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Payroll system is the heart of any Human Resource System of an Organization.

The
solution has to take care of calculation of salary as per rules of the Company, Income-Tax
calculation and various deductions to be done from salary including statutory deductions
like Income Tax and Provident Fund deductions. It has to generate pay-slip, cheque
summary and MIS reports.

Payroll System Employee Information System


Employee Information System
Attendance and Leave Management
Earning & Deductions
Loan Accounting System
Investments
Payroll Processing
Reporting & Analysis
Security and Administration
Personal Information
Family Information
Qualification
Experience
Health Information
Bank Account
Company Information
Leave Eligibility
Salary

Earning & Deductions

Earning Types
# Regular (e.g. Basic, Conveyance, HRA etc.)
# Adhoc (e.g. Bonus, Performance Incentives etc.)
Earning Definition
# Grade-wise or Employee-wise
# Fixed Value or Formula based
# Monthly or Yearly
# Accumulation
Statutory Deductions
# PF
# EPS
# Income Tax
Other Deduction
# Adhoc (e.g. Loans, Advances etc.)

Loans and Advances Employee Investments


Loan Types
Loan Eligibility
Loan Management
# Application
# Balance Tracking
# Recovery
Loan Disbursement to Institutions
Investment Definition
# Investment types
# Investment limits
Investment Management
# Proposed Investments
# Actual Investments

Reports
Payslip
Attendance Register
Department-wise Salary
Employee-wise Salary
Salary Disbursement
Income Tax Statement
Form No 16
Loan Statement
Loan Letter
PF Contribution
Major Modules of Payroll Software
Employee Profile
Leave Management System
Time Management System
Payroll Management System
Employee Transfer, Promotions & Increments.
HRD Procedures
Reports

Employee Profile Leave Management System

Employee Joining Information. User Defined Leave types.


Probation Confirmation details. Leave Balance Details.
Employee Profile. Leave Application.
Employee Current position and job Leave Approvals.
profile.
Leave rules.
Family background details.
Time Management System
Employee Local address and References
details. Employee Shift & Shift rotation with
Employee Emergency address and respect to shift cycle.
contact person details. Employee time management, Late
Employee Qualification and experience Coming, Early going, Absence due to
details. travel on Duty etc.

Employee Medical History. Attendance data can be transfer from


any Time Recording Machine.
Employee Accidents Information.
Overtime Details.
Awards given to Employee and their
Children. Manual Attendance done By Employee
details.
Documents submitted by employee.
Payroll Management System
Employee Club Membership Profile.
Assets given to employee. User defined Salary Heads.
Employees extra Circular Activities / Salary formula.
sports / social etc. Professional Tax Slab (State-wise).
Employee Training details. Create your own Salary Structures.
Employee Appraisals History. Payslip Generation
Facility Given to Employee.
HRD Procedures
Employee Transfer, Promotions &
Increments Final Settlement
Gratuity
Transfer Details.
Superannuation
Promotion Details.
Tax Calculation
Increment Details.

LIST OF REPORTS AVAILABLE UNDER VARIOUS MODULES


Company
Employee
Leave & Attendance
Payroll
Government Taxation Forms

Company Employee

Company Details Employee Joining Information


Assets Details Employee Probation Details
Asset Location Details Employee Profile
Asset De-active details Employee Salary Structure
Company Holiday List Transfer / Promotion Details
Leave Types Details Salary Increment Details
Professional Tax Details Document submitted Details
Contractors Details Resigned Employee Details
Bank Details Department Wise Employee List
Award Types Blood Group Employee List
Bonus Types Assets Given to Employee
Vehicle Details Family Background Details
Facility Details Medical History / Annual Checkups
Details
Leave & Attendance
Emergency Address – Contacts Details
Employee Leave Application Awards Given to Employee
Employee Leave Approval Birthday List
Leave Balance Employee Membership Details
Late Coming Employee Training History
Late Sitting Employee Appraisals History
Early Going
Payroll
Compensate Off Details
Salary Heads Details
C-Off Balance Details
Monthly Salary Register
Shift Details
Salary Statement Depositing in Bank
Employee Current Shift
Salary Cash Statement
Over Time Details
Salary Cheque Statement
Employee Total Over Time Hours
Salary Slip
Daily Attendance Report
Bonus Details
Daily Absent Report
Conveyance Details
Monthly Attendance
Government of India Taxation Forms

ESIC Challans
PF Challans
PT Challans
Form 6A (Employees Yearly PF Contribution)
Form 3 - (For Professional Tax)
Form 12A (Revised) - Employee's Monthly PF Contribution
Form 3A (Revised) Details of Employees Pension Fund Scheme – Yearly
Form 19 (Claiming Employees Provident Funds Dues)
Form 10 C - Pension (For Claiming PF Withdrawal)
Form - 10 (Employee’s PF Organization for Resigned Employee's)
Form – 24 (Annual salary returns of the employees)

Software Customization
This software is fully customizable according to your needs. Our main aim is to provide you with a
solution that will be cost effective with no compromise in quality and service.
Required System
The system software is developed under Microsoft Visual FoxPro 8.0. The
hardware system required to run the software is a Pentium PC with a
minimum of 256 MB RAM. The written software is color-oriented. A laser
printer or a dot matrix printer of 132 columns(preferably about 270
cps) one is needed to produce reports.
Please note that the following description of the software system is
based on different modules. All systems have certain number of features
of which we may list the following:

- Management facilities in data entry screens such as creating,


deleting, modifying and searching for entries.

- All screens have the feature of using the mouse or the arrows and the
ability to open multiple screens at one time.

- Reports can be produced on printer and screen as well.

Brief Description of the Software:

This section describes in brief the features of the software.

General Specifications:
- Integrated.
- Multi company.
- Multi currency.
- User friendly.
- Use of arrow keys to scroll and select options.
- Fully menu driven system.
- High level of security.

Access Control:
- Protection and restriction to the access of data and operations.
- Unlimited number of users.
- Access restriction according to user's category.
- Password modification is user available.

Payroll System:
A. DATA ENTRY Menu:

1. EMPLOYEES Module:
This module allows you to input all employees information for each
employee either monthly, weekly, daily or contracting.
Allows the definition of salaries in any currency (ex: U.S.Dollars and
LBP) with automatic handling of social security and income tax
provisions, social security allocations and children module.

2. DEPARTMENT Module:
This module allocates employees by departments (ex: accounting
department, sales department …)
3. STATUS Module:
This module is used to define the status of every employee (ex: Mr,
Mrs, Miss …)

4. NATIONALITY Module:
This module is used to define the nationality of every employee.

5. TAXES Module:
This module allows the creation of taxes defined by the government.

6. VOUCHER TYPE Module:


This module inputs the different types of voucher to be used in
different numbering of payslips.

B. OPERATIONS Menu:

1. SALARIES Module:
This module allows you to input and generate an unlimited payslips by
different currencies according to employee type monthly or not with an
option to fill the salaries by row or column. Also, you have the
facility to copy information already entered from any voucher without
reentering it. Also an advance on salary can be entered in this part
and deducted automatically later.

2. ATTENDANCE Module :
This module allows you to input the employee's attendance daily or
monthly and it can be linked to any external device.

3. CURRENCY RATES Module :


This module is needed to enter the currency rates that correspond to
the amount of transactions. These rates are entered on daily basis.

4. FIX DIFF. :
Fix the difference of the taxes and NSSF per epmloyee at the end of any
period.

5. EXPORT TO ACCOUNT :
This module allows you to transfer the salaries on the accounting
module.

6. CLOSING END OF YEAR :


This module will automatically close current year and
open a new one.

C. REPORTS Menu:

All the following modules can be produced on either the screen or the
printer.

1. SALARIES:
Salaries are printed in this module.
Additionnal options available :
- The Subscriptions of the NSSF.
- The End of Service provisions.
- The taxes.
- The Official report required by the government.

2. PAY SLIPS:
Payment Slips are printed in this module with the option to modify the
layout to suit the company's need.

3. ATTENDANCE:
This module lists the monthly or daily attendance.

D. END OF SESSION Menu:

1. PACK & REINDEX Feature:


This feature reorganizes the data files when requested. It is very
important to use this feature once every a certain period of time.

2. BACKUP Feature:
It is very important to store data on tapes for later use in case of
probable damage. You can run this command directly from the system
without quitting.
E. SYSTEM Menu:

D. SYSTEM Menu:

1. CHANGE COMPANY Module:


By using this module, you can shift from one company to another. This
applies on a company that has under its wings many other companies. All
corresponding files will be open to the new entering data.

2. Other Features:
The Payroll system provides you with the following additional features:

a. You may change the system password by using password option.

b. You may run your system in English, Arabic, or French.

c.You may use calculator and calendar directly from the program without
quitting

3.PREFERENCE Module:
This module allows the definition of all related government rulers and
laws to be entered by the user.