MS Word:

 A word processing program for Windows XP and Microsoft.

 create textual document such as letters, reports and so on.
 The files that word creates called DOCUMENTS
 Example: Word Perfect, WordStar, Wordpad and Notepad

Features of MS Word 2007

• The menus and toolbars in some programs have been replaced with the Ribbon
• There are many different galleries
• It gives professional-looking documents

Characteristics of MS WORD
Word processing typically refers to text manipulation functions such as
automatic generation of:

• batch mailings using a form letter template and an address database

(also called mail merging);
• indices of keywords and their page numbers;
• tables of contents with section titles and their page numbers;

• tables of figures with caption titles and their page numbers;

• cross-referencing with section or page numbers;
• footnote numbering;
• new versions of a document using variables (e.g. model numbers,
product names, etc.)
Document statistics
Most current word processors can calculate various statistics pertaining to
a document. These usually include:

• Character count, word count, sentence count, line count, paragraph

count, page count.
• Word, sentence and paragraph length.
• Editing time.

COMMON usage:
• Business
• Home
• History
• Education
 Interface of MS WORD 2007:
3
1 2

5 6 8 9
7

1. Quick Access toolbar 5. Page document / number

2. Ribbon 6. Words count
3. Menu bar 7. Working area
4. Office button 8. View window
9. Zoom level
Microsoft Office Button

• Located at the top- left window

• replaces the file menu , it provides access to functionalities common on all
office applications that includes printing, opening etc.

Quick Access Toolbar

• located in the title bar, serves as a repository of most used functions that
includes save, undo/redo

Ribbon

• a panel that is place on top of the document and contains icons and
command buttons.
• To see the additional features within each group, click the arrow at the
bottom right of every group.

What’s inside the

menu/tab:
Office button
• Open • editing
• New
• Convert INSERT (alt N)
• Save
• Save as • Pages
• Print • Tables
• Prepare • Illustration
• Send • Links
• Publish • Header/Footer
• Close • Text
• Symbols
HOME (alt H)
VIEW (alt W)
• Clipboard (paste, cut,
copy) • Document Views
• Font (font style, size, • Show/Hide
font, color, underline, style, • Zoom
effects) • Window
• Paragraph
• Styles
 • Paragraph
• Arrange

REFERNCES (alt S)
PAGLAYOUT (alt P)
• Table of Contents
• Themes • Footnotes
• Page Setup (Margins, • Citations & Bibliography
Columns, Orientation, Size, • Captions
Breaks & etc) • Index
• Page Background • Table of authorities

MAILINGS (alt M) REVIEW (alt R)

• Create • Proofing
• Start Mail Merge • Comments
• Write & Insert Fields • Tracking
• Preview Results • Changes
• Finish • Compare
• Protect

Document 1 - default filename

.docx - extension name of document

Calibri 11 – default font style and size

1 inch – default page margin : left, right, top and bottom

SHORTCUT KEYS
Keyboard shortcuts can save time and the effort of switching from the keyboard to
the mouse to execute simple commands. Print this list of Word keyboard shortcuts
and keep it by your computer for a quick reference.

Note: A plus sign indicates that the keys need to be pressed at the same time.
Action Keystroke Action Keystroke

Document actions Text Style

Open a file CTRL+O Font face CTRL+SHIFT+F
New file CTRL+N Font size CTRL+SHIFT+P
Close a file CTRL+W Bold CTRL+B
Save As F12 Italics CTRL+I
CTRL+S or Underline CTRL+U
Save
SHIFT+F12 Double underline CTRL+SHIFT+D
Print Preview CTRL+F2 Word underline CTRL+SHIFT+W
Print CTRL+P All caps CTRL+SHIFT+A
Show/Hide paragraph Change case SHIFT+F3
CTRL+*
symbols
Subscript CTRL+=
Spelling and grammar F7
Superscript CTRL+SHIFT+=
Help F1
Make web hyperlink CTRL+K
Find CTRL+F
Replace CTRL+H
Tables
Go To CTRL+G
Go to next cell Tab
Go to previous
Cursor movement SHIFT+Tab
cell
Select all - entire Go to beginning
CTRL+A ALT+PageUp
document of column
Select from cursor to Highlight to
SHIFT+Home
beginning of line beginning of ALT+SHIFT+PageUp
Select from cursor to end column
SHIFT+END
of line Go to end of
ALT+PageDown
Go to beginning of line HOME column
Go to end of line END Highlight to end
ALT+SHIFT+PageDown
Go to beginning of of column
CTRL+Home
document Go to beginning
ALT+Home
Go to end of document CTRL+End of row
Highlight to
ALT+SHIFT+Home
beginning of row
Formatting
Go to end of row ALT+End
Cut CTRL+X
Highlight to end
Copy CTRL+C ALT+SHIFT+End
of row
Paste CTRL+V
Column break CTRL+SHIFT+Enter
Undo CTRL+Z
Redo CTRL+Y Miscellaneous
Format painter CTRL+SHIFT+C Copyright symbol - © ALT+CTRL+C
Left alignment CTRL+L Date field ALT+SHIFT+D
Center alignment CTRL+E Go to footnotes ALT+CTRL+F
Right alignment CTRL+R Show/Hide ¶ CTRL+SHIFT+8
Justified CTRL+J Thesaurus SHIFT+F7
Delete previous word CTRL+Backspace
Apply bulleted list CTRL+SHIFT+L
Indent CTRL+M
Page break CTRL+Enter

Hyperlink – it is a colored and underlined words that links to another file or site.