ates site efor B Ol 3 Bank of India ™ Fror To: The Assistant General Manager The Zonal Manager NBG(WEST-II) Pune Zone Vigilance Unit General Operations Dept Pune Ref No: VIG (West-l)/15-16/212 Date: 15.01.2016 (PRIVATE AND CONFIDENTIAL) Vigilance Inspection of NASIK MAIN branch (Pune Zone] Irreqularities observed. RBIA RATING: LOW/IINCREASING Vigilance inspection of :he captioned branch was carried out on 19.01.2016 by our Chief Manager Mr. T. P. Pasupathi and observed the following irregularities during inspection. We request you to get thes? irregularities rectified and confirm compliance of the same. 1, 10. "1 12, 13, 14, 15. 16. No record of scrutiny of Staff accounts at periodical intervals, by the Branch Manager, is, available. Monthly test check not carried out. Register not maintained Day End Reports are not generated/printed/checked on day to day basis, Inter Sol transactions report is not printed and scrutinized on daily basis. Rotation of duties register not made available for verification Voucher lot not signed by the Daftary No record is available to ensure that Cffice accounts are reconciled/scrutnised by the ‘competent authority on fortnightly basis. Though no Gold coins are held by the branch, there appears balance of Rs. 8,800.00(-) in the GLB. Movement register of sensitive stationery not maintained by the branch. Computer generated receipts not issued to cutomers depositing cash. Letter of thanks are not sent to ALL new customers as per Circular Letter No, 2012-13\76 dt 02.07.2012. Dormant account cards are not segregated and kept under dual control. Cross checking of high value instruments with corresponding branch is not done by the branch, End use of funds to be ensured by conducting Post Sanction inspection. Mortgages to be registered with CERSAI within the stipulated time frame. Preventive Vigilance Committee meeting not held regulary. ~~17. During inspection, various other irregularities were observed which are enumerated below: a) Following Office accounts to be reconciled which are long outstanding: 08030sundep021 Rs. 73,448.00 08030sundep025 Rs. 18,104.35 08030sundep009 Rs. 1,28,613.00 08030suncr099 Rs, 27,69,336.72 08030suncr007 Rs. 7,15,904.00 08030gensus099 Rs. 2,300.00 b) Following discrepancies observed in S/B and C/D account opening forms: ‘SB account No. 1161/382-Customer signature not verified, account opening form not approved, “verified with original” stamp not affixed on the Xerox copies of the KYC documents, non applicable operational instructions not deleted, 1011/18714, 15748- Xerox copies of KYC documents not verified with original, customer signature not verified, non applicable operational instructions not deleted. 1011/18701,15722, 15723, 15724, 15735, 15749- non applicable operational instructions not deleted CD account No. 2011/330- Xerox copies of KYC documents not verified, non applicable operational instructions not deleted. 2011/333- Proprietorship letter not obtained 2011/334- Customer signature not verified, non applicable operational instructions not deleted, Bill Form/ Proprietorship letter not obtained, Xerox copies of KYC documents not verified with original 2011/335- Bill form not obtained, non applicable operational instructions not deleted. ¢) Following discrepancies observed in advances portfolio: 7231/33, 3011/72 and 74- Post sanction inspection report not on record. 7511/131 and 132- CBD 23 of guarantor/borrower not verified, CERSAI not done, documents not checked, insurance policy not on record, post sanction inspection report not on record. 2711/25 and 6111/415- document not checked. d) Vouchers: Few payment/transfer vouchers of 05.01.2016 and 08.01.2016 are not cancelled/second cancellation not dane/signature not verified, —sstt. General Manager be CC: The Ger cee NBG0WVest I!) Pure,