Description: Tags: 0708CODVol2Sec4EditsApril07

Volume II, Section 4 –
Edits
Edits
No. Edit Block Message Condition Award Type How to Fix Record
Code/ Affected
Type
001 R Document Info Invalid Destination Mailbox The Entity ID is invalid or not assigned Pell/DL/ACG/ Resubmit data using the
ID to send Pell and Direct Loan data from National appropriate Destination
that Destination Mailbox. SMART Mailbox ID.
002 R Award Reporting Entity ID is Not Reporting School Entity ID is not Pell/ACG/ Resubmit using appropriate
Eligible To Report eligible to report. National reporting school entity ID.
SMART
003 R Document Info Duplicate Document ID Document ID has been previously Pell/DL/ACG/ Review document to
submitted. National determine if duplicate. If not,
SMART resubmit with unique
Document ID number.
004 R Document Info Entity ID (Source) Not The Entity ID submitted does not match Pell/DL/ACG/ Verify your Source Entity ID.
Found On Participant File any existing Entity ID on file at COD. National For further clarification, if
SMART needed, call your Customer
Service Representative.
005 R Document Info Schools cannot submit A Source Entity that is a participant for Pell/DL/ACG/ Resubmit data using the
Legacy Records for this this program and award year has National appropriate XML Common
program and award year submitted a legacy record SMART Record or contact COD
Customer Service to change
school's status for that
program and award year. See
COD Technical Reference
and Common Record Schema
for more information.
006 R Document Info Document Create Date The date indicated in the DateTime Pell/DL/ACG/ Correct Document (Batch) ID
Greater Than Current System stamp in the Document ID is greater National Create Date Time and
Date than the current system date at COD. SMART resubmit.
April 2007 (2007-2008) COD Technical Reference Page II – 4 – 1

Volume II: Common Record Technical Reference
Code/ Affected
Type
007 R Document Info No Detail Records In The Document (Batch) contained no Pell/DL/ACG/ Resubmit Document (Batch)
Document detail records, and cannot be processed. National with detail records.
SMART
008 W Entity Reported Number of The Reported Total Number of Students Pell/DL/ACG/ No action required.
Students Does Not Equal reported in the Document Information National
Detail Count Block does not equal the total number SMART
of Students in the Document (Batch).
011 R Person For Pell, ACG and National This condition applies to NEW students Pell/DL/ACG/ Compare SSN, Date of Birth
SMART:No Eligible SSN, and NEW awards. A NEW student is National and Last Name combination
DOB, and Last Name defined as a student whose SSN does SMART reported in the Common
Combination Match Found not already exist in COD. Record to the same data
On CPS For Student. (Last elements on the student’s
Name match is on first 2 A new award is submitted for a new ISIR based on the reported
characters only) student, AND the combination of SSN, CPS Transaction Number. If
DOB and Last Name (Pell only) does any of these identifiers do not
For DL:No Eligible SSN and not match ANY Transaction Number on match, resubmit with the
DOB Combination Match CPS for that award year*. corrected data.
Found On CPS For Student
(No match on Last Name is * If the award period extends across
done) July 1, COD will attempt to match the
Student Identifier (SSN, DOB and Last
Name) on CPS from two award years.
If the academic begin date is prior to
July 1, 2006 and the academic end date
is after July 1, 2006, COD will attempt
to match the Student Identifier on CPS
for 2005-2006 and 2006-2007.
This edit is not applied to DL PLUS

awards.
NOTE: Applicable for all award years.

012 R Person For Pell, ACG and National This condition applies for EXISTING Pell/DL/ACG/ If the student’s identifiers
SMART: students and EXISTING awards. An National have changed, confirm the
No Eligible SSN, DOB, and EXISTING student is defined as a SMART change has been reported to
Last Name Combination student whose SSN already exists in CPS before submitting the
Match Found On CPS For COD. simple elements to COD.
Student. (Last Name match is
on first 2 characters only) An Identifier change is submitted in the
simple element tags <SSN>,
For DL: <BirthDate> and/or <LastName> of the
No Eligible SSN and DOB Common Record for an EXISTING
Combination Match Found award, AND the combination of SSN,
On CPS For Student (No DOB and Last Name (Pell only), and
match on Last Name is done) the CPS Transaction Number does not
match CPS for that award year*.
* If the award period extends across

July 1, COD will attempt to match the

Code/ Affected
Type

for 2005-2006 and 2006-2007.

awards.
013 R Person Citizenship Status Indicator PLUS Borrower's Citizenship Status DL-PLUS If this data is correct, the
for PLUS Borrower is not Indicator is not “1” for U.S. citizen or PLUS borrower is not eligible
eligible “2” for eligible non-citizen for a PLUS loan.
If this data is incorrect, update

and resubmit.
014 R Person Citizenship Status is not For PLUS, Student's Citizenship Status DL-PLUS/ If this data is correct, the
eligible for this award Indicator is not “1” for U.S. citizen or ACG/ student is not eligible for a
“2” for eligible non-citizen National loan. If this data is incorrect,
SMART update and resubmit.
For ACG and National SMART,
Citizenship Status Indicator is not “1’
for U.S. citizen
015 W Person Corrected Value Same as The corrected value submitted in the Pell/DL/ACG/ No action required.
Original Value. COD Common Record matches the National
value currently on file. SMART
016 R Person/Award If award year is prior to This edit applies in 3 different DL-PLUS How to fix Condition 1:
2005-2006 OR the Student conditions:
NOTE: For Level Code is less than or Verify the SSN of the
PLUS, edit equal to 5, PLUS Borrower 1. If the award year is < 2005-2006 borrower and the student.
returned on and Student CANNOT be the and the PLUS borrower has the Update records as appropriate
Person block, same person. If award year same SSN as the student and resubmit.
for Grad PLUS, is 2005-2006 or later AND associated with the PLUS loan.
edit returned on the Student Level Code is 6 2. If the award year is >=2005-2006 How to fix Condition 2:
award block. or greater, the PLUS and the PLUS borrower has the
Borrower and Student MUST same SSN as the student Verify the SSN of the
be the same person. associated with the PLUS loan borrower and student as well
AND the Grade Level <6. as the student grade level.
3. When a change to only the Student Update records as appropriate
SSN was attempted for a PLUS and resubmit.
award where the Borrower and
Student have the same SSN. How to fix Condition 3:
Resubmit the SSN change for

the Borrower only or resubmit
the SSN change for the
Borrower and Student.

Code/ Affected
Type
017 R Person PLUS Endorser and Student The PLUS endorser has the same SSN DL-PLUS Verify the SSN of the
Cannot be the Same Person as the student associated with this PLUS endorser and the student.
loan. Update records appropriately
and resubmit.
020 R Person First and Last Name Blank First Name and Last Name are both Pell/DL/ACG/ Submit first name, last name
blank. National or both.
SMART
021 R Person Address is Incomplete Complete address is defined as: Pell/DL/ACG/ If rejected, update and
-If Foreign Indicator = False, at least National resubmit address information.
one occurrence of each of the SMART
following must be present:
-AddressLine
-AddressCity
-AddressState
ProvinceCode
-AddressPostalCode
-If Foreign Indicator = True, at least

one occurrence of each of the
following must be present:
-AddressLine
-AddressCity
-AddressCountryCode
For Pell, ACG, National SMART and

Direct Loan (Subsidized and
Unsubsidized):
The student’s address is incomplete on
the incoming record, on CPS and the
COD database.
For Direct Loan PLUS:

The borrower’s address is incomplete
on the incoming record, on CPS and the
COD database.

023 C/R Award Info Incorrect Low Tuition & The Cost of Attendance as reported by Pell Review the COA and EFC
Fees Code/Correction the school (either in the record or as and confirm. If correct, no
Applied previously reported) is greater than the action required. If incorrect,
low tuition threshold or the student's update and resubmit.
EFC is greater than the Low Tuition and
Fees minimum amount for the award
year.
If the school has chosen to have COD

correct its records, COD will set Low
Tuition and Fees to blank

Code/ Affected
Type
024 R Award Info Reported CPS Transaction There are three separate conditions that Pell/DL/ACG/ Compare SSN, Date of Birth
Number Does Not Match would return this edit. National and Last Name combination
CPS SMART reported in the Common
1. This edit applies to NEW students Record to the same data
and NEW awards. A NEW student is elements on the student’s
defined as a student whose SSN does ISIR based on the reported
not already exist in COD. CPS Transaction Number. If
A NEW award is submitted for a NEW any of these identifiers do not
student, AND the combination of SSN, match, resubmit with the
DOB and Last Name (Pell only) does corrected data.
not match that SPECIFIC Transaction
Number on CPS for that award year*. Review the Reported
Transaction Number and
2. This edit applies to EXISTING ensure that you have an ISIR
students with a NEW award. An record on file for the student
EXISTING student is defined as a with that transaction number.
student who’s SSN already exists in If incorrect, update the
COD. Reported Transaction Number
and resubmit.
A NEW award is submitted for an
EXISTING student, AND the
combination of SSN, DOB and Last
Name (Pell only) does not match that
SPECIFIC Transaction Number on CPS
for that award year*.
3. A CPS Transaction number change is

submitted for an EXISTING student and
award, AND the submitted Transaction
number does not exist in CPS for that
student.
If the award period extends across July

1, COD will attempt to match the
for 2005-2006 and 2006-2007.

awards.

025 R Award Info Duplicate Match on CPS The Student Identifier -- SSN, Date of Pell/DL/ACG/ Go to the COD website and
Birth, first two characters of Last Name, National review the CPS matches for
and CPS Transaction Number SMART this student. Select the
combination reported in the COD correct transaction.
Common Record has two or more
matches on CPS.

Code/ Affected
Type
026 C/R Award Info Incorrect Secondary EFC Ensures the reported Secondary EFC Pell Review the field for the
Used/Correction Applied Used Code is valid. The valid values are correct value and resubmit.
"O", "S", and "Blank." "O" is only valid
if the value currently on the COD Ensure the value is S if you
system is "S". If the school has chosen are using the Secondary EFC;
to have COD correct its records and an or O if you originally reported
invalid value is submitted, COD will you were using the Secondary
correct to the value currently on the EFC and are now using the
COD system or to blank. Original EFC.
NOTE: Not applicable for 2005-2006

and forward.
027 C/R Award Info Incorrect Payment If ANY of the following are true: Pell Review the field for the
Methodology/Correction AC - Academic Calendar correct value and resubmit.
Applied PM - Payment Methodology
<> - Not equal to
-- AC = 1 and PM <> 3 or 5
-- AC = 2 - 4 and PM = 4
-- AC = 6 and PM <> 4
-- AC = 5 and PM = 5

correct its records and the submitted
value is a change and Accepted PM is
valid with current AC then COD will set
to previously accepted value.
Otherwise, if Accepted AC = 1, 2, 3, or
4, COD will set Accepted PM to 3.
Otherwise, COD will set Accepted PM
to 4
NOTE: Not applicable for award year

2004-2005 and forward

Code/ Affected
Type
028 C/R Award Info Incorrect Academic If the Academic Calendar is not equal to Pell Review the field for the
Calendar/Correction Applied 1, 2, 3, 4, 5, or 6: appropriate value and re-
submit.
correct its records and if Academic Ensure that the value is either
Calendar invalid or BLANK, correct in Blank if Award Type is not
the following order: equal to Pell or correct type
to:
1) If Academic Calendar invalid or
BLANK, then set accepted value to (1) if you measure
previous value on database (for change academic progress in Credit
records) or Hours – non-standard terms;
2) If AttendedEntity ID default (2) if you measure
Academic Calendar populated, then set academic progress in Credit
accepted value to default. Hours – standard terms of
3) ELSE If Reporting Entity ID default quarters;
Academic Calendar populated, then set (3) if you measure
accepted value to default. academic progress in Credit
4) ELSE If Payment Methodology = 4, Hours – standard terms of
then set accepted value to "5". semesters;
5) ELSE set accepted value to "3". (4) if you measure
academic progress in Credit
If the school does not accept Hours – standard terms of
corrections, reject the record. trimesters;
(5) if you measure
NOTE: Not applicable for award year academic progress in Clock
2004-2005 and forward hours;
(6) if you measure
academic progress in Credit
Hours without terms

Code/ Affected
Type
029 C/R Award Info Invalid Weeks of If the accepted 'Payment Methodology' Pell Verify that the Payment
Instructional Time in is "1" and the reported Weeks of Methodology and Academic
Program’s Definition of Instructional Time Used to Calculate Calendar are correct.
Academic Year/Correction Payment is not BLANK, for schools
Applied accepting corrections, COD will set the Correct the Payment
value to BLANK. Methodology, Academic
Calendar and/or Weeks of
If the accepted Payment Methodology is Instructional Time and
"2" and the reported Weeks of resubmit.
Instructional Time Used to Calculate
Payment is not "00" - "29", for schools
accepting corrections, COD will set
value to "29".
If the accepted Payment Methodology is

"3", "4" or "5" and the reported
Weeks/CalcPayt is not "00" - "78" or
greater than Weeks of Instructional
Time in Program’s Definition of
Academic Year, for schools accepting
corrections, COD will set Weeks of
Payment to Weeks/Program
If these conditions are met and the

school is not accepting corrections,
COD will reject the record.


Code/ Affected
Type
030 C/R Award Info Invalid Weeks of If the accepted 'Payment Methodology' Pell Verify that the Payment
Instructional Time used to is "1" and the reported Weeks of Methodology and Academic
Calculate Payment Instructional Time Used to Calculate Calendar are correct.
Payment is not BLANK, for schools
accepting corrections, COD will set the Correct the Payment
value to BLANK. Methodology, Academic
Calendar and/or Weeks of
If the accepted Payment Methodology is Instructional Time and
"2" and the reported Weeks of resubmit.
Payment is not "00" - "29", for schools
accepting corrections, COD will set
value to "29".
If the accepted Payment Methodology is

"3", "4" or "5" and the reported
Weeks/CalcPayt is not "00" - "78" or
greater than Weeks of Instructional
Time in Program’s Definition of
corrections, COD will set Weeks of
Payment to Weeks/Program.
If these conditions are met and school

does not accept corrections, COD will
reject the record.


Code/ Affected
Type
031 C/R Award Info Invalid Credit or Clock If the accepted value for Academic Pell Verify that the Payment
Hours in Program’s Calendar is "1", "2", "3" or "4" and the Methodology and Academic
Definition of Academic Year Credit or Clock Hours in Program's Calendar are correct and our
Definition of Academic Year is not assumption is correct. If this
BLANK, for schools accepting is correct, no further action is
corrections, COD will set the value to necessary. If it is not correct,
BLANK. update the Payment
Methodology and Academic
If accepted value for Academic Calendar and Cr/Clock Hours
Calendar is "5" and the Credit/Clock and resubmit.
Hours in Program's Definition of
Academic Year is less than "900" or
greater than "3120", for schools
accepting corrections, COD will set the
value to "900".
If accepted Academic Calendar is "6"

and the Credit/Clock Hours in
Program's Definition of Academic Year
is less than "24" or greater than "100",
for schools accepting corrections, COD
will set to "24".

COD will reject the record.


Code/ Affected
Type
032 C/R Award Info Invalid Credit or Clock If the accepted value for Academic Pell Verify that the Payment
Hours in all Payment Periods Calendar is "1", "2", "3" or "4" and the Methodology and Academic
Expected to Complete this Credit or Clock Hours in all Payment Calendar are correct. If it is
School Year Periods Expected to Complete this not correct, update the
School Year is not BLANK, for schools Payment Methodology and
accepting corrections, COD will set the Academic Calendar and/or
value to BLANK. Credit/Clock Hours and
resubmit.
If accepted Academic Calendar is "5" or
"6" and Credit or Clock Hours expected
to complete this Award Year is not
between "0000" and accepted Credit or
Clock Hours in program’s Definition of
corrections, COD will set Credit or
Clock Hours in all payment periods
expected to complete this School Year
to Credit or Clock Hours in program’s
Definition of Academic Year.

reject the record

033 R Award Duplicate Award ID This Award ID is a duplicate and is Pell/DL/ACG/ Create a new Award ID for
already established under a different National this borrower.
student identifier. SMART
This Award ID already exists for this

student and the school is trying to
change a component of the COD Award
Identifiers (Attended Entity ID, Award
Year, or Award Number).
The COD Award Identifiers (Attended

Entity ID, Award Year, or Award
Number) already exist for this student
and the school is trying to change the
Award ID.
(Pell Legacy, Direct Loan, ACG, and

National SMART only)

Code/ Affected
Type
034 R Award Attended School Entity The Attended School Entity Identifier Pell/DL/ACG/ Verify the Attended Entity ID
Identifier has no relationship has no established relationship to the National and the Reporting Entity ID.
with the Reporting School Reporting School Entity Identifier in the SMART If incorrect, update and
Entity Identifier Entity Block. resubmit
035 R Award Inconsistent Award Award Type listed in Award ID does DL/ACG/ Review the Award Type and
Information Data not match Award Type in the Award National Award Year fields to ensure
Block and/or Award Year listed in SMART they are the same as the
Award ID does not match Award Year values in the Award ID.
in Award Information Block and/or Correct the necessary field(s)
Award Sequence Number in the Award and resubmit.
ID is not numeric.
(Direct Loan, ACG, and National

SMART Only)
036 W Award PLUS Credit Decision Status No credit decision has been accepted for DL – PLUS PLUS Credit Decision Status
is not accepted for this PLUS this award. for this award is pending.
award Once a credit decision is
received, a response will be
sent.
038 R Award Student Not Pell Eligible Award type listed is Pell and student is Pell/ACG/ Review student’s ISIR for
not Pell eligible according to CPS. National Pell eligibility. If student is
SMART eligible, review transaction
number reported. If incorrect,
update and resubmit.
039 C/R Award/ Incorrect Award Amount Award and/or Disbursement amount Pell/DL Pell:
Disbursement exceeds the maximum annual limit Review the maximum annual
(Pell/DL). limit for this award. If
appropriate, update this field
Pell: and resubmit.
Refer to the Federal Student Aid
Handbook for maximum annual limits. DL:
Review the maximum annual
DL: loan limit for this award.
For DL Sub and Unsub Awards first Also, review all sub/unsub
disbursed before July 1, 2007: awards and actual
disbursements made for this
DL Sub - student. If appropriate,
Grade Level = 0 or 1 Max = 2625 update award and/or
Grade Level = 2 Max = 3500 disbursement amount(s) and
Grade Level = 3, 4, 5 Max = 5500 resubmit.
Grade Level >=6 Max = 8500
DL Unsub and DL Sub combination -

Grade Level = 0 or 1 = 6625
Grade Level = 2 Max = 7500
Grade Level = 3, 4, 5 = 10500
Grade Level >=6 Max 18500
If Additional Unsubsidized Loan HPPA

(formerly HEAL eligible) = Y
Grade Level = 4, 5 Max = 27167
Grade Level >= 6 Max = 45167
PreProfessional Coursework Indicator

Code/ Affected
Type
(PPCI) set to True is not valid field

content for DL Awards first disbursed
before July 1, 2007.
For DL Sub and Unsub Awards first

disbursed on or after July 1, 2007:
For DL Sub -
Grade Level = 0 or 1 Max = 3500
Grade Level = 3, 4, 5 Max = 5500
Grade Level >=6 Max = 8500
DL Unsub and DL Sub combination -

Grade Level = 0 or 1 = 7500
Grade Level = 3, 4, 5 = 10500
Grade Level >=6 Max 20500
If Additional Unsubsidized Loan HPPA

(formerly HEAL eligible) = Y
Grade Level = 4, 5 Max = 27167
Grade Level >= 6 Max = 47167
If PreProfessional Coursework
Indicator is set to “true”
PLUS – 0 – 99999.99
040 W Award Changed Award Amount Is Award amount reported is less than the Pell Reduce disbursement amounts
Less Than Total sum of the accepted funded to correspond with the funded
Disbursements disbursements. Decrease is expected disbursements and resubmit.
within 30 days or a system-generated
decrease is processed. If an adjustment is not
received within 30 days, COD
(This edit is only executed if will process a decrease.
Disbursement Release Indicator equals
True)
041 R Award Changed Award Amount Is Award amount reported is less than the DL/ACG/ Review Award Amount and
Less Than Total sum of the accepted funded National funded disbursements.
Disbursements disbursements. SMART Update and resubmit.
(This edit is only executed if If you are attempting to

Disbursement Release Indicator equals decrease the loan, you must
True) make adjustments to the
disbursements that have
already been processed.

Code/ Affected
Type
042 R Award New Award Type Submitted For an initial submission for this award Pell/DL/ACG Enter an Award Amount and
with a Zero Award Amount type, the award amount is not greater National resubmit.
than zero. SMART
043 R Award Award Received Prior to For Pell, ACG and National SMART: Pell/DL/ACG/ For records submitted prior to
Start of Processing Year or National the beginning of the
New Award or Increase A new award was submitted prior to the SMART processing year, these records
Received After the End of beginning of the processing year OR an should be resubmitted within
Processing Year Without increase or decrease to a previously the eligible date range.
Extended Processing originated award was submitted after
the processing deadline for the award To disburse after the deadline
year and the school has not been granted of the award year, your school
Extended Processing. must seek Extended
Processing for Pell and/or
If the Received Date is less than the Direct Loan.
Earliest Date to Accept a Common
Record for the Award Year (the Award Contact your Customer
Year Processing Cycle Begin Date). Service Representative if your
school has been granted
OR Extended Processing or if you
want to apply for this
If ALL of the following are true: extension.
-- The Received Date is greater than

the Latest Date to Accept a Common
Record for the Award Year (the Award
Year Processing Cycle End Date)
-- The school has not been granted
Extended Processing or an audit
adjustment.
-- An Award for this student identifier is
currently not in COD or the Award
amount is an increase or decrease to the
amount in COD.
For Direct Loan:
A new award was submitted prior to the

beginning of the processing year OR an
increase or decrease to award amount
was submitted after the school has
closed out the Program Year (school
confirmed a zero balance) or the
Program Year has been closed and the
school has not been granted Extended
Processing.
If the Received Date is less than the

Earliest Date to Accept a Common
Record for the Award Year (the Award
Year Processing Cycle Begin Date).
OR
If ALL of the following are true:

Code/ Affected
Type
-- The Received Date is greater than the

Latest Date to Accept a Common
Record for the Award Year
-- The school has not been granted
Extended Processing or an audit
adjustment.
-- An Award for this student identifier is
currently not in COD or the Award
amount is an increase or decrease to the
amount in COD.
044 R Award Incorrect Flag For Additional Additional Unsubsidized Eligibility for DL-Unsub Review the record and ensure
Unsubsidized Eligibility for Health Profession Program value is “Y” you are providing the correct
Health Profession Programs and the student’s grade level code is not value for the Additional
(formerly HEAL eligible) 4, 5, 6, or 7 Unsubsidized Eligibility for
Health Professions flag. If
your school is eligible to use
this flag, ensure the student’s
grade level is reported as
greater than 3 and resubmit.
If grade level is correct and

you are eligible to use this
flag, please contact your
Customer Service
Representative.
045 R Award Incorrect Award Dates Difference between Financial Award DL Review the record and ensure
Begin Date and Financial Award End the Award Begin and End
Date is greater than 12 months. Dates are accurate. If
OR incorrect, update and
Financial Award Begin Date is after the resubmit.
Financial Award End Date
OR
Financial Award Begin Date and
Financial Award End Date is not equal
to or within the student’s academic year
dates.
046 R Award Incorrect Academic Year Academic Year Start Date is after the DL Review the record and ensure
Dates Academic Year End Date the Academic Year Begin
OR (Start) and End Dates are
Academic Year is greater than 12 accurate. If incorrect, update
months and resubmit.

Code/ Affected
Type
047 R Award Academic Year Dates Academic Year Start and End Date DL Academic Year Begin (Start)
Already Linked to MPN or cannot be changed because more than Date cannot be changed on
PLUS MPN one Direct Loan is already linked to an this loan since it is linked to
MPN or a PLUS MPN based on specific an MPN or a PLUS MPN
academic year dates. based on the existing
Academic Year Begin (Start)
(Direct Loan – MPN Single Year and End Dates.
Feature only)
If the academic year dates are
incorrect, you must obtain a
new MPN and process a new
loan with the correct
academic year dates.
048 R Disbursement School Is Ineligible If any of the following are true: Pell/DL/ACG/ Review your Attend School
National Entity Identifier to ensure it is
School is not eligible to participate in SMART correct and that you are
the Title IV programs OR eligible to participate in the
School is requesting Pell Grant funds program for which you are
and was not eligible to participate in the submitting records and/or
Pell Grant program at time the requesting funds. If incorrect,
disbursement was made OR update and resubmit.
School is requesting Direct Loan funds
and was not eligible to participate in the
Direct Loan program at the time the
funds were requested OR
School was not open at the time the
funds were requested OR
School was undergoing an ownership
change at the time the funds were
requested.
049 R Disbursement Disbursement Date Is More Adjusted Disbursement Date is not DL Review your adjusted
Than 120 Days After the within 120 days of original disbursement date in
Original Disbursement Date Disbursement Date. conjunction with your original
disbursement date. If
incorrect, update and
resubmit.
050 R Disbursement Disbursement Date Outside Disbursement date is 120 days after the DL Review your award dates and
Allowable Window Financial Award End Date. your disbursement dates. If
incorrect, update and
resubmit.

Code/ Affected
Type
051 R Disbursement Disbursement Date With Disbursement Release Indicator is True Pell/DL/ACG/ Review your Disbursement
Payment Trigger Set to True and Disbursement Date is outside of National Release Indicator Flag and
Outside of Allowable allowable window. SMART submit a release based on the
Window disbursement date and your
Pell Allowable Window: school’s allowable
Advanced Pay = 30 calendar days disbursement window.
Just in Time = 7 calendar days
Reimbursement = 0 calendar days
Heightened Cash Monitoring1 = 7
calendar days
calendar days
ACG/National SMART Window:

Advanced Pay = 7 calendar days
HCM1 = 7 calendar days
HCM2 = 0 calendar days
Direct Loan
Advanced Pay = 7 calendar days
(Pushed Cash = 7 calendar days
calendar days
calendar days

Code/ Affected
Type
052 R Disbursement First Disbursement Date This edit applies to disbursements with DL Review the disbursement
Must Be the Earliest Disbursement Release Indicator equal to dates of the rejected record
True or False: and first disbursement
(disbursement with the First
a. If Disbursement Release Indicator Disbursement Indicator [FDI]
equals False, Subsequent Disbursement flag set to true)
Date is before the Disbursement Date of
the first disbursement (disbursement If the date of the disbursement
with the First Disbursement Indicator submitted is earlier than the
[FDI] flag set to true). date of the first disbursement,
and that date is incorrect,
b. If Disbursement Release Indicator update and resubmit.
equals True, subsequent disbursement
date is on or before the Disbursement If the date is earlier than the
Date of the first FUNDED disbursement date of the first disbursement
(Disbursement Number 01 or the and that date is correct, then
Disbursement with the First the First Disbursement
Disbursement Flag). Indicator flag must be set to
NOTE: If Disbursement Release true. This indicates this
Indicator equals True, the disbursement specific disbursement is the
date should not be compared to the initial disbursement
disbursement date of “unfunded” (chronologically) even though
disbursements. it is a subsequent
disbursement number to
“Disbursement Number 01”
053 R Disbursement Disbursement Date Cannot The Disbursement Date is not Pell/DL/ACG/ Resubmit disbursement with a
Be Blank populated. National disbursement date.
SMART
054 W Disbursement Disbursement Date Within 7 A record has been submitted with the Pell/DL/ACG/ Review record to determine if
Days or Passed, Disbursement Release Indicator flag set National a Disbursement Release
Disbursement Release to “False” AND the Disbursement Date SMART Indicator flag of “True” is
Indicator Set To “False” is within the 7 calendar day window or appropriate. This record will
has passed. not be considered an actual
disbursement until a
NOTE: Applicable for ACG and Disbursement Release
National SMART after April 14, 2007 Indicator flag of “True” is
received. If you intended this
to be an actual disbursement,
update the Disbursement
Release Indicator flag and
resubmit.
055 W Disbursement Disbursement Information Disbursement Information (DRI = true Pell/DL/ACG/ No action required.
Received 30 Days or more and Disbursement Sequence Number = National
after Date of Disbursement 01) was received and processed by SMART Please refer to The Code of
COD more than 30 days later than the Federal Regulation 690.81 for
Disbursement Date reported on the more information.
record.

Code/ Affected
Type
NOTE: Applicable for ACG and

National SMART after April 14, 2007
056 C/R Disbursement Sequence Number Not In For actual disbursements (DRI=true): Pell/DL/ACG/ Review disbursement
Sequential Order National transactions and disbursement
Disbursement Sequence numbers SMART sequence numbers for this
associated with a specific Disbursement disbursement and resubmit all
Number must be processed in transactions not yet accepted
incremental, sequential order. (i.e. 01, by COD in the proper order.
02, 03,..)
School reported a disbursement

sequence number other than ‘01’ on a
disbursement that is not yet accepted.
Sequence Number on accepted

disbursement is not one higher than the
last previously accepted transaction for
this disbursement number.
For Pell anticipated disbursements

(DRI=false):
If a sequence number other than “01” is

submitted, COD will correct the
sequence number to “01” and record
will be accepted with correction.
NOTE: This will be a reject edit for

ACG and National SMART.
057 R Disbursement A change/adjustment to a A change to Disbursement Date and an DL The change to the
Disbursement Date and adjustment to a Disbursement Amount Disbursement Date is
Disbursement Amount were were made at the same time, i.e. in the accepted but the change to the
submitted on the same same transaction with the same disbursement amount is
transaction. Adjustment to Sequence Number for the same rejected.
Disbursement Amount has Disbursement Number, after a
been rejected. Disbursement has been funded. Resubmit the adjustment to
the Disbursement Amount
This edit applies to Disbursement with a new Sequence Number.
Release Indicator = True only
058 R Disbursement Duplicate Disbursement The reported Disbursement Number, Pell/DL/ACG/ No action is required.
Information On File Sequence Number, and Disbursement National
Release Indicator equal to True are SMART If you are attempting to make
already on file with COD. a change, resubmit with a
higher sequence number.

Code/ Affected
Type
059 W Disbursement Duplicate Adjustment The Disbursement Number, Pell/DL/ACG/ No action required.
Information on File Disbursement Amount(s) Disbursement National
Date, and Disbursement Release SMART Review the field you are
Indicator equal to True or False are attempting to change and
already on file with COD for this resubmit
Disbursement Adjustment.
060 R Disbursement Insufficient Number of Disbursement Amount equals the Total DL Since your school does not
Disbursements Based on Net Loan Amount and the school does meet special condition status,
School Type not meet special condition status. you must disburse a loan in
two or more disbursements
Special condition status includes and the disbursement amount
“Experimental Site Schools” or schools (net disbursement) cannot
with a default rate < 5% in the most equal the total net loan
recent fiscal year. All students at amount.
“Experimental Site Schools” may
receive a single disbursement. For other Update the disbursement
eligible schools, only students enrolled amount for this record and
in study abroad programs may receive a resubmit.
single disbursement. If you believe your school
Only schools meeting special condition does meet special condition
status are allowed to make one status, call your Customer
disbursement. A minimum of two Service Representative.
disbursements is required for all other
schools.
061 R Disbursement Only One Disbursement You can only make one disbursement Pell You must perform verification
Allowed for Students with a for a student with a Verification Status on this student’s application
Verification Status of “W” of “W”. data. Once verification has
been performed, update the
verification status to “V” and
resubmit.
062 R Disbursement Disbursement Amount(s) Is Disbursement Amount(s) is not Pell/DL/ACG/ Resubmit disbursement
Less Than Or Equal to Zero populated, or zero, or less than zero for National sequence number 01 with a
for Disbursement Sequence Sequence Number “01” and SMART disbursement amount greater
Number 01 Disbursement Release Indicator is than zero.
“true”.
063 R Disbursement Incorrect Net Disbursement Disbursement Amount(s) is not equal to DL Verify your disbursement
Amount COD’s calculated amount.: calculations based on the
award type. Resubmit if
a. The Net Disbursement Amount is appropriate.
calculated using the following steps (+
or -$1 tolerance):
Step 1: Calculate the Combined
Fee/Interest Rebate Percentage by
subtracting the Interest Rebate
Percentage from the Loan Fee
Percentage
Step 2: Calculate the Combined
Fee/Interest Rebate Amount by
multiplying the Disbursement Gross
Amount by the Combined Fee/Interest

Code/ Affected
Type
Rebate Percentage (go out 3 decimal

places) and truncating the result
Step 3: Calculate the Net
Disbursement Amount by subtracting
the Combined Fee/Interest Rebate
Amount from the Disbursement Gross
Amount
Step 4: Calculate the Loan Fee
Amount by multiplying the Gross
Disbursement Amount by the Loan Fee
Percentage (go out 3 decimal places)
and truncating the result
Step 5: Calculate the Interest Rebate
Amount by subtracting the Loan Fee
Amount from the Gross Disbursement
Amount and then subtracting the result
from the Net Disbursement Amount
b. Disbursement Release Indicator set
to “Y” and Disbursement Amount
exceeds annual loan limit across
schools. See common record for loan
limit criteria.
NOTE: + or - $1 tolerance only applies

if there is no impact to Interest Rebate
Amount
NOTE: The COD System will reject a

disbursement and return Edit 063 if the
Net Disbursement Amount reported by
the school is incorrect given the
accepted Origination Fee Percent
064 C/R Disbursement Disbursement Amount > ALL of the following are true: Pell Review disbursement amount
50% of award with a and verification status or
Verification Status of “W” The Verification Status is ‘W’ on the assumption made. If
Award AND incorrect, update and
Disbursement Amount is >50% of the resubmit.
Scheduled Award Amount
correct its records, COD will set the
Accepted Disbursement Amount to the
lesser of either the Award Amount or
50% of the Schedule Award Amount
065 W Disbursement Insufficient Decrease in the The Award has an “Over Paid” status Pell No action required.
Disbursement amount. and school has sent a downward
Disbursement is expected for Disbursement Amount adjustment for
Amount of the Negative an amount less that the Negative
Pending Pending Disbursement Amount.

Code/ Affected
Type
066 R Disbursement Award is in “Overpaid” If ALL of the following are true: Pell
status. Disbursement
Increase cannot be accepted Award is in “Overpaid” Status
A Disbursement Amount that would

increase the sum of the accepted
Disbursements to an Amount greater
than the ‘Award Amount’ is submitted
067 C/R Disbursement Incorrect Disbursement For Direct Loan: Sum of all the Pell/DL Review the disbursement
Amount Disbursement Gross Amounts is greater amount for each disbursement
than the Award Amount. number and compare to the
award amount (Loan Amount
For Pell: Approved). Update record
where appropriate and
The sum of the disbursements exceeds resubmit.
the Award Amount
--OR--
The reported Disbursement Amount
exceeds 100% of the student’s Total
Eligibility Used and the student is
already in a POP situation involving
two or more schools. Total Eligibility
Used calculation is in the appendix
For Pell Legacy, this edit should not be

run on disbursement amounts less than
zero.
068 W Disbursement Potential Overaward Project- Pell disbursements for a student have Pell Review guidance contained in
Notice Sent Separately been received from two or more schools separate notice.
and ALL of the following are true:
Disbursement is not rejected

AND
Other Pell awards exist for the student
at different Attended School Entity IDs
for the current Award Year
AND
Total amount disbursed for any of the
other Pell awards is greater than zero
AND
Total of the Percentage of Eligibility
Used is greater than 100.00 (plus
tolerance).

Code/ Affected
Type
069 W Disbursement Potential Concurrent Two or more Pell/ACG/National Pell/ACG/ Review guidance contained in
Enrollment – Notice Sent SMART disbursements for a student National separate notice.
Separately have been received from two or more SMART
schools and ALL of the following are
true:
Other Pell/ACG/National SMART

awards exist for the student at different
Attended School Entity IDs for the
current Award Year
AND
Total amount disbursed for the student
for any of the other Pell/ACG/National
SMART awards is greater than zero
AND
Enrollment Dates for the student are
within 30 days of one another
NOTE: Concurrent Enrollment is

dependent on award type

070 W Disbursement Disbursement Release Data in the disbursement block has been Pell/DL/ACG/ When the Disbursement
Indicator is Blank received but the Disbursement Release National Release Indicator is blank,
Indicator is not populated. SMART COD records the
Disbursement Release
NOTE: Applicable for ACG and Indicator as “F.” If the
National SMART after April 14, 2007 Disbursement Release
Indicator should be “F”, no
further action is necessary. If
you want this record to be
considered an actual
disbursement, update the
Disbursement Release
Indicator flag to “T” and
resubmit.
071 R Disbursement New Disbursement, Increase, For Pell, ACG and National SMART: Pell/DL/ACG/
or DRI = True Received National To disburse after the deadline
After End Of Processing A new Disbursement, Disbursement SMART of the award year, your school
Year Without Extended increase, or a Disbursement Release must seek Extended
Processing Indicator set to “True” was submitted Processing for Pell and/or
after the award year deadline and the Direct Loan.
school has not been granted Extended
Processing. Contact your CSR if your
school has been granted
Extended Processing or if you
If ALL of the following are true: want to apply for this
extension.
The Received Date is greater than the
AND
The school has not been granted status
of Extended Processing or an audit
adjustment

Code/ Affected
Type
AND
An Award Type for this student
identifier is currently not in COD or the
Disbursement Amount is an increase to
the amount in COD
AND
This disbursement is not an increase as
a result of a student that had been
blocked (POP) prior to the deadline
For Direct Loan:
A new Disbursement, Disbursement

Adjustment, or a Disbursement Release
Indicator set to “True” was submitted
after school has closed out the Program
Year (school confirmed zero balance) or
the Program Year has been closed and
the school has not been granted
Extended Processing.
If ALL of the following are true:
The Received Date is greater than the

AND
The school has not been granted status
of Extended Processing
AND
An Award Type for this student
identifier is currently not in COD or the
Disbursement Amount is an increase to
the amount in COD
072 R Disbursement Incomplete Disbursement Sequence Number is “02” or greater DL Resubmit record with all
Amounts missing Gross Disbursement Amount, disbursement amounts
OR Disbursement Fee Amount OR populated.
Interest Rebate Amount OR
Disbursement Net Amount.
073 R Disbursement Insufficient information with Record submitted with Disbursement Pell/DL/ACG/ Review the record in
Disbursement Release Release Indicator flag set to “True” has National conjunction with the Common
Indicator set to “True” insufficient data on file. SMART Record Layout. Resubmit
with all required data
See Common Record Layout for fields elements populated.
required prior to setting the
Disbursement Release Indicator to
“True”.

Code/ Affected
Type
074 R Disbursement Incorrect Adjustment to Disbursement Release Indicator Pell/DL/ACG/ No action required.
Disbursement Release adjusted to “False” after disbursement National
Indicator was funded. SMART Disbursement Release
Indicator cannot be changed
to “False” after disbursement
becomes an actual
disbursement. If you are
attempting to cancel a
disbursement, then you must
send an adjustment to the
disbursement amount.
075 R Disbursement Multiple First Disbursement More than one disbursement was DL Review disbursements and
Flags submitted to COD with a First resubmit record with only one
Disbursement Flag of “True” for this disbursement flagged as the
loan in the same cycle. first disbursement.
076 R Disbursement First Disbursement Flag First Disbursement Flag can be changed DL Contact your Customer
Changed More Than Twice a maximum of two times before Service Representative for the
requiring U.S. Department of procedures on how to obtain
Education’s approval. the Department of
Education’s approval to
change the first disbursement
flag more than two times.
077 R Disbursement Incorrect Disbursement Loan Disbursement Fee Amount does not DL Review Disbursement Loan
Fee Amount equal COD’s calculated Loan Fee Fee Amount calculation.
Amount (+ or - $1 tolerance). Resubmit record with
corrected disbursement
NOTE: + or - $1 tolerance only applies amounts
if there is no impact to Interest Rebate
Amount

Disbursement Loan Fee Amount
reported by the school is incorrect given
the accepted Origination Fee Percent
078 R Disbursement Incorrect Disbursement Up-Front Interest Rebate Amount does DL Review Disbursement Loan
Rebate Amount not equal COD’s calculated Up-Front Fee Amount calculation.
Interest Rebate Amount (+ or - $1 Resubmit record with
tolerance) for this disbursement. corrected disbursement
amounts.
Interest Rebate Amount reported by the
school is incorrect given the accepted
Origination Fee Percent
079 R Disbursement Payment Period Start Date The school is ineligible and the Pell/ACG/ Review the Payment Period
Not In Eligible Range Payment Period Start Date does not fall National Start Date reported. If
within the range of eligibility. SMART incorrect, update and
resubmit. If correct, you are
For 2006-2007 award year, valid date not eligible to receive Pell
range is 2006-01-01 – 2007-06-30. Grant funds for this student.
No further action required.

Code/ Affected
Type
080 R Disbursement No Accepted PLUS Credit The Disbursement Release Indicator is DL-PLUS Resubmit Disbursement
Decision Status set to “True” and there is no approved Release Indicator of True”
PLUS Credit Decision Status on file for after an approved credit
this loan. decision is obtained for this
PLUS borrower.
An approved PLUS Credit Decision
Status must be obtained for a PLUS
borrower prior to disbursement.
081 R Disbursement No Promissory Note on File The Disbursement Release Indicator is DL Resubmit disbursement with
set to “True” and there is no MPN on Disbursement Release
file for this loan, and the school is Indicator of “true” after you
required to have an MPN on file at receive a response record
COD prior to disbursements. indicating that an accepted
MPN is on file at COD for
The School File at COD indicates an this loan.
MPN must be on file at COD prior to
disbursement.
083 R Disbursement CMO Rejected This Student CMO rejected this student for eligibility Pell/DL/ACG/ Contact your payment analyst
For Eligibility Issues issues National (formerly referred as
SMART reimbursement analyst) for
(Reimbursement Schools only) additional information about
correcting this record.
084 R Disbursement CMO Rejected This Student CMO rejected this student for incorrectPell/DL/ACG/ Contact your payment analyst
For Incorrect Calculation(s) calculation(s) National (formerly referred as
085 R Disbursement CMO Rejected This Student CMO rejected this student for already Pell/DL/ACG/ Contact your payment analyst
For Already Being Funded being funded National (formerly referred as
086 R Disbursement CMO Rejected This Student CMO rejected this student for improper Pell/DL/ACG/ Contact your payment analyst
For Improper Package package submission National (formerly referred as
Submission SMART reimbursement analyst) for
087 R Disbursement CMO Rejected This Student CMO rejected this student for Pell/DL/ACG/ Contact your payment analyst
For Incomplete Student incomplete student processing National (formerly referred as
Processing SMART reimbursement analyst) for

Code/ Affected
Type
088 R Disbursement CMO Rejected This Student CMO rejected this student for missing Pell/DL/ACG/ Contact your payment analyst
For Missing Documentation documentation information National (formerly referred as
089 R Disbursement Invalid disbursement due to Invalid disbursement transaction. The DL No further disbursements or
pending bankruptcy disbursement is received after the upward adjustments to
receipt of a pending bankruptcy existing disbursements can be
notification. made on this loan.
(Direct Loan Only) Downward adjustments on

this specific loan can be
NOTE: Not applicable for 2004-2005 accepted.
and forward
090 W Entity Reported Amount of The Total Reported Amount of Pell/DL/ACG/ Compare the sum of
Disbursements does not Disbursements in the Entity Block does National individual disbursement
equal Amount of detail not equal the amount (sum of SMART amounts to the Total Amount
records disbursements) of detail records for the Reported. Update if
Program for the Award Year. appropriate and resubmit.
092 R Award No further awards can be No further awards can be accepted for DL Award cannot be accepted as
accepted for this borrower, this borrower. The Direct Loan the borrower is deceased.
person is deceased Servicing Center has notified COD that Verify this award has the
this person is deceased. correct last name, SSN, and
birth date.
093 R Disbursement Invalid disbursement Invalid disbursement Sequence Number. Pell/DL/ACG/ Verify disbursement sequence
Sequence Number Disbursement sequence number must be National number and resubmit.
01-65 SMART
094 R Disbursement Invalid disbursement due to a Invalid disbursement transaction. The DL No further disbursements or
loan discharge notification disbursement is received after the upward adjustments to
for an unauthorized receipt of a loan discharge notification existing disbursements can be
signature/unauthorized due to an unauthorized made on this loan.
payment or False signature/unauthorized payment or
Certification Identity Theft. False Certification Identity Theft. Downward adjustments on
NOTE: Applicable for False accepted.
Certification Identity Theft after April
14, 2007.
095 R Disbursement Invalid disbursement, person Invalid disbursement transaction. The DL No further disbursements or
is deceased disbursement is received after the upward adjustments to
receipt of a loan discharge notification existing disbursements can be
due to death of the borrower. made on this loan.
Downward adjustments on
accepted.

Code/ Affected
Type
097 R Disbursement Disbursement amount would A Pell Disbursement record triggered Pell Review disbursement amount
have been corrected to zero edit 067, Incorrect Disbursement and resubmit disbursement
by COD calculations so the Amount, and the school’s Error record.
record was rejected Processing Option has been set for COD
to correct Pell data; however, based on
COD calculations, the Disbursement
Amount would have been corrected to
$0.00. Therefore the disbursement
record is rejected.
100 R Award Sender does not have Destination Mailbox Number ID (TG Pell/DL/ACG/ Verify your School Entity ID.
reporting permission for the Number) does not have reporting National
School identified in the permission for the School identified in SMART
Reporting School Entity ID. the Reporting School Entity ID.
101 W Award The Reporting School Entity Reporting School is currently listed as Pell/DL/ACG/ No Action Required.
ID is listed as ineligible upon ineligible on file with PEPS/COD. National
receipt of batch SMART
102 W Entity Reported Amount of Awards The Total Reported Award Amount in Pell/DL/ACG/ Compare the sum of the
does not equal Amount of the Entity Block does not equal the National individual Award Amounts to
detail records amount (sum of Award Amount) of SMART the Total Reported Award
detail records for the Program for the Amount. Update
Award Year. appropriately and resubmit.
105 R Document Info Only one document can be Either more than one set of Common Pell/DL/ACG/ Review submission and
submitted per pair of SAIG Record root elements or other National resubmit with only one
Transmission Batch Headers extraneous data were submitted within a SMART Common Record document
and Trailers. set of SAIG Batch Headers and Trailers between SAIG Transmission
Batch Headers and Trailers.
107 R Award Phase-In Schools cannot An Attended School that is a Phase-In Pell/DL Resubmit data using the
submit Common Record Participant for this program and award appropriate Phase-In record
documents for this program year has submitted a Common Record layout or contact COD
and award year. document containing award information Customer Service to change
for this program and award year. school’s status to Full
Participant. See COD
NOTE: Not applicable for award year Technical Reference for more
2005-2006 and forward. information.
110 W Award School must print/provide If a school does not send disbursement DL School must print/provide
the disclosure statement data to COD at least 5 days before the disclosure statement prior to
unless it sends disbursement first disbursement date and does not or on disbursement date OR
data to COD at least 5 days indicate that it has printed/provided the school must submit
before the first disbursement disclosure statement, then COD will disbursement data to COD at
date. print/provide the disclosure statement to least 5 days prior to the
the borrower and send a warning to the disbursement date
school.


Code/ Affected
Type
111 W Disbursement First Actual Disbursement If a school does not send disbursement DL Review school procedures to
was submitted less than 5 data to COD at least 5 days before the ensure that DL borrowers
days prior to the first first disbursement date and does not receive disclosure statement
disbursement date without an indicate that it has printed/provided the prior to or on disbursement
indication that the school disclosure statement, then COD will date
printed/provided a disclosure print/provide the disclosure statement to
statement the borrower and send a warning to the
school.
113 R Disbursement Total Disbursed amount The sum of all disbursement amounts DL-PLUS Review the total disbursement
cannot be greater than the for a PLUS loan cannot exceed the amount for this PLUS loan in
lesser of the lesser of the Award Amount or the conjunction with the Endorser
Award Amount or the Endorser Amount. Amount.
Endorser Amount
(PLUS Only) Update and resubmit
disbursement.
NOTE: Applicable for award year
2003-2004 and forward only
114 R Disbursement Disbursement or A new disbursement or an upward Pell Update Verification Status
Disbursement Adjustment disbursement adjustment was submitted Code and resubmit
received after Verification with Verification Status equal to W disbursement.
Status W Deadline Date after deadline for Verification Status W
for this award.
115 W Disbursement Student referred to DMCS, A new Pell, ACG, or National SMART Pell/ACG/ Action may be necessary.
satisfactory arrangements actual disbursement is submitted for a National Contact the student to validate
must be established with student who has been referred to DMCS SMART the status of the Pell, ACG, or
DMCS, prior to making for an overpayment status National SMART
further disbursements to this corresponding to the award type of the overpayment. If the student
student for this award year. new disbursement; or an increase to an does not have the satisfactory
existing Pell, ACG, or National arrangements established at
SMART disbursement is submitted for a DCS, the disbursement or
student who has been referred to DMCS disbursement increase cannot
for an overpayment status be made.
corresponding to the award type of the
disbursement increase.

116 W Award SSN, Date of Birth and/or School submitted a change to a student Pell/ No action required. Record
Last Name have NOT been identifier and either of the following is DL/ACG/ has processed, but student
updated in the COD system true: National identifier has not been
SMART updated in COD system
The award year submitted on the change
record is lower than the highest award
year for the student
OR
For the same award year, the CPS

Code/ Affected
Type
transaction number on the change record

is either lower than the highest
transaction number for that award year
and student, or is equal to the highest
transaction number for that award year
and student and the identifier data does
match with CPS.

awards.
117 R Award Disbursement information is Performed on new Direct Loan awards DL Review the sum of
incomplete or rejected. Direct only disbursement amounts.
Loan award is not accepted. Confirm that sum of
Initial Direct Loan award is submitted disbursement amounts are
and ANY of the following is true: equal to award amount.
Sum of disbursements (Disbursement Update and resubmit award.
Release Indicator = false and/or true)
does not equal award amount OR
one or more of the disbursements rejects
OR
School is not eligible for a single
disbursement and submits a single
disbursement OR
School is eligible for a single
disbursement and submits a single
disbursement not equal to the award
amount

118 W Award The sum of anticipated The sum of the reported anticipated DL No action required.
disbursements does not equal disbursements does not equal the
the updated Direct Loan updated Direct Loan Award Amount.
award amount. COD will Therefore, COD recalculated the
recalculate the anticipated anticipated disbursements first reducing
disbursements. the last anticipated disbursement
(largest disbursement number) and then
reducing each of the previous
disbursements as needed until the sum
of the anticipated disbursements equals
the new award amount.

119 W Award COD has reduced the School submitted a change to a Direct DL No action required.
anticipated disbursements Loan award reducing the Award
and made this loan inactive Amount to $0 and the sum of
based upon your record anticipated disbursements on file is
reducing the Award Amount greater than $0. COD reduced
to $0. anticipated disbursements to $0. Loan
is inactive.


Code/ Affected
Type
120 W Person Incomplete Address: Complete address is defined as: Pell/DL/ACG/ No action required.
Complete Address Exists on -Foreign Indicator = False: - National
COD. For Direct Loan AddressLine SMART Schools may check the
PLUS Only, Student Address -AddressCity address COD has for a student
is Incomplete. -AddressState on the COD web site.
ProvinceCode Schools can update the
-AddressPostalCode address on the COD web site
or can submit an updated
-Foreign Indicator = True: address via batch.
-AddressLine
-AddressCity
-AddressCountryCode
For Pell and Direct Loan (Subsidized

and Unsubsidized):
the incoming record; however a
complete address is found on CPS or the
COD database.
For Direct Loan PLUS:

the incoming record, the COD database
or the CPS.
NOTE: Applicable for award years.

121 R Person SSN Change Request Edit 121 will be returned when an SSN Pell/DL- Cancel the loan/grant and
Rejected as person is also a Change is submitted (for any award PLUS/ACG/ reoriginate with the correct
PLUS Borrower. type) for a PLUS borrower with the National SSN.
following conditions: SMART
1. The award amount is greater than
zero, and
2. The sum of all actual
disbursements for PLUS loans
does not equal the PLUS award
amount (i.e. the award is not fully
disbursed).
NOTE: An award must be fully

disbursed for 24 hours before an SSN
change is submitted. An attempt to
change the borrower’s SSN on a PLUS
award that has been fully disbursed for
less than 24 hours will result in Edit 121
being returned.

122 R Person Increase to PLUS Loan Edit 122 will be returned when a school DL-PLUS Cancel the loan and
Award Amount Rejected. submits an increase to a PLUS loan reoriginate with the correct
award amount and the person has had an SSN.
SSN change.

Code/ Affected
Type
123 R Award Incorrect Student Level for The Student Level submitted for the ACG/National Correct the Student Level and
ACG/National SMART award is not valid based on award type. SMART resubmit with a valid value.
Awards Valid values per award are:
For ACG –
0, 1, 2
For National SMART –

3, 4
124 R Award Cannot change Student Level The Student level for an ACG or ACG/National Zero out the award and
National SMART award cannot be SMART resubmit with a new award.
changed after initial origination.
125 R Award ACG/National SMART Award type listed is ACG/National ACG/National Confirm student is Pell
recipients must be Pell SMART and student cannot receive an SMART eligible and resubmit. Also
eligible ACG/National SMART award because confirm accurate identifier
student is not Pell eligible according to data (SSN, Name Code, Date
CPS. of Birth, and Transaction
Number)
126 R Award Incorrect Eligibility/Payment The Eligibility/Payment Reason for the ACG Correct the
Reason for ACG ACG award is not a valid response. Eligibility/Payment Reason
and resubmit with valid value.
Valid:
01 – Rigorous High School Program
“Rigorous High School Program”

includes:
Rigorous Program of Study
OR
State Scholar Program
OR
Department of Defense
Schools
02 – AP/IB Coursework
03 – Coursework
127 R Award Missing Rigorous High If the Eligibility/Payment Reason code ACG Resubmit with valid Rigorous
School Program Code is 01, the record must contain a High School Program code.
Rigorous High School Program code
128 W Award Unnecessary Rigorous High If the Eligibility/Payment Reason code ACG Resubmit without a Rigorous
School Program Code is anything other than 01, the record High School Program Code if
should not contain a Rigorous High Eligibility/Payment Reason is
School program code anything other than 01.
129 R Award Invalid Rigorous High The Rigorous High School Program for ACG Correct the Rigorous High
School Program Code the ACG award is not a valid response School Program code and
for the award year. If the resubmit with a valid value.
Eligibility/Payment Reason selected is
01, a valid Rigorous High School
Program Code is required. Refer to

Code/ Affected
Type
Volume VI, Section 9 for a complete list

of valid Rigorous High School Program
Codes.
(i.e. VA0001) – first two characters

alpha, next four numeric
130 R Award Award Amount Exceeds Award amount originated at a single ACG Correct the award amount and
Maximum Scheduled Award school exceeds the maximum scheduled resubmit with a valid award
for ACG award for the award year. amount.
For 2007-2008 ACG –

Grade Level 0 and/or 1 - $750
Grade Level 2 - $1300
131 R Award Incorrect CIP Code Value The CIP Code submitted is not a valid National Correct the CIP code and
value for the current award year. SMART resubmit with a valid value.
(i.e. xx.xxx)
Refer to Volume VI, Section 9 for a
complete list of valid CIP Codes.
132 R Award Award Amount Exceeds Award amount originated at a single National Correct the award amount and
Maximum Scheduled Award school exceeds the maximum scheduled SMART resubmit with a valid award
for National SMART grant award for the award year. amount.
For 2007-2008 National SMART –

134 R Disbursement Disbursement exceeds Disbursement amount distributed across ACG Correct the disbursement
scheduled award at all one or more schools exceeds the amount and resubmit with a
schools for ACG during the maximum scheduled award for the most valid disbursement amount.
same or multiple award years recent award year.
For 2007-2008 ACG –

Grade Level 0 and 1 - $750
135 R Disbursement Disbursement exceeds The sum of the disbursements for a ACG Correct the disbursement
scheduled award for ACG at given Award exceeds the scheduled amount and resubmit with a
your school award Amount. valid disbursement amount.
136 R Disbursement Disbursement exceeds Disbursement amount distributed across National Correct the disbursement
scheduled award at all one or more schools exceeds the SMART amount and resubmit with a
schools for National SMART maximum scheduled award for the most valid disbursement amount
Grant during the same or recent award year.
multiple award years
For 2007-2008 National SMART –
Grade Level 3 - $ 4000
Grade Level 4 - $ 4000
137 R Disbursement Disbursement exceeds The sum of the disbursements for a National Correct the disbursement
scheduled award for National given Award exceeds the scheduled SMART amount and resubmit with a
SMART grant at your school award Amount. valid disbursement amount
138 R Award Incorrect PreProfessional Grade Level does not equal 5 with the DL Verify student Grade Level.
CourseWork Indicator PreProfessionalCourseworkIndicator set If Grade Level is not equal to
to true. 5, then PreProfessional
Coursework Indicator can not
PreProfessionalCourseworkIndicator be true.

Code/ Affected
Type
flag set to true with submitted Grade

Level not equal to 5.
139 R Award Incorrect PreProfessional HPPA flag set to true when the PPCI DL Check record, change HPPA
CourseWork Flag flag is set to true, or PPCI flag set to flag to false. Keep PPCI flag
true when the HPPA flag is set to true. set to true.
Check record, change PPCI

flag to false. Keep HPPA flag
set to true.
140 R Award Incorrect Origination Fee The Origination Fee Percent submitted DL Verify the Origination Fee
Percent on New Awards with the award origination record is not Percent based on the
valid based on the Origination Fee Period Origination Fee Period in
in which the Earliest Disbursement Date which the Earliest
falls. Valid values per period are: Disbursement Date falls.
Update records appropriately
*EDD = Earliest Disbursement Date and resubmit.
EDD prior to 07/1/2007 – 3.0%
EDD on or after 7/1/2007 but before

7/01/2008 – 2.5%

7/1/2009 – 2.0%

7/1/2010 – 1.5%
EDD on or after 7/1/2010 – 1.0%

141 R Award Cannot change the Attempt to change the Origination Fee DL Inactivate the loan first and
Origination Fee Percent on Percent of an Active Loan. submit the Origination Fee
an Active Loan Percent change on a separate
change record.
142 R Award Invalid Origination Fee The Origination Fee Percent submitted DL Verify the Origination Fee
Percent on Award Changes with the award change record is not valid Percent based on the
based on the Origination Fee Period in Origination Fee Period in
which the Earliest Disbursement Date which the Earliest
falls. Valid values per period are: Disbursement Date falls.
Update records appropriately
*EDD = Earliest Disbursement Date and resubmit.
EDD prior to 07/1/2007 – 3.0%

7/01/2008 – 2.5%

7/1/2009 – 2.0%

7/1/2010 – 1.5%
EDD on or after 7/1/2010 – 1.0%

Code/ Affected
Type
143 R Award Disbursement Net, Fee, The Origination Fee Percentage amount DL Review the Origination Fee
and/or Rebate Amounts are for this award does not match the Net Percentage for this award and
Incorrect based upon the Fee and/or Rebate amounts for the the corresponding Net, Fee,
Origination Fee Percentage disbursements. The Net, Fee, and/or and/or Rebate amounts and
Rebate amounts are incorrect. recalculate the Net, Fee,
and/or Rebate amounts
144 R Disbursement Disbursement Dates do not The change to the Earliest Disbursement DL Verify earliest disbursement
match Origination Fee Date does not correspond to the date submitted corresponds to
Percent on file. Origination Fee Percent on file. This the Origination fee; If the
edit can be triggered by a date change or earliest disbursement date is
a change to the Disbursement Release correct, follow outlined
Indicator that causes the Earliest process for Origination Fee
Disbursement Date to not match the Percent changes and resubmit.
origination fee on file.
993 C General Missing Value; Correction Content was not submitted for a Pell Correction applied. No action
Applied required field. required.
Correction applied.
994 R General Missing Value Content was not submitted for a Pell/DL/ Review the Format and Valid
required field. ACG/National Values cell corresponding to
SMART the rejected tag. Update data
The content has not been loaded to accordingly and resubmit.
COD.
995 C General Invalid Value; Correction The content submitted did not conform Pell Correction applied.
Applied to valid values outlined in the Common No action required.
Record Schema.
Correction Applied.
996 R General Invalid Value The content submitted did not conform Pell/DL/ Review the Format and Valid
to valid values outlined in the Common ACG/National Values cell corresponding to
Record Schema. SMART the rejected tag. Update data
accordingly and resubmit
The content has not been loaded to
COD.
997 C General Invalid Format; Correction The content submitted did not conform Pell Correction applied.
Applied to the valid format outlined in the No action required.
Common Record Schema.
Correction applied.
998 R General Invalid Format The content submitted did not conform Pell/DL – Review the Format and Valid
to the valid format outlined in the ACG/National Values cell corresponding to
Common Record Schema. SMART the rejected tag. Update data
accordingly and resubmit.
The content has not been loaded to
COD.

Note: For Pell Data Request Edit Codes, please refer to the Data Request topic in Volume VI,
Section 8 – COD Reports.


Description: Tags: 0708CODVol2Sec4EditsApril07

Diunggah oleh

Informasi Dokumen

Deskripsi Asli:

Judul Asli

Hak Cipta

Format Tersedia

Bagikan dokumen Ini

Bagikan atau Tanam Dokumen

Opsi Berbagi

Apakah menurut Anda dokumen ini bermanfaat?

Apakah konten ini tidak pantas?

Hak Cipta:

Format Tersedia

Description: Tags: 0708CODVol2Sec4EditsApril07

Diunggah oleh

Hak Cipta:

Format Tersedia

Volume II, Section 4 –

April 2007 (2007-2008) COD Technical Reference Page II – 4 – 1

This edit is not applied to DL PLUS

NOTE: Applicable for all award years.

* If the award period extends across

April 2007 (2007-2008) COD Technical Reference Page II – 4 – 2

is after July 1, 2006, COD will attempt

This edit is not applied to DL PLUS

NOTE: Applicable for all award years.

If this data is incorrect, update

Resubmit the SSN change for

April 2007 (2007-2008) COD Technical Reference Page II – 4 – 3

-If Foreign Indicator = True, at least

For Pell, ACG, National SMART and

For Direct Loan PLUS:

NOTE: Applicable for all award years.

If the school has chosen to have COD

April 2007 (2007-2008) COD Technical Reference Page II – 4 – 4

3. A CPS Transaction number change is

If the award period extends across July

This edit is not applied to DL PLUS

NOTE: Applicable for all award years.

April 2007 (2007-2008) COD Technical Reference Page II – 4 – 5

NOTE: Not applicable for 2005-2006

If the school has chosen to have COD

NOTE: Not applicable for award year

April 2007 (2007-2008) COD Technical Reference Page II – 4 – 6

April 2007 (2007-2008) COD Technical Reference Page II – 4 – 7

If the accepted Payment Methodology is

If these conditions are met and the

NOTE: Not applicable for award year

April 2007 (2007-2008) COD Technical Reference Page II – 4 – 8

If the accepted Payment Methodology is

If these conditions are met and school

NOTE: Not applicable for award year

April 2007 (2007-2008) COD Technical Reference Page II – 4 – 9

If accepted Academic Calendar is "6"

If these conditions are met and the

NOTE: Not applicable for award year

April 2007 (2007-2008) COD Technical Reference Page II – 4 – 10

If these conditions are met and the

NOTE: Not applicable for award year

This Award ID already exists for this

The COD Award Identifiers (Attended

(Pell Legacy, Direct Loan, ACG, and

April 2007 (2007-2008) COD Technical Reference Page II – 4 – 11

(Direct Loan, ACG, and National

DL Unsub and DL Sub combination -

If Additional Unsubsidized Loan HPPA

PreProfessional Coursework Indicator

April 2007 (2007-2008) COD Technical Reference Page II – 4 – 12

(PPCI) set to True is not valid field

For DL Sub and Unsub Awards first

DL Unsub and DL Sub combination -

If Additional Unsubsidized Loan HPPA

(This edit is only executed if If you are attempting to

April 2007 (2007-2008) COD Technical Reference Page II – 4 – 13

-- The Received Date is greater than

For Direct Loan:

A new award was submitted prior to the

If the Received Date is less than the

If ALL of the following are true: