CITY OF ALHAMBRA AGENDA ALHAMBRA CITY COUNCIL AUGUST 13, 2012

MISSION STATEMENT The City of Alhambra is dedicated to responsive, creative leadership and quality services, ensuring desirable neighborhoods and a supportive business environment, while being sensitive to the diversity of our community.

VISION STATEMENT The City of Alhambra shall be the premier family-oriented and economically prosperous community in the San Gabriel Valley.

Addressing the Council: Section 2.04.210 of the Alhambra Municipal Code establishes the procedures for addressing the Council. Any person wishing to address the Council during the meeting must complete a Speaker Request Card and submit it to the City Clerk. When called upon by the Mayor, please step to the podium and give your name, address and organization or other party you represent, if any, in an audible tone of voice for the record. Remarks are limited to 5 minutes. All remarks shall be addressed to the Council as a body and not to any member thereof. No person, other than the Council and the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the Council, without the permission of the Mayor. No question shall be asked a Councilperson except through the Mayor. Standards of Decorum: Any person making personal, impertinent or slanderous remarks or who shall become boisterous while addressing the Council shall be forthwith, by the Mayor, barred from the meeting. Enforcement of Decorum: The Chief of Police, or his designee, shall be Sergeant-at-Arms of the Council meetings. The Sergeant-at-Arms shall carry out all orders and instructions given by the Mayor for the purpose of maintaining order and decorum at the Council meeting. Persons Authorized to be Within Rail: No person, except City officials, their representatives, and newspaper reporters, shall be permitted within the rail in front of the Council Chamber without the express consent of the Council. Agenda Tracking Numbers: All numbers listed in bold after the title of each Agenda item are City Clerk tracking numbers that are used for filing and research purposes.

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AGENDA Regular Meeting ALHAMBRA CITY COUNCIL City Council Chambers 111 South First Street August 13, 2012 5:30 p.m. ROLL CALL: COUNCIL: FLAG SALUTE: Sham, Yamauchi, Placido, Ayala, Messina Led by Mayor Messina

READING OF ORDINANCE TITLES Government Code Section 36934 requires that all ordinances be read in full prior to City Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. Recommended Action: By motion, determine that the titles to all ordinances which appear on this public agenda have been read, and waive further reading. CLOSED SESSION & CITY ATTORNEY ANNOUNCEMENT re SAME - F2M12-14 The City Council will move into a closed session pursuant to applicable law, including the Brown Act (Government Code Sec. 54950, et seq.) for the purposes of conferring with the Citys Real Property Negotiator, and/or conferring with the City Attorney on potential and/or existing litigation, and/or discussing matters covered under Government Code Section 54957 (Personnel), and/or conferring with the Citys Labor Negotiators as follows; provided, however, prior to so moving into closed session, the City Attorney shall make any announcements required by the Brown Act pertaining to such closed session matters: Conference with Real Property Negotiator (Govt. Code Section 54956.8): None Conference with Legal Counsel--Existing Litigation (Govt. Code Section 54956.9(a): None Conference with Legal Counsel - Anticipated Litigation: Significant exposure to litigation pursuant to Govt. Code Section 54956.9(b): 1 matter. Initiation of litigation pursuant to Govt. Code Section 54956.9(c): 1 matter. Discussion of Personnel Matters (Govt. Code Section 54957): None Conference with Citys Labor Negotiator (Govt. Code Section 54957.6): Richard Bacio, Assistant City Manager/Personnel Director, re Management Employees, Alhambra Police Miscellaneous Association, Alhambra Police Association, Alhambra Fire Fighters Association, and the Alhambra City Employees Association. RECONVENE & CITY ATTORNEY REPORT: In the event the City Council move into a closed 2 8-13-12

session, the City Council shall reconvene at 7:00 p.m. and the City Attorney shall report upon the closed session if required.

CEREMONIALS 1. COMMENDATIONS: 2012 EAST ALHAMBRA GIRLS SOFTBALL TEAM: THE ALLEYCATS - F2M12-3 Mayor Messina, on behalf of the City Council and the residents of Alhambra, will present commendations to honor the 2012 East Alhambra Girls Softball Team, the Alley Cats, and their Coaching Staff. The team won the Tournament of Champions for the East Alhambra Girls Softball League. Mayor Messina will present the commendations to the 2012 Alley Cats and their Coaching Staff. Players ZABREENA FLORES FAITH TORRES FRANCINE MACIAS BRYANNA BRITO DESTINY ESPINOZA ERIN RODARTE Manager & Coaches DANIEL R. MACIAS DANIEL R. MACIAS, JR. MARK JUAREZ ALLEN JOYCE BLANCA MACIAS (Team Mom) SAMANTHA MENDEZ ELIZABETH JUAREZ SOFIA ROJAS KARINA VELAZQUEZ NATALIE JOYCE ALYSSA REYES

2.

COMMENDATIONS: EAST ALHAMBRA LITTLE LEAGUE MAJOR SOFTBALL ALLSTARS - F2M12-3 Mayor Messina, on behalf of the City Council and the residents of Alhambra, will present commendations to honor the East Alhambra Little League Major Softball AllStars and their Coaching Staff. The team won the District 18 Championship. Mayor Messina will present the commendations to the East Alhambra Little League Major Softball All-Stars and their Coaching Staff. Players RAYLENE ACEVEDO ADRIANA RAMIREZ VICTORIA VENEGAS SAVANNAH BUSTILLOS SAMANTHA MOSQUEDA SAMANTHA GALLEGOS Manager & Coaches 3 VALERIE DORADO VICTORIA DORADO GEENA LARES ANIELLA AGUIAR ALYSSA CASTILLO CALISTA MEDINA

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STEVE RAMIREZ DAVID ROLES, JR. ROBERT CASTILLO CAROLINA RAMIREZ (Team Mom)

CONSENT AGENDA (Item Nos. 3 10) All items listed under the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion unless a citizen or Council member requests otherwise; in which case, the item will be removed for separate consideration. 3. ACCEPT DONATION: ALHAMBRA PUBLIC LIBRARY FOUNDATION F2M12-12, M2M12-92 Staff requests that the City Council accept a gift of $10,000 from the Alhambra Public Library Foundation to support the Civic Center Librarys new e-book collection. Recommended Action: City Council accept with gratitude the gift of $10,000 from the Alhambra Public Library Foundation; instruct the Director of Finance to amend the Librarys services budget accordingly; and direct the City Clerk to send a copy of the resolution accepting the donation to the Alhambra Public Library Foundation. (M2M12-92)

4.

FY 2009 STATE HOMELAND SECURITY GRANT POLICE DEPARMENT F2M1106, M2M12-93 Staff requests that the City Council accept FY 2009 State Homeland Security Grant and approve the purchase of communications equipment in the form of mobile radios to update and enhance the Police Departments emergency response capabilities. City Council accept the FY 2009 State Homeland Security Recommended Action: Grant in the amount of $165,387; direct the Finance Director to establish FY 09 State Homeland Security Grant line accounts for the Police Department; appropriate funds in the amount of $165,387 to the Police Department for the purchase of communications equipment; and, authorize the Police Chief to make necessary purchases of approved equipment and waive the need for a request of proposal as authorized by Alhambra Municipal Code section 3.38.050. (M2M12-93)

5.

CONTRACT AMENDMENT: ADMINISTRATION OF THIRD PARTY CLAIMS F85115, F2M10-58, C2M10-34, M2M12-94

Staff requests that the City Council approve a second amendment to contract with Carl Warren & Company for third party claims administration. Carl Warren & Company is the Citys current liability claims administrator and is proposing no increase in fees for FY 2012-2013. A recent Liability Claims Audit initiated by the Independent Cities Risk Management Authority indicated that Carl Warren & Company continues to effectively administer claims and is complying with industry standards for all areas of claims 4 8-13-12

handling. Recommended Action: City Council approve that certain Second Amendment to Third Party Claims Administration Contract with Carl Warren & Company for FY 20122013, a copy of which Amendment is on file in the office of the City Clerk as Contract No. C2M10-34 and by this reference incorporated herein and made a part hereof as though fully set forth herein; and, direct staff to undertake the steps necessary to finalize Councils action. (M2M12-94)

6.

AWARD CONTRACT: CONSTRUCTION MANAGEMENT GARFIELD AVENUE REHABILITATION PROJECT F2M12-36, RFP2M12-9, C2M12-30, M2M12-95 Staff requests that the City Council award a contract to Transtech Engineers, Inc. for the Construction Management/Inspection and Materials Testing/Inspection Services for the Garfield Avenue Rehabilitation Project STPL-5130(018) for the City of Alhambra. Recommended Action: City Council award a contract to Transtech Engineers, Inc., subject to final language approval by the City Manager and City Attorney, in the amount of $155,300 for the Construction Management/Inspection and Materials Testing/Inspection Services for the Garfield Avenue Rehabilitation Project STPL5130(018). (M2M12-95)

7.

TRACT MAP NO. 71667 - F2M12-11, M2M12-96 Tentative Tract Map No. 71667 was approved by the Planning Commission on September 6, 2011. The project is an eight unit condominium conversion located at 808812 South Atlantic Boulevard. The project has been completed and occupied as an apartment complex since 2009. All conditions of approval of the Tentative Tract Map have been met including the municipal restrictions, reviewed and approved by the Planning Division staff. The City Engineer has signed the Tract Map and recommended recordation of the same. Consequently, approval and recordation of this map is now appropriate. Recommended Action: follows: City Council adopt Minute Order No. M2M12-96 as

RESOLVED by the Alhambra City Council as follows: SECTION ONE: Based upon the recommendation of the Director of Development Services in her report dated April 9, 2012, this Council hereby finds and determines that the herein below described project will not violate any of the provisions of Sections 66473.5, 66474, 66474.1 and 66474.6 of the Subdivision Map Act of the State of California relating to findings for approval. SECTION TWO: This Council hereby approves TRACT MAP NO. 71667 for the eight unit condominium project located at 808-812 South Atlantic Boulevard and authorizes the City Clerk to endorse on the face of the 5 8-13-12

map the certificate which embodies the approval of said map.

8.

MINUTES Recommended Action: City Council review and approve as submitted the Minutes of the May 29, 2012 Regular Meeting of the Alhambra City Council; the June 4, 2012 Adjourned Regular Meeting of the Alhambra City Council; and, the July 23, 2012 Regular Meeting of the Alhambra City Council.

9.

PERSONNEL ACTIONS F2M12-2 Recommended Action: City Council ratify the actions of the City Manager set forth in that certain Personnel Actions document dated August 13, 2012 showing the various appointments, classifications, salary changes, etc., since the last City Council meeting.

10.

DEMANDS - F2M12-1 Recommended Action: City Council approve as submitted Final Check List (137913 thru 137985) in the amount of $386,653.39 for the period ending July 18, 2012, Schedule of Wire Transfers in the amount of $2,158,685.98 for the week ending July 13, 2012, Schedule of Wire Transfers in the amount of $183,589.25 for the week ending July 6, 2012 and Schedule of Wire Transfers in the amount of $1,689,422.48 for the week ending June 29, 2012; Final Check List (137986 thru 138070) in the amount of $160,185.73 for the period ending July 19, 2012; Final Check List (138072 thru 138157) in the amount of $928,395.70 for the period ending July 29, 2012; Final Check List (138071/138158 thru 138316) in the amount of $354,974.77 and Schedule of Wire Transfers in the amount of $2,258,510.50 for the week ending July 27, 2012; and, Final Check List (138317 thru 138373) in the amount of $22,303.87 for the period ending August 2, 2012.

ORAL COMMUNICATIONS (TIME LIMITATION - 5 MINUTES) Citizens wishing to address the Council on any matter which is within the subject matter jurisdiction of the City Council not on the Agenda may do so at this time. Please state your NAME and ADDRESS CLEARLY for the record. Please note that while the City Council values your comments, pursuant to January 1, 1987 amendments to the Brown Act, the City Council cannot respond nor take any action until such time as the matter may appear as an item on forthcoming agendas.

COUNCIL COMMUNICATIONS (ANNOUNCEMENTS & FUTURE AGENDA ITEMS) F2M12 -7 Each Councilmember at his discretion may address the Council and public on matters of general information and/or concern, including announcements and future agenda items. 6 8-13-12

ADJOURNMENT: There being no further business for the Council to transact, the Mayor, with the consent of the City Council, shall adjourn their meeting to 5:30 p.m. on August 27, 2012, in the Council Chambers of the Alhambra City Hall, 111 South First Street, Alhambra, California.

NOTICE Agenda Items: Copies of the staff reports or other written documentation relating to the items listed on this agenda are on file with the City Clerk in Alhambra City Hall, located at 111 South First Street, Alhambra, California, and are available for inspection during regular office hours, Monday through Friday from 8:00 a.m. to 5:00 p.m. Broadcast of Meeting: The regular meetings of the Alhambra City Council are recorded and are broadcast on Charter Channel 3 at 7:30 p.m. on the Thursdays and Mondays following the meeting. Recordings are also available for viewing by the public at the Alhambra Public Library and, upon appointment, in the Administrative Services Department. Americans with Disabilities Act: If you require special assistance to participate in any City meeting (including assisted listening devices), please contact the City Clerk's Office (626) 5705090. Notification of at least 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

LAUREN MYLES, CMC CITY CLERK

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