Key Financial Tables

PeopleSoft 8.4 Implementation Project for

City of Kansas City, Missouri

MAY 10, 2004

Prepared By:

MAXIMUS

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City of Kansas City, Missouri List of Key Financial Tables Version 8.4

TABLE OF CONTENTS
ASSET MANAGEMENT ......................................................................................................................4 ACCOUNTS PAYABLE .......................................................................................................................5 ACCOUNTS RECEIVABLE ..................................................................................................................7 BANK RECONCILIATION ....................................................................................................................9 BUDGETS ......................................................................................................................................10 GENERAL LEDGER .........................................................................................................................11 GRANTS MANAGEMENT .................................................................................................................13 INVENTORY ...................................................................................................................................14 PROJECT COST .............................................................................................................................15 PURCHASING ................................................................................................................................16

PeopleSoft Key Tables Date: 7/15/2004

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City of Kansas City, Missouri List of Key Financial Tables Version 8.4

LIST OF KEY FINANCIAL TABLES VERSION 8.4

The following is a listing of the PeopleSoft key financial tables by functional area. This list is designed to provide a single-source for commonly used Key Tables. This is not intended to be an all-inclusive list of table. These tables can be used in developing queries for extraction of information from the database.

PeopleSoft Key Tables Date: 7/15/2004

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City of Kansas City, Missouri List of Key Financial Tables Version 8.4

ASSET MANAGEMENT
INTFC_PRE_AM This table contains the transactions from PeopleSoft Purchasing and Payables. This table is used by the Payables/Purchasing Interface (AMPS1000) to load the Transaction Loader tables. INTFC_PHY_A Contains physical asset information, such as model number, manufacturer, serial number, before asset is actually loaded into the asset management module. INTFC_FIN Contains financial asset information, such as the ChartField string, life, depreciation method, and convention, before the asset is actually loaded into the asset management module. ASSET - This required table is the main asset table. There is one entry in this table for each asset. This table tracks the main attributes of the asset. BOOK - This table tracks the depreciation definition information for an asset book. There can be an unlimited number of rows on this table for an asset. If an asset is capitalized then it will have at least one entry on this table. COST - This table tracks the cost transactions for a given asset book. Cost is stored as a series of transactions for each asset book. These transactions can be summed up for any point in time to determine the cost balance for an asset book. DEPRECIATION - This table tracks the depreciation transactions for a given asset book. Depreciation is stored with a fiscal year, start period, and end period associated with it for a given asset book. This means that the depreciation amount on that row applies to that fiscal year from the start period and to the end period.

PeopleSoft Key Tables Date: 7/15/2004

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City of Kansas City, Missouri List of Key Financial Tables Version 8.4

ACCOUNTS PAYABLE
VOUCHER
VOUCHER - AP Voucher Header Table. This Table provides the Invoice Header Information and the Accounting Information as displayed on the Voucher. Budget Checking Exceptions can also be identified on this table. VOUCHER_LINE - AP Voucher Line Table. This Table provides the individual line information for each invoice including description, quantity, unit of measure, unit amount, and extended amount. You can have multiple VOUCHER_LINE to each VOUCHER. DISTRIB_LINE - AP Voucher Distribution Table. This Table provides the Invoice accounting line distribution detail. Budget Checking Exceptions can also be identified on this table. You can have multiple DISTRIB_LINE to each VOUCHER_LINE. VCHR_ACCTG_LINE - AP Accounting Entries. This Table contains all transactions that are journal generated. MTCH_LOG_HDR - Match PO Exception Log. This Table is updated each time the Matching Process is run. PYMNT_VCHR_XREF - Voucher Scheduled Payment Table. This Table is often used as a link between the Voucher and the Payment Tables. GRP_AP Accounts Payable Control Group Table (Not used at KCMO)

PAYMENTS
PAYMENT_TBL - AP Disbursements Table. The Primary Table that the Payments are recorded against at time of the PayCycle Manager. PYMNT_XREF_VW - AP Payment Voucher Information. Voucher ID with the Payment Reference. The View is designed to link the

VENDORS
VENDOR- Vendor Header Table. related to a specific vendor. This Table represents the high-level Header information

VENDOR_ADDR - Vendor Address Table VNDR_ADDR_PHN Vendor Address Phone Table VENDOR_LOC Vendor Location Table VENDOR_CNTCT - Vendor Contact Detail Table VNDR_CNTCT_PHN Vendor Contact Phone Table

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City of Kansas City, Missouri List of Key Financial Tables Version 8.4

VENDOR_CONVER - Conversations with a Vendor VENDOR_PAY Vendor Payment Defaults VENDOR_WTHD Vendor Withholding Table VENDOR_WTHD_JUR Vendor Withholding Jurisdiction Table

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City of Kansas City, Missouri List of Key Financial Tables Version 8.4

ACCOUNTS RECEIVABLE
PENDING ITEM DATA
GROUP_CONTROL Group Control Information PENDING_ITEM Pending Items PENDING_DST Pending Item Distributions

PAYMENT DATA
DEPOSIT_CONTROL Deposit Control Information PAYMENT AR Payments PAYMENT_ID_CUST Payment Customer Information PAYMENT_ID_ITEM (Payment Worksheet data) Payment Item Identification PAYMENT_ITEM Payment Item Worksheet PAY_MISC_DST (Direct Journal Receipt information)

POSTED ITEM DATA

ITEM Customer Items ITEM_ACTIVITY Customer Item Activity ITEM_DST Customer Item Distribution Posted Customer Data CUST_DATA Customer Info/Balances CUST_AGING Customer Aging CUST_HISTORY Customer History

STATEMENT DATA
STMT_CUST Customer Statement Header STMT_DTL Customer Statement Detail

DUNNING DATA
DUN_CUST Customer Dunning Letter Header DUN_DTL Customer Dunning Letter Detail

CUSTOMER DEFINITION DATA

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CUSTOMER Customer Header Information CUST_ADDR_SEQ Customer Address Header CUST_ADDRESS Customer Address Detail CUST_CNTCT_SEQ Customer Contact Header CUST_CONTACT Customer Contact Detail CUST_BILLTO Valid Bill To Relationships

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City of Kansas City, Missouri List of Key Financial Tables Version 8.4

BANK RECONCILIATION
BANK ACCOUNT SETUP INFORMATION
BANK_CD_TBL - Bank Codes BANK_ACCT_CHRT - Bank Account Ledger ChartFields BANK_ACCT_RECON - Bank Account Reconciliation Attributes BANK_ACCT_CNTCT - Bank Account Contacts BANK_ACCT_MTHD - Payment Methods for Bank Account BANK_ACCT_TBL Bank Accounts BANK_ACCT_DEFN Bank Account Definition Table

BANK ACCOUNT RECONCILIATION

BNK_RCN_DEALS - Bank Reconciliation Transaction Details BNK_RCN_DEPOSIT - Deposit Control for Reconciliation BNK_RCN_DISBRSE - AP Disbursements for Reconciliation

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City of Kansas City, Missouri List of Key Financial Tables Version 8.4

BUDGETS
BUDGET LEDGER TABLES
LEDGER_KK Budget Ledger Table for Appropriation and Revenue Ledgers

JOURNAL TABLES
KK_BUDGET_HDR Budgets Journal Header Data (Controlled Budgets) KK_BUDGET_LN Controlled Budget Journal Line Table KK_ACTIVITY_LOG Detailed listing of actual transactions posting against the budget KK_SOURCE_HDR Commitment Control Source Header Table KK_SOURCE_LN Commitment Control Source Line Table KK_SOURCE_TRAN Commitment Control Source Transaction Definition

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City of Kansas City, Missouri List of Key Financial Tables Version 8.4

GENERAL LEDGER
LEDGER TABLES
LEDGER A summary of the journal lines, stored by ChartField string and accounting period. LED_TMPLT_TBL Ledger Template Table LED_DEFN_TBL Detail Ledger Table LED_FLDS_TBL Detail Ledger Fields Table LED_GRP_TBL Detail Ledger Group Table LED_GRP_LED_TBL Detail Ledger Group Attributes Table LED_GRP_FLD_TBL Ledger Group CF BU_LED_GRP_TBL Ledgers for a Unit Table

CHARTFIELD COMBINATION TABLES

COMBO_DATA_TBL Combination Data Table COMBO_DATA_BUDG Budget Combination Data Table COMBO_CF_TBL Combination Definition Table COMBO_RULE_TBL Combination Rule Table COMBO_GROUP_TBL Combination Group Table

CHARTFIELD TABLES
GL_ACCOUNT_TBL Account Table DEPT_TBL Department Table FUND_TBL Fund Table PROJECT Operational Projects Table OPER_UNIT_TBL Operating Unit Table CHARTFIELD1_TBL SubField Table CHARTFIELD2_TBL ABC Table CHARTFIELD3_TBL ChartField 3 Table not used by Kansas City PROGRAM_TBL Program Table - not used by Kansas City CLASS_CF_TBL Class Table PROJECT_HEADER Project Grant Table
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City of Kansas City, Missouri List of Key Financial Tables Version 8.4

BUDGET_PERIOD Budget Year Table BD_SCENARIO_TBL Scenario Table - not used by Kansas City

JOURNAL TABLES
JRNL_HEADER Information from the journal header panel, including journal source, UserID, etc. JRNL_LN Information on each individual journal line, including account, fund, department, BCM line status, amount.

STAGING TABLES FOR SUB MODULES

The following tables store accounting transactions that are journal generated to the General Ledger: DIST_LN Asset Management VCHR_ACCTG_LINE Accounts Payable ITEM_DST Accounts Receivables PAY_MISC_DIST Accounts Receivables Direct journals BI_ACCT_ENTRY - Billing CM_ACCTG_LINE Inventory HR_ACCTG_LINE Payroll information CA_ACCTG_LINE_PC Projects TRA_ACCTG_LINE Treasury Transactions

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City of Kansas City, Missouri List of Key Financial Tables Version 8.4

GRANTS MANAGEMENT
AWARD & PROPOSAL INFORMATION
GM_AWARD - Award Parent Record GM_BUD_HDR - Grants Budget Header GM_DEPT_CONTACT - Department Contacts GM_INSTITUTION - Grants Institution GM_PROPOSAL - Grants Proposal

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City of Kansas City, Missouri List of Key Financial Tables Version 8.4

INVENTORY
INVENTORY ITEM INFORMATION
MASTER_ITEM_TBL Set ID Item Detail BU_ITEMS_INV - Inventory Business Unit Item Detail INV_ITEMS Additional item detail PURCH_ITEM_ATTR Purchasing Item Detail DEFAULT_LOC_INV Item Default Putaway Locations INV_ITEM_UOM Item UOM Detail

INVENTORY TRANSACTION INFORMATION

TRANSACTION_INV Detailed inventory transaction information CM_ACCTG_LINE Transactional inventory and accounting detail

INVENTORY ISSUE INFORMATION

CM_DEPLETE_COST Inventory Issue Costing Detail SHIP_INF_INV Depleted inventory issue detail MSR_HDR_INV Inventory Issue Header Detail

INVENTORY RECEIPT INFORMATION

CM_RECEIPT_COST Inventory Receipt Costing Detail

INVENTORY RETURN INFORMATION

RMA_HDR Inventory Return Header Detail RMA_LINE Inventory Return Line Detail

INVENTORY COUNT INFORMATION

COUNT_INV Counting Event Detail PHYSICAL_INV Item Location and Quantity Detail

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City of Kansas City, Missouri List of Key Financial Tables Version 8.4

PROJECT COST
PROJECT MASTER / HEADER INFORMATION
PROJECT - Operational Projects. This table contains Master / Header information for each Project. PROJECT_MGR - Project Manager. Currently not used at KCMO, Project Manager Names are stored on the PROJECT table. PROJECT_STATUS - Project Status. converted from legacy systems. Open / Closed statuses and start / end dates were

PROJ_ACTIVITY - Project Activities. Activities related to each Project.

PROJECT COST DETAIL INFORMATION

PROJ_RESOURCE - Project Resources. Contains all cost transactions from sub-systems AP, PO, etc.

PROJECT COST RELATED INFORMATION STORED IN OTHER MODULES

PO_LINE_DISTRIB - PO Line Accounting Entries. Contains PO transactions sent to Project Cost. DISTRIB_LINE - Voucher Distribution Table. Contains AP transactions sent to Project Cost.

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City of Kansas City, Missouri List of Key Financial Tables Version 8.4

PURCHASING
PURCHASE ORDER TABLES
PO_HDR Purchasing Header Table PO_LINE Purchasing Line Table PO_LINE_SHIP Purchasing Line Ship Table PO_LINE_DISTRIB Purchasing Line Distribution Table PO_ITM_STG Staging Table for PO Batch Load PO_HDR_STG PO Header Staging Table PO_COMMENT PO Comments Table PO_OPEN_ENC_VW Purchase Order Line Detail of all Open Purchase Orders PO_OPEN_ENC_SVW Purchase Order Header Information of all Open Purchase Orders

REQUEST FOR QUOTE TABLES

RFQ_HDR Request for Quotes Header RFQ_LINE Request for Quotes Lines RFQ_DISP_LINE Dispatch (not all) to Vendor

REQUISITION TABLES
REQ_HDR Requisition Header Table REQ_LINE Requisition Line Table REQ_LINE_SHIP Requisition Line Ship Table REQ_LN_DISTRIB Requisition Line Distribution Table REQ_COMMENTS Requisition Comments REQ_PO_INQ_VW Requisition and related Purchase Order for all Sourced Requisitions REQ_PO_INQ_VW1 Open Quantity or Open Amount of Requisitions

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