University Student Council

University of the Philippines Manila

Operations Manual
27th USC Manila
AY 2005 – 2006
Table of Contents

Page
I. Council Protocols

University of the Philippines Manila 1

The University Student Council Manila 3
USC Manila Constitution 4
USC Manila By-Laws 9
Parliamentary Procedure 13
Resolution Making 14
Documentation 15
Finances 16
USC Committees and Desks 17

II. Planning Tools

General Plan of Action 17

SAPIME 17
SWOT Analysis
Force Field Analysis
Problem Prioritization
Planning Matrix
Project Planning Matrix 20
Summary of Committee Projects 21
USC Calendar and Gantt Chart insert
CSC Calendar and Gantt Chart insert
Overview of General Student Activities insert

III. Reference Materials and Documents

Academic Calendar 05-06 23

Minutes, 1st Planning Assembly 23
Financial Statement, USC Manila AY 2004-2005 27
ASAP-Katipunan GPOA insert
Iskolar Student Alliance GPOA insert

IV. Notes and Output 28

ii
Part I – Council Protocols Institute of Ophthalmology (1965), Institute of
Health Sciences (1975) and the National Teacher
Training Center for the Health Professions (1975)
UP Manila The Comprehensive Community Health Program
in Bay, Laguna and the Anesthesiology Center in
History
the Western Pacific were created in 1965 and
1969 respectively, but were abolished in 1988
The birth of UP on June 18, 1908 in the Padre
after an exhaustive review.
Faura campus also signaled the birth of UP
Manila. On this day, UP was established by Act On October 22, 1982, the Center was renamed
1870 of the Philippine Legislature to provide
UP Manila by virtue of Presidential Executive
advanced instruction in literature, philosophy,
Order No. 4. In 1988, the Institute for Socio-
science and arts and give professional and
Biomedical Research (ISBMR) was created to
technical training to every qualified student. It was
serve as a common administrative and research
on the Padre Faura campus that UP spent its facility for UP Manila's research units. In 1995,
formative years during the American colonial
three more units were established to enhance UP
period.
Manila's excellence as a center for academic
training, research and development - the School of
One of the first colleges that comprised the
Distance Education, the Graduate Office, and the
University was the College of Medicine (CM),
Institute of Biotechnology and Molecular Biology
which was founded in 1907 as the Philippine (IBMB).
Medical School. In 1910, the Philippine General
Hospital opened its doors to the public, and was
With the creation of the National Institutes of
eventually linked formally with the CM, with its
Health (NIH) on January 26, 1996 to promote the
dean becoming the PGH director.
conduct of health research and lead in the
utilization of its research findings, the IO, ISBMR
The College of Public Health (CPH), College of and IBMB were made its initial components.
Pharmacy (CP) and the College of Dentistry (CD)
started as units of CM and eventually became full- Overview
fledged units in 1932, 1935 and 1948,
respectively.
The University of the Philippines Manila (UPM) is
one of the seven autonomous universities under
In 1948, the Board of Regents established the the University of the Philippines System. Most of
College of Nursing following efforts exerted by
the 12 units that now compose UP Manila started
visionary leaders of the nursing profession to
as independent units decades ago. In 1977, these
create a school of nursing in UP.
units were grouped together with the
establishment of the Health Sciences Center. In
At the 894th meeting of the Board of Regents on 1979, the Center was elevated to the status of an
October 28, 1977 and through Presidential
autonomous university and was renamed
Executive Order No. 519 dated January 24, 1979,
University of the Philippines Manila in 1983.
the Health Science Center was created and
recognized as an autonomous campus of the UP
In 1987, a major reorganization was undertaken
System. which transformed UPM's philosophy, mission,
organizational structure, governance and
The Center primarily aimed to provide leadership
academic programs to what they are now.
in education, research and services that will
rebound to health care of the highest quality. The
UP Manila currently has 9 degree granting units:
then existing units related to the health sciences
The College of Allied Medical Professions, College
constituted the Center, with the College of Arts of Arts and Sciences, College of Dentistry, College
and Sciences Manila transformed into a full- of Medicine, College of Nursing, College of
fledged unit and made part of the Center.
Pharmacy, College of Public Health, National
Teacher Training Center for Health Professions,
When UP moved to the Diliman campus on
and School of Health Sciences in Palo, Leyte.
December 15, 1948, three of its health units - the
CM, CD, and CPH, remained in the Manila The Extension Services and the Research
campus. Through the years, additional colleges,
Development Units of UP Manila enhance its goal
institutes and units were established such as the
of excellence as a center for academic training,
School of Allied Medical Professions (1962),
research, development and rendering service to

1
the Filipino, thus contributing to the development
of the country. These are the Philippine General
Hospital, the National Institutes of Health and the
Office of the Ugnayan ng Pahinungod and
Continuing Education.
Imbued with the spirit of collegiality, sharing of
new ideas and skills, collaborating and
complementing the individual, groups and sectors
within and among the different academic units and
fostering linkages with other institutions here and
abroad, UP Manila is leading the way to the future.
Objectives of UPM
 To produce exemplary scholars,
practitioners and leaders in the fields of
health, the natural and social sciences
and the humanities;
 To integrate the health science units and
the College of Arts and Sciences into a
cohesive and dynamic institution of higher
learning;
 To strengthen the capabilities of member-
units for growth and productivity in
advanced instruction, research and
community service;
 To develop innovative programs, projects
and models that are responsive to the
social aspirations and health needs of our
people through maximum use of existing
capabilities, active cooperation,
coordination and resourcefulness; and
 To participate in or influence the
formulation of national policies and
programs, and contribute, where and
when relevant, to the resolution of national
issues and concerns.
The Three Year Plan (2002-2005)
”The institution must embark on partnerships with
the community, policy-makers and other
organizations that matter in the health
environment.
“A socially-accountable institution is one that is
socially responsible. The framework for social
responsibility consists of four values: quality,
relevance, cost-effectiveness and equity. This
means that all programs – i.e., curriculum,
research and service must be planned,
implemented, and evaluated on the basis of all
these values. This framework shall be the lens by
which we shall examine UP Manila and shall be
2
our guide in leadership, governance, planning and
strategizing.”
Chancellor Marita V.T. Reyes, MD
1. WORK FOR A SOCIALLY-RESPONSIBLE UP
MANILA
 Reconfigure academic curricula, training
and service programs according to the
social responsibility framework.
 Creatively implement the revitalized GE
Program in a manner that strengthens the
spirit of nationalism, respect for human
rights, gender sensitivity and
environmental consciousness.
 Consolidate and coordinate all service
programs i.e. Pahinungod, NSTP and
practicum/fieldwork programs of colleges,
with the perspective of promoting social
responsibility and nationalism beyond the
academe.
 Broaden access through the
“regionalization” of admissions.
 Establish a placement office/program for
our graduates through linkages with
appropriate institutions.
2. CONTINUE PURSUING ACADEMIC
EXCELLENCE
 Aim for more colleges/units to be
recognized as CHED Centers of
Excellence/Development
 Encourage intellectual ferment at UP
Manila through symposia, debates and
theoretical study circles.
 Introduce innovative pedagogical
techniques.
3. ENCOURAGE SCHOLARSHIP AND WORLD
CLASS RESEARCH IN HEALTH
 Reinvigorate Acta Medica and establish
the Philippine Journal for the Health
Sciences
 Encourage multi-disciplinary and inter-unit
research.
 Work for faculty exchange programs,
consortia and other forms of scholarly
collaboration with reputable universities.
4. DEVELOP, UTILIZE AND PROMOTE
RESEARCHES THAT IMPACT ON NATIONAL
POLICY AND THE PHILIPPINE HEALTH CARE
SYSTEM
  Establish consultative mechanisms with 10. IMPROVE PHYSICAL FACILITIES AND
health policymakers and grassroots NGOs ENVIRONMENT
for the formulation of relevant research
agenda.  Develop an Integrated Waste
 Actively collaborate with the National Management System.
Health Research System.  Implement the greening of UP Manila
 Work for the wider dissemination of
research outputs. 11. INCULCATE A STRONG UP MANILA
COMMUNITY CONSCIOUSNESS
5. MODERNIZE UP MANILA AND FURTHER
DEVELOP ITS TECHNOLOGICAL CAPABILITY  Instill a strong UP Manila identity and
consciousness especially among
 Integrate the School of Health Sciences constituents of the Philippine General
technologically with UP Manila units. Hospital (PGH) and the School of Health
 Computerize patient care, personnel, Sciences in Palo, Leyte.
student, property records and library  Reconvene the Pamantasang Asamblea
services. and strengthen the Yunit Asamblea as
 Upgrade teaching technology. mechanisms for democratic consultation
and participation.
6. INITIATE PROGRAMS FOR STUDENT
WELFARE 12. EXPAND RESOURCE GENERATION
PROJECTS
 Accredit dormitories around UP Manila
with the aim of improving their safety and  Strengthen “institutional promotion and
sanitation standards. development” for UP Manila among policy-
 Expand student benefits e.g. student makers, legislators and alumni as well as
loans and scholarships. private local and international
institutions/corporations.
7. RATIONALIZE AND MAXIMIZE A  Initiate and support campaigns for an
PERSONNEL DEVELOPMENT PROGRAM TO increase in the Philippine Health and
ENHANCE PROFESSIONALISM education budgets.

 Regularize and improve staff development Source: http://www.upm.edu.ph

programs for UPM administrators, REPS
and staff.
 Initiate sustainable capacity-building
programs for all academic, research and
service units.
8. EXPAND AND IMPROVE PERSONNEL
BENEFITS
 Initiate the full implementation of the
Magna Carta for Health Workers, COLA
and other employee benefits such as
exemption from SSL.
 Develop grievance mechanisms, reorient
into a more “friendly” legal office.
9. IMPROVE ADMINISTRATIVE EFFICIENCY
AND FINANCIAL MANAGEMENT SYSTEMS
The USC Manila
The University Student Council UP Manila (USC
Manila) traces its roots to the original UP Student
Council, because historically the Padre Faura
Campus is the first in the UP System.
However, it was only in the year 1979 that the
Health Sciences Center was elevated to the status
of an Autonomous University, to be renamed
University of the Philippines Manila later on in
1983.
This makes the USC Manila AY 2005-2006 the
th
twenty-seventh (27 ) set of student leaders to be
entrusted with governance of the student body in
UP Manila.

 Rationalize budget planning and Contact Information

implementation.
 Enforce accountability, transparency, USC Manila Office
collegiality and fairness in the governance 4/F UP Manila Student Center
and management of UP Manila. P. Faura cor. Ma. Orosa Sts.
Ermita, Manila 0900

3
Tel. +63 2 525-8459
E-mail: uscmanila@gmail.com
USC E-group:
http://groups.yahoo.com/group/uscmanila
LCC E-group:
http://groups.yahoo.com/group/lccupmanila
th
27 USC Manila
AY 2005-2006
Albert Francis E. Domingo
Chairperson
Ezekiel Joshua L. Villena
Vice Chairperson
Anna Melissa F. Abarquez
Councilor
Hazel Dhates A. Domingo
Councilor
Marielle-Felize T. Flores
Councilor
Jose Manuel M. Jamora
Councilor
Raphael P. Juayang
Councilor
Naegele V. Mandal
Councilor
Donn Mc Angelo T. Valdez
Councilor
Mariane M. Altamera
Representative – CAMP
Wilfredo P. Dacuyan, Jr.
Representative – CD
Jeffrey B. Dotinco
Representative – CPH
Porssia Ocampo
Representative – CP
Timothy Joseph S. Orillaza
Representative – CM
Rainier Mar G. Palogan
Representative – CAS
John Stuart R. Pancho
Representative – CN
4
League of College Councils Manila
AY 2005-2006
Ezekiel Joshua L. Villena
Secretary General (Ex-Officio)
Kris Zanna B. Acluba
Chairperson – CPHSC
Martha Bruan
Chairperson – CPSC
Gian Carpio
Chairperson – NSC
Benjo A. Delarmente
Chairperson – MSC
Karla Domingo
Chairperson – UP CDSC
Melai Karaan
Chairperson – CAMP
Sheena Trinidad
Chairperson – CAS
USC Manila Constitution
Article I
General Provisions
Section 1. This Constitution shall be known and
hereby referred to as the "Constitution of the
University Student Council Manila".
Section 2. The Constitution shall govern the
University Student Council and the various college
student councils of UP Manila.
Section 3. For purposes of this Constitution
unless the context indicates otherwise:
a. "University" signifies the University of the
Philippines Manila.
b. "University of the Philippines Manila"
refers to all colleges, degree granting units
under the autonomous unit that offers at
least a bachelor's degree program.
c. "University Student Council (USC) means
the duly constituted body over all colleges
and distinguished from the college student
councils.
d. The "Council" refers to the University
Student Council.
 e. "Chairman, Vice-Chairman , University
Councilors and College Representatives'
refer respectively to the officers and
members of the University Student
Council so designated.
f. "Council members" refer to all members of
the University Student Council general
assembly as defined by this Constitution.
g. "University Councilor" refers to any of the
seven university councilors as
distinguished from the college
representative.
h. "College Representatives" refers to the
representatives of the constituents of the
UP Manila colleges to the USC.
i. "Permanent Vacancy" exists when the
office of a council officer or member has
been vacated by reason of health,
resignation, impeachment or expulsion
from the university.
j. "Temporary Vacancy" exists when the
office of a council officer or member has
been vacated by reason that leaves the
possibility of his resuming his duties
before the expiration of his term
Article II
Declaration of Principles and Objectives
Section 1. The University Student Council
believes
a. that education is a constitutional right and
therefore equal opportunities and access
to education be afforded to everyone,
b. that education is a potent tool in
enhancing nationalist consciousness and
propagating the People's interest,
c. that education should enhance creative
and critical thinking and the ability to make
informed judgment, free of dogma and
myths,
d. that the University is an institution
supported by the wealth of the Filipino
people and that therefore, while it carries
out its obligations to pursue and find
abiding and universal principles, it must
equally relate its activities to the need and
aspirations of the Filipino people. And as
such, UP Manila, being the health science
center of the UP System, should serve to
deliver future Filipino health workers
responsive to the needs and aspirations of
the Filipino communities,
e. that the Student council in order to be
genuine, must be responsive to the true
needs of the studentry and the People,
5
and to this end should be representative,
autonomous and democratic,
f. that in the struggle of the studentry is part
and parcel to the mainstream struggles of
the Filipino people and must therefore
unite with them to the pursuit of a just, free
and democratic society.
Section 2. The University Student Council shall at
all times strive to
a. unify the ranks of the studentry and
ensure the broadest coordination of the
University and College Student Councils in
UP Manila.
b. defend and promote the rights and
general welfare of the UP Manila studentry
and the Filipino people
c. serve as an active forum for students
ideas and sentiments
d. uphold and ensure genuine democratic
participation and representation in all
policy-making bodies in the University that
affect the studentry
e. uphold truly representative, autonomous
and democratic student council
f. uphold the ideals of the University that are
geared towards ensuring a well-rounded
intellectual, social, cultural and physical
developments of every student
g. seek and engender educational changes
for the full development of the human
potential, respond to social realities and
promote academic freedom
h. promote a nationalist and pro people
consciousness among the UP studentry
i. establish unity with other sectors of the
University and the citizenry in the struggle
for national freedom and democracy
Article III
Bill of Rights of Students
Section 1. Every student shall have the right to
a. enjoy freedom of expression
b. exercise freedom to religious worship and
spiritual practice
c. speedy processing of transcript of records
and clearances and confidentiality of
his/her academic records.
Section 2. Student shall individually or collectively
be entitled to
a. have their grievances heard and speedily
processed.
 b. organize and assemble for purposes not
contrary to law regulations.
c. present their views to appropriate bodies
before any policy or decision affecting
their rights, interests and welfare is
adopted in dialogues, consultations and
assemblies or by presentations or by
presentation of submissions
Article IV
Composition of the University Student Council
Section 1. The University Student Council shall be
composed of a Chairman, Vice Chairman, seven
University Councilors all elected at large and one
college representative for each of the degree
granting units of UP Manila
Section 2. The members of the Council shall be
elected every academic year in accordance with
the rules promulgated by the University Electoral
Board and provisions of the University Election
Code
[Section 3 missing]
Section 4. Vacancy
a. Any permanent vacancy in the office of the
Chairman shall be filled by the Vice-
Chairman that if the permanent vacancy
occurs in the office of the Vice-Chairman
for any cause or by reason of his
assumption to the office as Chairman, the
council shall elect among the University
Councilors a new Vice-Chairman.
b. Should both the Chairman and Vice-
Chairman of the council be temporarily
incapacitated, the remaining members of
the council shall elect from among the
university councilors an acting Chairman
and an acting Vice Chairman both of
whom shall relinquish their positions upon
return of the permanent officers. In no
case shall the council be dissolved or
rendered inoperative.
c. If the vacancy occurs in the office of a
university councilor the candidate who
obtained the next highest number of votes
in the last general election of the student
council shall take his place.
d. A vacancy in the office of the college
representative shall be filled in so far as
practicable, in the manner provided above
for the university councilor . Should this
not possible then the college council shall
expeditiously select his replacement in
consultation with the USC until the
6
students have elected their student
representative.
e. When the vacancy is not permanent the
council may choose a replacement who
shall discharge the duties of the council
member until he returns
Section 5. Every candidate for membership in the
USC must before the general election
a. Have at least one semester residence in
UP Manila;
b. Be a bonafide student of UP Manila;
c. Carry the normal load prescribed by his
college; and,
d. Not have been found guilty of any
disciplinary case or any act involving
moral turpitude in the University.
Section 6. Every council member shall hold office
for one academic year or until his successor has
been duly elected certified and assumed office,
provided that councilors who fill vacant seals shall
hold office for the remainder of the unexpired term
Section 7. The induction of the council members
shall take place within a week after their
proclamation by the University Electoral Board, the
oath to be administered by the UP Manila
Chancellor or his duly authorized representative.
Section 8. No council members shall hold office
as editor in chief of a university publication or head
any student organization in the University without
forfeiting his seat in the council.
Article VI
Structure of the University Student Council
Section 1. The University Student Council shall
have a general assembly and an executive
committee.
Section 2. The General Assembly
a. The general assembly shall be the highest
policy making body of the council and
shall be composed of duly elected
members of the University Student
Council.
b. It shall convene at least twice a month in
case of extreme necessity, however, the
Chairman upon the request of at least
one-fourth of the entire membership may
convene the general assembly in special
session.
 c. It shall have the following powers and
responsibilities.
1. Formulate, revise and approve
policies and programs of action of
the University Student Council,
2. Elect from among themselves
officers to the unfilled positions of
the University Student Council
unless otherwise stipulated in this
Constitution, and
3. Review the decision and policies
of the executive committee
4. Review , amend or revise this
Constitution
Section 3. The Executive Committee
a. The executive committee shall be
composed of the Chairman, Vice
Chairman, Secretary, Treasurer, Business
Manager, Public Information Officer and
all heads of committees of the council.
b. The Executive Committee shall.
1. Coordinate and operationalize the
program of action set by the
general assembly and the
executive committee, and
2. Formulate policies, adopt
resolutions and decisions for the
University Student Council in
between sessions of the general
assembly
Section 4. The Officers
a. The Chairman and Vice-Chairman shall be
the officers elected at large of the
University Student Council.
b. The Secretary , treasurer, business
manager and public information officer
shall be the officers elected from among
the University Councilors.
Article VII
Quorum
Unless otherwise provided in this Constitution, a
simple majority of the voting members shall
constitute a quorum for the transaction of business
by the general members present and voting at a
meeting at which there lies a quorum shall be valid
as an act of the entire body
Article VIII
Powers and Duties of the Officers
7
Section 1. The Chairman shall be the chief
executive officer of the council. It shall be his duty
to
a. Sign all resolutions, communications and
papers of the council,
b. Preside over all meetings of the council
provided that in case he desires to take
part in the debate or discussion he may
name the Vice-Chairman or in the
absence of the latter any member of the
council to take his chair,
c. Appoint the executive committee heads at
the beginning of the term or revamp the
committee as necessary and present it to
the general assembly for approval,
d. Create ad hoc committee and appoint the
coordinator and members thereof,
whenever the need arises,
e. Represent the council in his official
capacity as Chairman on occasions and
event where the students need
representation,
f. Head the executive committee, and
g. Perform such duties and performance of
the functions of his office
Section 2. The Vice-Chairman shall
a. Assist the Chairman in all matters where
his assistance is required,
b. Take over the function of the Chairman,
whenever his office is vacant by reason of
his death, resignation, removal
suspension, illness, absence, or physical
or mental incapacity or ofhis failure to
qualify for office.
c. Convene the League of College Councils
Section 3. It shall be the duty of the Secretary to
a. Keep a journal of the proceedings of the
meetings of the council,
b. Keep all papers and correspondence of
the council,
c. Certify all official acts of the council, and
d. Perform such other duties as the council
or Chairman may assign to him.
Section 4. The Treasurer shall
a. Act as the custodian of and deposit in the
bank the funds of the council,
b. Keep a record of the funds of the council,
c. Disburse the same in accordance with an
appropriation of the council, and
 d. Submit a financial report at the end of
each semester to the council which shall
be published by the University publication
Section 5. The Business Manger shall
a. Keep an inventory and take charge of all
council properties,
b. Supervise all business and fund-raising
activities of the council,
c. Take charge of the collection and
accounting of the Student Welfare Fund
every registration including summer
period, and
d. Perform such other duties as the council
may assign to him
Section 6. The Public Information Officer shall
a. Release news items regarding council
activities to the media;
b. Promote good relations with the press and
public;
c. Answer inquiries about the council and its
activities; and,
d. Perform such other duties as the council
may assign to him
Article IX
Impeachment
Section 1. The general assembly may remove or
suspend any of its members on any of the
following grounds:
a. Willful violation of this Constitution
b. Gross neglect of duty
c. Any form of misconduct which undermines
the integrity of the University Student
Council
Section 2. Upon the resolution of at least one-
fourth of the members of the general assembly a
motion of impeachment shall be undertaken
against on or more of its members.
Section 3. Member or members for which charges
for impeachment have been directed shall be
furnished a copy of the allegations not later than
ten days before the given opportunity to present
his/her defense in writing before the meeting shall
be allowed to address the general assembly
during the meeting.
Section 4. Council member shall be considered
impeached upon a two third vote of the general
assembly.
8
Article X
Suspension
Section 1. As an alternative to impeachment,
council members may be suspended when
a. They have been found guilty by the
general assembly of any of the above
delinquencies in Article IX,
b. A two third vote of the council members
present in the general assembly meeting
approved the suspension upon hearing
their defense, and
c. The members to be suspended was
informed through a written notice of the
proceedings not later than five (5) days
before the meeting is called for that
purpose.
Section 2. The general assembly shall decide the
period for which the council member shall be
suspended provided it shall not exceed thirty (30)
days
Section 3. Suspended council members shall not
be allowed to participate in deliberations, vote and
exercise his duties and power as a council
member
Section 4. Suspended members shall have their
names stricken from the roll of the University
Student Council during each period of their
suspension and therefore will not be included in
any quorum
Section 5. Suspended council members may be
allowed to attend meetings and address the body
provided a majority of the council members
present are in agreement.
Article XI
Funds of the Council
Section 1. The General Fund of the Council shall
consist of the Student Welfare Fund collected from
every student by the duly authorized
representative of the University Student Council
every registration including summer period and
shall be deposited in a bank with the chairperson
or the vice-chairperson and/or treasurer as
signatories
a. The Student Welfare Fund will be
appropriated as follows 40% for the
University Student Council and 60% for
the local student council fund
 b. The USC shall be responsible for the
appropriations of local council funds upon
the request of the local student council
c. The amount to be collected shall be
defined in the USC By-laws
Section 2. The University Student Council shall
formulate and adopt a budget which shall embody
a work plan or program with estimated
expenditures for the incoming year
Section 3. No disbursement of funds of the
council shall occur except in the pursuance of an
appropriation authorized by the council
Section 4. The balance of the council funds shall
be returned as the funds for the next succeeding
term
Section 5. The USC shall publish a financial
statement at the end of the term
Article XII
Amendments
Section 1. Any amendment to or revision of, this
Constitution may be proposed by the University
Student Council after an affirmative vote of at least
to-thirds of the general assembly.
Section 2. The proposed amendment must be
presented in writing at the previous meeting of the
council or not later than ten days before holding of
the meeting to decide upon it.
Section 3. Any amendment shall be valid only
after it has been approved and ratified by the
University Student Body in a referendum following
its publication and proper dissemination.
USC Manila By-Laws
st th
Approved during the 1 GA of the 27 USC Manila
(17 April 2005)
Article I
General Provisions
Section 1. These By-Laws shall be known and
hereby referred to as the “By-Laws of the
University Student Council Manila”.
Section 2. These By-Laws are based on the
provisions of the Constitution of the University
Student Council Manila.
9
Section 3. As used in these By-Laws, the
following terms, unless otherwise defined, shall
mean:
a. University – refers to the University of the
Philippines
b. UP Manila – refers to the University of the
Philippines Manila
c. Students – refers to bonafide students of
UP Manila
d. University Student Council (USC),
Council, USC Manila – refer to the
University Student Council of UP Manila
e. USC Constitution, Constitution – refer to
the Constitution of the University Student
Council Manila
f. By-Laws – refers to these By-Laws of the
University Student Council Manila
g. USC Manila Office – refers to the
following postal address: 4/F UP Manila
Student Center, Padre Faura cor. Ma.
Orosa Sts., Ermita, Manila 0900
h. GA – refers to the USC General
Assembly, the council’s highest policy
making body composed of its duly elected
members
i. Member – refers to any member of the
USC Manila General Assembly
j. Management Staff – refers to the USC
Manila Management Staff as outlined in
Article V of these By-Laws
k. College Student Council (CSC) – refers to
the local College Student Council of a
particular college within UP Manila
Article II
Duties of Officers
The Chairperson, Vice-Chairperson, Secretary,
Treasurer, Business Manager, and Public
Information Officer shall have duties as outlined in
the USC Constitution. Other functions, powers,
and duties may be assigned to them by the GA
provided that these are not inconsistent with the
USC Constitution.
Article III
Committees
The Chairperson, upon consultation with the GA
and whenever a specific need arises, shall create
an ad-hoc committee with defined membership,
functions and powers, and duties that shall
effectively address such need. He/she shall
appoint from the members of the GA the
Committee Chairperson to coordinate the ad-hoc
Committee’s affairs.
 Article IV
League of College Councils
Section 1. Composition. The League of College
Councils (LCC) shall be composed of all the
College Student Councils (CSCs) of UP Manila,
represented by their respective Chairpersons. The
USC Vice-Chairperson shall be its presiding
officer.
Section 2. Functions and Powers. The LCC shall
serve as a coordinating body for inter-College
student affairs, and as an institutional liaison
between the USC and the CSCs. It may
recommend positions, opinion, and activities for
adoption of the USC. It shall also serve as an
avenue for consultation of the students.
Article V
USC Manila Management Staff
Section 1. Name. There shall be a corps of
students dedicated to efficient and professional
operations of the council as an institution. It shall
be referred to as the “USC Manila Management
Staff”.
Section 2. Recognition. The Management Staff
shall be recognized throughout the campus as an
extension organization of the USC Manila, and as
such shall enjoy the rights and privileges of any
regular university-wide student organization in as
so authorized by its mother organization, the
council.
Section 3. Duties. The Management Staff shall
carry out lawful orders emanating from the council.
It may also suggest to the council for approval and
implementation activities that are not contrary to
the USC Constitution and By-laws. Individual
members of the council may be given direct
authority to supervise the Management Staff by a
council resolution for that purpose.
Section 4. Organizational Structure. The
Management Staff shall organize amongst
themselves a set of officers with their head being
referred to as the “Chief of Staff”, who shall report
directly to the council. Other positions may also be
created so long as efficiency is kept in mind.
Article VI
Meetings
Section 1. Public Nature. All meetings of the
council shall be open to the public unless decided
otherwise to be an Executive Session by majority
vote of those in attendance.
10
Section 2. Quorum. A simple majority (fifty
percent plus one) of all the members of the body
holding office at the time the meeting is called
shall constitute a quorum for transaction of
business.
Section 3. Representatives. In their absence,
council members may send representatives on
their behalf; Provided, that said representatives
are bonafide students of UP Manila with
unquestionable moral character, and that they are
not to be counted for purposes of determining a
quorum; Provided further, that they cannot vote on
any matter; Provided finally, that in no case shall a
representative preside over a meeting.
Section 4. Venue. The venue for all meetings
shall be the USC Manila Office, unless otherwise
agreed upon by the body seeking to meet. The
business manager shall coordinate the reservation
and scheduling of venues to avoid conflicts of
usage.
Section 5. Schedule. Regular sessions shall be
scheduled at a common day and time fairly
convenient to the council members. Its frequency
shall be at least twice a month, with equal
chronological spacing in between. Special
sessions may be called by the Chairperson from
time to time, upon request of at least one-fourth
(1/4) of the entire council membership.
Section 6. Notices and Cancellation. Regular
sessions can only be cancelled when there are
unforeseen events conflicting with the schedule
that are deemed threats to the physical safety of
council members, or when non-working public
holidays are declared. Notices shall only be given
by the Secretary in such cases and when the
schedule is changed. Notices for Special sessions
must be sent out one (1) week in advance, except
when the matter to be discussed is of urgency.
Section 7. Conduct and Parliamentary Procedure.
Members of the council shall observe
parliamentary procedure in the conduct of
meetings. Formalities such as the use of titles to
address any member need not be necessary,
provided that due courtesy and respect are
afforded to all members.
Section 8. Order of Business. The Order of
Business for all meetings shall be as follows:
a. Call to order
b. Roll call
c. Reading, correction, and approval of
Minutes of previous meeting
 d. Reading and referral of correspondence to
the USC
e. Report of the Chairperson
f. Report of Committees
g. Unfinished or old business
h. New business
i. Announcements
j. Adjournment
Section 9. Voting. Voting on motions and divisions
shall be performed as follows:
a. Majority vote. Unless otherwise stated,
any issue shall be subjected to a majority
vote, equivalent to fifty percent plus one
(50% +1) of all members present who cast
their votes. In the event that fifty percent is
not a whole number, fifty percent shall be
interpreted as the next higher whole
number.
b. Abstention. A vote of abstain must be
formally cast for it to be considered. If a
majority of the votes are abstentions, the
Chairperson shall decide on the issue.
c. Run-off voting. In the event that voting is
conducted between three or more options
and no option acquires a majority vote, the
two options that received the highest
number of votes shall again be subjected
to voting. The option that shall gain the
majority vote shall be adopted.
d. Conduct. Voting shall be conducted by
viva voce vote or by show of hands. A
member who wishes to explain his/her
vote may do so in not more than two (2)
minutes.
e. Tie vote. The presiding officer may cast
his/her vote in the event of a tie.
Article VII
Attendance and Absences
Section 1. Upon written application to the General
Assembly, setting forth good and sufficient cause,
leave of absence may be granted excusing a
member from attending the meetings of the
council for a specified length of time.
Section 2. In no case shall a leave of absence be
granted for more than three (3) consecutive
meetings or a total of five (5) meetings.
Section 3. In the event that a member incurs more
than three (3) unexcused consecutive absences or
more than a total of five (5) unexcused absences,
he/she shall be reprimanded in writing and fined
an amount to be agreed upon by the General
Assembly.
11
Article VIII
Resolutions
Section 1. No resolution or motion to commit the
council on any matter shall be considered by the
council until it has been considered by the GA.
Section 2. Resolutions for consideration of the
council shall be pursued by the following process:
a. Filing. Any USC member files the USC bill
with the Secretary, or writes a letter to the
secretary stating his/her intended bill
content
b. First reading. The Secretary confers with
the Chairperson, calendaring the bill for
the next GA regular session. The bill title
is read by the Chairperson in that GA
session as part of his report, after which
the GA shall refer the bill for action to the
appropriate Committee.
c. Committee deliberation. The Committee
studies the bill, conducts public hearings
or inquiries if deemed necessary, then
considers the bill for disapproval or
approval. If the bill is disapproved, it is
sent back to the Secretary with the
detailed decision and reported out in the
next GA as such. If the bill is approved, it
is reported by the Committee to the
Secretary, who calendars the same as
New Business in the next GA regular
session. This period with the Committee
shall not exceed two weeks.
d. Second reading. The Bill Sponsor delivers
the summary of the committee report, and
formally asks for bill approval. The GA
studies the bill, allows interpellation of the
sponsor by the other members, and
amends the bill as necessary. If the bill is
certified as urgent by the Chairperson,
final approval can be obtained from the
GA at this stage after any amendments
have been made.
e. Third reading. The Secretary duplicates
the amended bill, and distributes copies to
all USC members. The amended bill is
calendared for the next GA regular
session as unfinished business. At that
GA regular session, the Chairperson
reads the amended bill’s title, and the GA
votes to approve or disapprove. No
amendments can be made at this point.
f. Publication or Archiving. If the bill is
approved by the GA, it is then assigned a
resolution number (chronologically
according to the Secretary’s records) and
then reprinted into a clean copy, certified
by the Secretary and signed by the
 Chairperson. It is then published. If the bill
is disapproved by the GA, it is marked
disapproved and then sent back to the
Secretary for archiving.
Article IX
Student Welfare Fund
Section 1. Collection. A duly authorized
representative of the USC shall collect from every
student funds to be designated as the Student
Welfare Fund (SWF). Collection shall be
performed at the enrollment/registration period of
each academic semester including summer. No
student shall be officially registered unless he/she
has already paid the SWF.
Section 2. Appropriation. Forty percent (40%) of
the SWF shall be appropriated for the USC, and
the remaining sixty percent (60%) shall be
appropriated for the CSC. CSC funds may be
disbursed immediately, provided that an
accounting of the total collections and disbursed
funds shall be submitted by the CSC involved to
the Treasurer.
Section 3. Amount. The basic amount to be
collected as SWF shall be twenty pesos Philippine
currency (PHP 20.00), except in Colleges wherein
their student bodies have agreed to pay a different
amount, in which case such amount shall not be
less than the aforementioned basic amount.
Article X
Financial Management
Section 1. The treasurer shall deposit all funds of
the council in a major commercial bank to be
approved by the GA.
Section 2. All bills shall be paid only by checks
signed by the treasurer upon vouchers signed by
any two officers accompanied by authorization
from the council. Cash payments shall be allowed
only in the event that a checking account cannot
be availed of. A thorough audit of all the council’s
financial transactions by a qualified person who is
not a member of the USC Manila shall be
conducted every two months.
Section 3. The fiscal year of the council shall
extend from April 15 to April 14, and for the
collection of the Student Welfare Fund shall be
divided into three (3) semiannual periods
corresponding to the three semesters – Summer,
First, and Second.
Section 4. At the beginning of each fiscal year the
GA shall prepare or cause to be prepared a
12
budget of estimated income and estimated
expenditures for the year, which, having been
agreed to by the GA, shall stand as the limit of
expenditures for the respective purposes unless
otherwise ordered by action of the GA.
Article XI
Information Dissemination
Section 1. Transparency. All members of the USC
Manila shall make it their personal commitment to
the students to be accountable at all times for their
words and actions in official council matters. At
any reasonable time within office hours on regular
school days, all records and documents of the
council shall be made available for viewing or
replication by students; Provided, that intention for
such viewing and/or replication shall be properly
expressed at least a day before.
Section 2. Information Technology and Traditional
Means. The council shall see to it that all means of
information dissemination – whether through the
traditional means by paper or by information
technology – shall be maximized. Access to
council records and updates shall be effected
through internet facilities like websites, e-mail,
weblogs, egroups, etc.
Section 3. USC Newsletter. A newsletter reporting
council activities and positions shall be published
every last week of the month. With the council as
Publisher, the Chairperson shall be the Editor-in-
Chief, and the Public Information Officer shall be
the Managing Editor. The newsletter shall follow
the norms of responsible journalism.
Article XII
Effectivity and Amendments
Section 1. These rules take effect immediately
upon their first approval by the GA in a regular
session.
Section 2. Specific sections of these By-Laws
may be temporarily suspended upon motion and
approval by two-thirds (2/3) vote of all members of
the GA; Provided, that sections directly derived
from the USC Constitution can never be
suspended.
Section 3. These bylaws may be amended at any
succeeding regular session of the GA, a quorum
being present, by a two-thirds vote of all members
present, provided that notice of such proposed
amendment shall have been received by each
member at least ten (10) days before such
meeting.
Section 4. No amendment, deletion, or addition to  Majority vote
these bylaws can be made which is not in
harmony with the USC constitution. d) Postpone to certain day: “I move we
postpone consideration of this matter
Section 5. Approved amendments shall take until…”
effect immediately.  Requires all eight steps in handling
motions
Parliamentary Procedure  Majority vote

e) Close debate: “I move we close debate

Handling motions
and vote immediately on the pending
question.”
The proper procedure for handling a motion is as
 Discussion not needed
follows:
 Two-thirds vote
1) Member signifies they would like to speak,
addressing the Chairperson f) Lay on the table: “I move we table this
2) Chairperson recognizes member motion concerning…”
3) Member states motion  Discussion not needed
4) Chairperson asks for a second if no one  Majority vote
voluntarily offers
5) Chairperson states the motion g) Take from the table: “I move we take from
6) Chairperson asks for discussion if it is a the table the motion…”
debatable motion  Discussion not needed
7) When discussion ceases, Chairperson  Majority vote
restates motion and asks for a vote
8) Chairperson gives results of vote and
declares the motion passed or failed Other useful motions

(Some motions do not require all eight steps.) h) Withdraw: “I wish to withdraw the motion
Motions most often used
Motions have rank or precedence, those of lower
rank yield to those of higher rank, resulting in more
than one motion of the floor at one time. A higher
ranking motion can be moved during the i)
discussion period of a pending motion before the
assembly.
The following motions are listed according to their
rank, starting with the lowest:
j)
a) The main motion: “I move…”
 Requires all eight steps in handling
motions
 Majority vote
b) Amendment: “I move we amend the
motion by…” k) Parliamentary
 Requires all eight steps in handling
motions
 Majority vote
c) Refer to committee: “I move we refer this
matter of … to the Committee on…”
 Requires all eight steps in handling l)
motions
concerning…” (only by proponent of
motion)
 If a member objects to the withdrawal,
another member’s motion is in order
 Does not need a second
 Majority vote
Reconsider: “I move we reconsider the
vote on the motion…”
 Interruption of speaker and recognition
by Chairperson not needed
 Majority vote
Point of order: “I rise to a point of order.”
(to indicate errors in parliamentary
procedure)
 May interrupt speaker; does not need
recognition; does not need a second
 Decision by the Chairperson
inquiry: “I rise for
parliamentary inquiry.” (member asks if an
error has been made in procedure)
 May interrupt speaker; does not need
recognition; does not need a second
 Decision by the Chairperson
Division: “I call for division.” (to obtain an
accurate account of the vote)

13
  May interrupt speaker; does not need
recognition; does not need a second
 Decision by the Chairperson
m) Questions of privilege: “I rise to a question
of privilege.” (matters concerning personal
comfort)
 May interrupt speaker; does not need
recognition; does not need a second
 Decision by the Chairperson
n) Adjourn: “I move we adjourn.”
 Discussion not needed
 Majority vote
How to attempt to pass a motion
1) Second the motion immediately.
2) Give arguments for it during the
discussion.
3) Vote for the motion.
4) Vote against any motion to postpone the
original motion indefinitely.
5) Move to amend it, to perfect or improve it.
6) Vote against the motion to close debate in
order to continue to discuss the motion’s
good points.
7) Vote against the motion to table.
8) Vote against the motion to recess.
9) Vote against the motion to reconsider.
10) Carry out motions immediately, so the
motion to rescind cannot be used.
11) Vote against motion to adjourn.
12) The only way to carry a motion is to get
the votes. Have your supporters at the
meeting and encourage them to vote your
way.
How to attempt to defeat a motion
1) Do not second the motion.
2) Give arguments against it during the
discussion.
3) Vote against the motion.
4) Move to postpone indefinitely in an
attempt to “kill” it.
5) Move to amend it to make it undesirable or
complicated.
6) Move to refer it to a committee to delay
action.
7) Move to postpone it to the next meeting to
delay action.
8) Move to close debate to stop further
discussion of good points.
9) Move to table the motion.
10) Move to take a recess to delay the
discussion and vote.
14
11) If opponents win, move to reconsider the
motion.
12) If opponents win and action has not been
taken, move to rescind it.
13) Move to adjourn in order to prevent voting.
Source:
http://www.uwstout.edu/studentcenter/cdrom/goals/parliamenta
ry.html
Resolution Making
Rationale and Procedure
The Council Resolution formalizes major decisions
and/or stands.
To make the Council more efficient and to help
organize the work of the Secretary, the following
are the steps (Art XI, Sec 2 of the By-Laws) to
formalize or put into writing/black-and-white
MAJOR measures, decisions, and other stands
that any member of the USC Manila would like to
have the council consider.
1. Any member of the USC General
Assembly may propose any MAJOR
measure, decision, stand, or directive for
consideration by the council. He/she is
encouraged to use the USC Bill template.
Assistance may be requested from the
Secretary.
2. Fill in the bracketed text in the USC Bill
template. It is not required to be legalistic
in the language to be used. What is
important is that the theme of the author’s
intentions be put into writing.
3. Once the USC Bill template is filled in
completely, submit it to the Secretary for
docketing (recording) and assignment of a
Bill number. Bill numbers are assigned
based on the chronological order of Bills
received by the Secretary.
4. The Secretary confers with the
Chairperson about including the filed bill
into the agenda of the next General
Assembly (GA) regular session for first
reading.
5. The GA will decide upon first reading as to
which Committee is the most appropriate
to study and make recommendations on
the filed bill. If there are any GA members
who would like to personally support the
 bill being evaluated, they can be listed by
the Secretary as Co-Sponsors of the Bill. WHEREAS, [significance];

6. The assigned Committee shall then go WHEREAS, [objective/s];

through the process of studying and/or
revising the Bill, to come up with a NOW, THEREFORE, be it RESOLVED, as it is
recommendation not later than two (2) hereby RESOLVED by the UNIVERSITY
weeks from receipt of the Bill (the time of STUDENT COUNCIL UP MANILA GENERAL
which may shorten depending on the Bill’s ASSEMBLY in regular session, to [Main Directive];
urgency). The Committee shall submit its
decision to the Secretary for inclusion into RESOLVED FURTHER, that [Secondary
the agenda of the next GA regular Directive];
session.
RESOLVED FURTHER, that [Tertiary Directive,
7. If the bill is approved by the Committee etc.].
assigned to it, then the GA shall vote on it
at its next meeting (if the Bill is certified as PASSED and ADOPTED at the
urgent by the Chairperson) or shall study _______________________________ this ____
and amend it as needed at its second day of ___________, 2005.
reading. If it is disapproved by the
Committee, then the Secretary will simply The General Assembly
report that the Bill has been disapproved
and is thus archived in the files of the Certification:
Council.
I HEREBY CERTIFY that pursuant to the
8. If a majority of the GA votes FOR the bill, Constitution and By-Laws of the USC Manila, this
then the latter is then converted to a Resolution numbered 0506-_______ was given
Council Resolution which shall, upon due course in the USC Committee on
certification of the Secretary and approval _______________ and arrived at and approved in
of the Chairperson, become binding and a meeting with quorum by a [unanimous/majority]
executory upon the Student Body of UP vote of the General Assembly, the details of which
Manila. If a majority of the GA votes are in the Minutes of the Meeting dated
AGAINST the bill, then the latter is marked __________________.
DISAPPROVED BY THE GA and returned
to the Secretary for archiving. MARIELLE-FELIZE T. FLORES
Secretary
USC bill template
Noted:
USC Manila Bill No. 0506 - ______

A RESOLUTION [MAIN PURPOSE], AND FOR ALBERT FRANCIS E. DOMINGO

OTHER PURPOSES ADOPTED ON Chairperson
______________.

Introduced by: [Individual Author/s – any USC

Documentation
member/s]
Meeting Minutes
Co-sponsored by: [Individual Co-sponsor/s – the
supporters from the General Assembly]
Although it is natural to think only in terms of the
“here and now,” the decisions you make today
Referred to the Committee on [Committee Name]
may have significant impact on your organization
of the USC Manila on [Date].
in the future years. Therefore, it is important that a
[Approved/Disapproved] by the Committee on
thorough and accurate summary of all
[Committee Name] on [Date] as Ctte Report No.
organization meetings be maintained. Minutes are
______;
a record of what is done and not of what is said.
[Respectfully referred to the General Assembly for
Consideration/
Generally, personal opinion of members and other
Sent to the Secretary for archiving].
discussion should be avoided. These matters can
WHEREAS, [background/history];
15
be transcribed from audio recordings and then
released as proceedings.
Minutes should normally contain the following
information:
1) Name of organization
2) Nature of the meeting (regular or special)
3) Date and place of meeting, list of those
present
4) Presiding officer and secretary
5) Approval of minutes of previous meeting
6) All reports and action taken
7) All main motions carried or lost with the
vote count where needed
8) All other motions carried which contain
information necessary to subsequent
meetings
9) Adjournment
Source:
http://www.uwstout.edu/studentcenter/cdrom/goals/meeting_mi
nutes.html
Event Recording
Part of effective documentation is the recording of
events. Whenever there is a council event, see to
it that photographers are on hand taking pictures,
and don’t forget to write down summarized (or
detailed, as applicable) proceedings of what
transpired.
Finances
Sound Practices
 All disbursements must be made by
Voucher only as authorized by the council.
 All receipts should be deposited into the
USC bank account at least once a week.
They should never be deposited in an
individual bank account.
 Budgeting is an important planning tool
and an integral part of program planning.
Budgets should maximize available
resources, and should be prepared well in
advance of the project(s) requiring
funding.
 Sources of income for the USC Manila are
the Student Welfare / Council Fund (40%
of the current Student Council Fund paid
at enrollment) and fund-raising events,
aside from sponsorships. Expenses to
watch out for include telephone bills,
printing and photocopying, travel, national
16
or regional membership dues, and
equipment/facility rentals.
Banking
In opening and/or maintaining the USC Manila
bank account, know the following from prospective
banks:
 Maintaining Balance
 Transaction Charges
 Accessibility (ATM)
 Interest and Taxes
 Feasibility of a checking Account
 Account opening requirements
 Signatories
 Organizational protocol (change in
officers, etc)
Accounting
It is necessary to keep a financial journal to allow
the treasurer to keep track of deposits and detail
expenses, earnings, and interest. Note the
following pointers:
 An original receipt from the vendor should
substantiate all expenses paid. If this is
not possible, the individual requesting
reimbursement should be required to
furnish a signed statement that explains
the purpose of the expense. The
officer/committee person responsible for
the activity/event for which the expense
was incurred should also approve such an
expense.
 The treasurer should reconcile the books
with the bank and, at least monthly,
prepare a financial statement for reporting.
 The financial statements and records
should be reviewed every two months by a
reputable independent auditor.
 Financial records should be retained for a
minimum of five years. This can be
accomplished by sealing all records in an
envelope or box at the time of transfer to
the new treasurer/bookkeeper. The date
to destroy the information should be
clearly identified on the container to
ensure future officers know the proper
date.
Source:
http://www.uwstout.edu/studentcenter/cdrom/money/finances.h
tml
USC Committees and Desks
st
Committees approved during the 1 GA
 Academic Affairs
 Culture
 Health
 Legislative Affairs
 National Unity and Sectoral Solidarity
 Sports and Athletics
 Student’s Rights and Welfare plus Basic
Services (Strawbs)
st
Desks approved during the 1 GA
 Gender and Grievance
Part II – Planning Tools
General Plan of Action
Elements of the General Plan of Action
A General Plan of Action (GPOA) or Platform of
Government is a comprehensive political plan that
contains the following: Mission/Vision, General
Objectives, Specific Objectives, and List of
Projects. These elements are interrelated:
 Mission/Vision – the mission/vision
contains motherhood statements that
capture and present themes that shall be
pursued for the term in office.
 General Objectives – general objectives
are goals that are wide in scope. They
must be contextualized with the
mission/vision in mind.
 Specific Objectives – specific objectives
are further-detailed descriptions of the
general objectives. They should be
SMART – specific, measurable,
attainable, realistic, and time-bound.
 List of Projects – the list of projects
contains the programs that shall
operationalize the specific objectives. It is
only through these tangible outputs that
constituents will be able to appreciate the
first three elements of the GPOA.
Election period GPOA vs. working GPOA
In the course of elections, political parties and
candidates often present different GPsOA. The
contrast may be in either one of the four elements
17
listed above. Principled leadership becomes
manifest when voters select their leaders on the
basis of their GPOA coupled with the capability of
the candidate to implement his/her GPOA.
In the case of collegial bodies such as the USC, a
single party’s GPOA can be adopted with full
confidence that the voters approve of it only if all
the available seats are occupied by that party’s
candidates.
Multilateral councils that have leaders elected from
different political parties cannot adopt any single
party’s GPOA, because there must be reason why
candidates from other parties made it into the final
set of policy makers.
Thus, the working GPOA should be a consensus
between all members of the council as to what
portions of their respective GPsOA shall be
included. Consolidation is thus performed, with the
general intention of weeding out not-so-significant
projects in favor of programs that are most
beneficial for the constituents’ common good.
SAPIME
The acronym SAPIME stands for Strategic
Assessment, Planning, Implementation,
Monitoring, and Evaluation.
It is a program/project management cycle, a
process that happens from the moment a project
is conceptualized to after it has ended.
SA P I
E M
Strategic Assessment for organizations is
conducted using the SWOT analysis – which
stands for Strengths, Weaknesses, Opportunities,
and Threats. Upon conceptualization of a project,
one must correctly analyze current conditions
wherein the project shall materialize using SWOT.
This process offers insight as to how viable the
project is, what resources should be tapped, and
the pitfalls that can be avoided.
Another method to have an effective strategic
assessment is to use the force field analysis.
Recall from physics that Force = mass x
acceleration, and that forces are depicted using Here’s an example for community health
vectors that have both magnitude and direction. problems:

GOAL Barangay 143 has three problems: (1) source of

potable water, (2) drug addiction among the youth,
14-18 y/o males, and (3) typhoid fever, wherein
2/2000 people are sick, with 20 others having
diarrhea and fever.

Problem prioritization table for Bgy 143:

(1) (2) (3)

Criteria
Water Drugs Typhoid
Here’s an example on how to apply the force field Magnitude of the
analysis: consider the figure above. The horizontal problem
line on the left is the current condition (status quo) Community
surrounding your problem, and you’d like to bring it support
up to the level of the goal. Political support
Program feasibility 2 3 1
The broken arrows are restraining forces, hence Availability of
they push your current conditions farther away resources
from the goal. Restraining forces are tantamount Cost/expenses
to challenges that prevent you from moving
Total:
forward to achieve your intended result.

The solid arrows, on the other hand, are driving
forces that lift current conditions closer to your
goal. Driving forces are those factors that favor
your project – whether they are in terms of
logistics, time, etc.
Assign magnitudes to your restraining and driving
forces depending on how heavy you view them, or
how they can really affect your project. Use one
vector arrow per force. The summated vector will
determine whether you shall reach your goal or
not. In the event that the summation of vectors
pushes you away from your goal, identify the
vectors that cannot be cancelled out by available
driving forces, and work on them.
Rank the problems per criteria, using 1 as the
highest and 3 as the lowest.
Example: Since addressing the water source
problem is more feasible than drugs but not as
attainable as curing the typhoid problem, the
numbers are assigned as above. (Drug addicts
take long to treat, typhoid only needs medicines,
water sources can be constructed by the city
government.)
Add the total scores per problem. The problem
with the lowest score should be your top priority,
while the problem with the highest score can be
addressed last.

Once you have prioritized your problems, specific

Planning follows strategic assessment. Once you
have an idea of current conditions and what you
need to maximize in order to move forward, the
planning stage then begins.
A multitude of problems may be identified, and
plans can be made for all of them. However, if the
number of problems is just too many or resources
are scarce, it is wise to prioritize which problems
shall be dealt with first.
Problem prioritization can be done using a table
for the purpose. In the first column, list criteria
you’d like to judge your problems with. The second
column onwards is to be assigned to your
identified problems, one column to one problem.
planning matrices can then be made for the first
few of them on the list.
In making a planning matrix, the problems are to
be listed in the first column, and the criteria below
shall be the next few column headings:
 Objectives – make sure they are SMART
(Specific, Measurable, Attainable,
Realistic, and Time-bound)
 Methodology – write down how you are to
go about achieving your objectives.
Action plans come in here.
 Resources – there are two types: human
and material. For human resources, list
down people assigned to implement the
methodology. Identify also other

18
 individuals or groups working on the
same thing – they can be tapped as
resources to help attain the objectives.
 Verifiable indicators – List down aspects
of the project that can be observed for
changes that mean your concept is
working. Examples include the number of
people interested, actual participation,
etc.
 Means of verification – list down how you
are to document on paper the changes
that your indicators will show. Examples
include signatures/attendance sheets,
pictures, or head counts.

Source: Lectures in Family and Community Health (FCH),

UPCM YL IV

19
Project Planning Matrix
*To be accomplished for each individual project

27th USC Manila (AY 2005-2006)

PROJECT PLANNING MATRIX
(To be accomplished for each project)

Committee/Desk: ___________________ Project No. ______

Please accomplish legibly. Do not leave any space blank.

Name of Project:

Short Description and SMART Objectives: Projected DATE and TIME:

(Attach extra sheets if needed)

Resources: Human Material

(Attach extra
sheets if needed)

Estimated Budget:
Income Expenses

Subtotal: _____________ Subtotal: ______________

Net total: __________________

Preparation Checklist:
Preparation will start [ ] days / weeks / months before the event.

____ Goal Setting -

____ Program Development -
____ Scheduling -
____ Budget Finalization -
____ Contracting -
____ Facilities and Arrangements -
____ Publicity and Documentation -

20
Summary of Committee Projects
27th USC Manila (AY 2005-2006)
SUMMARY OF COMMITTEE PROGRAMS/PROJECTS

To: The Chairperson

From: ________________ Committee/Desk Head’s Signature: __________________________
This is to respectfully notify your office of the following programs/projects:

Project Number SMART Objectives Beneficiaries Target Audience /

and Name Participants

Thank you.

To: The Secretary

From: ________________ Committee/Desk Head’s Signature: __________________________
Please be ready to document the following programs/projects:

Date Project Number Short Description Documentation Needed

and Name

Thank you.

21
To: The Treasurer
From: ________________ Committee/Desk Head’s Signature: __________________________
Please consider the following programs/projects in preparing the USC Manila budget:

Date Project Number Income Expenditures Net Total

and Name

Thank you.

To: The Business Manager

From: ________________ Committee/Desk Head’s Signature: __________________________
Please be ready to document the following programs/projects:

Project Number and Date Facilities Needed Management Staff Needed

Name

Thank you.

To: Public Information Officer

From: ________________ Committee/Desk Head’s Signature: __________________________
Please prepare publicity materials for the following programs/projects:

Project Date Needed Short Description Publicity Needed

Number
and Name

Thank you.

22
Part III – Reference 16
17
Lantern Parade
Start of Christmas vacation
Materials January
2 Resumption of classes
Academic Calendar 05-06 21 Mid-semester
*NOTE: Not yet final. This is only a proposed
academic calendar. Expect a few changes. Only February
events significant to council operations have been 20 Deadline for dropping subjects
listed below.
March
First Semester 21 End of classes
22-23 Integration period
May 24-27 Final exams for graduating students
2-13 Physical Examination for incoming 24-4/1 Final exams for other students
freshmen
5-13 Registration for freshmen April
16-20 Removal examination period 21 Commencement exercises
30 Registration for graduating students
31-6/6 Registration for other students Holidays

June June
7 Start of classes 12 Independence Day
Freshmen welcome assembly 24 Manila Day
14 Last day for late registration
18 UP Foundation Day August
28 Deadline for filing application for grad 6-7 UPCAT
28 National Heroes’ Day
July
27 University Council meeting for graduation November
1 All Saint’s Day
August 30 Bonifacio Day
3 Mid-semester
6-7 UPCAT December
25 Christmas Day
September 30 Rizal Day
2 Deadline for dropping subjects
January
October 1 New Year’s Day
1 End of classes
3-4 Integration period April
5-7 Final exams for graduating students 9 Araw ng Kagitingan
5-13 Final exams for other students 13 Holy Thursday
17-21 UP Manila Foundation Week 14 Good Friday

Second Semester Minutes, 1st PA

October Tentative Minutes of the First Planning Assembly
17-21 Removal examination period held last March 16, 2005 at the University Student
Council (USC) office, 4/F, Student Center Building,
November University of the Philippines Manila, Padre Faura
3 Registration for graduating students Street, Ermita, Manila
4-8 Registration for other students
9 Start of classes Present:
16 Last day for late registration Mr. Albert Francis Domingo, Chairperson
25 Deadline for filing application for grad Mr. Ezequel Joshua Villena, Vice Chairperson
Ms. Marielle-Felize T. Flores, Councilor
December Mr. Donn Mc Angelo T. Valdez, Councilor
7 University Council meeting for graduation
23
 Mr. Jose Manuel Jamora, Councilor
Ms. Anna Mellissa F. Abarquez, Councilor
Ms. Hazel Dhates Domingo, Councilor
Mr. Raphael Juayang, Councilor
Mr. Naegele Mandal, Councilor
Ms Marianne Altamera, CAMP Representative
Mr. Rainier Mar G. Palogan, CAS Representative
Mr. Jeffrey B. Dotingco, CPH Representative
Ms. Geannagail O. Amnan, representing Mr. John
Stuart Pancho, CN Representative
Absent:
CD Representative
Mr. Timothy Joseph Orillaza, CM Representative
CP Representativee
1.) The meeting started at 5:25 PM, with Mr.
Domingo presiding. Mr. Valdez was appointed the
interim secretary for the meeting. Mr. Domingo
informed the body that the induction of the
officers-elect of the USC is tentatively scheduled
on the week after the Holy Week. He then read the
agenda of the planning assembly, as follows:
1. Nominations for Executive Committee
members
2. Proposals for other committees and
nominations for chairpersons of each
committee
3. NSTP-USC Volunteer Corps
establishment
4. Networking, directories, and exchange of
contact information
5. Details for next Planning Assembly during
the summer
2.) Mr. Domingo, as stated in Article VI of the USC
Constitution, explained the structure of the USC.
Each officer-elect present then enumerated the
composition of the executive committee and the
powers and duties of its officers, as stated in
Article VIII of the USC Constitution. Ms. Abarquez
suggested that the nomination and election of
members of the executive committee be
postponed to the next planning assembly, which
was approved by the body.
Mr. Domingo stated that according to the USC
Constitution, the Chairperson should appoint the
heads of the other committees, which are
considered ad hoc committees; however, he
preferred not to appoint but rather allow the rest of
the council to have a say in choosing the heads of
the other committees.
3.) Mr. Domingo announced the creation of the
USC and the League of College Councils (LCC) e-
groups and urged everyone present to please
accept the invitation from said e-groups. He
24
announced that the Vice Chairperson,
independent of the USC schedule, should
convene the LCC.
4.) Mr. Domingo acknowledged the receipt of a CD
from the Puwersa ng Masang Pilipino addressed
to the Chairperson of the USC, UP Manila. The
letter that shall answer the said CD shall be shown
first to the USC before it will be sent.
5.) Mr. Domingo raised a question regarding the
bank account of the USC, if such exists. Mr.
Villena replied that the finance officer of the USC
A.Y. 2004-2005 is Mr. Ken Leonard Ramos, now
the Student Regent. According to Mr. Villena, no
official replacement has been made since Mr.
Ramos’ assumption of office as the student
regent. Mr. Domingo then suggested that the
student regent be requested to turn over the
remaining balance of the USC Fund and provide a
financial report, which the whole body then
approved.
6.) Mr. Villena asked whether the secretary should
disseminate information within the USC. Mr.
Domingo replied that the secretary is in-charge of
dissemination of information within the USC, while
the public information officer disseminates
information outside the USC. The body concurred
with Mr. Domingo’s answer.
7.) Mr. Domingo mentioned the need for
communication within the USC. Possible venues
of solving the communication problem proposed
were the following: a SIM card for the USC, a
common cellular phone company for all USC
officers, etc. The body decided to defer the
decision on the matter.
8.) Mr. Domingo asked whether the USC office
has a landline. Mr. Villena answered in the
affirmative. Mr. Domingo suggested that for the
notification of meetings other than those regularly
scheduled, the landline and the Chikka group be
used. Mr. Villena inquired who will be the person
in-charge for said notification, considering that last
year, different people were informing the USC
about the meetings, resulting in confusion. Mr.
Domingo asked when should the USC be notified
of the meeting. Ms. Flores suggested that the
notification be done a week before the said
meeting. The body agreed to the suggestion. Mr.
Domingo clarified that regular meetings need no
such notification, and read the undertaking signed
by the USC members.
9.) Ms. Abarquez clarified that USC members may
send their representatives if they cannot attend
such meetings, provided that the quorum be
defined by the USC members present. Mr.
Domingo reiterated the phrase “…as may be
allowed by the USC Constitution….” in the signed
undertaking.
10.) Mr. Domingo asked the body for their ideas
and suggestions on the ad hoc committees. Mr.
Juayang suggested a sports committee, Ms.
Domingo a culture and a publicity and
documentation committees, Mr. Mandal a health
committee, Mr. Jamora a students’ rights and
welfare plus basic services (STRAWBS) and an
education and research (Edres) committee, Mr.
Palogan a national and local issues (Natloc)
committee, Ms. Altamera a finance committee, Mr.
Villena a gender committee, Mr. Valdez a sectoral
committee, Ms. Abarquez a national solidarity
committee and Mr. Domingo a UP Charter
committee. Mr. Domingo decided to move on, for
the meantime, to the NSTP-USC Volunteer Corps
establishment.
11.) Mr. Domingo apologized to the body for acting
on the proposed NSTP-USC Volunteer Corps
establishment without prior consultation with them.
He then read the salient points of the letter he
forwarded to Chancellor Marita V.T. Reyes, UP
Manila, regarding the NSTP-USC Volunteer Corps
establishment. He narrated to the council that the
Office of the Vice Chancellor received such letter
March 11, 2005 for Academic Affairs and that the
last follow-up was on March 16, 2005. The letter,
according to him, was now with the chancellor.
Ms. Abarquez pointed out the need for the
specifics of such a proposal before the approval
by the Chancellor. Mr. Domingo then asked the
body whether they preferred to discuss the details
that very moment or during a later period. Mr.
Mandal said that since the letter was sent already,
the matter at hand is urgent. Mr. Domingo
concurred. He then moved on to the networking,
directories, and exchange of contact information
12.) Mr. Domingo asked if everyone present has
filled in and submitted his or her information
sheets; everyone answered in the affirmative. He
then sated that such information will be uploaded
in the USC e-group. Such e-group shall be turned
over to the secretary when the appropriate time
comes. He explained that the archive could be
viewed by anyone, as a manifestation of the
USC’s desire for transparency. He urged the USC
members to complete the information asked for in
the USC e-group directory.
13.) Mr. Domingo then asked the body which of
the following items should be tackled first:
committees, the NSTP, or the proposed summer
planning. Mr. Mandal preferred that the
25
committees be discussed first. The body
concurred. Mr. Valdez then read out the
suggested committees: sports, culture, publicity
and documentation (pub and doc), health,
students’ rights and welfare plus basic services
(STRAWBS), education and research (Edres),
national and local issues (Natloc), finance, gender,
sectoral, national solidarity and UP Charter.
Mr. Domingo suggested an academic committee,
which everyone agreed to. Mr. Villena moved that
the nomination of proposed committees be
stopped. Mr. Jamora seconded and the body
concurred. Ms. Domingo asked how many
committees should be created. Mr. Domingo
asked if the committees should be headed by
councilors only. Mr. Villena answered that the
councilors had grasp and jurisdiction. Ms. Flores
asked if the number of committees should exceed
the number of councilors. Mr. Villena suggested
that there be seven committees. Mr. Domingo said
that the number of committees is open.
Mr. Villena suggested that the pub and doc and
finance committees be removed. Mr. Valdez
seconded and the body concurred. Mr. Palogan
suggested that culture and gender be merged. Mr.
Villena then suggested that the gender be merged
with STRAWBS. The body decided that gender is
part of the STRAWBS committee. Ms. Domingo
suggested that the academic and edres be
merged. The body decided that education and
research is not a committee but a function of every
committee. The national and local issues
committee was split, the national issues merging
with thee sectoral committee to form a national
solidarity committee and the local issues merged
with STRAWBS.
Sports and culture became separate committees.
The academic and UP Charter committees was
approved. It was suggested that the head of the
UP Charter committee be focused on said
committee. The body also decided that college
representatives could be committee heads,
although Ms. Amman asked about the college
representatives that have their respective projects
in their local college councils. The body decided to
defer defining the functions of the committees
created. The proposed committees as approved
during the meeting are as follows: national
solidarity, students’ rights and welfare plus basic
services, sports, culture, health, academics and
UP Charter.
14.) The planning assembly was scheduled on
April 16-17, 2005 at Mr. Jamora’s residence
(Gary’s Restaurant, Taft Avenue, Manila), from
8:00 AM to 8:00 PM on April 16 and 8:00 AM to
12:00 PM on April 17.

15.) The discussion of the details of the NSTP-

USC Volunteer Corps was deferred. Pertinent
issues raised for consideration on the next
meeting included the grading, the handling, and
distribution of volunteers among the USC
committees and the objectives, goals and
purposes of such program. Ms. Abarquez
suggested that the USC take notice of the
disparity in the NSTP implementation. Mr. Mandal
asked why the NSTP letter was sent to the
Chancellor. Mr. Domingo said that the letter was
sent to expedite the proposed NSTP-USC
Volunteer Corps program, a core administrative
matter in having a stronger USC.

16.) Mr. Villena was appointed the interim

treasurer and business manager of the USC for
the purpose of collecting the USC Fund this
summer.

17.) Ms. Altamera suggested that before the

planning assembly the executive committee
members and the ad hoc committee heads be
elected/chosen. Mr. Valdez said that such election
be done after the oath taking, after the officers
have assumed their offices.

Having no other matters to discuss, the

meeting adjourned at 7:15 PM.

(SGD.) DONN MC ANGELO T. VALDEZ

Councilor and Interim Secretary

26
Financial Statement (04-05)
*For auditing

Financial Statement
USC 2004-2005

Cash Inflow
Student Fund : Summer 2004 PhP 5,138.00
Student Fund : 1st Semester 24,424.00
Student Fund : 2nd Semester 20,656.00
Ticket Sales : Freshmen Night 5,400.00
Food Sales : Freshmen Night 850.00
Registration Fee : Bakbakan 1,400.00
TOTAL PhP 57,868.00

Cash Outflow
Stamp for enrollment PhP 200.00
KASAMA sa UP NC Meet 900.00
Freshmen Welcome 239.00
Freshmen Night 16,414.00
1st semester planning/Office rehabilitation 1,292.20
National Youth and Students Summit 20.00
SONA campaign 2,113.00
Charter campaign: CN Convocation 486.00
CAS Convocation 526.25
Budget Cut campaign (1st Semester) 489.00
KASAMA sa UP Congress/Oct. GASC 4,156.50
2nd semester planning 672.10
Budget Cut Campaign (November) 3,610.50
SHS Bookdrive 120.00
USC Newsletter 3,188.00
Campus Idol 55.00
HLI Exhibit 412.00
NUSP Convention 2,000.00
KASAMA sa UP SGA/Dec. GASC 4,346.50
Bakbakan 9,459.35
VAT & Budget Forum 1,000.75
HALALAN 2005 5,943.75
Solicitation for Medicines 190.25
TOTAL PhP 57,834.15

TOTAL MONEY IN PhP 57, 868.00

TOTAL MONEY OUT 57, 834.15
FUNDS REMAINING 33.85

* The remittances of CN and CPH for the 2nd semester have yet to be turned in. P3500 will also be collected from Mr.
Brain Arda of the outgoing CAS-SC as payment for the subsidy given to him.

Prepared by: Certified:

(Sgd.) Ken Leonard Ramos (Sgd.) Rizzalyn Ramirez

Finance Officer Chairperson

27
Part IV – Notes and Output

28