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TECHNOLOGY

SYSTEMS

EVOLUTIONS

ISSUES CONCERNS IMPLICATIONS

SOLUTIONS TO PROBLEMS
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INTRODUCTION SIGNIFICANCE

OBJECTIVES
An attendance monitoring system is
An attendance monitoring system is significant to:

RESOURCES

An attendance monitoring system aims to: Machines, Materials, Manpower, Money


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INTRODUCTION CONTINUED...

Attendance Monitoring System for Student


It tracks students' attendance and progress. They can request students' progress reports or transcripts.

Attendance Monitoring System for Employee


It keeps records in order and is frequently updated. When seeking employment, an employee can request certain reports to be printed from the attendance-monitoring system.
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To provide registration and complete processing of an individual s attendance, and can be interlinked to other information systems.

To create a more stable working environment.

Automatic generation of reports in case of long-time absence (illness, looking after sick family members, vacation, etc.).

To provide a detailed auditing of each processor s work.

OBJECTIVES CONTINUED...
T all r vi ff ctiv st t/ s xtra s rt. l y att a c a ag t ic

l t c a y r stablis tt a t r i g r ll calls b t als lab r f r casti g a activiti s.

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T r v t i r gist rs a st t ab s a

r t i acc raci s ass ciat it a al t/ l y sig at r s, ic ar cl arly a ti -c s i g a i istrati .

It monitors an individual s presence at any moment.

It outputs printout generation either as printer or xls output (attendance sheets).

It can easily track tardiness and patterns of absenteeism.

Users can also utilize a thin client the intranet application for attendance data processing (employees can use the application for attendance data viewing).
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SIGNIFICANCE CONTINUED...

The system takes away the need for students to pass paper registers around the class, makes falsifying attendance more difficult and removes the need for administrators to manually enter data into a database or spreadsheet.

Lecturers are also spared the task of passing on registers for analysis, therefore reducing time delays in identifying nonattendance. For the employees, it calculates the actual hour of work and recording of overtime hours as well as the monthly total hours worked.

SIGNIFICANCE CONTINUED...

Time and attendance software can reduce the administrative hassles of managing paper time slips and reduce mistakes.

It can cut down on time theft: uddy punching, extended lunches, and other time tracking pro lems.

It also include asic accounting, auditing and reporting tools, giving the managers easy access to employee data and the applications to audit it for accuracy.

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CaptureIT System

Many colleges use the CaptureIT student proximity card as the students ID card. This provides added security, whilst helping make registration quick Whenever a student and easy. registers, the CaptureIT database is immediately updated so that administrators have a realtime view of which students are on-site.

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RESOURCES CONTINUED...

TTA01 is a compact and efficient stand-alone device that enables quick and accurate identity matching and can record up to 50000 transaction records. It give reports of overtime/docking of nonexempt employees.

Fingerprint Based Time Attendance TTA01

It is software that manages or monitors the time worked by employees for the purpose of efficiently processing payroll. It tracks labor distribution, building security, and personnel scheduling.

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RESOURCES CONTINUED...

Tutis Biometric based Time & Attendance System with facility of Fingerprint with Proximity Cards( by default) & Passwords all rolled into one, with a flexibility to use any one or a combination for Time Attendance system along with USB port as for data download along with LAN port support.

User capacity of 1500 supported.

Fingerprint & RFID Based Time Attendance System TTA07-ID

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RESOURCES CONTINUED...

Tutis Biometric based Time & Attendance System with facility of Fingerprint with Proximity Cards( by default) & Passwords all rolled into one, with a flexibility to use any one or a combination for Time Attendance system along with USB port as for data download along with LAN port support.

User capacity of 1500 supported.

Fingerprint & RFID Based Time Attendance System TTA08-ID

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RESOURCES CONTINUED...

It is a standalone fingerprint T&A system with optional simple access control. It is built on Linux operation system and DP UrU4000B sensor.

The identification speed is fast. Memory stick solves the problem of no PC in local site. You just download records into the stick and take it to where there is PC.

Biometric Based Attendance Machine

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RESOURCES CONTINUED...

The reader offers input of 20 types of basic working time interruptions as well as definable additional interruptions. Codes and meanings of individual working time interruptions are configurable. The unit has a memory that can store 7000 passages without having to be emptied into the connected PC.

The reader is suitable for attendance and catering systems. It is equipped with a display and keypad, and can work in on-line, off-line or combined mode.

Attendance Reader EMM_Box_72K

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RESOURCES CONTINUED...

Fixed Scanners The display gives confirmatory information to the student and administrative information to system supervisors. The scan stations communicate back to the central application through the organizations standard computer network infra-structure.

Portable Scanners A single scanner could cover a number of rooms plus places. The portable scanner will need the operator to enter the location of use and event type and can then start scanning cards. A range of portable scanners exist for different card types, to suit whether a wireless (e.g. wi-fi) solution is required and to match your budget.

ID Card Scanning

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RESOURCES CONTINUED...
I s s s l l r r s It is generally a clocking in process where people visit a fixed unit which is positioned at a central point. The Uni anny system is mobile and used within classrooms, thus eliminating queues and time-wasting registration procedures and the need for many fixed units across the university or college.

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Uni Nanny

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RESOURCES CONTINUED...
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These data are then stored in the database of the computer so that they could be retrieved anytime. With the usage of the biometric time attendance system, it eliminates the need of the paper register which was in use earlier for recording the attendance along with the time.

Face Recognition System

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FACE RECOGNITION SYSTEM CONTINUED...

It is the simplest technology to be used for managing the time related data. It achieves utmost accuracy in noting the timing data.

The easy installation procedure of this system is relatively simple. It reduces the amount of data loss as, it emphasizes on electronic data storage. It is based on 'no human touch' technology.
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ATTENDANCE MONITORING SYSTEM

REPORTED BY: JAY

R P. TORRES

History or Evolution of Attendance Monitoring System


 Logbook or Manual System
The User logs his or her time in and time out on a Logbook then a signature. Manual System are more inevitable to human error and falsification. Waste of Resources.

 Time Clock
Time Clock is a mechanical (or electronic) timepiece used to assist in tracking the hours an employee of a company worked.

 Ex of Time Clock
JM-6300

 features :
2 colour printing time clock red printing for irregular recognition 6 column printing time clock Melody/Signal Device Auto feed/eject of time card Auto column time clock Full Power Back-up System 5 years memory back-up Perpetual calendar

 ID Card Scanning
ID card scanning is a rapid and reliable approach that eliminates the human error that is inevitable with manual recording techniques.

 Types or Classification of ID Scanning


Fixed Scanner Portable Scanner

 Ex. of Fixed Scanner


Z6010 Laser Fixed Scanner

 The Z-6010 Laser Scanner:


Support both omnidirectional and single-line scanning Aggressive scanning performance Proprietary Z-SCAN+ technology Stand-alone as a hands-free scanner or as a scanning module Optional 3D turning cradle Flexible communications

 Ex. of Portable Scanner  Z3051BT Handheld Bluetooth Laser Scanner  The Z-3051Bt Scanner is:
Wireless Data connection flexibilities Flashing LED indication and programmable beeper Smart charging to prolong battery life Light-weighted and streamlined shape for easy handy operation

 Biometric Based Attendance Machine  It is a stand alone fingerprint T&A system

with optional simple access control. It is built on Linux operating system and DP UrU4000B sensor.  Ex. of Biometric Based Attendance Machine
UrU4000B

 Fingerprint & RFID based Time Attendance System  Ex. TMS-F810  Thumb Scan /Fingerprint Biometric System
Innovative stand alone system Data transfer via USB pen drive 4 line large L.C.D display with blue back light Store up to 50,000 records Support up to 1,000 users Can register up to 2,000 finger print images dual working method : finger print & pin number 1:1 or 1:N recognition Suitable for office & retails outlet Dimension : 140 x 190 x 40 mm Weight : 500gm

 CaptureIT System  Students register their arrival and departure at

College using a biometric terminal.  This technology ensures that the person registering is indeed that person and, in addition, prevents students falsely recording the attendance of others.  Whenever a student registers, the CaptureIT database is immediately updated so that administrators have a real-time view of which students are on-site.

 Features
Clock in / out using a Biometric or Proximity terminal or PC based Remote Clockin Utility Any number of Cost Centres and sub-departments Supports the Bradford Factor Comprehensive real time reports Easy to use and navigate user interface Can link to your fire alarm to provide an automatic fire register Individual, departmental, pay / activity category and job specific pay rates Real-time updating - no downloading from terminals True real-time database validation of all on-line terminal entries Up to 999 Work Periods to accommodate different start & finish times Handles variable and rotating shift plans easily Built-in support for Flexitime

              

Exception monitoring Notification of exceptions emailed automatically to line manager for action Flexible overtime monitoring rules Start & finish time rounding - next, previous or nearest Start & finish grace periods Up to 999 Pay Categories Up to 99 absent and sick day types Unlimited number of clockins per day Record absence / lateness reasons, part / statutory holidays and flexitime leave Employee Status application supplied as standard Review employee attendance history Record job changes, tea / lunch breaks and pay category changes Automatic or manual clocking of lunch breaks Employee messaging Customisable terminal message text

 Time and Attendance Administrator View


Overview of employee activity View employees by department Access to system parameters Configure clocking terminals Run reports

 Time and Attendance Employee Properties


Record employee personal details Store employee photographs Assign employee work patterns Check employees' holiday entitlement Set employee terminal permissions

 Time and Attendance Weekly Summary


View start / finish times and hours worked Visibility of overtime and bonuses Highlighting of lateness, holiday or sickness Detailed payroll information

 Time and Attendance Work Record


Detailed view of daily activity Visibility of daily exceptions Make manual adjustments Notes field for additional information

 Uni Nanny
The Uni Nanny system is mobile, reducing registration time.

 How Does It Work?  Stage 1

The lecturer attends a learning event (e.g. lecture, tutorial etc.) with a small electronic baton, and a fob for that learning event. At the beginning of the learning event, he/she places the fob near the baton a process which takes seconds. The lecturer then passes the baton to the students.

 Stage 2.

The baton is then passed around the learning event, which could be a lecture, a tutorial, a seminar, or even an outdoor practical. Each student introduces their fob to the baton. It is estimated that the process is at least four times quicker than students signing their name on paper

 Stage 3.

The baton has finally returned to the lecturer in much the same way as a piece of paper would be handed around all the students in the class and returned at the end. The lecturer might use the same baton for any number of learning events that day or that week but lecturers are encouraged to take the batons back to the central administration area on a daily basis, where the information can be downloaded to the database. The data that is downloaded is held on a local machine and also automatically updated to a central web server.

 Stage 4.

Administrators can now monitor students attendance, using information on their local machine, or they can use more complicated search facilities, which is web-based. Administrators can also issue usernames and passwords to other members of staff who may wish to monitor the attendance of their own classes.

 Face Recognition System  System Features:


It is the simplest technology to be used for managing the time related data. It achieves utmost accuracy in noting the timing data. The easy installation procedure of this system is relatively simple. It reduces the amount of data loss as, it emphasizes on electronic data storage. It is based on 'no human touch' technology.

 Ex.  TMS-680
Innovative stand alone system Attendance software in reader Data transfer via USB cable Build in back-up battery system up to 4 - 5 hours large colour L.C.D (320x240) 2.8 display Support up to 1,000 users Store up to 30,000 records & 30,000 images Image recorded in black & white max 10 years data retention Suitable for office & retails outlet Dimension : 190 x 120 x 30 mm

Weight

: 320gm

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