IILM Institute for Higher Education

Module Manual: Live Project

CONTENTS 1. Live Project Policy 2. Objectives of Live Project 2.1 Orientation in the Company 2.2 On Job Training 2.3 Live Project Report 2.4 Expectations from the student 2.5 Documentation and Presentation of the Final Report 3. Students In the Organization 3.1 Attendance Policy 3.2 Conduct of students 4. Role and Responsibilities 4.1 Live project Coordinator 4.2 Faculty Mentor 4.3 Business Engagement & Placement Team 4.4 Company Mentor 5. Live Project Evaluation & Waivers ANNEXURE Annexure-I Annexure-II Annexure-III Annexure-IV Annexure-V

Format of Cover Page Declaration Form Format for Progress Report Final Evaluation-Project Report Final Evaluation- Presentation

1. Live Project Policy Live Project is an integral part of the two-year full-time PG Program curriculum. The credits associated with Live Project Program are to a maximum of 2 full credits . The duration of Live Project Program is given by the company that comes up with it. Students are expected to fulfill the requirements of the Live Project Program and are evaluated on specified parameters. Students are expected to behave in a manner that maintains and enhances the prestige of IILM while following the rules and regulations of the organization where they are undergoing the live project.

Why a Live Project? Students are encouraged to undertake live projects to gain that critical industry experience which they may not possess especially if they do not have any work experience. The following employability skills and attributes are expected to be enhanced while undertaking live projects. A perceptible improvement is expected in the student in the following areas: Problem identification and solving Selection & application of research tools Identification of strategies Critical evaluation of evidence Application of theory to practice Managing project deadlines Corporate communication Professional behaviour Time management and organisational skills Report writing for business Oral presentation Teamwork

2. OBJECTIVES OF LIVE PROJECT Live projects provide a hands-on experience of the marketing, financial, human resource and various organizational aspects of a company. Aim of students going in for live projects would be: To integrate academic and prior experiential knowledge with that of personal development and employability skills To develop and apply problem solving, decision -making, reflective and team working skills in a real life organizational setting.

In addition to the above, for the organization, Live Projects are opportunities to tackle problems for which industry might not have time or resources; have an access to management technology; contribute to the education industry and in some cases encourage faculty development.

Live Project can be broadly classified into three phases(i) Orientation about the Company, (ii) Work as assigned by the company (iii) Live Project Report submission, presentation/viva.

2.1 Orientation about the Company During this period, the student will understand the company, its customers and the competitors. He/ She will study the annual reports of the company for the past couple of years, understand the policies of the company, study the macro-environment in which the industry is operating. By the end of this, the Student should be able to clearly state his/her business objectives which would include specific and measurable targets to be achieved , break-up of targets, synopsis for the Live Project Report, etc. 2.2 Actual work assigned by the company During this period, the Student may be assigned specific tasks by the organizations.This would give a flavor of teamwork, organizational culture, team dynamics, result orientation, organizational pressures, complexities in achieving the desired results, etc. A student should take this as a learning experience and be ambitious of achieving the desired targets or accomplishing the required tasks, through professionalism and business acumen. On-Job Training provides good scope for developing necessary managerial skills and positive attitude. 2.3 Live Project Report Each student will undertake project/research work during the period of Live Project leading to Live Project Report. A student would be assigned a specific project/research work involving project/research design, designing &/or filling of questionnaires, application of sampling techniques, administering the survey, tabulation of data, application of statistical/managerial tools for analysis of data and drawing inferences/testing hypothesis thereof and finally culminating in the preparation of a detailed Live Project Report. A good Live Project report, providing value to the corporate may be the trigger for a better placement opportunity. 2.4 Expectations from a Student working on a live project Behave as a quasi-employee of the organization. Follow all the rules, regulations and codes of conduct of the organization. Strictly follow the Live Project guidelines. Prepare Industry/Company profile as soon as possible after commencement of the Live Project and submit it to the Faculty Mentor. Have continuous interaction with the Faculty Mentor, Business Engagement head / Placement Manager and the Company Mentor.

Report constraints if any, to the Faculty Mentor without delay. Submit regular progress report to the Faculty Mentor. During this period a student should build rapport with the industry mentor and other employees .

2.5 Expectations and Benefits for the company: Companies are expected to define the project they intend to give to students objectively and clearly. Scope, time and tenure of work should be specifically defined. Benefits for the company would come in form of gain of a useful project- resource and a fresh perspective from a young pair of eyes .At the same time company can try the students and access their competence as prospective employees. Format for the Project Description:

2.6

To be filled by the organisation giving the project: Project Description: Number of Students Required: Duration of Project Scope of Project Method of Student Selection: 1. Interview by Company 2. Interview by IILM 3. Any other method Location of the Project Resources Available Stipend offered: Yes/ No, If Yes, Amount: Rs. --------------------/Expected Outcomes

2.7 Documentation and Presentation of the Final Report The final report contains information about company and the project undertaken during the project duration. The format for project report would be: Cover page (Format of cover page is in Annexure I) Certificate of Live Project Acknowledgement (approx. 250 words) Contents Executive Summary (approx. 500 words)

Objective (200 300 words) Company profile (approx. 1000 words); to include and highlight objective of the project (approx. 300 words); Working methodology (research/study/field job) (approx. 500 words) Analysis (charts, diagrams if required) (approx. 2000 words) Recommendations/suggestions (approx. 500 words) Limitations of the project (approx. 200 words) Learning (approx. 1000 words) References The report should be of 4000-6000 words with graphs and charts. A student needs to submit the project report in the following manner: 1 soft copy each for company and faculty mentor The text material should be typed with one and a half spacing between the lines. Twelve point font size is to be used in Times New Roman fonts. Beginning with the first page of Chapter 1/Section 1, pages are to be numbered consecutively in Arabic numerals. Small Roman numerals should be used for all preceding pages, with the exception of the title page which is unnumbered. Allow yourself adequate time to go through the manuscript word by word, line by line and page by page, ensuring that all typographical and other errors are removed. Examiners are going to check references and quotations to see whether they are accurate. When you are satisfied that all the necessary revision has been completed and the project report is ready for submission, you should sign a declaration that the work is original and it is ready for examination. The declaration needs to be a part of your project submission.

3. STUDENTS - IN THE ORGANIZATION 3.1 Attendance Policy A student is expected to be available as per the live project requirement. If any Student is not in a position to attend on any day during Live Project, he/she shall obtain prior approval of leave from Company Mentor and Faculty Mentor. Absence without prior approval of leave will be viewed seriously and may lead to termination of Live Project. Absolute attendance is a symbol of dedication and commitment of a Student. Analysis of the previous Live Project experiences proves that those with good attendance record performed better during Live Project and secured better placement offers.

3.2 Conduct of Students The Students must bear in mind that they are the ambassadors of IILM and conduct themselves in the manner befitting the IILM standards. IILM expects the Students to maintain high professional and social standards. The students should conform to the rules and regulations of his/her place of work. It is particularly important to be regular, punctual, obedient, honest and sincere at work. Unprofessional behavior, dishonesty, misconduct, indiscipline, irregularity at work and unsatisfactory performance will lead to cancellation of studentship of the student. Do's and Don'ts for Students during Live Project Do's: Students should Get an overview of the Company/Industry in which they are placed. This includes understanding the core business of the company, organizational chart, key personnel in the company, manufacturing units, marketing channels, financial policies, etc. Make an analysis of the company vis--vis the industry and prepare SWOT analysis. Always maintain formal dress code. Always be polite in dealings and maintain cordial relationship with the Company Executives. Always be positive and open to suggestions. Maintain strict confidentiality of company information. Consult Faculty Mentor or refer textbooks to reinforce relevant concepts. Always submit bills in time when reimbursement is to be claimed. Get conversant with company policies/rules before incurring expenditure. Focus on assignment and complete the individual tasks allotted on schedule.

Don'ts: Students should not Criticize the company policies and/or Company Executives. Criticize or make adverse comments about IILM and/or Faculty Mentor. Misuse the facilities offered by the company. Go to meetings and presentations unprepared or ill-prepared. Be late. Leave the office without prior permission from the Company Mentor. Be impolite or rude to Company Executives. Exceed the work given by the Company Mentor and collect information that is confidential in nature. Hold back any material/equipment/accessories provided by the company on a returnable basis. Interfere in third party assignments. Encourage friends visiting workplace during office hours and cause inconvenience to others.

4. ROLE AND RESPONSIBILITES 4.1 Faculty Mentor The role of the Faculty Mentor is to facilitate the Student to undertake a meaningful On-Job Training and Live Project Report, to provide necessary operational and academic guidance and to facilitate evaluation, with the help of the Company Mentor while the Live Project is in progress and when completed. The Faculty Mentor would be involved at all stages of Live Project. Expectations from Faculty Mentor Prepare the students for Live Project Familiarize Students with evaluation process, parameters and schedules. Guide/facilitate students in achieving the targets/tasks as assigned by the Live Project Company and tracking their performance on a regular basis. Evaluate the mentees performance and the project.

It will be highly appreciable that the Faculty Mentor takes the initiative to hold discussions with the Company Mentor along with the Students. This would help the Faculty Mentor to assess the student's progress in his/her respective project, the quality and the quantity of work put in by the Students. These discussions would also help the Faculty Mentor to judge the behavior of the Students in the company, and the relationship the Students maintain with the other executives/staff of the company. They are expected to maintain the Progress report as in Annexure III.

4.2 Business Engagement & Placement Team Business Engagement & Placement Team is responsible for timely generation of Live Project. They will be responsible for Liaising with the corporate and maintaining good relationship with the concerned Company Mentors in the Live Project organization. Ensuring conduct of orientation for the student students at the Live Project Company during the initial days. Obtaining feedback from the company on the performance of the Students.

4.3 Company Mentor The Student is expected to be assigned a project on a theme relevant to the needs of the organization and possibly of the student. Induction to make the trainees familiar with the hierarchy of the organization Training work related training, field training, data collection training and presentation of report Target sets target to make trainees complete their report in time. Assessment of target achieved and providing the feedback. Keeping in touch with the Faculty Mentor.

5. LIVE PROJECT ASSESSMENT Live project is equivalent to credits as decided by the academic committee and therefore the evaluation of Live project is critical to the students overall performance. The various stages of evaluation and weightage at each stage are given below:

DETAILS OF ASSESSMENT PLAN

Each component is of 50 marks in case the live project is of 2 full credits Each component is of 25 marks in case the live project is of 1 full credit.

1.Mentor Mentee Constant Interaction

The total marks will be allotted on the basis of: 1. High commitment to learning showcased by the student 2. Preparation of industry/company profile after commencement of the live project and submitting the same to the Faculty Mentor 3. Regular interaction of the mentee with the mentor by email/phone/ face-to-face meeting. 4. Progress Reports - Minimum 2 progress reports should be submitted to the faculty mentor during the project is on. 2.Live project report

The grading will be done by the mentor as per the format Annexure IV. 3.Final Viva and Presentation It will comprise of the presentation given by the mentee to a panel. 4.Feedback forms submitted by Industry Mentors On the basis of the feedback given by the industry mentors at the end of the project Tenure The industry mentor may judge the student on Completion of the project Field Work Quality : Depth, Content & Analytical Ability Presentation Clarity, preciseness & Communication Implementation Initiative & Drive Logical / Analytical Ability
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Waivers

Communication Skills Application & Knowledge Base Punctuality & Sincerety Originality Interpersonal Relations & Teamwork

Waiver for live project will be granted by the academic committee and would be for: 1) 2) 3) Attendance waiver Internal assessment waiver Elective waiver

All waivers will be applicable only after Certificate of successful completion of live project from organization is received along with their academic and feedback report.

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ANNEXURE I - FORMAT OF COVER PAGE LIVE PROJECT REPORT

on

PROJECT TITLE NAME OF THE COMPANY

Post Graduate Programme

by

Name of the Student

Batch

Roll No.

IILM Institute for Higher Education

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ANNEXURE II - DECLARATION FORM

I hereby declare that the Project work entitled___________________________________________ _____________________________________________ (write the title in Block Letters) submitted by me for the Live Project during the Post Graduate Program to IILM Institute for Higher Education is my own original work and has not been submitted earlier either to IILM or to any other Institution for the fulfillment of the requirement for any course of study. I also declare that no chapter of this manuscript in whole or in part is lifted and incorporated in this report from any earlier / other work done by me or others.

Signature of Student: _____________ Name of Student: ________________

Signature of Company Mentor: ___________ Name of Company Mentor: ______________ Designation: __________________________

Date: Place:

Date: Place:

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ANNEXURE III - FORMAT FOR PROGRESS REPORT

Name of the Student: Name of the Company: Location: Name of Faculty Mentor: Name of Company Mentor: Progress of the training: Description of tasks: Learning from experience: Achievements: Date :

Enrollment No.

Signature:

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ANNEXURE IV - FINAL EVALUATION PROJECT REPORT Enrolment No.: ____________________________________________________________________ Name of Student: __________________________________________________________________ Name of the Company: ______________________________________________________________ Location: _________________________________________________________________________ Name of Faculty Mentor: ____________________________________________________________ Name of Company Mentor:___________________________________________________________ Max Marks Marks Awarded

Sl. No. 1 2

Description Project completion: Initial project specifications; planning efficiency; meeting deadlines; variance with respect to the project report. Quality of Report Structure: Adequate report writing; formatting; conformity to guidelines; contours of project; proper spelling, grammar, appropriate language. Content: Description of project; accuracy of facts; relevance; research undertaken; approach; data collection; analysis, technical details; objectives achieved; illustrations. Competence: Approach to the project; overcoming complications; management and organization; reliability and punctuality; individual contribution to the project; identifying and valuing learning outcomes; developing strategies to meet the contingencies. Achievements/Recommendations: Objectivity of recommendations; logical conclusion; practical implications of the findings.

5 TOTAL

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ANNEXURE V - FINAL EVALUATION - PRESENTATION Enrolment No.: ____________________________________________________________________ Name of Student: __________________________________________________________________ Name of the Company: ______________________________________________________________ Location: _________________________________________________________________________ Name of Faculty Mentor: ____________________________________________________________ Name of Company Mentor: __________________________________________________________ Max Marks Marks Awarded

Sl. No. 1 2 3

Description Quality of Presentation: Scope, objective & structure of presentation, use of supporting material for presentation Content: Logical sequencing of ideas, application of managerial tools to business Communication ability: Clarity of thought & expression, correct usage of language, transforming ideas into proper presentation, delivery style, eye-contact, body-language and confidence Findings/ Recommendations: Focused analysis of the findings, substantiating with practical applications, stimulating further work in the area Handling Question Answers session: Preparedness for questions, convincing and precise response to questions

4 5 TOTAL

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ASSESSMENT MAP This table shows main assessment methods which are used across module and its stages: Methods of Assessment Module SIP A1 * A2 * A3 A4 A5 *

Notes: A1: Individual test/ Assignment A2: Group Assignment/ Project A3: Open Book Examination A4: Close Book Examination A5: Presentation

TEACHING MAP 16

This table shows main delivery methods which are used across module and its stages: Methods of Delivery Module Live project T1 T2 T3 * T4 * T5 *

Notes: T1: Lectures T2: Seminar/ Tutorials T3: Presentations T4: Lab Session (practical exposure to a real life situation) T5: Guest Lectures/ Industrial Visits

CURRICULUM MAP 17

This table shows the main learning outcomes which are developed and/or assessed in this module: Methods of Delivery Module SIP L1 * L2 * L3 * L4 * L5 * L6 * L7 * L8 * L9 *

Notes: L1: An understanding of organizations, their external context and their management. L2: An awareness of current issues in business & management which is informed by research & practice in the field. L3: An understanding of appropriate techniques sufficient to allow investigation into relevant business & management issues. L4: The ability to acquire & analyze data and information. L5: The ability to apply relevant knowledge to practical situation. L6: The ability to work & lead effectively in a team based environment. L7: An improvement in both oral & written communication skills. L8: Be cognizant of the impact of their individual & corporate actions on society and recognize ethical business practices. L9: Be sensitive to the social economic and environmental responsibilities of business.

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