Bernhard Schulte Shipmanagement

QHSE Manual - Table of Contents

Document No. 5871

Approved by

LPSQ Director

Effective Date

26-MAR-2010

Revision

Page 1 of 3
Site

ALL

TABLE OF CONTENTS

SECTION 1 SCOPE AND FIELD OF APPLICATION

1.1
Definitions
SECTION 2
2.1
2.2
2.3
2.4
2.5
2.6
2.7

COMPANY POLICIES
Mission and Vision Statement
Business Policy (Financial / Ethics)
Shipboard & Shore-side Occupational Health, Safety and Environmental Policy
Quality Policy
Shipboard Drug & Alcohol Policy
Speaking Up Policy
Company Security Policy

SECTION 3
3.1
3.2
3.3

QHSE MANAGEMENT SYSTEMS

QHSE System Processes
Interaction and Application of the Processes
Management System Documentation
3.3.1 Control of Documents
3.3.2 Control of Records

SECTION 4
4.1
4.2
4.3
4.4

PLANNING
Business Plan
Quality, Health, Safety and Environmental Objectives and Targets
Management Commitment
Environmental Aspects
4.4.1 Resource Conservation
4.4.2 Pollution by liquid substances
4.4.3 Sewage
4.4.4 Carriage of dangerous goods in bulk or packaged form
4.4.5 Garbage
4.4.6 Ballast water (including transfer of micro-organisms)
4.4.7 Emissions to atmosphere
4.4.7.1 Cargo Vapours
4.4.7.2 Engine Exhaust Emissions
4.4.7.3 Halons & CFCs
4.4.7.4 Noise Pollution
4.4.8 Anti-fouling paint
Hazard Identification, Risk Assessment and Risk Control
4.5.1 Management of Change
Legal and Other Requirements
Customer Focus and Customer related process
4.7.1 General

4.5
4.6
4.7

Bernhard Schulte Shipmanagement

QHSE Manual - Table of Contents
Document No. 5871

Approved by

LPSQ Director

Effective Date

26-MAR-2010

Revision

Page 2 of 3
Site

4.7.2
4.7.3
4.7.4

ALL

Determination and review of the Requirements Related to Management of Ships

Customers Records
Customer Communication

SECTION 5 RESPONSIBILITY, AUTHORITY AND COMMUNICATION

5.1
Designated Person(s) Ashore/Quality Management Representative/ Environmental
Management Representative(s)/OH&S Management Representative
5.2
Masters Responsibility and Authority
5.3
Organizational Control
5.4
BSM Group Shore Organization Chart
SECTION 6 RESOUCES, PERSONNEL, MAINTENANCE AND EMERGENCY
MANGEMENT
6.1
Resource Management
6.1.1 Infrastructure
6.1.2 Personnel
6.1.2.1 Shore based staff
6.1.2.1.1
Selection, recruitment and promotion
6.1.2.2 Ships Staff
6.1.2.2.1
Selection, recruitment & promotion
6.1.2.2.2
Ship Masters
6.1.2.2.3
Crew Welfare
6.2
Competence, Training and Awareness
6.2.1 General
6.2.2 Shore Seminars
6.2.3 Management System Awareness Training
6.2.3.1 Appraisals and Continual Professional Development
6.2.3.1.1
Ship Staff
6.2.3.1.2
Shore staff
6.2.4 Safety and Familiarization Training
6.3
Communication
6.4
Operational Control
6.4.1 Security
6.4.1.1 Onboard Ships
6.4.2 Sea worthiness and Navigational Safety
6.4.3 Cargo & Ballast Operations
6.4.4 Mooring and Winch Brakes
6.5
Purchasing
6.5.1 Evaluation of Suppliers
6.5.2 Purchasing Information
6.5.3 Verification of Purchased Materials or Service
6.6
Customers Property
6.7
Preservation of Product (Service)
6.8
Identification and Traceability
6.9
Maintenance of the Ship and Equipment

Bernhard Schulte Shipmanagement

QHSE Manual - Table of Contents
Document No. 5871

Approved by

LPSQ Director

Effective Date

26-MAR-2010

Revision

Page 3 of 3
Site

6.10

6.11

ALL

6.9.1 Planned Maintenance Systems

6.9.2 Critical Equipment & Technical Systems
6.9.3 Drydocking and afloat repairs
Emergency Preparedness and Response
6.10.1 General
6.10.2 Contingency Plans
6.10.3 Drills and Exercises
Control of Monitoring and Measuring Devices (MMDs)
6.11.1 Control of Monitoring and Measuring for Shipmanagement Services

SECTION 7 MONITORING AND MEASUREMENT

7.1
Monitoring and Measurement
7.1.1 Customer Satisfaction
7.1.2 Monitoring and Measurement of Service Characteristics
7.1.3 Monitoring and Measurement of Process
7.1.04 Inspection and Test Records
7.2
Nonconformity, Corrective Action and Preventive Action
7.2.1 Non-conformance / Control of Non-conforming Product /Service
7.2.2 Accident and Incident Reporting & Investigation (Root Cause Analysis)
7.2.2.1 Reporting of Incidents & Accidents
7.2.2.2 Investigating Incidents & Accidents
7.2.2.3 Training of Investigators
7.2.2.4 Sharing lessons learned
7.3
Analysis of Measurements and Improvement
7.3.1 Analysis of Audit Reports
7.3.2 Analysis of Vessel Inspection Results
7.4
Internal Audit
SECTION 8
8.1
8.2
8.3
8.4
8.5
8.6
8.7

MANAGEMENT REVIEW
General
Monthly Review Meetings
Quarterly Review Meetings
Yearly Review Meetings
Input to Meetings
Outputs and Actions
Distribution of Minutes

APPENDICES
Manual References to the codes (ISM) / standards (ISO 9001-2008, ISO 14001-2004 and
OHSAS 18001-2007) / TMSA