, to inspect the Improvements upon request and at reasonable times, and to perform such tests of the Improvements as the Town shall deem necessary. 7. Hedden warrants and represents that no mechanical facilities (without limitation, lift stations, pump stations, or package stations) are installed as a part of the Improvements, and that no such device is necessary for the continued operation of the Improvements, This section shall not apply to the water meters installed as contemplated by this Agreement. 8. Upon completion of the Warranty Period and all other conditions to be performed by Hedden pursuant to this Agreement, Hedden shall execute a ‘conveyance in fee simple of all of the Improvements, along with a valid ‘easement (0 enter upon the real property of the Park and any other parcel where Improvements are located, for the purpose of maintaining, repairing, or replacing the same. Hedden shall cause any necessary parties to that conveyance to join in the same, including as applicable, his spouse, and any party holding a lien against the real property of the Park. The Improvements {€8: 00031565.D0C}themselves shall be free and clear of any lien or security instrument of any kind B, RESPONSIBILITIES OF THE TOWN 1. Upon the satisfactory completion of all conditions to be performed by Hedden, in the sold opinion of the Town, the Town shall accept the Improvements for maintenance and repair as a part of the Town's systems. 2. The Town shall, at its sole expense, prepare and record documents necessary to convey the Improvements and easement described above. 3. The Town shall, upon installation of the meters as required above and after payment by each account holder to the Town in the amount of Fifly Dollars ($50.00), maintain an account for each customer, read each meter and bill ‘each customer in the Park, pursuant to the Town’s policies and procedures. Provided, however, that pursuant to Town policy, each individual customer shall pay to the E, GENERAL PROVISIONS 1. Upon acceptance of the Improvements by the Town and execution of documents necessary thereto, this Agreement shall terminate, except as to any term or condition which by its terms requires performance after such events, which shall survive termination. ‘This Agreement is between the Town and Hedden and shall not be construed as creating a contractual or third-party beneficiary relationship between the Town and any other person or entity. This Agreement shall not be construed to imply a joint venture, partnership, or agency relationship between the parties. 3. This Agreement contains the entire agreement between the parties; and there are no representations, warranties, covenants, or undertakings other than those expressed and set forth herein. Any prior agreements or understandings, whether written or oral, are hereby rescinded, disclaimed and nullified. 4, This Agreement shall be construed in accordance with the laws of North Carolina. 5. This Agreement shall be construed as having been drafted by both pat and no presumption shall arise as to its drafting. {CS: 00031565.D0C}6 This Agreement may not be assigned by either party hereto without the express written consent of the other party. 7. For purposes of providing notice in this agreement, the following contact persons and addresses shall control unless changed in writing: For the Town: ‘Town of Franklin ‘Town Manager P.O. Box 147 Franklin, NC 28744 For Hedden: Glenn H. Hedden 300 Brendle Road Franklin, NC 28734 IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as of the day and year first above written. TOWN OF FRANKLIN Summer Woodard, Town Manager WITNESS: SES eee ec eeec (SEAL) Chad Simons, Town Clerk Se (SEAL) Glenn H. Hedden eebaanasasenaninaaasenasenaastenaseaaasienueeiaseeniieaad (3)27,\1) Sherry Hedden {CS: 00031365.D00}Agenda Item — Board of Aldermen Meeting Date: November 2, 2015 Agenda Item #: 7 (H) Department/Agency: Administration Subject Matter: Discussion on National Flood Insurance Program. Town Manager Summer Woodard, Land Use Administrator Justin Setser and Town Attorney John Henning Jr will present this item. Information will be distributed at the board meeting. Department Head’s Comments/Recommendation: N/A ‘Town Manager’s Comments/Recommendation: Consideration Suggested Motion: If (favorable) Town Attorney will provide wording. Yes__- No_X_ Attachment Action Taken?Agenda Item — Board of Aldermen Meeting Date: November 2, 2015 Agenda Item #: 7 (D Department/Agency: Administration ‘Subject Matter: Town of Franklin Pay Plan Implementation. Town Manager Summer Woodard and Human Resource Officer Chad Simons will present this item Information will be distributed at the board meeting. Department Head’s Comments/Recommendation: N/A ‘Town Manager's Comments/Recommendation: Approval Suggested Motion: If (favorable) to approve pay plan implementation and job descriptions as presented. Attachments: Yes No_X Action Taken:Agenda Item — Board of Aldermen Meeting Date: November 2, 2015 Agenda Item #: 7 (J) Department/Agency: Mayor Subject Matter: Discussion on Bartram Trail Heritage Sign Placement. Mayor Bob Scott will present this item. Department Head’s Comments/Recommendation: N/A ‘Town Manager's Comments/Recommendation: Consideration Suggested Motion: If (favorable) to allow the Bartram Trail Heritage Sign to be located around the existing Bartram Trail Marker at the Town Gazebo. Attachments: Yes: No _X_ Action Taken:Agenda Item — Board of Aldermen Meeting Date: November 2, 2015 Agenda Item #: 7 (K) Department/Agency: Administration Subject Matter: Update on NCDOT Bridge Project. Town Manager Summer Woodard present this item. Department Head's Comments/Recommendation: N/A ‘Town Manager's Comments/Recommendation: N/A Suggested Motion: Information Only. No motion is needed. Yes __ No_X_ Attachments: Action Taken:Agenda Item — Board of Aldermen Meeting Date: November 2, 2015 Agenda Item #: 7 (L) Department/Agency: Administration Subject Matter: Update on Memorial Park Stream Restoration Project. Town Manager Summer Woodard will present this item Department Head's Comments/Recommendation: N/A ‘Town Manager’s Comments/Recommendation: N/A Suggested Motion: Information Only. No motion is needed. Attachments: Yes. = No_X_ Action Taken:Agenda Item — Board of Aldermen Meeting Date: November 2, 2015 ‘Agenda Item #: 8 (A) Department/Agency: Legal Subject Matter: Draft Ordinance for the Limited Repeal of the Prohibition on Firearms Discharge. Town Attorney John Henning Jr will present this item. Department Head's Comments/Recommendation: N/A ‘Town Manager's Comments/Recommendation: Approval Suggested Motion: If (favorable) Town Attorney will provide wording. Attachments Yes_X_ No Action Taken: eeAN ORDINANCE ADOPTING CERTAIN AMENDMENTS TO CHAPTER 130 OF THE CODE OF ORDINANCES FOR THE TOWN OF FRANK! WHEREAS, The Board of Aldermen for the Town of Franklin has heretofore adopted an ordinance defining certain offenses against ‘Town regulations, the same having been codified in Chapter 130 of the Town of Franklin Code of Ordinances; and WHEREAS, the Acts of the State Legislature of the State of North Carolina empower and authorize the Legislative Body of this Town to adopt ordinances, and to revise, amend, augment, recodify and restate ordinances adopted pursuant to that authority, including but not limited to that authorization contained in N,C.G.S. §160A-174 ef seq.; and WHEREAS, the Legislative Body of the Town of Franklin deems it necessary and expedient to adopt certain amendments to the said Chapter 130 of the Town of Franklin Code of Ordinances. NOW, THEREFORE, BE IT ORDAINED by the Board of Aldermen of the Town of Franklin that Chapter 130 of the Town of Franklin Code of Ordinances is amended as follows: Section 1. Section 130.04 of the Code of Ordinances for the Town of Franklin is hereby amended to read as follows: %§130.04 DISCHARGING FIREARMS, | shall be unlawful for any person to discharge any gun, pistol, or other weapon within the corporate limits except a peace officer in the performance of his or her duty. It shall be|unlawful for any person to shoot an air gun or sling-shot within 100 yards of any street. This section shall not apply to discharge of firearms within the interior of an shooting range, as defined and permitted in Chapter 152 of this Code.” Section 2. This ordinance shall be deemed published as of the day of its adoption and approval by the Town Legislative Body and the Clerk of the Town of Franklin is hereby authorized and ordered t6 file a copy of said ordinance in the Office of the Town Clerk. Section 3. This ordinance shall be in full force and effect immediately on the date of its publication and filing thereof in the Office of the Clerk, and said ordinance shall be presumptive evidence in all courts and places of the ordinances and all provisions, sections, penalties and regulations therein contained and of the date of passage, and that the same is properly signed, attested recorded and approved and that any public hearings and notices thereof as required by law have been given. {CS: 00031134.D0C}ADOPTED: This 20" day of October, 2015, upon motion by Alderman , seconded by Alderman __, and having been approved by a vote of in favor and __against. TOWN OF FRANKLIN By: Robert S. ATTEST: Chad Simons, Clerk {CS: 00031134.D0C}Jarrostal Agenda Item — Board of Aldermen Meeting Date: November 2, 2015 Agenda Item #: 8 (B) Department/Agency: Legal Subject Matter: Draft Ordinance for the Streets and Sidewalks version of the mobile food vending ordinance. Town Attorney John Henning Jr will present this item. Department Head's Comments/Recommendation: N/A ‘Town Manager's Comments/Recommendation: Approval Suggested Motion: If (favorable) Town Attorney will provide wording. Attachments’ Yes_X_ No Action Taken:AN ORDINANCE ADOPTING CERTAIN AMENDMENTS TO CHAPTER 95 OF THE CODE OF ORDINANCES KOR THE TOWN OF FRANKLIN, TO AUTHORIZE MOBILE, FOOD VENDING UPON SIDEWALKS AND ROADWAYS. WHEREAS, the Board of Aldermen, as the Legislative Body of the Town of Franklin has general authority over all public streets, sidewalks, alleys, bridges, and other ways of public passage within its corporate limits except where such authority is vested in the Department of Transportation, pursuant to Chapter 160A, Article 15 of the North Carolina General Statutes; and WHEREAS, pursuant to G.S. § 160A-296(a)(5) the Board of Aldermen is expressly granted the power (o regulate the use of public streets and sidewalks within the Town of Franklin; and WHEREAS, the Board of Aldermen of the Town of Franklin has heretofore adopted Chapter 95 of the Code of Ordinances for the Town of Franklin, regulating the uses of streets and sidewalks within the Town and adopting certain requirements the satisfaction of which are conditions to certain uses, applied uniformly on a competitively-neutral basis among all similarly situated users as required by G.S. § 160A-296(a)(6); and WHEREAS, for the purpose of bringing its ordinance into conformity with current law and for the purpose of maintaining safety and order within the streets and roadways within the Town, the Board of Aldermen now wishes to amend its ordinance, to clarify pursuant to the above authority when and under what conditions persons may operate mobile food vending operations upon the sidewalks and inside roadways within the Town. NOW, THEREFORE, BE IT ORDAINED by the Board of Aldermen of the Town of Franklin that: Section 1, A new section, §95.10 of the Code of Ordinances for the Town of Franklin is hereby enacted as follows: “§ 95.10 MOBILE FOOD VENDING WITHIN STREETS AND SIDEWALKS PERMITTED. {A)_Except as permitted within this subsection, mobile food vending shall be prohibited upon the streets and sidewalks within the Town of Franklin, (B) During special events in which the Board of Aldermen has declared closed any portion of any street and/or sidewalk for any purpose, mobile food vending shall be permitted during such time of closure within the Town’s streets and sidewalks: provided, however, that mobile food vendors shall obtain a permit to vend at such special event, and shall comply with all applicable federal, state, and local laws and regulations {CS: 00031567.D0C}pertaining thereto, including but not limited to the requirements set out in the Town's Unified Development Ordinance, as amended from time to time, (C) Atall other times, mobile food vending shall be prohibited within the travelled portion of any roadway, within any designated parking space, or upon any sidewalk within the Town, However, mobile food vending upon sidewalks in the Town shall be permitted at times other than during special events if, in the sole discretion of the Town Land Use Administrator, the mobile food vending operation is permitted and is intended to be operated in accordance with the Unified Development Ordinance and will not create an undue burden upon pedestrian traffic.” Section 2, Except as amended herein, Chapter 95 of the Code of Ordinances shall remain, in full force and effect as written. Section 3, Said ordinance shall be deemed published as of the day of its adoption and approval by the Town Legislative Body and the Clerk of the Town of Franklin is hereby authorized and ordered to file a copy of said ordinance in the Office of the Town Clerk. Said ordinance shall be presumptive evidence in all courts and places of the ordinances and all provisions, sections, penalties and regulations therein contained and of the date of passage, and that the same is properly signed, attested recorded and approved and that any public hearings and notices thereof as required by lawy have been given. ADOPTED: This 20" day of October, 2015, upon motion by Alderman secohided by Alderman and having been approved bya vote of in favor and against. ATTEST: TOWN OF FRANKLIN By: Robert 8. Scott, Mayor (CS: 00031567.DOC}Agenda Item — Board of Aldermen Meeting Date: November 015, Agenda Item #: 8 (C) Department/Agency: Legal Subject Matter? Macon County Leachate Agreement. Town Attorney John Henning Jr. Information will be distributed at the board meeting, Department Head’s Comments/Recommendation: N/A ‘Town Manager's Comments/Recommendation: Consideration Suggested Motion: If (favorable) Town Attorney will provide wording. Attachments’ Yes__ No Action Taken:Monthly ReportsDavi P. Adams Chief of Police Franklin Police Department PO Box 1479 Franklin, North Carolina 28744 Phone: 828.524.2864 Established 1855, Summer Woodarel Town Manager Departmental Report The Police Department responded to 658 calls from September 28, 2015 until © October 26, 2015 Reports Filed Accident Arrest Incident / Investigation Enforcement Actions Arrest Dwi's Citations Criminal Papers Obtained Warning Citations 61 7 582 7 35 22Franklin Fire & Rescue \Franklin, NC [This report was generated on 10/26/2015 5:02:11 PM Incident Type Count per Station for Date Range Start Date: 09/28/2015 | End Date: 10/26/2015 (NGIDENTENVRE? “Tea TTHINCIDENTS| Station: 14 - Fi E: [Fat = Building fre 1114 Chimney or flue fire, confined to chim 148 Trash or rubbish fire, contained [300 - Rescue, ENS incident, other 320 1ey medical service, olher |322 - Motor vehicle accident with injuries [224 - Motor vehicle accident with no injuries. [340 = Search for lost person, other 1500- Service Call other 511 -Lostcout [600- Good intent call, other [611 - Dispatched & cancelled en route in [631 Authorized controlled burning [651 - Smoke scare, odor of smoke [700 False alarm or false cal, other [711 - Municipal alarm system, malicious false alarm '714~ Geniral station, malicious false alam '730- Systern malfunction, fae 7740 Unintentional transmission of alarm, other {900 Special type of incident, other # Incidents for 11 - Franklin Fire-Rescue; sisted with 4 PR events. isted with 3 fire prevention activities “The department a: “The department a “The department conducted training in purnp operations and vehicle equipment. Only REVIEWED incidents included. ‘emaigenyrporing.com ‘oe 057 aged +Adjustments For October DATE NUMBER NAME GIVEN AMOUNT 10/1/2015 1375 Robert Sams ‘Addl Reading $3.00 10/1/2015 12003 Jessica Edwards Addl Reading $7.42 10/1/2015 12510 Barbara Clemmons —_ Addl Reading $2.01 10/1/2015 13214 Sange TLama Addl Reading $5.71 10/1/2015 8864 Cynthia Robinson Outside Leak -$133.81 10/5/2015 2725 + MS Anderson Banking Error -$99.00 10/5/2015 1302 Unitarian Universalist Outside Leak -$76.76 10/8/2015 13634 Megan Corp Relax Inn Billing Error -$1,107.52 10/13/2015 3459 Angel Comm Hospital Leak in Cooler Area -$11,678.93 -$13,077.88TOWN OF FRANKLIN Post Office Box 1479 Franklin, North Carolina 28744 (828) 524-2516 Public Works Monthly Reports Service Calls Meter Reads (New Customers) Reconnects Disconnects(Customers Request) Disconnects (IVon-Payments Disconnect (WSF) Customer Request (leaks,etc.) Replacement of Meter Boxes Data Profiles No-Reads Brush Pick up One Calls for 811 ‘Animal pickup Fixed Fire Hydrant for SCC Water Tap on Industrial Park Road Sowed Grass mowed streets with long arm mower 2189 Ft of Sewer Line cleaned 2769 Ft of Camera Line Re-done 3 Taps on East Rogers Street Fixed 5 water leaks Drained two water tanks for washout Water Tap on 64 Sewer Line Trouble on Well Grove Rd Fixed water leak at Head works Sewer Plant Got trees off Sewer Line at Whiste Stop Leak at Purnp House Clyde st Tap on 64 Jay Gibson Public Works Director 33 24 14 14 a 21 123 97 220To: Summer Woodard, Town Manager From: Justin Setser, Land Use Administrator Date: September 28, 2015 — October 27, 2015 Subject: Planning Monthly Report ~ October Boards: Town Planning Board/BOA: The Planning board and BOA didn't meet in October. County Planning Board: Didn't meet in October. RPO/FCC: Didn't nieet in October Code Enforcement: Land Development Permits: (0) permits were issued, Sign Permits: (0) sign permits were issued. Zoning Violations: N/A Sign Ordinance: N/A Minimum Housing Code: N/A Nuisance Ordinance: Issued a violation to a house on Lakeside DR. Junk Ordinance: N/A Complain : Received (2) complaints Rezoning Petitions: N/A Other: Held first steering committee meeting on Bike and Pedestrian plan on Oct 14, 2015 at ‘Town Hall at 3 p.m. Held a neighborhood meeting for residents within 400 ft of Scenic Ridge Subdivision on Oct 6, 2015 at 5:30 p.m. at Town Hall. Justin Setser, CZO Town Planner / Land Use AdministratorMemo To: Summer Woodard From: Finance Olive Date: October 28, 2015 Re: Monthly Department Report Report for October 2015 ‘This month we completed the final demos that we had scheduled to review and evaluate financial and utity biling software. | hope to have further discussions and final thoughts on the software and move forward to the next steps of the process soon. With ACA mandate deadlines getting closer, our department will be preparing to provide the necessary information/reports to our contractor for the required reporting once contracts are in place. This will take working with our software providers, as well as, our health insurance agents to bring allthis information together. ‘We are responding {o the auditor's questions and wrapping up the final things on the audit and hopefully we will be getting the adjusting entries to make in the next couple of days, | wil keep you up to date this week on the progress. There are several reports due at the end of this month as well, anc some will require information from the audit to prepare. This month | attended a scheduled training at the School of Government. This class was one of the core requirements for the Finance Officer's Certification Exam, ‘Kyra M, Doster Town of Frankf Finance Officer 828-524-2516 Ext. 304TOWN OF FRANKLIN Post Office Box 1479 Franklin, North Carolina 28744 (828) 524-2516 Date: October 26, 2015 To: Summer Woodard, and Board of Aldermen From: Jessie Wilkins Re: Ad Valorem Tax Report October 2015 ‘have attached reports for tax collection for the month of October through October 23, 2015. In the month of October there was $77,539.21 collected for 2015 tax. $1,529.23 was collected in delinquent taxes. Interest was collected in the amount of $174.98, Discoveries: Tax Discovery has been added for the public service companies in the amount of $36,802.14, The assessed values are provided by the NC Department of Revenue (copy attached). | will be releasing four ‘minimum tax bills in the amount of $8.67. We are charging one late listing 10% penalty in the amount of $1,164.83 as directed by the NC Department of Revenue. Releases: As voted on and approved by the Board of Aldermen at the October 5, 2015 meeting there are 8 tax releases for properties partially inside city limits that had not paid tax for the last 10 years. The total amount of principle released is $20,235.00. The total amount of interest released is $14,312.28. Total principle and interest released from 2005 through 2014 is $34,547.28. Please contact me with any questions. Leh, submitted, fessie een Tax Collector ‘Attachment (s)00'00s‘988'ts sT'sts‘0z9¢ 00'0$ ewreve'6es To'b0'66ts ST'68L'6ee$ L6-0vy'zs au o0'000'9 arenss 00's 00's 000s 00'0s oor0$s oor0$s oor0s oo'0$ 86°RLTS €eLeTs vorsezs eeTLTS AS3UaLNI o0'000'ts ez-09ts 00'0$ 00'0$ 00'0$ 00'S 00°0$ 00°0$ 00'S 00's vTO8s 00'0s vLoes overs YORId 8 HIP o0'000'ts garpers coos coors ooros oo'0$s oor0$s ooros oor0s vbretes zs os'865 Letts z10z o0'00s'z$ egreres o0'0$ o0'0$ co's o0'0s 00'0$ 00°0$ o0'0s 00's Lv L8tS ees sezes Bes e102 00'000'srs zr6se'ss 00's 00's o0'0$ o0'0s o0'0$ 000 o's o's ST'vb6s ov'sess Bz'E96'TS oz'9so'zs vtoz stoz/ez/ot oo'o00'res‘t$ 139aNa sousz'et9s — WLOL oor0s Nor co's AVN oo'0$ wav oo'0$ aN oor0$ aaa oor0$ nvr oor0s 23a oor0s AON Tees'4s = D0 WBULEBETS 14S serce'Lees nv oo'0s ant stoz o0'0$ 000s 000s oo'0s oor0s ooros W1oL o0'0$ 00'0$ 00'0$ 00'0$ 00'0$ 00'0$ ‘wNosuad oo'0s o0'0s 00's 00's 00'0$ 00'0S Ww WAOL Old Hie zroz et0z vtoz stoz 9T0z/0€/9 40 SY Svosc'erts Bpgoz'Tes Gezs¥'6s vb'sct'sTs v6'8b6'9SS 00's qWior evrizors z9°60S'LS 6s'c6r'ts UTIs BLT6LS ooros ‘wNosuad 80°SLS'E0TS 18'969'€7S os'rsz'8s Te29v'sts. or9st'9ss o0'0s waa W10L YOWd HY zr0z et0z vroz stoz (S102/4/2305¥ awann1 980g Boruer sorsas'oec't ovese'ss esses seusozt sesso osser'or ieHize Iist't souir9 WIOL sani st0z/9z/01 40 SV GIVaNA INVEOW Wass'see 10z97/01 rai woeeeeer _— IWIOLANVYD west —SIO'SOI'L —_—st0e AVA XV we ecviss #102 VAR XVL cose ists S102 °HVAA XVL peoizt waist 1100 2HVAK XV oer sess 107 AVIA XV wwe scou's 0107 AVA XV woe svsr09 6000 VBA XVL Is9p0t seer 8002 5UVSA XV 19916 ete L002 2UVHA XV wooo ssiav's 9002 °HVAK XV TWNOSWd «WIE S10T OL 9007 SUVAA XV AINVN AG LUOdAA AONV VE CIVANA NITANVYd dO NMOL soe waITIOor 910T-S10T Ad