Minutes Montpelier Community Fund September 19, 2012 In attendance: Julie Hendrickson, Bernie Lambek, Eliza Dodd, Warren

Vail, Beth Boutin Agenda: 1. 2. 3. 4. 5. 6. Approve Minutes from 9/11/2012 meeting. Review Eligibility Statement wording Review revised application Review timeline Create communication assignments with non-profits Discuss and assign board terms

Minutes were approved unanimously. The committee members discussed the following: Eligibility Statement. The group reviewed the Eligibility Statement that Bernie Lambek and Beth Boutin have revised. Private nonprofit organizations will be eligible to apply for funding. The City has provided the group with a list of organizations that received funding in FY12 through Community Enhancement Funds, General Fund, or other Funds. The group will do more research on how several of the organizations are allocated to specific Funds in order to determine who is eligible for the Montpelier Community Fund vs. other Funds. Further edits to the Eligibility Statement will be made to the timeline, criteria for consideration, separation of MCF Funds and potential petition items, and several other details that the group discussed. Bernie will incorporate changes and present the next draft to the group. A final draft will be presented to City Council for review and approval. Bernie will connect with John Hollar about sharing this at the 9/26 City Council meeting. The application: Julie and Eliza drafted an application for requesting organizations to complete. The group discussed several changes, which Eliza will make in addition to adding language about the an organization being unable to apply for funding via the petition to be on the ballot and the Montpelier Community Fund application process. Communication with non-profits. This topic was held for our next meeting. Board Terms. The assignment of roles to committee members was held for a future meeting. The group did determine that a Board Member should be eligible to apply

after their term is up, but that new applicants would also be welcome when a term is ending. Historical Recipients. The group will attempt to gain further insight into recipients prior to FY12 so that relevant parties may be communicated with regarding the Montpelier Community Fund procedures and Informational Session. Procedure Questions: We would like to recommend to City Council that the funding for external petitions will not come from the $100,000 budgeted to the Montpelier Community Fund. How have recipients been allocated to various Funds (specifically, Planning Budget and General Fund vs. Community Enhancement Fund)? Next Meeting: Wednesday, September 26 2012 5:30pm City Hall Managers Conference Room Agenda: 1. Final Review of Eligibility Statement 2. Final Review of Grant Application 3. Review Timeline Wednesday, October 3, 2012 5:30pm City Hall Managers Conference Room Agenda: 1. Create communication assignments with non-profits 2. Discuss and assign board terms 3. Review timeline