Student Guide
D73912GC10
Edition 1.0
February 2012
D76165
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Author
Gowri Arur
Technical Contributors and Reviewers
Bob Oganovic, Leanne Wilborn
This book was published using:
Oracle Tutor
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Table of Contents
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Objectives ......................................................................................................................................................10-4
Defining Policies.............................................................................................................................................10-5
Time Management Policies ............................................................................................................................10-6
Hour Deduction Policy....................................................................................................................................10-7
Shift Differential Policy ...................................................................................................................................10-8
Premium Eligibility Policy ...............................................................................................................................10-9
Premium Eligibility Matrix ...............................................................................................................................10-10
Premium Interaction Policy ............................................................................................................................10-11
Premium Interaction Calculation ....................................................................................................................10-12
Earning Policy ................................................................................................................................................10-13
Policy Maintenance and Implementation Verification ....................................................................................10-14
Quiz................................................................................................................................................................10-15
Summary........................................................................................................................................................10-19
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Limited Timekeeper........................................................................................................................................16-11
Authorized Delegate.......................................................................................................................................16-12
Self-Service Line Manager .............................................................................................................................16-13
Using Timekeeper Entry.................................................................................................................................16-14
Setting up Timekeeper ...................................................................................................................................16-15
Configuring Timekeeper Entry Window..........................................................................................................16-16
Timekeeper Groups .......................................................................................................................................16-17
Timekeeper Entry...........................................................................................................................................16-18
Mass Edits on the Timecards .........................................................................................................................16-19
Wildcards in Mass Edits .................................................................................................................................16-20
Quiz................................................................................................................................................................16-21
Summary........................................................................................................................................................16-23
Profile
Before You Begin This Course
Before you begin this course, you should have the following qualifications:
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Preface
Oracle Publications
Title
Read-me files
Oracle Magazine
Part Number
E13521-03
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Related Publications
Initial cap
Element
Glossary term (if
there is a glossary)
Buttons,
check boxes,
triggers,
windows
Code output,
directory names,
filenames,
passwords,
pathnames,
URLs,
user input,
usernames
Arrow
Brackets
Commas
Graphics labels
(unless the term is a
proper noun)
Emphasized words
and phrases,
titles of books and
courses,
variables
Interface elements
with long names
that have only
initial caps;
lesson and chapter
titles in crossreferences
SQL column
names, commands,
functions, schemas,
table names
Menu paths
Key names
Key sequences
Plus signs
Key combinations
Italic
Quotation
marks
Uppercase
Example
The algorithm inserts the new key.
Click the Executable button.
Select the Cant Delete Card check box.
Assign a When-Validate-Item trigger to the ORD block.
Open the Master Schedule window.
Code output: debug.set (I, 300);
Directory: bin (DOS), $FMHOME (UNIX)
Filename: Locate the init.ora file.
Password: User tiger as your password.
Pathname: Open c:\my_docs\projects
URL: Go to http://www.oracle.com
User input: Enter 300
Username: Log on as scott
Customer address (but Oracle Payables)
Do not save changes to the database.
For further information, see Oracle7 Server SQL Language
Reference Manual.
Enter user_id@us.oracle.com, where user_id is the
name of the user.
Select Include a reusable module component and click Finish.
This subject is covered in Unit II, Lesson 3, Working with
Objects.
Element
Example
Copyright Oracle 2012. All rights reserved.
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Typographic Conventions
Oracle Forms
triggers
Column names,
table names
When-Validate-Item
Passwords
SELECT last_name
FROM s_emp;
PL/SQL objects
Lowercase
italic
Uppercase
Syntax variables
(N) From the Navigator window, select Invoice then Entry then Invoice Batches
Summary.
2.
3.
Notations:
(N) = Navigator
(M) = Menu
(T) = Tab
(B) = Button
(I) = Icon
(H) = Hyperlink
(ST) = Sub Tab
In the navigation frame of the help system window, expand the General Ledger entry.
2.
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Caps and
lowercase
Lowercase
4.
Review the Enter Journals topic that appears in the document frame of the help system
window.
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3.
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Chapter 1
Chapter 1 - Page 1
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Chapter 1 - Page 2
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Chapter 1 - Page 3
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Objectives
Chapter 1 - Page 4
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THESE eKIT MATERIALS ARE FOR YOUR USE IN THIS CLASSROOM ONLY. COPYING eKIT MATERIALS FROM THIS COMPUTER IS STRICTLY PROHIBITED
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08th November and from 09th to 15th November. Absence record of 06th will be displayed in
02nd to 08th timecard and absence for 09th 10th and 11th are displayed in 09th to 15th
timecard. Continuous absences are split day wise in timecard. This is to facilitate
modifications of absence day wise, if required.
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Summary
Chapter 1 - Page 17
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Chapter 1 - Page 18
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Chapter 2
Chapter 2 - Page 1
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Chapter 2 - Page 2
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Chapter 2 - Page 3
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Objectives
Chapter 2 - Page 4
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Preferences
Preferences enable you to define how individual workers or group of workers can use the
application. OTL includes default preferences to ensure all workers inherit the same rules by
default. You can use the default preferences, or create new preference groupings that contain
the preferences for which you want to specify a different value.
Preference eligibility determines how users can access the features in OTL and controls how
they use the timecard.
Default Preferences are available for Self-Service (OTL and OTLR), Payroll, Time Store,
Timekeeper, Oracle Projects, and Enterprise Asset Management, Absences functionality,
Entry Level Processing, and Change and Late Audit (CLA).
Default Preferences are available for Enterprise Asset Management, Projects, Projects
Purchasing, and Purchasing.
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Preferences
Timecard Layouts
The timecard layout determines the fields users can enter on the timecard, how the fields are
arranged on the page, and the instruction text users can see. You can define as many layout
styles as you require and you assign timecard layouts to your workers using the Timecard
Layout preference.
Oracle Time and Labor delivers the following timecard layout styles:
Projects Layout - workers can enter their time against a selected projects, task, and type.
Projects with Payroll - this layout is similar to the Projects layout except that the list of
values for the Type field comes from the alternate name you have assigned to the worker
via preferences.
Payroll Layout - workers can enter a start and stop time, or a number of hours, for each
day of the week for the selected hours type.
Exception Layout - the display is one row where the worker can select an hours type and
cost center, then enter the number of hours for each day of the week.
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Timecard Layouts
Timecard Templates
A template stores timecard data for reuse. For example, you might define a holiday template
for a weekly timecard that records zero hours worked and 40 hours taken as vacation. Each
template is associated with a timecard layout.
Using preferences, you can control workers access to templates and their ability to create
templates. Templates provide an advantage to workers allowing timecard data to be stored for
reuse. Workers can avoid repetitive data entry using templates. OTL delivers the following
types of templates:
Dynamic - Dynamic templates are predefined and delivered with the product. The data
they contain is dynamically drawn from another source when the user selects the
template.
Private - You can grant some or all of your users the ability to create their own templates,
using preferences.
Public - Public templates are templates you create for self-service users to enable them to
enter time and populate their timecards quickly. You can create groups of public templates
and assign them to a specific worker, a group of workers, or all workers in a single
business group.
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Timecard Templates
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Disconnected Entry
Workers can record their time when away from the office using a spreadsheet and then
upload the spreadsheet into Oracle Time & Labor for review and submission. If you want to
define a list of projects and tasks that you currently work on to download to a spreadsheet,
then set the Enable Download of Defined Project List segment of the Self Service
Disconnected Entry Option for Worker preference to Yes.
The layout used for downloading a timecard is determined by the value of the Export segment
of the Timecard Layout preference. Oracle Time & Labor delivers seeded download layouts
for each timecard layout.
Workers using the Disconnected Entry will need to ensure the file name saved has an
extension of .csv.
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Disconnected Entry
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Answers: 2
Quiz
Chapter 2 - Page 12
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Answers: 2
Quiz
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Summary
Chapter 2 - Page 14
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Chapter 3
Implementation Options
Chapter 3 - Page 1
Implementation Options
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Implementation Options
Chapter 3 - Page 2
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Implementation Options
Implementation Options
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Objectives
Implementation Options
Chapter 3 - Page 4
Implementation Scenarios
The Implementation steps you must complete depend on the recipient applications for OTL
data. The Implementing Oracle Time & Labor Guide highlights the required steps for sending
data to Oracle HR, Payroll, and Projects. If you are sending data to a third party application,
there are additional steps, such as defining a mapping and retrieval process that are identified
separately within the Implementation Guide.
Implementation Options
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Implementation Scenarios
Implementation Options
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Implementation Options
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Implementation Options
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OTL Self-Service
The process flow in this slide shows how you enter time using the self-service timecard and
can transfer the time to Oracle Projects using the PRC: Transaction Import process and
Oracle Payroll using Batch Element Entries (BEE). After you transfer the time to BEE you can
optionally run the Retrieval Error Handling report to verify the data was retrieved successfully.
Implementation Options
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OTL Self-Service
Implementation Options
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Implementation Options
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Implementation Options
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Implementation Options
Chapter 3 - Page 13
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Define Formulas You can define formulas for time entry or approval rules.
Define Retrieval Rules Retrieval rules define which recipient application must approve
time and labor data
Define Retrieval Rule Groups You can group retrieval rules into groups and associate
the groups with people using the Retrieval Rule Groups preference.
Define Time Categories You can create time categories for reporting or to identify the
types of time to be assessed by time entry rules.
Define Time Entry Rule Groups You must define time entry rule groups if you have
defined time entry rules for validation
Define Approval Workflow If you are specifying a workflow as the approval method for an
application, you must define the workflow.
Define Approval Styles Approval styles define the time entry rules and approval methods
to use for each application.
Define Time Related Elements If you use Oracle HRMS or Payroll, you must ensure you
have defined all the elements that you will use for time and labor entry.
Link Time Related Elements Ensure you have linked all the elements that you will use
for time and labor entry.
Define Element Sets If you have Oracle HR or Payroll and use the Payroll retrieval rules,
you define element sets to specify the elements to be fed by Oracle Time & Labor.
Run Generate Flexfield and Mapping Information Process The Generate Flexfield and
Mapping Information process creates context and segments in the OTL Information Types
flexfield to hold the element, key flexfield, and projects information you want to store.
Review OTL Information Types Descriptive Flexfield You must review the OTL
Information Types flexfield to ensure your flexfields and all elements created in the
element sets are enabled and visible.
Define Mapping Components If you added new contexts or segments to the OTL
Information Types fields you must define mapping components.
Define Mapping If you defined new mapping components, you must update the
predefined mappings.
Define Retrieval Process If you defined a new retrieval mapping, define a new retrieval
process.
Define Timecard Layouts If you choose to configure the predefined timecard layouts, you
must complete this step.
Define Alternate Names You can create user-friendly names in the list of values on the
timecard by defining alternate names.
Define and Enable Templates Templates store timecard data for reuse.
Define Preferences To assign your custom rules, you must define your preferences and
assign to workers.
Configure Instructions and Tips - You can configure instructions to include links to
external web sites or to launch a secondary window containing helpful information for your
users.
Implementation Options
Chapter 3 - Page 14
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Protect the OTL Formulas Descriptive Flexfield If you configured the OTL Formulas
flexfield, check the Protected check box in the Descriptive Flexfield window.
Implementation Options
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Define Premium Eligibility Policies defines a list of premiums associated with base hours
that a person may be eligible to receive.
Define Premium Interaction Policies determines how authorized premiums for a specific
premium eligibility policy relate to each other
Select Time Information for Employee Assignments defines a grouping of rules to assign
to each employee
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Define Hour Deduction Policies determines the amount of time to automatically deduct
for meal and breaks
Implementation Options
Chapter 3 - Page 16
Implementation Options
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Implementation Options
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Implementation Options
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Implementation Options
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Implementation Options
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Service Timecard Alternate Name Set Defined for a User preference. Add the Alternate
Name Definition given in the Configure Absences Type page to the Timecard Alternate
Name parameter.
Implementation Options
Chapter 3 - Page 22
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Implementation Options
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Answers: 1
Quiz
Implementation Options
Chapter 3 - Page 24
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Answers: 2
Quiz
Implementation Options
Chapter 3 - Page 25
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Summary
Implementation Options
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Chapter 4
Chapter 4 - Page 1
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Chapter 4 - Page 2
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Chapter 4 - Page 3
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Objectives
Chapter 4 - Page 4
Timecard Validation
You use formulas on the Time Entry Rule window to generate errors or warnings at the time of
submission, resubmission, or both. You establish values within the formulas and when you
submit the timecard, the application validates the entries against the values within the
formulas.
Application-specific validation determines which employees can charge time to specific
projects and what they can charge to a project using Transaction Controls. For more
information on Transaction Controls, you can refer to the Oracle Projects Users Guide.
Elements can be linked by various values such as, organizations, jobs, grades, location and
payroll. If employees assignments do not match the element link criteria, they cannot use the
element (or hours type) on the timecard.
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Timecard Validation
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Flexibility in Approvals
For each application you can define which time data needs to be approved, which data
changes require resubmission for approval, how frequently data is submitted for approval, and
who approves it.
You can choose the approver, such as a named individual, HR supervisors, or more than one
person in a workflow.
More complex rules can be defined by using a formulas. Validation formulas return a yes/no
as to whether or not an approval is needed.
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Flexibility in Approvals
Application Sets
To specify which applications require a persons time entries, you can define an application
set preference for them. The application set can include Oracle Human Resources, Oracle
Payroll, Oracle Projects, Oracle Purchasing, and Enterprise Asset Management. An
application set is the set of applications that requires the workers time entries.
By default, all workers receive the application set of Oracle Human Resources in preferences.
Companies capture data to determine paychecks and payroll costs, to calculate and track
project costs, and to track the labor costs associated with maintaining capital equipment
(EAM) etc. For this reason, you determine the applications for which you want to capture time.
Once youve identified the set of applications you can define other sections of the application,
such as the timecard layout, time entry rules, retrieval rules, approval periods (since you could
have different approval periods for each application in your application set), and approval
styles. To ensure complete set up, your application set values must match those defined for
your retrieval rules.
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Application Sets
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Timecard Approvals
Using Oracle Time & Labor you can control when timecards are submitted for approval and
who approved them. When a worker submits a timecard, Oracle Time & Labor check the
workers application set to determine which applications are interested in workers time.
Application sets determine which application can approve a workers time.
You define an approval period to control when timecards are submitted for approval by each
application. Approval periods determine when approvals take place.
Approval Rules determine which data entries or changes require approval for a specific
application.
Approval styles determine who approves the workers timecards for each recipient application,
and the sequence of approvals.
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Timecard Approvals
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Time Categories
Validation is also achieved with Time Categories. Using time categories, you can:
Report time to be analyzed by time entry rule formulas
Validate particular types of time
A time category is a group of components that can appear on a timecard with one or more
specific values for each component.
Time Categories can contain other time categories, as well as individual components.
You can define time categories for reporting and to identify the time to be analyzed by time
entry rule formulas. To validate particular types of time (such as overtime, or hours worked on
a particular project), you define time categories. A time category is a group of components
that can appear on a timecard such as elements, projects, or tasks - - with one or more
specific values for each component.
For example, you could define the category Regular Time containing the elements Regular
Salary and Time Entry Wages. Time categories can contain other time categories, as well as
individual components. For example, you could categories for Sickness and Vacation, then
define a third category called Absence that contains these two categories.
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Time Categories
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Predefined Formulas
PTO Accrual Balance vs Absence compares the hours entered on the timecard which
decrement the accrual balance as specified in the Accrual plan definition against the PTO
Accrual balance.
- As the formula name suggest the time entry rule will compare those hours entered on
the timecard which decrement the accrual balance as specified in the Accrual Plan
definition against the PTO Accrual Balance.
Assignment Standard Hours vs Time Category validates hours entered on the timecard
with selected time categories against an assignments standard hours
- As the formula name suggest, the time entry rule will compare the persons standard
hours (as defined on the persons primary assignment), against those hours entered
on the timecard which fall into the Time Category specified.
Period Hours vs Time Category validates hours entered on a timecard against the hours
defined for a period.
- This formula compares the Period Hours against those hours entered on the timecard
which fall into the Time Category specified.
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Predefined Formulas
Predefined Formulas
Seeded Formula for Period Maximum checks that the number of hours worked within a
time category (or across all categories) does not exceed the specified limit per week over
a specified reference period.
- For example: You might define a maximum of 40 hours per week in a reference period
of 14 days. The formula looks at the average number of hours worked per period over
the reference period. In this example, it looks at the hours worked in the current week
and the previous week. Employees who work 25 hours one week and 45 hours the
next week have not exceeded the time entry rule because their average hours worked
over the 14 days is 40 (that is (35+45)/2).
Approval Assignment Status Test checks the assignment status of the worker at the end of
the approval periods against a value specified on the Time Entry Rules window.
- You can use this formula in the Time Entry rules for approval to specify which
assignment statuses do not need special approval.
Approval Maximum Test (Seeded) checks whether the number of hours worked in a time
category within an application approval period exceeds a maximum entered in the Time
Entry Rules window.
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Predefined Formulas
Override Approver WF Person Mechanism overrides approval style in the default projects
preference.
- This is the override approval style defaulted within the preferences. It sends the
timecards to the override approver selected on the Timecard Entry page.
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- You can use this formula for approval. It is similar to the Period Maximum except the
period is fixed (application approval period) and there is no rolling average (reference
period).
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Answers: 1
Quiz
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Quiz
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Answers: 1
Quiz
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Summary
Chapter 4 - Page 23
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Chapter 4 - Page 24
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Chapter 5
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Chapter 5 - Page 3
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Objectives
Chapter 5 - Page 4
Approvals
Using Approvals within Oracle Time & Labor, you can control when timecards are submitted
for approval, who or how timecards are approved, setup multiple approval chains, and use
different approval rules for each application.
There are various steps involved in setting up approvals. The following diagram illustrates
how the approval definitions relate to each other.
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Approvals
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Recurring Periods
You can define recurring time periods to determine the frequency of timecard entry and
approval. All recurring time periods defined are available for use in two ways:
Select them as timecard entry periods in the Preference window.
Associate them with an application to define approval periods.
You can define as many recurring time periods as you require.
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Recurring Periods
Approval Periods
For each recipient application, you can define the period for approval of time and labor data.
You can define more than one set of approval periods if you need to use different approval
periods for different groups of employees. You associate sets of approval periods with groups
of people using preferences. The approval period set in the default preferences is Weekly
Period Starts Sunday.
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Approval Periods
Approval Styles
Approval Styles define:
Who approved the employees timecards for each recipient application.
How you approve the timecard; specifying a names individual, a supervisor, using more
than one person in a workflow, or any other rules defined using a formula.
What data needs approval for each application and which data changes require
resubmission.
The approval process sends a notification to the appropriate approvers worklist when
timecards are waiting for approval. (The approver will have to check the worklist to check
when timecards are waiting for approval). You associate an approval style with each
employee using preferences. The approval style defines who approves the employees
timecard for each recipient application. The approval style also defines which data needs to
be approved for each application, and which data changes requires resubmission.
For example, you can use a formula to specify that a change of 10% or more in total hours
requires the worker to resubmit a timecard to Payroll approval workflow. At this time the
application will check both submission and resubmission. When defining an Approval Style,
there is a Data Interdependency Rules region and an Approval Style Components region.
The Data Interdependency Rules region
Copyright Oracle, 2012. All rights reserved.
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Approval Styles
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- select a time entry rule and an application that uses this rule. The rule determines
whether the application sends a timecard for approval when the timecard is submitted
or resubmitted.
Approval Notifications
The approval process sends a notification to the appropriate approvers worklist when
timecards are waiting for approval.
You can specify the order of approval notifications. For example, an enterprise may have
business rules that dictate projects data is approved prior to payroll data. Alternatively,
approval can take place in parallel.
If you enable the timeout and resend cycles feature, then you can:
Specify how long the application waits for an approver to take action before it resends a
notification.
Set up optional notifications for timecard preparers and workers whose timecards are
submitted by another person, such as an authorized delegate or timekeeper. For example,
you can set up the approval workflow to send a notification to inform timecard preparers that
the application approved the timecards that the preparer or another preparer submitted.
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Approval Notifications
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Answers: 1
Quiz
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Answers: 1
Quiz
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Answers: 1
Quiz
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Summary
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Chapter 5 - Page 16
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Chapter 6
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Chapter 6 - Page 2
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Chapter 6 - Page 3
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Objectives
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Element Information
Oracle Time & Labor uses elements to hold time balances. The system uses regular elements
to hold balances to pay workers for their normal hours worked, and you can define premium
elements to hold balances to pay workers additional sums. You can define premium elements,
absence elements, and shift elements in Oracle Time & Labor.
Please note the first few slides (on elements) are not relevant to customers who are only
using Oracle Projects with OTL. If you are only using Oracle Projects, you do not need to
define elements.
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Element Information
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Element Sets
If you have Oracle HR or Payroll and use the Payroll retrieval rules, you define element sets to
specify the element to be fed by Oracle Time & Labor.
You can select a whole classification. You can exclude selected elements from the
classification, include individual elements from other classifications, or select individually all
the elements you require.
Note:
The Generate Flexfield Mappings process must be run to write the elements to the OTL
Information Types flexfield, which controls the data that appears on timecard. You will
learn about this process in the Mapping and Retrieval Processes lesson.
If you are using OTLR structures and policies, then you define element time information.
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Element Sets
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Element Time Information for Oracle Time and Labor Rules (OTLR)
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Answers: 2
Quiz
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Answers: 2
Quiz
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Summary
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Chapter 7
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Chapter 7 - Page 3
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Objectives
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Mappings
Each deposit and retrieval process refers to mapping. The mapping defines the set of
timecard fields where the application deposits or retrieves data. Mapping also define where
these fields exist in the time store. There are predefined mappings for the predefined
processes.
If you are defining new fields to be captured by OTL, you define new contexts and segments
for the OTL Information Types descriptive flexfield. Then you create mapping components for
these fields. You can add your new mapping components to the predefined deposit mapping.
If you need to define a new retrieval process (for third party or Oracle application), you can
create new mapping components and a mapping then select this mapping for your new
process.
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Mappings
Mapping Components
You define mapping components to determine what data is placed in the time store and where
it is placed. Create mapping components before grouping them as mappings. You only need
to define new mapping components and mappings if you create new timecard fields.
Otherwise you can use the predefined mappings.
Each deposit and retrieval process refers to a mapping. The mapping defines the set of
timecard fields that the process deposits or retrieves, and where these are held in the time
store. The fields are defined as mapping components. There are predefined mappings for the
predefined processes.
If you define new fields for Oracle Time & Labor, then you define new contexts and segments
for the OTL Information Types descriptive flexfield. Then you create mapping components for
these fields. You can add your new mapping components to the predefined deposit mapping.
Do not change the predefined deposit process.
If you need to define a new retrieval process (for a third party or Oracle application), you can
create new mapping components and a mapping, then select this mapping for your new
process.
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Mapping Components
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Retrieval Rules
Retrieval rules define which recipient applications must approve time and labor data before a
process retrieves data. The time store holds an approval status for each day and each
application period for each person. The approval statuses are:
Application Period Submitted
Application Period Approved
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Retrieval Rules
Approval Statuses
This diagram illustrates how the application uses approval statuses to determine which data
can be retrieved. Application 1 can retrieve four days of data. Application 2 can retrieve one
more day of data, because its application period ends a day later. Application 2 approves this
extra day and submits it to Application 1.
Compare this diagram with the one shown on the next slide.
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Approval Statuses
Approval Statuses
This diagram illustrates how the application derives the statuses. For example, you might use
two retrieval processes for an application: one retrieves any submitted data, on a daily basis,
and the other retrieves approved data at the end of the week.
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Approval Statuses
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Answers: 2
Quiz
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Answers: 1
Quiz
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Quiz
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Summary
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Chapter 8
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Chapter 8 - Page 2
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Chapter 8 - Page 3
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Objectives
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Timecard Layouts
You assign timecard layouts to your workers using the Timecard Layout preference. For each
layout style, you need several specific layouts:
Timecard Layout for time entry
Review Layout for reviewing entries before submission
Confirmation Layout for reviewing entries after submission
Detail Layout (optional) accessed from the Detail button on the timecard page
Export Layout (optional) for exporting data to a spreadsheet
Several layout styles are predefined. You can use these as supplied, or copy and modify
them. For example, you might modify a layout to remove a field that you dont use.
Please note that, amongst the predefined layout styles, Detail Layout ONLY applies to the 2
Projects layouts. If there is no Export layout in the Preference, the applications uses the
Timecard Entry Layout.
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Timecard Layouts
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Timecard Unit of Measure determines the units in which workers enter time and labor data,
such as days, or hours
Timecard Status Allowing Edits determines which timecards can be edited
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Timecard Period determines which recurring time period workers use for timecard entry
Timecard Templates
Timecard Templates store data for reuse. For example, you can define a holiday template to
record zero hours worked and 40 hours of vacation. Templates also avoid repetitive and error
prone data entry. You can focus on exception entry of any time that is different from your
expected working pattern.
Each template is associated with a timecard layout. You can control a users access to
templates and their ability to create templates. For example, you can remove all access to
templates by setting the Self Service Template Functionality for a Worker preference to NO.
Oracle Time & Labor offers the following templates, which are discussed in the subsequent
slides:
Private
Public
Dynamic
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Timecard Templates
Private Templates
You can grant some or all of your users the ability to create their own templates, using
preferences. There are two ways to create a template:
Once you enter and submit a timecard, you can save that timecard as a template
Create a new template from scratch, using the Create New Template button on the
timecard
You enable a user to create templates on the Template page by setting the preference Self
Service Template Functionality to Yes, and you can display the Save As A Template button on
a users timecard by setting the preference Self Service Save As Template Functionality on
Timecard to Yes.
Within the preferences for templates, you can also enable a user to append one template to
another by setting the Self Service Functionality to Append Template on the Timecard to
YES. This functionality allows a worker to use data from two different templates on one
timecard.
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Public Templates
Public templates are templates you create for self-service users to enable them to enter time
and populate their timecards quickly. You can create groups of public templates and assign
them to a specific worker, a group of workers, or all workers in a single business group.
You assign public template groups to one or more individuals using the Self Service Timecard
Template Group preference. OTL provides a default group of dynamic templates that you can
use as public templates. Alternatively, you can select your own defaults in the Self Service
Timecard Template Group preference.
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Public Templates
Dynamic Templates
Dynamic Templates are predefined and delivered with Oracle Time & Labor. There are three
dynamic templates:
PJRM Assignments which generates time and labor entries from the project, type, and
hours information held in Oracle Project Resource Management for the workers
assignments. You only use this template if you have licensed and implemented Oracle
Projects Resource Management
Work Schedule which generates time and labor entries from the workers assignment to a
rotation plan, holiday calendar, and earning policy. To enable workers to use this
template, they must have Autogen Hours field set to Yes in the Assignment Time
Information window and the preference OTL Rules Evaluation set to Yes with HR or
Payroll selected in the Approval Rules for Rules Evaluation segment of this preference.
Last Period Timecard which uses the previous time entry data. This template would most
likely be used when a worker is working on the same projects week after week.
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Dynamic Templates
Alternate Names
Using Alternate Names you can configure lists of values on a timecard layout to:
Rename the values displayed in a list of values. You may wish to change the element
name Regular_Earnings_PKW to display on the timecard as Regular Pay
Limit the display of values in list of values for a specific field on a specific timecard. This
makes it easier for users to complete their timecards since they only see the locations,
projects, tasks, and so forth that are relevant to their work.
Derive the value of a field from the value in another field. You can derive the expenditure
type from the element (hours type) that the user selects on the timecard. In this way,
expenditure type is held in the time store and can be passed to other applications, but is
not displayed on the timecard.
You associate alternate names with a person or a group of people using preferences. If the
only configuration you require is to replace the element names with element reporting names,
you do not need to define alternate name manually. Instead, as discussed in Topic 3, you can
run the Generate Flexfield and Mapping Information process for an element set to create two
alternate name definitions; one where all the alternate names are enabled and the other with
the names disabled.
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Alternate Names
Use this preference, Self-Service timecard alternate name set defined for a user, to assign
up to ten alternate names to a worker or group of workers. If you update the preference in the
middle of a timecard period, or if workers assignments change mid-period so they become
eligible for a different set of alternate names, they will see both sets of alternate names (old
and new) for that timecard period only.
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If you use any of the predefined timecard layouts, (except the Projects layout), you must
define alternate names and select them in the Timecard Alternate Names preference for the
workers who use these layouts.
Preferences
Preferences define many rules about how individuals or groups of workers use the application.
They hold rules for the Time Store and about Self Service timecards. Oracle Time & Labor
delivers predefined preferences that can not be changed or deleted. However, you can use
the predefined preferences, or if you need to define separate rules for certain locations or
organizations, you can create as many preference hierarchies as required. For example, you
can create one for the Consulting organization, another for the Seattle location, and a third for
temporary workers.
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Preferences
Eligibility Rules
You assign preferences by creating eligibility rules. As noted on the slide, Locations,
Organizations, All people and Individual people are just examples as to how you can link
eligibility rules. Because workers can be eligible for more than one hierarchy, so you must
define a precedence to each eligibility rule. Using the example discussed on the previous
slide, consultants based in Seattle are eligible for two preference hierarchies, through their
work locations and their organization. Suppose the consulting preference is a higher
precedence than the Seattle preference. The application assigns them all the preference
values listed for consulting and any other preferences values that are listed for Seattle and not
found in the consulting hierarchy. If there are preferences that are not found in either
hierarchy, the default preferences will be listed.
Additionally, you can also use the Persistent Responsibility eligibility criterion to assign
preferences to a group without requiring the assignment of a preference node to specific
people or relying on a common assignment attribute. The preferences attached to the node
linked via this criteria type are used in Post timecard submission process, namely approval
styles, application sets, Entry level process rules and retrieval rules.
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Eligibility Rules
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Summary
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Chapter 8 - Page 24
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Chapter 9
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Chapter 9 - Page 3
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Objectives
Chapter 9 - Page 4
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Configuring OTLR
This slide introduces the structures and policies you can define in order to configure the OTL
product to suit your enterprise requirements and this slide displays the main building blocks of
OTLR and how they relate to each other. As you can see the OTLR configuration involves
many different setup components and involves a lot of implementation. However, once the
policies and structures are in place and you have associated them to a worker, then the
workers time is automatically generated and no further setup is required. You will learn about
these components in the subsequent slides and topic.
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Configuring OTLR
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Holiday Calendars
Using the holiday calendar, you can define eligible observed holidays for an employee group,
and the number of hours for each holiday. You can identify if the holiday is a paid or unpaid
holiday.
For unpaid holidays, you can enter zero (0) in the hours field. Be sure to enter the correct
Observed Holiday on the calendar. For example, if Independence Day (July 4th) is a Tuesday,
but your enterprise management decides to observe it on Monday, then you enter July 5th as
the Observed Holiday.
You can enter multiple holiday calendars if the number of hours associated with a holiday
varies by employee group, or if one group of employees has different observed holidays.
Holiday calendars can also used to automatically generate a detailed line entry with the
correct number of hours for a holiday (when using the Work Schedule dynamic template).
If a worker manually enters a holiday on a timecard, the holiday calendar will validate the entry
to ensure the worker is eligible for this holiday, and will check that the number of hours
entered for the holiday is correct.
You associate the holiday calendar with the Earning policy to determine if a worker is eligible
to receive a premium for working on a holiday.
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Holiday Calendars
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Shifts
A shift is the time period during which a person is at work. Shifts use a 24-hour clock to
identify periodic work schedules, based upon start and stop times or a set number of hours. In
OTL, shifts are the base for developing work plans and rotation plans.
Off shifts define the times when employees are not working, such as weekends. Off shifts do
not have to be consecutive, such as Saturday and Sunday. Define an off shift as a shift with
either start and stop time of 00:00 or with hours equal to .00. You must define an off shift
before creating a work plan.
Optionally you can enter Early Start and Late stop times. These are particular useful for shifts
where people clock in and out. The application does not generate additional time for people
who clock in and out during these periods.
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Shifts
Work Plans
Work plans are the consolidation of shifts worked in a seven-day work week. You can create
an unlimited number of work plans to accommodate varying work schedules. Each work plan
you define can have a different starting day of the week to accommodate various pay
frequencies, as well has identifying scheduled day offs. If a worker is scheduled not to work,
you can pay a premium for working on a scheduled day off. The work plan also allows you to
identify shift differential premium overrides for working on non-scheduled shifts. Note: If you
enter an override for Shift Differential on the Work Plan, this override will eliminate the Shift
Differential Policy assigned to the employees assignment for the identified hours on this work
plan.
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Work Plans
Rotation Plans
Rotation plans link the various work plans defined together on a rotating basis. You can
associate any number of work plans to one rotation plan. You can identify scheduled dates
when a worker moves from one work plan to another. Again, when a persons work plan
varies, the rotation plan allows you to create varying work plans within one rotation plan.
Since you assign the Rotation Plan directly to an employee, you can define a single work plan,
or numerous Rotation Plans to accommodate varying work schedules. While the Rotation
Plan can have many work plans assigned, it can also have only one work plan assigned. The
Rotation Plan window allows you to define many work plans and determine the length each
work plan is in effect before changing to a different work plan. Please note, the
autogeneration of hours comes from the timekeeper running the Automatic Timecard
Generation or when a worker uses the Work Schedule dynamic template.
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Rotation Plans
Earning Group
The Earnings Group, classifies earning types, such as Regular Pay, Holiday Pay, and Jury
Duty, to determine how many of these hour types a person must work to meet the Overtime
limits defined on the Earning Policy.
For example, you define an Earning Group with Regular Pay, Holiday Pay, and Jury Duty.
Your Earning Policy states that your enterprise pays Overtime after an employee works 40
hours in a week; the 41st hour is the beginning of Overtime.
Your employee worked 30 hours of regular pay, and also has 8 hours of Holiday pay, and 8
hours of Jury Duty. With the Holiday Pay, Jury Duty, and Regular pay being in this earning
group, which is assigned to the employees earning policy, he would receive overtime for 6
hours.
You can define multiple earning groups for various groups of employees or legislative
requirements.
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Earning Group
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Summary
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Chapter 9 - Page 22
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Chapter 10
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Objectives
Chapter 10 - Page 4
Defining Policies
Policies are rules governing premium eligibility and autogeneration of time from work
schedules. Before you begin to define your policies, you should review your current
enterprises business requirements.
Because Oracle Time & Labor provides you with the flexibility of defining multiple policies
where needed, there is not much need for maintenance. However, you can monitor your
policies by running a report listing to not only validate your setup but to use as reference.
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Defining Policies
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Earning Policy
Each earning policy is a grouping of rules and a holiday calendar that is assigned to each
person. The earning policy identifies the daily/weekly base and overtime rules, the holiday
calendar, and the premium policies to use in calculating pay.
The types of earning policies you can create are:
Daily earning policy if you only pay overtime for a specified number of hours in a day.
Weekly earning policy if you only pay overtime for a specified number of hours in a week.
Special earning policy if you pay overtime for BOTH daily and weekly overtime hours
worked.
Depending upon the type of earning policy you create, you must define some required rules.
For Daily Overtime Policy, you define rules based on hours worked in a day, plus a holiday
rule.
For Weekly Overtime Policy, you can define rules based on a week, plus a holiday rule.
For Special Overtime Policy, you define rules based on a combination of a day, and/or
week, and/or a consecutive days basis. You must also create a holiday rule.
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Earning Policy
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Summary
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Chapter 10 - Page 20
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Chapter 11
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Objectives
Chapter 11 - Page 4
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Summary
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Chapter 12
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Transferring Timecards to
BEE and Oracle Projects
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Objectives
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Summary
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Chapter 13
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Objectives
Chapter 13 - Page 4
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Reports
After you define the structures and policies, you can review setups using the table and policy
listing reports.
Once you transfer timecards to BEE, you can:
Review overtaken vacation and holidays: this process lists workers who exceed their
accrued vacation or holiday time.
Review Late Clock-ins: this process lists late clock-in times by worker, and calculates total
hours the worker was late.
Once timecards have been transferred to BEE, you can:
Review overtaken vacation and holidays Process lists workers who have exceeded
accrued vacation or holiday time
Review Late Clock-ins Process lists late clock-in by worker and calculates total hours the
worker was late.
Track timecard updates to element entries. The Element Entries Adjustments report shows
the employee name and number, element, amount or hours, rate, gross adjustment, and
date worked for all adjustments for the specified payroll and date.
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Summary
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Chapter 14
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Objectives
Chapter 14 - Page 4
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Time Categories
A time category is a group of mapping components that can appear on a timecard such as
elements, projects, or tasks with one or more specific values for each component. For
example, you could define the category Regular Time containing the elements Regular Salary
and Time Entry Wages. Why would you group them together what would you do with them?
You can define time categories to:
Report time to analyze using time entry rule formulas.
Validate particular types of time (such as overtime, or hours worked on a particular
project).
Group elements together to use for approval and validation purposes.
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Time Categories
Time Categories
You can define time categories to identify what components on a timecard belong to which
recipient application, such as:
PA Task
PA Project
PA Expenditure
You can also define time categories for Oracle Payroll, Oracle HRMS and Oracle Projects.
For Entry Level Processing, use caution when defining categories with specific values. A
good method is to use field level (mapping components) to define timecard attributes and that
will initiate application validation. For example, if you define a time category with a specific
value of Project A, and a worker enters Project B on the timecard, your validation will not
begin. If you define a time category that does not include any one of the fields/entry required
by a recipient application, the application may not retrieve the time and labor data.
When defining time categories, you must select the Or/And operator. This field determines
if the mapped components are viewed as AND/OR. For example, if you define a time
category of Project or Task or Type, and use the operator of OR, then any project, or task, or
type being populated on the timecard will initiate projects validation. If you use the operator of
AND, then project and task and type must be entered for projects validation. Entry Level
Processing does not bypass application validation as known today.
Copyright Oracle, 2012. All rights reserved.
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Time Categories
Formulas
Entry Level Processing formulas control what time entry belongs to which recipient
application. Input values determine what time to associate with a recipient application.
The two input values for the entry level processing formula are:
Time Recipient
Time Category
Additionally, there are two predefined field combination formulas allowing workers to enter
mandatory fields, or mutually exclusive field further validating the time entry on the timecard.
These are:
Mandatory Timecard Fields (seeded formula)
Invalid Timecard Field Combination (Seeded formula).
Note: These two combination formulas are for general time entry rule validation and are
added to the time entry rule group and not the entry level processing rule groups.
We will discuss these formulas and their effect on Entry Level Processing later in this topic.
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Formulas
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THESE eKIT MATERIALS ARE FOR YOUR USE IN THIS CLASSROOM ONLY. COPYING eKIT MATERIALS FROM THIS COMPUTER IS STRICTLY PROHIBITED
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Summary
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Chapter 15
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Chapter 15 - Page 2
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Chapter 15 - Page 3
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Objectives
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Process Flows
When you use Change and Late Audit, the process flow differs from the standard flow. When
you make changes or late entries to a timecard and you choose Next, the Audit Information
Page will appear.
On this page you select your reason for the entry, and you can enter comments. Choose
Review to see your changes, and choose Submit to reach the Confirmation Page.
You select your process flow from the Change and Late Audit preferences. Currently, this
process flow is for self-service time entry.
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Process Flows
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Reason Codes
Oracle Time & Labor does not deliver any predefined values for change and late audit
reasons. You can define as many reasons you need, and you can enable values to display
within your list of values.
For example, you can create a change code of MGR to display a reason of Manager Request,
and a late code of SL to display a late reason of Sick Leave.
You can define reason codes for change and late entries using the Reason Code Lookups:
HXC_CHANGE_AUDIT_REASONS
- User defined reason codes for changed entries
HXC_LATE_AUDIT_REASONS
- User defined reason codes for late entries
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Reason Codes
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Using the same example, the worker has until 11:59 pm Monday to enter the hours worked, or
the entry will be late.
The application counts the quantity of hours from 12:00 midnight. To allow entries up until
noon the following day (Tuesday), you would set the Quantity of Hours to 36.
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If you set the Quantity of Hours to 24, the worker must enter the hours worked within a 24hour period.
Time Categories
You can audit specific projects by listing specific project codes in the defined time category, or
audit any project by defining a time category with no specific projects. You can define any
number of time categories to determine what fields to audit for changed and late entries.
For example, you can audit entries that have changes, or additional entries added to a specific
project or task. By defining time categories, you can monitor these types of changes. Project
and Task are not the only fields you can monitor. If you map a timecard field, you can define
this field as a time category an monitor it to see if employees change their entries, or enter
them late. You can create and monitor fields for cost codes, hour types, etc.
When defining time categories, you must select the Or/And as the operator. This field
determines if the mapped components are viewed as AND/OR. For example, if you define a
time category of Project and Task, and use the operator of OR, then if either the Project OR
Task is entered late or changed this will activate the CLA rules. If you use the operator of
AND, then both must be changed or entered late.
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Time Categories
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Preferences
Oracle Time & Labor includes some default Change and Late Audit preferences, that you
cannot change or delete. The predefined Change and Late Audit (CLA) Preference node
includes:
Timecard Delete Allowed: Predefined values is NO
Self-Service Time Review and Confirmation Layout Pages For a Worker: Projects is
predefined timecard layout
Self-Service Flow: Controls the page flow in self-service. Predefined as Audit
Time Store Audit Requirements: Determines your time entry rule group
If you want all employees in all organizations to have the same rules, you can use the default
preferences, or create a new hierarchy containing the preferences for which you want to
specify a different value. These are the names of the preferences and not the delivered
nodes. Once you select your Time Store Audit Requirements, you do not have the option to
select Yes, for Timecard Delete Allowed. Once you have defined your preferences, you
assign them to people by creating eligibility rules.
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Preferences
Putting Change and Late Audit Rules Together for Timecard Entry
You define all the pieces of the puzzle for your Change and Late Audit rules. By defining
preferences, and linking your preferences to a person or a group of people using the eligibility
criteria, the last piece of the puzzle is entering a timecard for change and late audit.
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Putting Change and Late Audit Rules Together for Timecard Entry
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Answers: 3
Quiz
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Answers: 2
Quiz
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Summary
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Chapter 16
Timekeeper
Chapter 16 - Page 1
Timekeeper
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Timekeeper
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Timekeeper
Timekeeper
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Objectives
Timekeeper
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Features of Timekeeper
Timekeeper is a set of features in Oracle Time & Labor that allows you to enter and maintain
timecard information for multiple workers in a single session. Timekeepers can quickly enter
time and labor data in the Timekeeper entry window. The Timekeeper feature provides you
with a heads down entry approach, and allows you to enter time from other time collecting
devices such as paper based systems, time clocks, internet self-service time, and voice
response systems. You can also make changes or additions to many workers timecards at
once, using the Mass Edit window.
Timekeeper
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Features of Timekeeper
Timekeeper
A timekeeper is a person you designate to enter and maintain timecards for other people
using the professional user interface (PUI). You typically use the timekeeper for a large group
of workers.
The main timekeeper features include:
Entering time and labor data quickly (heads-down approach)
Entering time from other time collecting devices such as paper-based systems, time
clocks, internet self-service time, and voice response systems
Entering changes or additions to many timecards at once (mass edit)
Submitting timecards for approval
Timekeeper
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Timekeeper
Timekeeper
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Timekeeper
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Super Timekeeper
A Super Timekeeper operates at a higher-level than a timekeeper, and has access to all
groups in the business group security level. A Super Timekeeper:
Has access to all groups that have been defined within the business group
Can enter time for all employees within the business group
Create groups and assign them to other timekeepers
Perform all timekeeper functions across all groups in a business group
Oracle Time & Labor delivers a responsibility for Super Timekeeper:
Responsibility = OTL Super Timekeeper (HXC_SUPER_TK)
Profile = OTL:Allow Change Group Time
Value for Profile = Yes
The profile option OTL:Allow Change Group Timekeeper should always be attached to a useror responsibility-level and should not be set to a site level. If you set the profile to Yes, then
the user is a Super Timekeeper.
Timekeeper
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Super Timekeeper
Regular Timekeeper
Regular timekeepers are people who enter time for other workers. Regular timekeepers can:
Define Timekeeper Groups
Find timecards based on given criteria
Enter time for others
Correct errors
Perform Mass Edits for his entire group or groups
Oracle Time & Labor delivers a responsibility for Regular Timekeeper:
Responsibility = OTL Timekeeper (HXC_TIMEKEEPER)
Profile = OTL:Allow Change Group Time
Value for Profile = No
The profile option OTL:Allow Change Group Timekeeper should always be attached to a useror responsibility-level and should not be set to a site level. If the value is set to No, then the
user is a regular timekeeper.
Timekeeper
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Regular Timekeeper
Limited Timekeeper
Limited timekeepers are people who enter time for other workers, but can no define
timekeeper groups for themselves. However, limited timekeepers can:
Find timecards based on a given criteria
Enter time for others
Correct errors
Perform Mass Edits for their entire group or groups
Oracle Time & Labor delivers a responsibility for Limited Timekeeper:
Responsibility = OTL Timekeeper (HXC_TK_ENTRY)
Profile = OTL:Allow Change Group Time
Value for Profile = No
The profile option OTL:Allow Change Group Timekeeper should always be attached to a useror responsibility-level and should not be set to a site level. If the value is set to No, then the
user is a limited (regular) timekeeper, and does not have access to define reporting groups.
Timekeeper
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Limited Timekeeper
Authorized Delegate
The authorized delegate has the ability to create, update, and delete timecards for a group of
designated workers using a self-service interface. The authorized delegate can enter time for
the worker according to the worker's preferences. For example, depending on the worker's
preferences, the authorized delegate can enter time offline using the disconnected time-entry
feature and manage time using templates. You typically use the authorized delegate to enter
timecards for workers who do not have access to self-service timecards, or who work
remotely.
For information on how to set up Authorized Delegate, refer to the Oracle Time and Labor
Implementation and User Guide.
Timekeeper
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Authorized Delegate
Timekeeper
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Timekeeper
Chapter 16 - Page 14
Setting up Timekeeper
Setting up Timekeeper is a series of tasks, as listed above. A system administrator must
perform some tasks; the Timekeeper can perform others.
Oracle Time and Labor includes default Timekeeper preferences with predefined values.
These cannot be changed or deleted. The predefined Timekeeper Preference node includes:
Timekeeper Entry Display Options
- Determines the items to display on the timekeeper page. You can choose to display,
In/Out Time Entries, Person Name, Person Number, Attribute Item Name for Detail
Information, and Descriptive Flexfields to display. Predefined values are; No, Yes,
No, none, and none respectively
Timekeeper Timecard Layout
- Determines which columns to display on the Timekeeper Timecard Layout
Predefined values are; none
Timekeeper
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Setting up Timekeeper
Timekeeper
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Timekeeper Groups
A Timekeeper is responsible for entering or updating timecards for a group of people; a
Timekeeper Group contains the workers for whom the Timekeeper is responsible. Using the
Timekeeper Group window, you select workers and put them into a Timekeeper Group. You
can choose to select all workers within an organization, or assignment set. By using these
options, you will not have to choose workers individually. However, if you only wish to select
one or two employees, you can select them individually. This allows you to process time for
these workers as one group rather than as individuals. You can choose to add or delete
specific workers from the chosen criteria, and place them within another group.
When you create a Timekeeper Group, it becomes available in the Timekeeper Entry window.
The following information is available when you view defined Timekeeper Groups:
Employee Name
Employee Number
The timecard period as of the current date
Timekeeper
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Timekeeper Groups
Timekeeper Entry
Now that you have determined who will be a Super Timekeeper and who are timekeepers,
and defined timekeeper groups, you are ready to enter time as all three different types of
Timekeeper.
Timekeeper
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Timekeeper Entry
Timekeeper
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Timekeeper
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Answers: 2
Quiz
Timekeeper
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Answers: 2
Quiz
Timekeeper
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Summary
Timekeeper
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Timekeeper
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Chapter 17
Chapter 17 - Page 1
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Chapter 17 - Page 2
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Chapter 17 - Page 3
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Objectives
Chapter 17 - Page 4
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Supervisor Hierarchy
The supervisor hierarchy allows you to select workers within your hierarchy. Managers can
view people in their hierarchy using the Time Entry: People in Hierarchy page. Access to
other workers is determined by the security profile.
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Supervisor Hierarchy
Search Options
Advance search criteria is available in addition to First Name, Last Name, and Person Type.
These are:
Employee Number
Start Date
Assignment Category
Social Security Number
Once search data is returned, you can select individual workers to add to My List.
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Search Options
My List Features
My List allows you to:
Add new workers, using the Person Search Page
Remove workers from your list
Select a worker to process
View employee details.
Workers on My List are in addition to the workers displayed on the Hierarchy page.
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My List Features
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Answers: 2
Quiz
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Answers: 4
Quiz
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Summary
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Chapter 18
Chapter 18 - Page 1
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Chapter 18 - Page 2
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Objectives
Chapter 18 - Page 4
Archiving
Archiving timecards you no longer require or access enables you to manage your OTL
application effectively by releasing disk storage space, which could potentially improve OTLs
performance.
OTL provides you with archive processes that enable you to identify, validate, and move
timecard data to backup tables in OTL. When you archive a timecard, its detail is moved
automatically to archive tables, but summary information remains accessible in windows that
display summary information and in reports. In this way, users can remain confident that their
timecards exist, even if they cannot view or update timecard details.
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Archiving
Archiving Processes
1. To begin the process of archiving you choose the data you want to archive using a range
of dates. For example, to archive the data for January 2009, enter the date range 01-Jan2009 to 31-Jan-2009. Oracle recommends that you archive timecards for small date
ranges, such as a month, because you may need to restore the archived data for audit
purposes or legal reasons.
2. You then run your data set through a series of archive processes to validate the status of
each timecard. It is important that you do not archive timecards that are still in use.
3. You run the archive process to move the timecards to archive tables.
4. The archive process releases disk storage space in your application (depending on how
many timecards you archive).
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Archiving Processes
Restoring Timecards
If you need to access any of the timecards you archived, then you can use a restore process
to move the archived timecards from the archive tables back into the OTL application. You
can only restore timecards for the same periods of time for which you archive them.
(Therefore, archiving for short periods of time enables you to restore archived timecards
easily.) For example, if an ex-employee queries the time they worked in January 2009, and
you archived timecards for January 2009, then you can restore timecards for this month. If you
archive timecards for long periods of time, such as the year 2009, then you must restore
timecards for the year 2009 to access a single timecard from January.
For information on archiving and restoring timecards, refer to the Archiving and Restoring
Timecards topic in the Oracle Time and Labor Implementation and User Guide.
Set Up Timecard Archiving
If your enterprise wants to archive timecard data, then you must complete steps related to
setting up Timecard Archiving. You must set up the OTL Advanced Process Administrator
responsibility with the appropriate security for archiving data. You must also define profile
options related to timecard data archiving.
Refer to the Implementation section in the Oracle Time and Labor Implementation and User
Guide.
Copyright Oracle, 2012. All rights reserved.
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Restoring Timecards
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Summary
Chapter 18 - Page 8