Chapter 34

Purchase procedure
3URFHGXUH UHODWLQJ WR SURFXUHPHQW RI VWRUHV LV JLYHQ LQ WKH *HQHUDO )LQDQFLDO 5XOHV
DVDPHQGHGIURPWLPHWRWLPH7KHWHUPVWRUHVUHIHUVJHQHUDOO\WRDOODUWLFOHVDQG
PDWHULDOSXUFKDVHVRURWKHUZLVHDFTXLUHGIRUXVHRI*RYWLQFOXGLQJQRWRQO\H[SHQGDEOH
DQGLVVXDEOHDUWLFOHVLQXVHRUDFFXPXODWHGIRUVSHFLFSXUSRVHVEXWDOVRDUWLFOHVRIGHDG
VWRFNRIWKHQDWXUHRISODQWPDFKLQHU\LQVWUXPHQWVIXUQLWXUHHTXLSPHQWOLYHVWRFNHWF
H[FOXGLQJERRNVSXEOLFDWLRQVSHULRGLFDOVHWFIRUDOLEUDU\




5XOH

)XQGDPHQWDOSULQFLSOHVRIEX\LQJ
$VSHUSURYLVLRQVRIWKH*)5&RPSHWHQW$XWKRULW\GHOHJDWHGZLWKWKHQDQFLDOSRZHUV
RI SURFXULQJ VWRUHV VKDOO KDYH WKH UHVSRQVLELOLW\ DQG DFFRXQWDELOLW\ WR EULQJ HIFLHQF\
HFRQRP\DQGWUDQVSDUHQF\LQPDWWHUVUHODWLQJWRSURFXUHPHQWDQGIRUIDLUDQGHTXLWDEOH
WUHDWPHQWRIVXSSOLHUVDQGSURPRWLRQRIFRPSHWLWLRQLQSURFXUHPHQWZKLOHIROORZLQJWKH
PDLQ\DUGVWLFNVDVJLYHQEHORZ

L



WKHVSHFLFDWLRQVLQWHUPVRITXDOLW\W\SHHWFDVDOVRTXDQWLW\RIVWRUHVWREHSURFXUHG
VKRXOGEHFOHDUO\VSHOWRXWNHHSLQJLQYLHZWKHVSHFLFQHHGVRIWKHSURFXULQJRUJDQL]DWLRQ
7KHVSHFLFDWLRQVVRZRUNHGRXWVKRXOGPHHWWKHEDVLFQHHGVRIWKHRUJDQL]DWLRQZLWKRXW
LQFOXGLQJ VXSHUXRXV DQG QRQHVVHQWLDO IHDWXUHV ZKLFK PD\ UHVXOW LQ XQZDUUDQWHG
H[SHQGLWXUHRUJLYHXQLQWHQGHGDGYDQWDJHWRDSDUWLFXODUUP&DUHVKRXOGDOVREHWDNHQ
WRDYRLGSXUFKDVLQJTXDQWLWLHVLQH[FHVVRIUHTXLUHPHQWWRDYRLGLQYHQWRU\FDUU\LQJFRVWV
LL

RIIHUVKRXOGEHLQYLWHGIROORZLQJDIDLUWUDQVSDUHQWDQGUHDVRQDEOHSURFHGXUH

LLL

WKHSURFXULQJDXWKRULW\VKRXOGEHVDWLVHGWKDWWKHVHOHFWHGRIIHUDGHTXDWHO\PHHWV
WKHUHTXLUHPHQWLQDOOUHVSHFWV

LY

WKHSURFXULQJDXWKRULW\VKRXOGVDWLVI\LWVHOIWKDWWKHSULFHRIWKHVHOHFWHGRIIHULV
UHDVRQDEOHDQGFRQVLVWHQWZLWKWKHTXDOLW\UHTXLUHG

Y

DW HDFK VWDJH RI SURFXUHPHQW WKH FRQFHUQHG SURFXULQJ DXWKRULW\ PXVW SODFH RQ
UHFRUGLQSUHFLVHWHUPVWKHFRQVLGHUDWLRQVZKLFKZHLJKHGZLWKLWZKLOHWDNLQJWKH
SURFXUHPHQWGHFLVLRQ

5XOH

5HJLVWUDWLRQRIVXSSOLHUV
L

172

:LWK D YLHZ WR HVWDEOLVKLQJ UHOLDEOH VRXUFHV IRU SURFXUHPHQW RI VWRUHV UHTXLUHG
IRU *RYW XVH WKH OLVWV RI UHJLVWHUHG VXSSOLHUV PDLQWDLQHG E\ &HQWUDO 3XUFKDVH
2UJDQL]DWLRQ VXFK DV '*6 ' PD\ EH XVHG DV DQG ZKHQ QHFHVVDU\ DQG VXFK
UHJLVWHUHG VXSSOLHUV DUH SULPDIDFLH HOLJLEOH IRU FRQVLGHUDWLRQ IRU SURFXUHPHQW

Purchase procedure

RI VWRUHV WKURXJK D /LPLWHG 7HQGHU (QTXLU\  7KH\ DUH RUGLQDULO\ H[HPSWHG LQ
IXUQLVKLQJELGVHFXULW\(DUQHVW0RQH\DORQJZLWKWKHLUELGV'HSDUWPHQWPD\
DOVRUHJLVWHUVXSSOLHUVRIVWRUHVZKLFKDUHVSHFLFDOO\UHTXLUHGE\WKH'HSWWRUWKH
2IFHV
LL

&UHGHQWLDO PDQXIDFWXULQJ FDSDELOLW\ TXDOLW\ FRQWURO V\VWHP SDVW SURFXUHPHQW

DIWHUVDOHVVHUYLFHQDQFLDOEDFNJURXQGHWFRIWKHVXSSOLHUVKRXOGEHFDUHIXOO\
YHULHG

LLL

7KHVXSSOLHUVZLOOEHUHJLVWHUHGIRUD[HGSHULRGEHWZHHQWR\HDUVGHSHQGLQJ

RQWKHQDWXUHRIWKHJRRGV$WWKHHQGRIWKLVSHULRGWKHUHJLVWHUHGVXSSOLHUV
ZLOOLQJWRFRQWLQXHZLWKUHJLVWUDWLRQDUHWRDSSO\DIUHVKIRUUHQHZDORIUHJLVWUDWLRQ
1HZVXSSOLHUVPD\DOVREHFRQVLGHUHGIRUUHJLVWUDWLRQDWDQ\WLPHSURYLGHGWKH\
IXOOODOOWKHUHTXLUHGFRQGLWLRQV

LY

3HUIRUPDQFH DQG FRQGXFW RI HYHU\ UHJLVWHUHG VXSSOLHU LV WR EH ZDWFKHG E\ WKH
'HSDUWPHQW 7KH UHJLVWHUHG VXSSOLHUV DUH OLDEOH WR EH UHPRYHG IURP WKH OLVW RI
DSSURYHGVXSSOLHUVLIWKH\IDLOWRDELGHE\WKHWHUPVDQGFRQGLWLRQVRIWKHUHJLVWUDWLRQ
RUIDLOWRVXSSO\WKHJRRGVRQWLPHRUVXSSO\VXEVWDQGDUGJRRGVRUPDNHDQ\IDOVH
GHFODUDWLRQWRDQ\*RYHUQPHQWDJHQF\RUIRUDQ\JURXQGZKLFKLQWKHRSLQLRQRI
WKH*RYHUQPHQWLVQRWLQSXEOLFLQWHUHVW
(Rule 142)



(QOLVWPHQWRI,QGLDQ$JHQWV
$VSHUWKH&RPSXOVRU\(QOLVWPHQW6FKHPHRIWKH'HSDUWPHQWRI([SHQGLWXUH0LQLVWU\
RI)LQDQFHLWLVFRPSXOVRU\IRU,QGLDQDJHQWVZKRGHVLUHWRTXRWHGLUHFWO\RQEHKDOIRI
WKHLUIRUHLJQSULQFLSDOVWRJHWWKHPVHOYHVHQOLVWHGZLWKWKH&HQWUDO3XUFKDVH2UJDQL]DWLRQ
HJ'*6 '+RZHYHUVXFKHQOLVWPHQWLVQRWHTXLYDOHQWWRUHJLVWUDWLRQRIVXSSOLHUVDV
PHQWLRQHGXQGHU5XOH
(Rule 145)



'LIIHUHQWPRGHVRISXUFKDVH
L

3XUFKDVHRIVWRUHVZLWKRXWTXRWDWLRQ





3XUFKDVHRIVWRUHVXSWRWKHYDOXHRI5V5XSHHVIWHHQWKRXVDQGRQO\RQ

HDFKRFFDVLRQPD\EHPDGHZLWKRXWLQYLWLQJTXRWDWLRQVRUELGVRQWKHEDVLVRID
FHUWLFDWHWREHUHFRUGHGE\WKHFRPSHWHQWDXWKRULW\LQWKHIROORZLQJIRUPDW

, DP SHUVRQDOO\ VDWLVHG WKDW WKHVH JRRGV

SXUFKDVHGDUHRIWKHUHTXLVLWHTXDOLW\DQGVSHFLFDWLRQDQGKDYHEHHQSXUFKDVHG
IURPDUHOLDEOHVXSSOLHUDWDUHDVRQDEOHSULFH
(Rule 145)

LL

3XUFKDVHRIVWRUHVE\SXUFKDVHFRPPLWWHH

173

Establishment and Administration Manual

3XUFKDVHRIVWRUHVFRVWLQJDERYH5V5XSHHV)LIWHHQ7KRXVDQGRQO\DQGXSWR5V

5XSHHVRQHODNKRQO\RQHDFKRFFDVLRQPD\EHPDGHRQWKHUHFRPPHQGDWLRQV
RI D GXO\ FRQVWLWXWHG /RFDO 3XUFKDVH &RPPLWWHH FRQVLVWLQJ RI WKUHH PHPEHUV RI DQ
DSSURSULDWHOHYHODVGHFLGHGE\WKH+HDGRIWKH'HSDUWPHQW7KHFRPPLWWHHZLOOVXUYH\WKH
PDUNHWWRDVFHUWDLQWKHUHDVRQDEOHQHVVRIUDWHTXDOLW\DQGVSHFLFDWLRQVDQGLGHQWLI\WKH
DSSURSULDWHVXSSOLHU%HIRUHUHFRPPHQGLQJSODFHPHQWRIWKHSXUFKDVHRUGHUWKHPHPEHUV
RIWKHFRPPLWWHHZLOOMRLQWO\UHFRUGDFHUWLFDWHDVXQGHU
&HUWLHG WKDW ZH PHPEHUV RI WKH SXUFKDVH  FRPPLWWHH DUH
MRLQWO\ DQG LQGLYLGXDOO\ VDWLVHG WKDW WKH VWRUHV UHFRPPHQGHG IRU SXUFKDVH DUH RI WKH
UHTXLVLWH VSHFLFDWLRQ DQG TXDOLW\ SULFHG DW WKH SUHYDLOLQJ PDUNHW UDWH DQG WKH VXSSOLHU
UHFRPPHQGHGLVUHOLDEOHDQGFRPSHWHQWWRVXSSO\WKHJRRGVLQTXHVWLRQ
(Rule 146)
LLL

3XUFKDVHRIVWRUHVGLUHFWO\XQGHUUDWHFRQWUDFW

,QFDVHD'HSDUWPHQWGLUHFWO\SURFXUHVIURP&HQWUDO3XUFKDVH2UJDQL]DWLRQHJ
'*6 'UDWHFRQWUDFWHGVWRUHVIURPVXSSOLHUVWKHSULFHVWREHSDLGIRUVXFKVWRUHV
VKDOOQRWH[FHHGWKRVHVWLSXODWHGLQWKHUDWHFRQWUDFWDQGWKHRWKHUVDOLHQWWHUPVDQG
FRQGLWLRQVRIWKHSXUFKDVHVKRXOGEHLQOLQHZLWKWKRVHVSHFLHGLQWKHUDWHFRQWUDFW
7KH'HSDUWPHQWVKDOOPDNHLWVRZQDUUDQJHPHQWIRULQVSHFWLRQDQGWHVWLQJRIVXFK
VWRUHVZKHUHUHTXLUHG
(Rule 147)

D

LY

3XUFKDVHRIVWRUHVE\REWDLQLQJELGV

([FHSWLQFDVHFRYHUHGXQGHUUXOH WKH'HSWWVKDOOSURFXUHVWRUHV
XQGHUWKHSRZHUVGHOHJDWHGWRWKH'HSWWIRUPDNLQJRZQDUUDQJHPHQWVIRUSURFXULQJ
VWRUHV7KHIROORZLQJVWDQGDUWGPHWKRGZLOOEHIROORZHGIRUREWDLQLQJELGV

D

$GYHUWLVHG7HQGHU(QTXLU\

E

/LPLWHG7HQGHU(QTXLU\

F

6LQJOH7HQGHU(QTXLU\

$GYHUWLVHG7HQGHU(QTXLU\
6XEMHFW WR H[FHSWLRQV LQFRUSRUDWHG XQGHU  /LPLWHG 7HQGHU (QTXLU\ DQG 6LQJOH 7HQGHU
(QTXLU\LQYLWDWLRQWRWHQGHUVE\DGYHUWLVHPHQWVKRXOGEHXVHGIRUSURFXUHPHQWRIJRRGVRI
HVWLPDWHGYDOXHRI5VODNK5XSHHVWZHQW\YHODNKDQGDERYH$GYHUWLVHPHQWLQVXFK
FDVHVKRXOGEHJLYHQLQWKH,QGLDQ7UDGH-RXUQDO,7-SXEOLVKHGE\WKH'LUHFWRU*HQHUDO
RI&RPPHUFLDO,QWHOOLJHQFHDQG6WDWLVWLFV.RONDWDDQGDWOHDVWLQRQHQDWLRQDOGDLO\KDYLQJ
ZLGHFLUFXODWLRQ
$QRUJDQL]DWLRQKDYLQJLWVRZQZHEVLWHVKRXOGDOVRSXEOLVKDOOLWVDGYHUWLVHGWHQGHULQTXLULHV
RQWKHZHEVLWHDQGSURYLGHDOLQNZLWK1,&ZHEVLWH,WVKRXOGDOVRJLYHLWVZHEVLWHDGGUHVV
LQWKHDGYHUWLVHPHQWVLQ,7-DQGQHZVSDSHU

174

Purchase procedure

7KHRUJDQL]DWLRQVKRXOGDOVRSRVWWKHFRPSOHWHELGGLQJGRFXPHQWLQLWVZHEVLWHDQGSHUPLW
SURVSHFWLYHELGGHUVWRPDNHXVHRIWKHGRFXPHQWGRZQORDGHGIURPWKHZHEVLWH,IVXFKD
GRZQORDGHGELGGLQJGRFXPHQWLVSULFHGWKHUHVKRXOGEHFOHDULQVWUXFWLRQVIRUWKHELGGHUWR
SD\WKHDPRXQWE\GHPDQGGUDIWHWFDORQJZLWKWKHELG
:KHUHWKH'HSDUWPHQWIHHOVWKDWWKHVWRUHVRIWKHUHTXLUHGTXDOLW\VSHFLFDWLRQVHWFPD\
QRWEHDYDLODEOHLQWKHFRXQWU\DQGLWLVQHFHVVDU\WRDOVRORRNIRUVXLWDEOHFRPSHWLWLYHRIIHUV
IURPDEURDGWKH'HSDUWPHQWPD\VHQGFRSLHVRIWKHWHQGHUQRWLFHWRWKH,QGLDQHPEDVVLHV
DEURDGDVZHOODVWRWKHIRUHLJQHPEDVVLHVLQ,QGLD7KHVHOHFWLRQRIWKHHPEDVVLHVZLOO
GHSHQGRQWKHSRVVLELOLW\RIDYDLODELOLW\RIWKHUHTXLUHGJRRGVLQVXFKFRXQWULHV
2UGLQDULO\WKHPLQLPXPWLPHWREHDOORZHGIRUVXEPLVVLRQRIELGVVKRXOGEHWKUHHZHHNV
IURPWKHGDWHRISXEOLFDWLRQRIWKHWHQGHUQRWLFHRUDYDLODELOLW\RIWKHELGGLQJGRFXPHQW
IRUVDOHZKLFKHYHULVODWHU:KHUHWKHGHSDUWPHQWDOVRFRQWHPSODWHVREWDLQLQJELGVIURP
DEURDGWKHPLQLPXPSHULRGVKRXOGEHNHSWDVIRXUZHHNVIRUERWKGRPHVWLFDQGIRUHLJQ
bidders.
(Rule 150)

E

/LPLWHG7HQGHU(QTXLU\
7KLVPHWKRGPD\EHDGRSWHGZKHQHVWLPDWHGYDOXHRIWKHVWRUHVWREHSURFXUHGLVXSWR
5XSHHV  /DNKV 7ZHQW\YH /DNKV &RSLHV RI WKH ELGGLQJ GRFXPHQWV VKRXOG EH
VHQWGLUHFWO\E\VSHHGSRVWUHJLVWHUHGSRVWFRXULHUHPDLOWRUPVZKLFKDUHERUQHRQWKH
OLVW RI UHJLVWHUHG VXSSOLHUV IRU WKH VWRUHV LQ TXHVWLRQ  7KH QXPEHU RI 6XSSOLHU UPV LQ
/LPLWHG7HQGHU(QTXLU\VKRXOGEHPRUHWKDQWKUHH)XUWKHUZHEEDVHGSXEOLFLW\VKRXOG
EHJLYHQIRUOLPLWHGWHQGHUV(IIRUWVVKRXOGEHPDGHWRLGHQWLI\KLJKHUQXPEHURIDSSURYHG
VXSSOLHUVWRREWDLQPRUHUHVSRQVLYHELGVRQFRPSHWLWLYHEDVLV
3XUFKDVHWKURXJK/LPLWHG7HQGHU(QTXLU\PD\EHDGRSWHGHYHQZKHUHWKHHVWLPDWHGYDOXHRI
WKHSURFXUHPHQWLVPRUHWKDQ5XSHHVWZHQW\YHODNKVLQWKHIROORZLQJFLUFXPVWDQFHV
7KHFRPSHWHQWDXWKRULW\LQWKH'HSDUWPHQWFHUWLHVWKDWWKHGHPDQGLVXUJHQWDQGDQ\
DGGLWLRQDO H[SHQGLWXUH LQYROYHG E\ QRW SURFXULQJ WKURXJK DGYHUWLVHG WHQGHU HQTXLU\ LV
MXVWLHGLQYLHZRIXUJHQF\7KH'HSDUWPHQWVKRXOGDOVRSXWRQUHFRUGWKHQDWXUHRIWKH
XUJHQF\DQGUHDVRQVZKHQWKHSURFXUHPHQWFRXOGQRWEHDQWLFLSDWHG
7KHUH DUH VXIFLHQW UHDVRQV WR EH UHFRUGHG LQ ZULWLQJ E\ WKH FRPSHWHQW DXWKRULW\
LQGLFDWLQJ WKDW LW ZLOO QRW EH LQ SXEOLF LQWHUHVW WR SURFXUH WKH VWRUHV WKURXJK DGYHUWLVHG
WHQGHUHQTXLU\
7KHVRXUFHVRIVXSSO\DUHGHQLWHO\NQRZQDQGSRVVLELOLW\RIIUHVKVRXUFHVEH\RQGWKRVH
EHLQJWDSSHGLVUHPRWH
6XIFLHQWWLPHVKRXOGEHDOORZHGIRUVXEPLVVLRQRIELGVLQ/LPLWHG7HQGHU(QTXLU\FDVHV
(Rule 151)

175

Establishment and Administration Manual

(c)

Single Tender Enquiry

3URFXUHPHQWIURPDVLQJOHVRXUFHPD\EHUHVRUWHGWRLQWKHIROORZLQJFLUFXPVWDQFHV
,WLVLQWKHNQRZOHGJHRIWKHXVHUGHSDUWPHQWWKDWRQO\DSDUWLFXODUUPLVWKHPDQXIDFWXUHU
RIWKHUHTXLUHGVWRUHV
,QDFDVHRIHPHUJHQF\WKHUHTXLUHGVWRUHVDUHQHFHVVDULO\WREHSXUFKDVHGIURPDSDUWLFXODU
VRXUFH DQG WKH UHDVRQ IRU VXFK GHFLVLRQ LV WR EH UHFRUGHG DQG DSSURYDO RI FRPSHWHQW
DXWKRULW\REWDLQHG
)RU VWDQGDUGL]DWLRQ RI PDFKLQHU\ RU VSDUH SDUWV WR EH VXLWDEOH WR WKH H[LVWLQJ VHWV RI
HTXLSPHQWRQWKHDGYLFHRIDFRPSHWHQWWHFKQLFDOH[SHUWDQGDSSURYHGE\WKHFRPSHWHQW
DXWKRULW\WKHUHTXLUHGLWHPLVWREHSXUFKDVHGRQO\IURPDVHOHFWHGUP
1RWH  3URSULHWDU\ $UWLFOH &HUWLFDWH LQ WKH IROORZLQJ IRUP LV WR EH SURYLGHG E\ WKH
'HSDUWPHQWEHIRUHSURFXULQJWKHJRRGVIURPDVLQJOHVRXUFHXQGHUDERYHSURYLVLRQV


7KHLQGHQWHGJRRGVDUHPDQXIDFWXUHGE\0V



1RRWKHUPDNHRUPRGHOLVDFFHSWDEOHIRUWKHIROORZLQJUHDVRQV



&RQFXUUHQFHRIQDQFHZLQJWRWKHSURSRVDOYLGH



$SSURYDORIWKHFRPSHWHQWDXWKRULW\YLGH

6LJQDWXUHZLWKGDWH GHVLJQDWLRQ

RIWKH3URFXULQJ2IFHU

 2WKHUVDOLHQWKLJKOLJKWVRIWKHLPSRUWDQWUXOHVIRUSURFXUHPHQWRIVWRUHV
L

6SOLWWLQJRI3XUFKDVH2UGHUV

$GHPDQGIRUVWRUHVVKRXOGQRWEHGLYLGHGLQWRVPDOOTXDQWLW\WRPDNHSLHFHPHDOSXUFKDVHV
WRDYRLGQHFHVVLW\RIREWDLQLQJVDQFWLRQRIWKHKLJKHUDXWKRULW\UHTXLUHGZLWKUHIHUHQFHWR
WKHHVWLPDWHGYDOXHRIWKHWRWDOGHPDQG
(Rule 148)

LL

%HODWHGWHQGHU

,QFDVHRIDGYHUWLVHGWHQGHUHQTXLU\RU/LPLWHG7HQGHU(QTXLU\ODWHELGVVKRXOGQRWEH
considered.
(Rule 148)

LLL

%LG6HFXULW\

7RVDIHJXDUGDJDLQVWDELGGHUVZLWKGUDZLQJRUDOWHULQJLWVELGGXULQJWKHELGYDOLGLW\SHULRG
LQWKHFDVHRIDGYHUWLVHGRUOLPLWHGWHQGHUHQTXLU\%LGVHFXULW\DOVRNQRZQDV(DUQHVW
0RQH\LVWREHREWDLQHGIURPWKHELGGHUVH[FHSWWKRVHZKRDUHUHJLVWHUHGZLWKWKH&HQWUDO
3XUFKDVH 2UJDQL]DWLRQ 1DWLRQDO 6PDOO ,QGXVWULHV &RUSRUDWLRQ 16,& RU WKH FRQFHUQHG
0LQLVWU\RU'HSDUWPHQW7KHELGGHUVVKRXOGEHDVNHGWRIXUQLVKELGVHFXULW\DORQJZLWK
WKHLUELGV$PRXQWRIELGVHFXULW\VKRXOGRUGLQDULO\UDQJHEHWZHHQWZRWRYHSHUFHQW
RI WKH HVWLPDWHG YDOXH RI WKH JRRGV WR EH SURFXUHG 7KH H[DFW DPRXQW RI ELG VHFXULW\

176

Purchase procedure

VKRXOGEHGHWHUPLQHGDFFRUGLQJO\VHFXULW\PD\EHDFFHSWHGLQWKHIRUPRI$FFRXQW3D\HH
'HPDQG'UDIW)L[HG'HSRVLW5HFHLSW%DQNHUV&KHTXHRU%DQN*XDUDQWHHIURPDQ\RI
WKHFRPPHUFLDOEDQNVLQDQDFFHSWDEOHIRUPVDIHJXDUGLQJWKHSXUFKDVHUVLQWHUHVWLQDOO
UHVSHFWV7KHELGVHFXULW\LVQRUPDOO\WRUHPDLQYDOLGIRUDSHULRGRIIRUW\YHGD\VEH\RQG
WKHQDOELGYDOLGLW\SHULRG
(Rule 157)
LY

3HUIRUPDQFH6HFXULW\

7RHQVXUHGXHSHUIRUPDQFHRIWKHFRQWUDFWSHUIRUPDQFH6HFXULW\LVWREHREWDLQHGIURPWKH
VXFFHVVIXOELGGHUDZDUGHGWKHFRQWUDFW3HUIRUPDQFH6HFXULW\LVWREHREWDLQHGIURPHYHU\
VXFFHVVIXOELGGHULUUHVSHFWLYHRILWVUHJLVWUDWLRQVWDWXVHWF3HUIRUPDQFH6HFXULW\VKRXOG
EHIRUDQDPRXQWRIYHWRWHQSHUFHQWRIWKHYDOXHRIWKHFRQWUDFW3HUIRUPDQFH6HFXULW\
PD\EHIXUQLVKHGLQWKHIRUPRIDQ$FFRXQWSD\HH'HPDQG'UDIW)L[HG'HSRVLW5HFHLSW
IURPDFRPPHUFLDOEDQNEDQNJXDUDQWHHIURPDFRPPHUFLDOEDQNLQDQDFFHSWDEOHIRUP
VDIHJXDUGLQJWKHSXUFKDVHUVLQWHUHVWLQDOOUHVSHFWV
(Rule 158)

Y

$GYDQFHSD\PHQWWRVXSSOLHU

2UGLQDULO\SD\PHQWVIRUVHUYLFHVUHQGHUHGRUVXSSOLHVPDGHVKRXOGEHUHOHDVHGRQO\DIWHU
WKHVHUYLFHVKDYHEHHQUHQGHUHGRUVXSSOLHVPDGH+RZHYHULWPD\EHFRPHQHFHVVDU\WR
PDNHDGYDQFHSD\PHQWVLQWKHIROORZLQJW\SHVRIFDVHV



$GYDQFH SD\PHQW GHPDQGHG E\ UPV KROGLQJ PDLQWHQDQFH FRQWUDFWV IRU VHUYLFLQJ RI
DLUFRQGLWLRQHUVFRPSXWHUVRWKHUFRVWO\HTXLSPHQWVHWF



$GYDQFHSD\PHQWGHPDQGHGE\UPVDJDLQIDEULFDWLRQFRQWUDFWVWXUQNH\FRQWUDFWVHWF
6XFKDGYDQFHSD\PHQWVVKRXOGQRWH[FHHGWKHIROORZLQJOLPLWV


7KLUW\SHUFHQWRIWKHFRQWUDFWYDOXHWRSULYDWHUPV

)RUW\SHUFHQWRIWKHFRQWUDFWYDOXHWRD6WDWHRU&HQWUDO*RYHUQPHQWDJHQF\RUD
3XEOLF6HFWRU8QGHUWDNLQJRU

,QFDVHRIPDLQWHQDQFHFRQWUDFWWKHDPRXQWVKRXOGQRWH[FHHGWKHDPRXQWSD\DEOH
IRUVL[PRQWKVXQGHUWKHFRQWUDFW

'HSDUWPHQWPD\UHOD[LQFRQVXOWDWLRQZLWKWKHLU)LQDQFLDO$GYLVHUWKHFHLOLQJLQFOXGLQJ
SHUFHQWDJH ODLG GRZQ IRU DGYDQFH SD\PHQW IRU SULYDWH UPV PHQWLRQHG DERYH :KLOH
PDNLQJDQ\DGYDQFHSD\PHQWDVDERYHDGHTXDWHVDIHJXDUGVLQWKHIRUPRIEDQNJXDUDQWHH
HWFVKRXOGEHREWDLQHGIURPWKHUP


3DUWSD\PHQWWRVXSSOLHUV
'HSHQGLQJRQWKHWHUPVRIGHOLYHU\LQFRUSRUDWHGLQDFRQWUDFWSDUWSD\PHQWWRWKHVXSSOLHU
PD\EHUHOHDVHGDIWHULWGLVSDWFKHVWKHVWRUHVIURPLWVSUHPLVHVLQWHUPVRIWKHFRQWUDFW
(Rule 159)

177

Establishment and Administration Manual

YL

6SHFLFDWLRQV

7KHVSHFLFDWLRQVRIWKHUHTXLUHGVWRUHVVKRXOGEHFOHDUO\VWDWHGZLWKRXWDQ\DPELJXLW\VR
WKDWWKHSURVSHFWLYHELGGHUVFDQVHQGPHDQLQJIXOELGV,QRUGHUWRDWWUDFWVXIFLHQWQXPEHU
RIELGGHUVWKHVSHFLFDWLRQVKRXOGEHEURDGEDVHGWRWKHH[WHQWIHDVLEOH(IIRUWVVKRXOG
DOVREHPDGHWRXVHVWDQGDUGVSHFLFDWLRQVZKLFKDUHZLGHO\NQRZQWRWKHLQGXVWU\
(Rule 160)

 1HJRWLDWLRQV
L

$VSRVWWHQGHUQHJRWLDWLRQVFRXOGRIWHQEHDVRXUFHRIFRUUXSWLRQLWLVGLUHFWHGWKDWWKHUH
VKRXOGEHQRSRVWWHQGHUQHJRWLDWLRQVZLWK/H[FHSWLQFHUWDLQH[FHSWLRQDOVLWXDWLRQV
6XFKH[FHSWLRQDOVLWXDWLRQVZRXOGLQFOXGHSURFXUHPHQWRISURSULHWDU\LWHPVLWHPVZLWK
OLPLWHGVRXUFHVRIVXSSO\DQGLWHPVZKHUHWKHUHLVVXVSLFLRQRIDFDUWHOIRUPDWLRQ7KH
MXVWLFDWLRQ DQG GHWDLOV RI VXFK QHJRWLDWLRQV VKRXOG EH GXO\ UHFRUGHG DQG GRFXPHQWHG
ZLWKRXWDQ\ORVVRIWLPH

LL

,QFDVHVZKHUHDGHFLVLRQLVWDNHQWRJRIRUUHWHQGHULQJGXHWRWKHXQUHDVRQDEOHTXRWHG
UDWHV EXW WKH UHTXLUHPHQWV DUH XUJHQW DQG D UHWHQGHU IRU WKH HQWLUH UHTXLUHPHQW ZRXOG
GHOD\WKHDYDLODELOLW\RIWKHLWHPWKXVMHRSDUGL]LQJWKHHVVHQWLDORSHUDWLRQVPDLQWHQDQFH
DQG VDIHW\ QHJRWLDWLRQV ZRXOG EH SHUPLWWHG ZLWK / ELGGHUV IRU WKH VXSSO\ RI D EDUH
PLQLPXP TXDQWLW\  7KH EDODQFH TXDQWLW\ VKRXOG KRZHYHU EH SURFXUHG H[SHGLWLRXVO\
WKURXJKDUHWHQGHUIROORZLQJWKHQRUPDOWHQGHULQJSURFHVV

LLL

1HJRWLDWLRQV VKRXOG QRW EH DOORZHG WR EH PLVXVHG DV D WRRO IRU EDUJDLQLQJ ZLWK /
ZLWK GXELRXV LQWHQWLRQV RU OHDG WR GHOD\V LQ GHFLVLRQ PDNLQJ &RQYLQFLQJ UHDVRQV PXVW
EH UHFRUGHG E\ WKH DXWKRULW\ UHFRPPHQGLQJ QHJRWLDWLRQV  &RPSHWHQW DXWKRULW\ VKRXOG
H[HUFLVHGXHGLOLJHQFHZKLOHDFFHSWLQJDWHQGHURURUGHULQJQHJRWLDWLRQVRUFDOOLQJIRUD
UHWHQGHU DQG D GHQLWH WLPHIUDPH VKRXOG EH LQGLFDWHG VR WKDW WLPH WDNHQ IRU DFFRUGLQJ
UHTXLVLWHDSSURYDOVIRUWKHHQWLUHSURFHVVRIDZDUGRIWHQGHUVGRHVQRWH[FHHGRQHPRQWK
IURPWKHGDWHRIVXEPLVVLRQRIUHFRPPHQGDWLRQV,QFDVHVZKHUHWKHSURSRVDOLVWREH
DSSURYHGDWKLJKHUOHYHODPD[LPXPRIGD\VVKRXOGEHDVVLJQHGIRUFOHDUDQFHDWHDFK
OHYHO,QQRFDVHVKRXOGWKHRYHUDOOWLPHIUDPHH[FHHGWKHYDOLGLW\SHULRGRIWKHWHQGHUDQG
LWVKRXOGEHHQVXUHGWKDWWHQGHUVDUHLQYDULDEO\QDOL]HGZLWKLQWKHLUYDOLGLW\SHULRG

LY

$VUHJDUGVWKHVSOLWWLQJRITXDQWLWLHVVRPHRUJDQL]DWLRQVKDYHH[SUHVVHGDSSUHKHQVLRQWKDW
SUHGLVFORVLQJWKHGLVWULEXWLRQRITXDQWLWLHVLQWKHELGGRFXPHQWPD\QRWEHIHDVLEOHDVWKH
FDSDFLW\RIWKH/UPPD\QRWEHNQRZQLQDGYDQFH,WPD\EHVWDWHGWKDWLIDIWHUGXH
SURFHVVLQJLWLVGLVFRYHUHGWKDWTXDQWLW\WREHRUGHUHGLVIDUPRUHWKDQZKDW/DORQH
LV FDSDEOH RI VXSSO\LQJ DQG WKHUH ZDV QR SULRU GHFLVLRQ WR VSOLW WKH TXDQWLWLHV WKHQ WKH
TXDQWLW\EHLQJQDOO\RUGHUHGVKRXOGEHGLVWULEXWHGDPRQJWKHRWKHUELGGHUVLQDPDQQHU
WKDWLVIDLUWUDQVSDUHQWDQGHTXLWDEOH,WLVHVVHQWLDOO\LQFDVHVZKHUHWKHRUJDQL]DWLRQV
GHFLGHLQDGYDQFHWRKDYHPRUHWKDQRQHVRXUFHRIVXSSO\GXHWRFULWLFDORUYLWDOQDWXUHRI
WKHLWHPWKDWWKH&RPPLVVLRQLQVLVWVRQSUHGLVFORVLQJWKHUDWLRRIVSOLWWLQJWKHVXSSO\LQ
WKHWHQGHULWVHOI7KLVPXVWEHIROORZHGVFUXSXORXVO\

178

Purchase procedure

Y

&RXQWHURIIHUVWR/LQRUGHUWRDUULYHDWDQDFFHSWDEOHSULFHVKDOODPRXQWWRQHJRWLDWLRQV
+RZHYHUDQ\FRXQWHURIIHUWKHUHDIWHUWR//HWFDWWKHUDWHVDFFHSWHGE\/LQ
FDVH RI VSOLWWLQJ RI TXDQWLWLHV DV SUHGLVFORVHG LQ WKH WHQGHU VKDOO QRW EH GHHPHG WR EH
QHJRWLDWLRQ,WLVUHLWHUDWHGWKDWLQFDVH/EDFNVRXWWKHUHVKRXOGEHDUHWHQGHU
(CVC No. 005/CRD/12 dated 25.10.2005)
&9&1R&5'GDWHG
&9&1R&5'GDWHG

 8QGHUWDNLQJE\WKH7HQGHU&RPPLWWHH
5HJDUGLQJWUDQVSDUHQF\&9&KDVDGYLVHGWKDWPHPEHUVRIWKH7HQGHU&RPPLWWHHVKRXOG
JLYHDQXQGHUWDNLQJDWWKHDSSURSULDWHWLPHWKDWQRQHRIWKHPKDVDQ\SHUVRQDOLQWHUHVWLQ
FRPSDQLHVDJHQFLHVSDUWLFLSDWLQJLQWKHWHQGHUSURFHVV$Q\PHPEHUKDYLQJLQWHUHVWLQ
FRPSDQ\VKRXOGUHIUDLQIURPSDUWLFLSDWLQJLQWKH7HQGHU&RPPLWWHH


&9&1R9*/GDWHG

,&$51R9LJGDWHG

 7ZRELGV\VWHP
)RUSXUFKDVLQJKLJKYDOXHSODQWPDFKLQHU\HWFRIDFRPSOH[DQGWHFKQLFDOQDWXUHELGV
PD\EHREWDLQHGLQWZRSDUWVDVXQGHU
7HFKQLFDOELGFRQVLVWLQJRIDOOWHFKQLFDOGHWDLOVDORQJZLWKFRPPHUFLDOWHUPVDQGFRQGLWLRQV
DQG)LQDQFLDOELGLQGLFDWLQJLWHPZLVHSULFHIRUWKHLWHPVPHQWLRQHGLQWKHWHFKQLFDOELG
7KHWHFKQLFDOELGDQGWKHQDQFLDOELGVKRXOGEHVHDOHGE\WKHELGGHULQVHSDUDWHFRYHUV
GXO\VXSHUVFULEHGDQGERWKWKHVHVHDOHGFRYHUVDUHWREHSXWLQDELJJHUFRYHUZKLFKVKRXOG
DOVREHVHDOHGDQGGXO\VXSHUVFULEHG7KHWHFKQLFDOELGVDUHWREHRSHQHGE\WKHSXUFKDVLQJ
'HSDUWPHQWDWWKHUVWLQVWDQFHDQGHYDOXDWHGE\DFRPSHWHQWFRPPLWWHHRUDXWKRULW\$W
WKHVHFRQGVWDJHQDQFLDOELGVRIRQO\WKHWHFKQLFDOO\DFFHSWDEOHRIIHUVVKRXOGEHRSHQHG
IRUIXUWKHUHYDOXDWLRQDQGUDQNLQJEHIRUHDZDUGLQJWKHFRQWUDFW
(Rule 152)

 %X\%DFN2IIHU
:KHQ LW LV GHFLGHG ZLWK WKH DSSURYDO RI FRPSHWHQW DXWKRULW\ WR UHSODFH DQ H[LVWLQJ ROG
LWHPV ZLWK D QHZ DQG EHWWHU YHUVLRQ WKH GHSDUWPHQW PD\ WUDGH WKH H[LVWLQJ ROG LWHP
ZKLOHSXUFKDVLQJWKHQHZRQH)RUWKLVSXUSRVHDVXLWDEOHFODXVHLVWREHLQFRUSRUDWHGLQ
WKHELGGLQJGRFXPHQWVRWKDWWKHSURVSHFWLYHDQGLQWHUHVWHGELGGHUVIRUPXODWHWKHLUELGV
DFFRUGLQJO\'HSHQGLQJRQWKHYDOXHDQGFRQGLWLRQRIWKHROGLWHPWREHWUDGHGWKHWLPHDV
ZHOODVWKHPRGHRIKDQGLQJRYHUWKHROGLWHPWRWKHVXFFHVVIXOELGGHUVKRXOGEHGHFLGHG
DQGUHOHYDQWGHWDLOVLQWKLVUHJDUGVXLWDEO\LQFRUSRUDWHGLQWKHELGGLQJGRFXPHQW)XUWKHU
VXLWDEOH SURYLVLRQ VKRXOG DOVR EH NHSW LQ WKH ELGGLQJ GRFXPHQW WR HQDEOH WKH SXUFKDVHU
HLWKHUWRWUDGHRUQRWWRWUDGHWKHLWHPZKLOHSXUFKDVLQJWKHQHZRQH
(Rule 162)
179

Establishment and Administration Manual

 /HVVWKDQWKUHHELGV
,Q SXUFKDVH FDVHV ZKHUH ELGV UHFHLYHG  DUH OHVV WKDQ WKUHH HYHQ RQ UHWHQGHU WKHQ WKH
GHFLVLRQPD\EHWDNHQRQWKHEDVLVRIOHVVWKDQELGVWHQGHUVORRNLQJLQWRUHDVRQDELOLW\
RIUDWHVDQGXUJHQF\RIWKHUHTXLUHPHQWDVDGYHUWLVHPHQWRIGHPDQGVLVDFRVWO\DIIDLUDQG
DGYHUWLVHPHQWWLPHDQGDJDLQZLOODGGWRDYRLGDEOHH[SHQGLWXUH
,&$51R&'1$XGLW $FFRXQWV3WGDWHG
1RWH$VSHU0DQXDORQSROLFLHVDQG3URFHGXUHVIRUSXUFKDVHRIJRRGVHQGRUVHGE\WKH,&$5
LQWHUDOLD LW LV VWDWHG WKDW VRPHWLPHV VXIFLHQW QXPEHU RI WHQGHUV DUH QRW UHFHLYHG DQG
D VLWXDWLRQ PD\ DOVR DULVH ZKHUH DIWHU DQDO\]LQJ WKH WHQGHUV WKH SXUFKDVH RUJDQL]DWLRQ
HQGVXSZLWKRQHUHVSRQVLYHWHQGHUHUWKHQLQVXFKDVLWXDWLRQWKHSXUFKDVHRUJDQL]DWLRQLV
UVWWRFKHFNZKHWKHUZKLOHRDWLQJLVVXLQJWKHWHQGHUHQTXLU\DOOQHFHVVDU\UHTXLUHPHQWV
OLNH VWDQGDUG WHQGHU HQTXLU\ FRQGLWLRQV LQGXVWU\ IULHQGO\ VSHFLFDWLRQ ZLGH SXEOLFLW\
VXIFLHQWWLPHIRUIRUPDWLRQRIWHQGHUVHWFZHUHIXOOOHG,IQRWWKHWHQGHULVWREHUH
LVVXHGUHRDWHGDIWHUUHFWLI\LQJWKHGHFLHQFLHV+RZHYHULIDIWHUVFUXWLQ\LWLVIRXQGWKDW
DOOVXFKDVSHFWVZHUHIXOO\WDNHQFDUHRIDQGLQVSLWHRIWKDWWKHSXUFKDVHUHQGVXSZLWKRQH
UHVSRQVLYHWHQGHURQO\WKHQFRQWUDFWPD\EHSODFHGRQWKDWWHQGHUHUSURYLGHGWKHTXRWHG
price is reasonable.
(Para 11.7 Manual on Policies and Procedures for purchase of goods)
(ICAR Endt. No. 9(7)/2007-CDN (A& A) dated 15.11.2007)

 $QQXDO5DWHFRQWUDFWIRUJODVVZDUHFKHPLFDOVIRU,QVWWVORFDWHGLQRQHSODFH
$QQXDO5DWH&RQWUDFWIRUJODVVZDUHVDQGFKHPLFDOVIRUGLIIHUHQWLQVWLWXWLRQVORFDWHGDWRQH
SODFHHJ.DUQDO+\GHUDEDG'HOKL+LVDU,]DWQDJDU%KRSDO-KDQVL%LNDQHU%DQJDORUH
HWF VKRXOG EH QDOL]HG E\ D FRPPLWWHH KHDGHG E\ WKH 'LUHFWRU RI WKH ELJJHVW ,QVWLWXWH
DWWKDWSODFHZLWKWKHPHPEHUVRIUHSUHVHQWDWLYHVRIWKHLQVWLWXWHVORFDWHGDWWKDWSODFHDV
LWVPHPEHUVDQGZLWKKHDGRIWKHDGPLQLVWUDWLRQRIWKHELJJHVW,QVWLWXWHDVWKH0HPEHU
6HFUHWDU\7KH&RPPLWWHHZLOOFRQVLGHUWKHSXUFKDVHWKURXJKUDWHFRQWUDFWDQGGHFLGHWKH
UDWHFRQWUDFWVZLWKGLIIHUHQWUPVDVSHUSURFHGXUHVRIDUDVJODVVZDUHDQGFKHPLFDOVDUH
FRQFHUQHG7KHQDOL]HGUDWHFRQWUDFWZLOOEHFLUFXODWHGDPRQJDOOWKH,QVWLWXUHVZLWKD
FRS\WRDOO''*VDQG'LUHFWRU)LQDQFHDWWKH,&$5+HDGTXDUWHU7KHVDLGUDWHFRQWUDFW
ZLOOEHELQGLQJRQDOOVXFK,QVWLWXWHV
(ICAR No. PS/Dir.(Fin.)/Purchase Manual/68 dated 6.7.2004)

&RQVLGHUDWLRQRI,QGLDQ$JHQWV
L

180

&RPSODLQWVKDYHEHHQUHFHLYHGDOOHJLQJWKHUHRIWKDWLQ*RYHUQPHQWWHQGHUVDWWLPHVDQ
,QGLDQ $JHQW SDUWLFLSDWHV RQ EHKDOI RI WZR GLIIHUHQW IRUHLJQ VXSSOLHUV DQG LQ WKH HYHQW
RI RQO\ RIIHUV RI WKHVH WZR VXSSOLHUV JHWWLQJ  VKRUWOLVWHG WKHQ WKH ,QGLDQ UHSUHVHQWDWLYH

Purchase procedure

NQRZLQJ WKH SULFHV RI WKH WZR IRUHLJQ VXSSOLHUV0DQXIDFWXUHUV PD\ WDNH DQ XQGXH
DGYDQWDJHDQGWKHUHIRUHLQRUGHUWRPDLQWDLQVDQFWLW\RIWKHWHQGHUV\VWHPLWLVDGYLVHG
WKDWRQH$JHQWFDQQRWUHSUHVHQWWZRVXSSOLHUVRUTXRWHRQWKHLUEHKDOILQDSDUWLFXODUWHQGHU

LL

&9&1R&7(63GDWHG


,&$51R9LJGDWHG

7KHLQVWUXFWLRQVDVSHULDERYHLVWREHWDNHQQRWHZLWKUHIHUHQFHWRVXEFODXVHH
,7%3DJHRIWKHELGGLQJGRFXPHQWVZKHUHLQLWLVVWDWHGWKDWLIDQDJHQWLQLWVELG
VXEPLWV TXRWDWLRQ RQ EHKDOI RI PRUH WKDQ RQH PDQXIDFWXUHU LW LV QHFHVVDU\ WKDW HDFK
VXFKELGLVDFFRPSDQLHGE\DVHSDUDWHELGIRUPDQGELGVHFXULW\IRUHDFKVXFKTXRWDWLRQ
DQGDXWKRUL]DWLRQIURPWKHUHVSHFWLYHPDQXIDFWXUHUDVSHUDXWKRUL]DWLRQIRUPLQVHFWLRQ
9,,2WKHUZLVHDOOVXFKTXRWDWLRQVZLOOEHUHMHFWHGDVQRQUHVSRQVLYH
(ICAR No. PS/Dir(Fin.)/Purchase Manual/68 dated 29.11.2004)

 6SHFLFDWLRQVRIHTXLSPHQWVXWLOLWLHV
7KH&9&KDVGLUHFWHGWKDWWKDWVSHFLFDWLRQVRIHTXLSPHQWVXWLOLWLHVHWFVKRXOGEHGUDZQXS
PRUHSUHFLVHO\WRREWDLQFRPSDUDEOHRIIHUVLQWHQGHUSURFHVVHVDQGLQFDVHWKHLQVWLWXWHVDUH
QRWDEOHWRGRWKLVWKHQWKH\VKRXOGVWDWHWKHLUUHTXLUHPHQWDUUDQJHSUHELGFRQIHUHQFHVDQG
WU\WRHYROYHFRPPRQSDUDPHWHUVDVVWDQGDUGVRQWKHEDVLVRIZKLFKWHQGHUHUVFRXOGTXRWH
,&$51R9LJGDWHG

3UH%LG&RQIHUHQFH
,Q FDVH RI WXUQNH\ FRQWUDFWV RU FRQWUDFWV RI D VSHFLDO QDWXUH IRU SURFXUHPHQW RI
VRSKLVWLFDWHG DQG FRVWO\ HTXLSPHQW D VXLWDEOH SURYLVLRQ LV WR EH NHSW LQ WKH ELGGLQJ
GRFXPHQWVIRUDSUHELGFRQIHUHQFHIRUFODULI\LQJLVVXHVDQGFOHDULQJGRXEWVLIDQ\DERXW
WKH VSHFLFDWLRQV DQG RWKHU DOOLHG WHFKQLFDO GHWDLOV RI SODQW HTXLSPHQW DQG PDFKLQHU\
SURMHFWHGLQWKHELGGLQJGRFXPHQW6XFKSUHELGFRQIHUHQFHVKRXOGEHVXIFLHQWO\DKHDG
RIELGRSHQLQJGDWH
(GOI decision No. (viii) GFR Rule 160)

 9DOLGLW\RIELGV
7KHLQVWLWXWHVKRXOGHQVXUHSODFHPHQWRIFRQWUDFWSXUFKDVHSURFXUHPHQWZLWKLQWKHRULJLQDO
YDOLGLW\ RI ELGV  ([WHQVLRQ RI ELG YDOLGLW\ PXVW EH GLVFRXUDJHG DQG UHVWRUHG WR RQO\ LQ
H[FHSWLRQDOFLUFXPVWDQFHV
(GFR Rule 161)

 'HOHJDWLRQRISRZHUVWRWKH0DQDJHPHQW&RPPLWWHHV%RDUGRI0DQDJHPHQW

RIWKH,&$55HVHDUFK,QVWLWXWHV
L

3RZHUV KDYH EHHQ GHOHJDWHG WR WKH 0DQDJHPHQW &RPPLWWHHV%RDUG RI 0DQDJHPHQW RI
,&$55HVHDUFK,QVWLWXWHVWRH[DPLQHDQGDSSURYHWKHOLVWRIHTXLSPHQWVIRUDSDUWLFXODU
\HDURXWRIWKHOLVWDSSURYHGE\WKH3,&()&IRUWKHHQWLUHSODQSHULRGDQGWRVFUXWLQL]HDQG

181

Establishment and Administration Manual

DSSURYHDQ\VXEVWLWXWLRQRILWHPVLQWKHOLJKWRIUHVHDUFKUHTXLUHPHQWVZLWKLQWKHRYHUDOO
EXGJHWDU\SURYLVLRQVRIQRQUHFXUULQJFRQWLQJHQF\RIWKH,QVWLWXWH
(ICAR No. 6-4/92-Cdn.(A&A) dated 6.8.1992)
,&$51R&GQ$ $GDWHG
LL

'HOHJDWLRQ RI SRZHUV DV SHU L DERYH WR VXEVWLWXWH D OLVWHG LWHP ZLWK D QRQOLVWHG LWHP
QHHGVWREHH[HUFLVHGZLWKGXHFDUHDQGFDXWLRQ2QO\LWHPVKDYLQJDGLUHFWUHODWLRQVKLS
ZLWK WKH DFWLRQVDFWLYLWLHV HQYLVDJHG LQ WKH DSSURYHG ()& 0HPR PD\ EH FRQVLGHUHG
IRU DSSURYDO LQ OLHX RI OLVWHG LWHP &DUH DOVR QHHGV WR EH WDNHQ WR HQVXUH WKDW WKH SULFH
GLIIHUHQWLDOLQWKHRULJLQDOO\OLVWHGLWHPDQGWKHRQHSURSRVHGWREHSXUFKDVHGDVDVXEVWLWXWH
LVQRWXQUHDVRQDEOH)XUWKHUWKLVSRZHUVKRXOGEHXVHGVSDULQJO\ZKHQWKHUHLVFRPSHOOLQJ
MXVWLFDWLRQ


,&$51R&'1$ $GDWHG

 5HSODFHPHQWRIYHKLFOHV
7KHOLYHVRIPRWRUYHKLFOHVXSWR+35$&LQWHUPVRIGLVWDQFHUXQLQNLORPHWHUVDQG
OHQJWKRIXVHLQ\HDUVZKLFKHYHULVUHDFKHGODWHULVUHYLVHGDFFRUGLQJWR*RYWRI,QGLD
QRUPVDVIROORZV
Type of vehicle

Existing

0RWRUYHKLFOHVWWHGZLWKHQJLQHV
upto 20 H.P. (RAC)

Revised

km

Years

km

Years.

2,00,000

1,50,000

)XUWKHUWKHOLYHVRIIROORZLQJYHKLFOHVZLOOUHPDLQDVXQGHU
7\SHRIYHKLFOHV

Kilometers

Years.

(i) Heavy commercial motor vehicles

4,00,000

10

LL0RWRUF\FOHVWWHGZLWKHQJLQHVRI+35$&RUDERYH

1,20,000

LLL0RWRUF\FOHVWWHGZLWKHQJLQHVRIOHVVWKDQ+35$&

1,20,000

7KHOLIHRIDWUDFWRUVKDOOEHWDNHQDVKRXUVRU\HDUVZKLFKLVUHDFKHGODWHU


02)1RWLFDWLRQ1R(,,$GDWHG

,&$51R&GQ$ $GDWHG

1RWH3XUFKDVHRIYHKLFOHVXQGHU.9.SURMHFWV
6LQFH.9.SURMHFWVEHDUDSSURYDORI&&($YHKLFOHVVDQFWLRQHGXQGHUVXFK.9.SURMHFWV
EHSURFXUHGZLWKRXWDQ\TXHVWLRQV

182

,&$51R:6GDWHG

Purchase procedure

 0DLQWHQDQFHRI7UHH5HJLVWHU
&XWWLQJRIWUHHVZLWKRXWSURSHUSHUPLVVLRQLVDQRIIHQFHDQGDWWUDFWVVWULFWSXQLVKPHQW
$OO,QVWLWXWHVVKRXOGPDLQWDLQDWUHHUHJLVWHUDQGDFHQVXVRIDOOWKHVWDQGLQJWUHHVZLOOEH
FDUULHGRXWDQGWKHWUHHVLQWKH,QVWLWXWHV5HJLRQDO6WDWLRQFDPSXVVKDOOEHHQWHUHGLQWKH
$VVHW5HJLVWHURIWKH,QVWLWXWH


,&$51R9LJ'DWHG

 0DLQWHQDQFHRI$VVHW5HJLVWHU
$VVHW 5HJLVWHU LV WR EH PDLQWDLQHG LQ D QHZ IRUPDW ZKLFK LV WR EH DGRSWHG  IURP
%HIRUHDGRSWLQJWKHQHZIRUPDWDOOWKH,QVWLWXWHVDUHUHTXLUHGWRFRPSOHWHWKH
$VVHW5HJLVWHUXSWRHLWKHULQWKH*)5IRUPDWRU,&$5$XGLW0DQXDOIRUPDWDV
WKHFDVHPD\EHDQGUHFRQFLOHGZLWKWKHDQQXDODFFRXQWVRIWKH,QVWLWXWH7KHSURJUHVVLYH
WRWDORIDVVHWVPXVWEHUHHFWHGLQWKHQHZ$VVHW5HJLVWHUDVRSHQLQJHQWU\,QDGGLWLRQWR
WKH$VVHW5HJLVWHUDVSHUWKHSUHVFULEHGIRUPDWWKHDEVWUDFWRI$VVHW5HJLVWHULVUHTXLUHG
WR EH SUHSDUHG E\ WKH 2IFHU ZKR LV PDLQWDLQLQJ WKH$VVHW 5HJLVWHU E\ WDNLQJ FORVLQJ
EDODQFHRIDVVHWVXQGHUHDFKFDWHJRU\DWWKHHQGRIWKHQDQFLDO\HDUDQGSURIRUPDEDVLV
DQGSURYLGHGHSUHFLDWLRQDQGDUULYHDWQHWYDOXHRIDVVHWVZLWKWKHFRQFXUUHQFHRI)LQDQFH
$FFRXQWV2IFH,WPD\EHHQVXUHGWKDWLWKH*URVV%ORFNRI$VVHWVDVVKRZQLQ$VVHW
5HJLVWHU DQG LL GHSUHFLDWLRQ DQG QHW YDOXH RI DVVHWV DV VKRZQ LQ WKH$EVWUDFW WR$VVHW
5HJLVWHUDUHWDOO\LQJZLWK$QQXDO$FFRXQWVRIWKH,QVWLWXWH


,&$5'21R,8GDWHG

,&$51R,8GDWHG

,&$51R,8GDWHG
(ICAR No. 6-1/1010-IU dated 4.2.2011)

 'LVSRVDORIIDUPSURGXFHDWWKH,QVWLWXWH&HQWUHVXQGHUWKH,&$5DQGWKH

SURFHGXUHWKHUHRI
)DUPSURGXFHRIWKH,QVWLWXWH&HQWUHVVXFKDVULFHZKHDWPLONSURGXFWVSRWDWRHWFZLOOEH
GLVSRVHGZKLOHIROORZLQJWKHSURFHGXUHODLGGRZQDVEHORZ
D

,Q LQVWLWXWHV FDUU\LQJ RQ HGXFDWLRQDO DFWLYLWLHV DQG KDYLQJ D KRVWHOFRRSHUDWLYH

PHVVHVFDQWHHQVDWWDFKHGZLWKWKH,QVWLWXWHVUHTXLUHPHQWVRIWKHVHVKDOOEHPHW
EHIRUH WKH SURGXFH LV GLVWULEXWHG WR RWKHU PHPEHUV RI WKH VWDII  6LPLODUO\ WKH
UHTXLUHPHQWRI*XHVWKRXVH6FLHQWLVWV+RPHOLNHWKHYLVLWLQJ6FLHQWLVWV+RVWHODW
WKHLQVWLWXWHVKDOODOVREHJLYHQSUHIHUHQFH

E

,ISRVVLEOHWKHSURGXFHVKDOOEHVROGWRWKHVWDIIDFFRUGLQJWRWKHLUUHTXLUHPHQWV
+RZHYHULIWKHTXDQWLW\DYDLODEOHLVQRWVXIFLHQWWRPHHWIXOOGHPDQGRIDOOWKH
'LUHFWRUVKDOOHQVXUHWKDWWKHSURGXFHLVGLVWULEXWHGHTXLWDEO\DPRQJWKHVWDIIVR
WKDWDOOFDWHJRULHVRIVWDIIJHWUHDVRQDEOHVKDUH

183

Establishment and Administration Manual

F

7KH SULFH RI WKH FRPPRGLW\ VKDOO EH GHFLGHG E\ WKH 3ULFH )L[DWLRQ &RPPLWWHH
WDNLQJ LQWR FRQVLGHUDWLRQ WKH SUHYDLOLQJ UDWH DV FHUWLHG E\ WKH &LYLO 6XSSOLHV
'HSDUWPHQW7KHSULFHVR[HGVKDOOEHUHYLHZHGTXDUWHUO\LQFRQVXOWDWLRQZLWK
WKH&LYLO6XSSOLHV'HSDUWPHQWRIWKHVWDWHFRQFHUQHG

G

,IDQ\VXUSOXVSURGXFHLVOHIWRYHUDIWHUPHHWLQJWKHGHPDQGRIWKHVWDIIWKHEDODQFH
VKDOOEHGLVSRVHGRIWKURXJKSXEOLFDXFWLRQ

H

,QUHVSHFWRIFRPPRGLWLHVXQGHUVWDWXWRU\UDWLRQLQJWKH'LUHFWRUVKDOOHQVXUHWKDW
WKHUXOHVRIWKH&LYLO6XSSOLHV'HSDUWPHQWDUHDGKHUHGWRVWULFWO\
(ICAR No. 8(9)/69-Reprgm(F&A) dated 15.10.1975)

184