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ELECTION PROCLAMATION
PROCLAMATION OF THE MAYOR OF THE CITY OF FLAGLER BEACH, FLORIDA
CALLING A REGULAR MUNICIPAL ELECTION FOR THE CITY OF FLAGLER BEACH,
FLORIDA, FOR THE YEAR TWO THOUSANDAND NINE (2009).
1, Alice M. Baker, Mayor of the City of Flagler Beach, Florida, do hereby give notice that a
Regular Municipal Election of the City of Flagler Beach will be held on March 3, 2009. At this
time the Mayor and two (2) Commissioners will be elected to serve for a period of two (2) years
and/or until their successors are elected and qualified, in accordance and pursuant to the Charter
of the City of Flagler Beach, Florida. Qualifying of Candidates will begin on January 9, 2009 at
9:00 am. Qualifying will end at 5:00 p.m. on January 21, 2009
WITNESS by my hand and the Seal of the City of Flagler Beach, Florida on this 8° day of
January 2009.
Alice M. Baker, Mayor
Attest:
‘Angela M. Apperson, City Clerk
Filed in the Office of the City Clerk,
City Hall, Flagler Beach, Floridab
REGULAR MEETING OF THE FLAGLER BEACH CITY COMMISSION DECEMBER 18,
2008 AT 5:30 P.M., AND TO BE CONTINUED UNTIL ITEMS ARE COMPLETE.
PRESENT: Mayor Alice M. Baker; Chairman Jane Mealy, Vice-Chairman John Feind,
‘Commissioners Joy McGrew, Linda Provencher, Ron Vath, City Attorney Drew Smith, Interim
City Manager Bernie Murphy, Planning & Zoning Director Jan Hancock, Police Chief Dan
Cody, Public Works Director/City Engineer Bob Smith, and City Clerk Angela Apperson.
1. CALL THE MEETING TO ORDER: Chairman Mealy called the meeting to order at 5:30
p.m.
2. PLEDGE OF ALLEGIANCE FOLLOWED BY A MOMENT OF SILENCE TO
NIZE. MEMBI \F THE : Mayor Baker led the pledge to
the flag followed by a moment of silence.
3. PROCLAMATIONS AND AWARDS:
a. CERTIFICATE OF APPRECIATION TO THE DISABLED AN VE:
Mayor Baker presented a Certificate of Appreciation to Bob Reed. She thanked them for
allowing the City to hold a Regular Meeting in October while the Commission Room was being
used for early voting. She also presented Mr. Reed with a check to defer the costs for hosting the
October meeting
4, DELETIONS AND CHANGES TO THE AGENDA: There were no deletions or changes.
5. COMMENTS REGARDING ITEMS NOT ON THE AGENDA. CITIZENS ARE
ENCOURAGED TO SPEAK. HOWEVER, COMMENTS SHOULD BE LIMITED TO
THREE MINUTES: J. NeJame expressed concern regarding commercial trucks not pulling off
the road both in commercial and residential areas obstructing traffic and causing a hazard to the
City. He suggested a resolution to this potential problem. Bob Reed, of the DAV, thanked the
‘Commission for the recognition and for a recent contribution which assisted in purchasing a van.
Jeffery Fisher thanked the Commission for the First Friday Events and spoke of how it benefits
his business.
NSENT. A
6. APPROVE THE MINUTES FOR THE REGULAR MEETING OF DECEMBER 4, 2008:
Motion by Commissioner Provencher, seconded by Commissioner McGrew, to approve the
consent agenda, The motion carried unanimously.
INERAL BUSINESS
7. DI ION. Es ACTION RELATED T SERVI
AGREEMENT WITH JAMES MOORE AND CO. FOR COMPUTER SUPPORT AT THE
POLI PARI AND. = City Clerk Apperson reviewed
the need for the support from James Moore and Company. A question and answer period
followed among the Commission and the representatives from James Moore and Co. Motion
by Commissioner McGrew, seconded by Commissioner Vath, we continue the silver service
Page 1 of 4 12/18/2008level agreement with the James Moore and Company and to include citywide and the Police
Department for the amount of $33,161.36, The motion carried unanimously.
8. DI N_AND NECESSARY ACTION RELATED TO_AN_ENGAGEMENT
/NTH_JAME: AND CO. Fi ACEMENT OF
INITIATION OF OFF SITE BACKUP SERVICES. = CITY CLERK: City Clerk Apperson
reported on the need and importance for new servers. A question and answer period followed
among the Commission and the representatives from James Moore and Co. Motion by
Commissioner Feind, seconded by Commissioner McGrew, we approve a budget amendment in
the amount of $3700 to complete the replacement of the servers at City Hall. The motion carried
unanimously. Motion by Commissioner Feind, seconded by Commissioner McGrew, we
approve the engagement letter with James Moore & Co. for the replacement for the servers at
City Hall, The motion carried unanimously.
9. PROPOSED WORK ASSIGNMENT FOR ENGI IG SERVICES REt D FOR
AND PI IG PI F_THE MG T: IL Ri
PROJECT — PUBLIC WORKS D) R/CITY ENGI Mr, Smith review the need and
stated DEP is requiring all underground diesel tanks either to come up to new code
specifications, to be abandoned or removed by December 31, 2009. It is because of this
requirement he asked the Commission to approve the work order. Mr. Smith reported the control
room at the million gallon water tank and the lift station pumps are approximately 30 years old
and are starting to show their age. The generator at the location is in good shape and has enough
power for the lift station pumps as well as the pumps for the million gallon water tank. He
suggested the use for the generator in case there is an event where the City will lose power. Mr.
‘Smith explained the project would be done in phases. This would be the first phase and the
second phase would be completed by the end of next year. Richard Price needed clarification
regarding the location and the type of tank that is to be removed. Mr. Smith explained it is a
diesel fuel tank, and there are a few options for removal but the first step is to test the soil to
determine if there is any leakage. Motion by Commissioner McGrew, seconded by
‘Commissioner Feind, we move forward with the proposed work assignment for the engineering
services required for the design permitting phase of the one million gallon tank control room
upgrade project, not to exceed $8,600. The motion carried unanimously.
10. DISCUSSION REGARDING ACQUISITION OF TASERS FOR SUPERVISORS ~
POLICE CHIEF: Chief Cody reported the Flagler County Sherriff's Department has donated
taser guns to the Police Department. He would like to outfit the Police’s supervisors with tasers
and provide training. Chief Cody indicated he would place the use of the tasers under strict
policy of active physical resistant, Chief Cody reported Officer Shamp has completed training
and if the Commission had specific questions, he would defer to him. Discussion ensued and
included when the police would use the tasers; the tasers not be used for compliance; the training
covering when it is an appropriate to use the taser; liability; insurance and the reasoning for
limiting the use to the supervisors. Richard Price asked what type of tasers were available and
felt all the officers should have this tool available to them. Phyllis Carmel asked if within the
training program, if the officers themselves would be tasered? Officer Shamp explained in his
training program, it was not mandatory for the students to be tased. Officer Shamp indicated he
was tased. J. Nejame felt all the officers should be carrying tasers. Lloyd Frankelton was in
support of using the tasers but felt the officers on the front line should be carrying the tasers.
Bob Chase wanted to ensure the officer would not be using it on a person for verbal assault.
Page 2 of 4 12/18/2008