TEXTBOOKS AND INSTRUCTIONAL MATERIALS

The principal will work directly with all subject team leads providing them a computerized textbook/instructional materials inventory list. This list includes the name of the textbook/instructional materials, publisher, year purchased, purchase price, depreciation price over a five year period and textbook/instructional materials counts for the past five years. The department chairperson will work directly with the department teachers. Each teacher is responsible for using the Department Inventory Form and reporting the number and kinds of textbooks/instructional materials in his/her classroom. This form will be turned in to the respective chairperson, who in turn will keep an accurate record of all textbooks/instructional materials within the department and their location. The departmental account must be submitted to the principal for the school's end-of-year reporting using the computerized textbook/instructional material list.

EACH TEACHER IS RESPONSIBLE FOR KEEPING AN ACCURATE RECORD OF ALL BOOKS ISSUED TO STUDENTS.
It is essential that each student sign for the issued book when it is received and when it is returned. If a student checks out of school during the year and the teacher is absent the day the students is doing the paper work, the subject team lead will sign the check-out sheet after looking at the teachers book check out forms. Teachers will provide information about books not returned, damaged, etc. so that fines can bee assessed. The department chairperson will deliver a copy of the collected lists to the principal.

SURPLUS TEXTBOOKS/INSTRUCTIONAL MATERIALS

Each department chairperson will provide the principal with the following information on items to be surplused: title of the textbook/instructional material, publisher, copyright date and the number to be surplused. The principal will then indicate where the textbook/instructional materials are to be stored. The principal will follow district guidelines for notifying the district of the suplused items. The district will pick up, sell, or dispose of the surplused items.

INVENTORY AUDIT GUIDELINES

All textbooks, teacher editions, state guides, instructional and other related materials etc., are shelved alphabetically and numerically by curriculum content area and publisher. Inventory records are well organized. Books and instructional materials that are five years old (but still being used) are shelved separately from current items. There is a systematic procedure for deleting books and materials that are over five years old, lost, damaged, or destroyed, etc. System is current. Dictionaries, encyclopedias, records, games, tapes, filmstrips, kits, pictures, charts, etc., that are not being kept in the media center are on the inventory list and shelved in the appropriate place and appropriate order. There is a systematic procedure for receiving, accounting for, and entering all new materials. There is evidence in the system of accountability for all school personnel. The system is current.

1. Check out books/equipment in the presence of the student. Write the book/equipment # and condition in a place where it can be found easily. If you cannot verify that the book/equipment was checked out to a specific student, do not report a fine. 2. When you distribute books, make sure your students understand the fine procedure listed below. 3. Use the current guidelines for levying book fines. DO NOT CHARGE FOR NORMAL WEAR. 4. Report fines to the office as soon as possible. If a student who exits from your class to another class in the school and who owes a fine, report that fine within a week of the exit.