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La Consolacion University Philippines College of Information Technology and Engineering

CITE SOCIAL BRIDGE

Justin Charles Rodriguez Nurhakim Salim Kevin Miranda John Lester Yamat

Group 6

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Table of Contents
Baseline Project Plan Introduction................................................................................................... 3 System Description....................................................................................... 3 Feasibility Assessment.................................................................................. 5 Management Issues...................................................................................... 6 Statement of Work Goal............................................................................................................... 8 Objectives..................................................................................................... 8 Phases of Work............................................................................................. 8 Statement of Project Scope Problem Statement....................................................................................... 10 Project Objective........................................................................................... 10 Business Benefits.......................................................................................... 10 Project Deliverables...................................................................................... 10 Estimated Project Duration........................................................................... 10 Worksheets One-time Cost Worksheet............................................................................. 11 Tangible Benefits Worksheet........................................................................ 11 Recurring Cost Worksheet............................................................................ 12 Intangible Benefits Worksheet...................................................................... 12 Diagrams Context Diagram........................................................................................... 13 Data Flow Diagram....................................................................................... 14 Project Schedule Project Schedule Table................................................................................. 15 Project Schedule Chart................................................................................. 16 Recommendations................................................................................................... 17

Baseline Project Plan


I. Introduction A. Project Overview CITE Social Bridge aims to answer the needs of the department of College of Information Technology and Engineering in disseminating information. The project will provide an application that caters the interest of the students in social networking plus the functionalities of an announcement system that is used for academic purposes. Since it is a medium-sized project and there are enough financial needs, it is considered possible. The project is expected to be implemented on March 2012. The project manager and the customer expect the launching of the application by February 2012 for testing and reviewing purposes. The group faces constraints in the project. Some of which are the restrictions on the access of the record of every student since it is a private document. However, we are discussing the need of those data to the department head and we are expecting to receive those as soon as possible. B. Recommendation Through intensive research, we found out that the department lacks substantial announcement system. Since the existing system were done manually, meaning to say, posting announcements on bulletin boards that are not noticed by students, our group decided to have it through the internet since every student in the department uses the internet every now and then. Manual distribution of grades can now be omitted and do online in one web application that is cached in a social networking site.

II. System Description A. Alternatives 1. Public Announcement System 2. Grade Evaluation System 3. Manual Operation Procedure B. System Description CITE Social Bridge is a social network that allows every individual in the College of Information Technology and Engineering to have a peer to peer connection. They can basically do whatever they can do in a social network plus the professors can distribute activities and lessons over the internet when there are suspensions of classes. They can also share their references and

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videos to their students. The department administrators can post important announcements that will go straight to the students profile. Input Information After an eligible individual register to the departments office, he/she can now use the system. The input of information to the system is simple. Everyone who wants to upload something, the user will then use his/her account to upload. These files will then go to the designated folder given to the user. Other information set by the user will be sent to the allocated row of our database for that user. When accessing these files, the system will go look through the folder of the user or the designated row of our database for that user and then displays it to the home page of other users if it passes the restrictions set by the system and the user itself. Tasks Performed The system is responsible for multiple tasks that are simultaneously required by different users. The administrator and professor can announce important reminders and their resources to every lesson. The task of the system is to segregate those announcements so that only the target users can view the specific information. The system also provides a spreadsheet-like page to every professor so that he/she can enter his/her students grades and made it available only to that specific student so that there are no privacy issues. The system also performs several tasks that a social network provides. These includes posting a status, uploading a photo or video, like for various contents, searching a user from the current user of the system, and private messaging. Resultant Information Based from the detailed description above, we expect that the system will work as planned without complicated maintenance coming from the administrator of the site. The data that is circulating the system itself will be checked on the regular basis.

III. Feasibility Assessment A. Economic Analysis Economic feasibility study with details on on-time cost, reoccurring costs and finical benefit shows that the system meets the standard requirements for financial funds that should be given in the project. In addition, tangible and intangible cost was also considered in realizing the feasibility of the project. B. Technical Analysis The proposed system will use the scripting language called PHP with additional scripts in flash and html since the former is flexible and is adaptable to any environment and the latter provides modern environment to the system. Servers and hardware used in this project will last for several years when it is properly handled. C. Operational Analysis The new system needs only one personnel to be the administrator of the system. The said personnel is responsible for updating and maintaining the system and is the one who is authorized to make announcements. The operability of the system in view of an ordinary user is easy. Knowledgeability on some social networking sites is a big advantage because basically, every function in the whole system is more likely the same as the functionalities on other social network. Since the system caters Information Technology and Engineering department, we are sure that these people can easily adapt to this environment. D. Legal and Contractual As soon as the system is absorbed by the customer, the group has the responsibility to make necessary change to the system once they have found out some glitches and violations to university rules and regulations. The group will also develop the systems rules and regulations so that there is insurance that there will be no ethical and legal issues violated. E. Political Analysis Positive feedbacks are thrown into the system. Since social networking sites are vital to the students, the department head thinks that it is a smart way of bringing the students information at the same time, reaching out to every student in the department.

F. Schedules, Time Line and Resource Analysis These are the expected time frames of the project: Project Planning completed by December 16, 2011 Project Analysis and Documentation completed by January 13, 2012 Project Design and Coding completed by March 02, 2012 Project Implementation completed by March 09, 2012 Final Documentation and presentation completed by March 16, 2012 The group hopes that the project will be finished ahead of time declared.

IV. Management Issues A. Team Configuration and Management Justin Charles Rodriguez Project Leader As a project leader, Mr. Rodriguezs task is to lead the group on the project. He will assist everyone in his group on their specific tasks assigned to them. He will serve as the inter-communicator of the team to the customer. He will also arrange meetings with the customer and the group, ensures that the project is properly documented and he will make sure that the output will be implemented on time and as planned. Nurhakim Salim System Analyst As a system analyst, Mr. Salims task is to analyze the existing system in the department. He will suggest what should be done to the proposed system so that current issues regarding the existing system will be avoided in the project. He has the vital part in coding and testing the project so that specific requirements that he listed will be incorporated to the project. Kevin Miranda Member Mr. Miranda will act as an evaluator to the group. He will see that the project goes on what has planned and assist the system analyst in his task. He will then be a visual and logical designer so that user-friendly environment will be used in the system. John Lester Yamat Member Mr. Yamat will lead the group into the process stage and help the project manager in his tasks. He will facilitate queries that arise within the group. He will also be the resource person of the group. He will recommend best resources that should be used so that the project will become more feasible.

B. Communication Plan Communication between Team and Customer Since this is a developer-customer process, communication is very vital to the creation of the project. From time to time, we will set meetings with the department head to ensure that relevant issues will be tackled accordingly. Communication between the Team and the Users Users, students in the department specifically, are also a vital part of the project. They will have to answer some survey forms so that we can hear their opinions and views about the project. Communication during the Implementation Phase When the project is finished and implemented, the customer will then evaluate the project. All queries formulated by the customer will then be received by Justin Charles Rodriguez and then will be forwarded to Nurhakim Salim for them to make necessary actions about the queries.

C. Project Standards The team will conduct a meeting to the department personnel to have a discussion about the current systems glitches and how it will be avoided in the proposed system. We will also gather information to the personnel so that we can consider their specifications also. Other issues regarding the project will be discussed on the evaluation period. D. Other Project Specific Topics So far we do not have any other specific topics that are considered.

CITE Statement of Work Project Name: Project Manager: Customer: Project Sponsor:

Prepared: January 18, 2012

CITE Social Bridge Group 6 College of Information Technology and Engineering Mr. Wilfred Sarmiento

Project Start/End Projection: November 28, 2011 March 12, 2012 Development staff estimates (man-months): Programmers: 2.0 System Analyst: 1.0 System Designer: 1.0 ------TOTAL: 4.0 Project Description: Goal The project will provide a social network for the College of Information Technology and Engineering. The purpose if the system is to provide an environment that will allow professors to share documents to their students, faster delivery of announcements to students, and to have a community communication to everyone. Objectives - Provide easy access to students grades - Maximize educational file-sharing - Minimize the funds allocated for printing announcements - Make every professor available to their students queries - To provide an environment wherein students and professors as well as the administrators can socialize even when they not in the university. Phases of Work Several tasks were undertaken so that the project will be attained. In analysis phase, the group evaluates the current system enforced by the department. They also gather feedbacks to the students and administrators about how they feel about the system. The group also noted the requests of those interviewed so that the group can give a system that grants their requests. The data gathered on the analysis phase was materialized into the design phase. They project the system as much as possible according to the facts collected. It is also the stage wherein the project was made until it is available for implementation. In the implementation phase, the group will incorporate the design made to the system. This is also the phase wherein the application will be made entirely.

After the design has been materialized and transformed into an application, the proponents will then introduce it to the department. They will test the system if it meets the said requirements. The last phase is the deployment. If the application meets the requirements of the department, then it will be made available to everyone. After the deployment, the proponents will then update the system on a regular basis to ensure that the application is being able to maintain its functionality.

CITE Statement of Project Scope Project Name: Project Manager: Customer: Project Sponsor:

Prepared: January 18, 2012

CITE Social Bridge Group 6 College of Information Technology and Engineering Mr. Wilfred Sarmiento

Problem Statement The department is occupied with announcements that should be delivered to the students. Since everyone is trying to do their job, posting announcements are sometimes accommodated the least and even if they are posted in the bulletin boards, most of the times they are ignored. Another problem is when there are suspension of classes and holidays that contributes on the delay of scheduled activities in professors course outline. Students are also faced with the possibility of missing lessons when they are absent for a day. An integrated system should be introduced to minimize, if not eliminated, these problems. Project Objective The projects objective is to provide fast and accurate data coming from the administrators and professors. It should also make file-sharing easy and one-on-one query to every professors are at ease. Of course, due to privacy issues, it will also enforce strict security measures to ensure that the user is authenticated and data stored on the server are secured. Business Benefits - Improved data sharing The system will provide easy and convenient way of sharing information. Every type of information will be delivered to the target audience in a matter of seconds. Improved utilization of manpower and financial resources Since the customer will have a computerized system, maintaining announcements can be done by an individual in his/her free time. Since file sharing and announcements are done virtually, everyone will save money by not producing hard copies of the materials disseminated. Project Deliverables - CITE Social Bridge Analysis and Design - CITE Social Bridge Web Application - CITE Social Bridge Documentation Estimated Project Duration 4 months

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ONE-TIME COST WORKSHEET CITE Social Bridge Year 0 A. Development costs 1. New Hardware 2. New Purchased a. Packaged Application Software B. Equipment Installation Cost C. User training D. Personnel 20,000 5,000 2,000 5,000 Php 30,000

TOTAL one-time cost

Php 47,000

TANGIBLE BENEFITS WORKSHEET CITE Social Bridge Year 1 through 5 A. Costs reduction or avoidance B. Error reduction C. Increased flexibility D. Increased speed of activity Php 5,000 2,000 2,000 5,000

TOTAL tangible benefits

Php 12,000

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RECURRING COSTS WORKSHEET CITE Social Bridge Year 1 through 5 A. Application software maintenance B. Supplies C. Personnel D. Equipment Maintenance Php 5,000 1,000 25,000 10,000

TOTAL recurring costs

Php 46,000

INTANGIBLE BENEFITS WORKSHEET CITE Social Bridge

A. More timely information. B. Information processing efficiency. C. Improved resource control. D. Improved accuracy in operations.

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Table 1. CITE Social Bridge Project Schedule Table

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Figure 3. CITE Social Bridge Project Schedule Chart

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Recommendation
After the presentation, the panel suggested some revision to the application and to the documentation to enhance the capacity of the project. These include the following:

1. User validation in terms of the input for every field. The application will not grant user account if the user fails to provide the information required in the registration field. 2. The application must provide different objects in the registration form so that user will have to type as little information as possible (e.g. drop-down text box for the course, etc.) 3. The uploaded documents should have a delete button to minimize clogging in the documents. 4. The group should add testing and deployment to the phases of work.

The said recommendations are considered when revising the application.

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