Contents

Requirement ................................................................................................................................................. 2
Text Configuration Steps ............................................................................................................................... 2
Define Text types ...................................................................................................................................... 2
Text determination configuration steps ................................................................................................... 3
Create Delivery Text .................................................................................................................................. 6
Using standard texts ................................................................................................................................... 13
Copy Customer master sales text to Sales order header text .................................................................... 17




Requirement
I need to have 2 different text types in Sales Order Line item. Then I need that text (entered at SO/LI) to
be copied to delivery document line item, under two different text types (Itll be 2 different text IDs in
the delivery document, not the same text IDs used in the SO/LI)
Text Configuration Steps
Tx: VOTXN
This is a one stop shop for text configuration in SAP.
IMG Path:

All 3 nodes will have same. Therefore accessing one node will give the provision to configure the total.
First you need to define Text Types.
Define Text types
As per my requirement Ill explain how to create text types for sales document line item. Creating it for
any other will be same.
Go to the relevant transaction. VOTXN

Select relevant node and click on

Press
Enter ID and description for your new text types

Save
Press to come out

Text determination configuration steps

From window again select relevant node and press




First you need to define your own text determination procedure
Under press to create a new procedure

Save
Highlight your procedure and double click on node
Press and add your text IDs


Save
Note:
If you want your text to be added to incompletion procedure, please select
under column.
Now you need to assign your text determination procedure to relevant Item Category.
To do that; go to node
Maintain your text determination procedure against the relevant item category

Save
You have finished creating 2 different text types to the sales document line items.
Now if you create a new sales order with item category JMT2, youll see these 2 text types appear in the
LI texts.


Now I can maintain different text under those 2 text types.
Now I have to configure 2 different text types for delivery LI level and I have to maintain which sales text
type should be copied to which delivery text type.
Eg:
Sales LI Text 01 should be copied to Delivery LI text 01
Sales LI Text 02 should be copied to Delivery LI text 02
To do this; first I have to create 2 delivery text types.
Same manner you have to go to VOTXN and select relevant node and create them.

Create Delivery Text

Select Delivery Item and press
Create 2 text Type


Save
Now go back to and click on under relevant
selection

Define your own text determination procedure for delivery line item under
node


Save
Select the line and double click on
Press
Add your delivery text IDs to this procedure

Now you need to define how the text should be copied from sales line item text to delivery line item
text.
Eg:
Sales LI Text 01 should be copied to Delivery LI text 01
Sales LI Text 02 should be copied to Delivery LI text 02

For this you have to create 2 different access sequences and assign those 2 relevant text types.
First we have to create access sequences.
Just double click on node
Create 2 access sequences


Now you have to assign those 2 access sequence to your delivery item text types.
Delivery LI text 01 -> Delivery Acc Seq 1
Delivery LI text 02 -> Delivery Acc Seq 2
To do this; go to
Select the relevant procedure (Z2) and double click on
You should be able to see what you have added in previous step. Add relevant access sequence against
those text types.

Now you need to define how the access sequence should search for text. To do this, go back to
node
Select relevant access sequence and double click on
Press and add the relevant entries.
Here you have to maintain below fields
- Since I want to copy text from my sales line item texts I have to enter VBBP here.
- Which text type you want to copy in the sales order line item text

- Since I want to copy from reference document LI, I have to maintain 50 in this field.
Itll ensure that text is copied form relevant line item.

Once done Save

Now you need to do the same to access sequence 81 as well. Thats to copy sales text 2 to delivery text
2.
Repeat same steps to do so.

Now you have to assign your delivery text determination procedure to delivery item category as well.
Go to
Assign in to relevant delivery item category


Save

Note:
You need to come out form the configuration node to become those setting effective. Then only
relevant accesses generation tale place.
Once those accesses generated, youll get a message like this.

Now you can test from the beginning.
Create a sales order and enter different text under those 2 text types



Now create the delivery for that sales document.
Go to Line item text and check.
You have delivery text type 01 filled with sales text type 01

You have delivery text type 02 filled with sales text type 02



Using standard texts
Say for example, for each sales order, merchandiser needs to maintain set of information in a specific
format. This needs to be done at sales document header text.
We need to define the format first as Standard Text and then in the sales order header text
determinations we need to assign it.
Eg:
Foe each sales order header user has to maintain below data.
Date of Birth:
Tele Number:
Address:

First you need to define that format in standard text.
Tx: SO10
Give a Text Name press


Maintain the format and Save

Now you need to assign that for you sales document header text type.
Go to Tx: VOTXN again.
Select Sales Document / Header and press


Select relevant procedure under and go to node
Maintain relevant access sequence under your text type

Now you need to define the access sequence
Double click on
Highlight relevant access sequence and go to node
Maintain below data
- select
- Select
- maintain the relevant standard text name you gave, In my case its AW01

Now assign that text determination procedure to you sales document type under



Note:
is to mention that you want to see sales order header text in the overview
screen.

If you un-tick it, you want see this text field in that tab.
Save
Now create a new sales order and check the header text.


Standard text is automatically got determined in the header text type, so that user can maintain only
relevant data.
Copy Customer master sales text to Sales order header text
If you want to copy customer master sales text to sales document header. You can do same
configuration as follows.
First you need to define text type for customer sales text under configuration (same configuration steps)
Then maintain relevant text in the customer master.

In order to copy that text to sales order header text, You need to do below configuration.
Maintain an access sequence under different text type for sales header text


Go to node and select your access sequence under

Add below data
- select
- Select relevant text ID you want to copy from the customer sales text (Which you have maintain
for customer master sales text)
- Maintain relevant Partner function you want to refer
Eg: If you want to copy text from sold to party enter SP.
If you want to copy from Bill to Party enter BP, etc

Save

Now create a sales order and check under relevant text type



Author: Anupa Wijesinghe
E-Mail: anupaw@gmail.com / anupaw@learnsaptips.com
Website: www.learnsaptips.com
View my profile in LinkedIn
Follow me on Twitter


Disclaimer

This article is done based on my research and readings, unless otherwise stated. The views expressed
are my own and not of anyone else.
Author accepts no liability for the content of the articles in this website or for the consequences of any
actions taken on the basis of the information provided. Using this information is at the users own
discretion and responsibility.