F

& Budget Entry in DB by F&A

A

Admin Approval Form

Re-
Sr. No. Automatic submit
AAF
DATE Automatic

Input by Requestee

Name Mr. ABC

Designation ME
Unit F&A
U Donor PPAF-III
N
Budget
I Other expenses revision in
Type of expense DB
T Procurement

Budget Head Travelling, lodging and conveyance Automatic (Budget Balance)

Monitoring
Purpose of visit Appraisal
Others Define
Place of visit Lahore & GJW & Multan & Bahawalpur & Bahawalpur
From Flight No.
Dates of visit
To Flight No.
From
Hotel Stay
To

Budget Balance Total Cost of

Consultancy Budget Head Budget balance
against approvals new approval
TV Programme Automatic Estimated Estimated

Budget
Description Qty Budget Head
Balance
VEHICLES Automatic
Automatic cumulative of above
Automatic cumulative of above
Automatic cumulative of above

Digital Signature ABC

acquire approval from
CEO for revised budget if
AAF transfer to budget expired
unit head if
balance
available

Approval by Unit Head

Refer to
Unit Head
if Budget
AAF refer to Admin for not
Budget verification available/
expired
A
D
M Input by Admin of estimated cost
I
N Budget balance Automatic from DB
Estimated activity cost xxxxx
New budget balance Automatic calculation
Digital Signature XYZ Replace
estimated
with actual
cost (after
performan
C AAF refer to ce of
H concerned chief activity)
I for approval
E
F

10,001<>200,001 200,000<
Approval Concerned chief & CFO
 primary
COST CENTER key
SR. NO. DATE Name Designation Unit Project Type of BUDGET Budget Actual
expense HEAD utilized payment
include all the transaction details
TABLE 1

primary key COST CENTER

PERIOD PERIOD BUDGET BUDGET TOTAL UNIT Project
from to CODE HEAD BUDGET

TABLE 1
 VEHICLES
SUZUKI CULTUS
OB VAN FOR M&C UNIT
COMPUTERS & PRINTERS
SERVER
LAPTOP
COMPUTER
PRINTER
COMPUTER SOFTWARE
FUND RAISING SOFTWARE
ANIMATION SOFTWARE
FURNITURE & FIXTURES
FILING RACK
WORKSTATIONS + CHAIRS
EXECUTIVE CHAIRS
OFFICE EQUIPMENTS
STABLIZERS
UPS
IP TELEPHONE
USB DRIVE INTERNET
MUTIMEDIA WITH SCREEN
GPS DEVICES
CONFERENCE TELECOMMUNICATION
HANDI CAM/MOVIE CAMERA
GPS CAMERA
CAMERA
PHOTOCOPIER
DATA CENTER
SATELLITE IMAGERIES