II Module P.

A (Personal Administration)

Any Implementations will be started from P.A First

Personal Administration

Enterprise Structure

Personal Structure

Pay Scale Structure

Enterprise Structure:

Enterprise Structure is consists of two main elements. [T-

508]

1. Personnel Area
2. Personnel Sub-Area.

How many Offices are there in India for Example?

India (Delhi Head Office)

Chennai Branch Office

Bangalore Branch Office

Hyderabad Branch Office

 A. Company

B. Company Code

C. Personal Area (P.A)

D. Personal Sub Area (P.S.A)

Company: How many office & Branch will be there in India?

Company Code: Company code is unique in company; you will

define the company code in Financial Accounting

Personal Area (P.A): it is a 4 Digit Alpha & Numeric

Personal Area is used in Personnel Administration. Is unique in

each client. Personnel areas include all employees. They
represent separate areas which for legal reasons should be split
off according to existing business entities (self-financing unit).
Split for personnel areas enables appropriate grouping of all
employees Personnel area code can be written in 4 digits, name –
max. 30.

Personal Sub Area (P.S.A): it is a 4 Digit Alpha & Numeric

Personnel area is used in Personnel Administration. Is unique in
each client. Personnel areas include all employees. They
represent separate areas which for legal reasons should be split
off according to existing business entities (self-financing unit).
Split for personnel areas enables appropriate grouping of all
employees

Personal Structure

The organizational personnel structure describes how the

employee is positioned in the organization. This is an individual
perspective of an employee in an organization. It comprises of the
employee group, the employee sub group and the organization
plan (org unit, position, job) for that employee. The hiring action
assigns an employee via infotype 0001- Organizational
Assignment to the personnel structure.

A. Employee Group

B. Employee Sub Group

A. Employee Group : Employee groups are just ways of

categorizing employees such as 'Active', 'Retired', 'Intern',
'Inactive', 'Temporary', etc. however a company may define i

Employee groups are categorized based on

employee/staff regulations of work and pay such as

1. Active
2. Retiree/Pensioner ….. And so on.
B. Employee Sub Group: Employee subgroups are used to
break down the Employee Groups such as someone who is in
the 'Active' group could be considered several different
types of employees within the organization. The subgroups
can be defined how a company sees fit be it different types
of 'Hourly' and 'Salary' groups or defined by administrative
position or task

Permanent, Hourly Wages,

IMPORTAN INFO TYPE

0000-Action*

0001-Organizational Assignment *

0002-Personal Data*

0003- Payroll Status* (this is automatically maintained by

the sap system and not required to be maintained in the info
group for hiring)

0006-Adress *

0007-Planned Working time *(This should always be

maintained before infotype 0008 Basic Pay)

0008-Basic Pay *
 0009-Bank Details *

0014-Recurring Payment *

0015-Additional Payments *

0016-Contract Elements*

0019-Monitring Task *

0021-Family Details *

0022-Educations*

0023-Other Previously Employee Data*

0024-Qulifications *

0041-Data Specifications*

0077-Additional Personal Data *

Transaction Code:

PA20 DISPLAY HR MASTER DATA

PA30 MAINTAING HR MASTER DATA

PA40 ACTION

Enterprise Structure

A. Company

B. Company Code
C. Personal Area (P.A)

D. Personal Sub Area (P.S.A)

A. Company: TO CREAT THE COMPANY

EASSY AXIS

SPRO

SAP REFERING ING

ENTERPRISE STRUCTURE

DEFINATION
 FINANCIAL ACCOUNT

DEFINE ACCOUNTANCY

NEW
ENTRIES

COMPANY TCS
TATA CONSULTANCY
CAOMPANY NAME SERICE
NATURE OF THE
COMPANY
STREET
PO. BOX
CITY
COUNTRY
LANGUAGE
CURRENCEY

AFTER FILLING EVERY THING SAVE IT

__________________________________________________________________
________________________

NETX STAGE TO CREAT COMPANY CODE

B. Company Code (TO CREAT A COMPANY CODE)

EASSY AXIS

SPRO

SAP REFERING ING

ENTERPRISE STRUCTURE

DEFINATION

FINANCIAL ACCOUNT
 EDIT, COPY, DELET

DOUBLE CLICK ON EDIT, COPY DELET

__________________________________________
_______________

NETX STAGE

ASSING COMPANY CODE TO COMPANY

EASSY AXIS

SPRO

SAP REFERING ING

 ENTERPRISE STRUCTURE

ASSINGMENT

FINANCIAL ACCOUNT

ASSING COMPANY CODE TO COMPANY

NEXT STAGE: CREAT PERSONAL AREA

C. Personal Area Personnel area code can be written in 4

digits, name – max. 30. Configuration under following
path (transaction SPRO):

Enterprise Structure -> Definition -> Human Resources

Management -> Personnel Areas EASSY AXIS
 SPRO

SAP REFERING ING

ENTERPRISE STRUCTURE

DEFINATION

HUMAN RESOURCES MANAGEMENT

PERSONAL AREA

DOUBLE CLICK

NEW ENTRIES
PERSONAL AREA

PERSONAL AREA
CAOMPANY NAME
PO. BOX
POST CODE
COUNTRY KEY
REGION
COUNTRY CODE

*ONCE YOU SAVE IT YOU WILL GO TO NEXT PAGE *

PERSONAL SUB AREA (PSA)

Enterprise Structure -> Definition -> Human Resources

Management -> Personnel Subareas
YOU WILL GET APOP BOX

SAVE IT

NEW
ENTRIES

PERSONAL AREA

PEARS SUB
PERSONAL SUB AREA AREA
 111 HR DEPT
222 FINANCE DEPT
333 SALES DEPT
444 MARKETING DEPT
OPERATION HEAD
555 DEPT

*ONCE YOU FINISH IT SAVE IT *

Personal Structure: Personnel Structure is consists of two main elements [T503]

A. EMPLOYEE GROUP

B. EMPLOYEE SUB GROUP

A. EMPLOYEE GROUP

CLICK ON EMPLOYEE GROUP

EMPLOYEE GROUP IS ONE DIGIT

NEW ENTRIES
NAME OF EMPLOYEE
EMPLOYEE GROUP GROUP
1 SALARIED
2 CONTRACT

CLICK ON SAVE
B. EMPLOYEE SUB GROUP

CLICK ON EMPLOYER SUB GROUP

POPBOX WILL APPEAR :

DOUBLE CLICK ON EMPLOYEE SUB GROUP

EMPLOYEE SUB GROUP IS 2DIGIT ALFA NUMERIC CODE

NEW ENTRIES
 NAME OF EMPLOYEE SUB
EMPLOYEE SUB GROUP GROUP
1 PART TIME
2 FULL TIME

CLICK ON SAVE

NOW WE HAVE TO LINK TO PERSONAL AREA TO

COMPANY CODE
EASSY AXIS> ENTERPRISE STRUCTURE > ASSINGMENT>
HUMAN RESOURCES MANAGEMENT>ASSINGMENT OF
PERSONAL AREA TO COMPANY CODE
PERSONAL PERSONAL AREA COMPANY COMPANY
AREA TEST CODE NAME CHANGE
AAA TCS NEW JESSERY XXXX XXX 10

NOW WE HAVE TO ASSING EMPLOYEE SUBGROUP TO

EMPLOYEE GROUP

EASSY AXIS> ENTERPRISE STRUCTURE > ASSINGMENT>

HUMAN RESOURCES MANAGEMENT> ASSING EMPLOYEE
SUBGROUP TO EMPLOYEE GROUP

NEW ENTRIES

1 EE GROUP:

EE SUB GROUP
11

Name of HR Country Allowe

C Group d
1 Germany
2 Switzerland
3 Austria
 4 Spain
10 U.S
40 India

CLICK ON SAVE

__________________________________________________________________
_

NEXT STAGE

MAINTAIN USER PARAMETER EMPLOYEE

EASSY AXIS> PERSONAL MANAGEMENT > PERSONAL

ADMINISTRATION >BASIC SETTING> MAINTAIN USER
PARAMETER > CLICK

IT WILL ASK THE COUNTRY GROUP THEN: FOR EXAMPLE

U.S (10)/ INDIA (40)

USER

Last
Change DATE DATE SAVE

ADDRESS / PARAMETER

PARAMETER SHORT
PARAMETER ID VALUE DESCRIPTION
MOL 10
POK XXX
UGR 10

NEXT STAGE
 A. NUMBER RANGE – PERSONAL

B. FEATURE

C. ACTION

A. NUMBER RANGE – PERSONAL : ( 00000000 TO

99999999)

IN NUMBER CHANGE WE HAVE EXTERNAL & INTERNAL

NUMBER RANGE

EXTERNAL NUMBER RANGE WE HAVE TO DO IT

MANNUAL

INTERNAL NUMBER RANGE THE SYSTEM WILL CHOSE

IT OWN

Maintain number range intervals for personnel

numbers (PA04)
SPRO ->SAP REFINE ING - Personnel Management
-> Personnel Administration -> Basic Settings ->
Maintain number range intervals for personnel
numbers
INTERVAL DISPLAY STATUS

INTERVAL CHANGE

CLICK ON INTERVAL CHANGE YOU WILL GET A POP

BOX
ADD INTERVAL
NO FROM NUMBER TO NUMBER CURRENT NUMBER EXT

NEW INTERVAL
NO FROM NUMBER TO NUMBER CURRENT NUMBER EXT
0
1 00008001 00009000 1000

CLICK ON SAVE IT

COME OUT FROM THIS POPUP BOX & SAVE IT

AGAIN

NEXT STAGE
Determine defaults for number ranges( PE03)

SPRO ->SAP REFINE ING - Personnel Management

-> Personnel Administration -> Basic Settings ->
Determine defaults for number ranges (CLICK ON IT)

SELECT NUMKAR

© RETURN VALUE
© FIELD FOR DECESSION OPERATION
© STRUCTURE
© PROGRAME
© DEBUGGING OPERATIONS

Numkar Infotype 0000(Action)