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inSharellment of the requirement of the. Interim Report Hospital Management SystemPage | 2 Abstract Gunarathna s Hospital is a leading private hospital that provides health care facility to people inKuliyapitya . Employees of this hospital have to face lot of problems when they manually handletheir day to day transactions. They are challenged to respond quickly and accurately withpatients requirements.This Hospital Management System for Gunarathna Private Hospital going to provide anefficient and an accurate way to generate bills, generate reports and handle information about thedoctor details, patient details, employee details, billing details.This system will provide the employees of Gunarathna hospital, an easy way to access records,save accurate data, update information, and produce accurate reports and better record

keeping. Itsaves their time and money.The system is to be designed to improve the quality and management of Gunarathna Hospitalmanagement in the areas of clinical process analysis and activity-based costing. Managing thekey processes efficiently is critical to the success of the hospital.The system consists of all the functionalities in the hospital including patients management,Diagnostic reports, Laboratory and operation theater records. It excludes accounts managementof the hospital. The developing technology is Web based technology and language used here isPHP which is a powerful server side scripting language and run on Apache server. The databaseused is MySQL Database Management System while WAMP package is used for easymanagement of above components. Designing system interfaces is the current status of theproject. Interim Report Hospital Management SystemPage | 3 Acknowledgments First, I wish to thank my supervisor Mr.Viraj Pinto Jayawardana who helped me to do this projectin successful manner and supervised me . And of course I should give my thankfulness to Dr. LDRDPerera who gave the knowledge of report writing and project systems. I also wish to express my gratitude towards Matrix Institute of Information Technology (Pvt.)Ltd and the lecture panel of it who guided me through the BIT degree program.I wish to thank Dr .Palitha Gunarathna, managing director of Gunarathna Private Hospital forall the assistance given me throughout the completion of the project.And of course I give mythankfulness to the staff of Gunarathna Hospital.I am grateful to my family for providing me with good education, necessary equipments andhelping me throughout my life. Interim Report Hospital Management SystemPage | 4 Table of Contents Abstract2Acknowledgment .3Table of Contents.41 . Chapter 1: Introduction... 52. Chapter 2 : Analysis62.1 Requirement Elicitation62.2 Existing System6.2.2.1 Categorized major activities of the system72.3 Problem Definition...82.4 Requirement Catalogue.92.5 Basic Infrastructure of the System...103. Chapter 3: Design.....123.1 Introduction......123.2 System Design Options....123.2.1 System Option 1..123.2.2 System Option 2..133.2.3 Selected System Option and the justification..143.3 System Design..143.3.1 Class Diagram..153.3.2 Sequence Diagrams..153.3.3 User Interfaces..193.3.4 Conclusion...204. References..20 Interim Report Hospital Management SystemPage | 5 Chapter 1: Introduction As mention in the abstract Gunarathna Hospital is a leading private hospital that provideshealth care facility to people in Kuliyapitiya. This is fast growing institute which handles nearlyhundred and fifty transactions per day. It consists five sections namely, channeling, outpatient(OPD), inpatient (resident patient), services and pharmacy. All the clerical works and cashiering(collection of money and payments) works perform by two receptionists in a shift basis. Hospitalneeds store data, update records, generate bills and reports for their day to day transactions. Atpresent they handle all their transactions manually.Employees of this hospital have to face lot of problems when they manually handle their day today transactions. They are challenged to respond quickly and accurately with patientsrequirements.In my side of view I select this Hospital management system because this hospital is situated inmy residential area. When developing I can easily reach the hospital to do requirementsgathering and also ease of meet the client. Rather than developing a standalone system Iunderstood a web based system can

achieve more requirements of the client. So this client-serversystem supports for many client machines in the hospital premises and many other computerslocated outside of the premises .That helps to managers of the hospital to get a decisionaloverview of the hospital.As an outline following chapters consists of requirement elicitation, a description of the existingmanual system, problem and requirement analysis, functional and non-functional requirementsand descriptive paragraphs and diagrams for the Design of Solution. Interim Report Hospital Management SystemPage | 6 Chapter 2: Analysis 2.1 Requirement Elicitation This is the phase of system development that requires high efforts from the persons involved andit is one of the most time consuming task. The success of the whole project depends on thisinitial step. When considering my context it was difficult because of lack of knowledge on theproblem domain. For this project, basic requirements were gathered through a series of interviews. Interviews are oneof the basic methods of requirements elicitation and proved to be effective in this case. And severalobservational requirement gatherings were happened. The functions like registering a patient, makingbills, consulting doctors and issuing medical reports were observed it was decided to first implementthose basic hospital functions and then work through requirement change. As the second steprelevant documents were studied.In the next step a descriptive overview of the existing manual system was made. From that thedrawbacks of the system was identified and the problem definition was developed.After the requirement elicitation, a requirement validation was also carried out. In this processgathered requirements were presented to the customer and validated. Some requirements wereeliminated and some were enhanced while many gathered requirements remained unchanged. 2.2 Existing System When a patient request for a treatment, receptionist records patients details according to thechanneling, OPD or inpatient. Receptionist checks the availability of doctor for channelingbefore record the patient details. Then receptionist prepares the bill and collects money. Patientcan meet doctor on due date by showing the bill for the in charge channeling. Interim Report Hospital Management SystemPage | 7 Patient can directly meet doctor when patient want to get OPD treatments. After collecting thebill patient meet the doctor and can get prescriptions.When patient wishes to admit hospital receptionist check the availability of rooms. Then allocatea room and send patient details to the ward in charge. Ward in charge assign a nurse afterchecking the nurses records. Ward assistant records each patients treatments services andmeals daily. Summary of these records are sent to the receptionist when patient is discharged.Finally receptionist prepares the bill and collects money.Receptionist prepares daily reports to send to the general manager end of the each day. Numberof patient admitted, number of patient discharged, number of OPD patients, number of channeling patients, amount of collected money, amount paid to doctors are some of reports. 2.2.1 Categorized major activities of the system. Five main activities can be identified when considering the all activities in the hospital. They are Recording patients detailsReceptionist records patients details when patient wants to get treatments. Receptionist recordsthese details according to the Channeling, OPD and Inpatient requirements. Recording patients treatmentsPatients treatments, services and meals which gets when stay in ward is recorded againstpatients name. These details are needed for preparing patients bill when discharging fromhospital. Furthermore OPD treatments and channeling treatments also recorded against patientsname. Recording doctors detailsDoctors details, treatments hours, consulting hours, treatment types are recorded.Whenappointment is made that will be recorded against doctor name. Preparing bills and inpatient bill prepared by the receptionist. Channelingbe able to keep information about patientbe able to keep information about doctorbe able to keep information about employeesbe able to set/update system propertiesbe able to record

new appointmentsbe able to check the availability of doctorsbe able to cancel/postpone the appointmentbe able to keep information about treatmentsbe able to keep information about roomsbe able to provide a bills/invoicesbe able to calculate bill at any momentbe able to prepare bill remindersbe able to provide clear and legible printed billsbe able to check patients billbe able to provide treatment report to patientbe able to obtain patients history recordsbe able to get treatment details obtained by patientbe able to obtain daily collection reportsbe able to obtain daily payment to doctorsbe able to obtain annual reportsbe attractiveprovide a user friendly graphical user interfaceprovide Searching facilities throughout the system and its databaseshould be able to login to and logoff from the systemels and will be given accessAdministrator should have the capability of adding new users to the systemAdministrator should have the capability of deleting users from the systembe able to recover transactions after system failuresbe able to add new facilities to the systembe able to access to the system concurrentlyn a r a t h n a H o s i t a l M a n a e m e n t S s t e m Design is selected here to develop the system.one computer to record all the transaction. In addition a printera computer will provide for each section. So employees can perform3.3.1 Class Diagram of Gunarathna Hospital Management System3.3.2.1)3.3.2.2)Appointment (Figure 3.3.2.3)3.3.3.1 Register Patient Interface3.3.3.2 User Login Interfacehttp://www.hitech-onweb.com/hospitals/ http://www.grapevyne.com.sg/html/Products_HMIS.html http://www.calorisplanitia.com/hospital-managementsystem.aspx http://www.mushroomsoftech.com/Mushroom/emed.htm
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