MAYAPOSI COMMUNITY HIGH SCHOOL

CITIZENS CHARTER

ENROLMENT
Who may avail of the Service?

How to avail of the Service

Applicant / Client

Service Provider

Duration Person
of
In
Activity Charge

1. Submit Birth
Certificate for
grade 7 students;
Form 138 and
Certificate of good
moral conduct for
transferees

Receive, assess
and evaluate
Birth Certificates,
Form 138 and
certificate of
good moral
conduct

Within
10
minutes

* Secondary age (11 years old & above)

Schedule of Availability of Services:
* April May
Requirements:

Birth Certificate for grade 7 students

Report Card
Certificate of good moral conduct
2 ID pictures for first year

Transferees

Certificate of good moral conduct

Form 137 (school to school)
Form 138
Reading ability assessment / Placement test (if any)

Duration: half day

Within
30
minutes

2. Undergo
Conduct reading
reading ability
assessment test / Within
assessment /
30
placement test (for placement test
minutes
transferee)
Accept students
3. Enrol

Enrolling
Officer
Enrolling
Officer
Enrolling
Officer

How to avail of the Service

REQUESTING FOR FORM 137/FORM 138/CERTIFICATIONS

Requesting Form 137:

Who may avail of the Service?

Applicant / Client

Service Provider

Duration Person
of
In
Activity Charge

Receive the
request form and
documentary
stamp

Within 2
minutes

Records
Clerk

Within
15
minutes

Records
Clerk

* Any student who were enrolled from the previous years

Schedule of Availability of Services:
Monday to Friday
8:00 A.M. to 5:00 PM No Noon Break

Requirements:
Requesting for Form 137

Request form from the school where currently enrolled

Documentary Stamp
No Service Fee
Duration: 20 minutes

1. Submit request
form from the school
where the
requesting student
is currently enrolled
and give the
documentary stamp
to the person in
charge

3. Wait

Requesting for Form 138 (Report Card)

Clearance from previous grade level

Duration: 5 minutes
Requesting for Certifications
Documentary Stamp
Duration: 10 minutes

3. Receive the copy

of Form 137

Look for the

permanent record of
the requesting
student and prepare
a second copy to be
issued
the bearer of the
request or the
requesting student
himself and have it
signed by the school
head.
Attach the request
form to the copy of
form 137 and write
COMPLIED and the
date complied across
the page of the
request form

Within 2
minutes

Records
Clerk

Requesting Form 138 (Report Card):

Applicant /
Client

Service Provider

1. Submit
yearend
clearance to
the previous
class adviser.

Receive the yearend

clearance and make
sure that the student
has relieved himself
from school
accountabilities

2. Receive
Report Card or
Form 138

Have the student sign from

the log book that he has
already claimed his report
card

Duration Person
of
In
Activity Charge

Requesting Certification:

Within 2
minutes

Applicant / Client

Within 3
minutes

Class
Adviser

Class
Adviser

Service Provider

1. Fill out request

Receive the request
Slip for certification slip and documentary
and submit the slip stamp
together with a
documentary stamp
2. Wait

Duration Person
of
In
Activity Charge
Within 2
minutes

Check records of the

Within 15
requesting student if he
minutes
was enrolled in the school;
prepare the certification
and have it signed by the
school head.

Records
Clerk

Records
Clerk

Pursuant to Republic Act 9485 which is An Act to Improve Efficiency in the

of Government
Have Delivery
the requesting
3.
Receive
the
Services to the Public by Reducing Bureaucratic Red Tape, Preventing Graft
and
Corruption,
Within 2
Records
person/
student
sign from and
requested
Providing Penalties Therefor otherwise known as the
Anti-Red Tape Act
of
2007,
the
School
Head
minutes
Clerk
the log book that he has
certification High School
respectfully recommends for adoption by Mayaposi Community
the
herein
MCHS
Citizens
already claimed the
Charter.
certification.

(Sgd) LIZ RITCHELL A.

BALDOMAR
School Head