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SAP E-MAIL IN BUSINESS WORKPLACE (SBWP) 05/15/02

Steps for sending email, opening email and attachments through Workflow

SENDING E-MAIL SAP e-mail is utilized for sending and receiving HRMS related documents to recipients using the SAP system.

1. After signing on to SAP R/3 system. Click on the Workplace icon located on the SAP Easy Access toolbar or the SBWP transaction in the SAP/Office folder.

Workplace Icon Workplace Icon

Workplace Transaction Workplace Transaction

2. To create and send messages click the New Message button

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3. Type in the title and message in the space provided. To attach a document proceeds to step 4. If no attachment, proceed to step 6.

Fill in the title Fill in the title or subject here or subject here

Message Box Message Box

4. To attach a document to your email, click on the Attachment icon (paper clip) located on the Create Document and Send toolbar.

Create Attachments Create Attachments

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5. Navigate to the desired file and double-click on the file name.

(PC view)

(Macintosh view)

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6. Once the attachment has been created a third tab (Attachments) appears. Click to view the document.

Click to view attachments Click to view attachments

SAP displays message on SAP displays Status Bar messages on Status Bar

7. Repeat steps 4 and 5 to add multiple documents

Click to view attachments

Attached Document

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8. To select the e-mail recipient, click in the recipient field located at the bottom. Type the last name of the recipient then press enter.

Recipient Recipient

9. When the list of names matching your request opens double-click the desired name.

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Your selection will automatically appear in the recipient field.

Chosen recipient appears Chosen recipient appears in the recipient box in the recipient box

10. To send the message once the e-mail recipient has been defined and attachments created (if there are any), click on the send icon.

Send Icon Send Icon

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NOTE: Sent documents may be viewed in the Workplace Outbox Documents folder. Attachments in the Documents folder must be saved to the desktop before they can be opened.

Sent Document Sent Document

OPENING SAP E-MAIL AND ATTACHMENTS

1. To view a list of documents in Workplace click on the Inbox.


Click to view attachments

Inbox

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2. Once you click on the Inbox, you will see one icon for Unviewed Documents and another for Documents stored in your Inbox.
Mary Jane Doe

3. Click on Unviewed Documents to view current SAP e-mail. The message title will appear on the right side of the window. Doubleclick the message and the contents will be displayed in a new window

Mary Jane Doe

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4. Click on the Attachment icon to copy the attachment to the desktop.


Mary Jane Doe Mary Jane Doe

Message text Message text

E-mail attachment icon. E-mail attachment icon. Click to copy your e-mail Click to copy your e-mail to the desktop to the desktop

5. When prompted, name the attachment and indicate where it should be stored.

Name the file then click Save Name the file then click Save

(PC view)

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NOTE: Even though documents may be transferred to Macintosh computers, the attachment will appear as a PC icon Macintosh users must save their files with a file extension. For Excel documents use the file extension .xls or .xlt. For Word documents use the file extension .doc when naming files. (For example: Teachergrade1.xls). Once saved, double click to open the document from the desktop. However, if the file is not saved with an extension, the user will be prompted to select a program or application to open the document.

Name the file then click Name the file then click Save Save

(Macintosh view)

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