Final Project: Phase One Report

Group B
Group Leader: Jeff Holbrook
Group Leader Assistant: Robert Montgomery
IET 320
Dr. Yuqui You
4/5/15

Problem Statement:
ADUC is near six decades old. Though it was renovated to some extent in 2005, the
modifications were mostly superficial and did not touch upon the HVAC and Wiring. As the hub
of student activity, it is outdated in many ways and is in need of renovation. Further, as part of
the presidents Master Plan, the campus as a whole is being improved to ensure quality of student
life.
Information:
The information for this project was gathered by having two interviews with Mr. Terry
White and Mr. Richard Linio. When interviewing with them, they offered a submittal of Phase A
of the ADUC renovation project. This submittal contained various valuable information for this
project. It contained the schedule, budget, statements on the project from President Wayne
Andrews and various team members, objectives, and many more shards of information. Possibly
the greatest information that it held was the different designs and floorplans of the completed
building. Within these designs were multiple layouts for different situations. These alternate
analyses are very important to this project because they prepared the contractors and designers
for any possible situation that may arise such as weather or possibly cuts in budgets. The
schedule for this project puts its completion date at February 2018. Phases A through C will last
until December of 2015 when the bid for the project will be presented and Phase D, construction,
will commence. The budget for the project after contingency costs is $49 million with a general
construction cost of $38 million.

Constraints:
As with any project such as this, there are a number of factors that might cause delays. As this
semester aptly proved, the weather in Kentucky can shift between extremes. For a project thats
scheduled to last two years, everything from rain to snow might impede progress, perhaps for
weeks at a time.
Added to that, renovating an older building such as ADUC could entail a number of unforeseen
costs. Once the projects gets to the point that construction starts, investigation of the building and
its foundations could reveal many sources of concern that werent obvious from the outside.
Despite a budget of nearly fifty million dollars, theres a risk of unknown factors draining
resources and forcing those responsible to cut down the projects scope.
Further, the simple fact that ADUC is such a central part of the campus could cause issues. On
one hand, they would like to avoid interfering with student life, but having thousands of students
flow through the building every day may increase the costs of construction. The dining facilities
within the campus itself are an especially important factor, being the only real eateries on that
side of campus. Currently, they are working on alternatives, such as making use of the new
dining commons thats scheduled for completion in 2016, but its an important factor to plan
around.
Building off of that is the matter of other projects. Due to the presidents Master Plan, a great
number of different projects are currently underor are scheduled to being over the course of
ADUCs renovationconstruction. At present, work on the parking garage and the new residence
hall are scheduled to be completed in 2016, with other projects taking their places almost as soon
as their done, so the juggling of multiple major projects is a serious concern for those in charge.

Stakeholder Analysis:
Stakeholder

Students

Faculty

Importance

Concerns/ Negative
Impacts

- Student ideas will

be taken into
consideration.
- Main users of the
facility.

They are the

secondary user
of the facility.
- Faculty input
ranks higher
than students.
-They know what
they need to better
serve their hungry
customers

Student voice,
have the most
power to fight for
what the students
want
A significant
source of income
for the university

-Their office is
located inside
ADUC

-They seek to improve

student life with the
expansion

-Provide funding
through their
donations

-They like to see the

university grow and succeed

-They will lose funds for

projects

Responsible for
designing the
addition
Works with the
university to
design exactly
what they want

-They are in charge

of renovating
ADUC

-The engineering firm will

be a resume builder for their
organization

-If they fail, they will lose

business and money

Performs the
construction and
coordinates all
sub-contractors

-They are over all

of the workers and
subcontractors
involved in the
project

-They gain experience from

the project as well as more
business from the university

-If they fail to complete

the project within
guidelines and on time,
they will lose business
and money.

SGA
(Student
Government
Association)

Alumni

Engineering
Firms

General
Contractor

Interests/ Positive Impacts

- Give input and

suggestions about
what needs to be
changed.

Food service

Influence and
Power

Receive and relay

input from the
students.
Give input for the
project.
Primary employee
using facility.
Supplying
students with
satisfactory
service

Better reviews for the

Universitys Food
services.
More student
applications.
Better reviews from
teacher to future
employee applicants.

Better satisfaction with

food services.
-Looking to help better serve
the university with improved
facilities

Being unsatisfied
with the food
services.
- Withdrawing from
the university to
apply elsewhere.
- Being unsatisfied
with
accommodations at
the university can
lead to Faculty being
unhappy or leaving.
-After renovations, still
not having adequate
resources
-Not having enough room
with the new renovations
-Students not being
satisfied with food
choices
-The renovation might
not affect their offices
and they would like new
offices.

Alternative Analysis:
There were multiple analyses that were put forth in the design stage, or Phase A, of the
ADUC renovations. They were called studies. There was Studies A through D. After each
meeting, there were more designs added to the studies and eventually the group that made the
decisions, picked which study best suited the needs of the students, parents, and faculty. Study A
was a very general study that still had a lot of unexcavated space but showed various loading
docks on the first floor. On the second floor, Study A showed an idea of a sports pub and various
retail dining facilities. Then the third floor would hold a ballroom and a theater in the expansion
with little change to the original area. Study B showed the theater on the first floor with an
admissions office and a coffee shop. The second floor showed a new student life section and
along with the sports pub on the North corner with the retail food beside of it. The third floor of
Study B showed no changes to the original building but the expansion has a ballroom and sun
garden. Study C had the ballroom and theater on the first floor with an admissions office and
coffee shop as well. The second floor has a student life area and retail food outlets including the
sports pub. The third floor of had nothing added to the expansion and just included a roof and an
opening to the lower floors. Study D has an auditorium in the North corner and a loading dock to
the left of it. The admissions office is on the East corner with a dining service next to it. There is
also a courtyard and coffee shop on the first floor. The second floor of Study D is dedicated to
food services, coffee shops and student life. There is no plan for the third floor of Study D. In the
end, the first two floors of Study D and the third floor of Study B was chosen as the final plan for
the project. However, the other plans are still open as options.

Project Objectives:
The primary objective of the project is to complete the construction and renovation of
ADUC by February 28, 2018, under the decided budget of forty-nine million dollars. Preferably,
the construction of the building itself should not cost more than thirty-nine million dollars, using
half of the remaining ten million for soft costs and auxiliaries and the remaining five million as a
contingency.
Conclusion:
In conclusion, this phase of the project was fairly simple and went very smoothly. The
work did not involve any graphs or calculations. There were two meetings that provided
information to last us through all three of the phases of the project. Richard Linio and Terry
White provided very quality information to everyone that attended the meetings. They provided a
submittal which held just about everything that this project demands. Information was shared
very easily through Blackboard and by email and text. There were subgroups formed to help
convey information in a timely and efficient manner.