GU-441 Level 2 and 3 HSE Audit Rev 2

Petroleum Development Oman LLC
Revision: 2
Effective: Feb 14
Petroleum Development Oman L.L.C.

Document title: Level 2 and 3 HSE Audits and
Inspections
Document ID
Document Type
Security
Discipline
Owner
Issue Date
Version
GU-441
Guideline
Restricted
HSE
MSEM
Feb 2014
2.0
Keywords: This document is the property of Petroleum Development Oman, LLC. Neither the
whole nor any part of this document may be disclosed to others or reproduced, stored in a
retrieval system, or transmitted in any form by any means (electronic, mechanical, reprographic
recording or otherwise) without prior written consent of the owner.
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GU-441 Level 2 and 3 HSE Audits and Inspections
Guideline
The controlled version of this CMF Document resides
online in Livelink. Printed copies are UNCONTROLLED.
Revision 2
Effective: Feb-14
This page was intentionally left blank
Printed 05/02/14
The controlled version of this CMF DocumentGuideline
resides online in Livelink. Printed copies are UNCONTROLLED.
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Revision 2
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Document Authorisation
Authorised For Issue

Document Authorisation
Document Authority
Document Custodian
Document Controller
(CFDH)
Younis Al-Hinai
Vaughan Clarke
Vaughan Clarke
MSE/53
MSE/53
MSE/53
Date:
Date:
Date: 05/02/2014
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ii Revision History
The following is a brief summary of the 4 most recent revisions to this document. Details of all
revisions prior to these are held on file by the issuing department.
Version No.
Version 2.0
Version 1.0
Date
April
2013
June
2002
Author
Younis Al-Hinai
Ohi Aikhoje (CSM/4)
Scope / Remarks
Review guideline, update to align with
CP-122 and rename the document.
New
Guideline
incorporating:
Management HSE Inspections; Joint
Management
HSE
Inspection
Guidelines;
Well
Engineering
Inspection
Tool;
Industrial
Area
Inspection Tool; Permit to Work
Inspection Tool; Waste Management
Inspection
Tool;
Vehicle
Spot
Inspection Tool; Spot Inspection Tool.
iii Related Business Processes

Code
CP-122
PR-1969
Business Process (EPBM 4.0)

HSE MS Manual
Corporate HSE Audits
iv Related Corporate Management Frame Work (CMF)

Documents
The related CMF Documents can be retrieved from the Corporate Business Control
Documentation Register CMF.
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TABLE OF CONTENTS
i
Document Authorisation ..........................................................................................................3
ii
Revision History ......................................................................................................................5
iii
Related Business Processes ..................................................................................................5
iv
Related Corporate Management Frame Work (CMF) Documents .........................................5
1.
Introduction .............................................................................................................................7
2.
1.1
Background .......................................................................................................................7
1.2
Purpose .............................................................................................................................7
1.3
Distribution/Target Audience & Further Copies ................................................................7
1.4
Review & Improvement .....................................................................................................7
Level 2 HSE Audits & Inspections Guideline ..........................................................................8

2.1
Scope ................................................................................................................................8
2.2
Description ........................................................................................................................8
2.2.1
Audits and Inspections Process ......................................................................8
2.2.1.1
Programme/Plan..............................................................................................8
2.2.1.2
Review Briefing Material ..................................................................................9
2.2.1.3
On-Site Briefing ...............................................................................................9
2.2.1.4
Execute ......................................................................................................... 10
2.2.1.5
Interviews ..................................................................................................... 10
2.2.1.6
Round-Up Session ....................................................................................... 11
2.3
Roles and Responsibilities ............................................................................................. 11
2.4
Related Business Control Documents ........................................................................... 11
Appendix 1: Management HSE Inspections ............................................................................... 12

Appendix 2: Joint Management HSE Inspections Level 2 .......................................................... 35
Appendix 3: Permit to Work ........................................................................................................ 40
Appendix 4: Camp Inspection Checklist ..................................................................................... 41
Appendix 5: Minimum Requirements for Camp/Worksite Clinics ............................................... 59
Appendix 6: Minimum Requirements for Ambulances ................................................................ 61
Appendix 7: Well Engineering MDSV Checklist .......................................................................... 62
Appendix 8: Vehicle Spot Inspections Checklist ......................................................................... 75
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1. Introduction
1.1 Background
In PDO, Level 2 HSE audits and inspections form part of the HSE Management System
monitoring programme.
A monitoring programme is required to measure HSE
performance, and the implementation of the HSE Management System, against
established targets. Audits and inspections, in the form of workplace inspections and task
verifications, supplement the formal HSE audit process.
Level 2 HSE audits and inspection are checks to ensure standards are being achieved.
Any non-compliance is recorded and remedial action instigated. Localised improvements
may result from an inspection.
An HSE inspection typically entails the following:
A scheduled, structured examination of a work site with specific focus on HSE

physical conditions and working practices, in addition to normal supervisory duties.
It follows a pro-forma checklist and results in the generation of a written report.
It does not mean 'walkabouts', STOP 'audits' or any other ad hoc exercise.
An inspection captures non-compliances at work site level, which can be rectified

on a 'quick-fix' basis.
1.2 Purpose
The tools and processes described in this Guideline are not mandatory, but rather, are
suggested ways of complying with PDO HSE Management System monitoring programme,
as detailed in CP 122 HSE Management System Manual- Part 7.
1.3 Distribution/Target Audience & Further Copies

This Guideline is intended to be used by PDO staff and contractors involved in any Level 2
/L3 HSE audit and inspection process.
1.4 Review & Improvement

Any user of this document who encounters a mistake or confusing entry is requested to
immediately notify the Document Custodian using the form provided in CP 122 HSE
Management System Manual.
This Guideline shall be reviewed as necessary by the Document Custodian, but no less
frequently than every four years. Triggers for full or partial review of this Specification are
listed in CP 122 HSE Management System Manual Chapter 8.
This document is published with the stated intention of early review to align and provide
structured support for the delivery of Level 2 & 3 Audits / Inspections.
The user of this document should ensure that the Appendices included as part of
this document, are the latest versions and prior to use, should verify this via
Livelink, or alternatively, request assistance from HSE Corporate.
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2.
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Level 2 HSE Audits & Inspections Guideline

2.1 Scope
This Guideline is intended for HSE audits and inspections of PDO facilities and assets
conducted by PDO staff and contractors.
This Guideline provides background information, and describes a general process for
conducting Level 2/3 HSE audits and inspections of PDO facilities, assets and components
of the HSE Management System (e.g. the Permit to Work System).
The Appendices to this Guideline contain detailed checklists or tools for the following HSE
audits and inspections:
Level 2 HSE Audits.
Level 3 HSE Inspections

1. Joint Management HSE Inspections
2. Permit to Work Inspections
3. Spot Inspections
4. Vehicle Spot Inspections
5. Well Engineering Inspections
6. Waste Management Inspections
7. Industrial Area Inspections.
2.2 Description
The scope, depth and focus of an HSE audit or inspection vary depending on the type of
inspection. In general, there are two levels of focus:
Level 2 HSE Audit (High level view)
The main focus is to verify the effectiveness of the HSE Management System, rather than
unsafe acts and conditions on site. For example, when inspecting vehicle safety it is more
useful to inquire about the system for carrying out vehicle checks, rather than ask if vehicle
checks have been carried out that day.
Level 3 HSE Inspection (Lower level view)
These involve systematic observation of the work and behaviour of staff and contractors to
assess compliance with procedures and work instructions. The main focus is to identify
unsafe acts and conditions on site. Examples include Spot Vehicle Inspections and Permit
to Work Inspections.
2.2.1 Audits and Inspections Process

2.2.1.1
Programme/Plan
Prior to conducting an audit or inspection it may be necessary to contact the relevant area
manager or supervisor to discuss details of the inspection and make the necessary
arrangements. Issues to be covered may include:
date and time for the inspection
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briefing material required
list of documents and records to be reviewed
interviews to be conducted
site access and safety requirements/procedures (including personal protective

equipment)
emergency drills
travel/accommodation arrangements.
Based on this information it may be useful to prepare a plan. This will help ensure that the
people you want to interview are available, emergency drills can be conducted and do not
disrupt interviews, etc.
This is not necessary for spot inspections.
2.2.1.2
Review Briefing Material
The following list highlights the briefing material that may be useful in preparing and
conducting an audit or inspection:
Organisation chart for facility, preferably with names.
Previous visit reports for same facility with list of recommendations.
Last self-check report made by off-site supervisor in asset holding department.
Safety milestones achieved by the facility since last visit.
Site supervisors report on all accidents at facility since last visit.
Reports of investigations of accidents since last visit.
Minutes of HSE meetings since last visit.
List of drills carried out since last visit.
Asset holders report on status of all outstanding HSE actions at the facility.
Maintenance list of major failures since last visit.
Drilling list of major delays or problems since last visit.
List of equipment modifications reviewed since last visit.
List of amendments to General Emergency Procedures.
List of amendments to departmental emergency procedures.
List of amendments to Operating Procedure Guide.
2.2.1.3
On-Site Briefing
On arrival at the site, the audit/inspection team should be briefed on the work going on at
the facility. The team should also get a Safety Briefing from the host, highlighting any HSE
precautions they should take.
In turn, the team should brief the staff at the site, on the aims and programme for the visit.
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2.2.1.4
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Execute
Conduct the audit/inspection of the facility, asset or the relevant component of the HSE
Management System using the relevant checklist (refer to Appendices). The visit may
require completion of the checklist only, or may require more detailed interviews with PDO
staff and contractors, along with checks on documentation and records.
2.2.1.5
Interviews
In general, interviews involve a series of questions. Depending on the type of inspection,

interviews with PDO staff and contractors may or may not be necessary. For example,
interviews are an integral part of Management HSE Inspections, but may not be necessary
during a Vehicle Spot Inspection.
The best approach when working in a team is for one person to interview the supervisor,
another the operator, and a third the maintenance man. Asking several levels of
supervision the same questions can be revealing, so maintain a certain amount of
duplication of key areas by the different interviewers.
A variety of answers to questions should be expected because of different shift cycles and
differences in perception. If there are conflicts, explore the issue further rather than
assuming that something is wrong.
Ask them about their knowledge of Company HSE policy, regulations, and facility-specific
rules. How were they briefed initially, when and by whom? Did they feel their briefing was
adequate? Had they found any surprises?
Conducting Operative Interviews
The following provides some tips for conducting operative interviews:
1. Visit the site and watch activities. Study one operation in depth, rather than
trying to cover them all.
2. First observe from a distance:
Are the staff properly equipped for the job?
Are they standing in safe positions?
Are they using correct equipment?
Is it in good condition?
Are they aware of the positions of others?
Judge for yourself what the potential hazards are.
3. When the operator can safely stop what they are doing, talk to them.
4. If they can identify precautions that they were not taking, find out why not.
5. If there should be a work permit for the job, ask to see it so that you find out if
they know where it is.
6. Ask them what hazards they were verbally warned of, and whether any of the
work permit requirements were explained or discussed.
7. If you feel they should have been doing more than they were, say so. Your
silence will otherwise be taken as acquiescence.
8. If there has been a flagrant disregard of procedures, then those concerned
must be clearly told that this is unacceptable. If they have just not thought
deeply enough about HSE, make the points less forcefully.
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9. Ask if the job couldnt be done more safely. Check the information from the
interviews with the supervisor. When was the last drill they took part in? What
did it consist of? Did they discuss it afterwards?
2.2.1.6
Round-Up Session
As well as highlighting good points, the round-up session should emphasise those
deficiencies that can be rectified immediately by the facility staff themselves. Deficiencies
which require higher level action should be noted in general terms stating that they will
be taken up with the higher level or Asset Managers.
Avoid too much detail, and discuss deficiencies in the system, rather than individual failings
(except as examples).
Finally thank the site staff for their help and ask them to keep HSE in the forefront of their
minds when working.
2.3 Roles and Responsibilities

Corporate HSE Auditor shall ensure the guideline is aligned with CP-122, PR-1969 and
industry best practices. Changes shall be communicated to all relevant parties for
implementation accordingly.
2.4 Related Business Control Documents

Code
CP-122
PR-1969
Business Process (EPBM 4.0)

HSE MS Manual
Corporate HSE Audits
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Appendix 1: Management HSE Inspections

Introduction:
This is intended for use by managers conducting HSE inspections or visits in the field. It
contains a series of questions and checks that enable the effectiveness of the HSE
Management System to be demonstrated.
The involvement of high level of management in HSE inspections and field visits
demonstrates to PDO staff and contractors the leadership and commitment to HSE from
high level management.
Visit Organisation:
Annual Schedule
The visits are part of the annual PDO HSE Plan.
Travel Arrangements
Individuals are requested to book land transport and air flights well in advance.
Visit Programme
It is the responsibility of the host Asset Manager and Area Coordinator to prepare a
detailed inspection programme, which should be agreed with the Director one week before
the visit.
The programme should include a visit to at least one active site.
Visit Team
The visit team should comprise:
PDO Director
Contractor CEO
Host Asset Manager
HSE focal point.
Senior Asset Rep (Coast)
Host Asset Rep (Interior)
In order to cover as much ground as possible, it is recommended that the visit team be split
into two groups, each looking at different aspects of the HSE Management System on site.
Visit Report
The host Asset Manager shall note the key points raised by the inspection team and
compile a report with actions to be implemented.
The contents of the report should be agreed with the Director, and copy issued to all visit
team members.
The Visit:
Pre-Visit Meeting
It is suggested that a pre-inspection meeting be held a few days before the visit to agree
roles, responsibilities and scope of the visit. The timing for each item on the programme
should also be discussed.
The Inspection
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Upon arrival at site, conduct a brief review in the office of selected HSE MS elements to
identify areas to focus on. The host Asset team should also brief the team on their key
areas of exposure.
The Site Visit
Check on site that actual practice match with what is written down in documents.
After the site visit, debrief personnel highlighting good practices and deviations noted.
Preparation Checklists
Before you leave home:
Flight Arranged?
Own Vehicle checks?
Journey Management?
Accommodation arranged?
Preparation file?
Personal Protective Equipment?
Before you go to site:
Ensure you get Safety Briefing

Give a briefing to the site team on 'objectives' of the visit
Discuss the previous inspection results
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Level 2 Management HSE Inspection Checklist

for
(Directors, managers and team leaders)
HSE Program:
Supervisors and Records
Responsibilities
Does he have a job description?

Does it include:
his safety responsibilities?
his safety activities?
Programmes
How does he manage facility integrity and HSE?

Is there a department HSE program and integrity program?
Does he have a copy of the program?
How does the programme get changed?
Have there been any changes during the year?
What part did he play in developing:
the overall programme?
the facility programme?
his individual programme?
How does he pass information relating to facility programme and objectives to:
his subordinates?
contractors?
How does he check that they have understood it?
What activities by others has he seen as evidence of the departments technical
integrity and HSE programme?
Objectives
What specific HSE objectives has he been given to staff reporting to him?
What HSE objectives have been given to the whole facility team?
Progress
Does he know the departments progress towards their HSE objectives?

How does he report progress of HSE objectives to the department?
How often?
What progress have they made?
What feedback has he had from the department on his progress?
How does he evaluate contractors progress?
Team
Who is the man on his team, beside himself, with the best attitude to HSE?
Has this been recognised in any way, such as in his staff report?
Who is the worst?
What is he personally doing to improve the performance and attitude of this man?
Operative Interviews
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Responsibilities
What are their responsibilities for HSE? (Responsibilities for work-mates is an

essential element)
Has this responsibilities being included in the personal performance contract
(PPC)?
Programme
What do they know of the facilitys HSE programme?

How did they get to know about it?
from work mates?
from facility supervisors?
from base line-staff?
from HSE staff
Progress
Has their record been better or worse recently?

What HSE improvements have they seen in the last six months?
Where have they seen deterioration?
Comments
What differences do they see with other facilities in the way of safety of the
operation?
Have they themselves made suggestions to help improving HSE?
Has the suggestions been accepted and implemented?
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HSE Organisation:
Supervisor and Records
Organisation
Who is responsible for the overall HSE and integrity of the facility?
Who is in charge during emergencies?
Is there an HSE focal point?
What are his duties and responsibilities?
Who is he responsible to?
Information
How are they informed of new regulations and changes to procedures?

How do new standards from Engineering and Operations become known?
Is there a briefing or is it a purely paper communication?
If they identify a hazard how do they go about getting it put right?
What feedback do they get when action is needed by people at base?
Operative interviews
Is there a focal point for HSE?
What does he do that affects them?
When have they come across the HSE function?
If they identify a hazard, who do they report it to?
What happens then?

Integrity Management
Examine the checklists to see if they are up to date and correctly signed off.
Check when the facility was last inspected by supervisory staff.
The third level is the daily shift changeover document.
Examine the above document to verify completeness. For example are their
overrides in place but not noted.
Procedures:
NOTE: (Briefing notes should include a list of amendments to General and Department
Emergency Procedures and Operating Manuals since issued, so that the updating of
facility manuals can be checked.)
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General Emergency Records
Procedure guide
Review the facility copy of General Emergency Procedures (for Company-wide

emergency response)
Where is it kept and who refers to it?
Does it look like it has been used, and is it up to date with all amendments in
place?
Duties
What is the facility command structure for emergencies?

Who is in overall charge?
Are there nominees for key duties?
How does this change if people are absent or incapacitated?
Is a deputy nominated for each role?
Is there a nominated fire/emergency team?
What special training have they had?
What refresher training they have been given?
Initiation
Is there always an operator on duty on the facility who can immediately initiate the
emergency procedures without reference to anyone else?
What circumstances would cause him to initiate the emergency procedure without
reference to anyone else?
What is his experience?
What briefing or training has he had?
How does he know what support is available from base?
Is his deputy as well trained and briefed?
Exercises/tests
How often does the facility exercise their role, apart from exercises organised by
base?
What form do these exercises take?
How many base exercises have they been involved in?
How often are emergency communications systems tested?
How often are faults, problems found?
Are there any reports from these exercises?
Are there any learning?
Are the learning tracked for action?
Are the learning been implemented?
How do you know that they effectively implemented?
Department Emergency Procedures

Procedure guide
Where are department

emergencies in-house)?
Who refers to them?
Emergency
Procedures
kept
(covering
operating
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Are they up-to-date?

How are updates controlled?
What evidence is there of controlled updating?
Do they merge logically with the General Emergency Procedure?
Are there other operating emergencies the supervisor would like to see covered by
the procedures?
Exercises
What exercises are held?

How often? At any particular time?
How do they choose the scenarios?
Are they logged at site and reported to base?
Are there any reports from these exercises?
Are there any learning?
Are the learning tracked for action?
Are the learning been implemented?
How do you know that they effectively implemented?
Exercises debriefing/critiques
How do they discuss the results and conclusions of exercises?

Are there procedures need to be revised to include learning?
How is this being handled?
Response in genuine emergencies
What genuine emergencies have been dealt with according to the procedures?
Were they reviewed afterwards?
By whom?
Where were the results recorded?
What action items resulted?
Have these been complete?
Operating and maintaining/craft procedures

Guides
Who wrote them?

When?
Where are they kept?
Who refers to them?
How often?
Are there official or unofficial short versions of the guides?
Are they relevant to the operations/activities?
Introduction of procedures
How does the supervisor ensure that the operatives know the procedures?
New contractors?
Are all procedures seen as being practical?
If so, are they enforced at all times?
Procedure checks
Who checks that new operatives know procedures?
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How does the supervisor ensure that procedures are always followed?
Does he ever ask an operator to take him through an operating procedure to check
his knowledge?
Variations/revisions
If the procedure needs to be varied for a particular job, how is this instruction:
authorised?
given to the operatives?
recorded
Are base informed?
Are procedures discussed in the facility HSE meetings?
Just occasionally or systematically?
How can procedures be revised?
Emergency procedures
What do they know of emergency procedures?

How did they get this knowledge?
From whom?
Where are the procedures kept?
Have they read the procedures themselves?
Operating procedures
What is the operating procedure for the job that they are doing?
How did they find out what the procedure was?
What are the safety features included in the procedures?
Are they following it exactly?
Have they been trained in all the operating procedures?
How do they know?
Are procedures appropriate and up to date?
Comment
Are there situations where they have to deviate from the procedures?
How do they know they are allowed to?
Do they consider parts of any procedures:
unnecessary?
impractical?
hazardous
How can they get them changed?
Have they been involved in writing new procedures?
Who checks to make sure that they are aware of a new procedure and understand
it?
How often does this happen?
Are procedures ever discussed in safety meetings?
How regularly?
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Exercises and Drills

NOTE: (Briefing notes should include a list of the drills carried out since the last inspection.)
Records
What drills have been recorded in the log books since last inspection?
Is this according to programme?
What scenarios where used for these drills?
Where they planned or surprise drills?
Scenarios & planning
Have the facility staff been given a range of scenarios or have they developed their
own?
If so at what level?
Do the scenarios assume the HSE system failures, such as:
failure of detectors or fire pump to start?
personnel unavailable, including supervisor?
power failure?
communications failure with base?
within facility?
Do drills systematically cover:
the range of anticipated emergencies?
tests of the operational functioning of all items of emergency equipment?
Are all drills according to predefined scenarios or are situations escalated by an
umpire during the drill itself?
Timing preparation
How is timing of drills decided?

Are they usually at the most convenient time?
How many drills have been held out of working hours?
At night?
What preparations are there beforehand?
How many drills are genuine surprises?
Who gets informed beforehand?
When?
Are false alarms ever used for drill opportunities?
Are false alarms taken through until completion (check evidence)?
Are observers used to collect actual happening during the drills?
Scope
Do emergency drills also cover the process reactions required (e.g. blowdown,
electrical isolations)?
Do drills require all equipment to be exercised up to the final point?
At what point do drills usually stop?
Do drills cover the furthest distance?
How many times has drill had to be aborted by operating or weather conditions?
Review/critiques
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Are all drills reviewed immediately afterwards, and problems identified with all
involved (including non-facility staff from stand-by boat, medical team or fire
brigade) taking part?
Are response times recorded?
Are they improving?
Action items & feedback
Are the action items recorded, tracked regularly and closed out when completed?
How the review of the status of actions from the learning reviewed and by whom?
Are these learning part of a common action tracking or separate?
How are the lessons disseminated:
to other facilities?
to the department?
What input is there from departments on drills and exercises?
What feedback/reaction on response?
How do they hear about and incorporate the experience of other facilities?
Duty and part-time staff
Which staff do not take part in which drills because of their operating duties?
Because they are not regular facility staff?
Are records kept of drill attendance to control this?
Are drills ever witnessed by non-facility staff?
Last drills
When was the last drill they took part in?

What did it consist of?
How did it go?
Did they discuss it afterwards?
Do they think it was realistic?
Useful?
Comment of drills
When are drills usually held?

Do they feel competent to operate all emergency equipment?
What emergencies do they think should be included in drill programmes?
Have they suggested these already?
Practical Test
Holding an exercise during the visit is an excellent idea. Seeing people do things is a better test
than talking about it. However, it must be carefully planned before hand, using the other team
members as umpires during the exercise to enforce the chosen scenario and monitor
performance. All umpires should record steps in the emergency, timing with a stop-watch from
the alarm being sounded.
If parts of the emergency procedures are hazardous to test, then work out in advance on how
you are going to deal with them. If drilling cannot be stopped for safety reasons, have an umpire
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on the rig floor when the alarm goes to direct the crew to disregard the alarm. He should then
ask them what they would do in a real emergency.
Make sure that at least one key member of the facility team is removed from the exercise,
preferably without the others knowing, to see how long it is before a deputy takes over. Ensure
that the scenario has one failure built in, such as declaring one vital access way impassable or
one vital item of equipment (e.g. fire pump, radios, PA system, power) unusable.
Decide in advance at what point you want them to stop, and make sure you have umpires in
place to ensure this.
All messages should identify this as a drill, but emergency procedures should be followed as
though it were a real emergency.
Do not shrink from stopping production if it is a full management inspection, well organised and
with enough observers to get full value form the exercise. Apart from the value of the insight into
problems in procedures and training, there is always value in management demonstrating that
they are prepared to lose production to ensure that the safety systems work (so long as it is
done as a serious test).
After the drill, ensure that those taking part are debriefed the supervisors by the inspection
team and the rest of the facility crew by the supervisors. The discussion will usually identify a
number of problems where guidance on policy is sought or policy questioned. The following
points should also be covered:
response to the initial alarm

establishment of communications
dissemination of essential information
formation of emergency teams
effectiveness of command structures
readiness of emergency equipment
operation of equipment
local control of activities
response to change (surprises).
Site access control
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Accident Reporting:
(NOTE: The briefing package should include the site supervisors report on all accidents since
the last inspection, together with any more detailed investigations. If this package seems too
large then perhaps inspection should be more frequent. The line department responsible for the
facility should report on the status of all outstanding HSE action items. Maintenance should also
report on major equipment failures since the last inspection and drilling on any major delays or
problems.)
Procedure theory and practice
Ask the supervisor to explain the accident reporting procedure, in theory and in practice.
What is the criterion used to decide whether an accident requires a report or not?
What is the deadline for reports to reach base?
Who writes them?
Who are they sent to?
What checks does the supervisor make to ensure that he is told of all accidents?
How is the loss of production or containment reported?
Check the first aid register since the last inspection for injuries not covered by formal reports.
Check the reports, if any, of drugs and dressings used. Check site log book for last couple of
months correlating incidents with accident reports.
How many of the major equipment damage reports from Maintenance, or problems
from Drilling, were covered by accident reports?
What happened to the rest?
Feedback
How often there is a query from base on an accident report?

Who does this usually come from?
What sort of queries are raised?
Investigation by team
Ask to see the site of any accident which was subject to a team investigation in the briefing
notes. Ask the supervisor to describe what happened (whether it happened on his tour of duty
or not, he should have been briefed).
Are there significant differences between the versions?

How long did it take the team to arrive on site?
Who was on the team from the line department?
Who was interviewed?
Was the investigation thorough enough?
Was the investigation report adequate?
Will the actions recommended eliminate the problem?
Did the site supervisor see the report before it was published?
Did he agree with it?
If he had reservations, how were these communicated:
to the line department?
to HSE?
Were other potential problems identified by the report?
How were the results fed back:
to the supervisor?
to the rest of the facility crew?
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Accident reports individual
Had the victim (if around) seen the accident report?

What was his reaction?
Had eyewitnesses seen the final report that went to base?
Had they agreed with it?
Was the injured person lack of knowledge identified as a cause?
If so, what recommendations were made for improving on-the-job training?
What recommendations were made for testing knowledge on-the-job?
Was it the injured persons failure to use his knowledge identified as a cause?
If so, what recommendations were made for improving:
supervision?
self-checks?
cross-checks?
job safety assignment by the supervisor?
Had the supervisor reminded him of the procedures before work started?
What had he personally said to the injured person?
How long was it before the accident had been discussed by the facility crew?
How long was it before they had told other crews who might have the same
accident?
Near miss accidents
Are near misses reported and how?

Are the near misses get analysed for learning and how?
Are these learning implemented and how made sure they are implemented?
Are there evidence that the above near misses implementation taking place?
Are the preventative actions effective?
How often the action status reviewed?
Who lead the review process?
Who decided to initiate a formal accident report?
Why?
What feedback had he got from base on the near-miss report (congratulations or
blame)?
How many of the base action items?
What feedback did the supervisor get from the line on the progress of action items?
Does he have an up-to-date list of outstanding safety action items and their status?
Who keeps track?
Are they part of a common action tracking or separate?
Where there are action items in dispute, ask to see the site of the accident and
have the action item explained. If possible resolve the dispute with the departments
represented on the team. Wonder why this had not been done already.
Accident prevention
How does he feel accidents could be prevented:

initiatives by the line department to identify problems in advance?
more self checks on procedures by line supervisors?
by department heads?
more (or better) pre-work briefings?
better briefing of new staff and contractors?
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Personal experience
Have any of them been involved in an accident, as victim or eyewitnesses?

Was an accident report made out?
Did they see it?
What went into it?
What were identified as the causes?
Did they agree with the report?
What action was taken?
Comment on other accidents
Are they informed of others accidents?

By whom?
What kind of information do they get?
What kind of accidents do not need accident reports?
How about equipment damage?
How is loss of containment reported?
Have they ever reported an accident or near miss, which was not followed up by
supervisors?
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Self-check:
Self audit
Are regular self-audits carried out by the facility supervisors?

How often?
What do they look for?
Is there any guidance on the subject?
From whom?
How often has this been updated?
What reports are generated?
Are the results fed back to the men doing the work, good results as well as bad
ones?
Take the latest self-audit report and go round the facility with the supervisor who made the
report. Note the deficiencies he found as well as those he did not find (bearing in mind that
these may not have been present when he went round).
How many of the deficiencies he identified have already been rectified?
Review the recent reports to identify the main focus, the gaps in the checks and the checks
which apparently found no deficiencies.
Were any checks made on working methods or unsafe actions?
Action items
What action items have resulted?
Were these reported to base?
Has there been any feedback from base on these reports?
Does any one carry out sample audits to check the effectiveness of the self-audits?
Cross audits
Are cross-audits part of the programme?

Are they initiated by the facility or the base organisation?
Do they find things, which the facility crew has not noticed?
Are the results discussed with them before reporting to base?
When was the last visit by his supervisor at base?
Does his supervisor at base ever make a self-audit of the facility?
When was the last one (check the report made by the supervisor)?
When was the last audit by the department head?
Lifting gear
Is there a system for inspection, testing and recording of lifting equipment?

What is his part in it?
What records does he maintain of lifting gear stored or used at the facility?
What happens if it is necessary to use a temporary non-certified lifting point?
How he prevent the use of damaged lifting equipment?
Is he aware of the lifting equipment procedure and its requirements?
Has he received the appropriate training on lifting equipment?
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Has anyone ever stopped them working, or suggested a different method, because
the person considered their approach unsafe?
Who was he/she?
Has it happened often?
How often do supervisors check their working practices and equipment?
Do they know about the self-audit system?
Are the results discussed with them?
Are they encouraged to identify deficiencies and report them?
What do they do if they see a colleague doing something unsafe (ask for
examples)?
Have they ever reported tools or equipment as unsafe?
What happened?
Do they know the checks to make before using a sling or other piece of lifting
equipment?
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Work Permits:
P.T.W. management Structure
Is there PTW coordinator and is he/she qualified?

Is the PTW holdership structure known?
Is there PTW competency approval panel?
Who is leading the approval team?
Is there current list of approved PTW certified staff PDO andf contractors?
What work can be done without any permit?

How many permits does he have to sign each day?
Who fills in the bulk of the precautions to be taken?
Who physically checks on site that these precautions have been taken before work
starts?
How is a permit arranged in an emergency, such as during the night?
What happens if the scope of work changes such that a non-permit job becomes
one for which a permit is required?
Issue
Instructions/briefing
Who personally briefs the men doing the job before work starts?
How does he know which contractors are new to the site?
What briefing does he give a contractor new to the site?
Does he check their knowledge of Company regulations beforehand?
What proportion of jobs in progress does he personally check on site to ensure that
the precautions are being followed?
How many yesterday?
Does he ask the people doing the job what precautions they are supposed to take
to check their knowledge of the permits contents?
Checks
NOTE: (Check the permits for several weeks for evidence of blanket permits, permits which
have been repeatedly renewed, permits valid for more than one day, permits for jobs which
resulted in accidents, and permits with inadequate precautions.)
Current permits
(Ask to see current permits.)
Who were the signatories?

Which is the oldest permit still in use?
Who filled in the precaution on the various permits?
Who checked the job site before work started?
Who briefed the men doing the job?
What did the briefing cover?
When was the last check made on site to ensure that the precautions were being
taken?
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Comment
What are the problems with the permit procedure?

What jobs can be done without a permit?
What work is being done today without a permit?
What checks are made before a permit is signed off?
By whom?
Job safety plan and Tool Box Talks(TBT)
Do safety plans reflect appropriate risk control for the job?

Who checks the safety plan?
Are safety plans part of the tool box talks?
What style of communication used in TBTs one way, two ways?
Where job executors (operators, technicians, welders, etc.) involved in the
development of the TBTs?
Who attends TBTs?
What happen when there is change in the work scope, or there is a new person
joining the team in the middle of the job? (check evidence)
Documentation:
Plans & drawings
Are the P & IDs available on the facility?

Where?
Hazardous Area Classification drawings?
Alarm and shutdown logic drawings or matrix?
Plot plans?
What is the last revision date on these drawings?
Are the drawings up-to-date or does he know of any anomalies?
How regularly does he receive updates?
Who from?
What does he do when an anomaly is found?
How quickly is the drawing revised?
Do the operators make their own flow schemes?
Why?
Modifications
What recent modifications can he recall?

Are these listed anywhere?
Do they have to inform base of any modifications?
If so, how is it decided which need to be reported and which not?
What happens with emergency modifications and temporary repairs?
Manuals
Are there maintenance manuals on site for the individual pieces of equipment?
Adequate spare parts lists?
Is the operating manual up to date?
Records
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What kind of log books are kept on the facility?

What kind of information has to be entered?
Where is this laid down?
Equipment histories?
Do they ever have occasions to use drawings?

What for?
Are they up to date?
Where do they record the differences between the drawing and the actual
situation?
What happens to the modification?
How do they find out about modifications made by the other shifts?
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HSE Meetings:
Arrangements
What programme do they have for HSE meetings?

Who chairs the facility HSE meetings?
What language is used?
Can all participants understand?
Attendance
Who attends facility HSE meetings?

How often for the different groups?
Is attendance compulsory or voluntary?
Who does not go to safety meetings:
contractors?
junior staff?
Who from the facility attends base HSE meetings?
Subjects
What subjects are discussed:

a theme of the month?
accidents at this facility?
accidents at other facilities?
old procedures?
new procedures?
HSE suggestions?
department HSE programme?
company HSE policy, programme and performance?
Who suggests the subjects for discussion?
How many come from the top and how many from the bottom of the organisation?
How many items minuted are welfare items?
Are presentations made on specific topics, such as work permits, or electrical
safety?
By whom?
Action items
How are action items handled?
Are they reported in the minutes until closed out?
Is there a list of outstanding action items?
How many have been outstanding for more than six months/
Twelve months?
How does action items progressed?
Who does he report overdue actions to?

(Review the minutes of the last six HSE meetings looking for:
frequency, duration and attendance, especially by base staff

number of upward suggestions compared with downward instructions
age of outstanding action items
reporting back from base safety committees
reports on progress of actions
subjects discussed)
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actions/recommendations raised
check if actions raised appear in the action tracking record
Last meeting
When was the last HSE meeting they attended?

What can they remember about the subjects discussed?
What suggestions did they make?
Comments on meetings
Can they remember a particularly interesting session?

What was the subject?
What happens to the suggestions they make?
Do they get a chance to see the minutes?
Do the read them?
Do they agree with them?
Who else do they think should attend their meeting?
Are accidents always discussed?
How do they report a hazardous situation?
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Training:
Introduction training/briefing
What induction training or briefing is given to new arrivals (briefed by, subjects,
duration of briefing)?
What is the difference between briefings given to:
visitors?
transferees?
new employees?
new contractors?
Does he check the knowledge of visitors to the facility?
Brief them on the action they are to take if an alarm sounds?
Has he personally checked before all new contractors start work at the facility that
they are:
aware of the HSE regulations?
wearing the required protective equipment?
if he has not checked who has personally checked?
Training programme
What safety training is required before starting work at the facility?

Does he keep records of such training and the dates on which his men become
due for refreshers?
Have all his people had the essential training?
How does he know?
Which of his people have been nominated for training?
Are there any others who need this training?
Off-site training/courses
Who is responsible for ensuring that people are sent on certification and refresher
course?
What check is made on the knowledge gained in off-site courses?
Does he/she make it a point to debrief each person returning from such courses (to
reinforce the training and establish its effectiveness)?
Does he/she give any feedback on course effectiveness?
Formally?
To whom?
On-site training
What training in his/her new job did he get when he was promoted?
How could it have been improved?
Is there any training he/she still thinks he needs?
How does a new person get trained in operating procedures?
Who checks the newcomers competence before he/she is allowed to perform
operations unsupervised?
Is any formal feedback given on individuals progress in on-the-job training?
Checks
How does he/she check the knowledge of a new addition to the team, including
contractors:
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on company HSE regulations?

on departmental HSE procedures?
on emergency HSE procedures?
Is this always on the persons first day on site?
Is any record kept of these checks?
Does he/she personally check out any of his/her people by going through a
procedure with them?
On site or in the office?
Does he/she require his/her subordinates to do this formally (in their tasks and
targets)?
How often are they supposed to do it?
How often do they actually do it?
Induction
What induction HSE training did they get:

when they first joined the company?
when they first worked at the facility?
From whom?
How long did it last?
Training
What is the most recent HSE course they have attended?

Did they find it useful?
What training should they have had for their job which they have not yet had?
When are they scheduled to get this training?
What checks are made on what they have learned on site?

Did they know what they had to be able to do before operating on their own?
Who checked that they had achieved this?
Checks
Individual training records
Have they had training in:

fire fighting (individual and team)?
first aid?
cardio-pulmonary resuscitation?
emergency evacuation and survival?
breathing apparatus?
emergency procedures?
operating procedures?
Handover
is there any formal (documented) shift change/leave handover?

is the handover comprehensives (covers all aspects of the business)?
is there a positive handover where the two parties go through the handover
together?
Are handovers connected (current reports status of the past)?
Are handovers records kept?
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Appendix 2: Joint Management HSE Inspections Level 2

(Note: Items in italics should be checked in the office/from records).
HSE Management System Questions

1
Remarks
Leadership & Management Commitment

Does senior management:
Visit site regularly?
Last time?
Record of visit?
Attend onsite HSE meetings?
Evidence?
Get involved in inspections?
Evidence?
Is priority for Safety clear?
Reward/recognise HSE achievements?
Sufficient funds allocated to HSE (e.g. adequate PPE,
training)?
Policy & Strategic Objectives

Contractor HSE policy/strategic objectives?
Quality?
Signed off?
Displayed?
What are the HSE targets/objectives?
Known to random employee?
Organisation & Responsibilities

Organogram?
Who is responsible for HSE?
HSE Adviser reports to senior man?
Job descriptions for HSE critical staff?
HSE Part of Tasks &Targets?
Individual
HSE
responsibilities
understood?
known
and
What would they do if saw a colleague doing something

not safe?
HSE meetings structure?
Minutes?
Follow up/close out of action items?
Competency/attitude of HSE adviser?
Participating in PDO competency programme?
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Is he authorised in writing to stop any activity in event of

HSE lapses?
Management of subcontractors?
Standard of PDO supervision?
Competency/attitude of PDO supervisor?
CH/CSR
attended
mandatory
Certification Scheme (CHCS)?
Contract
Holder
Does Contract Holder get involved?

Evidence?
Does Contract Site Representative (CSR) have a
Contract Monitoring Plan?
Does PDO effectively cascade HSE information?
HSE critical jobs adequately staffed?
Stipulated hours?
Regular working beyond?
Training matrix?
Identifies when training is overdue?
Mandatory training up-to-date?
Who briefs staff about procedures?
Briefing felt to be adequate?
What is procedure for current job?
How found out about it?
What are the safety features in the procedures?
Control procedure for variations from procedures?
Record of step outs?
Non-conformity integrity register maintained?
Emergency plan?
Emergency tel. no. posted?
4
Hazards and Effects Management Process (HEMP)

What are the big HSE issues?
Main causes of accidents?
Hazards known?
Mitigation?
Hazards routinely identified?
Discussed in tool box meetings?
Hazard analysis sheets used?
Who attends? (Everybody? Senior man on site?)
Who directs?
Records/minutes?
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Is language a barrier?
What is done about it?
What work can be done without a PTW?
When is PTW required?
What checks are made?
Check quality (incl. job hazard analysis)
Security hazards?
Response?
STOP used?
Who trained?
No. cards?
Feedback?
5
Planning
Quality of HSE plan?
Aligned with PDO HSE plan?
Reviewed by Contract Holder?
Specific HSE targets?
Disseminated to staff
Evidence?
What do they know of it?
Implementation & Monitoring

Site access control?
Quality of briefing on arrival?
How is information on activities and HSE requirements
passed on to staff?
How well understood?
Have they made any suggestions for improvement?
Or colleagues?
Examples?
What became of them?
Near miss reporting?
Heard about a recent fatality/LTI?
Evidence of learning from incidents being used to
improve processes on site?
Have they ever stopped job because felt unsafe?
Do they know of any examples?
Have they ever reported tools or equipment unsafe?
What happened?
Are they encouraged to report deficiencies?
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Housekeeping standards?
Evacuation drills?
Last one?
Record?
Results discussed?
What if H2S alarm?
Drills?
Last genuine emergency?
What happened?
Vehicle and driver available for medical emergency now?
Reporting of actual vs. HSE targets?
Near misses reported?
Fingers - what have they done?
Observe people working
7
Audit
Audit and inspection plan?
Examine record of recent inspection
Quality?
Formal system to track and close out non-conformances?
Inspection
schedules/lifting
certification/pressure equipment?
equipment
Review
Evidence that HSE MS has
Management/improved recently
been
reviewed
by
Implemented any new HSE initiatives?
Supplementary Questions
Health and Environment
Remarks
Waste management
Chemicals storage
Eye wash
SHOC cards
First aid boxes
First aiders
Medic
All workers medically certified?
Road Safety
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Register of approved drivers?
Valid PDO licences?
Do drivers attend drivers forums?
Records?
Criteria for recruiting drivers?
PDO safety videos shown to drivers?
Inspect some vehicles:
RAS stickers?
General condition?
Who is responsible for vehicle condition?
Response when faults reported?
Records?
Structured journey management system?
Have Journey Managers been on he approved Journey
Management course?
Can they communicate in drivers' language?
Challenge necessity of journey?
Minimise km. Driven?
How?
Know which roads permitted/not permitted?
Have they ever been to destinations they journey manage?
Do drivers themselves know the rules?
Appreciate the hazards?
Scoring System for HSE MS Elements

No System in Place
System can be described but not formally documented
HSE
paper
On System can be described and formally documented
0
1
2
HSE In the System can be described an documented but not being

Head
implemented consistently.
HSE In the System can be described, documented, is being

Heart
implemented consistently by all staff and allows for
continuous improvement.
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Appendix 3: Permit to Work

AI-PSM Level 3 PTW
System Audit Form
Worksite examination &
Permit Holder - Interview
AIPSM level 3 audit

form.doc
PTW
SYSTEM
AUDIT
FORM A
Compilation of Findings
Form_A.doc
PTW
SYSTEM
FORM B
Area Coordinators
Form_B.doc
AUDIT
PTW
SYSTEM
AUDIT
FORM C
Responsible
Supervisor
Part 1 - Interview
PTW
SYSTEM
AUDIT
FORM C
Responsible
Supervisor
Part 2
PTW
SYSTEM
FORM D
Area Authority
AUDIT
PTW
SYSTEM
FORM E
Permit Applicant
AUDIT
Form_C_1.doc
Form C_2.doc
Form_D.doc
Form_E.doc
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Appendix 4: Camp Inspection Checklist

Contract No.:
Contractor:
Site Supervisor:
Date :
Location:
Not Applicable = N/A
Inspected by :
General Guidelines
The information in the description section is to assist personnel during the inspection;
however, personnel conducting this inspection must be thoroughly familiar with the
information relating to camps in the following Company manuals:
PDO HSE SP 1230, 1231, 1232
Public Health inspections are to include all aspects of HSE
Suitable building layout for Receiving, Storage, cooking, dishwashing, food serving
and dining areas, accommodation for the staff with sanitary facilities, Laundry,
Recreation facilities and medical services.
All the buildings or porta cabins should be compliant with specifications in terms of
safe building with no associated known hazards.
Fitted with all emergency escape measures and Exits
Availability of fire extinguishers, fire alarms, escape route signs, escape route maps,
emergency telephone numbers, assembly points etc
Electrical: cabling/ earthling/ water resistant plugs etc.
Water supply facilities
Water drainage and sewage disposal
Waste disposal and waste management
Pest control and eradication
Rating System will be used from 1-5
1= Very Poor condition- Totally Unacceptable
2= Poor Condition- Unacceptable
3= Slightly acceptable with great preservations
4= Acceptable with preservations
5= Excellent condition
The Public Health Checklists are:

1. Accommodations
2. Waste disposals
3. Pest control
4. Water
5. Barber shop
6. Emergency
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7. Food Receiving and Storage

8. Kitchen
9. Dinning Mess
10. Food Handlers and Personal Hygiene
11. HACCP System
12. Sleeping Accommodation
13. Sanitary facilities
14. Recreation
15. Laundry
16. Medical facilities
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Level 3 Management HSE Inspection Checklist for (Supervisors,

technicians and operators)
ACCOMMODATION
Item
Description
Sound
construction
which
provides protection against pests,
and adverse weather conditions.
Min. space provided as 4 m per

person with 1 m. between beds.
Each occupant is provided with a

full length locker with the ability to
be locked (cupboard).
If clothes are to be hung on the

wall, proper hanger hooks or
racks are to be used.
Beds are comfortable and staffs

are provided with blankets, two
bed sheets, two pillows and two
pillow cases.
Linen is washed at least once a

week.
No evidence of bed bugs.
Proper ventilation is provided

(e.g. windows placed opposite
sides) is provided.
Air conditioners are provided and

working properly. Filters are kept
clean
10
Lighting is sufficient in all the

rooms (e.g. not less than 150 lux
intensity).
11
No evidence of smoking in the

rooms.
12
Electrical plugs are 3 pin or 2 pin

plugged into a recommended
fused 3 pin adapter.
13
Housekeeping is to the required

standard and cleaning schedule
posted.
Remarks
Recommendation
Remarks
Recommendation
Waste Disposal
Item
1
Description
Sufficient number of covered bins
lined with plastic bags is provided
in all residential areas, work sites,
food premises.
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Waste is collected from the food

premises on daily basis and not
less than twice a week from living
quarters / working sites within the
camp.
Garbage is carried in the tied-up

bags or in covered bins to the
designated collection point at
which the Waste Management
Contractor collects on daily basis.
Waste is stored in dedicated area

which is kept tidy, sanitised and
insect proof
All waste water, including floor

washing water is disposed to
septic tank
If applicable, Clinical waste in

collected in dedicated clinical
waste containers
The clinical waste is transported

to MAF for incineration in
accordance with the procedures
(MCH/02/95)
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Pest Control
Item
Description
Pest Control Schedule for camp

facilities is available and recorded
Proper equipment and pesticides

are provided.
All pesticides have SHOC cards

available at site.
Trained person handling/applying

pesticides are provided with
proper PPE - coveralls, rubber
gloves, appropriate pesticide
mask/ respirator and goggles.
General
cleaning
and
housekeeping of the camp and
the surroundings is maintained
properly.
Remarks
Recommendation
Remarks
Recommendation
Water
Item
Description
Water for cooking, washing and

toilets in camps is provided from
the
Company's
approved
sources.
Water is stored in the above

grounds tanks made either in
stainless steel, galvanised steel
or reinforced fibre glass.
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Water supply for domestic use is

disinfected by chlorinating to the
required standard (0.2-0.5mg/l
residual chlorine)
Water is checked for bacteriology

monthly
If water is trucked, the water

tanker / driver / helper have valid
health certificates from Reg.
Municipalities or Ministry of
Health.
The water tanker is painted blue
and has words POTABLE
WATER" written in white on both
sides of the tanker in Arabic and
English. It is kept clean and well
maintained.
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Barber Shop
Item
Description
Muscat or Regional Municipal

Regulations for barber shop is
available and the shop is in
compliance with the regulation.
A Laundry facility is provided for

all personnel accommodated in
the camp and maintained in clean
and working order.
Detergents and other related

chemicals are stored in a
ventilated room.
SHOC Cards should be available

for each detergent and chemical
used.
Remarks
Recommendation
Emergency
Item
Description
Fire extinguishers are provided in

the camp with valid dates.
(Ref. SP1075) and the fire
wardens are appointed.
Audible alarm for evacuation is

available
in
cases
of
emergencies. Fire exits, alarm
points and fire fighting equipment
are kept clear of obstructions.
Staff is aware of the emergency

procedures.
Remarks
Recommendation
Printed 05/02/14
Page 45
Revision 2
Effective: Feb-14
Food Receiving & Storage

Item
1
2
3
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10
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15
16
17
18
19
20
21
Description
Approved vendors
Frequency of supply
Records of suppliers
Method of storage
FIFO Assurance
Expiry dates display
Suitable Storage area space
Separate storage areas for
different food items. Frozen, Dry,
vegetables & fruits.
Separate storage for chemicals
with Shoc Card display
Secure sound storage area with
external doors fitted with brushes
or rubber barrier to prevent light /
insect entry
Self closing fly screen doors fitted
to all external doors in such a way
as to provide insect proof
ventilation while main door is
open.
Electric fly killer installed and
operational.
The store is clean and free of any
spillage and pests
Storage cleaning include light,
AC, Windows, exhaust fans etc..
schedule provided
Frozen food items
Suitable and adequate cold
storage
and
refrigerated
equipment are available.
Requirements:
Frozen food at minus 18 C+ 2 C
Chilled and refrigerated
food
from 1 C to 4 C.
Sufficient number of refrigerators
and chest freezers are provided.
Healthy thermometers are in
place, temperatures for freezers
and chillers are recorded a
minimum three times daily
Record charts posted on the
chillers/freezer unit.
Fish and fish products are stored
in a separate freezer. Fish must
be firmly wrapped if mixed with
chicken/meat
If 'walk-in' freezers are used Stainless Steel shelves are
available, lighting is adequate
(150 Lux), safety devices to
prevent accidental lock-in are
provided, and a thermometer
Remarks
Recommendation
Printed 05/02/14
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gauge is fixed outside the unit

and portable inside
No external packaging should be
present in the freezers.
Clearance provided between
freezer/fridges to access the
switch at plug socket.
All freezers labelled with their
stored
contents.
(pictures
recommended
for
language
barrier)
Dry Food Store is separate
from Vegetable & Fruit Store
Food items are stored in a well
lighted (150 lux) and air
conditioned room large enough
with respect to size of the camp to
ensure adequate supply of food is
available and not congested.
Wall
mounted
thermometer
o
provided. (10-16 C)
The storage of food is in such a
way that allows the "First-in, Firstout" or FIRST EXPIRY FIRST
OUT practice to be observed and
expiry date clearly available.
Dry food is stored on Stainless
Steel shelves which are nonabsorbent.
The area underneath is kept
clean and have a minimum
clearance of 30cm from ground
level.
For loose grains, flour etc., use
metal or plastic bins with tight
fitting covers on plastic pallets.
FIFO tags used on open grain &
flour sacks.
Plastic baskets are used to store
loose vegetables. Sacks of
vegetables to be stored on plastic
pallets.
Plastic baskets are used to store
loose Fruits. Sacks of Fruits to be
stored on plastic pallets.
Cleaning chemicals, detergents,
mops, and brushes should not be
kept in the food store
The store is clean and free of any
spillage and pests
Kitchen
Item
1
2
Description
Kitchen is securely anchored
against strong winds.
Walkways and stairways to kitchen
are free of tripping hazards.
Remarks
Recommendation
Printed 05/02/14
Page 47

3
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Effective: Feb-14
Walkway access to gas cylinder

storage area provided.
Gas cylinder emergency shutdown
system active. (e.g. free falling
weight & complete shutdown
achieved)
On line gas bottles are located
outside and chained. A block work
separation wall is provided (in
cases where the cylinders are
closer than 5m from combustible
material) and the enclosure is well
ventilated.
'No smoking' signs are displayed
near the gas cylinders.
Inspection of gas cylinder date is
recorded if cylinder is more than
5years since manufactured.
Earthling / grounding for the
kitchen is attached.
External caballing is either of an
armored / outdoor specification or
contained within rigid / flexible
conduit.
External
wall
mounted
fire
extinguisher provided for kitchen,
within affixed inspection date and
sun shade provided.
Kitchen is big enough to cater for
the number of employees served.
2
(e.g. approx. 1 m per person
served).
All doors to kitchen are fitted with
self closing mechanisms.
Signage provided for emergency
escape route on every door.
Internal doors from canteens to
kitchen are fitted with unauthorized access signage.
All doors to kitchen are locked
when kitchen not in use.
ventilation while main door is open;
not required for emergency exits.
All external doors are fitted with
brushes or rubber barrier to
prevent light / insect entry to the
kitchen.
Smoke alarms fitted in Kitchen
Ceilings are smooth, fire resistant,
covered at wall joints and easy to
clean.
Walls
are
smooth
enough,
impervious, light in color and
durable from floor to ceiling.
Printed 05/02/14
Page 48
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Revision 2
Effective: Feb-14
Aluminium/stainless steel wall

cladding shall be fitted at cooking
ranges area if porta cabin is used
as kitchen.
Adequate lighting (not less than
500 lux intensity for general
working area).
Splash back walls are installed to
prevent water contact with hot
cooking oils, food etc.
The floor is durable, non
absorbent, non slip, and no
crevices in which dirt/bacteria can
lodge.
Adequate and proper drainage
provided.
Kitchen floor drains are clean and
capped with insect resistant
covers.
Kitchens are air conditioned
Hoods and grease filters are fixed
over cooking ranges.
Suitable extractor fans are fixed
with fly screens fitted to all
extractor fans.
Electronic fly killers with sticky
board are installed away from food
preparation areas. UV lamps to be
changed annually.
Gas piping is painted / colored
black.
Gas burners are clean with no
carbon deposits & all jets are clear
and functional.
Separate hands free washing sink
shall be mandatory in all facilities.
Liquid soap provided in a suitable
dispenser.
Disposable Paper towels shall be
provided. With foot operated
dustbin for paper towels disposal.
Hair nets and plastic gloves are
stored and available within the
kitchen entrance.
Separate stainless steel work
surfaces shall be provided for
preparation
of
cooked
and
uncooked food.
All storage cabinets are labelled
and fitted with self closing doors.
Clean
wall
mounted
fire
extinguishers are provided and
affixed with current inspection
date.
Wet chemical fire extinguisher is
provided in cooking area.
Fire
Extinguishers
and
fire
blankets are provided.
Printed 05/02/14
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Revision 2
Effective: Feb-14
The cook has attended the fire

extinguisher
course
and
understands the necessary action
to be taken during emergencies.
Sufficient number of refrigerators
and chest freezers are provided.
Fish is placed either in different
freezer or firmly wrapped and
segregated
in
separate
compartment in a combined
freezer. Temperatures for freezer
and chillers are recorded a
minimum three times a day.
First Aid Box to be available in the
kitchen with a clear list of contents
which are available at all times
Kitchen and refrigerators are kept
clean on all external and internal
surfaces including handles
A facility (thawing cabinet) for
defrosting frozen foods is provided
(e.g. a purpose built rapid thaw
cabinet a refrigerator or a chill
room with a temp. Of 10 to 15 deg.
C/thermometer provided
NB. Defrosting of fish, meat and
poultry at ambient temperatures -e.g. in a kitchen sink is prohibited.
Once the food is thawed, it shall
not be refrozen
Food stored in kitchens is located
on plastic palettes or sanitize able
shelving.
6 Colour coded cutting boards
made of polypropylene material
are provided for fish, meat, cooked
meat, salad fruit, dairy and
vegetables. These should be
sanitised after each use
All
purpose
polypropylene
chopping blocks for cutting large
joints of meat shall be cleaned and
sanitised after each use.
Kitchen knives shall be colour
coded, cleaned and sanitised after
each use.
Chain glove provided & sanitised
after each use
2 digital food thermometers with
probes are provided to check and
record temperatures of prepared
food. Recommended above >63
C or below 5 C
Food must be cooled within 90
minutes and then stored under
temperature control.
Cooked and uncooked food is
Printed 05/02/14
Page 50
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Revision 2
Effective: Feb-14
segregated, covered and clearly

labelled with production date when
stored.
Prepared foods transported to
kitchen are in insect proof
containers.
All bain-marie are clean, set to the
correct temperature and sited at an
appropriate location
Samples of each cooked food item
must be retained in a freezer for 96
hours or 4 working days. The
samples must be clearly identified
with the date and time of
preparation.
Proper dish washing facilities
provided e.g. double unit stainless
steel sink, running hot/cold water,
detergent, cleaning solutions and
suitable disinfectant. Dishwashing
area is available away from the
cooking area
For drying the dishes/crockery, air
drying or paper towel is used.
(Cloths should not be used to wipe
and dry dishes/crockery).
Sanitize able storage for kitchen
utensils, pots and pans are
provided.
(wall
mounting
recommended)
A
specific
and
measurable
cleaning schedule for the kitchen
and its equipment is available.
Waste bins are foot operated and
covered.
Waste
bins
are
of
clean
appearance and not transported
outside of kitchen.
Storage area for used kitchen oil is
bonded
and
suitable
for
containment of 110% of the
amount of intended stored oil.
Used kitchen oil is stored in a
suitable sealed container. (e.g. oil
drum)
On-line gas cylinders are not
stored with empty cylinders.
Dining Mess
Item
1
2
3
Description
Walkways and stairways to
Canteens are free of tripping
hazards.
External light is functional.
External light switch is of
waterproof design if positioned
outside.
Remarks
Recommendation
Printed 05/02/14
Page 51

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Revision 2
Effective: Feb-14
External electrical switch is of

water resistant design, mounted
with a sealed box.
Water heater (if provided) is
earthed.
canteen is attached.
conduit.
Waste bins with lids provided
outside canteen. Liquid soap in
dispenser and paper towels are
provided
External
wall
mounted
fire
extinguishers
provided
for
canteens, within affixed inspection
date and sun shade provided.
Canteen is securely restrained
Area under and around canteens
are free of waste / debris.
External painting of canteens is
maintained. (e.g. no paint chipping
or rotting)
No standing water under or around
canteen.
No open drains leading from
canteen.
All doors to the outside shall be
self closing, fitted with brushes or
rubber barrier. Fly screen Doors
are provided.
Hand wash basins (as per
specification) are provided outside
the mess halls under shade. Liquid
Soap in dispenser and paper
towels are provided.
The mess is large enough to seat
50% of the camp's population and
2
a minimum of 1.4M shall be
provided
for
each
seated
employee
The mess is air conditioned and
well lighted. All lights are working.
(300lux)- A/C is turned on.
Electronic fly killers are installed at
entrance and exit and adequately
maintained. UV lamps to be
changed annually.
Hand washing area with hot and
cold running water (Shaded if
outdoors)
Cold drinking water in clean glass
water jugs are provided on each
table
Printed 05/02/14
Page 52
Revision 2
Effective: Feb-14
Food Handlers and Personal Hygiene

Item
1
10
Description
Food handlers appear clean, neat
and tidy. They have clean hands
with short finger nails and short
hair which is covered during food
preparation.
Jewellery
(rings,
watches,
necklaces etc.) are not worn while
working with food.
Food handlers have been provided
with minimum of 3 uniforms-aprons, caps, and a pair of nonslip footwear appropriate to the
hazards.
Food handlers have been trained
on food hygiene. Including HACCP
Certification for all the required
individuals at different levels. As
per the required standard in the
specification. Records kept
All food handlers have a valid
Municipality certificate.
Camp
boss has the copies of all the
certificates.
Food handlers suffering from
diarrhoea, vomiting, high temp, or
who have cuts, septic sores in their
hands or body have been kept
away from food handling works.
Staff are aware of the procedure of
reporting to the supervisors if they
are ill
Fitness to work including stool
analysis reports, documented and
records kept.
Notices indicating 'Unauthorised
Persons are not allowed in the
food premises' are displayed and
ensured.
Smoking is not allowed in the food
handling area. Appropriate signs
are displayed.
Remarks
Recommendation
Remarks
Recommendation
Managers and supervisors shall be

trained to the required level of food
hygiene and records kept
Caterer shall provide a competent
food hygiene officer
HACCP System
Item
1
Description
Implemented
and
maintained
Printed 05/02/14
Page 53
Revision 2
Effective: Feb-14
permanent procedures based on

the Codex Hazard Analysis and
Critical Control Points (HACCP) or
Food Safety Management System;
(in
each
food
production
operation).
Critical Control Points (CCP) are
identified and recorded in risk
based assessment for food
preparation
Cooked food should achieve
temperature above 75C and
recorded
Cooked food shall be stored either
above 64C (Bain Marie)or below
5c (in cold units or refrigerators
Cooked food shall be transported
using thermal containers
Sleeping Accommodation
Item
1
2
3
4
5
6
8
9
10
11
12
13
14
15
Description
Walkways and stairways to
accommodation are free of tripping
hazards.
External light is functional and of
waterproof material.
within a sealed box.
Water heater is earthed.
Earthling / grounding for the porta
cabin is attached.
External cabling is either of an
conduit.
Wall mounted fire extinguisher
provided for porta cabin, within
affixed inspection date and sun
shade provided.
Porta cabin is securely restrained
Sound construction which provides
protection against pests
External painting of porta cabin is
maintained. (e.g. no paint chipping
or rotting)
No standing water/ waste / debris
under or around porta cabin.
Waste bin with lid provided outside
porta cabin.
Ash tray provided in proximity of
room for smokers.
Wall mounted shoe rack provided
outside room.
Lighting is sufficient in all the
rooms (e.g. not less than 150 lux
Remarks
Recommendation
Printed 05/02/14
Page 54
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Revision 2
Effective: Feb-14
intensity).
Electrical fuse box labeled with
electrical hazard sign.
Electrical plugs are 3 pin or 2 pin
plugged into a recommended
fused 3 pin adapter.
Plug sockets show no sign of
burning / damage.
Cable and fused plug for fridge is
of twin & earth design with three
terminals.
Air conditioning with seals includes
cooling
&
heating
system
(compiled/separated). Filters are
kept clean
Schedule
provided
for
A/C
cleaning.
Proper ventilation is provided (e.g.
windows placed opposite sides) is
provided.
Curtains are sufficient to restrict
night lighting disturbance in
bedrooms.
Each occupant is provided with a
full length locker with the ability to
be locked (cupboard).
Proper hanger hooks or racks
2
Min. space provided as 4 m per
person with 2 m. between beds.
Beds are comfortable and staffs is
provided with a blanket, two bed
sheets, two pillows and two pillow
cases.
No evidence of bed bugs.
Schedule provided for bed linen
weekly change and wash or twice
weekly
Housekeeping is to the required
standard and cleaning schedule
posted.
Smoke detectors available and
working with inspection record
No evidence of smoking in the
rooms.
No evidence of cooked food in
room.
No evidence of incense burning in
room.
Insect proof netting fitted over
extractor fans.
No leaks from internal pipe work.
(e.g. drains/ water)
Signage provided for emergency
escape route & no smoking.
Hygiene and cleanliness level of
bathroom is acceptable.
Sanitary Facilities
Printed 05/02/14
Page 55
Item
1
2
5
6
10
11
12
13
14
15
16
17
18
19
Description
Lighting is adequate all working
(150 Lux).
External light switch is of
waterproof design if positioned
outside.
with a sealed box.
Water heaters are earthed and
thermostat is set to an acceptable
temperature
ablution block is attached.
armoured / outdoor specification or
conduit.
Toilets are provided as per the
minimum requirement (1per 10
persons) Toilets have WCs,
showers, and wash hand basins in
good working order and are clean.
Toilet cubicles should have a
functional
door
locking
mechanism. Shower cubicles shall
be made of water resistant
material.
ventilation while main door is open.
Toilets have window openings to
the outside air or are provided with
adequate
artificial
ventilation
system.
Suitable container for used razor
blades disposal provided.
Mirrors for shaving provided.
Fly screens fitted to all extractor
fans
Floor of showers are clean,
sanitised regularly, non-slippery,
and in good repair.
Soap trays and towel hangers are
provided for each shower cubicle.
Supply of running cold and hot
water is provided in or adjacent to
toilets and washing facilities.
Remarks
Revision 2
Effective: Feb-14
Recommendation
Sewage lines not leaking and

Sewage pit not overflowing, no
evidence of bad smells.
Areas under and around Ablution
blocks are free of waste / debris.
No visible indication of leakage
from external pipe work.
Printed 05/02/14
Page 56

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21
Revision 2
Effective: Feb-14
Covered waste-bin provided for

each doorway.
Toilet cleaning schedule provided.
Recreation
Item
1
Description
Appropriate recreational facilities
are provided: Indoor and outdoor
activities and recreation
Sufficient lighting no tripping
hazards
Appropriate
equipments
and
space.
Remarks
Recommendation
Remarks
Recommendation
Remarks
Recommendation
Laundry
Item
1
2
3
5
6
Description
Laundry is suitable for the number
of employees staying in the camp
and provided with Sufficient
numbers of washing machines,
dryers and automatic irons.
Detergents and other related
chemicals are labelled
SHOC Cards should be available
for each detergent and chemical
used.
Eye wash station available and
checked daily for water level and
function
Sufficient shelves for clothes after
ironing
Functional Exhaust fan fitted with
external fly screen net
Medical Facilities
Item
1
Description
Pre-employment, fitness to work
and Routine Medical Examinations
are provided at no cost to
employee.
A fully equipped Clinic with all
necessary emergency services
equipment including ECG machine
and defibrillator and treatment
drugs; is to be established on site
if > 100 employees reside on
camp.
Qualified
trained
for
emergency handling male nurse is
present.
A suitable vehicle must be
provided as an ambulance If the
nearest PDO clinic is more than 10
km from the camp.
The clinic is provided with an
emergency ramp for trolley and
patient stretcher access to clinic.
Printed 05/02/14
Page 57

5
10
Revision 2
Effective: Feb-14
The clinic should have a suitable

patient waiting area, examination,
treatment or observation room with
access to a toilet for patients. A
separate room as storage for
medical equipments. A lockable
drug cabinet with alarm for
controlled medication.
Nurse has had a familiarization
period and induction through PDO
clinic and is competent to perform
the tasks allocated to him in
managing emergency cases. Has
been trained in BLS, ACLS and
has attended emergency drills.
Computer is necessary for keeping
of records up to date and entry of
examination
and
treatment
records.
Fax machine and telephone
availability with access to make
phone calls to enable the nurse
communication with PDO Clinics
and doctors in case of emergency
and follow up.
Records on Evidence of checking
first aid kits and eye wash stations
at rig site/camp
Monthly collection of Water for
chemical/bacteriologic
analysis,
records kept
Availability of fitness to work
records of food handlers including
the required stool analysis reports
Rating System will be used from 1-5
1= Very Poor condition- Totally Unacceptable
2= Poor Condition- Unacceptable
3= Slightly acceptable with great preservations
4= Acceptable with preservations
5= Excellent condition
Printed 05/02/14
Page 58
Revision 2
Effective: Feb-14

Appendix 5: Minimum Requirements for Camp/Worksite Clinics
Quantity
Item
Quantity
Item
Oxygen Cylinder
Urine Glasses
Oxygen Cylinder Stand
Dressing Trolley
Drip Stand (Portable)
Patient Carry Chair
Portable Suction Machine
Weighing Scales
Crash Box and Ambu Bag
Oxygen Flowmeter
Stretchers - Folding
Suture Scissors
Refrigerator
Undine and Receiver
Examination Couch
Eye Test Chart
Sphygmomanometer
Ring Cutter
Stethoscope
Hospital Beds
Patella Hammer
Hospital Lockers
Torch (Flashlight)
Over bed Tables
Metal Tongue Depressor
Sterilizer
Mouth Gags
ECG Machine
Magnifying Glass
Weeder Splints - 4 sizes
Defibrillator- portable
Automatic External
Defibrillator(AED)
Thomas Splint
Electric Kettle
Ear Tray with Aural Syringe,

Receiver, Bowl
Coleman Flask
Dissecting Forceps
Tourniquet
(venous access only)
Medicine Cupboard with:

(x1) DDA Cupboard
Plastic Basins
Plastic Buckets
Hand washing basin with

plumbed water
Vomit Bowls
Artery Forceps
Urinals
Patient Carry Chair
Brooms and Handles
Probe
Steel Bucket and Mop
Instrument Tray c/w Lid
Pedal Bins
Stretcher Trolley with:
Hand Towel and Holder
Cupboard for medical files

Means of communication
e.g. Telephone, Fax, GSM
and pagers
(x1) Infra Red Light

(x1) Angle Poise Light
1
Needle Holder
Printed 05/02/14
Page 59
Revision 2
Effective: Feb-14
Quantity
Item
Quantity
Item
Sterile Supplies
4
Oxygen Masks with Tubing

Asstd 24%, 100%
2 Box
Gloves (sterile and

unsterile) (size 7 and 8)
Oxygen Flow Meters c/w Key
1 Doz
Razor and Razor Blades
1 Box
Suction Gatherers
2 Doz
Asstd Sutures and

Steristrips
1 Box
IV Cannullas 20,18,16g
1 Doz
Eye Pads
6 Bot
IV Normal Saline 0.9%
6 Bot
Plasma Expander
(Haemacell or equivalent)
2 Each
2 Box
Syringes (assorted sizes)
Draw Sheets
6 Box
Needles
Plastic Draw Sheets
5 Box
Plasters (assorted)
2 Doz
Disposable Basic Packs
5 Box
Gauze Swabs
6 each
Towels - hand and bath
5 Box
Cotton Wool
2 Box
Scalpels (assorted blades)
2 Doz
Each Bandages (assorted)
Tube Gauze (different sizes

with applicators)
5 Box
Sterilised Swabs
1 Box
Spatulae
3 bottles
1
Dressing Scissors
Oropharyngeal Airways
(sizes 2,3,4,5)
Anti-septic solutions
Spinal board
Printed 05/02/14
Page 60
Revision 2
Effective: Feb-14
Appendix 6: Minimum Requirements for Ambulances

The ambulance shall contain as a minimum the following:
A seat adjacent to the stretcher(s) for a nurse / doctor
Cardiac monitor
Defibrillator - portable Automatic External Defibrillator (AED).
Resuscitator
(x1) Oxygen cylinder with breathing apparatus
(x1) Portable oxygen cylinder with breathing apparatus (AMBU)
(x1) Hook for hanging IV fluids (drips)
(x1) Urinal and bed pan, preferably plastic
(x1) Coleman flask with disposable cups
(x2) Wooden leg splints
(x2) Wooden arm splints
(x1) Locksly stretcher
(x1) Spinal board (for spinal fracture)
Bandages / gauze / cotton wool
Spare oxygen cylinders of each size
(x1) Suction machine
Syringes
IV fluids
Small plastic bags
Plasters / scissors / forceps
Mouth gauge and tongue forceps
Printed 05/02/14
Page 61
Revision: DRAFT
Effective: May-13
Appendix 7: Well
Engineering MDSV
Checklist
It is the responsibility of the Contract

Holder and/or SWE to prepare a
detailed visit programme which
should be agreed with the Section
Head one week before the visit.
2.4 Visit Team
1.0
Introduction
Well Engineering Section Heads

and other key asset personnel have
offered their involvement in MultiDisciplined
Site
Visits
to
demonstrate their commitment to
the management of HSE on interior
worksites.
This brief provides a checklist to
assist Contract Holders to plan and
carry out an inspection/assessment
of the management of HSE on Well
Engineering Worksites.
The key objective of the site visit is
IMPROVEMENT. It is not a fault
finding mission and all effort must
be made to offer a balance opinion
on areas of commendation and
areas of improvement.
2.0
Visit Organisation
2.1 Annual Schedule

The visits are part of the annual
Well Engineering HSE plan.
2.2 Travel Arrangements
Contract Holders are responsible to
book land transport and air flights
for all team members well in
advance of the scheduled visit.
2.3 Visit Programme
Page 62
The following team composition is

recommended;
1. Well Eng Team Lead
2. Contractor Contract Manger
3. Contract Holder
4. Contractor HSE advisor.
5. Senior Contractor site rep
6. Asset Rep (Interior)
7. Senior Well Engineer
8. Representatives from different
department
In order to cover as much ground
as possible, it is recommended that
the visit team be split into two or
three groups, each looking at
different aspects of the HSE
Management System on site.
2.5 MDSV Report
The Contract Holder and/or SWE
shall note the key points raised by
the visiting team and compile a
report
with
actions
to
be
implemented.
The contents of the report should
be agreed with the members of the
Team and copy within 2 weeks of
the date of the visit issued to
3.0
UWD HSE section

The Visit
MDSV date 1 Week
3.1 Pre visit meeting
Arrange flight seats
A pre visit meeting be held a 2 days

before the visit to agree roles,
responsibilities and scope of the
visit. The timing for each item on
the programme should also be
discussed.
Personal
Equipment?
1.1.1.2
Upon arrival at site, conduct a brief

review in the office of selected HSE
MS elements to identify areas to
focus on. The host Worksite
supervisor should also brief the
team on their key areas of
exposure.
Protective
MDSV date 2 Days
Check
flight
arrangements
3.2 The Inspection
&
transport
Prepare checklists and pre-visit

meeting
Hold pre-visit meeting with all
team members
Ensure all Personal have PPE
3.3 The Site Visit

One objective of is that a check is
made that actual practices match
those documented.
1.1.1.3
MDSV day
Get a
location
Safety
Before you leave the site it is

mandatory that good practises and
areas
for
improvement
are
highlighted to the Worksite team
prior to departure the report
should contain no surprises.
Give a briefing to the site team

on 'objectives' of the visit
Preparation Checklist
Team members
MDSV date
Weeks:
Approach team members
Well Eng team lead
Finalise team and date
Contract Holders
Notify Worksite
1.1.1.1
GU-441 Level 2 and 3 HSE Audits and Inspections Guideline

The controlled version of this CMF Document resides online in Livelink. Printed copies are UNCONTROLLED.
Briefing
Incorporate
worksite
focus requirements
Discuss
any
inspection results
1.1.1.4
on
team
previous
MDSV day + 2 weeks
Final
report
issued
to
respective contract holder &
SWE by the team lead
Printed 11/02/14
Revision: DRAFT
Effective: May-13
CH/SWE to start close out of

the identified actions within the
given timeframe
Checklist
The most important principle of the
Multi-Disciplined Site Visit HSE
inspections is to check the
effectiveness of the site HSE
management system, i.e checking
that there is a system in place that
can effectively manage the risks to
ensure there is control and
continuous improvement rather than
trying to identify unsafe acts and
unsafe conditions on site.
Remember a thorough check of the
HSE MS is often not possible within
the limited time of a MDSV.
However the checklist provided
provides a quick but effective guide
to the functioning of the site HSE
MS.
As an example it is more useful to
enquire about the system for
carrying out vehicle checks rather
than ask if vehicle checks have
been carried out on that day.
Usually in preparation for these
visits vehicle checks would have
been carried out, however the
system in place for structured
vehicle checks may be deficient.
Instructions on use
The PDO HSE Management
System is divided into 8 elements.
3. Organisation,
Responsibilities,
Resources,
Standards
and
Documents
4. Hazard and Effects Management
5. Planning and Procedures
6. Implementation and Operation
7. Monitoring and Audit
8. Management Review
As previously indicated, it is
recommended that the visiting team
is split up into two or more sub teams
and each sub team focuses on three
or four elements.
Some typical questions are provided
below to assist in obtaining
information on each element.
The simple method to appraise is to
answer Yes or No to the questions.
The areas for improvement would
be
identified
and
findings/recommendations can then
be agreed.
Looking for Improvements
This is where we
focus MDSVs
Fallible
decisions
Latent
failures
by Top level decision makers

by Line management, designers, planners
by Line managers, supervisors
Preconditions
by Operators, maintenance crews
Unsafe
acts
System
defences
The more involving method is to

also score the elements from 1-4 as
indicated at the end of the
checklists.
The key to all audit/inspections is
the follow-up and close-out of
required action. This is achieved by
including all agreed action points in
the close-out report and entering
these points in the Fountain
tracking system by the Contract
Holder of the Unit with actions
assigned to the respective parties.
Failed defences
Accident
1. Leadership and Commitment

2. Policy and Strategic Objectives
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PETROLEUM DEVELOPMENT OMAN
Purpose:
Summary of visit:
Highlights:
Lowlights:
Team consisted of following members:
Overall Scoring
1.0 Leadership & Management Commitment

1
Y/N
Comments
Do top management visit the site regularly?

(Is a management visit schedule available?, do they present Super safety meetings, deliver
poster packages? Do Contractor rig/hoist superintendents & PDO SWE visit the unit regularly?
Is there a formal report issued by Contractor rig/hoist superintendents & PDO SWE after the
visit? )
Do all contractor, supervisor and sub contractor staff attend onsite HSE meetings
(Are minutes available? What is discussed in the meetings?)
Are Supervisor involved in inspections of safety critical tasks

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(Is the Rig HSE file up-to-date? Is there a list of HSE Critical tasks available? Is the
responsibility of HSE Critical tasks assigned to particular job positions? )
4
Is priority for Safety clear with all staff?

(Are staff HSE achievements rewarded or recognised?, do management staff initiate the
recognition? What are the priorities from the office? Have all PDO and Contractor senior staff
attended the mandatory safety leadership courses? )
Are sufficient funds allocated to HSE?

(e.g. adequate PPE, training? What is the Contractor policy on frequency of issue of new
coveralls & safety shoes? Is the training room well equipped with a TV, video, computer, etc?)
2.0 Policy & Strategic Objectives

1
Y/N
Comments
& Y/N
Comments
Is the HSE Policy clear?

(Is the Contractor HSE policy/strategic objectives displayed and understood by all - language?)
What are the contractors HSE targets/objectives for the year?
(Are they displayed, tracked and known to employees? Is a copy of the Contractor annual HSE
plan available on site?)
Are the life saving rules clear? Does Contractor maintain records to track whether LSRs have
been disseminated to all personnel on site?
Is it clear that everyone is responsible for their own safety and that of others around them?
Is COMPLY, INTERVENE and RESPECT understood?
3.0 Organisation,
Documents
1
Responsibilities,
Resources,
Standards
Is the Organisation Structure defined?

(Is an organogram available? Who does the HSE adviser reports to? Is staff (Contractor &
PDO) turnover affecting the overall competency on site? )
Is there a consequence management system in use? Are contractor personnel aware of their
companys LSR consequence management matrix?
Are Individual HSE responsibilities known and understood?
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(Job descriptions for HSE critical staff? HSE Part of T&T?)

3
Is Empowerment to STOP a reality?

(What would staff do if saw their boss doing something not safe? Can the unit cite an example
of where staff have exercised Empowerment to STOP work within the past 3 months?)
Are HSE meetings effective?
(Minutes - Quality? Super Tuesday? follow up/close out of action items. Do PDOs other
contractors or sub-contractors attend the HSE meetings?)
Competency/attitude of HSE advisers?

(Do they have the requisite NEBOSH / IOSH certification? Have they participated in PDO
competency programme, DOIRC and SAWOG meetings? How actively do they support the
line?)
Are subcontractors managed on-site?
rd
(Evidence of inspections, active walk-about? Does Contractor have a 3

their sub-contractors or Companys other contractors working on site? )
party checklist for
Is the standard and involvement of PDO supervision high?

(Is he involved in the HSE meetings, site inspections, STOP program, coaching of staff?,
completed Hitch Hikers guide to HSE?)
7
8
Has the CSR attended the HSE Management of Contracts course? Is the HSE competency
profile of the CSR filled up and assessed in Sapphire?
Does the CSR have a Contract Monitoring Plan?
Does PDO effectively cascade HSE information?

(Evidence of recent issues, DOIRC, Lat Learning, Alerts?)
10
Are staff briefed about procedures for their current job?

(Ask them - who does it, when, where?)
11
12
Are documents current/controlled?

Are record kept of step outs to procedures?
Are copies of HAZ-ID books available on site?
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Hazards and Effects Management
Y/N Comments
4.0
1
What are the big HSE issues on this site?

(What are the main causes of accidents and what action is being taken?)
Are all Hazards known?

(Does a hazard register exist on site?)
Are Hazards routinely identified?

(Are toolbox talks conducted with the TRIC card?)
5
6
Who attends and conducts TBTs?

(Everybody? Senior man on site?, who directs? Are they recorded?, how is the quality
assessed?)
What language are they conducted in?
(What is done about it?)
When is the PTW required?
(Are procedures available? Is the Contractors PTW system PDO approved? Are permits
raised and closed out correctly check a couple?, are any open now?)
Is a STOP observation system used?
(Who is trained?, Review some cards - Quality? How do the give Feedback? Are STOP cards
analysed at the Contractor base office in town? )
How are Well Control hazards identified? Is a filled in copy of the Well Control Assessment
Questionnaire available on site? Are pit, strip drills held regularly? Are records of BOP and
accumulator tests maintained? Can the installed shear rams shear the supplied drillpipe? Is
there a NRV available on the BOP kill line? Are the electrical light fittings on the mast &
substructure explosion proof?
1. Are supervisors fully aware of the well control equipment functionality and well control
procedures for their specific unit (i.e. did they complete the Site visit WC audit questionnaire).
2. Is all well control equipment within certification (i.e. well control equipment register up to date
and compliant with major and intermediate inspection requirements).
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9
10
3. Are pre-kick sheets prepared at appropriate intervals? Are trip sheets in use and properly
recorded?
Is Playsafe system used on your unit and who is in charge of verifying the points?
11
12
13
Do you have formal handover systems? Do tool pushers and CSRs have positive handovers
at crew change?
Are legible copies of Hazardous Area Classification map (as per IP 15) and noise maps
displayed prominently on site?
Is there a rig saver / air shut-off valve available on all engines at site? Is there an emergency
shutdown / total black out switch connected to the rig saver valves on the engines available on
site?
How is the Hazard of dropped objects managed in your location?
14
(Check for DROPS Program implementation, weekly checks, picture book, No-Go & Red
Zones, DROPS register etc)
How are the temporary pipe work Hazards managed in your location, is a 1502 gauge ring
available and do the staff know the difference between 1502 vs 1002 and 602 unions?
5.0 Planning & Procedures
Y/N Comments
Is the Contractor HSE plan known?
Is it aligned/related to the PDO Well Engineering HSE plan?
Is progress against the plan discussed?
How do staff know of procedure changes?
Management of Change
5a
Does the unit have a MOC procedure?
5b
What all changes are addressed in this procedure?

(Permanent, temporary, programme, organisational, procedure changes? Examples of any
MOC applied on the unit.)
5c
What level of Contractor personnel can authorize the change or step-out from standard
procedures as per Contractor policy?
Is Emergency response procedure well established?
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(Emergency tel. no. posted? Does the staff know what the emergency Numbers are?Have the
CSR and Contractor Senior Supervisor had OSC training?)
Is Muster control adequate?
(Is a Persons-On-Site POS board maintained accurately?)
6.0 Implementation & Monitoring
Y/N Comments
Site access control was a site brief conducted
(Was it clear?, complete?, available in all languages ?, were GSMs prohibited?)

Was the HSE plan presented to the staff, do they know what the focus is for this year?
Are HSE improvement suggestions by the staff logged and actioned?
4
Is staff training adequate and controlled?
(Do all staff get an induction? Is there a copy of the Contractor Training matrix available with
Contractor tool pusher and Company Site Representative? Are the records accurate of training
for all staff? Including refreshers?, IWCF current? Are there adequate no of first aiders
available in each shift? )
Are Near miss reported by the staff?
Are incident reports completed as per procedures?
(Notification in 24hrs? copies filed?, copies of completed reports?, latest procedure on site?)
9
Are recent HSE Alerts, posters displayed?
10
How are the learnings from incidents discussed/actioned?

(Are Lateral Learning sheets posted on-site?, are DOIRC minutes discussed?)
11
Is the work ever stopped because it was unsafe?

How are unsafe tools or equipment reported, repaired, replaced?
12
How are staff encouraged to report deficiencies?
(Non-conformity integrity register maintained?)
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13
Revision: DRAFT
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What is the standard of Housekeeping?

(Look around the site, in containers, pump stores)
Are all drills/exercises up-to-date
14
(Are they reported?, what action is taken? , are they varied? When was the last evacuation
from height drill held? When was the last fire drill held? )
Hands & Fingers Injury Prevention
15
(What evidence is there of awareness and/or exposure reduction efforts?)

Is Hazard identification embedded?
16
(Are the Haz-ID files on-site, used in meetings and/or toolbox talks?)
Is the DESC/HSE case available and used?
17
(Are HSE critical staff aware of the HSE requirements, HSE critical tasks?, MOPO?, is the
case live?)
Is the a lifting equipment register available
18
19
20
(Check some items are they current, up-to-date, correct colour code ? Do all eye pads on the
unit have a unique identification no? Is there a locked to control use of nylon webbing slings
under PTW only? )
Is there a system to ensure all Well Control Equipment is certified? Are intermediate and major
inspections of well control equipment up to date and evidence of records available on site?
Are Drillpipe /teststring..etc effectively inspected?
(Are certifications and inspection records available and up to date?)
Are Pressure vessels effectively inspected?
(Are certifications and inspection records available and up to date? Do all PRVs on pressure
vessels have a unique ID no and are they inspected ? How often are pop-off valves / relief
valves on mud pumps inspected? Do all chiksans on site have a unique ID no and tag?
Evidence to show last date of inspection of chiksans. Are there any 2 602 WECO
connections on site?)
Is man-riding done on the unit? Is it avoidable?
Is man-riding done under PTW? Is there a man-riding register? When the man-riding winch
was last inspected? Does the inspection records show winch stalling at a maximum force of
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150 kgs?
7.0 Audit
1
Y/N
Comments
Y/N
Comments
Is there a contract audit and inspection plan?

(Is it current and up-to-date?, what records of recent inspection - Quality?)
Is there a formal system to track and close out non-conformances on the worksite?
(Is a Rig Action list maintained at site? Are audit and inspection points from MDSVs, FST visits,
SWE visits, STOP tours etc. in it? Are copies of the Rig Action List available with Contractor
Toolpusher, CSR at site and SWE / Contractor Rig Supdt. in town?)
8.0 Management Review

1
Evidence that HSE MS has been reviewed by Management and/or improved recently?
Have the Contractors implemented any new non-PDO HSE initiatives?
Supplementary Questions
Y/N
Health
Are eye wash stations well stocked?
Are First aid boxes well stocked?
Are First aiders listed?
Has Medic received correct training?
What are the conditions of the Medical Facilities?
Comments
(Medical Supplies adequate?, Latest procedures and guidelines available?, SHOC cards available?,
Facilities inspected by PDO medical department? Are all scheduled drugs e.g painkillers like morphine
available? Are medicine cabinets locked and secure? )
Are employees fit for work?

(Is there a register of medical certification for all workers? has action been taken on Occ health issues?)
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Are the Fitness To Work Assessments of all contractor & Subcontractors staff valid?
8
Is potable water checked? (Check the records, how often? Quality?)
Environment
1
Y/N
Comments
Y/N
Comments
Are Waste management procedures followed?

(Check skips segregation?, Waste consignment notes? Are signed waste consignment notes after
delivery of waste at waste yard returned to the unit?)
Quality of Chemicals storage?

(Are they stacked neatly?, segregated?, first in first out ?, covered with tarpaulins?)
Are SHOC cards available for all chemicals?

(Are they printed and filed/ are key hazardous chemical SHOC cards laminated and kept on site?)
Are prevention controls in place at potential spill points?

(Inspect crude connectors, pumps, lube oil storage for drip and spill protection)
Does the site and camp have adequate sewage facilities?

(Is there overflow or overloading?, what water conservation methods have been employed?)
6
RS
1
Are personnel aware of NORM? Are NORM meters available and calibrated (hoists only)? Is NORM
containment material available on site (hoists only)?
Road Safety
Do drivers themselves know the rules?
(Register of approved drivers? Valid PDO licences? DDC?
completed vehicle checks)
Are PDO safety videos shown to drivers?

(Inspect some vehicles - RAS stickers? General condition? Tyres OK?)
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Who is responsible for vehicle condition?

(Is there a system for scheduled vehicle maintenance?)
Response when faults reported?

(What records are there? How long to get things fixed?)
Is there a structured journey management system?
(Is it auditable, recorded, accurate, complete?)
Have Journey Managers been on the approved J M course?
Can the JMs communicate in drivers' language?
Is there evidence of challenges to the necessity of journey? Are effort made to minimise km driven?
10
JM
knowledge
Know
which
roads
What do they do to avoid/control the car-jacking threat?
11
12
13
14
are
permitted/which
not?
(Implemented the DOIRC Workgroup recommendation?)

Are journeys closed out as required? Check a few journey management records.
rd
Are 3 party vehicles arriving at site inspected tyre condition, seat belts, load restraint, dunnage?
Contracts awarded post Sep 2009: Is IVMS fitted on all vehicles at the rig site? Who is monitoring the
IVMS data real time? What is the frequency of reports from IVMS being generated? Is feedback provided
to drivers on a regular basis?
Is there a list of authorized drivers available on site? Is key access to vehicles controlled?
CK
Camp & Kitchen
Y/N
Are fly screens fitted to kitchen doors? Are doors fitted with door closers?
Is Kitchen clean, tidy and organised?
Are health checks completed for all food handlers?
Are catering staff camp boss, cooks HACCP certified? Are catering crew trained in basic fire fighting
skills?
Comments
Do fridges and freezers have thermometers?

6
(Fridge 1-4 degC, Chilled -4degC, Frozen -18degC ?)
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Is there First Aid and Fire cover on camp? (What records are there? Is training up-to-date?)
Are regular drills held on camp? (Are they recorded, fire, first aid?)
Are there smoke detectors in all rooms? (Are they checked regularly records?)
Is adequate fire fighting equipment available? (Extinguishers outside rooms?)
Are catering staff getting a field break to Muscat every 3 months?
Check no evidence of hotplates and smoking inside camp accommodation, Check room heaters supplied
at camp are of the correct type.
NB. Items in italics should be checked to establish compliance.

Scoring System for HSE Management System Elements
No System in Place
HSE Spoken
System can be described but not formally documented
HSE On paper
System can be described and formally documented
HSE In the Head
System can be described and documented but not being implemented

consistently.
HSE In the Heart
System can be described, documented, is being implemented consistently by

all staff and allows for continuous improvement.
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Appendix 8: Vehicle Spot Inspections Checklist

This spot check list is used within the Company, by non-professional vehicle inspectors when carrying out
roadside checks of vehicles. The list only covers part of the requirements of SP2000 and must not be seen
as diminishing the set requirements. This guidance note is designed to comply with current standards. If in
doubt, or in cases of conflict, refer to SP2000.
VEHICLE SPOT CHECK LIST- INTERIOR: (For use by non-professional inspectors)

NAME/INDICATOR
LOCATION :
OF INSPECTOR :
DATE :
VEHICLE OWNER :
CONTRACTOR / CONTRACT
REG. No. :
USING VEHICLE :
RANDOM CHECK :
RAS INPECTION DATE :
FLEET No. :
NAME of RAS INSPECTOR :
VEHICLE MODEL :
NAME of RAS CONTRACTOR :
VEHICLE TYPE : (TICK OR CIRCLE)
ADDITIONAL REMARKS :
LIGHT / HEAVY / GOODS /HIAB / TANKER /

BUS / TRAILER / MOBILE CRANE / FORKLIFT /
GRADER / JCB / DUMPER OTHER:
BLOCK-A (FOR ANY NON-COMPLIANCE, A VEHICLE NOT TO BE USED UNTIL RECTIFIED.)

NO
DESCRIPTION
STATUS
SEAT BELTS, MISSING, DEFECTIVE
ROLL CAGE
REQUIRED
TYRE CONDITION CAUSING A RISK
SPEED LIMITER MISSING OR FAILED IF

NO IVMS AND CAUGHT SPEEDING
LOAD SECURITY OR RESTRAING NOT AS

PER SP2001
NOT
FITTED
DEFECTS FOUND
WHERE
BLOCK-B (FOR ANY NON-COMPLIANCE, THE PROBLEM/S TO BE RECTIFIED)

6
SPEED LIMITER NOT WORKING AND NO

IVMS BUT NOT CAUGHT SPEEDING
VEHICLE LIGHTS MALFUNCTIONING
A DRIVER CAN NOT

JOURNEY MANAGED
Page 75
PROVE HE IS
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A DRIVER CAN NOT PROVE HE HAS A

VALID
AND
RELEVANT
DEFENSIVE
DRIVING PERMIT
10
CRANES AND MATERIAL HANDLING

EQUIPMENT HAVE OUT OF DATE SAFETY
INSPECTION RECORDS
11
HIGH INTENSITY REAR LIGHTS ARE NOT

AVAILABLE OR FUNCTIONING
12
AIR CONDITIONING NOT FUNCTIONING

OR AVAILABLE
13
SUITABLE AND SUFFICIENT

TYRES ON THE VEHICLE
14
WINDSCREEN OR MIRRORS CRACKED

SO AS TO PRESENT SIGNIFICANT LOSS
OF VISION
15
SEATS ARE IN A POOR STATE OF REPAIR
Revision: DRAFT
Effective: May-13
SPARE
I HAVE INSPECTED:
Reg. No:
PDO/Contractor:
Fleet No:
Name & Ref. Ind :
Page 76
Area:
Date:
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Model
Registration number
Contractor
Item
Description
: Mobile crane
:
:
E/NE
Operator ROP license
Operator PDO permit
RAS (Roadworthiness Assurance

Standard) sticker
Valid inspection certificates *1
Logbook or daily checklist
Operation manual on board
NE
Hydraulics / Boom*2
Fuel tank/radiator
Start/stop system
10
Reverse alarm
11
Brakes (truck, drum , crane moves)
12
Moving parts protection
13
Body work / chassis
NE
14
Battery
NE
15
Tires
16
Mirrors
NE
17
Horn
NE
18
Safety cab
19
Lights front / reverse / brake
NE
20
Rated capacity indicator/limiter
NE
21
Windows
NE
22
Slings / certified
23
Emergency release
24
Outriggers / - mats
25
Hook block with safety latch
26
Wire rope
27
Load charts
28
Fire extinguisher/first aid kit
NE
29
Exhaust system
NE
30
General condition
NE
31
Zone suitability *3
32
Safety system- / Function test
Checked by
Ref. ind.
Page 77
Acc.
/Rej./NA
Remarks
:
:
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Date
:
E Essential. Failure to comply will warrant immediate removal from site, NE Non essential. 10 days to
correct fault, Acc. Acceptable, Rej. Rejected, NA Not Applicable
*1 To include wire rope and hook block certificates, annual thorough examination cert and a 4 year load
test certificate, *2 Check for leaks, *3 Check zone classification/requirements of equipment specific to
the zone of work
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Model
Registration number
Contractor
Item
Description
: Lorry loader crane

:
:
E/NE
Operator PDO permit

Standard) sticker
NE
Hydraulics / Boom*2
Fuel tank/radiator
Start/stop system
10
Reverse alarm
11
Brakes
12
13
Body work / chassis
NE
14
Battery
NE
15
Tires
16
Mirrors
NE
17
Horn
NE
18
Lights front / reverse / brake
NE
19
Seats, rails and steps
NE
20
Slings etc. / certified
21
Tow bar / safety chain
NE
22
Outriggers / - mats
23
Hook with safety latch
24
Wire rope if any
25
Load charts
26
NE
27
Exhaust system
NE
28
General condition
NE
29
Zone suitability *3
30
Acc.
/Rej./NA
Remarks
31
Checked by
Ref. ind.
Date
Page 79
:
:
:
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E Essential. Failure to comply will warrant immediate removal from site

NE Non essential. 10 days to correct fault
Acc. Acceptable, Rej. Rejected, NA Not Applicable
*1 To include wire rope and hook block certificates, annual thorough examination cert and a 4 year load
test certificate
*2 Check for leaks
*3 Check zone classification/requirements of equipment specific to the zone of work
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Model
Registration number
Contractor
Item Description
: Grader
:
:
E/NE
Operator PDO permit

Standard) sticker
NE
Hydraulics *1
Fuel tank/radiator
Start/stop system
Reverse alarm
Brakes
10
Blade
12
13
Body work
NE
14
Battery
NE
15
Tires
16
Mirrors
NE
17
Horn
NE
18
Safety cab *2
19
Lights
NE
20
Exhaust system
NE
21
General condition
NE
22
Zone suitability *3
23
Function test
Acc.
/Rej./NA
Remarks
24
Checked by
:
Ref. ind.
:
Date
:
*1 Check for leaks
*2 Roll over bars fitted?
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Model
Registration number
Contractor
Item Description
1
: Front end loader

:
:
E/NE
Operator PDO permit

Standard) sticker
Valid inspection certificate
Hydraulics *1
Fuel tank/radiator
Start/stop system
Reverse alarm
10
Brakes
11
Buckets
12
13
Body work
NE
14
Battery
NE
15
Tires
16
Mirrors
NE
17
Horn
NE
18
Safety cab *2
19
Lights
20
Certified lifting lugs *3
21
Safe Load Indicator if appl.
22
SWL clearly marked
23
Exhaust system
NE
24
General condition
NE
25
Zone suitability *4
26
Safety system - / Function test
Acc.
/Rej./NA
Remarks
NE
E
NE
E
NE
E
27
Checked by
:
Ref. ind.
:
Date
:
*1 Check for leaks
*3 Lifting lugs for bucket connection
Page 82
Printed 11/02/14
Revision: DRAFT
Effective: May-13
Page 83
Printed 11/02/14
Revision: DRAFT
Effective: May-13
Model
Registration number
Contractor
Item Description
: Forklift
:
:
E/NE
Operator PDO permit

Standard) sticker
Valid inspection certificate
Hydraulics *1
Fuel tank/radiator
Start/stop system
Reverse alarm
10
Brakes
11
Body work
NE
12
Battery
NE
13
Tires
14
Mirrors
NE
15
Horn
NE
16
Lights
NE
17
Safe Load Indicator if appl.
NE
18
SWL clearly marked
19
Exhaust system
NE
20
General condition
NE
21
Zone suitability *2
22
Safety system - / Function test
Acc.
/Rej./NA
Remarks
NE
Checked by
:
Ref. ind.
:
Date
:
*1 Check for leaks
Page 84
Printed 11/02/14
Revision: DRAFT
Effective: May-13
Model
Registration number
Contractor
Item Description
: Flat bed lorry

:
:
E/NE
Operator PDO permit
RAS
(Roadworthiness
Standard) sticker
Fuel tank/radiator
Start/stop system
Reverse alarm
Brakes
Body work / chassis
NE
Battery
NE
10
Tires
11
Mirrors
NE
12
Horn
NE
13
Lights
NE
14
Flat deck
NE
15
Exhaust system
NE
16
Seats, rails and steps
NE
17
Tow bar / safety chain
NE
18
General condition
NE
19
Zone suitability *1
20
Steering *2
Assurance
Acc.
/Rej./NA
Remarks
21
Checked by
:
Ref. ind.
:
Date
:
*2 Check vehicle positively responds to steering wheel motion
Page 85
Printed 11/02/14
Revision: DRAFT
Effective: May-13
Model
Registration number
Contractor
Item Description
: Mechanical Excavator (wheel or track)

:
:
E/NE Acc.
/Rej./NA
Operator PDO permit *1

Standard) sticker
NE
Valid inspection certificate *1
Hydraulics *2
Fuel tank/radiator
Start/stop system
Reverse alarm
10
Brakes
11
Buckets
12
13
Body work
NE
14
Battery
NE
15
Tires, track/pins
16
Mirrors
NE
17
Horn
NE
18
Safety cab *3
19
Lights
NE
20
Safe Load Indicator *1
NE
21
Lugs *4
NE
22
Exhaust system
NE
23
General condition
NE
24
Zone suitability *5
25
Remarks
26
Checked by
:
Ref. ind.
:
Date
:
*1 If used as crane
*2 Check for leaks
*4 Check lugs for bucket connection
Page 86
Printed 11/02/14
Revision: DRAFT
Effective: May-13
Model
Registration number
Contractor
Item Description
: Dump truck
:
:
E/NE
Operator PDO permit

Standard) sticker
Hydraulics *1
Fuel tank/radiator
Start/stop system
Reverse alarm
Brakes: hand
parking
10
lights
NE
11
Body work / chassis
NE
12
Battery
NE
13
Tires
14
Mirrors
NE
15
Horn
NE
16
Lights
NE
17
Tray
NE
18
Exhaust system
NE
19
General condition
NE
20
Zone suitability *2
21
Steering *3
Acc.
/Rej./NA
Remarks
22
Checked by
:
Ref. ind.
:
Date
:
*1 Check for visible evidence of leaking seals
*3 Check vehicle positively responds to steering wheel motion
Page 87
Printed 11/02/14
Revision: DRAFT
Effective: May-13
Model
Registration number
Contractor
Item Description
: Crawler crane
:
:
E/NE
Operator PDO permit

Standard) sticker
Fuel tank/radiator
Start/stop system
Reverse alarm
10
Brakes (truck, drum, crane moves)
11
12
Body work / chassis
NE
13
Battery
NE
14
Track/pins
15
Mirrors
NE
16
Horn
NE
17
Safety cab
18
Lights
NE
19
Rated capacity indicator/limiter
NE
20
Windows
NE
21
Slings etc. / certified
22
Emergency release
23
Fixed boom
24
Outriggers / - mats
25
Hook block with safety latch
26
Wire rope
27
Load charts
28
NE
29
Exhaust system
NE
30
General condition
NE
31
Zone suitability *2
32
Acc.
/Rej./NA
Remarks
NE
NE
33
Page 88
Printed 11/02/14
Revision: DRAFT
Effective: May-13
Checked by
:
Ref. ind.
:
Date
:
E Essential. Failure to comply will warrant immediate removal from site, NE Non essential. 10 days to
correct fault, Acc. Acceptable, Rej. Rejected, NA Not Applicable , *1 To include wire rope and hook
block certificates, annual thorough examination cert and a 4 year load test certificate, *2 Check zone
classification/requirements of equipment specific to the zone of work
Page 89
Printed 11/02/14
Model
Registration number
Contractor
Item Description
Revision: DRAFT
Effective: May-13
: Bulldozer
:
:
E/NE
Operator PDO permit

Standard) sticker
Hydraulics *1
Fuel tank/radiator
Start/stop system
Reverse alarm
Brakes
10
Blade
11
12
Body work
NE
13
Battery
NE
14
Tracks
15
Mirrors
NE
16
Horn
NE
17
Safety cab *2
18
Lights
NE
19
Exhaust system
NE
20
General condition
NE
21
Zone suitability *3
22
Function test
Acc.
/Rej./NA
Remarks
NE
23
Checked by
:
Ref. ind.
:
Date
:
*1 Check for leaks
Page 90
Printed 11/02/14
Revision: DRAFT
Effective: May-13
Well Head and Well Site General

Item
Description
Pressure gauge in good condition
Well cellar free of water/sand
Well cellar
condition
Condition of location valve and

sampling point
General housekeeping
Condition and connection

electrical earthing
Well pad clean and free of oil

contaminated sand
grating
in
Remarks
Recommendation
Remarks
Recommendation
good
of
Beam Pump
Item
Description
Load cell and clinometer cable

condition
Abnormal noise or vibration
Oil leak from gear box
Condition of Samson ladder
Condition of the wire rope
Camel guard fence condition
V-belts condition
Condition of earth and RCU switch
Condition of
junction box
10
Condition of equalizer bearing
11
Condition of RPC panel (corrosion)
12
Condition of hand break
13
Condition of stuffing box
14
Loose, missing foundation bolts
15
Electrical motor Abnormal noise
16
Loose
cable
connections
17
Loose, missing mountain bolts
Page 91
instrument
and
panel
earthing
Printed 11/02/14
Revision: DRAFT
Effective: May-13
Oil and Gas Production Facility

Item
Description
Remarks
Recommendation
Control and Auxiliary Room

1
Condition of access/escape doors

can be closed
PTW board up-to-date
Access to control room log book
Override register up to date
Copy of over rides available and

valid
Status and condition of control

panel (lamps, charts announciator)
are all healthy
Locked open/closed valve register

up to date
Technical
integrity
nonconformance list and fit to operate
displayed
Operating manuals and drawings

available, appropriate and up-todate
10
First aid box in place, accessible

and up-to-date
11
BA set in place, accessible and full
12
Log book of BA set donation in

place and up to date
13
Explosive meter calibration date

valid
14
Station log book available and up

to date
15
Emergency drills conducted and

recorded
16
Station emergency
alarm operational
17
Emergency
contact procedure
known and displayed
18
Emergency
working
19
Emergency exits clear, clearly

marked and doors working
20
ID card board for emergency head

count available and used
21
Ignition sources (lighter, telephone,

pager, cameras etc) surrendered
prior to station access
Page 92
and
evacuation
normal
lights
Printed 11/02/14
22
H2S
monitor
functional
available
23
Instrument
closed
24
Earthing of auxiliary
healthy and connected
25
Fire
extinguishers
in
place,
accessible, correct for the type of
fire and maintained
26
Air conditioners working
27
Fire detection system healthy
28
Lighting enough and working
29
General house-keeping including

painting, fall ceiling, floor tiles and
wiring conditions
30
Station as built drawings available

and up-to-date
31
Battery room ventilation is working
32
Toilet facility, clean, well ventilated

and in good condition
33
Rest/changing/eating room clean

and in good condition
34
Facility access HSE induction is

given before entering the facility
panels
Revision: DRAFT
Effective: May-13
and
doors
are
cabinets
Instrument Air Compressor

1
Pressure and temperature gauges

healthy
No abnormal noise
No oil leak
No instrument air leak
Air receiver auto drain system

functioning
Loading and unloading

functioning (check timing)
Fire extinguishers, in place easily

accessible and within the marked
inspection date
Standby compressor available and

change over cycle maintained
General housekeeping including

corrosion, grating, painting, hand
railing,
ladders,
walkways,
concrete base pillars conditions
etc.
control
Oil Manifold
Page 93
Printed 11/02/14
Pressure gauges healthy
Chock valves operable
No Oil spills/Leaks
Well numbers clearly marked
Fire
extinguishers
available,
accessible and within the stamped
inspection date
Ladders, hand rails and walkways

healthy
General
condition
including
housekeeping corrosion, concrete
grouting are all good
Revision: DRAFT
Effective: May-13
Gas Lift Manifold

1
Pressure
condition
gauges
in
working
Conditions of the valves
Conditions of the flow control

valves
Conditions
of
the
transmitter switch
Well numbers clearly marked
Gas leak
Fire extinguishers in place and

within inspection date
Conditions of ladders, hand rails

and walk ways
Conditions of concrete foundations

and supports
10
General
condition
including
housekeeping corrosion, concrete
grouting are all good
pressure
Oil Well Test Separator

1
Pressure and temperature gauges

are in working conditions
Condition of level indicator glass
Oil leak
LO/LC valves securely locked
Instrument air leaks
Conditions of flow and level control

valves
Relieve
valves
inspection date
Condition of separator tag
Page 94
tagged
with
Printed 11/02/14
By pass line valve in closed

position
10
Fire
extinguishers
in
place,
accessible and within inspection
date
11
Condition of production measuring

transmitters
12

paint, ladder, hand rails, walk
ways, steel structure, concrete
foundations etc.
13
Condition of earthing
Revision: DRAFT
Effective: May-13
Surge Tank
1
Oil leaks
Condition of bound wall
LO/LC valves securely locked
Pressure
operational
Condition of blanket gas flow

pressure system
Tank operating pressure
Conditions of level switches and

transmitters
Condition of the electrical earthing
Condition
protection
10
Condition of the tank pad
11
Condition of sampling facility
12
Sampling point drip tray in place

and emptied
13
Condition of glass level indicator
14
Fire
extinguishers
in
place,
date
15
Condition of the hatch cover (no

escape of gas)
16

paint, tags, ladder, hand rails,
walk ways, concrete foundations
etc.
17
18
Cathodic
protection
connected and working
vacuum
of
the
valve
Cathodic
(CP)
Shipping Pumps
Page 95
Printed 11/02/14
Oil leak
Condition of Suction strainer

differential pressure transmitter
Condition of oil seal
Conditions of
pressure
temperature gauges
Abnormal noise
Abnormal pipe work vibration
Condition of electrical earthing
Abnormal structural vibration
Relieve valves tagged and has

valid inspection date
10
Mechanical seal drip container

switch functioning
11
Equipment tags numbers are on
12
Over head lifting beams and gears

inspected, colour coded and SWL
marked
13
Fire detection system is healthy
14
Fire fighting system is healthy
15
Guards of rotating parts, in place,

healthy and secured
16
Fire
extinguishers
in
place,
period
17
General housekeeping including oil

tarnish, floor, corrosion, painting
stare case, ladders, hand rails,
walkways,
concrete
structure,
foundations, slippers etc.
18
Revision: DRAFT
Effective: May-13
and
Chemical Injection Skids

1
Chemical drums correctly placed,

on hard stand, shaded and
properly closed
Chemical had stand

empty and clean
Chemical hazards note (SCHOC)

displayed
Eye wash/emergency shower in

place, accessible, operations and
filled with fresh water
Personal protective equipment

available, appropriate, healthy and
being used
Page 96
drain
pit
Printed 11/02/14
Chemical leak
Instrument air leak
Empty chemical drums destroyed

after use
Fire
extinguisher
accessible
and
inspection date.
10
Condition
indicator
11
Emergency
contact
number
displayed and phone accessible
12
Condition of skid earthing
13

status of paint, corrosion, concrete
foundations etc.
14
Equipment/Skid
and connected
15
of
in
has
place,
valid
chemical
earthig
Revision: DRAFT
Effective: May-13
level
healthy
Oil Saver Pits

1
Oil spill/leak
Pump operational
Level controller is working
Pump rotating part guards, in

place, healthy and secured
Vent is free

status: paint, concrete, corrosion,
oil contaminated soil etc.
Gas Compressors
Condition
of
pressure,
temperature and flow gauges
Abnormal noise
Instrument air leak
Lube oil leak
Gas leak
Condition of seal oil pump
Liquid level control knock out

vessels operational
Liquid level sight glass clean
Daily compressor
completed
10
Ear protection sign available and in
Page 97
log
sheet
Printed 11/02/14
Revision: DRAFT
Effective: May-13
appropriate place
11
Fire detection system is in place

and working
12
On line fire fighting system in place

and working
13
Abnormal pipe work vibration
14
Equipment/Skid earthing healthy

and connected
15

status of paint, floor, corrosion,
concrete foundations, ladders,
hand rails, walk ways grating etc.
16
17
Roof sheeting condition

Facility General
Main entrance gates lockable
Condition of station fencing
Condition of escape gates
Escape gates free opening, not

obstructed by sand Build up and
open outward
Condition of windsock
Personal protective equipment

available, appropriate, healthy and
being used
Hearing protection and no smoking

signs appropriately displayed
Escape gate earthing in good

condition and connected
Break glass units (BGUs) in good

condition and visible
10
Fencing in good condition and

walk ways clear of obstructions
11
Sand dunes clear from the fence
12
Station lighting in good condition
13
Concrete
foundation,
slippers in good condition
14
Pipe work and steel structure in

good and clean condition
15
Fire extinguishers available, of

correct medium, and within
maintenance period
16
Oil drip trays are empty and being

emptied
Page 98
pillars,
Printed 11/02/14
17
Facility free of contaminated sand
18
All valves (manual, electrical,

hydraulic & control valves etc) are
in good conditions (no oil leak)
19
Car parking areas clearly marked

reveres parking rules displayed
20
Flanges bolting are even
21
Emergency evacuation siren is

being tested and working
22
On line H2S detection and alarm

system being tested and working
23
Emergency
identified
24
Condition of the asset integrity is

known, marked and action plan in
place
assembly
Revision: DRAFT
Effective: May-13
point
Lifting Equipment
1
Maximum
identified
Inspection/test date stamped and

valid
Wire rope free

damage
Lifting hook healthy and with latch
Operating
control
(electrical
operated) in good condition
Overhead gantry have warning

siren
Page 99
Allowable
of
kinks
Load
and
Printed 11/02/14
Revision: DRAFT
Effective: May-13
Lifting Equipment Management System

Item
#
Description
Remarks
Competent focal point appointed
Equipment register is in place and

up to date
Equipment stored appropriately ad

secured
Equipment release
place and up-to-date
Routine inspection plan in place

and timely implemented
Equipment colour code is current
Equipment clearly tagged
Defective
equipment
clearly
marked "not to be used" or
locked, controlled and destroyed
before disposal
Findings from routine maintenance

and inspections tracked and
implemented.
Page 100
records
Recommendation
in
Printed 11/02/14
Revision: DRAFT
Effective: May-13
Tool Store
Item
#
Description
Remarks
All tools including hand, electrical

and air driven tools are properly
stored
Tool register is in place and up-todate
Tools release management system

is in place, used and up to date
Inspection and maintenance plans

for power tools (air and electrical
tools) in place and timely
implemented
Power tools carry valid inspection

date
Electrical wires, extensions are in

good conditions
Electrical plugs are of three pins

type, good quality and have correct
fuse value
Electrical sockets are of good

quality and have the correct fuse
value
Grinding wheels compatible for the

speed of the tools and the type of
work
10
Drill chucks
healthy
11
Chisels, punches and hammers,

copper mallets' free of mushroom
heads
12
Tools inspection
recommendations
implemented
13
Calibration
tools
(electrical,
Instrument)
have
calibration
certificate, marked with the next
calibration date and up-to-date.
14
Defective tools are clearly tagged

"not fit for use" , locked and
controlled
15
Fire
extinguishers
in
place,
accessible, correct for the type of
fire and within maintenance period
16
Lighting enough and in working

condition
Page 101
and
chuck
findings
tracked
Recommendation
keys
and
and
Printed 11/02/14
17
Air conditioner is working
18
General house-keeping including

shelves, floor, roof in good
condition, free of corrosion and
cleanly painted
19
All tools including hand, electrical

and air driven tools are properly
stored
Page 102
Revision: DRAFT
Effective: May-13
Printed 11/02/14
Revision: DRAFT
Effective: May-13
Reverse Osmosis Plant (ROP)

Item
#
Description
Remarks
Plant access controlled
Noise level
displayed
Escape procedure in place in the event

of H2S release
Wind sack is in place and in good

condition
Personal
protective
available, appropriate,
being used
Operator qualified, fit for the job and

have the necessary HSE training
Water leak
Chemical specific for the plant stored on

hard stand, shaded, ventilated if
enclosed and SHOC cards in place
Conditions of the pumps, membranes,

tanks, pipes, valves, H2S scrubber etc.
10
Emergency contact
known by staff
11
Emergency
evacuation
practiced,
recorded,
learning
tracked
and
implemented
12
Hazards, effects and controls within the

ROP identified and used in tool box
talks. Tool box talks recorded
13
Fire extinguishers in place, accessible,

correct for the type of fire and within
maintenance period
14
Earthing of all steal structure in good

condition
15
Row water supply (well head, valves

and pipes) in good conditions
16
Freshwater supply systems (pumps,

tanks, valves, pipes and meters) in
good conditions
17
Lighting in good working condition
18
Equipment and steel/concrete structure

steps, grating, handrails, roof, fence
healthy free of corrosion, erosion,
cracks and cleanly painted
19
Earthing of all steal structure including

entrance and escape gates in good
Page 103
mapped
and
Recommendation
warning
equipment
healthy and
displayed
and
Printed 11/02/14
Revision: DRAFT
Effective: May-13
condition
Chemical Storage and battery charging room

Item
#
Description
Remarks
Chemical placed on hard stand,

shaded, bounded and enclosure
ventilated
Chemical clearly labelled
Appropriate SHOC card displayed next

to each type of chemical
Drip tray in place and being emptied
Hand operated lube oil pumps protected

from dust build up
Containers/drums securely closed
Personal
protective
being used
Eye wash/shower in place, easily

accessible, under shade or insulated if
exposed to the sun, working and
containing fresh water
Empty hazardous chemical containers

disposed safely
10

correct for the type of fire and within
maintenance period
11
General
housekeeping
including
stacking of chemical containers/drums,
condition of floor, roof, lighting, concrete
and steel structure, paint, electrical
wiring etc.
12
Earthing of steel structure
Page 104
Recommendation
equipment
healthy and
Printed 11/02/14
Revision: DRAFT
Effective: May-13
Fire Response (permanent and mobile)

Item
#
Description
Remarks
Maps of areas under response available

and up to date
Fire fighting trucks in working conditions
Foam tankers available and in working

conditions
Mobile pressure booster pumps are

available, working and tested for
performance
Breathing apparatus are available?
Personal protective equipment available

and appropriate including face shields,
hard hats, suits, shoes and gloves
Call records available and up to date
Permanent fire detection system is

working and tested
Fire alarm indication system healthy
10
Call receiving system in place and

working
11
Equipment maintenance plan in place,

implemented and recorded
12
Equipment
test
plan
in
implemented and recorded
13
Electrical driven fire water pump tested

and available
14
Auto cut-in engine powered pump

tested and available
15
Fire water supply available and in full

capacity
16
Permanent foam system is in working

condition
17
Fixed fire fighting nozzles maintained

and protected
18
Smoke detectors checked as per plan
19
Fire extinguishers in place, of correct for

the type of fire and within maintenance
period
Page 105
Recommendation
place,
Printed 11/02/14
Revision: DRAFT
Effective: May-13
Offices and Meeting Rooms

Item
#
Description
Remarks
Postures are ergonomically arranged

including foot, back arm supports and
display screen
Office lighting and Emergency lights

working
Emergency escape routes are clearly

marked, free of optical, escape doors
not locked and open outward and
assembly point is clearly marked
Air conditioners working
Waste segregated
Printer room ventilated
Paper Schrader safe to use (guard in

place and has interlocking system)
Files, documents including office

consumables properly arranged and
stored
Working floor free of obstacles',

electrical wiring routed out of the way
10
Floor non slippery, healthy (no

broken/missing tiles, or torn/wrinkled
rag)
11
Floor risers clearly highlighted
12
Roof drops clearly highlighted
13
Ceiling tiles in good condition
14
Electrical plugs, electrical extensions

healthy, of three pin type and correct
fuse.
15

correct for the type of fire and
maintained
16
Smoke detection system

working and being tested
17
Fire warden system in place
Page 106
in
Recommendation
place,
Printed 11/02/14
Revision: DRAFT
Effective: May-13
Workshops
Item
#
Description
Remarks
Work area lay out
Safe walkways markation
Floor condition (non slippery/even)
Floor levels
marked
Low ceiling clearly highlighted
Noise level
Fumes
Lighting
Ventilation
10
Safety signs appropriately displayed
11
Fire
extinguishers
accessible and checked
appropriate,
12
Personal
protective
being used
equipment
healthy and
13
Drilling machine has swarf guard and

pulley guard installed
14
Grinding machine installed with correct

wheel, work rest correctly adjusted, has
cooling medium and transparent
guarded.
15
Grinding face masks/goggles in place,

used and in good conditions
16
Welding area properly isolated
17
Special
welding
PPEs
used
(helmet/goggles, gloved, apron, sleeves
etc.)
18
Electrical wires , air hoses are properly

routed
19
Battery room properly ventilated
20
Special rubber gloves for chemical

handling or electrical tasks appropriate,
healthy and being used.
21
Breathing masks appropriate, healthy

and used
22
Escape
marked
23
Escape doors
working
Page 107
step
routes
up/down
and
open
doors
Recommendation
clearly
clearly
outwards
and
Printed 11/02/14
24
Overhead crane, SWL clearly marked

and test date valid
25
Chisels and hammers

mushroom heads
26
File used with proper handle
27
All rotating machines (drilling, lathe

machines, air compressor, welding
machines) guarded
28
Toilet, rest and eating places are

healthy
29
All earthing points are connected and

healthy
30
Evacuation exercises being conducted,

learning recorded and implemented
31
Eye wash/showers clearly

accessible and ready to use.
32
Ceiling sheets in good conditions and

fixed
Page 108
have
Revision: DRAFT
Effective: May-13
no
marked,
Printed 11/02/14
Revision: DRAFT
Effective: May-13
Local Emergency centre Management Room (LEBC)

Item
#
Description
Remarks
Has a dedicated focal point to ensure

maintained up to date
Has up to date documentations

including area drawings, contingency
plans, contacts, etc.
Roles of preeminent members are

clearly defined
Computers, printer, overhead projector

and telephones are working
Normal and
working
Air conditioner is working
Refreshments with expiry dates have

not expired
Office requirements (pens, pencils,

markers, papers etc.) are available.
General
housekeeping
(document
placing, electrical wiring, floor tiles,
paint, ceiling condition etc.)
10
White boards in place and marked for

their purpose
11
Tables and chairs available and in good

conditions
12
Mobile communication aids for the on

scene commander available and
working
13
Special jacket/Vest and other necessary

tools for the on-scene commander is
available and suitable
Page 109
emergency
lights
Recommendation
are
Printed 11/02/14
Revision: DRAFT
Effective: May-13
Construction Sites
Item
Activity
Remarks
Recommendation
Access control
01
There is access control gate with guard
02
All HSE mandates displayed at the gate
03
Display language is appropriate
04
Log book of visitors maintained at the

gate
05
ID card board maintained at the gate
06
HSE induction is carried out on visitors

and new comers
07
PPE requirement clearly displayed
08
Car parks well laid out and reverse

parking rule applied
Emergency response
01
Emergency contacts are available
02
Name of Key staff and their contacts

displayed
03
Means of communication available and

working
04
Site layout is available
05
Assembly point clearly marked
06
Wind sack visible and healthy
07
Emergency call procedure up-to-date and

posted
08
Meaning full scenarios in place to test the

emergency response and tested as per
plan
09
Emergency alarm/siren system in place

easily accessible, being tested and
recorded
10
Learning tracked and implemented for

improvement
Staff
01
Received all HSE mandated training
02
Technically fit the task in hand
03
Relevant records and license of individual

available
Waste management
01
An area has been designated for the

collection of the waste and is being well
Page 110
Printed 11/02/14
Revision: DRAFT
Effective: May-13
managed
02
Waste containers are in good condition
03
Waste containers are colour coded
04
Hazardous wastes segregated from nonhazardous
05
Segregation of recyclable waste in place
06
Hazardous waste storage area isolated

and secured
07
Waste transfer
effectively used
consignment
paper
Scaffolding
01
People Erect scaffolds are trained and

certified
02
Safety harness is used when erecting

scaffolding
03
Scaffold members and boards are all

healthy
04
Scaffold tagged green as safe for use or

red and barricaded as not safe for use
05
Scaffolds inspected before initial used

and following adverse weather such as
high wind etc.
06
Scaffold contracted on a firm and level

ground
07
Scaffold is not close to an life overhead

power line
08
Scaffold has adequate and proper means

of access
09
The immediate are bellow the scaffold is

restricted
10
Scaffold uses kick board
Ladders and step ladders

01
Fit for the purpose
02
In good integrity
03
Secured properly when used
04
Stored properly
05
Rises by one meter minimum above the

landing
06
Vertical ladders rising more than 20 have

metal cage
07
Metal ladders not used where there is

electrical hazards
Page 111
Printed 11/02/14
Revision: DRAFT
Effective: May-13
Radiation
01
Radiation specialist is on site as required
02
Radiation constantly monitored
03
Radiation source clearly marked and

appropriately stored and controlled
04
Radiation source transportation escorted

on a special vehicle
05
Staff dealing with radiation are trained
06
Staff equipped with the necessary PPEs
07
Record of staff dealing with radiation

available and radiation does monitored
08
Emergency response procedures and

contacts are appropriately displayed
06
Emergency response system regularly

tested and learning adopted
07
There is an up-to-date
management procedure
radiation
Chemical hazards
Item
Activity
01
All container stored are labelled with

essential information
02
MSDS in place against each type of

chemical
03
Inventory list and usage records available

and up to date
04
The storage facility appropriate for the

type of chemical
05
Access to the chemical restricted
06
Appropriate PPE in pace, healthy, valid

and being used
07
Transportation of hazardous chemical are

specially designated
08
Emergency contacts
procedure displayed
09
Storage areas well maintained. Lighten,

ventilated and temperature controlled
10
Eye wash and shower are in place,

maintained normal temperature and in
working condition
11
First aid kit in place, appropriate and up to

date
displayed
and
First aid
01
Contractor has sufficient qualified first
Page 112
Printed 11/02/14
Revision: DRAFT
Effective: May-13
aiders
First raiders are easily identified
02
There are up to date first aid kits place in

appropriate places
Vibration exposure (mobiles and jack hammer)

01
Mobile and manual equipment are fitted

with vibration absorbers
02
Equipment are inspected as per set plan
03
Operating seats are appropriate and

operators aware of the appropriate
posture
Dust
01
Proper dust masks are provided, up to

date and healthy
02
People are aware of the importance of the

masks and use them
03
The subject is in the TBT
Heat
01
There is shade for rest
02
There is readily available drinking water
03
Mid day work stoppage applied during

summer for outside workers
04
The subject is in the TBT
Confined space
01
Tool box talk conducted, appropriate and

recorded
02
Confined space entry permit is available

and up-to-date
03
Testing for oxygen level (19 to 23.5%)

being carried out and is safe to execute
04
The confined space physically isolated

and prepared for entry
05
Staff entering the confined space are fit

for the task
06
Breathing
working
apparatus
07
Confined
lightened
space
08
Radio communication aid is tested and

working
09
A competent external body is made

available and full time
Page 113
well
tested,
full
and
ventilated
and
Printed 11/02/14
10
Fire
extinguishers
available
appropriate for the hazard in hand
11
Staff are trained to use the breathing

apparatus and fire extinguisher
Revision: DRAFT
Effective: May-13
and
Personal Protective equipment (PPE)

01
Available
02
Fit for purpose
03
Up-to-date
04
Properly used
05
Properly stored
HSE training
01
Training appropriate to staff needs
02
Training tracked
03
Training up-to-date
04
Staff
carry
appropriate
ID/certificate/passport
training
Welding and cutting

01
Risk assessment was completed and hot

permit was issued
02
Gas test has been carried out before

welding start especially in enclosed area.
03
No flammable material is around (good

housekeeping)
04
Work area is well ventilated
05
Welder is qualified for the job in hand
06
Signs of hazards posted at the area

approach
07
Welder not wearing metallic jewelleries,

ring, or watch.
08
Welding activities shielded

surrounding workers
09
Gas cylinders colour coded conforming to

BS EN 1089
10
Gas cylinders protected from radian heat,

source of ignition, or direct sun light
11
Gas cylinders kept up and secured from

falling
12
Gas line equipped with fire arrester
13
Gas cylinders located outside the welding

and cutting area
14
Arc welding generator equipped with

automatic regulator for reducing the open
Page 114
from
the
Printed 11/02/14
Revision: DRAFT
Effective: May-13
circuit voltage to a safe limit (15 volts)

15
The welding equipment inspected and

maintained healthy
Working at height
01
A tool box talks conducted

appropriate to the painting hazards
and
02
Staff are aware of the hazards and trained

to avoid the risk
03
There is valid work permit and specific to

the activities and properly formalized
04
Safety harness appropriate and used
05
The lanyard is attached to secured

anchorage
06
Clear access/egress is identified
07
Weather is suitable to be working at

height (not dusty or extra windy)
08
All safety equipment including harness,

helmet lanyards and anchor points are
subject
to
regular
inspection/maintenance.
Grinding
01
Correct grinding wheel installed
02
Sign of protective equipment is in place

and clear
03
Face shield safety glasses in place,

healthy and used
04
The machine has been valid inspection

/maintenance date.
05
Proper wheel guard installed and healthy
06
Bench grinder has work piece support

and with correct clearance from the wheel
07
Electrical operated effectively earthed
Mobile equipment
01
All mobile equipment have maintenance

and inspection program
02
Maintenance is carried out as per the plan
03
Lifting equipment such as cranes, forklifts,

earth moving, cherry pickup have been
certified for safe working load. Certificate
available.
04
Equipment operators are licensed and

certified to operate the specific equipment
and carry the licence
05
All safety appliances such foot beaks,
Page 115
Printed 11/02/14
Revision: DRAFT
Effective: May-13
hand breaks, light, movement siren, side

mirrors, cabinet centre mirrors, safe load
indicator are in good shape and working
06
Operators are aware of lifting lifesaving

rule
07
Working areas are clearing marked and

barricaded
08
Cranes and other lifting equipment placed

on flat rigid floor and have necessary foot
plat
09
Lifting appliances such are wire rope,

slings, shackles are in good conditions,
tagged and properly stored
10
Lifting hook has safety latch and in good

shape
11
Cranes have lifting block maximum up

travel limit and working
12
Banksman available and qualified
13
Area behind crane counter weight free
Power tools
01
Equipment/tool
inspection
has
valid
date
of
02
It physically looks healthy
03
When not attended isolated from power
04
Use proper fuse rating and earthed
05
Appropriate PPEs available, healthy and

used
Hand tools
01
Correct for the job
02
Properly stored
03
In healthy condition no mushroom head,

no welded attachments
04
Hammers equipped with shock absorbing

handle
05
Files are equipped with handles
Electrical tools and equipment

01
All equipment
identification tag
02
All
electrical
equipment
maintenance/inspection plans
03
Maintenance/ inspections are carried out

as per the plan
04
Electrical tools are equipped with correct
Page 116
are
registered
with
have
Printed 11/02/14
Revision: DRAFT
Effective: May-13
fuse
05
Electrical equipment are certified to use
06
Electrical
earthing
equipment
have
effective
Excavation
01
Undergrounded services identified and

positively isolated and locked
02
Excavation with underground service are

hand dug
03
Excavation area barricaded
04
Trenches are proper slopped out and

shored to avoid clasping
05
Access ladder for deeper than one meter

should have ladder and should be 1 meter
above the top of the trench
06
Safe escape is available
07
Where trench crossing is inevitable,

proper crossing with raining provided
08
Where there are night activities the

crossing must be well lit.
Painting and coating

01
Appropriate work permit must be in place

with an up to date job safety plan.
02
The re proper PPEs in place, in good

status and effectively used
03
Personal are aware of the hazards they

are dealing with and aware of the
importance of the controls
04
MSDS of the paint is available and first

aid facility is in place
05
The painting area is properly ventilated
06
When the external air if exposed to paint

mist, there must be clean air aspirator
used
07
Hot work should be permitted in the

confined painting space
08
Display sign such as no smoking sign

should be clearly displayed
09
Appropriate fire extinguisher in place and

up to-date
10
Staff are trained

extinguishers
to
use
the
fire
Driving and journey management

01
Vehicles are regularly maintained and
Page 117
Printed 11/02/14
Revision: DRAFT
Effective: May-13
approved for use

02
Records of maintenance are kept for

reference
03
Staff and facility to maintain equipment

are competent and professional
04
Drivers qualified
05
Journeys are managed

manager qualified
06
Journey management records kept for at

least 6 months
07
Vehicle is equipped with necessary

accessories including fire extinguisher,
jack, spare tire, reflective triangle, first aid
kit etc.
08
Class "A" defects tracked and corrected
and
journey
House keeping
01
Electrical cable, cords and hoses are

properly routed and do not pose tripping
hazards
02
The workplace is tidy
03
Flammable material properly
04
Walkways, stairs are clearly marked
05
Emergency escape routes are clearly

marked
06
Emergency equipment tested regularly
07
Emergency escape
wards
08
Emergency exercises planned and carried

out according to set plan
09
Learning from
implemented
gates opening out
exercise
tracked
and
Manual handling
01
Proper manual handling procedure is in

place
02
People are trained on manual handling
HEMP/PTW, JSP and TBT

01
All activities are listed and Risk assessed
02
HEMP is in place, comprehensive and up

to date
03
HEMP is used in the job safety planning

(JSP)
04
There is qualified PTW management

structure
Page 118
Printed 11/02/14
05
Staff managing the PTW are qualified
06
PTW in place are appropriate to the job,

formalized the JSP is comprehensive
07
Closed PTW archived for minimum 6

months
08
TBTs, fit for the job in hand, two ways

communicated and recorded
Revision: DRAFT
Effective: May-13
Handover
01
Handover procedure is in place
02
There is
handover
03
The handover copies are archived
04
The handover effectively followed
positive
121
and
written
General
01
Fire extinguishers available relevant to

the type of fire, accessible and up to date
02
Remote generators/Compressors placed

in drop trays or plastic lined bound
03
All gates are effectively earthed
Page 119
Printed 11/02/14

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Petroleum Development Oman LLC

Petroleum Development Oman L.L.C.

Petroleum Development Oman LLC

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Petroleum Development Oman LLC

Authorised For Issue

Petroleum Development Oman LLC

Petroleum Development Oman LLC

iii Related Business Processes

Business Process (EPBM 4.0)

iv Related Corporate Management Frame Work (CMF)

Petroleum Development Oman LLC

Document Authorisation ..........................................................................................................3

Revision History ......................................................................................................................5

Related Business Processes ..................................................................................................5

Related Corporate Management Frame Work (CMF) Documents .........................................5

Distribution/Target Audience & Further Copies ................................................................7

Review & Improvement .....................................................................................................7

Level 2 HSE Audits & Inspections Guideline ..........................................................................8

Audits and Inspections Process ......................................................................8

Review Briefing Material ..................................................................................9

On-Site Briefing ...............................................................................................9

Round-Up Session ....................................................................................... 11

Roles and Responsibilities ............................................................................................. 11

Related Business Control Documents ........................................................................... 11

Appendix 1: Management HSE Inspections ............................................................................... 12

Petroleum Development Oman LLC

A scheduled, structured examination of a work site with specific focus on HSE

It follows a pro-forma checklist and results in the generation of a written report.

An inspection captures non-compliances at work site level, which can be rectified

1.3 Distribution/Target Audience & Further Copies

1.4 Review & Improvement

Petroleum Development Oman LLC

Level 2 HSE Audits & Inspections Guideline

Level 2 HSE Audits.

Level 3 HSE Inspections

2.2.1 Audits and Inspections Process

date and time for the inspection

Petroleum Development Oman LLC

briefing material required

list of documents and records to be reviewed

site access and safety requirements/procedures (including personal protective

Review Briefing Material

Organisation chart for facility, preferably with names.

Previous visit reports for same facility with list of recommendations.

Last self-check report made by off-site supervisor in asset holding department.

Safety milestones achieved by the facility since last visit.

Site supervisors report on all accidents at facility since last visit.

Reports of investigations of accidents since last visit.

Minutes of HSE meetings since last visit.

List of drills carried out since last visit.

Maintenance list of major failures since last visit.

Drilling list of major delays or problems since last visit.

List of equipment modifications reviewed since last visit.

List of amendments to General Emergency Procedures.

List of amendments to departmental emergency procedures.

List of amendments to Operating Procedure Guide.

Petroleum Development Oman LLC

In general, interviews involve a series of questions. Depending on the type of inspection,

Are the staff properly equipped for the job?

Are they standing in safe positions?

Are they using correct equipment?

Are they aware of the positions of others?

Judge for yourself what the potential hazards are.