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PSM REPORT

GUIDELINES
FOR FTK

TABLE OF CONTENT

1. REPORT CONTENT

1.1

Hard Bound Face and Spine

1.2

Title Page

1.3

Borang Pengesahan Status Laporan PSM

1.4

Declaration

1.5

Approval

1.6

Abstract

1.7

Dedication & Acknowledgement

1.8

Table of Content

1.9

Lists of Tables and Figures (Illustrations / Photographs)

1.10

Lists of Abbreviations, Symbols and Specialized Nomenclature

1.11

Main Text of the Report

2. REPORT WRITTING FORMAT

2.1

Language

2.2

Font

2.3

Title and Subtitle

2.4

Numbering

2.5

Line / Body Text Spacing

2.6

Tables, Figures and Captions

2.7

Margins

2.8

Pagination and Page Sequence

2.9

Printing Paper

2.10

Citation

2.11

Additional Examples of Citation

2.12

References

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PSM REPORT FORMATTING GUIDE

1.0

REPORT CONTENT

This document is expected to guide the final year student in preparing his/her final year project
(PSM) report.

1.1

Hard Bound Face and Spine


The colour of the hard bound report face (cover) must be COLOR (colour code:
AC2682). Refer to Appendix A1 and Appendix B1 for details.

1.2

Title Page
The title page is put inside the report with UTeM logo. See Appendix C1 for the
format of the title page.

1.3

Borang Pengesahan Status Laporan PSM


See Appendix D1 and Appendix E1.

1.4

Declaration
See Appendix F1.

1.5

Approval
See Appendix G1 and Appendix H1.

1.6

Abstract
The abstract should be written in Malay in one paragraph within a page with its
translation in English on another page. See Appendix I1 and Appendix J1.

PSM REPORT FORMATTING GUIDE

1.7

Dedication & Acknowledgement


If Dedication page is necessary, you can include it Appendix K1. But, report must
include a brief statement of thanks in recognition of special assistance (including
financial) and guidance given by individuals, institutions or government bodies using
Appendix L1

1.8

Table of Content
See Appendix M1.

1.9

Lists of Tables and Figures (Illustrations / Photographs)


These lists consist of the exact titles (including numbering) of all tables and figures
that appear in the report. See Appendix N1 and Appendix O1.

1.10

List of Abbreviations, Symbols and Nomenclature


This list is non-compulsory, depending on the subject of the report. All scientific
symbols and Nomenclature should follow the standard of SI-system. All symbols or
abbreviations, notations or terminology found in the text should be listed on this page.
They are listed in the alphabetical order. See Appendix P1.

1.11

Main Text of the Report


The main body of the report is usually arranged into consecutively numbered chapters
or sections. The internal organization of the report is the responsibility of the student
in consultation with the Supervisor(s). The report will often include the following
chapters, but students need to consult their respective supervisors as the contents of the
report will differ based on the majoring/nature of the project. Please refer table below
or the detailed section.

PSM REPORT FORMATTING GUIDE

2.0

Report Writing Format

This Report Format section contains the guideline for the entire report writing including
the font type, texts, paragraph and figures including the illustrations in the appendices.

2.1

Language
The report must be written in UK English. The language used should be
simple and direct to the subject.

2.2

Font
Refer to Appendix R1-V1 for the details.
a) Appendix R1 Chapter 1
b) Appendix S1 Chapter 2
c) Appendix T1 Chapter 3
d) Appendix U1 Chapter 4
e) Appendix V1 Chapter 5

2.3

Title and Subtitle


All titles and subtitles must be clearly numbered and bold. The chapters are
numbered numerically, i.e. Chapter 1, Chapter 2, Chapter 3, and so on. The
Subtitles should be indented and arranged in a structured manner not more than
four levels as follow:

1.1

Second level (Title of the subtopic) level 1

1.1.1

Third level (Title of the sub-subtopic) level 2

1.1.1.1

Fourth level (Title of the sub-sub-subtopic) level 3

Sub-topics beyond level three are not allowed. Hence, should be labeled using
alphabets and Romans. Refer to section 2.4 below for details.

2.4

Numbering
An example of numbering is shown in Appendix R1-V1.

Note:
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PSM REPORT FORMATTING GUIDE


(a) Numbering using alphabet (a, b, c, ) is only allowed after sub-sub-sub-title.
(b) Numbering using Roman style (i, ii, iii, .) is only allowed after the alphabets
have been used.
Example:1.1.1.1

......

(a) ......
(i)

......

(ii)

(b)

2.5

Line / Body Text Spacing


Use JUSTIFY alignment with 1.5 spacing for the entire body text throughout the
report. The gap between the subtitles to text should be closer as compared to the
distance from text end of the previous subtitle to the current subtitle. Please refer
to Appendix R1-V1. For the body text, hit the enter key twice before stating
the following new paragraph. The introductory text for each chapter should be in
one paragraph without heading. There should be no indent for each paragraph.

2.6

Tables, Figures and Captions


Use CENTRE alignment with SINGLE SPACING for legends, captions of figures
and tables with Times New Roman font, size 12. The captions for tables should be
on top and at the bottom for the figures to the width of the entire margin and
prevent more than a line caption (set it justified if it exceeds more than a line
refer Figure 2.1). The source of the table / figure is to be included in the caption.
The caption should be very little spaced from the table and figure. The full word
of Figure and Table need to be typed at the beginning of the caption. The figures
and tables are to be placed horizontally centre of the page and no text is allowed
on their left and right sides. Sample of caption for table and figure in Figure 2.1

PSM REPORT FORMATTING GUIDE

Table 4.7: Ppk results for Potential Failure Modes for A1, B1 and C1
Potential
Failure
Mode

A1

B1
C1

Critical
Dimension
for
Improvement
lot
22-24 mm

Subgroup

100

300

0.87

Appendix
H

31.0 31.3
mm
19.0 20.0mm

100

300

0.61

100

300

0.53

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Appendix
I
Appendix
J

Ppk

sample

Occ.

Reference

Ranking
(New)

Figure 4.11: Scatter plot of Base Dimension (BD) against Riveting Height (RH)

Figure 2.1: Legends for table and figure: Times New Roman font, size 12

PSM REPORT FORMATTING GUIDE

2.7

Margins
Please refer to Appendix R1-V1.

2.8

Pagination and page sequence


The preliminary pages should carry page numbers in lower case Roman numerals
(i, ii, iii, etc.) followed by the Arabic page number 1, 2, etc. which only begin on
the first page of Chapter 1. Pages should be numbered consecutively throughout
the report, including pages of figures and tables.
Table 2.1: Arrangement of preliminary pages for PSM report.
Subject

Status

Page Number

Title Page

Compulsory

without page number

Borang Pengesahan Status PSM

Compulsory

without page number

Surat Laporan Sulit / Terhad

(Conditional)

without page number

Declaration

Compulsory

without page number

Approval Form for ONE SUPERVISOR

Compulsory

without page number

Abstract

Compulsory

Abstrak

Compulsory

ii

Acknowledgement, Dedication page

Optional

Roman numeric (if any)

Table of Content

Compulsory

Roman numeric

List of Tables

Compulsory

Roman numeric

List of Figures

Compulsory

Roman numeric

List of Abbreviations, Symbols & Nomenclature

Compulsory

Roman numeric

References

Compulsory

Arabic numeric

Note:
[The item c] is only to be attached if the report is classified as Sulit / Terhad in
Borang Pengesahan Status PSM.
[The item e or f] only one of the forms to be attached based on number of
supervisor(s) guiding the PSM.

PSM REPORT FORMATTING GUIDE


Page numbers should be at the bottom right of the page (even for landscape page
layout) and the page numbers should appear by themselves and are not to be
enclosed in parentheses, hyphens, etc.

Each appendix should be identified in sequence separately in alphabetical order


(Appendix A, Appendix B, etc.). Do not provide page number for the appendices
and they should be placed at the end part of report.

PSM REPORT FORMATTING GUIDE

2.9

Printing Paper
(a) PLAIN white A4 (210mm x 297mm)
(b) Good-quality with at least 80 gsm.
(c) Photographic illustration must be printed in good quality and high-resolution mode.

2.10 Citation
UTeM follows the Harvard System for literature citation style. This style must be used
consistently throughout the report. Citations are made by providing the author's surname
and their (published year) in bracket.

In the text, the year of publication appears within parentheses after the author's surname if
the latter forms as part of a sentence. Examples are as follows:-

(a) If the name of an author is written as part of a sentence, the year published should be
written in parentheses, for example: Masterson (1985) classifies robots into two main
categories that are servos and non-servo robots.

(b) If there are two authors to be cited as a part of a sentence, use for example: Azis and
Harrison (1987) classify robots into two main categories that are servos and non-servo robots.

(c) For more than two authors for a cited reference, use et al. after the name of the first author,
for example: Chandra et al. (1986) classify robots into two main categories that are servos
and non-servo robots.

(d) If several papers by the same author from the same year to be cited, the letters a, b, c,
etc. should be added after the year of publication; for example Chazdon and Ibrahim
(1988a).

PSM REPORT FORMATTING GUIDE


(e) Citations of anonymous / unpublished articles should be avoided.
(f) Citation for official publications of international bodies/agencies should be
written as WHO (1984)

(g) Citation for materials from website:


Robots are classified into two main categories that are servos and non-servo robots as
viewed in Robot Magazine website at
<http://www.botmag.com/articles/issue22.shtml>

Or

Robots are classified into two main categories that are servos and non-servo robots
(Robot Magazine 2009)

(h) The publications should be cited in chronological order from earlier to recent
years, so that, the development of the related work can be tracked down.

2.11 Additional Example of Citation

PSM REPORT FORMATTING GUIDE

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PSM REPORT FORMATTING GUIDE

2.12 References
Cited articles should be listed in REFERENCES section/page in alphabetical
order of the principal author. See Appendix W1.

This after section shows how to write the references at the end of the report. The
following bibliographic style is to be followed:

2.12.1 Journal
The authors last name, comma, followed by initials then followed by the year of
publication (in brackets) and full stop (dot). full title of the work in inverted
commas and dot. Journal Name in italic and dot. volume, article number and page
number. The entire bibliography has to be title case except for vol., no. pp.
Sample is shown below.
Kalotas, T.M. and Lee, A.R. (1990). A Simple Device to Illustrate Angular
Momentum Conservation and Instability. American Journal of Physics. vol. 5,
no. 2, pp. 80 81.

2.12.2 Book
The authors name, year in bracket. Title in inverted comma and dot. Published
place: Publisher, page number. Sample is shown below.
Bloggs, J. (2004). Having Fun with Harvard Referencing. London: Nosuch
Press, pp. 21-25.
2.12.3 Patent
Inventors name, year in bracket. Title in inverted comma and dot. Patent
number- italic. Sample is shown below.

Gammack and David, P. (2004). Apparatus for Separating Particles from Fluid
Flow. U. S. Pat. 6,835,222.
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PSM REPORT FORMATTING GUIDE

2.12.4 Conference Paper


Author of paper (Year of publication). Title of Paper. Title of Conference, date
and place in bracket, page number. Sample is shown below.

Singh, K. (2007). Artificial Intelligence Modeling of Kerf Edge Quality in Laser


Machining

by

Adaptive

Neuro-Fuzzy

Inference

System.

International

Conference on Intelligent & Advanced Systems - ICIAS2007 (25-28 November


2007 Kuala Lumpur Convention Centre), pp. 87-92.

2.12.5 Research / Final Year Project


Author (Year of submission). Title of Thesis. Degree statement, Degreeawarding body. Sample is shown below.

Hounsome, I. W. (2001). Factors Affecting the Design and Performance of


Flexible Ducts in Trench Reinstatements. Unpublished Ph.D. Thesis, Napier
University.

2.12.6 Website
Author (Year of publication). Title of Book. Name of e-book supplier [Online].
Available at: URL (Date accessed).

Krug, B and White, S. E. (2004). EBay Secrets: How to Create Internet Auction
Listings that Make 30% More Money While Selling Every Item You List.
Amazon [Online]. Available at: http://www.amazon.com/exec/obidos/tg/detail/
(Accessed: 16 August 2004).

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PSM REPORT FORMATTING GUIDE

Suffix Change Record


No Items Changed Description

Amendment Date

Latest Version

23 Dis 2014

V1.0

28 April 2016

V3.0

2.6 Figures, Tables Font size changed


and Captions
from10 to 12 for
figures, tables and
captions.
Format
Review, format etc.

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