Appendix C Sample Mid-Term and Final Exams

Mid-Term Exam
This exam covers the student text material in the Introduction chapter through Project 9: Creating Complex Documents.

True/False
1. Its advanced document creation capabilities and ability to function with the Web makes Microsoft Word 2002 one of the most frequently used applications in Office XP. A style characteristic can only be applied immediately after typing the text. Word supports two levels of formatting--paragraph and section. The Continuous section break is the only break type without a page break. The Normal view allows you to see a section break without formatting marks. When you sort paragraphs, make sure the block of paragraphs you select are continuous. Tabular data is dealt with in Word by thinking of the information as a list. Multiple tabs must be added between columns to convert a list to a table. Word's master document feature helps organize separate documents into a collected whole.

2. 3. 4. 5. 6.

7. 8. 9.

10. Headers and footers in a subdocument take precedence over ones within a master document.

Multiple Choice
1. A special document containing at least some of the formatting and text found in common documents is a(n) a. outline. b. key. c. template. d. background.

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2.

Text a. b. c. d.

may be entered into a Word document by typing text with a keyboard. importing text from an existing document. importing files from other applications. all of the above.

3.

When you use the down arrow in the upper right corner of the task pane, you are a. selecting a new task pane. b. displaying a menu of task panes. c. closing a task pane. d. minimizing a task pane. The Reveal Formatting task pane allows you to a. view formatting in a paragraph. b. compare formatting in paragraphs. c. review font attributes in paragraphs. d. all of the above. When formatting is applied by commands rather than using styles, then it is called a. Select Formatting. b. Unique Formatting. c. Direct Formatting. d. Command Formatting. What strips formatting attributes from a paragraph? a. Styles Formatting b. Clear Formatting c. Reveal Formatting d. Clean Formatting The terms and topics in a document and their page numbers are listed in a(n) a. table of contents. b. index. c. footnote.

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d. glossary. 8. A new section must be created when properties such as _______ are changed. a. line numbering b. margins c. page orientation d. both a and c What is the command to add a section break? a. Add | Break b. Insert | Break c. Add | Section Break d. Insert | Section Break

9.

10. Text and/or formatting in every document of the same type, styles, macros, AutoText entries, toolbars, menus, and key assignments may reside in a reusable a. template. b. record. c. outline. d. layout. 11. The basic building block of various styles is the _______ in a Word document template. a. Average style b. Normal style c. Outline style d. Print style 12. Word 2002 allows you to select multiple non-consecutive paragraphs by clicking each paragraph from the selection bar while pressing a. <Home>. b. <Alt>. c. <Ctrl>. d. <Shift>.

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13. The <F4> shortcut key allows you to _______ the last action you performed. a. copy b. repeat c. delete d. undo 14. To modify styles by example you must select the Prompt to update style option and a. deselect the Formatting option. b. deselect the Style tracking option. c. deselect the Keep track of formatting option. d. deselect the Keep track of styles option. 15. Word automatically takes care of certain aspects of a footnote such as a. allowing for room on a page. b. numbering. c. renumbering editions. d. all of the above. 16. In Word, paragraphs may be sorted by a. date. b. number. c. alphabet. d. all of the above. 17. A version is identified by the a. date & time of creation. b. name of the version. c. author of the version. d. all of the above. 18. Clicking F9 in a table cell in Word a. updates the formula. b. copies the formula. c. locks the formula. d. hides the formula.

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19. What toolbar is used to merge and/or split cells? a. Tables toolbar b. Borders toolbar c. Tables and Lists toolbar d. Tables and Borders toolbar 20. OLE uses two files known as a. destination and source. b. container and source. c. receiver and transmitter. d. destination and transmitter. 21. What appears at the corners and edges of graphics that allow you to resize them? a. arrows. b. handles. c. hands. d. fingers. 22. The addition of text wrapping and the selection of the picture causes a. a green circle (rotation handle) to appear. b. circles (selection handles) to appear. c. the Picture toolbar to appear. d. all of the above. 23. The _______ in the Format Picture dialog box contains text to display if a picture is loading or cannot be found in a Web browser. a. HTML tab b. Web tab c. Internet tab d. Online tab 24. The button which moves a heading to a higher level is a. Outline Level. b. Raise Level.

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c. Promote. d. Uplift. 25. Why is the file path and name of a subdocument blue? a. It is a hyperlink. b. It is collapsed. c. It is expanded. d. both a and b 26. The first line of a paragraph printed alone on the bottom of a page is called a(n) a. orphan. b. widow. c. husband. d. child. 27. A list of terms and topics within a printed document and their corresponding pages is a(n) a. table of contents b. glossary. c. index. d. reference. 28. What must you do before generating an index to prevent inaccurate page numbers? a. Mark the index entries. b. Turn on formatting characters. c. Turn off formatting characters. d. Hide the text of the index code field. 29. When a document changes, press _______ to regenerate the index. a. F7 b. F8 c. F9 d. F10 30. What symbol means the levels under a heading have been expanded?

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a. b. c. d.

(+) plus sign (-) minus sign (?) question mark (=) equal sign

Fill in the Blank

1. The Styles and Formatting and the Reveal Formatting task panes are used to _______, _______, and clear formatting. The three basic text groupings formatted in a document are _______, _______, and sections. An eps file is otherwise known as a(n) _______ _______ file. The new task panes in Word 2002 are for Styles and Formatting, _______ _______, New Document, _______, Search, Insert Clip Art, _______ _______, and Translate. The eight steps used to design documents help to maintain _______ within the documents. The menu bar, Standard toolbar, Formatting toolbar, and status bar are part of the group of items known as _______ _______. _______ text means any action which affects the appearance of words on a page in a printed form and on screen. Simple documents become sophisticated documents with the use of _______ and section formats. The four types of section breaks are _______ _______, _______ _______, _______ _______, and Continuous.

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10. A style is an element that contains all the formatting attributes needed to apply to particular text in _______ or individual _______. 11. The _______ Styles option in the Show drop-down list allows you to see styles not listed in the Styles and Formatting task pane. 12. A new feature of Word 2002 is the ability to select two _______ paragraphs at the same time through the selection bar. 13. A _______ document contains headers and footers that are all connected by default.

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14. A _______ _______ is a placeholder of information in a document that may change. 15. The _______ key opens the Update Table of Contents dialog box. 16. Any data represented in a consistent row and column structure within Word is a _______. 17. A saved version of a Word document is actually a _______ of the file as it appears at that moment. 18. A Word version might include text typed in the _______ box that cannot be changed once it has been added. 19. Since a table contains one or more cells of organized data, it is considered to be a _______ grid. 20. The order of the _______ column is the basis for the order of complete rows of data sorted within a table. 21. A new feature of Office XP that allows you to format inserted text using Keep Source Formatting, Apply Style, or Keep Text Only is the _______ _______ command. 22. To insert an Excel table that does not need to be updated automatically, _______ the table in your Word document. 23. A precise way to resize a graphic is to specify a _______ for its height and width. 24. The level of headings may be changed easily through _______ view. 25. The _______ and _______ buttons cause the successive heading levels to either display or hide. 26. Text Flow Options include _______, Keep lines together, Keep with next, and Page break before. 27. The last line of a paragraph found by itself at the top of a page is a(n) unwanted _______. 28. The ability to select all incidences of a word using _______ is a new feature to Word. 29. Document hyperlinks reside in a pane on the left side of the screen in Word's _______ _______ feature.

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30. The _______ _______ view is activated by Word when a header is displayed.

Final Exam
This sample final exam covers the Project 10 through Project 12 of the Word Volume II course.

True/False
1. 2. The creation of the data source is the first major step in the Mail Merge Wizard. In a mail merge, Word inserts variable information through the placeholders, or merge fields. Merged documents must be sent through a special process to send them to a printer, e-mail address, or fax number. Word 2002 has a new feature called Send for Revisions that allows you to control changes within a workgroup. A document protected from changes with a password is said to be a read-only file. When a document contains comments in balloons, the text on the page is larger by default for easier readability. The Track Changes option turns on and off when you double-click the TRK button in the status bar. A table used to create a form must have fields separated by tabs. Macros in Word are recorded as Visual Basic for Applications procedures.

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8. 9.

10. The three types of controls in the Forms toolbar are Text Form Field, Control Toolbox Field, and Drop-Down Form Field.

Multiple Choice
1. A mail merge allows you to a. merge a main document with the data source. b. create a main document. c. identify a data source.

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d. all of the above. 2. What symbol indicates that all records are selected in the New Address List dialog box? a. The plus sign b. The minus sign c. The checkmark d. The asterisk Word combines fields into what two distinctive field codes? a. Address Block and Greeting Line b. Address Block and Mailing Label c. Mailing Label and Greeting Line d. none of the above The Mail Merge toolbar is displayed by choosing a. Tools | Letters and Mailings | Show Mail Merge Toolbar. b. Tools | Show Mail Merge Toolbar. c. Tools | Letters and Mailings | Mail Merge Wizard Toolbar. d. Tools | Mail Merge Wizard | Letters and Mailings Toolbar. Word automatically associates a mail merge form document with its data source. However, if you are prompted to search for the data source, the file a. has been password-protected. b. is in its default location. c. is not in its default location. d. both a and c. When the Envelopes option is selected in the Mail Merge Wizard, the paper size is set as _______ inches. a. 3 5/8 x 6 b. 8 x 14 c. 4 1/8 x 9 d. 8 x 11 When a label grid is selected for merging, it

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Sample Exams - 11

a. b. c. d. 8.

pops up in a different window. becomes shaded. has selection handles around it for moving. is not visible.

Edits to information for mailing labels must be made a. in the Mail Merge Recipients dialog box. b. in the Data Source dialog box. c. in the Excel file where the data originates. d. none of the above. What exists above the Update all labels button? a. text explaining the purpose of the button b. pictures explaining the purpose of the button c. the button to copy the merge fields to all levels d. nothing

9.

10. The last step of the Mail Merge Wizard is to a. write your letters. b. preview your letters. c. select recipients. d. complete merge. 11. A read-only file cannot be a. viewed. b. edited. c. printed. d. all of the above. 12. Types of revisions include a. Inserted, Formatted, and Deleted. b. Formatted, Saved, and Labeled. c. Inserted, Copied, and Saved. d. Deleted, Labeled, and Saved. 13. When changes are tracked in a document, the document needs to be viewed in

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a. b. c. d.

Print Layout. Normal View. Outline View. Web Layout.

14. What is added to the left border next to a revised line? a. a question mark b. a balloon c. a vertical revision mark d. a horizontal revision mark 15. A new Word feature which allows the document to be forwarded to a reviewer is a. Send for Revision. b. Send for Changes. c. Send for Review. d. Send for Comments. 16. What does Word ask when you receive an edited file? a. If you want to merge with the original. b. If you want to save over the original. c. If you want to save with a different name. d. If you want to delete the original. 17. What happens automatically when a reviewer opens a document for revisions? a. Reviewing toolbar opens b. File | Save Attachments opens c. changes are tracked d. both a & c 18. After completing one set of revisions, what feature is used to distinguish additional revisions? a. Compare documents b. Merge documents c. Compare and Merge documents d. Add and Join documents

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19. What happens to the mouse pointer when you drag the border of selected Excel cells within a chart in a Word document? a. It turns into a hand. b. It turns into a pointing finger. c. It turns into a cross-hair. d. It turns into a double-headed arrow. 20. Once the text-wrapping around an object is changed from the default setting, then it becomes a. Inline with text. b. centered. c. free floating. d. locked in place. 21. The gridlines of a table become visible when you select a. Table | Show Lines. b. Tools | Show Guidelines. c. Table | Show Gridlines. d. Tools | Show Grid. 22. What shows up instead of the actual characters of a password? a. dashes b. asterisks c. question marks d. plus signs 23. A series of Word commands and instructions accomplished automatically is a a. form. b. micro. c. macro. d. memo. 24. Text inserted that is always the same and used frequently is known as a. boilerplate text. b. boiler text. c. form text.

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d. template text. 25. What is used to see how certain actions executed in Word translate into Visual Basic for Applications instructions? a. Visual Basic Editor b. Visual Editor c. Macro Editor d. Word Form Editor 26. When Word is recording a macro, it does not record a. insertion point movements. b. editing keystrokes. c. style additions. d. both a and b. 27. A macro security setting which enables macros signed by a trusted source and automatically disables unsigned macros is a. Low. b. Medium. c. High. d. none of the above. 28. The macro lines of code are enclosed by a. Begin and End statements. b. Start and Stop statements. c. Sub and End Sub statements. d. Go and Halt statements. 29. The status bar displays what after a digital signature is chosen? a. the word "signed" b. a cassette recorder icon c. the name of the signer d. a red certificate seal icon 30. By default, Word saves the supporting files of a Web pagelike bullets, background textures, and graphicsin a folder named

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a. b. c. d.

Web page name_(underscore) + files. Web page name-(dash) + files. author's name=(equal sign) + files. none of the above.

Fill in the Blank

1. A form letter contains the _______ content that companies may send to their customers or employees. Word inserts the changeable information from the data source by matching _______ _______ in the form letter with fields in the data source. The Mail Merge Wizard opens by selecting Tools | _______ | Mail Merge Wizard. To navigate through data records, use the _______, _______, _______, and _______ buttons in the New Address dialog box. Simple buttons for moving among records and previewing data can be found on the _______ _______ toolbar. _______ text represents the merge field code for a greeting line where only the first name is used. In the _______ _______ dialog box, the selection 5159-Address comes from the Product number list box. The Update all Labels button copies the _______ _______ code to all of the labels. An existing worksheet, database, _______ _______, or Outlook contact list can become a data source.

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10. You do not want to select _______ _______ after entering the last record in the data source since it will create an empty record. 11. The _______ _______ feature allows you to mark revisions within a document. 12. Revisions in a document are identified by balloons, specific colors, and _______ _______ marks. 13. The two views that balloons can be seen in are _______ Layout and _______ Layout.

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14. A _______ mark through deleted text is called strikethrough formatting. 15. A reviewer selects the _______ _______ _______ button to send the document back to the owner. 16. The cycle of revisions ceases when you click the _______ _______ button on the Reviewing toolbar. 17. The Display for Review menu includes such options as: Original, Final, _______ _______ _______, and _______ _______ _______. 18. The display of _______, insertions and deletions, and Formatting Changes toggles with the Show button on the Reviewing toolbar. 19. Data found in the _______ file changes when the source file is updated. 20. An object allows you to _______ text around it just like you can a graphic image when it is inserted into a Word document. 21. A _______ document that includes spaces for adding information is a form. 22. The final step in creating a form is to prepare it for distribution by _______ and _______ it. 23. The text, or _______, in a form identify the fields where data should be entered. 24. To view and edit a macro's contents, you must use _______ _______ _______. 25. An element on a form which collects data is a(n) _______. 26. Since Macros could be used destructively, Word 2002 has a patch intended for macro vulnerability on the _______ Web site known as Word 2002 Macro Vulnerability Patch M501-034. 27. The area that occupies most of the screen in the Visual Basic Editor environment is the _______ _______. 28. A digital _______ confirms a file has an electronic, encryption-based stamp of authentication from the original author and has not been tampered with. 29. Word has the ability to show the _______ _______ of a Web page so you may edit it directly. 30. _______ a Web page is when a Web page is automatically saved back to the site by Word when a file from the Web site is opened.