Internship Report Format

The whole write-up should center on the specific objectives and the title of the report, be specific to-the-point and emphasize the explicit nature of the course. The length should reflect the complexity of the topic and thoroughness of the internship work. The Internship Report should be self-contained (explain any terminology particular to the topic the first time you use it), consistent, and to the point. It should be understandable to someone who has background in the area of the report but is unfamiliar with the particular topic of the report. General Guidelines: Use standard formal level of English (no slang or colloquialisms). Use the first person only in the letter of transmittal and in the executive summary. Use a good quality white bond paper. Use only one side of the page for all text and figures. Start major sections of the report on new pages. Bind the Internship Report in a suitable protective cover. Number the pages: All pages that come before the body of the report are numbered using lower case Roman numerals. The title page is considered to be page 1, but is not numbered. The body of the Report begins with the introduction. The pages of the body are given in English numerals. The first page of the introduction is considered to be page 1, but it is not numbered. Margin : Left (1.25) Top-Bottom-Right (1.00) Spacing : 1.5 Alignment: Justify The report shall be typed in black fonts color. Font style Times New Roman Font size: 12 other than title and sub-title. 16 for title, 14 for sub-title, ARRANGING THE CONTENTS: The sequence in which the project report material should be arranged and bound should be as follows: 1. Cover Page (Title fly) 2. Title Page 3. Letter of authorization (Optional) 4. Letter of transmittal (Do not bind it with the report) 5. Letter of declaration 6. Bonafide Certificate signed by the supervisor and Group/committee Head 7. Scanned copy of the internship certificate 8. Acknowledgement 9. Executive Summary 10. Table of Contents 11. List of Symbols, Abbreviations and Acronyms 12. Body of the report/Chapters (Introduction, overview of the organization, overview of the branch, internship duties and responsibilities, title text/main text, SWOT, conclusion & recommendations) 13. References/Bibliography 14. Glossary (Optional) 15. Catalog/subject index (Optional)

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16. Appendices (Optional) Cover Page /The title fly should reflect the content of the report. It is a single page which contains only the title/name of the report. This is the most read part of a report. This is how you attract attention to your writing. One should add any eye-catching factor/picture of his work for good impact. So cover page/title fly should include the very name of the report, any eye-catching picture (at the middle of the page) and the date.
Title Position: Centered Horizontally Font style of the title: Times New Roman Font size: 16 Line spacing : 1.5

See an Example of a title fly on next page:

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Marketing Strategy of Northern University Bangladesh

DATE OF SUBMISSION

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TITLE PAGE:
The title page contains the title of the report, the name of the Supervisor, to whom it is submitted and the author as well as the date of submission. Present the title centered horizontally in all capitals one and a half to two inches from the top of the pages. If title is longer than one line make each succeeding line shorter than the preceding line. Make sure that the title on title fly and title page should be of same format. Title Position: Centered Horizontally Font style of the title: Times New Roman Font size: 16 Line spacing: 1.5

See an Example of a title fly on next page:

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Marketing Strategy of Northern University Bangladesh

Supervised by
Mr. Dr. Mahamudul Alam Professor of Economics Department of Business Administration Northern University Bangladesh

Submitted to
Department of Business Administration Northern University Bangladesh

Prepared by

Al raja khan Id- 0065438420 Email: alrajakhan@yahoo.com Department of management Northern University Bangladesh

Date- 04.08.2006 Northern University Bangladesh

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LETTER OF AUTHORIZATION:
This is a letter or memorandum authorizing the internee student to do research and write a report. An authorization letter specifies what is to be done. Usually it contains such information as objectives, investigation areas, time and cost limitations, due date and any other special instruction(s). A copy of authorization letter should be inserted after the title page.

See an example of a letter of authorization on next page:

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Northern University, Bangladesh Department of Business House- 54, R/A, Dhanmondi Dhaka, Tel: 9667237

Date.

Student name Student ID Major subject Address

Subject: Authorization letter

Dear,

Mr. X congratulations. We are accepting your internship proposal about working on marketing strategy of Northern University, Bangladesh. You will get exactly 12 weeks to work and you have to work under the supervision of Mr. Zs assistant professor, Department of Business Administration. Your internship will start from 01.08.2006 and continue up to 31.10.2006. Your working hour will be from 9am-5pm. Thank you.
Mr. T

Marketing Manager Northern University, Bangladesh House- 54, R/A, Dhanmondi Dhaka, Tel: 9667237

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LETTER OF TRANSMITTAL:
A letter of transmittal introduces the report to the reader, typically with less formality than the report itself. Although transmittal accompanies a report, it is separate from the document; therefore, do not include it in the report table of contents and do not bind it with the report. Place it on top of the report instead. A letter of transmittal typically includes the following:

name and address of recipient of report in the inside address information about what is being sent follow-up action expected of the reader offer of continued communication or clarification

As with the memo, the letter's appearance is important. Use standard stationery (the return address may be omitted--but not the date--if you are using letterhead) with vertical and horizontal margins of at least one inch. A number of acceptable business letter forms exist. This letter illustrates a standard block form.

See an example of a letter of transmittal on next page:

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Salma Iasmin Officer, Placement office Department of Business Administration Northern university Bangladesh

Sub: Letter of transmittal

Dear Madam, I am submitting my internship report on Marketing strategy of Northern University Bangladesh. I have collected information as for time possible from the marketing department of Northern University Bangladesh. Three months work in this university was a worthwhile experience for me was in such a reputed organization. I believe that this internship program has enriched both my knowledge and experience. If you have further queries regarding the report, please let me know.

Youre sincerely Md. G Id. xxxxx

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Letter of declaration proclaim the bonafideness and purpose of submitting the report. The declaration letter ensures that the report is not reproduction or duplication any previous report and has not submitted anywhere else.

See an example of a letter of declaration on next page:

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Declaration

I do hereby declare that this report entitled Title of the report.... Submitted by me to Northern University, Bangladesh, for the degree of Bachelor of Business Administration is an original work.

I also declare that it has not been submitted earlier either partly or wholly to any other University or Institution for any Degree, Diploma, Associate-ship, Studentship, Fellowship and other similar title or prizes.

M. Jaman Ahmed Department of Business Administration

ID No: BBA070101924

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Bonafide Certificate The Bonafide Certificate shall be in double line spacing Times New Roman using Font Style and Font Size 12, as per the format in Appendix 2. The certificate shall carry the supervisors signature countersigned by the Group head/committee head.

BONAFIDE CERTIFICATE
(Font Style Times New Roman size -16)

This is to certify that this report entitled .TITLE OF THE REPORT.. submitted to Northern University Bangladesh, in connection with the institute internship program is a bonafide record of work done by ..NAME OF THE STUDENT. under my supervision at the Name of the organization.. from starting date of the program.. to ending date of the program..

Signature of the Supervisor Designation and Address

Countersigned by (Group Head/Divisional Head) (Designation and Address)

Scanned copy of the internship certificate Attach the scanned copy of the original internship completion certificate provided by the organization.

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Acknowledgement In this section the writer acknowledge the help and support of all the people who helped him/her in the completion of internship and internship report e.g. library staff, course instructor, supervisor, family & friends or any other person.

See an example of a acknowledgement on next page:

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ACKNOWEDGEMENT
For collecting the information about the marketing strategy of the Northern University and preparing my internship report, I am grateful to my organization supervisor Mr. G Being the authorized of this report, he helped me a lot throughout the time of work by giving his tender hand time to time. I am also very much grateful to my university supervisor Mr. T who gave preparing me the guideline for internship report. I am also thankful to Mr. R and Mr. D of marketing department of Northern University Bangladesh who helped me a lot to get knowledge about marketing strategy. I am also pleased to the library officials who always supported me for any kind of book.

M. Sultana

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The Executive Summary is the most important part of your report. It summarizes the body of the report, outlining its scope, purpose and major findings, highlighting the key conclusions and recommendations. The Executive Summary allows a busy manager to understand the report's significant information without reading the whole text. Executive summary should not be more than one page. Write your Executive Summary after you have written the report. It is not enough to state what you are `going to discuss in the report. The executive summary has to be self-contained and must state all the major points of the study. You are not required to discuss in detail how you derived the conclusions or argue about it; this is part of the main body of the text. However, you have to indicate enough details about your study so that a specialist reader has a good understanding of your contributions detailed in the report. The Table of Contents lists all sections and sub-sections and uses the same numbering system as the main body of the report. The table of contents should list all material following it as well as any material which precedes it. The title page and Bonafide Certificate may not be included in the Table of Contents, but the page numbers of which are in lower case Roman letters. Also make a separate list of tables and figures in the table of contents if you have used any.

See an example of an table of contents on next page:

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TABLE OF CONTENTS

Topic

Page number Ii V Vi Vii

Letter of authorization (if any) internship certificate Acknowledgement

Executive summary

CHAPTER ONE INTRODUCTION 1.1 1.2 1.3 1.4 1.5 Introduction Aim and objectives/purpose of the study Scope of work Rationale of the study Methodology 1

CHAPTER TWO OVERVIEW OF THE ORGANIZATION

2.1 2.2 2.3 2.4 Brief history Hierarchy of the organization Nature of the organization Business/Products of the organization

CHAPTER THREE

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OVERVIEW OF THE BRANCH/DEPARTMENT

3.1 3.2 Introduction Number of employees working in the department 3.3 3.4 Organ gram of the department Functions and operations of the department

CHAPTER FOUR STUDY OF THE WORK/STUDY OF THE FIELD WORK

4.1

CHAPTER FIVE DUTIES AND RESPONSIBILITIES

5.1 5.2 5.3 5.4 Duties and responsibilities as a intern Accomplishments Problems encountered How internship experience impacts your career

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CHAPTER SIX SWOT ANALYSIS

6.1 6.2 6.3 6.4 Strength Weaknesses Opportunities Threat

CHAPTER SEVEN CONCLUSION AND RECOMMENDATIONS

7.1 7.2 Reference Appendices Conclusion Recommendations

List of Tables (if any)

Table no. Subject Page No.

List of Graphs/Figures
Graph/figure no. Subject Page no.

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List of Symbols, Abbreviations and Nomenclature Standard symbols, abbreviations etc. should be used. The Body is the longest part of your report. It is here that you develop your theme by examining the problem, your findings and their meaning. This body of the report should be formatted appropriately with sections and headings to guide the reader through the report. The body of the report should include:

CHAPTER ONE INTRODUCTION

1.1 Introduction/Background of the study Introduction/ Background usually describes the background of the internship with brief information on general knowledge of the subject. This includes brief description about the organization, the area of their work, and a short description of the nature of their work. After reading the introduction, your reader should be prepared to guess what could be discussed in the next chapters of the report. 1.2 Aim and Objectives /purpose of the study This gives a precise idea on what to be achieved in the work and a brief plan for achieving that.

1.3 Scope of Work As mentioned in the preceding chapter, an internee cannot cover every aspect of an organization in the limited time available to him/her. Therefore, one needs to limit to certain areas. Therefore he/she should mention the main focus of work in this section. 1.4 Rationale of the study This part narrates the justification of selecting the TITLE as the field of work. In this part the internee will explain briefly the reasons of selecting the topic. 1.5 Methodology While collecting data and other relevant information, internees use certain methods. These include reading some background material, developing questionnaires, interviewing people, doing surveys, collecting data, reviewing the answers from the questionnaires, and presenting findings, and recommendations etc. One should write all these steps in sequence. This section should not be very lengthy. An internee can describe it in a few lines step by step. An internee has to give separate details of survey methodology if he/she has conducted a survey in the study.

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CHAPTER TWO OVERVIEW OF THE ORGANIZATION

This chapter will give a brief about organization. Following particulars may be discussed in this chapter. 2.1 Brief history 2.2 Organizational structure 2.3 Nature of the organization 2.4 Business/Product of the organization

CHAPTER THREE OVERVIEW OF THE BRANCH/DEPARTMENT

This chapter will give a brief about the branch/department if the internee assigned to work at branch or department. Following particulars may be discussed in this chapter. 3.1 Brief history of the branch 3.2 Number of employees working in the Department 3.3 Organ gram of the department 3.4 Functions and operations 3.5 Short-falls/weaknesses

CHAPTER Four DUTIES AND RESPONSIBILITIES

In this chapter the intern will describe his/her job description, duties and accomplishments. The contents of this chapter should be: 5.1 Responsibilities as a student Intern 5.2 Duties 5.3 Accomplishments 5.4 New Knowledge Acquired 5.6 Problems encountered 5.7 How internship experience impacts you career.

Chapter Five Study of the work/study of the field work (main work/field)

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This is the most important part of body the report. The obtained data will be discussed, interpreted and analyzed elaborately in this chapter. In this context the word ``data" can have such different meanings as actual scientific measurements, textbook information, manufacturer's literature, plant logbooks, financial statements, opinions of experts or employees and so on.
[Student will determine the contents of this chapter considering his nature of work and consulting with his supervisor]

CHAPTER SIX SWOT ANALYSIS

SWOT analysis clearly describes all the strengths, weaknesses, opportunities and threats. Remember that strengths and weaknesses are internal to the organization and represent its culture while opportunities and threats correspond to the environment outside the organization. The intern must make swot of the department/division/branch where he/she placed to work.

CHAPTER SEVEN CONCLUSION AND RECOMMENDATION

7.1 In Conclusion section you are required to describe the organization according to your evaluation/assessment in the light of organizational analyses. They may be presented in a sequence of two or three sentence paragraphs. Conclusions and recommendations are often confused but they are not the same thing

7.2 In Recommendation section, you are required to suggest solutions for all those problems or discrepancies (what you have identified in critical and SWOT analyses) found in the organization. They may also be presented in a sequence of two or three sentence paragraphs. Referencing, or citing, means acknowledging the sources of information and ideas you have used in an assignment (e.g. essay or report). This is a standard practice at university. It means that whenever you write an assignment that requires you to find and use information from other sources, you are expected to reference these resources in your writing. Sources could include books, journal or newspaper articles, items from the internet, pictures or diagrams . The references should follow a well-established and consistent style. The department is recommending Harvard referencing system.

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Referencing system: Example of a book

The main elements required for a book are set out in this order: author, date, title, publisher, place of publication.

Authors family name followed by a comma, then initial(s) followed by comma

Year of publication followed by a comma no brackets

Title of the book in italics, followed by a comma. Upper case used for first word.

Publisher followed by a comma

Place of publication followed by full stop

Daly, J, Speedy, S & Jackson, 2004, Nursing leadership, Elsevier, Sydney. Example of an academic journal article
The main elements required for a journal article are set out in this order:
author, date, title of article, title of journal, volume number, issue number, pages of article Title of the article Title of the Volume Number of the Authors Year of in single inverted journal in italics, number of issue family name publication commas, capital followed by a the journal followed by a followed by a for first word comma comma, then comma only, initial(s) no brackets comma after the second inverted followed by comma comma
Page numbers of the article, with an En dash between and a full stop at end

Davis, L, Mohay, H & Edwards, 2003, Mothers' involvement in caring for their premature infants: an historical overview, Journal of Advanced Nursing, vol. 42, no. 6, pp. 57886.

Example of an electronic publication

Authors family name followed by a comma, then initial(s) followed by comma Year of publication followed by a comma no brackets
Title of the article in italics, followed by a comma Date accessed from www comma after year The internet address (URL) is enclosed in < and >, with the full address and followed by a full stop if at the end of the item

Thomas, 1997, Guide to personal efficiency, Adelaide University, viewed 6 January 2004, <http://library.adelaide.edu.au/~sthomas/papers/perseff.html>.

Special publications and materials

Basic format for special publications and materials: Authors family name,
Initial(s) year, Title of item, description of item, publisher, place of publication.

Materials
Thesis

Example
Pope, JJ 1996, The nature and origin of magnetite-rich zones in the Mount Fort Constantine Volcanics, adjacent to the Ernest Henry Cu-Au-Co deposit, NW Queensland, MSc. thesis, University of

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Personal communication Annual report

Leicester. Patterson, I, 2003, Personal interview(memories of south Asia tour) 14 May

First security Islami Bank Ltd.,2008, Annual report 2008, First Security Islami Bank Ltd. Dhaka, Bangladesh.

The Glossary is only needed when you have used specialized terms, mathematical symbols or professional jargon in an extensive way. If you have used specialized terms only occasionally, it is acceptable to define it within your text. This same rule applies for the
Nomenclature. It is only required if a large number of symbols are used throughout the report.

The Appendix (or appendices) provides your reader with supporting information that elaborates on, but is not essential to, the development of your theme, or any information that is necessary to justify your statements and which are too lengthy to include in the main text without interrupting the line of thought developed there. The appendices are identified by numbers or letters. Do not include appendices that have not been cited in the text.

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