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Dotrid International Training Institute

Project Management Course for Donor Funded Projects


14 24 May 2013, Cape Town, South Africa 10 21 June 2013, Cape Town, South Africa 6 16 Aug 2013, Cape Town, SA 10 20 Sep 2013, Cape Town, South Africa 12 22 Nov 2013, Cape Town, South Africa

INTRODUCTION
Application of modern Project Management techniques is very crucial for the achievement of anticipated or desired goals and objectives for donor funded projects. The success or failure of a project is largely in the hands of the key players in the management of the project. Without effective project management, projects may become unwieldy and diverge from their scopes of work, miss project milestones, inaccurately report project outcomes, expenditure allocations, and ultimately fail to provide the particular target outcomes. The effective manager understands the principles of management and their applications to the project cycle and is capable of managing and planning for change and unforeseen circumstances. The effective project manager is also adept at maintaining project information and monitoring various aspects of project performance. In this training programme participants will be exposed to the key tools and techniques necessary to effectively manage donor funded projects, large and small. Through presentations, case studies, simulated exercises, and in-depth group work, participants will gain new knowledge and skills that will enable them to develop an Action Plan to more effectively plan, manage, and monitor donor funded projects.

Course Objectives
Participants will gain a comprehensive appreciation and understanding of how to: select and plan projects based on standard criteria and procedures evaluate donor requirements relating to foreign assisted projects, and relate them to their development projects design and implement financial management systems for effective control of donor assisted projects monitor the environmental impact of development projects and assess their financial implications complete a project cycle apply project management techniques to real life projects for complex or simple projects develop and monitor project implementation plans apply project tools to manage dynamic projects manage and maintain knowledge and information developed throughout the course of the project do accurate reporting and the importance of the project closure phase develop your own project cycle management from Action Plan to implement on-the-job Network and build professional relationships with your fellow participants and leading international project management professionals.

Without effective project management training, projects may become unwieldy and diverge from their scopes of work, miss project milestones, inaccurately report project outcomes, expenditure allocations, and ultimately fail to provide the particular target outcomes.

COURSE OUTLINE
General Management Management Functions Management of Donor Relations Understanding Multilateral and Bilateral Institutions Benchmarking for Effective Project Management Project Fundamentals Differences between a project and your daily tasks? Project Management versus Team Leading Setting up project objectives and constraints Identifying scope and ultimate goals Stakeholders and clients roles in project objectives Project Planning Project life cycles & planning models Introduction to planning tools Work breakdown structures Deliverables Estimating time and cost Resource allocation and management Setting up Gantt charts Precedence networks Risk management Creating contingency plans Effective documentation system Handling Clients and Stakeholders Effective communications Influencing key people Keep your clients updated Manage requests for change

Handling Team Members How to give effective feedback How to have a productive meeting How to maintain rapport with team members How to motivate the team and keep them committed to the projects mission How to boost creativity Project Execution and Closure Building Deliverables Project Monitoring and Controlling Change management Issue management Project Risk management Stakeholder Acceptance Final documentation before closing down Marketing Project Financial Management Project financial management activities throughout the project cycle of a development project Disbursement procedures of donor funded projects. Common payment/disbursement problems in donor-funded projects Best Practice in Project Finance Management Financial management system Internal control Financial Statement Analysis Budgeting and Budget Process Capital Budgeting and Investment Appraisal, Financial control and Financial analysis Negotition in project finance Project sequencing and sourcing of finance Letters of Credit and special payment Procedures IMPREST account/special account

Each participant for this programme shall receive a brand new computer

Course Content Contd


Project Procurement Management Procurement Methods, Procurement Planning Procurement Ethics Project Progress Monitoring How to monitor performance and measure progress against objectives How to keep track of new issues as they are discovered and eliminating them Effective decision making Quality control procedures Meaningful Meetings How to manage a meeting to get everyones input How to capture what is discussed Effective brainstorming Meeting frequency

WHO SHOULD ATTEND?


This programme is specifically designed for the benefit of staff members from:
Government Ministries of Finance, Planning, Commerce, Economic Development etc Members from departments across various ministries roles in project management. Donors Bilateral and Multilateral agencies Private sector organizations World Bank Projects

Method of Training
The method of training for each module is highly participatory. And training sessions will include: Exciting practical group exercises, Role-plays Case studies Live instructions Video presentations Explicit practical examples Course PowerPoint presentations Fees Course fee is $1000 per delegate and covers tuition and course materials.

Course Duration : 4 days

CERTIFICATE OF PARTICIPATION All participants shall receive certificate of participation at the end of the programme.

Course Fees
Course fee is $3600 per delegate which include; course materials, expert facilitation, certificate of completion, refreshments, And local tours,

South Africa Office: Ground Floor, Milnerton Building, Ixia Street, Opposite Point Business Park, Milnerton, Cape Town 7441, South Africa. Tel: +27832412212, +26876515877, +27735892401 Tel/Fax: +27215520431 Swaziland Office: Embassy House, Allister Miller Street, P O Box 4755, M b a b a n e , Kingdom of Swaziland. Email: programmes@dotrid.org dotridtraining@gmail.com UK Office: 4 Dalespark Drive, Swinton, Manchester, M27 0FP, UK Web: www.dotrid.org uktraining@dotrid.org To apply online go to: www.dotrid.org/apply/