COD Technical Reference

Volume V – Direct Loan & Pell Grant

Combination System Supplement
Table of Contents

Volume V, Section 1 - Combination System Implementation Guide ...........................V - 1 - 1

Table of Contents.......................................................................................................V - 1 - 1
Overview....................................................................................................................V - 1 - 3
What it Means to be a Combination User...................................................V - 1 - 3
Organization of this Guide..........................................................................V - 1 - 4
Enhancements and Changes to EDExpress for 2004-2005 .......................................V - 1 - 5
EDExpress – Global....................................................................................V - 1 - 5
Setup ...........................................................................................................V - 1 - 7
Prior Year Import........................................................................................V - 1 - 9
COD Processing (Pell and DL)...................................................................V - 1 - 9
Pell Only Processing .................................................................................V - 1 - 10
Direct Loan Only Processing ....................................................................V - 1 - 12
Business Rules .........................................................................................................V - 1 - 14
2004-2005 COD Message Class Options .................................................V - 1 - 14
2004-2005 Updates to Valid Date Ranges................................................V - 1 - 16
Pell Option to Use Whole Dollars or Pennies...........................................V - 1 - 16
Pell POP Report ........................................................................................V - 1 - 17
Pell Verification Status Report .................................................................V - 1 - 18
Direct Loan Ancillary Services.................................................................V - 1 - 18
Direct Loan MPN, PLUS Credit Decision, and Disclosure Statement.....V - 1 - 19
System Options ........................................................................................................V - 1 - 26
EDExpress for Windows...........................................................................V - 1 - 26
Combination EDExpress/Custom System ................................................V - 1 - 27
Interface with Other Software Systems on Campus .................................V - 1 - 27
Benefits to Using EDExpress....................................................................V - 1 - 27
PC Requirements for EDExpress..............................................................V - 1 - 28
The Basic Process for Combination Systems .........................................................V - 1 – 29
Combination System Message Classes....................................................................V - 1 - 31
Documents ................................................................................................V - 1 - 31
Combination System Record Layouts .....................................................................V - 1 - 33
Imports ......................................................................................................V - 1 - 33
Pell External Imports ...............................................................................V - 1 - 37
Direct Loan External Imports ...................................................................V - 1 - 39
External Exports (Pell and Direct Loan)...................................................V - 1 - 47

August 2004 (2004-2005) COD Technical Reference Page V - i

Volume V – Direct Loan & Pell Grant Combination System Supplement
 File Formats ..............................................................................................V - 1 - 48
The Query Function ..................................................................................V - 1 - 50
Combination System Edits.......................................................................................V - 1 - 53
Example End-of-Entry Edits and Resolution Steps ..................................V - 1 - 53

Volume V, Section 2 - Combination System Message Classes ......................................V - 2 - 1

Table of Contents.......................................................................................................V - 2 - 1
Overview....................................................................................................................V - 2 - 2
Pell Grant Message Classes .......................................................................................V - 2 - 3
Pell External Add/Change...........................................................................V - 2 - 3
Direct Loan Message Classes ....................................................................................V - 2 - 4
COD Message Classes Used by EDExpress..............................................................V - 2 - 5
COD Pell and Direct Loan Data Files.........................................................V - 2 - 5
COD Pell Reports .......................................................................................V - 2 - 6
COD Direct Loan Reports ..........................................................................V - 2 - 7

Volume V, Section 3 - Combination System Record Layouts.......................................V - 3 - 1

Table of Contents.......................................................................................................V - 3 - 1
Pell Grant Combination Layouts ...............................................................................V - 3 - 2
Pell Grant External Origination Add/Change Record ...................................V - 3 - 2
Pell Grant External Disbursement Add/Change Record..............................V - 3 - 13
Direct Loan Combination Layouts...........................................................................V - 3 - 16
Direct Loan External Import Loan Origination Add File ...........................V - 3 - 16
Direct Loan External Import Change Record ............................................ V - 3 - 29
Direct Loan, Loan Origination External Import Change Field Numbers
Sorted by Field Name Alphabetically .........................................................V - 3 - 33
Direct Loan, Loan Origination External Import Change Field Numbers
Sorted by DL Change Number....................................................................V - 3 - 46
Direct Loan External Export .......................................................................V - 3 - 58
Entrance Counseling Results.......................................................................V - 3 - 80
Exit Counseling Results ..............................................................................V - 3 - 81

Volume V, Section 4 - Combination System Edits .........................................................V - 4 - 1

Table of Contents.......................................................................................................V - 4 - 1
Pell Grant EDExpress Edits .......................................................................................V - 4 - 2
Direct Loan EDExpress Edits ..................................................................................V - 4 - 14

August 2004 (2004-2005) COD Technical Reference Page V - ii

Volume V – Direct Loan & Pell Grant Combination System Supplement