MM
Prepared By
Subhrajyoti Bhattacharjee
PMP, Certified SAP EAM/PM, Certified ITIL V3
SAP EAM/PTP/PS Systems Analyst
Perth, Australia.
E-mail: subhrajyoti.b@gmail.com
Contents
1.
2.
3.
4.
5.
6.
CONSIGNMENT PURCHASE...................................................................................48
7.
8.
MISCELLANEOUS PURCHASING............................................................................59
9.
INVENTORY MANAGEMENT..................................................................................63
Check in Gen. Data tab where Reservation No. for the item will be
displayed.
Stock A/c Dr
Price Difference A/c Dr
GR/IR A/c Cr
Cancellation of the Goods receipt movement can be done through
transaction MBST
Note: As per print output setting and Printer assignment setting for
output condition type in configuration transaction OMJ3, at ABC, GR
Payment section:
Payment terms, Payment method, Payment Block, Overall discount (if
any) can be set in this section
Select Invoice and click on the Green Flag to release the Invoice, and
save to release.
On Save, parameters for Payment Program run for Payment Run date
is saved.
The Next steps are to Schedule the proposal and Execute the
Payment Run in the initial screen of the Transaction
Pre-requisites:
Vendor Master should be setup with checkbox for Auto ERS
settlement and GR Based IV. Details of Vendor master setting is
elaborated in document PTP_Current State Document_PTP Master
Data_v0.
In the Purchasing Info record, for the Vendor Material
Purchasing Organization combination, No ERS checkbox should not
be set. Details of Purchasing Info record setting is elaborated in
document PTP_Current State Document_PTP Master Data_v0
Configurations and master data associated with all process objects
including Purchase requisition, Purchase Order, Goods Receipt,
Invoice Receipt, Material movements and Accounts postings should
be complete and valid.
Process Flow in SAP:
Step 1. Purchase requisition for the material is generated based
on automated MRP run as detailed in previous section of this
document
Pre-requisites:
Configurations, master data and inter-module integration
associated with all process objects including Purchase requisition,
Purchase Order, Goods Receipt, Invoice Receipt, Material
movements and Accounts postings should be complete and valid.
Process Flow in SAP:
Step 1. Purchase requisitions are manually created with Account
assignments or created automatically through Non stock
component planning in Maintenance Order
ME51N Manual PR Creation
All details are entered including Material ID (if known)/Text (if no
material ID is known), Material Group (as relevant), Purchasing
Group (For Direct Purchase), Quantity, Unit, Delivery Date, Plant
(receiving plant) etc. and Purchase requisition is saved.
Also Item details pertaining to Account assignment, Valuation, and
other mandatory fields should be filled. System will automatically
point out to required fields that are missing entries.
Service item details like Service No, Quantity, Unit, Gross price
should be correctly filled.
Account assignment details and other required details ,if any, should
be filled up. Check and save Purchase requisition.
IW31/IW32 (Service Purchase Requisition from Maintenance Order)
Service planning can be done inside a Maintenance order. Services
are External Service operations defined in maintenance order using
an appropriate Control Key. While selecting the Control key in the
Operation from dropdown list, users should ensure that Service
checkbox is ticked for that control key thus classifying it as a service
Services are planned under Operations tab of Maintenance order
If Adopt Full Quantity is not ticked, system will propose for service
entry Net pending hours (Planned hours Already entered hours),
and if it is ticked, system adopts full quantity as planned. It is better
to be left unchecked.
In next screen select the service line and click on tab Services (Adopt
Services)
The system automatically adapts the service line into the Service
entry sheet under Accept Data tab
Users should now update the Actual Quantity of service that has
been performed, to be accepted for posting.
To accept and Post the service entry, click on Green Flag on Task bar
and save the Service entry sheet.
Partner Function LF should have been set under Goto > Header
Partners
Save the Inbound delivery
Step 6. Post Goods receipt
Transaction: VL32N
6.Consignment Purchase
Scenario brief: Consignment process is based on the VMI (Vendor
Managed Inventory) concept of procurement. Vendor has physical
and financial control of the stock which is stored at customer
premises unless customer withdraws complete or part of stock from
the designated vendor consignment stock for personal usage. This
would create a liability on the customer which is to be paid/settled to
vendor.
Purchasing Info records and Contracts for Consignment items are
maintained which is the basis of source assignment while conversion
of a Purchase requisition to a Purchase Order. On delivery of a
Consignment item, Goods receipt would result in stocks being stored
in Vendor Consignment stock segment. On requirement of stock,
Goods issue from consignment stock to account assignment object
(such as requesting Cost Centre, Project etc.) is executed using the
relevant movement type. Auto invoice for consignment stock usage
is created which is further subject to Payment run.
Pre-requisites:
Configurations, master data and inter-module integration
associated with all process objects including Material movements
and Accounts postings should be complete and valid.
Info
record
creation
&
are
(if
Pre-requisites:
Vendor should have been set up for auto ERS settlement
8.Miscellaneous Purchasing
Scenario brief: There are 4 primary scenarios in miscellaneous
purchasing, namely:
Direct charge purchase , GST input taxed (P3), cannot be
recovered from ATO
Direct charge purchase, Service multiple tax code (taxable
and non-taxable)
Direct charge purchase, Service multiple account assignment
Pre-requisites:
Configurations, master data and inter-module integration
associated with all process objects including Material
movements and Accounts postings should be complete and
valid.
The difference lies in Input tax not being recoverable from ATO.
Direct charge purchase, Service multiple tax code (taxable and
non-taxable)
In this scenario, multiple tax codes are used across service activities,
of which some may be liable to input tax and some may not be.
The Tax codes are then specifically set for each service activity line
of the Purchase order, in the Item details -> Invoice section.
During Invoice verification, the postings will differ for line item
subject to Tax and item not subject to Tax
Item with Tax will have following accounting entries
GR/IR A/c Dr, Tax A/c Dr
Vendor A/c Cr
Item with no Tax will have following accounting entries
GR/IR A/c Dr
Vendor A/c Cr
Direct charge purchase, Service multiple account assignment
Multiple account assignments could refer to each line of Purchase
order being assigned to different account assignment objects (such
as K- Cost centre, P- Projects, etc.) or Same item line charges
distributed to multiple account assignment objects such as different
Cost centres, WBS elements etc.
In SAP Terminology, its the latter which is referenced to as multiple
account assignment. A pre-requisite to same would be multiple
account assignment should be activated in the Purchase order and
distribution rule to the various accounts must be set within the
Account assignment section of Purchase Order.
9.Inventory Management
Scenario brief: As Goods receipt of Stock/non stock items has been
detailed in the previous process sections, Goods issue is the other