PLAN
Introduction to PM Project planning
Resource analysis
Project planning
Gantt chart and WBS Risk management
Project planning
Network analysis I
Project planning
Network analysis II
Quality
Budgets and cost control
Project teams
WHAT IS A PROJECT?
Unique process consisting of a set of coordinated and
controlled activities with start and finish dates,
undertaken to achieve an objective conforming to
specific requirements, including constraints of time, cost,
quality and resources
A Project is a planned set of activities
A Project has a scope
A Project has time, cost, quality and resource constraints
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CHARACTERISTICS OF A GOOD IT
PROJECT MANAGER
BY: DR. ZEESHAN BHATTI
EXERCISE 1
Write down three attributes of a good Project Manager
PERSONAL CHARACTERISTICS
Is technically qualified
Is a decision maker
Is honest and creates a relaxed atmosphere
PROJECTRELATED CHARACTERISTICS
Achieves the objectives and goals of the project within the established schedule, budget,
and procedures
Develops IT projects on budget and on time to the complete satisfaction of the users
Has experience in related or similar projects
Can control project outcomes by measuring and evaluating performance against established
objectives and standards
Develops and executes contingency plans to meet unforeseen circumstances and problems
Develops and implements decisions relating to planning
Is willing to redefine goals, responsibilities, and schedules as necessary to get the project
back on track in case the schedule slips or the project is over budget
Establishes and meets real priorities and deadlines
Believes in good planning to reduce pressure and stress and increase productivity
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TEAMRELATED CHARACTERISTICS
Has good communication and managerial skills
Gets others in the organization to accept his or her ideas and carry out his or
her plans
Delegates duties and maintains control
Believes in professionally training people for their delegated jobs
BY: DR. ZEESHAN BHATTI
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STAKEHOLDER ENGAGEMENT
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STAKEHOLDER
A person or group of people who have a vested
interest in the success of an organization and the
environment in which the organization operates
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EXERCISE 2
Write down three typical project stakeholders
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Funding Body
Customer
Suppliers
End User
HSE/Environmental Agency
Maintenance Team
Neighbours/Community/Shareholders
Fusion Community
Interfaces
BY: DR. ZEESHAN BHATTI
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Project Justification
- Approve Project Definition
Gate 1
Design Approval
Undertake Design
Gate 2 - Approval of
Final Documents
Readiness for
Gate 3 Manufacture
- Approval to
place Contract
Initiate Project
Prepare Technical Design
Ensure Machine Compatibility
Prepare
Safety Case Modification
Major
Project
Proposals
Project
set-up
Project
Definition
Conceptual
Design
Scheme
Design
Detailed
Design
Tender
Invitation &
Assessment
Extend TCD-Rs/PERFs
Prepare Sub-system Detailed Design
Hold
Detailed Design Review (DDR)
Clear Sub-system DDR Issues
Use TCD-I/MMAC for Sub-system DD Approval
Prepare Final Documents including:
- Design Documents., Machine Compatibility
Documents., Safety Case Modification
Project Team/IRP/EFDA/CSU/JDC
Project Team/Interfaces/EFDA/CSU/JDC
Project Team/Contracts/EFDA
Project Team/Interfaces
Implement Project
Manufacture
Equipment
Project Team/Contractor/ICM
Gate 4
Complete Project
Install
Equipment
Undertake Tender
Test &
Commission
Confirm
Completion
Project
Review
Project Team/ICM/EFDA/CSU
Project Team/CSU
Receive Equipment
Pre-test Equipment
Install equipment
Project Team/ICM
UNCONTROLLED
WHEN PRINTED
BY: DR. ZEESHAN BHATTI
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VARIOUS PHASES
OF THE IT
PROJECT
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Project Schedule
Procurement/Contract Strategy
Risk Management
Quality management
Change Management
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PROJECT PLANNING
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PROJECT PLANNING
Adequate planning leads to the correct completion of
work
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PROJECT PLANNING
The larger, more complex or uncertain an endeavour is,
the more important planning becomes
Lockyer & Gordon
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PLANNING
Inadequate planning leads to frustration towards the end of the project & poor
project performance
Project Start
Project End
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WHY PLAN?
IS development is complex and time consuming
There are usually a number of people involved with a
project
Communication
Informs Project Manager/Team of the state of the project
Customer confidence
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WHY PLAN?
Projects are unique and therefore there will always be
uncertainties
Need to plan for these (Plan B)
So
For anything more than the smallest project, planning must be a formal
process
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PROJECT PROPOSALS
Project planning starts with the project proposal Result of Conception Phase
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PROJECT INITIATION
Project initiation document
Internal or external
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Detailed plan
Task plan
Time control plans
Resource plan
Cost plans
Primarily used as a working tool
BY: DR. ZEESHAN BHATTI
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Project Planning
A word about Scheduling
Schedules (task durations) can have a wide
variation
There is no unique answer. Rather, there is a
statistical variation depending on assumptions
Need to understand the basis of scheduling
(Most challenging; Most likely; Absolute certainty
- bet your life on it!)
Most people are very optimistic/naive
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Plan
Monitor &
Review
BY: DR. ZEESHAN BHATTI
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ITERATIVE PROCESS
The plan will evolve as the project evolves
The plan is reviewed and updated as more information
becomes available and uncertainties become less uncertain
Plan
Plan
Plan
Monitor &
Review
Monitor &
Review
Monitor &
Review
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Each task :
Has a well defined beginning and end
Will consume resources
May be dependant on other tasks
BY: DR. ZEESHAN BHATTI
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WBS EXAMPLE
Project
Produce
Report
Conduct
Investigation
Managing
Director
Conduct
Interviews
Investigate
Other Systems
Analyse
Requirements
Finance
Director
Stores
Manager
Sales Manager
Etc.
Conduct
Interview
Write Notes
Review Notes
Create DFDs
Investigate
Packages
Investigate
Hardware
Review DFDs
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Engineering
Design & Manufacture
1.2.0.0.0
EP2
Shutdown
1.3.0.0.0
Project
Management
1.4.0.0.0
Be
Recycling
1.5.0.0.0
Installation
Preparation
1.6.0.0.0
Erosion/Deposition
for ILW
1.7.0.0.0
Be
Recycling
1.1.1.0.0
Sliced Be
Tiles
1.2.1.0.0
Remote
Handling
1.3.1.0.0
Overall Project
Management
1.4.1.0.0
Assess JET
Be Stocks
1.5.1.0.0
Sliced Be Tiles
Install Prep.
1.6.1.0.0
Engineering
Design & Manuf.
1.7.1.0.0
Bulk W
Divertor
1.1.2.0.0
Bulk Metal
Tiles
1.2.2.0.0
Torus Installation
Group
1.3.2.0.0
Contractual
Management
1.4.2.0.0
Erosion/Deposition
Assemby & Calib.
1.7.2.0.0
W Coatings
1.1.3.0.0
W Coated
CFC Tiles
1.2.3.0.0
Waste Man.
Group
1.3.3.0.0
Safety & HP
Management
1.4.3.0.0
W Coated CFC
Install Prep.
1.6.3.0.0
Erosion/Deposition
Installation
1.7.3.0.0
Markers
1.1.4.0.0
Embedded
Diagnostics
1.2.4.0.0
Vacuum
Group
1.3.4.0.0
Quality
Management
1.4.4.0.0
Embed. Diag.
Install Prep.
1.6.4.0.0
Erosion/Deposition
Management
1.7.4.0.0
R&D
Management
1.1.5.0.0
Engineering D&M
Management
1.2.5.0.0
FZJ Contract
Management
1.4.5.0.0
Install Prep.
Management
1.6.5.0.0
Bulk W
Tiles
1.2.6.0.0
EP2 Shutdown
Management
1.3.6.0.0
Component Inspect
& Re-pack
1.2.7.0.0
Install Prep.
Bulk W
1.6.6.0.0
Install Prep.
Other Activities
1.6.7.0.0
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LIDAR System
Concepts
1.2.0.0.0
Laser
Systems
1.3.0.0.0
Collection
Optics
1.4.0.0.0
Laser Path
Optics
1.5.0.0.0
Control &
Acquisition
1.6.0.0.0
LIDAR
Port Engineering
1.7.0.0.0
LIDAR
Services
1.8.0.0.0
Interfaces &
Integrated Testing
1.9.0.0.0
Key Project
Milestones
1.1.1.0.0
Overall Cluster
Co-ordination
1.2.1.0.0
Lasers
1.3.1.0.0
Collection
Optical Design
1.4.1.0.0
Laser Path
Optical Design
1.5.1.0.0
Control System
Interface Definition
1.6.1.0.0
Shutters
1.7.1.0.0
Water
Services
1.8.1.0.0
LIDAR
Interfaces
1.9.1.0.0
Key Project
Deliverables
1.1.2.0.0
Performance
Analysis
1.2.2.0.0
Laser
Layout
1.3.2.0.0
Collection
Windows
1.4.2.0.0
Laser
Windows
1.5.2.0.0
Control
System
1.6.2.0.0
Labyrinth
1.7.2.0.0
Interspace
Vacuum
1.8.2.0.0
Mock-up
Facility
1.9.2.0.0
Key ITER
Milestones & IPL
1.1.3.0.0
LIDAR
Neutronics
1.2.3.0.0
Laser Beam
Combiner
1.3.3.0.0
In-Vacuum
Collection Mirrors
1.4.3.0.0
Plasma Facing
Laser Mirrors
1.5.3.0.0
Acquisition
System
1.6.3.0.0
LIDAR
Power
1.8.3.0.0
Basic Mock-up
Tests
1.9.3.0.0
Overall
Management
1.1.4.0.0
Scattering
Theory
1.2.4.0.0
Ex-Vacuum
Collection Optics
1.4.4.0.0
Other Laser
Mirrors
1.5.4.0.0
LIDAR
Instrumentation
1.6.4.0.0
Spectrometer
Area
1.8.4.0.0
Tokamak
Tests
1.9.4.0.0
Safety & HP
Management
1.1.5.0.0
R&D
Tasks
1.2.5.0.0
Collection Optics
Mechanical Design
1.4.5.0.0
Laser Path
Mechanical Design
1.5.5.0.0
Safety
Interlocks
1.6.5.0.0
Bioshield
1.7.5.0.0
Laser
Room
1.8.5.0.0
Final System
Testing
1.9.5.0.0
Risk
Management
1.1.6.0.0
Radiation
Effects Data
1.2.6.0.0
Spectrometer
System
1.4.6.0.0
Beam
Dump
1.5.6.0.0
Safety
System
1.6.6.0.0
BSM
Penetrations
1.7.6.0.0
Port Cell/
Interspace
1.8.6.0.0
System Assembly
& Dis-assembly
1.9.6.0.0
Quality
Management
1.1.7.0.0
Remote
Handling
1.2.7.0.0
Detectors
1.4.7.0.0
Alignment
System
1.5.7.0.0
Item
Test Unit
1.2.8.0.0
Alignment
System
1.4.8.0.0
Calibration
System
1.5.8.0.0
Engineering
Analysis
1.2.9.0.0
Calibration
System
1.4.9.0.0
EM Analysis for
In-Port Comp.
1.7.7.0.0
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schedule
Cost and Schedule can be reported at any level of
the WBS
WBS facilitates strong management during project
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Example {http://www.gifpa.co.uk/news/6/plans.html}
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PBS EXAMPLE
Project
Project
Management
Deliverables
Design
Deliverables
Database
Deliverables
GUI
Deliverables
Functional
Deliverables
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PBS EXAMPLE
Project
Project
Management
Deliverables
Design
Deliverables
Database
Deliverables
GUI
Deliverables
Functional
Deliverables
Produce Use
Cases
Produce Activity
Diagrams
Produce Class
Diagrams
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GANTT CHART
(SOURCE : WW.GANTT.COM)
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Week Number
5 6 7 8 9 10 11 12 13 14
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Week Number
5 6 7 8 9 10 11 12 13 14
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Start
Finish
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Start
Finish
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Week Number
5 6 7 8 9 10 11 12 13 14
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Week Number
5 6 7 8 9 10 11 12 13 14
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EXERCISE
Activity
Duration (Weeks)
% Complete
100
100
75
100
60
25
10
100
50
50
BY: DR. ZEESHAN BHATTI
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EXERCISE
Activity
Duration (Weeks)
% Complete
100
100
75
100
60
25
10
100
50
50
BY: DR. ZEESHAN BHATTI
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BENEFITS OF PLANNING
Avoids the cost of the chaos that would ensue if
the project was unplanned
Filters out projects that would provide a negative
return
Being able to resolve problems in advance
Being able to allocate resources in advance
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THANKYOU
Q&A
For Course Slides and Handouts
Blog:
http://zeeshanacademy.blogspot.com/
Facebook:
https://www.facebook.com/drzeeshanacademy
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